Organizational – Managing a Team Synchronized Team Skating · ü Team fees and other team costs i.e. “Slush Fund” ü Discuss how the budget is created, and who is responsible

Organizational – Managing a Team Synchronized Team Skating

Skate Ontario Club Consultations 2016

1.  Qualifica*onsforaTeamManager2.  TeamManagerResponsibili*es3.  SuggestedTimeLineforasuccessfulseason4.  AgendaforFirstParentMee*ng5.  Top10ListofDO’sandDON’Ts

1.  GeneralOverseeingoftheTeam§  Primaryliaisonbetweenthecoachandparents§  Primarycontactfortheteam,internalandexternal;managementofall

incomingandoutgoingcommunica*on§  Provideaccess*meforskaters/parentstoexpressconcerns§  Workwithandsupportthecoachineffortstoachievethehighestteam

mo*va*onpossible§  Managersshouldremainwiththeskatersun*lparents/guardiansarrives,or

othersuitablearrangementshavebeenmade§  ProvidesupervisionandappropriatedisciplinetoallskaterswhileaUending

prac*ces,mee*ngs,compe**onsandwhentraveling§  Handleteamresponsibili*esatcompe**onswhichmayincludemusic

registra*on,ska*ngdraws,teamphotos,bedchecks,teammeals,etc

2.  FinancialResponsibili*es§  ProvideinputinseWngbudget§  Maintainfinancingandaccoun*ngfortheteam§  Collectfeesandpayments§  Completedepositsheetsfortreasurer§  Maintainaccurate“SlushFund”recordsfortheteam.

Theserecordsshouldbeavailablefortheparents/skaterstoviewatany*me.

3.Administra*veResponsibili*es§  Par*cipateastheteamrepwiththeSynchroCommiUeemee*ngs§  Provideinforma*ontoteammembersandparentsaboutonandoffice

schedules,mee*ngs,registra*ons,fundraising,compe**ons,travel,etc§  Provideteamwithteamrosterandphone/emaillist§  Maintainaccurateandcompleterecordsfortheteamincluding:

registra*onforms,medicalemergencywaivers,healthcardnumbers,birthcer*ficates,teamlist,etc.

§  PreparenewsleUersandcalendarsinconsulta*onwithcoaches.Informskaters/parentsofanychangespromptly.

4.EquipmentandSocialConvener§  Maintainandpurchaseteamsuppliesasrequired,includingfirstaidkit,sewingkitandskatetape

§  Maintain,cleanandrepairteamapparel§  Socialeventsplanincoopera*onwiththeteam/clubandcoach

§  Orderteampictures§  Collectallteamequipmentandprepareaninventoryatyear-end

Responsibili*esatCompe**ons5.Responsibili*esatCompe**ons•  Overseetheteam’sdailyscheduleduringtheeventasdiscussed

withCoach•  Bookreserva*onswithrestaurants,off-icespacesorconference

roomsasneeded.•  Handleteamresponsibili*esincludingthepickingupteampackets

fromtheregistra*ondesk.Thesewillincludeska*ngschedule/orderofskate,dressingroomassignments,andpossiblyteamphotoinforma*on

•  EnsuretheManager’sbagisstocked,anddresses,*ghtsandhairaccessoriesareclean,repairedandcompe**onready

•  TaketeamrecordsasrequiredincludingteamlistswithSkateCanadanumbers,proofofskater’sbirthdates,etc.

•  Pre-Compe**onChecklist–document

Responsibili*esatCompe**onsPre-Compe**onChecklist–documentincluded

PaperWork

BirthCer*ficates

Compe**onSchedule

HealthCards/MedicalForms

SkateCanadaRegistra*onNumbers

TeamList(HomeNumbers,etc.)

Equipment

Banners

BoomBox

Music(CD’s&PlannedProgramContentSheet

Costumres Dresses

HairSpray,GliUer

Headpieces

Kleenex

Make-Up

SewingKit

Responsibili*esatCompe**ons•  Coordinatetransporta*ontoandfromthecompe**on.Communicateandcoordinatewithparentsregardingdrop-offandpick-upofskatersforthecompe**onday

•  Organizelodgingforovernightcompe**ons•  Organize,withyour‘foodmom’,thefoodneededforcompe**onday(s).

•  Assistwithteampromo*onandskaterrecrui*ng•  Overseepublicrela*ons,publicityandmediarela*ons

SUGGESTEDCONTENTS:GeneralKleenexWetOnes–Portablewashcloths/an*sep*chandwashSanitarypads/tamponsGarbagebags–large&smallSafetypins–assortedsizesMaskingtapeSewingkit(forhair,dressesand*ghts)2-3needles,2-3pairofsmallscissorsSka*ngSuppliesCleartape–fortapingskatelacesSkateguards–2or3pairExtraskatelaces2towelstowipeskatebladesMul*-purposescrewdriver

SUGGESTEDCONTENTS(con*nued):HairStuffGeland/orhairsprayHairnets,bothdarkandlightExtrahairelas*csThreadandbluntendneedleforsewinginhairandscrunches/hairpiecesGliUersprinkles(ifused)

Make-UpKit Eyelinerforeachskater Lips*ckforeachskater Eyeshadowtoshare–eachskaterneedsownapplicator Blush Blushbrush–2large ExtraEyelashes(ifused)

*orwhateveryourteamsmake-upneedareFirstAidKit(shouldinclude)Band-Aids,steri-stripsCleanserforcuts(bac*ne)Gauzewrap(Kling,andtensor)Gauze2”x2”,3”x3”Polysporin,an*-sep*ccleanserMeds:includinggravol(15mgchewableand30or50mgtablets),Advil,Tylenol,throatlozenges

**expecttomodifyyourownteam’s*melinetomeetyourownclubneedsandsitua*ons**

SPRING/SUMMERMONTHSOrganizing–reviewthepreviousseasonandevaluatethesuccessesandopportuni*esforimprovement(budgetseWngshouldbeincluded)GoalseWng–setgoalstoaccomplishintheupcomingseasonandwhatisneededtoaccomplishthesegoalsTryouts/Workshops-holdingworkshopswillhelpyouestablishwhichlevelandnumberofteamsfortheupcomingseason

LATESUMMER/EARLYFALLTeamcommitments/plansforthecompe**veseasonsbegin§  Createcontracts–definingroles/responsibili*esforthecoaches,athletes,

parentsandteammanagers§  Paperworkfortheteam§  Orderteamclothing:prac*ceoujits,compe**ondresses,teamwarm-up

apparel,*ghts,etc.§  Listofcompe**onstheteamwillbeentering,bothnon-qualifyingand

qualifying

OCTOBER/NOVEMBER§  Compe**onregistra*on–watchdeadlines§  Maketravelplansfortheupcomingseason–transporta*on,hotel,

schedules§  Schedule§  Exhibi*ons,monitoringsessionwithjudges

DECEMBER/JANUARY§  Finalizethetravelplansforthequalifyingcompe**on

FEBRUARY§  IfyourteamqualifiesfortheNa*onalChampionships,preparebudget,hold

parentmee*ngs,morefundraisingevents,etc§  Ifyourteamdoesnotqualify,decideuponsendingtoafinalnon-qualifying

compe**on–lookalerthepaperwork,etc

MARCH§  Na*onalChampionships§  Ifyourteamdidnotqualify,considersendingacoachtoobservethe

compe**on§  Evaluateseasonandtakeafewweeksofftorelaxbeforemakingpreliminary

plansforthenextyear!

AGENDA:1.  Welcome–IntroducingCoachingTeam/ManagerTeamü  Responsibili*esofCoachesü  Responsibili*esofTeamManagers

2.GoaloftheTeam:Whatistheteamstrivingforthisyear?

3.Expecta*onsofTeamMembers:ü  AUendancepolicyforprac*ces–requiredtono*fycoachü  Importanceofkeepingska*ngskillsimproving,extraska*ngsessionsü  AlternateSkaters–howwilltheybehandledü  Behavior,effortandaWtudeü  Equipmentcareü  Prac*ceWearü  Evalua*onsü  Consequencesfornotmee*ngexpecta*ons

AGENDA(con*nued):4.Finances:ü  Teamfeesandotherteamcostsi.e.“SlushFund”ü  Discusshowthebudgetiscreated,andwhoisresponsibleformanagingitü  Fundraisingproceduresü  Consequencesformissingpayments/latepayments

5.  Compe**onandTravelPolicy:ü  ListofCompe**onsplanningtoenterü  Overviewexpecta*onsofskaters/familyateventsü  Travel/MedicalWaiversü  TravelPolicyü  FoodMom–Foodallergies

AGENDA(con*nued):

5.  Other?:ü  Procedureofcommunica*onwithcoach,discussingproblems,etcü  Badweatherpolicy–bothforprac*cesandcompe**onsü  Extraiceexpecta*ons-i.e.Duringtheholidaysü  Socialmediapolicyforteamü  Team“Snap”App

#10DO-Developmentafeasiblesynchropolicyforyourclub#9DONOTtrytodoitallyourself–delegate#8DO-trytoprovidetheopportunityforallinterestedskaterstopar*cipateinsynchronizedska*ngifpossible#7DONOTreinventthewheel–knowwheretogotoaskforhelp#6DO-Keepitaffordablewithfundraising

#5DONOTforgettoworktogetherwithyourclubexecu*ve

#4KeepitsimplewhenseWngupasynchroprograminyourclub

#3COMMUNICATE–withclub,parents,skaters

#2PROMOTElifelonginvolvementinthesport

#1HAVEFUN!

“FiJyyearsfromnowitwillnotmaSerwhatkindofcaryoudrove,whatkindofhouseyoulivedin,howmuchyouhadinyourbankaccount,orwhatyourclotheslookedlike.ButtheworldmaybealiSlebrighterbecauseyouwereimportantinthelifeofachild”(anonymous)

PhotocreditJimCoveart

•  SkateCanadaRulebook–Availableatinfo.skatecanada.ca•  TechnicalRequirementsPackage–Updatedanddistributed

yearlytoallsec*onsandavailableatinfo.skatecanada.ca•  SynchronizedSka*ngOfficials–Pleasecontactyoursec*on

forrecommenda*onsonqualifiedofficialsinyourarea•  Sec*onSynchronizedSka*ngCoordinators–Pleasecontact

yoursec*onforthemostup-to-datecontactinforma*on•  ISUCommunica*ons–www.isu.orgforruleclarifica*onsat

thejuniorandseniorlevels.

1USFigureSka*ng-Star*ngandManagingaSuccessfulSynchronizedSka*ngTeam2SkateCanada-TeamManagerGuideforSynchronizedSka*ng