OST164 TEXT EDITING APPLICATIONS Chapter 3 - Capitalization Pages 64-83 Capitalization is used to give importance and emphasis to works. Capital letters play a very special role in business writing.
OST164 TEXT EDITING APPLICATIONS
Chapter 3 - CapitalizationPages 64-83
Capitalization is used to give importance and emphasis to
works.
Capital letters play a very special role in business
writing.
BASIC CAPITALIZATION RULES Capitalize the first word of a sentence.
Capitalize the first word of an item in a list or an outline.
Use the software to:
Create forms.
Design newsletters.
Develop brochures.
Capitalize proper nouns-the names of particular (specific) people, places, and things.
Mrs. Anna Williams Lake Erie
The Serengeti Plain the Internet
Pyrex plates Hewlett-Packard
Garner Corporation Atlanta, Georgia
COMMON NOUNS
Do NOT capitalize common nouns-nouns that refer in general to people, places, or things.
COMMON NOUN PROPER NOUN
building Wayne West Building
city New York City
hotel Grand Hotel
street Jasmine Street
company Smith & Barnes Company
river Neuse River
TITLES Capitalize titles when they appear before a person’s
name. Do NOT capitalize titles when they follow or further
explain a person’s name, except in an inside address or the writer’s identification of a letter.
Dr. Maria Steibel, is a visiting professor at East Carolina University.
Professor Maria Steibel, who is a doctor from Brazil, is speaking to our class today.
Dr. Maria SteibelVisiting ProfessorDepartment of Social SciencesSprings UniversityAltamont Springs, FL 32714
Sincerely,
Wayne Poleta, Vice President
I heard that Professor Jones was going to retire. John is vice president of the
firm.
DAYS OF THE WEEK, MONTHS, HOLIDAYS, AND RELIGIOUS OBSERVANCES
Capitalize days of the week. Capitalize months of the year. Capitalize holidays. Capitalize religious observances. Seasons of the year are NOT capitalized.
Sunday, Thursday Memorial Day fall, spring
January, May Kwanzaa Easter
Labor Day Thanksgiving Christmas
ABBREVIATIONS
Certain abbreviations (shortened forms of words or phrases).
Mr. – Mrs. Inc. – Co.Dr. – Lt.
Coined acronyms (abbreviations that are pronounced as words).
HTML - ATMNCAA - CEOIRS
Use all-capital letters for:
Some abbreviations mix capital and lowercase letters, such as Ph.D.
Check a dictionary or reference manual to verify the capitalization of abbreviations and acronyms.
ACRONYMS
SADD Students Against Drunk Drivers
PIN Personal Identification Number
FAQ Frequently Asked Questions
HUD Housing and Urban Development
WATS Wide-Area Telecommunications System
BASIC Beginners All Purpose Symbolic Instruction Code
TIME
When keying in a time, always put the a.m. and p.m. in lowercase letters.
A period follows each of letter.
It is 11 a.m. in New York.
Did you say to meet at 2 p.m. or 3 p.m. at the restaurant?
NOTE: When you use a.m. or p.m., it is redundant to add morning , afternoon, or evening.
It is 11 a.m. in the morning in New York.Did you say to meet at 2 p.m. in the afternoon?Please call me at 10 p.m. this evening?
LITERARY WORKS: SUCH AS BOOKS AND PAMPHLETS RULE CHANGED FROM BOOK – PG. 67
Do NOT use all capital letters for literacy works. Underscore or italicize major components; put
quotation marks around minor components.
My favorite chapter in the book Computers in Your Future was “Input Devices and Methods”.
“or” My favorite chapter in the book Computers in Your Future
was “Input Devices and Methods”.
Be consistent and use same style within a communication.
Capitalize all the words in a title except articles (a, an, the), short prepositions (of, at, for), or short conjunctions (and, or).
Queen for a Day Murder at Fifth Street
Janie and the Puppy A Matter of Time
POINTS OF THE COMPASS
Capitalize points of the compass when they are used to specify a definite region.
The best market is on the West Coast.
The movie plot begins in the Deep South.
She is moving Down East next month.
Do NOT capitalize them when they are used only as a direction or general location.
Lake Wylie is west of the highway.
They plan to build on the east side of town.
If you drive south, you should find a gas station.
NOTE: Capitalize points of the compass that are in mailing addresses.
NOUNS WITH NUMBERS OR LETTERS
Capitalize nouns that are followed by numbers or letters that show a sequence.
Account 30426Building 4CExhibit 12Flight 138AItem CInvoice 8165Policy 2259Room 212
Do NOT capitalize the words page, line, and paragraph when they are followed by a number.
page 290
line 500
paragraph 3
NAMES OF PEOPLE, RACES, AND LANGUAGES
Capitalize people, races, and languages
African Americans
Indonesian
British
Native Americans
Hispanics
Portuguese
COURSES NAMES
Capitalize the names of specific courses.
Biology 101
Computer Science 230
Algebra II
Geometry I
Do NOT capitalize the names of :(1)Academic subjects
science math
(2)Areas of study unless they contain a proper noun.
British literature
TRADEMARKS AND COMPUTER NAMES
Capitalize the names of trademarked items-items that are licensed to a particular company.
KleenexScotch tapeBand-AidYellow Pages
Capitalize the names of computer companies and products as they are shown on the computer literature.
PowerPointAltaVistaJavaScriptWordPerfect
MEMOSDate:
To:
From:
Subject: “or”
MEMO TO:
FROM:
DATE:
SUBJECT:
Capitalize the words following the guide words-except for prepositions.
Date: August 25, 2008
To: Jay Fin , Director of Fund
From: Sam Lie, City Coordinator
Subject: Health Benefits
LETTERS Capitalize the
two-letter state abbreviations
NC VA TX
For international addresses, capitalize the name of the country on the last line of the mailing address. ENGLAND
When using the simplified letter style, type the subject line and the writer’s identification in all-capital letters.
Subject line: ALVAREX LICENSING AGREEMENT
Writer’s Identification: JEFF W. PATS, PRESIDENT
LETTERSSalutation
Dear Mr. Griffen:
Ladies and Gentlemen:
Dear Ms. Harper and Professor Ventura:
Complimentary Closing
Cordially yours,Sincerely,Sincerely yours,Very truly yours,
Watch for instances when the automatic correction feature in software accidentally capitalizes a word that should not be capitalized.
Example: A typist reference initials are the first text on a new line at the left margin, so it is converted automatically to capitalized.
You will need to proofread carefully to catch such an error.
REVISION SYMBOLS FOR CAPITALIZATION
Capitalize a lettereurope
Lowercase a letter
State Legislature
All capitals html
Lowercase a word 15 PERCENT
Initial capital only AGENDA
Another revision symbol often used with capitalization is the symbol use to indicate stet or do not change.
This revision symbol
consists of dots (…) under the indicate change and directs the typist to ignore the change that was marked and to use the original text.
Price is only $19.95
Bart works at Netcom.
are
…
…