Outdoor Club Officer Manual For Print

This manual created: 6/’10This manual revised: 6/28/’10

Table of ContentsThe Purpose of this Manual........................................... 3 What is the Outdoor Club?............................................ 4 How to Get Involved As a Member......................................................... 5 As a Leader........................................................... 5The Adventure Leader Preparation Series What is the Adventure Leader Preperation Series?................................................................... 6 How did A.L.P.S begin?....................................... 6 What type of person should lead A.L.P.S?........... 6 A.L.P.S spring 2010 schedule.............................. 7 The A.L.P.S Obstacle Course............................... 8 A.L.P.S Interview.................................................. 9Leading and Proposing Events How to have a Trip Leader direct your event....... 10 How to lead your own event................................. 10 How a Trip Leader should direct their event........ 10 Borrowing club gear for an event......................... 10Examples of events led in spring 2009......................... 11 Scouting Report White Water Rafting Trip w/ Magic Falls Rafting Company.............................. 12 Event Request Form: white water rafting............. 13 Budget/package for white water rafting............... 15 Outdoor Club Rafting Infomation Packet............. 15-24 Scouting Report A.L.P.S Leadership Weekend w/ SOLO............................................................... 25 Event Request Form A.L.P.S Leadership Weekend w/ SOLO............................................... 26 Price for A.L.P.S Leadership Weekend w/ SOLO 27 Gear List for ALPS Leadership Weekend............ 28Club’s Policies and Procedures What is the Constitution?..................................... 29 What are the By-Laws?........................................ 29 The Consitution.................................................... 30-32 The By-Laws........................................................ 33-43 Non-Written Club Policies: situations not addressed in the Constitution and By-Laws......... 44 Introduction to SAIL (Student Activities).................... 45SAIL’s Financial Policies How to work with a vendor using a Purchase Order and ProCard................................................. 46 ProCard................................................................. 46 Purchase Orders.................................................... 47 Vendors the Club has worked with since 2006..... 48 How Student Senate funds organizations............. 49 How to request a budget from Student Senate..... 49Advertising...................................................................... 50-51Contact Information....................................................... 52Credits and Sources........................................................ 53Revisions.......................................................................... 54

Dear members of the UMass Dartmouth community,

ThistrainingmanualwascreatedtointroducetheOutdoorClubtoitsleaders.Hereyouwillfindhowtodothefollowing:becomeamemberandanofficer,proposeandleadevents,runtheclubusingourConstitutionandBy-Laws,stayincontactwiththeclubmembers,advertise,anduseSAILtoyourbenefit.

Establishedofficerscanusethismanualasastudyguideoreducationalinstrumentbecauseitisorganizedinaway that allows young leaders to learn about the club, as well as provide veteran leaders with a quick answer when they need it.

I hope this guide helps you throughout the year and may your many journeys with the Outdoor Club be epic ones.I wish you all the best.

Sincerely,

Frank Sturm-Alumni-

The Purpose of this Manual

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What is the Outdoor Club?

organization to lead weekly hikes, backpacking, kayaking trips, and other related outdoor activities.

We take pride in our ability to teach our members how they can personally lead their own Outdoor Club sponsored events. Our leadership program called the Adventure Leader Preparation Series (A.L.P.S), as described on p. 6 of this manual, was created to build a solid network of quality leaders the club could entrust to lead its events and directitsdailyoperations.Itisthefirstknownleadershipprogram the club created.

From May 2009-May 2010 the club saw unparallel growth in the number of trips it lead, its membership and the development of its leadership program called A.L.P.S., The club leads over 15 trips a semester and saw its membership rise to a staggering 90+ students by the end of 2009. A.L.P.S’ schedule was bolstered when it added Wilderness First Aid in March of 2010.

In the process of this growth and development, the club received four awards from UMass Dartmouth between the 2009 and 2010 Student Leadership Banquets. It was awarded the 2009 Most Improved Organization, 2010 Student Organization of the Year, Established Leader of the Year, and Adviser of the Year. In 2010, the club took home the most awards by any nominated organization. The future is bright for an organization that aims to satisfy its current members and strengthen the club so it can sustain future success’ and hardships. It has takin hours of hard work, months of dedication, and years of patience for the club to be recognized as one of the top organizations at UMass Dartmouth.

And while it may be ok to take a quick rest at the top of the mountain and admire the scenery, the club understands that with each peak it ascends there is always one a little bit taller.

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The Outdoor Club is 1 of over 100 Senate Funded Organizations (S.F.O) at UMass Dartmouth. We are one of the only organizations on campus to dedicate ourselves to outdoor education and appreciation, and the only

As a member

There are two options to become a member:

1. Pay a $10 membership fee each semester. 2. Pay a $16 membership fee during the fall semester tobecome a member for both the fall and spring semesters.

All members are eligible, but not limited toreceivethefollowingbenefits:

•Takepartintheclub’sleadershipprogramcalledthe“Adventure Leader Preparation Series” •RunforaCommitteeposition,PhilanthropyChair,orbecomea Trip Leader•Receiveanydiscountsonclubmerchandiseandevents•Attendallmemberonlyevents•VoteforofficersoftheCommitteeandthePhilanthropyChair during mid-season and general elections•Attendofficermeetingsandmembermeetings

•FormoreinformationaboutourmembershippolicyseeArticleIIIofourConstitutiononp.30ofthismanual

As a leader

TobecomeanofficeroftheCommitteeorthe Philanthropy Chair a member must:

1. Complete the “Adventure Leader Preparation Series”2.Bevotedintoofficeduringmid-seasonorgeneralelections

To become a Trip Leader a member must:

1. Complete the “Adventure Leader Preparation Series”2. Co-Lead one trip with an active Trip Leader3.HavetheCommitteeinterviewandvotethatmemberintooffice

How to Get Involved

•Formoreinformationaboutvotingamemberintooffice,referenceArticleVIII&XIofourConstitutiononp. 31 and our By-laws on p. 40-41 of this manual. •Formoreinformationabouttherequirementstobeanofficer,referenceArticleIV&VIofourConstitutiononp. 30-31 of this manual.

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What is the Adventure Leader Preparation Series?

Aftermostmembersshowedlittleinterestinrunningforofficeduringthefallof2009,andwithadefiniteneedfornew, young leaders, the club created the Adventure Leader Preparation Series (A.L.P.S) to promote the positive traitsofbecominganOutdoorClubofficer.

This program introduces participants, called “ALPS,” to how officers run theOutdoorClub and teachesALPSbasicoutdoorleadership, survival, and medicine skills. After participants complete this program, they may continue the process of becoming aTripLeaderorrunforoneoftheclub’sotherofficerpositions.

FormoreinformationabouthowtorunforofficeorbecomeaTripLeader, see p. 5 of this manual entitled “How to Get Involved” or reference our By-Laws on p. 40-41.

How did A.L.P.S begins

A.L.P.S began with a simple idea between club members Monir Haggard and, president at the time, Frank Sturm. In late October 2009 the two discussed how they felt the club needed to offer its young members more incentive torunforofficeinorderfortheclubtocontinuetogrow.Withmanyveteranleadersgraduatingthatcomingspring it was time to recruit and groom young replacements.

Two weeks afterMonir and Frank’s conversation the club held its firstA.L.P.S meeting.Amonth later itscoordinatorsFrankSturm, JoeCoon,andMikeNashawardedA.L.P.SCertificatesofCompletion to thefirstgroup of ALPS: Maura Silva, Gabe Selfe, Derek Boucher, Lauren Underwood, and Charlotte Delaney.

Not long after winter break, these ALPS would be sworn in as the club’s new group of Trip Leaders. They would be a vital part of the club’s award winning 2009-2010 school year, in which the club took home three awards at UMass Dartmouth’s Student Leadership Banquet: Established Leader of the Year, Adviser of the Year, and 2010 Student Organization of the Year.

What type of person should lead A.L.P.S?

In order for A.L.P.S to be successful its coordinator must at least portray the following characteristics: a dedicated attitude,creativeintuition,andaflexible,butsterntone.Thecoordinatormustbalancethesesoftskillswiththenecessary hard skills. Such hard skills include: how to pack a bag, how to read a compass, and how to medically assist an injured hiker. Ultimately, these traits will help the coordinator produce a group of hard working outdoor leaders.

The Adventure Leader Preperation Series

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ALPS, spring 2010

A.L.P.S spring 2010 Schedule

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The A. L. P. S Obstacle Course

Introduction:

The Obstacle Course was originally designed to take place on the weekend before the Award Ceremony.

Goal:

To facilitate the continued group development of the A.L.P.S in an activity that ties together their previousexperiencesandclassroomwork.

1. All ALPS will bring their empty backpacks to the head of a previously marked off trail at Horseneck Beach where they will see a variety of backpacking item neatly laid on the ground.

2. ALPS will pack their backpacks and get ready for their trek through the dunes and wilderness. (If time does not permit, we can ask them to pack their bags prior to this event).

3. The A.L.P.S Coordinator will group ALPS into pairs and blindfold one partner. The un-blindfolded partner will act as their partners guide (they will use only their voice to guide their partners on the trails- no hands allowed!) The hike will last 20 minutes. Ten minutes into the hike partners will switch blindfolds and then continue the Obstacle Course.

4. AllALPSwillappearbeforeacampsitefilledwithdissembledtents,kitchenware,andothercampsitematerials.The groups will take off their blindfolds and then all ALPS will collectively decide how to set up their campsite inatimelymanner.TheALPSofficerswilltakenoteonhowtheysplituptheirresponsibilities(whosetupthetent(s),retrievedthewaterandorganizedthe“kitchen,”andgathereditemsforafire),howtheycommunicatewith each other, and ultimately how the campsite is organized.

5. After the ALPS have set up their campsite they, along with all other personal, will debrief the days activities andtheA.L.P.SCoordinatorwillpresenttheALPSwiththeirCertificatesofCompletion.

6. AtthenextmembermeetingallofficersandmemberswillrecognizetheALPSfortheirhardwork.AgoodideamaybetomakeavideooftheALPSduringtheirtimeintheprogram.Ifoneiscreatedtheofficerscanplayitatthenextmembermeeting.

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A. L. P. S Interview

•Thesesheetsmustbesignedbytheinterviwee

• Interviewee’s Signature: _____________________

Date interviewed: ________________________

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•For#8-10makeupyourownquestions

How to have a Trip Leader direct your event

YoumustfillouttheclubsEventRequestFormandthenpass along your completed form to a Trip Leader who would like to lead your event. If they agree, they will propose your event to the Committee, and if passed by the Committee you may see your event being led!

How to lead your own event

Become a Trip-Leader! See p. 5 entitled “How to Get In-volved” for more details or reference our By-Laws on p. 36-38 of this manual.

How a Trip Leader should direct their event

The Outdoor Club holds all Trip Leaders responsible for all members who attend their event. This means, all Trip Leadersshouldbeabletomedicallyassistmembersduringtheirevent,resolvegroupconflictsinaprofessionalmanner, and have basic knowledge on how to survive in the backcountry.

Before their event a Trip Leader should:

1.Take attendance to verify that only those people who signed up for their event are attending because theclub does not take walk-ons. 2. Determine who will drive, if drivers are needed.3.ExchangecontactinformationwiththosedriversandtheCo-leader(s).4. Give directions to every driver or if necessary the Co-Leader(s).

For more information on leading trips reference our By-Laws on p. 35-38 of this manual.

Borrowing club gear for an event

To borrow the club’s gear the Trip Leader must obtain permission from the Committee during the event request stage, or from the president of the club during emergencies. The Trip Leader must immediately return the gear theyborrowatthenextofficerormembermeeting.

For more information about borrowing gear reference our By-Laws on p. 42.

Leading and Proposing Events

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p. 13-25 White Water Rafting •ScoutingReport •EventRequestForm •Budget/Packagebreakdown •InformationPacketw/LeaderDrivingChart&MemberAgreementForm p. 26-29 A.L.P.S Leadership Weekend w/SOLO •ScoutingReport •EventRequestForm •BudgetBreakdown •GearList

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Examples of Events Led in spring 2010

Scouting ReportWhite Water Rafting Trip w/ Magic Falls Rafting Company

Positives of trip: Overall successful. Well prepared: Each Co-Leader received packet of information. Excellenttransportation on way up to campground- well prepared for breakdowns, rest stops/bathroom breaks, location of people; had 4 people per car in case one car broke down allowing us to move people around. Consistent and solid leadership- knew who was in charge at all times. Good communication- Trip Leader was always in contact with other cars and Co-leaders via cell phone. Decent gear management- Enough tents, and cabin tents, sleeping bags. Excellenttimemanagement-chose to go 495 N instead of 95 N which helped us arrive on time (12 am). Service at campground- gavefirewoodforfree,wentoutofwaytotakepicturesofourexcursiondayoftrip.

Negatives of trip: Communication- one car did get lost on way up to campground and back home; minor problemsatRt.132(MapQuestdoesnotidentifythisexitwell).NocellphoneservicenearoronRt.201andatcampground. Magic Falls Service- told we would use hot tub, courts, arcade but these were not open when we arrived. Gear management- bad communication between Trip Leader and Co-leaders when deciding who should receive sleeping bags, tents, and related gear. Establishing leadership prior to trip- Trip Leader established Co-Leaders only two weeks before trip.

Overall Analysis: Huge improvement, in terms of team work and communication amongst leaders over A.L.P.S Leadership Weekend w/ SOLO. The Outdoor Club Rafting Information Packet helped each Co-Leader stay organized.

One thing learned: on a large trip like this it is best to have all cars leave at the same time from parking lot 4. We had a car break down right before trip in parking lot 4. Because we had all cars leave at same time from parking lot 4 and we only had 4 people per car we were able to move everyone from broken down car to other vehicles. It is best to break down in parking lot 4 then at a gas station or on the high way like the event that occurred during the Leadership Weekend.

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Event Request Form White Water Rafting

Name of Event: Rafting w/ Magic Falls Rafting Company (Kennebec River, ME)Trip Leader: Frank SturmTrip Co- Leader: AdamMargolis&MikeNash(alongwithallFall2009ALPS,andotherofficers)Date of Departure: April 30th, 2010 (4 pm) Arrival at campground: 12 am.Date of Return: May 2nd, 2010 (4 pm)Miles of Travel: 308 miles (by car)Hours of Travel: Roughly 8 hoursAmt. of Members: 32 (4 rafts with 8 people)

Cost of Trip: See p. 14 of this manualCharge to members: $75 See p. 14 of this ManualCharge to non-members: $95Club Loss/gain: $200 loss for gas. $4 gain for members or $24 for non-members who don’t become members, off rafting price.

Gear needed: •Transportationtosite. •Campinggear/clothingandproperfootwear. •Fridaynight:dinner(restaurant) Saturday: breakfast, lunch, dinner Sunday: Bring own Breakfast •Water/drinks

Trip Details: (Member only trip. packing meeting one week prior to April 30th departure)Leave: Friday night from Trip Leader apt.Friday night: Quick stop for dinner at Kennebunk rest stopSat. morning: Breakfast 8 am. Check in 9 am (issue wetsuits, pick up equipment) 9:30-9:45 safety lecture. Board bus at 10:00 am. 15-20 minute ride to Kennebec and last minute safety lecture after ride. Group is split into parties of 8 and rafts down Kennebec (Class III-V rapids). Rafting 16 miles of Kennebec at 4200-6000. Raft until 4 pm and then Magic Falls drives club back to campground and we have a BBQ (choice of steak, chicken, vegi w/ allfixes).Videopresentationisplayedbackatbase.Sat.Night:Clubcaneitherpayfordinnerormakedinnerat campsite. During summer can also hang out at Magic Falls resort (rec room, arcades, half court basketball, volleyball),hangoutatcampsite,makesmores,playgamesetc.Thereisafireringateachcampsite.Sunday morning: Leave by 9 or 10 am and arrive back at UMass Dartmouth around 4 or 5 pm.

*Includes: 2 nights of camping, Sat. light breakfast, BBQ Lunch, Sat. dinner, rafting, video presentation, wetsuit rental (not booties) , full use of facilities are all included in April 30th- May 2nd package. 50% deposit is due at bookingtime.14daysinadvanceforfinalcheck.ContactJoyceat800-207-7238oradventures@magicfalls.comforquestionsorfaxat207-663-0900.*

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Budget/package for white water rafting w/ Magic Falls Rafting Company

Type of package: (All inclusive College Special) Number of attendees: 32 Price per person: $49 (college special discount) College special includes: Transportation to and from the Kennebec River Wetsuit rental One day of rafting BBQ after rafting (4 pm) Video presentation Full use of facilities (volleyball, horseshoes, floattubesandhottub) Upgrade this college special: Additional night of camping ( $8 per person) Additional night of cabin tent rentals ($10 per person) Breakfast (small breakfast $4 or big breakfast $8 per person) Dinner (Chicken BBQ, Hotdog/hamburger, spaghetti or pizza $8 per person) What club will pay: $69 ($49 + all upgrades) What club will purchase: The original package deal listed above for $49 Upgrade of Breakfast Saturday morning ($4) Upgrade of Dinner Saturday night ($8) Upgrade to an additional night of camping ($8) (this all equals $69) Charge to members: $75(clubisabletomakeprofitontripenablingflexibilityincaseofemergencies)Charge to non-members: $95 Club loss per person: $0 (not including gas) Club total loss for 20 ppl: $0 (not including gas) Original price of trip per person without college special and upgrades: $80 Details: Breakfasts and dinners must be reserved upon booking 50% deposit is due upon booking. Full deposit due 14 days before trip

- This trip was compared to similar prices from Zoar Outdoors, Northern Out- doors, CrabApple, and a few other rafting companies in Massachusetts, New Hampshire, and Maine.

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OUTDOOR CLUB RAFTING INFORMATION PACKET

APRIL 30TH-MAY 2ND.

Trip Leader: Frank Sturm

Main Consultants: Adam Margolis, Mike Nash

Packet for Co-Leader: Jeffrey Keys

Distribute only p. 15-22ofthisOfficerTrainingManualtoeachCo-Leaderpriortotrip;these pages represent the original packet that was distributed to Co-Leaders before 2010 rafting trip. 15

The 4 Checkpoints if you go 93 N

1.Checkpoint1:Exit35splitbetween95and93

2. Checkpoint 2: Hampton Tolls, New Hampshire

3. Checkpoint 3: Maine Kennebunk Rest Stop

4. Checkpoint 4: Irving Gas Station...how to get there...

(WhengoingupRt.95youwilltakeExit132onyourright.WhenyoureachtheendofthisofframptakeyourfirstleftontoCenterRd/WesternAve.KeepdrivingANDSKIPpass95Nexit...IrvingGasStationwillbeonyourright...onMapQuestExit132maynotbelistedorclearlydefined).

To get back on to Rt. 95 after you leave Irving Gas Station:

---TurnleftoutofIrvingGasStationandgoonRt.95N.ContinueontoRt.201whichisExit133(Fairfield/Skowhegan) not far up the road from Irving Gas Station.

END:CampgroundisoffRt.201about50milesfromExit133Exit,Rt.201

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The 4 Check Points if you go 495 N

1.Checkpoint1:Exit23A(rt.9EastFramingham)

2. Checkpoint 2: Hampton Tolls, New Hampshire

3. Checkpoint 3: Kennebunk Rest Stop in Maine

4. Checkpoint 4: Irving Gas Station...how to get there...

(WhengoingupRt.95youwilltakeExit132onyourright.WhenyoureachtheendofthisofframptakeyourfirstleftontoCenterRd/WesternAve.KeepdrivingANDSKIPpass95Nexit...IrvingGasStationwillbeonyourright...onMapQuestExit132maynotbelistedorisnotclearlydefined.)

To get back on to Rt. 95 after you leave Irving Gas Station:

---TurnleftoutofIrvingGasStationandgoonRt.95N.ContinueontoRt.201whichisExit133(Fairfield/Skowhegan) not far up the road from Irving Gas Station.

END:CampgroundisoffRt.201about50milesfromExit133Exit,Rt.201

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Camp Ground details: Where is your site?

To get to campground (as described by Magic Falls)

1. Drive up Rt. 201 N.2.Turn into Durgin Rd and then Magic Falls Campground off Rt. 201N.3. You should see buses (this is where you park).4. Drive further in and see skeletons (cabin tents that are not up yet) of four cabin tents.5. Beyond these skeletons are a row of white cabin tents up against the water.6. We have three tents which will be unlocked and lit up inside.7.Thetentsitesarerightacrossfromthecabintents.Placetentsanywhereyoucanfindroomacrossfromthesites.

PARKING:

1.YouMUSTparkcarsintheparkinglotnexttothebuses.2. You CAN leave one car at the camp site.

LODGING:

1. One tent is for all guys and two cabin tents are for all girls.2. (CheckwithMagicFallsfortentsite#s).

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Co-Leader's Group Contact Information

This chart is helpful if a Co-Leader’s group is split up into different cars

Co-Leader: Jeff Keys

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Car

22End Packet for Co-Leaders

D=DriverC=Co-Leader

This chart below should only be given to the Trip Leader and not the Co-Leaders. It is the Trip Leader’s way of staying in contact with all the cars. Co-Leaders and drivers should not have this chart because they should focus on making sure their OWN car gets to the campsite. The Trip Leader can take care of the rest.

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Trip Leader signature:____________________________

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Scouting ReportA.L.P.S Leadership Weekend w/ SOLO

Positives of trip: SOLO, to provide ALPS their Wilderness First Aid. Camping to provide more depth to A.L.P.S program. Largest camping trip that included in depth food, water, gear, transportation preparation.

Negatives of trip: Poor transportation- on way up to campground Trip Leader’s car broke down. Did not plan to transfer these people to another car, but lucky advisor’s car was behind them during incident and able to carry people and gear. Inconsistent leadership- Trip Leader was not available when car broke down; to many leaders giving directions during trip. Poor communication- Trip Leader did not know who was in each car on way up after car break down. Poor gear management and strategy- (lights and stove did not work in cabin and club did notbringabackupstoveandextralights).

Overall Analysis:Manyofthetransportation,gear,andleadershipissuestheclubfacedonthistripwerefixedwith the white water rafting trip to Magic Falls Rafting Company that spring. However, if this event is planned again, the issues above should be addressed at least a month before the trip occurs.

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Event Request Form A.L.P.S Leadership Weekend w/ SOLO

Name of Event: A.L.P. S Leadership Weekend w/ SOLO

Trip Leader: N/A

Co- Leader: N/A

Date of Departure: April 9th, 2010 (3. Pm)

Date of Return: April 11th, 2010 (5 pm)

Miles of Travel: 188.7

Hours of Travel: 3 HRS. Min 42

Amt. of Members: 8 (includes: A.L.P.S Coordinator and Co-Leader and 6 ALPS)

Cost of Trip: $1, 872

Gear: Proper camping equipment, proper hiking clothing (no cotton), snacks for the class and backpacking, notebook and pencil. *Hand out list of gear to attendees. AMC gear listworkswell(finditat:www.outdoors.org-underLeadershipTraining-Mountain leadership School- PDF Mountain Leadership Handbook)*

Charge to Members: $40 (cover’s food, gas, lodging, gear)

Club gain or Loss: Loss- $50 per student ($400)

Trip Details: (this is a member only trip) Thursday night: April 1st- packing meeting- prepare members for SOLO. Leave: Friday (April 9th) at 3 pm from Trip Leader apt. Friday night: QUICK stop for dinner at Kennebunk Rest Stop. People just buy food and go. Settle into Cabin. Saturday morning: LeaveforSOLO.Breakfast,beginfirstdayofSOLOuntil5pm.Saturday Night: Dinner, Outdoor Club group re-cap on day and what was learned, how it can be applied to the club. Sunday morning: Breakfast at 8 am, begin 2nd day of SOLO until 5 pm. Outdoor Club Group re-cap after SOLO, dinner and then head home.

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Price for A.L.P.S Leadership Weekend w/ SOLO

We will charge the 8 ALPS $40 to attend and the club will pay $50, for food, lodging, gear repair, and gas. If weadd$40and$50itwouldcost$90permemberX8ALPS=$720.Ifweaddthis$720tothecostofSOLOwhich is $1,152 the total cost of this Leadership Weekend is $1,872. On Monday will ask Senate to pay only the cost of SOLO and the club and ALPS will cover the lodging, food, gear repair, and gas.

Detailed Breakdown:

Each member pays: $40

Club pays per person: $50

Cost for food, lodging, gear repair and gas: $720

Cost of SOLO: $1,152 (Includes 10% group discount)

Total Cost of trip: $1,872

We will ask Senate for: $1,152 (ONLY the cost of SOLO)

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Gear List for A.L.P.S Leadership Weekend

What is the Constitution?

The Constitution is the backbone of the Outdoor Club. It provides the club with support when it faces challenging situations and with structure and direction during the club’s day to day activities.

The Constitution can be found on pages 30-32 of this training manual.

The Constitutional Amendments:

• Article I: The Name of Our Organization•ArticleII: OurMissionStatement•ArticleIII: DefiningMembership•ArticleIV: HowtheCommitteeWillBeStructured•ArticleV: TheRightsandDutiesoftheCommittee•ArticleVI: TheRightsofAllOtherElectedOfficers•ArticleVII: SuspendingorDismissinganOfficerorMember•ArticleVIII:GeneralElectionPolicies•ArticleIX: Mid-seasonElectionPolicies•ArticleX: DiscriminationandViolencePolicies•ArticleXI: HowtoApproveorModifyAmendments/By-Laws

What are the By-Laws?

The By-Laws are rules that describe, interpret, or add onto already instituted Constitutional Amendments.

All approved and proposed By-Laws are listed below in the order they appear in the original manuscript. The page numbersnexttotheseBy-Lawscorrespondtothepagenumbersinwhichtheyappearinthistrainingmanual.Bolded writing in the club’s By-Laws are proposed regulations that have not been passed as of May 2010.

• Outdoor Club Storage Key Policy, p. 35 • Refunds, p. 36 • Member/Non-Member Trips, p. 37 •Trip Sign Ups and Guidelines, p. 38 • How Trips Must be Led, p. 39 • Advisor Conditions, p. 40 • General Election Policies, p. 41 • Mid-Season Election Policies, p. 42 • Gear Inventory, p. 43 • In the Event of a Tie During General Elections, p. 44

Club’s Policies and Procedures

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Outdoor Club Constitution

Article I: THE NAME OF OUR ORGANIZATION

The name of this organization shall be the Outdoor Club.

Article II: OUR MISSION STATMENT

The Outdoor Club will aid and develop members interests in outdoor activities such as hiking, backpacking, canoeing and kayaking, rock climbing and similar activities. It will also honor our motto, “Anything we take from the environment, we give back to the environment.”

Article III: DEFINING MEMBERSHIP

Any and all UMass Dartmouth students are able to become members of the Outdoor Club. The Outdoor Club cannotdenyanymemberamembershipwiththeclubbasedontheircreed,race,religiousaffiliation,ethnicityor any other prejudices. All members must abide by the Outdoor Club’s constitution in order to retain their membership.Also,allofficersareconsideredmembersoftheclub.

Article IV: HOW THE COMMITTEE WILL BE STRUCTURED.

1. The Committee will be made up of the President, Vice President, Secretary, Treasurer and Marketing Chair. These seats are listed in order of their importance and this order will determine who is in charge of the club if the highest seat is not available to approve a person or the club’s actions at that respected time. a. According to school policy, the President, Vice President, Secretary and Treasurer must always be in the Committee. A position can only be added to the Committee by a unanimous vote fromallpresentofficers.Aposition,otherthanthePresident,VicePresident,Secretary,and treasurer, can only be disbanded from the Committee with a unanimous vote from all present CommitteeOfficers. 2. The Committee will be headed by the President. 3.OnlyUMassDartmouthstudentsmayholdaseatinthisexecutiveboard. 4. Only UMass Dartmouth students who have a G.P.A of at least a 2.5 may hold a seat in the Committee.

Article V: THE RIGHTS AND DUITIES OF THE COMMITTEE

1. The Committee is required to vote on the following topics. All present Committee members will use a majority vote to determine the outcome of the following topics: a.Whetheranofficer,otherthanaTripLeader,canleadatrip. b. What events the club will hold. c. How they will distribute club funds to each necessary position before the start of each semester. 2. The entire Committee must unanimously agree to veto the president’s decision. 3. Only the Committee has the right to re-vise or add amendments to this constitution as described in ArticleXI. 4. The Committee is required to gather at least three times a month. 5.Committeemembersareallowedtore-runforoffice.

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Article VI: THE RIGHTS OF ALL OTHER ELECTED OFFICERS

1.OnlyUMassDartmouthstudentscanholdanofficeoutsidetheCommittee. 2.Theseofficersmayattendallofficermeetings. 3.OnlyUMassDartmouthstudentswhohaveaG.P.Aofatleasta2.5mayholdanofficeoutsidethe Committee.

ARTICLE VII: SUSPENDING OR DISMISSING AN OFFICER OR MEMBER

1.Atanofficermeetinganyofficercanproposetodismissorsuspendanotherofficeroraperson’s membershipeithertemporarilyorpermanently.Atthefollowingofficermeeting,anyofficerormember whohasbeenbroughtuptobeeprimandedhastherighttomaketheircaseinfrontofallpresentofficers atanofficermeeting.Atthismeetingandafterthismemberorofficerhasstatedtheircaseallpresent officerswillvotebysecretballotandwithamajorityvotetheywilldeterminethepersonspenalty.

ARTICLE VIII: GENERAL ELECTION POLICIES

1. Only UMass Dartmouth students who are current Outdoor Club members and who are under no disciplinaryactionfromtheclubortheschoolmayrunforofficeorvoteduringgeneralelections. 2.Pastorcurrentofficersmayre-runforofficeaslongastheycanfulfilltherequirementsforthe position they are running for. 3.Memberswhoarerunningforofficecanonlyrunfortwopositionsperelection. 4.AllCommitteememberswillbeelectedattheendoftheFallsemesterandtakeofficeatthestartof eachSpringsemester.AllofficersoutsidetheCommitteewillbeelectedattheendofeachsemesterand takeofficethefollowingsemester. 5. Members must refer to the “General Election By-Law” for more details on how to run the General Elections.

ARTICLEIX:MID-SEASONELECTIONSPOLICIES

1.Ifanofficerpositionbecomesopenfollowinggeneralelections,theclubwillholdmid-season elections. 2. Only UMass Dartmouth students who are current Outdoor Club members, and who are under no disciplinaryactionfromtheclubortheschoolcanrunforofficeandvoteduringMid-Seasonelections. 3.Amembermayrunforofficeduringmid-seasonelectionsaslongastheycanfulfilltherequirements for the position they are running for. 4. Members must refer to the “Mid-Season Election By-Law” for more details on how to run for the Mid- Season elections.

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ARTICLEX:DISCRIMINATIONANDVIOLENCEPOLICIES

1.Discriminationofanykindwillnotbeallowed.Anyofficerormemberchargedwithdoingsowillbe immediatelydismissedforanindefiniteperiodoftimeuntilhearingisscheduledbetweentheviolator andallpresentCommitteeofficers. 2. No alcohol is allowed to be brought on any club trips. Any person who violates this regulation will be dismissedforanindefiniteperiodoftimeuntilahearingisscheduledbetweentheviolatorand allpresentCommitteeofficers. 3. Violence will not be tolerated under any circumstances. Any person who violates this regulation will bedismissedforanindefiniteperiodoftimeuntilahearingisscheduledbetweentheviolatorand allpresentCommitteeofficers.

ARTICLEXI:HOWTOAPPROVEORMODIFYAMENDMENTS/BY-LAWS

No sections or aspects of this constitution may be totally deleted at any time by a member or advisor of the clubunlessallCommitteeOfficersataregularlyscheduleofficermeetingunanimouslyvotetodoso.Nootherconstitution can be created to replace this constitution.

Anyportionofthisconstitutionmaybeaddedtooorrevisedtobettersuittheclubsintendedgoals.Onlyanofficercan propose a new amendment or a revision to an old amendment. In order to revise or add to this constitution, the officermust present this amendment or revision to all present officers at a regular scheduledCommitteemeeting.Afterallpresentofficersdiscusstheserevisionsoradditions,theamendment(s)mustbetableduntilthefollowing Committee meeting. After all present Committee members unanimously accept the new amendment, they must then present the amendment (s) to the UMass Dartmouth Student Senate. Upon approval by the Senate, the amendment(s) will become part of this constitution.

TheClubwilladdorreviseBy-Lawsthesamewayitaddsandapprovesamendments,exceptBy-Lawsdonotneed to be approved by Student Senate. Also, a proposed or a revised by-law only needs a majority vote from all presentofficersataregularlyscheduledofficermeetingtopass.

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UMDOC Constitution: Appendix AGENERAL BY-LAWS

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Outdoor Club Storage Key Policy

1. The O.C will only have three storage keys. The president and vice president will each keep one. The other key will be given to one of the trip leaders. The president will decide which trip leader has the third key.

2.Ifanofficer,otherthanthethreeofficerslistedabove,wantsakeytheymustgetpermissionbythe president.

3. Keys cannot be given to off campus residents unless they are the president.

4.Noofficercanhavemorethanoneclosetkeyatagiventime,unlesseitherthePresidentorVice Presidentvacateshis/herposition.IftheVicePresidentleavesofficethePresidentwilltemporarilyhold ontothekeyandviceversa.IftheTripLeaderleavesofficethenanewTripLeaderwillbeelectedto have that key.

5.Nomember,otherthananofficer,canuseorhaveakey.

6. Keys will be returned to their respected owner no less than 24 hours after its intended purpose.

Because we have thousands of dollars of equipment, this policy will allow us to keep track of who is entering our storage closet. The reason we choose the President and Vice president is because the club selects them to be the most responsible and trustworthy members. Also, the trip leader will have a key because of they are highly active andmayneedtousetheclosetmorethanotherofficers.

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Refunds

1. We will only refund a UMD student 72 hours before the trip they signed up for takes place.

a. We cannot refund a UMD student within that 72 hour timeslot.

b. We cannot refund a UMD student after an event they signed up for occurs.

c. When a refund transaction is approved by the President the refund will be given to the member by the treasurer

We issued this policy because it allows the Outdoor Club to keep better track of its money and encourages members to go on the trips they signed up for. Also, the reason we cannot hand out refunds after a certain time period is because UMass Dartmouth states that all money that an S.R.O collects must be immediately put into their account; once it is in our UMD account no student leader can directly withdraw money from that account.

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Member/Non-Member Trips

1. The O.C. will have member only trips. Non-members are not allowed to go on these events with the club.

2. The O.C. allows any non-members to attend one event a semester as long as it is not a member only trip. If these students want to go on future trips they must become a member of the club.

3. If we set a member cap for a trip and a non-member signs up for that trip he or she may be replaced byamember.Forexample,thismayhappenifwecanonlytake12membersandthirteenpeoplesign up. If one of the twelve members is a non-member he/she will be replaced by the thirteenth person if that person is a member.

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Trip Sign Ups and Guidelines

1.AllUMDstudentsmustsignupfortrips72hoursbeforeaneventoccurs.Unlessanofficersays otherwise they cannot sign up for an event within that 72 hours.

a.TripLeaderswilldeterminehowmemberssignupfortheirspecifictrips.

2. All UMD students who wish to attend a O.C. event must complete a Sail Risk and Release form andturnitintoeithertheO.C.ortotheSailofficebeforetheeventoccurs.

3. Provided the O.C. Trip Leader properly evaluates the individual, they may restrict any studentfromattendingatripbecausethatstudentlacksrelevantexperienceorbecausethe Trip Leader feels uncomfortable with them attending due only to safety reasons.

4. All trip leaders must obtain the contact information for all members who are attending their trip. They must also provide all members with their contact information in case of any emergency.

5. Trip Leaders must have another Co-Leader with them if a trip they have planned will have more than fivepeopleonit.IfaTripLeaderwantstoleadatripalonewithmorethanfivepeoplethe President must give that Trip Leader permission.

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How Trips Must be Lead

The O.C. will hold all Trip Leader responsible for every member who signs up for their trip. This means, all Trip Leaders should be able to medically assist members, assist members in a time of crisis whether it be weather or group related and also have knowledge of backcountry living to ensure the safety of the club.

Before a trip, Trip Leaders must take attendance to make sure only those signed up for the event are attending. Next, they must determine who the drivers will be, exchange contact information with drivers and then give directions to every driver

Also,at leasttwoleadersmustbepresentoneveryO.C.sponsoredtrip.Whiletheseofficersareleading they should under no circumstance undermine the goal of the trip by acting inappropriately and the Co-Leader should not undermine the Trip Leader unless they deem it necessary too.

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Advisor Conditions

1. Because an advisor is important to the success of the club, as well as developing young leaders, we require all O.C. club advisors to agree to the policies stated below. All advisors must also sign the Advisor Condition’s form and pass it into the President.

2.. Advisor requirements as stated in the Advisor Conditions.

a) When you sign this document you acknowledge that as the Outdoor Club’s advisor your role is to simply aid and assist the club and under no circumstance can restrict a club from accomplishing these goals. If the club does violate the school’s policies you will address and make sure these issues are immediately resolved.

b) You must fully attend one Outdoor Club event each semester. You must give positive and negative feedback to the club about any event you attend.

c)Youmustfullyattendatleastoneclubmemberandofficermeetingeachmonth.Youmustgive positive and negative feedback to the club about any meeting you attend.

d) You and the club president are responsible for all the club’s gear. You must obtain a gear inventory list by a chosen Trip Leader at the end of September and a week before the end of the semester to make sure all of the schools property is in order. If it is not in order you and the president are required to sort out this matter.

e)Youandthepresidenthavetomakesurenewofficersmakeaneasytransitionintooffice.These officersincludepeoplewhoarevotedinattheendoforduringthesemester.Allofficersshouldbeable to meet with you on a regular basis.

f) You must understand and abide by all the club’s policies. These policies include the constitution, how the club runs it meetings and trips by their respected leaders.

g) You must fully understand UMD’s policies which pertain to Student Recognized Organizations. A list of these policies can be found on the Sail Website on the UMD Homepage.

h) You understand if the Outdoor Club feels you have not meet these standards the Committee can decidetofindanewadvisor.

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General Election Policies.

1. Election Rules:

a.) Elections will be held at least two weeks prior to the end of the semester.

b.) Candidates may make speeches prior to elections.

c.)Allmemberswillvotebysecretballotandelectofficersbyamajorityvote.

d.) The President will only vote in the case of a tie. They will vote prior to elections and hand their ballots to the person who will count the votes.

e.) Votes will be counted by the club’s advisor. If the advisor is not present the votes will be counted by atrustedmembernotrunningforofficeorbyanofficerrunningwhowillhavenoonechallenginghim for their seat.

f.)Allelectedofficerswilltakeofficeattheendofthelastofficermeeting.

g.) In the event of a tie please see the By-Law entitled “In the Event of a Tie During General Elections.”

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Mid-Season Election Policies

1.Otherthanofficerswhohavevacatedtheirspotandmustimmediatelybereplaced,theclubwillstoptakingapplicationsforanyopenofficerpositionatleastnineweeksbeforetheendofeachsemester.

2.Allofficerswhoapplyforapositionbeforethisnineweeklimitwillfollowtheelectionprocessasoutlinedin the Constitution.

3.Electionswillbeheldbysecretballotandnomineeswillbeelectedtoofficebyamajorityvotebyallmembers.

4. Mid Season elections will proceed as follow:

a. Members, upon nomination either by themselves or a peer, will present themselves before all availableofficersatanofficermeeting.Allavailableofficerswillthenvoteonthatrespected candidate.Officerswilltheninformthatmemberoftheirdecisionimmediatelyaftertheirvotehas beentallied.Ifthemajorityofofficersareinfavorofthecandidate,theofficerswillinform all members at the next member meeting of their decision. A week later, at the next member meeting,allnon-officerswillvote.

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Gear Inventory

1. A Trip Leader chosen by the President must submit a gear inventory list at the end of September and a week before the end of the semester.

2. All gear and items stored in the closet, must be accounted for. If any items that are permanently stored in the closetleavetheirrespectedplacethetripleaderandpresidentmustbenotifiedimmediatelyandthisitemmustbedocumented as having been removed.

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In the Event of a Tie During General Elections

1. A tie during General Elections will be decided as follow:

1. The current president will not vote during General Elections and he will use his vote(s) only if two nominees tie with eachother.

2. If the current president cannot break a tie because he is running for the position(s) which the tie has occured, the tie will be broken as follow:

1. The advisor will submit their votes(s) prior to the election and will break the tie.

2. If the advisor is not present, then the current president retains their position.

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“Non-Written” Club Policies:Situations not addressed in the Consitution and By-Laws

Imagine you are a Trip Leader who is leading a group of strangers up Mt. Greylock. Suddenly, about half

way up the mountain, one hiker decides they do not want to continue the hike? What do you do?

Now imagine you do not have a Co-Leader with you who can simply walk that disgruntled member down the mountain. Does this change your answer?

What about this scenario: it is the end of the semester and you see a fellow officer behaving poorly oneThursday night at a party. This is NOT a club event, but young members are in attendance.The officer isbelligerently drinking and causing other people to feel uncomfortable. How would you approach this situation? More so, is it appropriate to handle this situation by applying any of the club’s policies?

The short answer is yes, you can solve these problems by applying what I like to call the club’s “non-written” policies. Although these problems cannot be solved by whipping out the Constitution and By-Laws, or any other written document, by using a “non-written” policy such as your good judgment you will ensure these problems are taking care of in a professional manner.

In thecasewith thebelligerentofficer,often theclubwill have matured enough that an incident involving alcohol will not take place. However, rogue situations do arise. The best solution is: to take a breath, approach this problem child with another, sober officer or afriend, and calmlyexplain to them that their actionswill hurt the club’s image, and, more importantly, may injure someone.

InthecaseofMt.Greylock,thereisnodefinitesolution.The hiker may be injured, un-motivated, or just too scared to continue. Again, either calmly take them aside or talk to the group as a whole. If there is no Co-Leader, what you do know is you cannot split the group up.

Remember, as an officer you must not only upholdthe club’s written policies, but be able to make good decisions “on and off the trail.”

Base your decisions on what is best for the group. They may not like your initial verdict, but in the long run it will have positive implications for everyone involved.

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What would you do in these situations?

1. You are about to lead a high ropes course activity with 10-15 young members when one of those members suddenly becomes too afraid to climb the high ropes. Do you continue with your initial plan and climb the ropes or do you abandon this plan and lead a different activity? How did you come to your decision?

2.Amemberorofficeriscaughtdrinking,orconsumingillegalsubstancesduring a club event (which is restricted). Thismemberorofficerisalsoagoodfriendofyours.AccordingtotheConstitution,“AnypersonwhoviolatesthisregulationwillbedismissedforanindefiniteperiodoftimeuntilahearingisscheduledbetweentheviolatorandallpresentCommitteeofficers.”Knowingthisrule,whatactionswouldyoutakeandwhy?

SAIL,StudentActivities,Involvement&Leadership,isadepartmentonthesecondflooroftheMainCampusCenter, whose professional and paraprofessional staff members work to provide clubs, organizations,

associations,fraternities,sororities,andotheraffiliatedorganizationswiththesupporttheyneedtoachievetheiryearly goals.

SAIL can help a Student Organization with, but not limited to the following:

•Howtoplanasuccessfulevent•Howtoplananeffectivemeeting•Howtotrainnewmemberstobecomefutureleaders•Sponsorships•Contractswithregisteredvendors•Fundingandfinancialsituations•Printingpostersandcreatinglargebanners

SAIL’S Professional Staff

Jamie Jacquart

Director of Student [email protected]: (508) 999-8880 F: (508) 999-8128

Christopher Laib

Assistant Director of Student [email protected]: (508) 999-8777 F: (508) 999-8128

Barbara Costa

[email protected]: (508) 999-8645 F: (508) 999-8128

Introduction to SAIL (Student Activities)

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SAIL’S Financial Policies

How to work with a vendor (Using a Purchase Order and ProCard)

In order for the Outdoor Club to work with a vendor (company) that vendor must be registered with UMass Dartmouth. The process the club must follow to register and pay a vendor is as follow:

1. If your desired vendor is not already registered with UMass Dartmouth, e-mail them a W-9 and Vendor Form.YoucanfindthesedocumentsontheSAIL’shomepageunderthe“Forms”page.2a.Have thatvendore-mailor fax thosecompletedW-9andVendorForms toBarbaraCosta in theSAILOffice.2.b.Also,havethatvendore-mailorfaxBarbaraCostaaninvoicefortheamountthatyouaregoingtopaythem. It saves time if the vendor e-mails her the invoice along with the W-9 and Vendor Forms.3.BarbarawillfiletheW-9andVendorformsandafterthevendorbecomesregisteredshewillpaythemusingthe club’s or her ProCard or a Purchase Order.

Keep in mind when using a Purchase Order: If a vendor is not registered with UMass Dartmouth, it will take3weeksforacompanytobecomeregisteredandthenreceiveaPurchaseOrder:1weekforBarbaratofilethe W-9 and Vendor Forms and 2 weeks for the vendor to receive the Purchase Order.

ProCard

Clubs are eligible to obtain a ProCard if they have $3,000 or more in their student fee allocation fund. Applications areavailableintheSAILOfficeandwillonlybedisbursedtothePresidentorTreasureroftheOrganization.TheapplicationwillhavetobesignedbyeachoftheofficersandtheAdvisor.Thespendinglimits,frequencyof use and volume per month will be discussed with the Business Manager, who will ultimately determine those rates.Thesearebasedontheclub’spasthistoryandexpecteduseduringtheyear.Theymaybereviewedandadjusted at any time. Any request to change these rates must be submitted in writing and include the signature of the advisor.

Once a ProCard has been requested, the holder of the ProCard must attend a mandatory training session provided by the Administration and Finance division. The card will be kept with the Business Manager in the club’s folder and will need to be checked out for each purchase. All receipts must be returned within 24 hours along with the card and a completed Account Activity Record. This document will assist our staff and any auditors in understanding what was purchased for what purpose.

If a receipt is lost, the cardholder will be personally responsible for reimbursing the University. If the cardholder loses multiple receipts, even if re-paid, they may be denied use of the card. Please note that this policy will be strictly enforced.

As covered in training, any personal use of the ProCard is strictly forbidden. Loss of privileges of the card andjudicialsanctionsmayresultinacaseofmisuseofaProCard.

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Purchase Orders

If a club cannot make a purchase with a ProCard, the only other method of payment is through the use of a PurchaseOrder(PO).APurchaseOrderisanofficialpromise-to-paydocumentthattheUniversityusestodobusiness. In order to create a PO, the vendor must be registered with the University. Both forms are available through the SAIL website at http://www.umassd.edu/studentactivities/studentclubs/forms.cfm

ClubsmaycontacttheBusinessManagertofindoutifabusinessiscurrentlyinourvendorsystem.Pleasenote,theUniversitydoespurgevendorsfromourfilesiftheyhavenotbeenusedwithinacertainperiodoftime(usuallya year). As such, it is important to check every time to make sure that the vendor is still active in our system. Clubs can contact the Business Manager in person, by phone or e-mail. All of this contact information is available on the SAIL website at http://www.umassd.edu/studentactivities.

Once a Vendor...

Once a vendor in the system, the club can create a PO for that vendor. Please have a quote from the vendor so thatwecanencumbersufficientfundstopayfortheitem,includinganyshippingexpenses.Oncethisisenteredinto our system, it must be approved by a number of people within the University, including, but not limited to theadvisor,theDirectoroftheSAILOffice,andastaffmemberfromA&E.Thisprocesstakesupto2weeks,soclubs should plan accordingly to give both the University and the Vendor time to process the PO. OncethePOiscreated,itwillbefaxedtotheVendor,whowillthenshiptheproduct.Oncetheclubreceivestheproducts, the University may need to put a property tag on it (if it is over $1,000). The club should let the Business Manager know that they have received the item(s) and that is in satisfactory condition. Also, most Vendors will send an invoice separately, but some will send them with the items. Please bring any invoice(s) to the Business Manager so that they can then release payment of the Purchase Order to the Vendor. Failure to provide an invoice may result in a delay in payment to the vendor. Any club that consistently fails to provide invoices will lose its ability to use this system of payment, which may then severely limit their ability to function.

Acopyofallquotes,PO’sandinvoiceswillbekeptintheclub’sfolderintheSAILOffice.Theclubofficersoradvisorcanreviewthisfileatanytimeduringbusinesshours.PleasecontacttheBusinessManagertocoordinatea time that is convenient for everyone involved.

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Rafting

•MagicFallsRaftingCompany

•NorthernOutdoors

•ZoarOutdoor

Kayaking

•OspreySeaKayak

•OceanStateAdventures

Rock Climbing

•CarabineersRockClimbing

Snowmobiling, zip-lining

•AlpineZipLine

Retail Stores

•Dick’sSportingGoods

Advertising

•AlphaGraphics

•SignatureSigns

•JamDesign

Vendors the Club has worked with since 2006

Zoar Outdoor,May 2009

21

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How Student Senate funds organizations

Anyorganizationorassociation,societyorclubregisteredwiththeStudentActivities,Involvement&LeadershipofficeiseligibleforfundingthroughStudentSenate.OrganizationsfundedthroughStudentSenateareknownas Senate Funded Organizations (SFO). To become an SFO, an organization must draft and submit its proposed constitutiontotheStudentSenateforapproval.Inaddition,non-Senatesponsoredorexternalorganizationsmayrequest funding from the Student Senate under unique terms and conditions.

How to request a budget from Student Senate

TheStudentSenateoperatesinaccordancewiththeUniversity’sfiscalyear(July-June).AnySFOmayrequestsupplemental funding throughout the year. In March and April of every year all SFO’s seeking funding from StudentSenateforthefollowingfiscalyearmustsubmitabudgetproposalandappearbeforetheSenateFinanceCommitteeduringSpringBudgetHearings.AnySFOwitharequestformorethan$700forthefollowingfiscalyearmustfirstbeapprovedtodosoduringtheSpringExceptionsListHearingsthatareheldroughlytwoweeksprior to theSpringBudgetHearings.Organizationswill be contacted through theSAILOffice regarding theSpringBudgetHearings.Itisimportantthatmailboxesbecheckedregularlythroughoutthisperiodtoreceivethemost up-to-date information.

OfficersofeachSFO(withprioritygiventotheTreasurer)mustreadandreviewtheentireBudgetRequestPacket. The packet must be completed BEFORE the SFO attends their scheduled budget hearing. Contact theStudentSenateTreasurertoscheduleahearingwiththeSenateFinanceCommittee.Durnigthefiscalyear, the SFO President and Treasurer requesting funding should be present for the budget hearing. Future organizationofficersshouldattendtheSpringBudgetHearings.

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1. UMD Announcements

A UMD Announcement is an e-mail that is sent to everyone with a University e-mail account. To publicize an event usingthissystem,pleasecontactCITISatx8258ore-mailyourannouncementtoumdannounce@umassd.edu.

2. Channel 77

The Club can use this channel to post advertisements and movies that are in: JPEG, MPEG, Quicktime, and Flash. Videos can only be 90 seconds in length and you can use sound. This channel broadcasts on the campus television system.

IfyouwanttoouseChannel77sendthefiletoSAIL@umassd.eduwiththesubjectlineChannel77alongwithwhen the display will start and end, and your phone number.

3. Plasma Screen Display

You see these screens throughout theCampusCenter.Youmustuse afilewith a JPEG formatwith300dpiresolution or a video format that is supported by PowerPoint. Videos can only be 90 seconds in length. You can also use PowerPoint with motion and sound.

SendthefiletoSAIL@umassd.eduwiththesubjectlinePlasmaScreenDisplay,alongwithwhenthedisplaywillstart and end, and your phone number.

4. Posters

To hang in Campus Center, Campus Quad, and academic buildings: •youmustgetthepostersstampedintheSAILoffice,openMon.-Thur.:9a.m.-7p.m.andFri.9a.m.-5p.m.YoumaycontactSAIL’smainofficeat(508)999-8127.

To hang in residential buildings:

•youmustgetthepostersstampedintheOfficeofHousingandResidentialLifelocatedonthe1stfloorofOakGlenHall.TheofficeisopenMon-Fri.,8a.m.-5p.m.Youmaycontacttheirmainofficeat(508)999-8140.

5. Banners

LargebannerscanbeprintedintheSAILoffice.PricescanbefoundintheSAILoffice.

Advertising

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6. Press Releases

THE TORCH: Prints 3,000 newspapers every Thursday which are distributed on and off campus and publishes 23 newspapers per year. For more information contact The Torch at [email protected].

WUMD: The Outdoor Club can advertise their event through the University’s radio station.Formore information [email protected] calltheofficeatx8149.

7. Tabling

To reserve a table you must access UMass Dartmouth’s program called ReservIt (type “ReservIt” into the search engine on UMass Dartmouth’s homepage) and reserve a table through this system. Soon after you will receive an e-mailfromReservItthatconfirmsordeniesyourtablerequest.Onceyoureceivethise-mailyoumustclickonthelinkand“confirm”therequest.

Corsair Fair: At the beginning of every fall semester SAIL puts on a Corsair Fair on Centennial Way. This is a great way to recruit hundreds of new freshmen and sophomores.

Student Orientation: UMass Dartmouth’s student organizations may table during the summer Freshman Orientation Program, as well as any other Orientation organized by UMass Dartmouth throughout the course of the summer. You may have to register the Outdoor Club with Student Activities to take part in this event. Check with SAIL prior to the end of the spring semester for more information regarding the registration process.

8. Social networking sites and the internet

Facebook:anexcellentwaytopromoteevents,andincreaseyourpublicity.

Twitter: Keep obsessed people in touch with the club! A quick way to get a fun message across or an urgent message out to everyone.

Wikispace:Thisisanexcellentwaytoplaceinformationon-line(suchastheclub’shistory)andletalumniandpresentmembersupdateitwhenevertheywant.PDFfiles,videos,andaudiocanalsobeplacedonWikispace.

Website:TocreateanofficialwebsitecontacttheSAILOffice.

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1.Facebook:Forevents,officercontact,etc:http://www.facebook.com/home.php?#!/group.php?gid=2203464508&ref=ts

2. Twitter: Up to the minute information at:http://twitter.com/UMDOutdoorClub

3. Wikispace: Check out our history, alumni, and officialdocumentsat:http://umassdartmouthoutdoorclub.wikispaces.com/

4. Google Calendar: Check out all of our events at: http://sites.google.com/site/umassdoutdoorclub/

5. Email: To receive news on upcoming events, or ask usaquestioncontacttheclubat:[email protected]

Contact Information

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Credits and Sources1.SAILstaff.StudentOrganizationGuide.ms.SAILOffice.,Dartmouth,Ma.p.31-33,35-37.

2. SAIL Leadership Banquet. Personal photograph by Dean Moosavi. 9 May 2010.

3. Gabriel Selfe, Kayaking w/ Ocean State Adventures. Personal photograph by Frank Sturm. Oct. 2010.

4. Amanda Hill receiving award at Award Ceremony. Personal photograph by Dean Moosavi. 9 May 2010.

5. Group picture of UMD and UMass Outing Clubs. Personal photograph by Frank Sturm. Dec. 2009.

6. Group picture on Wachusett hike. Personal photograph by Jeff Keys. Sept. 2009.

7. Group picture at Polar Plunge. Personal photograph by Dean Moosavi. February 2010.

8. Group picture of A.L.P.S during tent activity. Personal photograph by Frank Sturm. March 2010.

9. Kaplan, John Arnold. 2008. Cape Cod Sand Dune. 2008. Boston Globe, Boston. <http:http://www.boston.com/community/photos/raw/2008/09/photographer_of_the_weekarnold.html>.

10. Maura Silva and Marybeth Kuta, snow tubing. Personal photograph by Jeff Keys. January 2010.

11.Grouppicturenearcampfire,whitewaterrafting.PersonalphotographbyDeanMoosavi.2May2010.

12. White water rafting w/ Magic Falls Rafting Company. Photograph by Magic Falls Rafting Company. 2 May 2010.

13. Amanda in leg cast. and group photograph at lunch. Personal photograph by Maura Silva. 9 April 2010.

14. Group picture at table in NHOC’s cabin. Personal photograph by Dean Moosavi. 9 April 2010.

15. Constitution and By-Laws. Personal photograph by Frank Sturm. 9 April 2010.

16. Mt. Avalon trail sign. Personal photograph by Frank Sturm. 2009.

17.ProfessionalstaffofSAILOffice.PhotographbySAIL.Dateunknown.

18. Rafting on the Concord River w/ Zoar Outdoor. Photograph by Zoar Outdoor. May 2009.

19. Logos of The Torch and WUMD. Photographs from SAIL.

20.Facebook logo. < http://www.tcd.ie/disability/projects/DS3/images/facebook.jpg>.

21.Twitterlogo.<http://ralhan.files.wordpress.com/2009/03/twitter1.jpg>.

22. Wikispaces logo. < http://tangient.com/wikispaces.png>.

23.Google Calendar logo. < https://www.google.com/intl/en/images/logos/calendar_logo.gif>.

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1. Shifted the valediction in the opening letter entitled, The Purpose of this Manual” to the left margin.

2. Created space between picture of Gabe Selfe kayaking and letter. p. 2.

3. Shifted spacing between the colon and the sentence “All members are eligible, but not limited...” p. 5.

4.Fixedincorrecttitleofawardfrom“2010OrganizationoftheYear”to“2010StudentOrganizationoftheYear” p 6.

5.Fixedboldingofparenthesisofsentence“allinclusiveCollegeSpecial”withemphasisonfirstparenthesis.p.14.

6.Shiftedword“float”insentence,“fulluseoffacilities(volleyball,horseshoes...tofitunderword“Full”p.14.

7.Fixedboldingof“$80”nexttosentence“Originalpriceoftripperpersonwithoutcollegespecial...”p.14.

8. Placed “map key” on top of driver chart to better identify who driver and Co-Leader was. p. 22

9. Added period to end of the word SOLO under Trip Details. p. 26.

10.Tookawayperiodsfrom“A.L.P.S”nextto“Amt.ofMembers.”p.26

11.Fixedspacingbetweenwords“Treasurer”and“and”inArticleIVoftheConstitution.p.30.

12.Indentedletters“a,”“b,”and“c”under#1ofArticleVoftheConstitution.p.30.

13.Capitalizedtheword“By-Law”in#5ofArticleVIIIoftheConstitutionandplacedquotesaroundtheword“by-law.” p. 31.

14.Fixedspacingbetweenthewords“run”and“the”in#5ofArticleVIIIoftheConstitution.p. 31.

15. Put quotes around the word “Mid-Season election by-law” and capitalized the words “election by-law” in ArticleIX.p.31

16. Put a space between the words “other” and “constitution” and capitalized the word “constitution” in Article XI.p.32

17. Capitalized the letter “l” in the word “Trip Leaders” in By-Law sub-section 1.a. p. 37

18. Deleted the period from the title of the By-Law, “General Election Policies” p. 40

19.Deleted#5intheBy-Law,“Mid-SeasonElectionPolicies.”p.41.

20.Addedaperiodtotheendofthelastsentenceofthefirstparagraph.p.47.

21.FixedthemaintelephonenumbersfortheSAILOfficeandOfficeofHousingandResidentialLife”sotheywould match. p. 50.

22.Changedtheword“in”to“into”under#7.Tabling.Firstsentence.p.51.

23.Tookouttheword“aswell.”Lastwordoffirstparagraph.#7Tabling.p.51.

Revisions

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