Orientation to Contentdm QuickStart for AMICAL

Orientation to CONTENTdm® & QuickStartfor AMICAL members

Orientation to CONTENTdm® & QuickStartfor AMICAL members

Russ [email protected] Product Specialist

CONTENTdm Orientation

June 8th 2011

Orientation AgendaOrientation Agenda

• What IS CONTENTdm? and CONTENTdm “quick start” ?

• How will your collections look through CONTENTdm?

• How does CONTENTdm work?

• How the pieces fit together

• Defining terms

• Live Demo: How do I build a collection? We will see how to:

• Configure a CONTENTdm collection

• Add items

• View/search new collection!

• CONTENTdm V6 and Next steps

• A complete digital collection management software solution

• Stores, manages and provides access for all digital collections

• For organizations of all types and sizesacademic libraries, public libraries, historical societies, museums, state libraries, cultural heritage organizations and others

• Standards-based for staff and system efficiencies Dublin Core, Unicode, EAD, JPEG2000, OAI Harvesting, PHP API and more

• Automatically creates your Web site• You: Organize, Catalogue, Publish• End users: Find, Retrieve, Use

What is CONTENTdm?What is CONTENTdm?

CONTENTdm collections of images:Photographs, posters, postcards, maps and more

CONTENTdm collections of documents:Text-based letters, PDFs, journals, reports and more

CONTENTdm collections of newspapers…

CONTENTdm collections of audio and video…

See for yourselfView additional CONTENTdm collections

See for yourselfView additional CONTENTdm collections

Customers and collections

http://www.oclc.org/contentdm

Demonstration collections

http://cdmdemo.contentdm.oclc.org

• Unicode (Chinese Characters)

• JPEG2000

• EAD

• More…

What is CONTENTdm “QuickStart” ?What is CONTENTdm “QuickStart” ?

• OCLC Hosting Services takes care of the server

• And all of your digital collections

• You build and control access to your digital collections

• You receive fully functional CONTENTdm site allowing

• 3,000 digital items—any format on the Web

• Full administrative control of your collections—add/edit/delete

• 10 GB storage

• 3 Project Clients for batch adds and complex functions (one purchase option – OCR)

• Access to support and documentation

• Easy upgrade path if/when you need it

Your CONTENTdm “quick start” instanceYour CONTENTdm “quick start” instance

•Hosting Services

• OCLC provides basic site customizations

• OCLC takes care of the server software

• OCLC backs up and keeps your data secure

• OCLC sends you monthly e-mail reports on number of items & storage used

Summary: What is CONTENTdm?Summary: What is CONTENTdm?

• A tool to build, manage and deliver digital collections

• A means for you to accomplish organizational objective(s)

• Provide visibility to archive/special collection content

• Establish an institutional repository to share intellectual capital

• Provide learning materials for staff, students, researchers

• Publicise/celebrate your organisation to prospective participants, members, the public

• Celebrate an event with an online exhibit (50 years…)

• (insert your own objective and desired result here)

Section BreakLine Two

Section BreakLine Two

Subtitle hereAn overview to building CONTENTdm collectionsAn overview to building CONTENTdm collections

Three basic stepsThree basic steps

1. Configure the Collection

2. Add items to the Collection

3. Test drive public access: browse and search

Definition: “collection”Definition: “collection”

• What is a Collection?

• A group of digital objects (items) that

• Share the same metadata schema

• Live on the same CONTENTdm server

• How many Collections can I have?

• Up to 350 collections per server

• Up to 125 metadata fields per collection

• How many items can be in a collection?• 16 million items per collection

• CONTENTdm can store/index/search items in various formats

• Display any file format:• Viewed with a Web browser natively

• Or viewed via a plug-in

• Includes: JPEG, PNG, JPEG2000, TIFF, MrSID®, PDF, html, WAV or MP3 audio, AVI or MPEG video

• Assemble two or more items together and you have a

• Compound Object

• E.g., a book, a postcard, a thesis, etc.

Definition: “CONTENTdm item”?Definition: “CONTENTdm item”?

WorldCat.org

WorldCat Local

Google®, etc.

WorldCat.org

WorldCat Local

Google®, etc.

Archival Repositories

Archival Repositories

ServerUnix (Linux, Solaris) orWindows (2003, 2008)

ServerUnix (Linux, Solaris) orWindows (2003, 2008)

Web browsersWeb browsers

OCR ExtensionOCR Extension

Web-based “Add”

Web-based “Add”

Administration tools• Reports• Authorization settings• Export, etc.

Administration tools• Reports• Authorization settings• Export, etc.

Custom Web interfaces

Custom Web interfaces

CONTENTdm system architectureCONTENTdm system architecture

Project ClientProject Client

Library Management

System

Library Management

System

First of three basic steps:1. Configure the CollectionFirst of three basic steps:1. Configure the Collection

• Define the metadata schema

• Dublin Core element set offered

• CONTENTdm only requires one field: DC.Title

• But You may require more fields

• Up to 350 collections

• 125 metadata fields per collection

• 128,000 characters per field

Second of three basic steps:2. Add items to your digital collections

Second of three basic steps:2. Add items to your digital collections

Three ways to add items:

1. CONTENTdm Web-based Add – submit digital files (any format, only simple files) through a Web browser

2. CONTENTdm Project Client – submit digital files (any format) through this CONTENTdm client

3. Connexion digital import – submit digital files through the Connexion client

2. Add items to collection—through Add from the Web

browser

2. Add items to collection—through Add from the Web

browser

2. Add items to Collection— through a Project on the Project

client

2. Add items to Collection— through a Project on the Project

client

Third of three basic steps 3. Test public access: browse and search

Third of three basic steps 3. Test public access: browse and search

• Test-drive searching with CONTENTdm 5

• Change the user interface on the server if needed

• Many levels, aspects to your customization options

Test-drive CONTENTdm searchingTest-drive CONTENTdm searching

Retrieval sets are:

• Relevancy ranked

• Facetted

Simple search:

• Defaults to search across all collections

• Defaults to terms joined with “or”

Advanced search:

• Boolean across any/all collections

• Fielded

• By Proximity

• By Date

Let’s go live-- Let’s go live--

1. Configure a CONTENTdm collection

2. Add items and apply metadata

3. Test drive it! Browse and search your collection

4. Adding items via Project Client

https://server15726.contentdm.oclc.org

http://cdm15726.contentdm.oclc.org

User resourcesUser resources

•User Support Center

• http://www.contentdm.com/login/login.asp  (Logon)

•CONTENTdm listserv

•User meetings – regional and Web

•User support

• [email protected] (various country specific telephone numbers)

CONTENTdm Version 6CONTENTdm Version 6

CONTENTdm Version 6CONTENTdm Version 6

• Simplified website customisation options

• New software architecture

• Many new collection display features

• Upgrade by request

Next steps: share your digital collections Next steps: share your digital collections

Once your digital collections are built and shared via the Web…

•What’s next?

• Promote your collections

• Increase discovery through WorldCat

• WorldCat.org

• WorldCat Local

• Google

• Yahoo! Search

Next steps: share your digital collectionsNext steps: share your digital collections

Digital Repository

Next steps: share your digital collectionsNext steps: share your digital collections

Search WorldCat.orgSearch WorldCat.org

Next steps: share your digital collections more efficiently - Digital Collection Gateway

Next steps: share your digital collections more efficiently - Digital Collection Gateway

Improved access & presence for digital collections

Synchronize non-MARC metadata with WorldCat

Provide self-service staff tools to drive synchronization

Available for CONTENTdm collections

Digital Collection GatewayDigital Collection Gateway

Available NOW for all CONTENTdm collections

Co-operatively building the digital repository for

the library community

Every item is special to someone, The aggregate is special to mostThe integration with other content is

valuable to all

Welcome to *your* CONTENTdmQuick Start instanceWelcome to *your* CONTENTdmQuick Start instance

Thank you and we look forward to seeing your collections!

Questions?

• Russ Hunt

• Product Specialist

• [email protected]

CONTENTdm QuickStart