Outlook 2011 for Mac: Optimizing the Calendar. Overview The Outlook 2011 Calendar Interface (Look and Feel) Using Your Calendar Resource Calendars Additional.

Outlook 2011 for Mac:Optimizing the Calendar

Overview• The Outlook 2011 Calendar Interface (Look and Feel)• Using Your Calendar• Resource Calendars• Additional Training Resources• Support• Q&A

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Look and Feel

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Standard Toolbar

Ribbon

My CalendarList

Status Bar

Calendar Pane

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Using Your Calendar

Sharing Your Calendar

• Allow Recipient to View Your Calendar• Request Permission to View Recipient's Calendar

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Calendar Permissions

• Setting Permissions – Read Access Only

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Viewing Someone Else’s Calendar

• Open Calendar

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Creating an Appointment

• The Difference Between an Appointment and a Meeting

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Creating a Meeting Request

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Recurring Appointments and Meetings

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Private Appointments and Meetings

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What you see: What others see:

Free/Busy & Reminders

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Color Categories

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Accepting an Invitation

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Resource Calendars

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What is a Resource Calendar?

• A Way to Schedule the Use of a Resource (e.g., projector, conference room)– Each Resource is Linked to Its Own Resource

Exchange Account– Each Resource Exchange Account Has an Owner

(called a “Delegate”)

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How to Request a Resource Exchange Account

• E-mail [email protected] with the Following Information:– Delegate/Owner’s name– The resource’s display name

[CampusDepartmentCode] [ResourceType]: [ResourceName] [- RoomLocation]

– Login NameThis can be the same as display name

http://oit.colorado.edu/services/e-mail-calendaring/exchange/help/accounts/resources

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How to Configure a Resource Calendar• Use Microsoft Outlook Web Access • Access via Internet Explorer on Windows

https://exchangeweb.colorado.edu/owa/

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Resource Calendar Options

How to Schedule a Resource

• Create a Meeting or Appointment • Invite the Resource

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Upcoming Learning Opportunities

• Using Delegation in Outlook 2010 for Windows Tech Talk

When: May 23, 2012 from 9:00 AM – 10:30 AM Where: UMC 386

• Using Delegation in Outlook 2011 for the Mac Tech Talk

Where: When: May 23, 2012 from 1:00 PM – 2:30 PM Where: UMC 386Register at: http://oit.colorado.edu/support-training/it-training/staff/events?ea=3

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• OIT Resource Library:• http://oit.colorado.edu/it-training/

resource-summary• SkillSoft & Books 24/7– login

through: • www.MyCUInfo.Colorado.edu

• Microsoft Office Online Training:• http://www.microsoft.com/mac/h

ow-to• OIT Online Tutorials:

• http://www.oit.colorado.edu/email-calendaring/exchange/help/e-mail-calendar-programs

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Additional Help Resources

Support• Dedicated Desktop Support

– Make your request for Desktop Support on-line• https://desktopsupport.colorado.edu/servicerequest

– Learn more• http://

oit.colorado.edu/services/consulting-professional-services/dedicated-desktop-support

• Dispatched Desktop Support (Formerly BugBusters)• http://

oit.colorado.edu/services/personal-computing-devices/desktop-support-dispatched

• Walk-in Computer Support (Formerly BugBusters)• http://desktopsupport.colorado.edu/walk-in/• http://

oit.colorado.edu/services/personal-computing-devices/desktop-support-walk

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Support (continued)

• IT Service Center– Phone Support : Monday- Friday 8:00 am -7:00 pm

• Off Campus (303)735-4357• On Campus 5-4357

– Walk-in Support: Monday – Friday 8:00 am – 5:00 pm– Email: [email protected]

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Questions?

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