Oregon Department of Education – Child Nutrition Programs USDA Civil Rights and Child Nutrition Programs.

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

USDA Civil Rights

and Child Nutrition

Programs

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

USDA Civil Rights

• Benefits of Child Nutrition Programs are made available to all eligible participants in a non-discriminatory manner

• All sponsors must implement Civil Rights requirements

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Discrimination is…

• Different treatment • Makes distinction of one person

or a group of persons from others• Either intentionally, by neglect or

by the actions or lack of actions • Based on the protected classes

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Protected Classes

• Race • Color • National Origin

• Age• Sex• Disability

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Recognizing a Civil Rights Complaint

A Complaint of unequal treatment may be submitted:

• Verbally• In Writing• Or it may be Observed

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Discrimination Occurs:

…when an individual or group of individuals are:

Delayed benefits or services

Denied benefits or services

Treated Differently than others to their disadvantage

Given Disparate Treatment

The 4 The 4

““D”sD”s

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Complaint Procedure Plan

Sponsors are required to Develop and Implement a written procedure to handle any discrimination complaint that may be received.

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

How Long Does Someone Have

To File a Complaint?

File a complaint within 180 days of the alleged discriminatory action.

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Where are Complaints sent?

Person making complaint may choose to:•Contact USDA directly or •Contact ODE CNP directly, or•Notify the sponsor of their complaint

Sponsors must forward all discrimination complaints received regarding Child Nutrition to ODE within 3 working days

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Civil Rights (CR) Complaint Procedure

1. CR Complaint Received by Sponsor

2. CR Complaint Documented In CR Complaint Log

3. Sponsor gives person making complaint a CR Complaint Form and/or Sponsor Completes CR Complaint Form with Complainant. Make any reasonable accommodation for any disability (e.g. not able to read or write)

If the CR Complaint Form is returned to Sponsor, Sponsor Forwards Complaint Form to ODE within 3 Working Days

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Civil Rights Complaint Log

Log must be dated and kept for 3 years + current year, even if no complaints have

been received

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

CR Complaint FormReadily available at all sites

Sponsor must make every attempt to help complainant. Reasonable accommodation for complainant with disability

If complainant returns CR Complaint Form to sponsor, it must be forwarded to ODE within 3 working days of receipt by sponsor

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Non-discrimination Statement - Short version

“This institution is an equal opportunity

provider”

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Nondiscrimination Statement – Long version

In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discrimination on the basis of race, color, national origin, sex, age, or disability.

To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call, toll free (866) 632-9992 (Voice). TDD users can contact USDA through local relay or the Federal Relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice users). USDA is an equal opportunity provider and employer.

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

The Non-discrimination Statement is Needed on Public Information Materials

Mentioning Child Nutrition Programs

•Enrollment Forms

• Menus

• Employee Handbooks

• Newsletters• Brochures

•Parent/Student Handbooks

• Print or Broadcast Advertisements

• Flyers

• Websites

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

“And Justice For All”

Poster must be placed in a prominent area where participants

and potential participants have

ready access

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Summary: Civil Rights“Must Do List”

Offer any Child Nutrition Program in a Non-Discriminatory Manner

Train staff annually on Civil Rights and complete the training form.

Develop & fully implement sponsor’s CR Complaint Procedure

Make available to all staff CR complaint forms, CR Log and CR complaint

procedure

Oregon Department of Education – Child Nutrition ProgramsOregon Department of Education – Child Nutrition Programs

Summary: Civil Rights“Must Do List”

Prominently display the And Justice for All poster

Include Non-discrimination statement must be on all printed materials

available to the public which mention USDA and/or Child Nutrition Program meals and snacksOffer meals to all participants

Oregon Department of Education – Child Nutrition Programs

Resources

ODE-CNP Website

Nutrition Civil Rights

Oregon Department of Education – Child Nutrition Programs

ODE CNP Contact Information

Oregon Department of EducationChild Nutrition Programs

255 Capitol St. NESalem, OR 97310

Phone: 503-947-5902Website:

http://www.ode.state.or.us/search/results/?id=62

Oregon Department of Education – Child Nutrition Programs

In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color,

national origin, sex, age, or disability.

To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call toll free (866) 632-9992 (Voice). Individuals who are hearing

impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an

equal opportunity provider and employer.