July 7, 2015 Page 1 of 12 ORGANIZATIONAL MEETING OF THE BOARD OF EDUCATION HAUPPAUGE UNION FREE SCHOOL DISTRICT TOWNS OF SMITHTOWN AND ISLIP, SUFFOLK COUNTY, NEW YORK, HELD JULY 7, 2015 Members Present: Mr. David Barshay, President; Mr. Gary Fortmeyer, Vice President; Dr. Lawrence Crafa; Mr. James Kiley; Mr. Rob Scarito; Mr. Michael Buscarino; Mrs. Stacey Weisberg (Mr. Scarito, Ms. Weisberg, Mr. Fortmeyer arrived at 6:10 pm.) Others Present: Mrs. Patricia Sullivan-Kriss, Superintendent of Schools; Mr. James Stucchio, Assistant Superintendent for Business and Operations, Mr. Joseph Tasman, Assistant Superintendent for Personnel and Administration; Dr. Ellen Best-Laimit, Interim Assistant Superintendent for Curriculum, Instruction and Technology; Mr. Warren Richmond, Attorney; and Mrs. JoAnn Lawler, Acting District Clerk 1. CALLING OF THE MEETING: President Barshay called the meeting to order at 6:05 pm. 2. EXECUTIVE SESSION: At 6:06 pm a motion was made by Dr. Crafa, seconded by Mr. Kiley to go into executive session to discuss items on the Executive Session agenda. Motion carries 4-0-0-3 (Mr. Scarito, Ms. Weisberg and Mr. Fortmeyer arrived after vote was taken.) Public SESSION RECONVENED at 8:05 pm. 3. PLEDGE TO THE FLAG: Mrs. Lawler led those assembled in the Pledge of Allegiance 4. PURPOSE OF THE MEETING: This meeting is called for the annual organization of the school board and for action on items pertaining to the operation of the schools for the 2015/16 school year. 5. ELECTION OF A PRESIDENT The District Clerk, JoAnn Lawler called for nominations for President. Dr. Crafa nominated Mr. Barshay for Board President, seconded by Mr. Fortmeyer. No further nominations were presented. A roll call vote was taken. The vote for Mr. Barshay resulted in 6-0 (Mr. Barshay abstained). President Barshay presided over the balance of the meeting. 6. ELECTION OF A VICE PRESIDENT President Barshay called for nominations for Vice President. Dr. Crafa nominated Mr. Scarito for Vice President, Mr. Buscarino seconded the nomination. A roll call vote was taken. The vote for Mr. Scarito resulted in 6-0 (Mr. Scarito abstained). 7. APPOINTMENT OF ACTING DISTRICT CLERK Designating JoAnn Lawler as Acting District Clerk, effective July 7, 2015 to August 31, 2015 A motion was made by Mr. Barshay, seconded by Mr. Buscarino. Motion carries 7-0 8. OATH OF OFFICE Warren Richmond, Esq. School Attorney, simultaneously administered the oath of office to the Superintendent of Schools, President Barshay, Vice President Scarito, Board of Education members, and the Acting District Clerk.
26
Embed
ORGANIZATIONAL MEETING OF THE BOARD OF EDUCATION … · 2015-08-12 · President, Mr. Buscarino seconded the nomination. A roll call vote was taken. The vote for Mr. Scarito resulted
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
July 7, 2015 Page 1 of 12
ORGANIZATIONAL MEETING OF THE BOARD OF EDUCATION
HAUPPAUGE UNION FREE SCHOOL DISTRICT
TOWNS OF SMITHTOWN AND ISLIP, SUFFOLK COUNTY,
NEW YORK, HELD
JULY 7, 2015
Members Present: Mr. David Barshay, President; Mr. Gary Fortmeyer, Vice President; Dr. Lawrence Crafa;
Mr. James Kiley; Mr. Rob Scarito; Mr. Michael Buscarino; Mrs. Stacey Weisberg
(Mr. Scarito, Ms. Weisberg, Mr. Fortmeyer arrived at 6:10 pm.)
Others Present: Mrs. Patricia Sullivan-Kriss, Superintendent of Schools; Mr. James Stucchio, Assistant
Superintendent for Business and Operations, Mr. Joseph Tasman, Assistant Superintendent
for Personnel and Administration; Dr. Ellen Best-Laimit, Interim Assistant Superintendent
for Curriculum, Instruction and Technology; Mr. Warren Richmond, Attorney; and Mrs.
JoAnn Lawler, Acting District Clerk
1. CALLING OF THE MEETING: President Barshay called the meeting to order at 6:05 pm.
2. EXECUTIVE SESSION: At 6:06 pm a motion was made by Dr. Crafa, seconded by Mr. Kiley to go into
executive session to discuss items on the Executive Session agenda.
Motion carries 4-0-0-3 (Mr. Scarito, Ms. Weisberg and Mr. Fortmeyer arrived after vote was taken.)
Public SESSION RECONVENED at 8:05 pm.
3. PLEDGE TO THE FLAG: Mrs. Lawler led those assembled in the Pledge of Allegiance
4. PURPOSE OF THE MEETING: This meeting is called for the annual organization of the school board and
for action on items pertaining to the operation of the schools for the 2015/16 school year.
5. ELECTION OF A PRESIDENT
The District Clerk, JoAnn Lawler called for nominations for President. Dr. Crafa nominated Mr. Barshay for
Board President, seconded by Mr. Fortmeyer. No further nominations were presented. A roll call vote was
taken. The vote for Mr. Barshay resulted in 6-0 (Mr. Barshay abstained).
President Barshay presided over the balance of the meeting.
6. ELECTION OF A VICE PRESIDENT
President Barshay called for nominations for Vice President. Dr. Crafa nominated Mr. Scarito for Vice
President, Mr. Buscarino seconded the nomination. A roll call vote was taken. The vote for Mr. Scarito
resulted in 6-0 (Mr. Scarito abstained).
7. APPOINTMENT OF ACTING DISTRICT CLERK
Designating JoAnn Lawler as Acting District Clerk, effective July 7, 2015 to August 31, 2015
A motion was made by Mr. Barshay, seconded by Mr. Buscarino.
Motion carries 7-0
8. OATH OF OFFICE
Warren Richmond, Esq. School Attorney, simultaneously administered the oath of office to the Superintendent
of Schools, President Barshay, Vice President Scarito, Board of Education members, and the Acting District
Clerk.
July 7, 2015 Page 2 of 12
9. QUESTIONS AND COMMENTS ON TONIGHT’S ORGANIZATIONAL AGENDA ONLY
Members of the public who desire to address the board on any topic which is on tonight’s organizational
agenda are welcome to do so at this time. Speakers are requested to limit their remarks to not more than
three minutes, to appoint a spokesperson if the concern is a group concern, and to supplement verbal
presentations with written reports, if necessary or desired. Twenty minutes are being scheduled for this
portion of tonight’s agenda.
There were no questions from the community.
CONSENT AGENDA MOTION ITEMS 10 - 45
10. APPOINTMENT OF PURCHASING AGENT
A. Designating JoAnne Filipkowski as Purchasing Agent for the school year 2015/16.
B. Designating Karen Jackson as Deputy Purchasing Agent for the school year 2015/16.
11. APPOINTMENT OF DISTRICT TREASURER
Designating Michael Kearns as Treasurer for the 2015/16 school year.
12. APPOINTMENT OF EXTERNAL AUDITOR FOR DISTRICT
Appointing RS Abrams, LLP as External Auditor for the 2015/16 school year at an annual fee not to exceed
$41,600, as per the attached letter of engagement.
13. APPOINTMENT OF CLAIMS AUDITOR
Appointing Lauren Agunzo of Nawrocki Smith LLP, as Claims Auditor at an annual fee not to exceed
$39,660, for the 2015/16 school year, as per the attached letter of engagement.
14. APPOINTMENT OF INTERNAL AUDITOR
Appointing Cullen & Danowski LLP as Internal Auditor at an annual fee not to exceed $10,500 for the
2015/16 school year, as per the attached letter of engagement.
15. APPOINTMENT OF SCHOOL ATTORNEY
Appointing Harris Beach as School Attorney for the 2015/16 school year at an annual retainer fee, as per the
attached letter of engagement.
16. APPOINTMENT OF LABOR ATTORNEY FOR HTA NEGOTIATIONS - TABLED
Appointing Ingerman Smith as Labor Attorney for HTA negotiations for the 2015/16 school year at an annual
retainer fee, as per the attached letter of engagement.
No discussion. Vote 7-0 to table this item.
17. APPOINTMENT OF CHIEF SCHOOL DISTRICT PHYSICIAN
Appointing Dr. Alfred Belding of North Shore-Long Island Jewish Health System as Chief School District
Physician, for the 2015/16 school year, and that Dr. Belding appoint such assistants (doctors/nurses) as he
deems necessary to carry out his work, as per the attached contract document.
18. APPOINTMENT OF BOND COUNSEL
Appointing Hawkins, Delafield & Wood, LLP as bond counsel for the 2015/16 school year, as per the attached
letter of engagement.
19. APPOINTMENT OF FISCAL ADVISORS
Appointing Capital Market Advisors as fiscal advisor for the 2015/16 school year, as per the attached letter of
engagement.
July 7, 2015 Page 3 of 12
20. APPOINTMENT OF THIRD PARTY ADMINISTRATORS
A. Appointing PMA Management Corp. as workers compensation third party administrator for the 2015/16
school year, as per the attached contract document.
B. Appointing The OMNI Group as the District’s 403 (b) and 457 plan administrator for the 2015/16 school
year as per attached contract document.
C. Appointing H.B. Solutions as Patient Protection and Affordable Care Act Compliance Consultants for the
2015/16 school years, as per the attached contract document.
21. APPOINTMENT OF INSURANCE AND BOND BROKER
Appointing Gallagher/Bollinger, Inc. (School Insurance Group) as Insurance Broker for the District for the
2015/16 school year. The Assistant Superintendent for Business and Operations is authorized to bind all
necessary coverage.
22. DESIGNATION OF OFFICIAL NEWSPAPER – REMOVED
Designating the Smithtown News or Newsday as the official newspaper of the district for the 2015/16 school
year. Where advertising is required to be placed in only one newspaper, then it shall be placed in the
newspaper deemed most appropriate by the Assistant Superintendent for Business and Operations. Smithtown
Messenger is designated as an alternative official newspaper for the purpose of publishing official notices.
23. USE OF SCHOOL DISTRICT FACILITIES
Approving the use of district facilities by community organizations as noted in the district calendar for
2015/16.
24. AUTHORIZATION TO CERTIFY PAYROLLS:
RESOLVED, that that Superintendent of Schools or her designee as per Board Policy 6800 is authorized to
certify payrolls pursuant to Education Law 1720, 2523; Commissioner’s Regulation 170.2, for the 2015/16
school year. In the absence of the Superintendent, the Assistant Superintendent for Curriculum and Instruction
is authorized to certify such payroll.
25. CONFERENCES
That the following resolution be approved:
RESOLVED, that members of the school personnel may attend such conferences and meetings of an
educational or business nature pertaining to the School District, and approved by the Superintendent of
Schools that may occur during the 2015/16 school year, and that all appropriate expenses involved be paid by
the School District.
BE IT FURTHER RESOLVED that Board of Education members, District Officers, Audit Committee
members, and the Clerk may attend any NYSSBA conference, workshop or webinar and that all appropriate
costs associated with their attendance will be paid by the District.
26. DISTRICT CREDIT CARD
BE IT RESOLVED, that the Board of Education authorizes a credit card account, pursuant to Board Policy
# 6830.3, with a credit line not to exceed $5,000 to be used for the sole purpose of paying business/conference
expenses for members of the Board of Education.
BE IT FURTHER RESOLVED, that Board President Barshay and Board Vice President Scarito are the
authorized users.
27. MILEAGE
That mileage, in relation to school business, be compensated at the current IRS business rate at the time of
travel.
July 7, 2015 Page 4 of 12
28. BOARD MEETING SCHEDULE
That the Board of Education holds its regular meetings according to the attached schedule (except on
occasions where an executive session is necessary). And further resolved that all regular meetings begin at
8:00 p.m. and be held in the James Baxter Boardroom in the Whiporwil School unless otherwise noted.
29. BOARD OF EDUCATION USE OF EQUIPMENT
IT IS HEREBY RESOLVED that in order to enhance communication between the Board of Education and
school district administration and to improve the overall efficiency of school district administration, the
District may provide the use of computers and peripherals to individuals, as per attached.
IT IS FURTHER RESOLVED that all computer equipment shall remain the property of the District and shall
be returned by a trustee within ten (10) days of the date he or she leaves the office, or in the case of an
employee of the district, upon directive of the Superintendent of Schools or the Board of Education, and
IT IS FURTHER RESOLVED that in no event shall the District assume any costs for computer use which is
unrelated to the business of the District.
30. READOPTION OF DISTRICT WIDE SAFETY PLAN, CODE OF CONDUCT, AND BOARD
POLICIES
A. District Wide Safety Plan
B. Board Policies
1) 1901 Title I and NCLB Parental Involvement Policy
2) 5100 Student Attendance Policy
3) 6240 Investments Policy
4) 6700 Purchasing Policy
C. Code of Conduct
31. DEPOSIT OF FUNDS
BE IT RESOLVED, that the funds of the District be deposited in JP Morgan Chase or Flushing Bank
depositories.
BE IT FURTHER RESOLVED, that any idle funds, that is, funds which are not expected to be expended
immediately, may, at the discretion of the Superintendent of Schools or his/her designee, be deposited for
investment in any of the following banks:
A. JP Morgan Chase
B. Flushing Bank
32. APPOINTMENT OF CENTRAL TREASURER EXTRA CLASSROOM ACTIVITY FUND
BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools that Heather Tisman be
appointed Central Treasurer of the Extra Classroom Activity Funds for the school year 2015/16 at $6,557 for
that year; that RS Abrams & Company be appointed auditor for the Extra Classroom Activity Fund; that all
monies be deposited in Chase Bank; and
BE IT FURTHER RESOLVED, that the Central Treasurer be authorized to maintain a savings account in the
JP Morgan Chase Bank for the investment of surplus funds and that the interest earned on these funds be
divided among the General Organizations of the schools of the District on the following basis: Elementary
schools 15% each, Middle School 20% and High School 35%.
33. BUDGET TRANSFERS
That the Superintendent of Schools be authorized to make transfers in accord with Board Policy No. 6150.
July 7, 2015 Page 5 of 12
34. ESTABLISHMENT OF PETTY CASH FUND
As per Commissioner of Education, the following petty cash funds are established, not to exceed the amount
of $100 each and the personnel list shall serve as custodian of such funds:
1. District Office $100 Petty Cash I District Clerk
2. High School $100 Petty Cash II Ruth Maxwell
3. Middle School $100 Petty Cash III Meredith Oppenheim
4. Bretton Woods $100 Petty Cash IV Kathleen Lloyd
5. Forest Brook $100 Petty Cash V Marjorie Powers
6. Pines $100 Petty Cash VI Joanne Lyons
35. Appointing District Compliance Officers as follows: