ORDINARY MEETING NO. 4 WEDNESDAY, 4 MAY 2016

ORDINARY MEETING NO. 4 WEDNESDAY, 4 MAY 2016

Councillors Chris Loft (Chairperson), James Hansen, Anne Maddern, Daniel Sanderson, Paul Truscott, Rolf Light, David Lewis, Darren Everard, Denis Chapman, Stuart Taylor, George Seymour. Councillors are advised that an ORDINARY MEETING will be held in the Fraser Coast Regional Council Chambers, Tavistock Street, Torquay, Hervey Bay on WEDNESDAY, 4 MAY 2016 at 10.00AM.

LISA DESMOND CHIEF EXECUTIVE OFFICER Fraser Coast Regional Council acknowledges the traditional owners of the land upon which we meet today.

BUSINESS ITEM NO. PAGE NO. ORD 1 OPENING PRAYER Pastor Graham Huth Hervey Bay Uniting Church ORD 2 APOLOGIES ORD 3 DISCLOSURE OF INTERESTS In accordance with the provisions of the Local Government Act 2009, Councillors

are required to declare a “Conflict of Interest” or “Material Personal Interest” that may exist on any item on the agenda of the Council or Committee Meeting.

ORD 4 MAYORAL MINUTES

ITEM NO. PAGE NO. ORD 5 CONFIRMATION OF MINUTES OF MEETINGS ORD 5.1 Ordinary Meeting No. 3 – 2 March 2016 4 ‐ 60 ORD 5.2 Post‐Election Meeting Minutes – 18 April 2016 61 ‐ 78 ORD 6 ADDRESSES/PRESENTATIONS ORD 6.1 Customer Service and Recognition Awards ORD 7 DEPUTATIONS ORD 8 PETITIONS ORD 8.1 Receipt of Petitions ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS ORD 9.1 Audit Committee Meeting Minutes – Meeting #33 – 15 October 2015 and Meeting #34 – 11 February 2016 79 ‐ 91 ORD 10 OFFICERS' REPORTS ORD 10.1 Open Resolutions Register 92 ‐ 95 ORD 10.2 Application for New Lease – Aldershot & District Community Association 96 ‐ 98 ORD 10.3 Application For New Lease – Nikenbah Progress Association 99 ‐ 101 ORD 10.4 Application for New Lease – Integrated Family and Youth Service (IFYS) 102 ‐ 104 ORD 10.5 Quarterly Report on Implementation of Corporate Plan 2014‐2018 &

Operational Plan 2015‐2016 105 – 196

ORD 10.6 CEO Performance Report 197 ‐233

ORD 10.7 Request to Negotiate Conditions of Development Permit MCU‐151013 – Material Change of Use – High Impact Industry and Environmentally Relevant Activity 47(1)(A) – Timber Milling And Wood Chipping – Kinghorn Road Granville Qld 4650 – Baywood Products Pty Ltd C/‐ Urban Planet Town

Planning Consultants 234 ‐ 302 ORD 10.8 Hervey Bay Esplanade Tourist Precinct Master Plan – Implementation

Schedule 2015/16 Capital Budget 303 ‐ 305

ORD 10.9 Confirmation of Grant Applications 306 ‐ 308 ORD 10.10 Beach Mobility Access Mat 309 ‐ 311

ITEM NO. PAGE NO. ORD 11 MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN ORD 11.1 Motion for which Due Notice has been Given ‐ Original Maryborough Site 312 ORD 11.2 Motion for which Due Notice has been Given ‐ Pialba Memorial Hall and Pialba Railway Station 313 ORD 12 QUESTIONS ON NOTICE Nil ORD 13 CONSIDERATION OF ITEMS PLACED ON THE AGENDA WITH THE CONSENT OF THE MAYOR ORD 14 GENERAL BUSINESS ORD 15 CONFIDENTIAL Council resolves that under the Local Government Regulation 2012 the

Meeting be closed to the public in accordance with Section 275(1)(h) – other business for which a public discussion would be likely

to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage

ORD 15.1 Fraser Coast Local Heritage Register – Entry of Dundathu Training Wall, Maryborough 316 ‐320 Section 275(1)(g) –any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act for the purpose of considering: ORD 15.2 Update on Legal Action before the Planning & Environment Court 321 ‐ 323 Section 275(1)(h) – other business for which a public discussion would be likely

to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage

ORD 15.3 Fraser Coast Opportunities Quarterly Performance Report 324 ‐ 388 ORD 15.4 Fraser Coast Opportunities Structure Review 389 ‐ 504

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ITEM NO: ORD 5.1

MINUTES OF THE ORDINARY MEETING NO. 3 HELD IN THE FRASER COAST REGIONAL COUNCIL CHAMBERS,

TAVISTOCK STREET, TORQUAY, HERVEY BAY ON WEDNESDAY, 2 MARCH 2016 COMMENCING AT 10.00 AM

PRESENT: Councillor Gerard O’Connell (Chairman) Councillor George Seymour Councillor James Hansen Councillor Phil Truscott Councillor Chris Loft Councillor Daniel Sanderson Councillor Rolf Light Councillor Trevor McDonald Councillor Darren Everard Councillor Robert Garland Councillor Stuart Taylor STAFF IN ATTENDANCE: Chief Executive Officer, Ms Lisa Desmond Director Community & Development Services, Mr Peter Smith Director Organisational Services, Ms Alexis Hill Director Infrastructure Services, Mr Davendra Naidu Principal Officer Corporate Communication, Mr Kevin Corcoran Executive Manager Development and Planning, Mr James Cockburn Senior Planner, Mr Paul Rice Senior Planner, Ms Emily Burke Principal Officer Planning Services, Ms Lauren Payler Meeting Secretary, Ms Marlene Dennis ORD 1 OPENING PRAYER Pastor Graham Huth Hervey Bay Uniting Church ORD 2 APOLOGIES Nil

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Minutes of the FCRC Ordinary Meeting No. 3 held on Wednesday, 2 March 2016 Page 2

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ORD 3 DISCLOSURE OF INTERESTS Councillor O’Connell declared a perceived conflict of interest in Item ORD 10.7 –

Application for Development Permit for Reconfiguring of a Lot located at Tooth Street & Hythe Street, Pialba with respect to his involvement in the marketing of this development and would retire from the Chamber during discussion of this matter; and Item ORD 10.9 – Community Grants Scheme ‐ with respect to being the Patron of the Fraser Coast Show Society and the Hervey Bay Surf Lifesaving Club and a number of other clubs but would remain in the Chamber during discussion of this item.

Councillor Seymour declared a perceived conflict of interest in Item ORD 10.9 ‐

Community Grants Scheme ‐ with respect to him being a member of the Hervey Bay Historical Village Museum Inc. and the Burrum Discrict Garden Club but would remain in the Chamber during discussion of this item.

Councillor Garland declared a perceived conflict of interest in Item ORD 10.9 ‐

Community Grants Scheme ‐ with respect to him being a member of the Hervey Bay Sailing Club but would remain in the Chamber during discussion of this item.

Councillor Everard declared a perceived conflict of interest in Item ORD 10.9 ‐

Community Grants Scheme ‐ with respect to him being a member of the Hervey Bay Sailing Club but would remain in the Chamber during discussion of this item.

ORD 4 MAYORAL MINUTES Nil

ORD 5 CONFIRMATION OF MINUTES OF MEETINGS ORD 5.1 Ordinary Meeting No. 2 – 10 February 2016 Councillor Truscott advised that there was an error in the calling of the Division in Item

ORD 10.5 ‐ Application for Development Permit – Material Change of Use Timber Milling and Wood Chipping at Granville as Councillor Garland’s name was recorded twice rather than Councillor Everard’s in having voted for the motion.

It was also noted that Mr Wayne Sweeney, Director Infrastructure Services was listed as

a member of staff in attendance at the meeting however he did not attend the meeting. RESOLUTION (Garland/Everard) That the Minutes of Ordinary Meeting No. 1 held on 20 January 2016, as amended, be

confirmed. Carried Unanimously

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ORD 6 ADDRESSES/PRESENTATIONS Councillor O’Connell welcomed and congratulated Heidi Jolly, Melissa Dower and Kieren

Stoneley, members of the Sports Plus Expo Team and presented them with the Service Excellence Award (Office/Field).

ORD 7 DEPUTATIONS Nil

ORD 8 PETITIONS ORD 8.1 Receipt of Petitions Nil

ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS ORD 9.1 Cultural and Performing Arts Portfolio Report RESOLUTION (Truscott/Garland) That the Cultural and Performing Arts Portfolio report be tabled. Carried Unanimously

ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS ORD 9.2 Regional Infrastructure Portfolio Report RESOLUTION (McDonald/Hansen) That the Regional Infrastructure Portfolio report be tabled. Carried Unanimously

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ORD 10 OFFICERS’ REPORTS ORD 10.1 Open Resolutions Register RESOLUTION (Everard/Taylor) That the Open Resolutions Register – February 2016 report be received and noted. Carried Unanimously

ORD 10 OFFICERS’ REPORTS ORD 10.2 Application for New Lease – Hervey Bay and District Senior Citizens Club Inc. RESOLUTION (Light/Taylor)

That Council resolves that: a) an exemption from calling for tenders for the lease of the property described as

part of Lot 2 on RP35214, and from obtaining a market valuation to determine the lease fee, is approved in accordance with Chapter 6, Sections 236 (1) (b) (ii), (2) and (4) of the Local Government Regulation 2012, and

b) the Chief Executive Officer be delegated authority to negotiate and execute a

lease with the Hervey Bay and District Senior Citizens Club Inc over Lot 99 on MCH4220 situated on Totness Street, Torquay for a period of ten (10) years.

Carried Unanimously

ORD 10 OFFICERS’ REPORTS ORD 10.3 Application for New Lease – Hervey Bay Dog Obedience & Agility Club Inc. RESOLUTION (Everard/Garland)

That Council resolves that: a) an exemption from calling for tenders for the lease of the property described as

part of Lot 67 RP159636, and from obtaining a market valuation to determine the lease fee, is approved in accordance with Chapter 6, Sections 236 (1) (b) (ii), (2) and (4) of the Local Government Regulation 2012, and

b) the Chief Executive Officer be delegated authority to surrender the existing

lease with the Hervey Bay Dog Obedience & Agility Club Inc over part of Lot 67 RP159636, and

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c) the Chief Executive Officer be delegated authority to negotiate and execute a

new lease with the Hervey Bay Dog Obedience & Agility Club Inc over part of Lot 67 RP159636 situated at Boundary Road, Hervey Bay, for a period of ten years.

Carried Unanimously

During discussion of Item ORD 10.4 Councillor Sanderson queried who was the owner

of the property located at 311 Mungar Road. Senior Planner, Mr Paul Rice confirmed that Fraser Coast Training Employment Support Service was the owner of the land. Councillor Sanderson then declared a perceived conflict of interest in Item ORD 10.4 ‐ Application for Development Permit – Material Change Of Use –Telecommunications Facility – 31 Mungar Road, Oakhurst advising that he was a Board Member of Fraser Coast Training Employment Support Service and retired from the meeting prior to the decision being made on this application.

Councillor Sanderson had not declared a perceived conflict of interest earlier under

Item ORD 10.3 – Disclosure of Interests. ORD 10 OFFICERS’ REPORTS ORD 10.4 Application for Development Permit – Material Change Of Use –Telecommunications

Facility – 31 Mungar Road, Oakhurst Qld 4650 – NBN Co C/‐ Aurecon Australia RESOLUTION (Taylor/Loft)

The recommendation for Development Application MCU‐151054 is as follows:

Description of Proposal:

Material Change of Use – Telecommunications Facility

Decision:

Approved subject to conditions

Details of Approval:

The following approvals are given:

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Sustainable Planning Regulation 2009, schedule 3 reference

Development Permit Preliminary Approval

Making a material change of use assessable under the planning scheme, a temporary local planning instrument, a master plan or a preliminary approval to which section 242 applies

Approved Plans:

The approved plans and/or documents for this development approval are listed in the following table:

Plan/Document number Plan/Document name Date

4MBO‐51‐13‐OAKH‐T1 Revision 03

Cover sheet, prepared by Aurecon Australia Pty Ltd

21 October 2015

4MBO‐51‐13‐OAKH‐C1 Revision 02

Site Specific Notes, prepared by Aurecon Australia Pty Ltd

21 October 2015


Overall Site Plan, prepared by Aurecon Australia Pty Ltd

21 October 2015


Site Setout Plan, prepared by Aurecon Australia Pty Ltd

21 October 2015


Site Elevations and Details, prepared by Aurecon Australia Pty Ltd

21 October 2015

Conditions imposed by the assessment manager: GENERAL 1. Undertake the Development in accordance with Council’s Planning Scheme,

Planning Scheme Policies and Local Laws. 2. Undertake the development in accordance with the requirements of Air Services

Australia and the Civil Aviation Safety Authority, as well as any other relevant governing body.

ACCESS 3. Upgrade the existing vehicular access to the site in accordance with Planning

Scheme Policy Schedule 6.3 (Planning Scheme Policy for Development Works) and Standard Drawing FC‐230‐03. For the purpose of this condition the term ‘access’ is

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defined as a practicable means of entry of persons and vehicles on to the site

from a constructed road that abuts the allotment. STORMWATER 4. Any stormwater works associated with the development must not cause:

(i) adverse effects external to the subject site arising from any increase in velocity, volume and/or redirection of flow; or

(ii) an increase in the duration of inundation outside the site where such increased inundation could cause loss or damage.

INFRASTRUCTURE AND SERVICES 5. All damage to council infrastructure (including pavement damage) as a result of

the development works is to be rectified to the satisfaction of Council prior to the issuing of the certificate of practical completion or approval of the plan of survey.

VISUAL AMENITY 6. Treat the facility with natural or visually recessive colours and/or building

materials in order to minimise the visual impact of the development. Details of the proposed finish treatment of the tower must be submitted to and approved by Council prior to issuance of a Building Permit.

ENVIRONMENTAL HEALTH 7. Confine on site all dust and other emissions, such as ash, fumes, light, odour or

smoke from the building site and take all reasonable steps to prevent a release to neighbouring properties.

8. Take all reasonable and practical measures to prevent pollutants from cutting,

cleaning activities and waste concrete from entering gutters, drains and waterways.

LANDSCAPE SCREENING 9. Submit a Landscaping Plan to the Assessment Manager for approval

demonstrating the provision of a minimum ten (10) metre wide landscape buffer to the north, south and western boundaries of the lease area to effectively screen views toward the tower. Species are to be native species local to the Fraser Coast selected from SC6.3 planning scheme policy for development works and reach a minimum height of twenty (20) metres at maturity. Once endorsed, this will form part of the approved plans of development.

10. Undertake landscaping works in accordance with the endorsed Landscape Plan

within twenty (20) business days of completing construction of the Telecommunications Facility and maintain in perpetuity to the satisfaction of Council.

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ADMINISTRATION 11. Meet the costs of all development works including any necessary alteration or

relocation of services, public utility mains or installations. The Developer is responsible to accurately locate all existing services before any development works commence.

12. Lodge a bond in the amount of $10,000.00 in accordance with SC6.3 planning

scheme policy for development works (General Performance Bond), prior to the commencement of any building or operational work associated with the development.

This bond (less any deductions for purposes defined in the Planning Scheme

Policies) will be refunded when:

(i) Works to revert to Council have been accepted ‘On Maintenance’, and

(ii) All Building and Operational Works on the site have been completed and a Final Certificate (if applicable) issued by Council.

13. Obtain approval from all Property Owners prior to entering any private property

to undertake development works. Submit written confirmation of the Property Owner’s approval for the works within their property to Council prior to the commencement of Building Works or Operational Works, whichever event occurs first.

Carried Unanimously Councillor Sanderson returned to the meeting

ORD 10 OFFICERS’ REPORTS ORD 10.5 Application for Development Permit – Material Change Of Use – Telecommunications

Facility – 44 Shiplick Street, Aldershot Qld 4650 – NBN Co C/‐ Aurecon Australia RESOLUTION (Light/Taylor)




Decision:


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Details of Approval: The following approvals are given:




Approved Plans: The approved plans and/or documents for this development approval are listed in the following table:


4MBO‐51‐1‐ALDE‐T1 Revision 01


6 October 2015

4MBO‐51‐1‐ALDE‐C1 Revision 01


6 October 2015



6 October 2015



6 October 2015



6 October 2015

Conditions imposed by the assessment manager:

GENERAL

1. Undertake the Development in accordance with Council’s Planning Scheme,

Planning Scheme Policies and Local Laws. 2. Undertake the development in accordance with the requirements of Air Services

Australia and the Civil Aviation Safety Authority, as well as any other relevant governing body.

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ACCESS

3. The proposed site access is to be returned to its pre‐developed state prior to the

completion of works.

STORMWATER

4. Any stormwater works associated with the development must not cause:



INFRASTRUCTURE AND SERVICES

5. All damage to council infrastructure (including pavement damage) as a result of


VISUAL AMENITY

6. Treat the facility with natural or visually recessive colours and/or building


ENVIRONMENTAL HEALTH

7. Confine on site all dust and other emissions, such as ash, fumes, light, odour or




ADMINISTRATION

9. Meet the costs of all development works including any necessary alteration or




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This bond (less any deductions for purposes defined in the Planning Scheme Policies) will be refunded when:





Carried Unanimously

ORD 10 OFFICERS’ REPORTS ORD 10.6 Application for Development Permit – Material Change of Use – Telecommunications

Facility – Granville Road Maaroom Qld 4650 – NBN C/‐ Aurecon Australia RESOLUTION (Taylor/Everard)




Decision:


Details of Approval: The following approvals are given:

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Development Permit

Preliminary Approval


Approved Plans:

The approved plans and/or documents for this development approval are listed in the following table:


4MBO‐51‐05‐MAAR‐T1 Revision 04


20 March 2015

4MBO‐51‐05‐MAAR‐C1 Revision 04


20 March 2015



20 March 2015



20 March 2015



20 March 2015

Conditions imposed by the assessment manager:

GENERAL

1. Undertake the Development in accordance with Council’s Planning Scheme,

Planning Scheme Policies and Local Laws.

2. Undertake the development in accordance with the requirements of Air Services Australia and the Civil Aviation Safety Authority, as well as any other relevant governing body.

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ACCESS 3. Upgrade the existing vehicular access to the site in accordance with Planning

Scheme Policy Schedule 6.3 (Planning Scheme Policy for Development Works) and Standard Drawing FC‐230‐03. For the purpose of this condition the term ‘access’ is defined as a practicable means of entry of persons and vehicles on to the site from a constructed road that abuts the allotment.

STORMWATER

4. Any stormwater works associated with the development must not cause:



INFRASTRUCTURE AND SERVICES

5. All damage to council infrastructure (including pavement damage) as a result of


VISUAL AMENITY 6. Treat the facility with natural or visually recessive colours and/or building


ENVIRONMENTAL HEALTH

7. Confine on site all dust and other emissions, such as ash, fumes, light, odour or




ADMINISTRATION

9. Meet the costs of all development works including any necessary alteration or




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This bond (less any deductions for purposes defined in the Planning Scheme Policies) will be refunded when:





Carried Unanimously

Councillor O’Connell declared a perceived conflict of interest in Item ORD 10.7 ‐

Applications for Development Permit for Reconfiguring a Lot ‐ with respect to his involvement in the marketing of this development and retired from the meeting during discussion of this item.

Councillor Garland, Deputy Mayor took over as Chair. ORD 10 OFFICERS’ REPORTS ORD 10.7 Applications for Development Permit for Reconfiguring A Lot – Subdivision of One Lot

into 34 Residential Lots, Balance Lot, Detention Basin and New Road (ROL – 153065) and Subdivision of One Lot into 75 Residential Lots and New Road (ROL – 153064) – Tooth Street & Hythe Street, Pialba – Qland Pty Ltd

RESOLUTION (McDonald/Taylor)

An approval is recommended, subject to reasonable and relevant conditions, as detailed below. DESCRIPTION OF PROPOSAL

ROL‐153065 ‐ Reconfiguring a Lot ‐ Subdivision of one lot into 34 Residential Lots, Balance Lot, Detention Basin and New Road; and

ROL‐153064 ‐ Reconfiguring a Lot ‐ Subdivision of one lot into 75 residential lots and new road

DECISION

Approved, subject to conditions

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DETAILS OF APPROVAL

The following approvals are given:



Reconfiguring a lot Part 1, table 3, item 1

APPROVED PLANS

The approved plans and/or documents for this development approval are listed in the following table: For ROL‐153065:


BRAF3303.007‐001 Rev C Proposed Reconfiguration of Lot 900 on SP 214042 – Stage 7, prepared by Landpartners

10/02/2016

Project 84272.00 Revision 2 “Report on Salinity Investigation, Proposed Subdivision, Tooth Street, Pialba”, prepared by Douglas Partners

January 2016

For ROL‐153064:


BRAF3303.008‐001 Rev C Proposed Reconfiguration of Lot 900 on SP 214042 – Stage 8, prepared by Landpartners

10/02/2016

Project 84272.00 Revision 2 “Report on Salinity Investigation, Proposed Subdivision, Tooth Street, Pialba”, prepared by Douglas Partners

January 2016

ROL‐153065: CONDITIONS IMPOSED BY THE ASSESSMENT MANAGER

1. This approval is subject to the following conditions, which must be met prior to

the commencement of the use, or at such other time as may be specified in any particular condition. These conditions must be implemented at no cost to Council or Wide Bay Water Corporation (WBWC) unless specified in any particular condition.

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2. Lodge a request to Council for a Compliance Certificate for the subdivision plan as

per Schedule 19 of the Sustainable Planning Regulation 2009, including a Subdivision Plan Compliance Report and necessary supporting documentation demonstrating that the conditions of this approval have been satisfied.

3. Meet the costs of all development works including any necessary alteration,

relocation of services, public utility mains or installations as costs of the development including accurately locating all existing services before any development works commence.

4. All works must be in accordance with the Planning Scheme, the Planning Scheme

Policies, Local Laws and all related Development Approvals. Administrative

5. Carry out the development in accordance with the Planning Scheme, Planning

Scheme Policy SC6.3 (Development Works) and Local Laws.

6. Meet the costs of all works associated with this development including any necessary alteration or relocation of services, provision of upgrading of roadworks to accommodate all vehicular access works together with all public utility mains and/or installations.

7. Submit an Operational Works application to Council detailing all civil engineering

site works, earthworks, roadworks, sewer and water main construction, and stormwater management and drainage works within and external to the site and any other works as required by conditions of this approval. The design of these works must be approved by Council before any works commence on the site. All such works are to be completed to Council’s satisfaction prior to the commencement of the approved use. All final designs must be designed, supervised and certified by a Registered Professional Engineer of Queensland (RPEQ).

8. Ensure all works associated with this development have been accepted by Council

as being ‘on maintenance’ or ‘practically complete’ prior to the issue of a Compliance Certificate for the subdivision plan unless approved otherwise by Assessment Manager.

9. Pay any outstanding rates and charges due to Council prior to the issue of a

Compliance Certificate for the subdivision plan.

10. Submit to Council prior to the issue of a Compliance Certificate for the subdivision plan, a plan identifying the locations of all buildings, services, structures, water bodies/dams, effluent disposal areas and other improvements on the land in relation to the proposed new and existing boundaries and the distances there from. The plan must contain the following certification duly completed by the surveyor:‐

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"I............................. being a cadastral surveyor hereby certify as follows:‐

a. The information contained in this plan is accurate at the time of survey and

may be relied on by Council. b. The distances from the proposed new boundaries of all buildings and

structures shown hereon generally conform to the boundary clearance requirements for side and rear boundaries as specified the Building Act 1975 and Council’s Planning Scheme.

c. All services to the existing dwelling from the reticulation mains are contained

wholly within the subject lot.

.............................. (Signature)"

11. Submit a Subdivision Plan Compliance Report and supporting documentation to Council demonstrating compliance with each condition of this approval prior to the issue of a Compliance Certificate for the subdivision plan to create separate titles. The Subdivision Plan Compliance Report must accompany the application for a Compliance Certificate.

12. Provide a copy of the ‘Report on Salinity Management‐ Douglas Partners’ with the

contract for sale for any lot identified in the report as likely to be affected.

Construction Management

13. Carry out the development complying with the recommendations of the Salinity Management plan contained in ‘Report on Salinity Investigation, Douglas Partners, January 2016, Project 84272.00, Rev 2’.

14. Submit to Council prior to the acceptance of works ‘on maintenance’, a

geotechnical engineering report prepared by a suitably qualified and experienced geotechnical engineer or suitably qualified Registered Professional Engineer of Queensland, certifying the recommendations of the Salinity Management Plan have been implemented.

15. Submit to Council as part of an Operational Works application, a Construction

Environmental Management Plan (CEMP) including Vegetation and Fauna Management Plan. This Plan must be prepared in accordance with Planning Scheme Policy for Development Works SC6.3.

Earthworks

16. Submit to Council as part of the first Operational Works application, a bulk

earthworks plan of the development showing the finished surface levels for the entire development. The earthworks plan must demonstrate the following:

a. drainage discharge arrangements; b. flood immunity provisions; c. site fill extents; d. total earthworks balance including the volume of cut to fill within the site; e. the import and export of material balance;

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f. details of the source of external fill imported to the site and the proposed

transport route.

Covenant

17. A geotechnical covenant must be prepared for and registered against the title of each Lot identified on the plan titled, “Identified Extent of Aggressive Soils – Proposed Subdivision – Tooth Street, Pialba” in the “Report on Salinity Investigation”, prepared by Douglas Partners for Project 84272.00 dated January 2006 and received to Council on 3 February 2016 pursuant to Section 97A of the Land Title Act 1994.

The covenant document and a survey plan must be lodged with Council for endorsement prior to lodgement with the relevant titles authority for registration of the titles for Stage 7 of the development. The covenant document must include Fraser Coast Regional Council as Covenantee and include the following words:

“In order to manage the moderate aggressivity to concrete, the presence of extremely saline materials and the highly sodic soils naturally occurring features of the local landscape and are not considered significant impediments to the proposed development provided appropriate remediation or management techniques are adopted all buildings and infrastructure must be designed in accordance with the recommendations contained at Section 7.3 of the “Report on Salinity Investigation” prepared for the development by Douglas Partner, Project 84272.00 January 2016 Revisions 2”.

Dust Management

18. Submit to Council as part of an Operational Works application, a Dust

Management Plan. The Dust Management Plan must include the following details: a. plans showing the areas within the site requiring dust suppression treatment; b. methods proposed for dust suppression treatment; and, c. proposed frequency for dust suppression treatment.

19. Carry out the development in accordance with the approved Dust Management Plan.

Stormwater Management

20. Design and construct internal and external stormwater drainage infrastructure to

service the development. Ensure that all stormwater runoff from the site is treated within the site boundaries prior to release at the legal point of discharge. The design of the stormwater system must incorporate Water Sensitive Urban Design (WSUD) techniques in accordance with Council’s Water Sensitive Urban Design Guidelines, October 2011.

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21. Design the stormwater drainage such that no restriction to existing or developed

stormwater flow from upstream properties or ponding of stormwater within upstream properties occurs as a result of the development, as set out in Planning Scheme Policy SC6.3 (Development Works).

22. Construct all stormwater management structures, including underground pipes,

open drains and detention basins in accordance with a design approved by Council. The design must be generally in accordance with the ‘Preliminary Stormwater Management Report – Stages 4, 7 and 8, August 2015, Engineers Plus Pty Ltd, Job No 15075’ and comply with Council’s policies and the Queensland Urban Drainage Manual as adopted by Council.

23. Submit to Council as part of an Operational Works application, an operational

management and maintenance report (as a separate section of the stormwater management strategy/plan to provide an outline of the proposed long term operational management and maintenance requirements of the stormwater system and biotreatment system on the site. As a guide the report should cover all aspects of on‐site facilities associated with the management of stormwater quantity and quality, including:

a. plans showing the location of the individual components of the system such as

rainwater tanks, on‐site detention tanks, grassed swales and infiltration areas, gross pollutant traps, oil and grit separators, and/or outlet structures discharging into downstream water bodies;

b. manufacturer’s data and product information sheets for proprietary products, where relevant;

c. locations of water quality inspection and monitoring points; d. a summary of the design water quality target acceptance criteria; e. mechanism for logging of records for verification of compliance with the

water quality objective conditions on a needs basis; f. a schedule of timetables for the proposed regular inspection and monitoring

of the devices (Council recommends a visual inspection at least 3 times from October to March and 2 times from April to September with a maximum of 3 months between successive inspections. Inspection should be made not less than 24 hours and not more than 72 hours after cessation of rainfall if the total rainfall on any day exceeds 30mm);

g. name and contact details of the relevant person responsible for the monitoring and keeping of records; and

h. proposed action if the inspections reveal evidence of high acidity / salinity levels of the discharge flows.

24. Dedicate at no cost to Council, proposed Lot 900 drainage detention basin and

bio retention basin, as Public Use Land Drainage Reserve.

25. Provide a Level 3 (QUDM) inter‐allotment drainage system to drain each lot to the legal point of discharge. The system must be protected by easement in accordance with the Planning Scheme Policy for Development Works SC6.3.

26. Ensure that all stormwater runoff from the site is treated within the site boundaries prior to release at the legal point of discharge.

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ACCESS AND ROADWORKS

27. Submit to Council as part of an Operational Works application, design details of

all proposed new roads and roadworks to be undertaken in accordance with the Planning Scheme Policy for Development Works SC6.3, including:

a. Construct Oceanblue Boulevard to a Minor Collector standard of road, reserve widths as shown on the approved plans;

b. Construct remaining new roads to Access Street standard of road in 15m reserves;

c. Provision of a physical barrier to prevent direct vehicle access from the service road to Tooth Street. The barrier is to be approved by Council and include suitable landscape screening.

28. Dedicate as new road and at no cost to Council, six (6) metre, three (3) chord

truncations at the intersections of all existing and proposed streets.

29. Submit an Operational works application for approval and undertake the following external roadworks in accordance with the Planning Scheme for Development Works SC6.3;

a. Design and construct Hythe Street to a Minor Collector standard for the

full frontage of the development from proposed Lot 160 to the Tooth Street intersection with Hythe Street;

b. Design and reconstruct the intersection of Hythe Street and Tooth Street in accordance with the Council Road Hierarchy; and

c. Design and construct Tooth Street to a Controlled Distributor standard for

the full frontage of the development from Hythe Street to the existing construction near Halcro Street.

30. Provide turnaround facilities for refuse vehicles at the end of the new road in

accordance with Planning Scheme Policy SC6.3 (Development works) or as otherwise advised by The Assessment Manager.

Pedestrian and Cyclist Access

31. Submit an Operational works application for approval and construct the following

footpaths and bikeways works in accordance with Council’s Walk and Cycle Strategy:

a. a 2.5m wide concrete shared pathway within Oceanblue Boulevard extending from the end of the existing path to the Hythe Street intersection;

b. a 2.5m wide concrete shared pathway along Hythe Street from Oceanblue Boulevard intersection to Tooth Street; and

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c. a 1.3m wide footpath along the Hythe Street frontage of the

development and a 1.5m wide footpath connection to the existing footpath fronting 13‐19 Hythe Street, Pialba.

Landscape Works

32. Submit to Council as part of the Operational Works application details of

proposed landscape works that includes; a. Physical barriers along the Tooth and Hythe Street frontages of the

detention basin to prevent direct vehicle access to the drainage reserve from these roads;

b. Treatments within the internal road fronting the detention basin to prevent direct vehicle access to the drainage reserve from these roads

c. The proposed location of all street trees to be planted in the development site;

d. A schedule of all proposed trees, including the location and size at maturity of all plants, and the botanical names of such plants;

e. low maintenance plantings that incorporate at least 70% local endemic species in accordance with the Fraser Coast Planting Guide which forms part of SC6.3 Planning scheme policy for development works;

f. A schedule of all salt tolerant plants to be provided within the area designated in the Report on Salinity Investigation prepared by Douglas Partners dated January 2016, Project 84272.00, Rev 2’.

g. Suitable shade trees to be located along all pedestrian paths, where permitted;

The Landscape and Street Tree Plan shall be submitted to and approved by Council, and when approved, such plan shall form part of the endorsed plan under this permit.

ENVIRONMENTAL

Vegetation and Fauna Management

33. Undertake clearing works on the site under the supervision of a fauna

management spotter catcher registered with the Queensland Parks and Wildlife Service. The fauna management specialist must undertake the following:

(i) ensure the protection of all native wildlife during clearing activities; (ii) ensure that all trees and tree hollows are inspected immediately prior to

clearing and fauna removed and relocated where present; (iii) cessation of clearing works where koalas or nesting birds are found to be

present; and (iv) report to Council’s Environmental Planner within two (2) months of

completion of clearing on the results of the fauna spotter catcher program on site and include photographs and accurate identification of species that have been removed and to where they have been relocated.

34. Chip, mulch or dispose of cleared vegetation at a Council approved green waste

disposal facility or salvage timber/mulch for reuse. No burning of cleared material is permitted. Any alternative methods of vegetation disposal must be approved

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by Council prior to the commencement of the works. Where possible salvage any hollows and relocate them into the vegetated/remnant areas on site.

INFRASTRUCTURE

Water Supply

35. Construct a reticulated water supply system to serve each lot in the development

and all external water supply works in accordance with the approved engineering and design plans and to the standards contained in the Council’s guidelines, the Water Supply Code of Australia, WSA 03‐2011 published by the Water Services Association of Australia and the Planning Scheme.

Sewer Reticulation

36. Construct a reticulated sewerage system to serve each lot in the development

and all external sewerage works in accordance with the approved engineering and design plans and to the standards contained in the Council’s guidelines, the Sewerage Code of Australia, WSA 02‐2002 published by the Water Services Association of Australia and Planning Scheme Policy SC6.3 (Development works).

37. Connection to the sewer must be undertaken by Wide Bay Water at the

developer’s cost.

38. Ensure sewer mains are located within the front building setback or contained within a three (3) metre wide easement on any lot less than 600m2.

Telecommunications

39. Enter into an agreement with a licensed telecommunication provider to ensure

that a telecommunication connection will be available to each proposed allotment under standard tariff conditions and without further capital contributions. These services are to be positioned wholly within the allotment which they are to serve. Provide a Telecommunications Infrastructure Provisioning letter as evidence of such an agreement to Council prior to issuance of a Compliance Certificate for the subdivision plan.

Electricity

40. Submit to Council as part of an Operational Works application an Electricity

Reticulation Plan for underground electricity including provision for street lights to serve each lot in the subdivision and the whole of the development. The electricity reticulation must be designed and constructed to comply with all requirements of the approved supplier.

41. Enter into an agreement with an approved electricity provider, prior to issue of a

Compliance Certificate for the subdivision plan, to ensure that electricity will be available to each allotment under standard tariff conditions and without further capital contributions. Provide a Certificate of Supply from the electricity provider

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as evidence of such an agreement, along with any associated bonding arrangements, to Council prior to issue of a Compliance Certificate for the subdivision plan.

Street Lighting

42. Submit to Council as part of an Operational Works application, a Street Lighting

Plan.

43. Cover the cost of installing street lighting based on Tariff 2 to service the land; and prior to the issue of a Compliance Certificate for the subdivision plan, provide written evidence that a Street Lighting Plan for the subdivision has been designed in accordance with the approved electricity supplier’s requirements, Australian Standard AS1158 and the Planning Scheme; and,

either:

a. a capital contribution to meet the full cost of the installation of street

lighting has been paid to the approved electricity supplier; or b. arrangements satisfactory to the approved electricity supplier have been

made for the installation of street lighting; and c. the street lighting will be installed and operated in conjunction with the

power reticulation of the subdivision.

Street Names and Signage

44. Submit to Council as part of an Operational Works application, details of proposed new street names for the new road/s to be opened. Provide a list of three (3) proposed street names and the corresponding name meaning. If a theme is considered appropriate, an explanation of the theme must be submitted at the same time. Council reserves the right to accept any or none of the proposed names.

45. Install street name signs on all roads being constructed. Street name signs must

be in accordance with Council’s standard drawing FC‐260‐01.

46. Where provided, install any estate entry signage and other estate/directional signage throughout the development utilising vandal and graffiti‐proof materials and finishes to the approval of the Executive Manager Development and Planning. The graffiti‐proofing must be maintained by the developer until the development is accepted ‘off maintenance’ by Council. During the maintenance period any graffiti on the subject wall/fence must be removed by the developer within 48 hours.

Road setbacks 47. Any dwelling house on proposed lots 144‐156, 167‐172, 205‐208 and 236 are to

be setback at minimum 4.5m from the nominated road frontage and at least 3m from any other road front. Lots with building setbacks between 4.5 and 6m to the nominated road frontage are to:

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a. Not have any form of fencing or structures located forward of the dwelling; and;

b. Provide for vehicle access to the rear of the lot.

Note: This condition should be clearly identified within any non statutory covenant placed on the lots by the developer.

ROL‐153064: CONDITIONS IMPOSED BY THE ASSESSMENT MANAGER

1. This approval is subject to the following conditions, which must be met prior to

the commencement of the use, or at such other time as may be specified in any particular condition. These conditions must be implemented at no cost to Council or Wide Bay Water Corporation (WBWC) unless specified in any particular condition.

2. Lodge a request to Council for a Compliance Certificate for the subdivision plan as per Schedule 19 of the Sustainable Planning Regulation 2009, including a Subdivision Plan Compliance Report and necessary supporting documentation demonstrating that the conditions of this approval have been satisfied.

3. Meet the costs of all development works including any necessary alteration,

relocation of services, public utility mains or installations as costs of the development including accurately locating all existing services before any development works commence.

4. All works must be in accordance with the Planning Scheme, the Planning Scheme

Policies, Local Laws and all related Development Approvals. Administrative

5. Carry out the development in accordance with the Planning Scheme, Planning

Scheme Policy SC6.3 (Development Works) and Local Laws.

6. Meet the costs of all works associated with this development including any necessary alteration or relocation of services, provision of upgrading of roadworks to accommodate all vehicular access works together with all public utility mains and/or installations.

7. Submit an Operational Works application to Council detailing all civil engineering

site works, earthworks, roadworks, sewer and water main construction, and stormwater management and drainage works within and external to the site and any other works as required by conditions of this approval. The design of these works must be approved by Council before any works commence on the site. All such works are to be completed to Council’s satisfaction prior to the commencement of the approved use. All final designs must be designed, supervised and certified by a Registered Professional Engineer of Queensland (RPEQ).

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8. Ensure all works associated with this development have been accepted by Council

as being ‘on maintenance’ or ‘practically complete’ prior to the issue of a Compliance Certificate for the subdivision plan unless approved otherwise by Assessment Manager.

9. Pay any outstanding rates and charges due to Council prior to the issue of a

Compliance Certificate for the subdivision plan.

10. Submit to Council prior to the issue of a Compliance Certificate for the subdivision plan, a plan identifying the locations of all buildings, services, structures, water bodies/dams, effluent disposal areas and other improvements on the land in relation to the proposed new and existing boundaries and the distances there from. The plan must contain the following certification duly completed by the surveyor:‐

"I............................. being a cadastral surveyor hereby certify as follows:‐

a. The information contained in this plan is accurate at the time of survey

and may be relied on by Council. b. The distances from the proposed new boundaries of all buildings and

structures shown hereon generally conform to the boundary clearance requirements for side and rear boundaries as specified the Building Act 1975 and Council’s Planning Scheme.

c. All services to the existing dwelling from the reticulation mains are contained wholly within the subject lot.

.............................. (Signature)"

11. Submit a Subdivision Plan Compliance Report and supporting documentation to Council demonstrating compliance with each condition of this approval prior to the issue of a Compliance Certificate for the subdivision plan to create separate titles. The Subdivision Plan Compliance Report must accompany the application for a Compliance Certificate.

12. Provide a copy of the ‘Report on Salinity Management‐ Douglas Partners’ with the

contract for sale for any lot identified in the report as likely to be affected.

Construction Management

13. Carry out the development complying with the recommendations of the Salinity Management plan contained in ‘Report on Salinity Investigation, Douglas Partners, January 2016, Project 84272.00, Rev. 2’.

14. Submit to Council prior to the acceptance of works ‘on maintenance’, a

geotechnical engineering report prepared by a suitably qualified and experienced geotechnical engineer or suitably qualified Registered Professional Engineer of Queensland, certifying the recommendations of the Salinity Management Plan have been implemented.

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15. Submit to Council as part of an Operational Works application, a Construction

Environmental Management Plan (CEMP) including Vegetation and Fauna Management Plan. This Plan must be prepared in accordance with Planning Scheme Policy for Development Works SC6.3.

Earthworks

16. Submit to Council as part of the first Operational Works application, a bulk

earthworks plan of the development showing the finished surface levels for the entire development. The earthworks plan must demonstrate the following:

a. drainage discharge arrangements; b. flood immunity provisions; c. site fill extents; d. total earthworks balance including the volume of cut to fill within the site; e. the import and export of material balance; f. details of the source of external fill imported to the site and the proposed

transport route.

Covenant

17. A geotechnical covenant must be prepared for and registered against the title of each Lot identified on the plan titled, “Identified Extent of Aggressive Soils – Proposed Subdivision – Tooth Street, Pialba” in the “Report on Salinity Investigation”, prepared by Douglas Partners for Project 84272.00 dated January 2006 and received to Council on 3 February 2016 pursuant to Section 97A of the Land Title Act 1994. The covenant document and a survey plan must be lodged with Council for endorsement prior to lodgement with the relevant titles authority for registration of the titles for Stage 8 of the development. The covenant document must include Fraser Coast Regional Council as Covenantee and include the following words:

“In order to manage the moderate aggressivity to concrete, the presence of extremely saline materials and the highly sodic soils naturally occurring features of the local landscape and are not considered significant impediments to the proposed development provided appropriate remediation or management techniques are adopted all buildings and infrastructure must be designed in accordance with the recommendations contained at Section 7.3 of the “Report on Salinity Investigation” prepared for the development by Douglas Partner, Project 84272.00 January 2016 Revisions 2”.

Dust Management

18. Submit to Council as part of an Operational Works application, a Dust

Management Plan. The Dust Management Plan must include the following details:

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a. plans showing the areas within the site requiring dust suppression treatment; b. methods proposed for dust suppression treatment; and, c. proposed frequency for dust suppression treatment.

19. Carry out the development in accordance with the approved Dust Management Plan.

Stormwater Management

20. Design and construct internal and external stormwater drainage infrastructure to

service the development. Ensure that all stormwater runoff from the site is treated within the site boundaries prior to release at the legal point of discharge. The design of the stormwater system must incorporate Water Sensitive Urban Design (WSUD) techniques in accordance with Council’s Water Sensitive Urban Design Guidelines, October 2011.

21. Design the stormwater drainage such that no restriction to existing or developed

stormwater flow from upstream properties or ponding of stormwater within upstream properties occurs as a result of the development, as set out in Planning Scheme Policy SC6.3 (Development Works).

22. Construct all stormwater management structures, including underground pipes,

open drains and detention basins in accordance with a design approved by Council. The design must be generally in accordance with the ‘Preliminary Stormwater Management Report – Stages 4, 7 and 8, August 2015, Engineers Plus Pty Ltd, Job No 15075’ and comply with Council’s policies and the Queensland Urban Drainage Manual as adopted by Council.

23. Submit to Council as part of an Operational Works application, an operational

management and maintenance report (as a separate section of the stormwater management strategy/plan to provide an outline of the proposed long term operational management and maintenance requirements of the stormwater system and biotreatment system on the site. As a guide the report should cover all aspects of on‐site facilities associated with the management of stormwater quantity and quality, including:

a. plans showing the location of the individual components of the system

such as rainwater tanks, on‐site detention tanks, grassed swales and infiltration areas, gross pollutant traps, oil and grit separators, and/or outlet structures discharging into downstream water bodies;

b. manufacturer’s data and product information sheets for proprietary products, where relevant;

c. locations of water quality inspection and monitoring points; d. a summary of the design water quality target acceptance criteria; e. mechanism for logging of records for verification of compliance with the

water quality objective conditions on a needs basis; f. a schedule of timetables for the proposed regular inspection and

monitoring of the devices (Council recommends a visual inspection at least 3 times from October to March and 2 times from April to September with a maximum of 3 months between successive inspections. Inspection should

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g. be made not less than 24 hours and not more than 72 hours after cessation

of rainfall if the total rainfall on any day exceeds 30mm); h. name and contact details of the relevant person responsible for the

monitoring and keeping of records; and i. proposed action if the inspections reveal evidence of high acidity / salinity

levels of the discharge flows.

24. Ensure that all stormwater runoff from the site is treated within the site boundaries prior to release at the legal point of discharge.

25. Provide a Level 3 (QUDM) inter‐allotment drainage system to drain each lot to the legal point of discharge. The system must be protected by easement in accordance with the Planning Scheme Policy for Development Works SC6.3.

26. Dedicate at no cost to Council, proposed Lot 900 drainage detention basin and bio retention basin, as Public Use Land Drainage Reserve.

ACCESS AND ROADWORKS

27. Ensure that no direct vehicle access is provided to any lot from Tooth Street unless approved in writing by Council.

28. Submit to Council as part of an Operational Works application, design details of all proposed new roads and roadworks to be undertaken in accordance with the Planning Scheme Policy for Development Works SC6.3, including:

a. Construction of the extension of Oceanblue Boulevard from the existing road formation within Stage 7 of the estate to and including the intersection of Hythe Street to a Minor Collector standard as part of Stage 8A works;

b. Construction of internal intersections in Oceanblue Boulevard to link with each respective stage of the development to Access Street standard;

c. Construction of the service roads adjoining Tooth Street to Access Street standard, within a 10m reserve, as part of each respective stage. The verge width fronting the new lots must be a minimum of 3.5 metre wide;

d. Provision of a physical barrier to prevent direct vehicle access from the service road to Tooth Street. The barrier is to be approved by Council and include suitable landscape screening.

e. Construction of all other new roads to Access Street standard, with 15m reserves for each respective stage of the development.

29. Dedicate as new road and at no cost to Council, six (6) metre, three (3) chord truncations at the intersections of all existing and proposed streets.

30. Dedicate as new road and at no cost to Council, Oceanblue Boulevard within Stage 7 of the estate in accordance the approved plan titled, “Proposed Reconfiguration of Lot 900 on SP 214042 – Stage 7”, prepared by Landpartners, reference number BRAF3303.007‐001 Rev C and dated 10/02/2016 at the seal of the plan of survey of Stage 8A.

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31. Undertake the following external roadworks in accordance with the Planning

Scheme Policy for Development Works SC6.3 as part of Stage 8A works:

a. Design and construct Tooth Street to a Controlled Distributor standard for the full frontage of the development from Hythe Street to the existing construction near Halcro Street;

b. Design and reconstruct the intersection of Hythe Street and Tooth Street in accordance with the Council Road Hierarchy;

c. Design and construct kerb and channel and associated pavement widening, underground drainage and services on Hythe Street from Oceanblue Boulevard to Tooth Street, pavement to be Minor Collector standard;

32. Provide turnaround facilities for refuse vehicles at the end of the new road in

accordance with Planning Scheme Policy SC6.3 (Development works) or as otherwise advised by The Assessment Manager.

Pedestrian and Cyclist Access

33. Submit to Council as part of the Operational Works application details of

proposed footpaths and bikeways in accordance with Council’s Walk and Cycle Strategy and/or the approved Traffic Impact Assessment to include: a. The design and construction of a 2.5m wide concrete shared pathway

including pram ramps on Tooth Street from Hythe Street to the existing path near Halcro Street, construction to be provided in as part of Stage 8A.

Advice Note: The cost of this path is eligible to be offset against infrastructure charges.

b. The design and construction of a 2.5m wide shared path on Hythe Street

from Ocean Blue Boulevard to Tooth Street and for the full length of Ocean Blue Boulevard as part of the Stage 8A works;

c. The design and construction of a 1.3m wide pathway with extension of Leaward Boulevard from the intersection of Oceanblue Boulevard to join with the 2.5m wide shared path in Tooth Street.

Public Transport 34. Design and construct a bus set down area with sign within Tooth Street at a

location to be determined by Council as part of Stage 8A works.

Advice Note: The cost of this path is eligible to be offset against infrastructure charges.

Landscape Works

35. Submit to Council for approval as part of the Operational Works application

details of proposed landscape works that includes:

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a. Physical barriers along the Tooth and Hythe Street frontages of the

detention basin to prevent direct vehicle access to the drainage reserve from these roads;

b. Treatments within the internal road fronting the detention basin to prevent direct vehicle access to the drainage reserve from these roads;

c. Details of any estate signage; d. The proposed location of all street trees to be planted in the development

site; e. A schedule of all proposed trees, including the location and size at maturity

of all plants, and the botanical names of such plants; f. low maintenance plantings that incorporate at least 70% local endemic

species in accordance with the Fraser Coast Planting Guide which forms part of SC6.3 Planning scheme policy for development works;

g. A schedule of all salt tolerant plants to be provided within the area designated in the Report on Salinity Investigation prepared by Douglas Partners dated January 2016, Project 84272.00, Rev 2’; and

h. Suitable shade trees to be located along pedestrian paths, where practical;

The Landscape and Street Tree Plan shall be submitted to and approved by Council, and when approved, such plan shall form part of the endorsed plan under this permit.

ENVIRONMENTAL

Vegetation and Fauna Management

36. Undertake clearing works on the site under the supervision of a fauna

management spotter catcher registered with the Queensland Parks and Wildlife Service. The fauna management specialist must undertake the following:

(i) ensure the protection of all native wildlife during clearing activities; (ii) ensure that all trees and tree hollows are inspected immediately prior to

clearing and fauna removed and relocated where present; (iii) cessation of clearing works where koalas or nesting birds are found to be

present; and (iv) report to Council’s Environmental Planner within two (2) months of

completion of clearing on the results of the fauna spotter catcher program on site and include photographs and accurate identification of species that have been removed and to where they have been relocated.

37. Chip, mulch or dispose of cleared vegetation at a Council approved green waste

disposal facility or salvage timber/mulch for reuse. No burning of cleared material is permitted. Any alternative methods of vegetation disposal must be approved by Council prior to the commencement of the works. Where possible salvage any hollows and relocate them into the vegetated/remnant areas on site.

Location of Services and Structures

38. Relocate all services and structures as required to ensure that they are not contained within any other allotment unless ownership rights have been granted by way of an easement.

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39. Ensure that all utility service connections to the development are wholly

contained within each allotment unless protected by appropriate easements.

INFRASTRUCTURE

Water Supply

40. Construct a reticulated water supply system to serve each lot in the development and all external water supply works in accordance with the approved engineering and design plans and to the standards contained in the Council’s guidelines, the Water Supply Code of Australia, WSA 03‐2011 published by the Water Services Association of Australia and the Planning Scheme.

Sewer Reticulation

41. Construct a reticulated sewerage system to serve each lot in the development

and all external sewerage works in accordance with the approved engineering and design plans and to the standards contained in the Council’s guidelines, the Sewerage Code of Australia, WSA 02‐2002 published by the Water Services Association of Australia and Planning Scheme Policy SC6.3 (Development works).

42. Connection to the sewer must be undertaken by Wide Bay Water at the

developer’s cost.

43. Ensure sewer mains are located within the front building setback or contained within a three (3) metre wide easement on any lot less than 600m2.

Telecommunications

44. Enter into an agreement with a licensed telecommunication provider to ensure

that a telecommunication connection will be available to each proposed allotment under standard tariff conditions and without further capital contributions. These services are to be positioned wholly within the allotment which they are to serve. Provide a Telecommunications Infrastructure Provisioning letter as evidence of such an agreement to Council prior to issuance of a Compliance Certificate for the subdivision plan.

Electricity

45. Submit to Council as part of an Operational Works application an Electricity

Reticulation Plan for underground electricity including provision for street lights to serve each lot in the subdivision and the whole of the development. The electricity reticulation must be designed and constructed to comply with all requirements of the approved supplier.

46. Enter into an agreement with an approved electricity provider, prior to issue of a

Compliance Certificate for the subdivision plan, to ensure that electricity will be available to each allotment under standard tariff conditions and without further capital contributions. Provide a Certificate of Supply from the electricity provider as evidence of such an agreement, along with any associated bonding

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arrangements, to Council prior to issue of a Compliance Certificate for the subdivision plan.

Street Lighting 47. Submit to Council as part of an Operational Works application, a Street Lighting

Plan.

48. Cover the cost of installing street lighting based on Tariff 2 to service the land; and prior to the issue of a Compliance Certificate for the subdivision plan, provide written evidence that a Street Lighting Plan for the subdivision has been designed in accordance with the approved electricity supplier’s requirements, Australian Standard AS1158 and the Planning Scheme; and,

either:

a. a capital contribution to meet the full cost of the installation of street

lighting has been paid to the approved electricity supplier; or b. arrangements satisfactory to the approved electricity supplier have been

made for the installation of street lighting; and c. the street lighting will be installed and operated in conjunction with the

power reticulation of the subdivision.

Street Names and Signage

49. Submit to Council as part of an Operational Works application, details of proposed new street names for the new road/s to be opened. Provide a list of three (3) proposed street names and the corresponding name meaning. If a theme is considered appropriate, an explanation of the theme must be submitted at the same time. Council reserves the right to accept any or none of the proposed names.

50. Install street name signs on all roads being constructed. Street name signs must

be in accordance with Council’s standard drawing FC‐260‐01.

51. Where provided, install any estate entry signage and other estate/directional signage throughout the development utilising vandal and graffiti‐proof materials and finishes to the approval of the Executive Manager Development and Planning. The graffiti‐proofing must be maintained by the developer until the development is accepted ‘off maintenance’ by Council. During the maintenance period any graffiti on the subject wall/fence must be removed by the developer within 48 hours.

Easements

52. Grant the following easement(s) in favour of Fraser Coast Regional Council and/or

Wide Bay Water Corporation in accordance with Planning Scheme Policy for Development Works SC6.3 as part of the registration of the subdivision plan for each respective stage:

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(i) Easements for underground drainage and access purposes, as required to preserve the rights of upstream properties;

(ii) Easements as required to convey road drainage and inter‐allotment drainage to a legal point of discharge;

(iii) Easements for underground drainage, open cut, overland flow and access purposes over that part of the site affected by 100 year Average Recurrence Interval (ARI) flooding;

(iv) Easements for sewerage and water supply purposes over sewerage rising mains or water mains located in private property;

(v) Easements over all the sewer mains within private property; (vi) Easements over turning areas for refuse vehicle turn‐around where such

area is located over private property. Road setbacks

53. Dwelling houses on lots are to be setback at least 4.5m from the nominated road

frontage and at least 3m from any other road frontage. Lots with building setbacks between 4.5 and 6m to the nominated road frontage are to:

a. Not have any form of fencing located forward of the dwelling; and b. Provide for vehicle access to the rear of the lot.

Note: This condition should be clearly identified within any non statutory covenant

placed on the lots by the developer. Advice Notes 1. Prior to the issuance of a Compliance Certificate for the subdivision plan:

(i) All water supply and sewerage works must be completed and connected to

Council’s network; (ii) All stormwater drainage works must be completed; (iii) Electricity and street lighting must be connected; (iv) As‐constructed information of the completed works must be submitted to

Council; (v) All required works within the proposed lots must be completed; (vi) All earthworks within private property and open space areas must be

completed and revegetation commenced; (vii) An ‘On Maintenance’ inspection must be undertaken; (viii) A works program detailing all outstanding works and their programmed

completion dates must be submitted to Council. All works are required to be completed within 6 weeks of the date of issue of a Compliance Certificate for the subdivision plan;

(ix) Any outstanding works must be secured by a bond equal to 125% of the contract value or 150% of a certified estimate.

2. Council accepts no responsibility for the accuracy of the survey information, the design or any information or detail contained in the approved drawings and specifications. The approval is issued with reliance upon the Engineer’s certification and that any aspect of the design not specified by Council policy has been undertaken with due professional diligence to accepted industry standards.

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3. Council's approval of the design does not grant approval to enter private property or

private easements to undertake works. 4. This development is subject to Infrastructure Charges. Please refer to the attached

charge Notice. 5. Council encourages early contact by customers and clients prior to the preparation

and lodgement of Development Applications. Should you wish to take the opportunity to receive pre‐design and pre‐lodgement advice; please contact Council’s Development and Planning Section to make an appointment.

6. This decision can be taken to be a pre‐lodgement Concurrence Agency Response

pursuant to section 271 of the Sustainable Planning Act 2009 for the matters listed at Table 1, Items 19 in Schedule 7 of the Sustainable Planning Regulation 2009 for siting a dwelling house on lots 144‐156 and lots 167‐252 at least 4.5m from the nominated road frontage.

Carried (9/1) 11.03am Councillor O’Connell returned to the meeting and took over as Chair.

ORD 10 OFFICERS’ REPORTS ORD 10.8 Delegated Authority S257 of the Local Government Act 2009 to the Chief Executive

Officer to decide particular Development Applications

RESOLUTION (Garland/Everard) That under section 257 of the Local Government Act 2009, Council delegate the exercise of powers pursuant to the Act to decide the following development applications;

1. MCU‐151067 – Preliminary approval for Material change of use to vary the effect of a planning scheme under section 242 of the Act for residential, business, community, entertainment and recreation uses and development permit for Reconfiguring a lot from one (1) lot into 47 lots (in three (3) stages) on land situated at 183 Main Street, Urraween, being Lot 2 on SP249992.

Lost (5/6)

Upon a Division being called by Councillor Hansen the following voted resulted:‐

FOR: Councillor O’Connell

Councillor Garland

Councillor Taylor

Councillor Everard

Councillor McDonald

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AGAINST: Councillor Seymour

Councillor Sanderson

Councillor Truscott

Councillor Loft

Councillor Light

Councillor Hansen

RESOLUTION (Garland/Taylor)

2. MCU–161002‐ Preliminary approval for Material Change of Use to vary the effect of a planning scheme under section 242 of the Act Low Density Residential Development and Reconfiguring a lot – 1 into 21 lots situated at 18 Gilston Road, Wondunna being Lot 3 on RP134306.

Carried (10/1)

RESOLUTION (Hansen/Everard)

3. MCU‐151063 Material Change of Use – Intensive Animal Industry (Poultry Farm) situated at 9 and 291 Lower Mountain Road Dundowran situated at Lot 4 on RP35385, Lot 4 on RP 35385, Lot 1 on M 37293, Lot 4 on M 37293, Lot 3 on SP 177735 and Lot on 1149 M 37468.

Carried (7/4)

RESOLUTION (McDonald/Loft)

4. ROL–153084‐ Reconfiguring a lot – 1 into 42 lots under a community title scheme (residential airpark) situated at 367 Vanderwolf Road, Bunya Creek, being Lot 3 on RP212815.

Carried ( 7/4)

ORD 10 OFFICERS’ REPORTS ORD 10.9 Community Grants Scheme RESOLUTION (Seymour/Truscott)

That organisations receive the amount of funding specified in Attachment One of report DOCS #3086868 as part of Council’s Community Project and Regional Events Support Schemes.

Carried Unanimously

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ORD 10 OFFICERS’ REPORTS ORD 10.10 CEO Performance Report RESOLUTION (Sanderson/Everard)

1. That the Chief Executive Officer’s Performance Report DOCS#3092586 for the period ended 31 January, 2016, be received;

2. That the performance report and capital expenditure report for the period ended 31 January, 2016, including budget revisions, is adopted by Council.

Carried (10/1)

ORD 11 MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN Nil

ORD 12 QUESTIONS ON NOTICE ORD 12.1 Questions on Notice Register RESOLUTION (Garland/Everard) That the Questions on Notice Register report be received and noted. Carried Unanimously

ORD 12 QUESTIONS ON NOTICE ORD 12.2 Response to Question on Notice – Disposal of objects from St Helens Depot RESOLUTION (Seymour/Loft)

That Council resolves to dispose of objects that have not been accessioned into the museum’s collection or identified for future public art projects in the following manner:‐

a) Public notification of Council’s intention to dispose of items from St Helens Depot.

b) Offer the return of items to original owners if they can provide proof of former ownership.

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c) Provide regional community museums, historical machinery clubs, historical

societies and other relevant organisations within the public domain, the opportunity to acquire items for their collections. Items to be donated, with the cost of relocation to be covered by the receiving organisation.

d) Offer remaining items for public sale via Council auction. Revenue raised from sale to be held in trust for funding improved collections storage and display solutions.

e) Further remaining non‐significant items to be disposed of through the Maryborough Recycling Centre.

Carried Unanimously

ORD 13 CONSIDERATION OF ITEMS PLACED ON THE AGENDA WITH THE CONSENT OF THE

MAYOR ORD 13.1 2012‐2016 Presentation Councillor O’Connell provided the Chamber with an overview of the achievements of

this Council and a PowerPoint presentation followed.

ORD 14 GENERAL BUSINESS Nil

ORD 15 CONFIDENTIAL RESOLUTION (Everard) Council resolves that under the Local Government Regulation 2012 the Meeting be

closed to the public for the purpose of discussing the following items: ORD 15.1 – Endorsement of the Major Amendment Package (Camping Options

Strategy) for the Fraser Coast Planning Scheme 2014 ‐ Section 275(1)(g) ‐ any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act;

ORD 15.2 ‐ Fraser Coast Local Heritage Register – Proposed Entry of Dundathu Training

Wall, Maryborough ‐ Section 275(1) (h) ‐ other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

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ORD 15.3 ‐ Fraser Coast Opportunities Quarterly Performance Report ‐ Section 275(1)

(h) ‐ other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

ORD 15.4 ‐ Resumption of Easement ‐ Section 275(1) (h) ‐ other business for which a

public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage;

Carried Unanimously RESUMPTION OF ORDINARY COUNCIL MEETING RESOLUTION (Sanderson) That the Meeting resume in open Council. Carried Unanimously

ORD 15 CONFIDENTIAL ORD 15.1 Endorsement of the Major Amendment Package (Camping Options Strategy) for the

Fraser Coast Planning Scheme 2014 RESOLUTION (Taylor/McDonald)

That Council resolves as follows:

(a) Pursuant to Chapter 3, Part 5 of the Sustainable Planning Act 2009, endorse the major amendment to the Fraser Coast Planning Scheme 2014, as included in Attachments referenced below:

1. Amend 9.3.11 Nature‐based tourism code to include provisions for Self‐

contained recreational vehicle grounds (Attachment 1); 2. Amend the 9.3.12 Relocatable home park and tourist park code to include

provisions for Basic camping grounds (Attachment 2); 3. Amend the Part 5 Tables of assessment to allow for self‐assessable or code

assessable Nature based tourism (Self‐contained recreational vehicle grounds) in the Limited development (constrained land), Environmental management and conservation, Open space, Community facilities and Rural zones (Attachment 3);

4. Amend the Part 5 Tables of assessment tables to allow for Self‐contained

recreational vehicle grounds within existing Tourist parks to be self‐assessable development (Attachment 3);

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5. Include “Self‐contained recreational vehicle grounds” and “Self‐contained”

vehicle definitions in Schedule1 Administrative definitions (Attachment 4); 6. Amend zoning maps (ZM‐002 and ZM‐003) and waste water treatment plant

buffer on the Infrastructure overlay maps (OM‐010.1 and OM‐010.3) to reflect revised odour buffer for the Aubinville Waste Water Treatment Plant, Maryborough (Attachment 5);

7. Amend the Schedule1 Administrative definitions for “Recommended flood

level” administrative definition to remove reference to the superseded State Planning Policy 1/03 Guideline (Attachment 4);

8. Amend 9.3.4 Dual occupancy code and 9.3.5 Dwelling house code to include

alternative provisions for demonstrating flood immunity where a Defined Flood Level (DFL) is not available from Council (Attachment 6);

9. Amend Part 5 Table of assessment for in the Sport and recreation, Open

space and Community facilities zones to reduce the level of assessment for “Community use” on sites not developed by Council from Impact to Code (Attachment 3);

10. Amend 9.4.1 Advertising devices code provisions relating to billboards and

illuminated signs (Attachment 7); 11. Amend 9.4.5 Vegetation management code and 8.2.4 Biodiversity areas,

waterways and wetlands code to correct drafting errors in the application of the codes (Attachment 8);

12. Amend the 9.3.5 Dwelling house code and the 9.4.3 Reconfiguring a lot code

to include a provisions relating to the construction of vehicle crossovers to Council standards (Attachment 9);

13. Consequential amendments including changes to tables of contents, page

numbers, Schedule 2 SC2.1 Map index and Appendix 2 Table of amendments.

(b) Write to the Minister of State Development, Infrastructure and Planning advising that Fraser Coast Regional Council has endorsed the major amendment to the Fraser Coast Planning Scheme 2014 and seeks approval to adopt the major amendment.

Carried Unanimously

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ORD 15 CONFIDENTIAL ORD 15.2 Fraser Coast Local Heritage Register – Proposed Entry of Dundathu Training Wall,

Maryborough RESOLUTION (Seymour/Light)

That Council:

1. propose to enter Place ID 156 ‐ Dundathu Training Wall as detailed in Attachment 2 (DOCS#3090301) into the Local Heritage Register pursuant to section 116 of the Queensland Heritage Act 1992; and;

2. undertake public notification for the proposed entry of Place ID 156 – Dundathu Training Wall on the Fraser Coast Local Heritage Register in accordance with section 117 of the Queensland Heritage Act 1992.

Carried Unanimously

ORD 15 CONFIDENTIAL ORD 15.3 Fraser Coast Opportunities Quarterly Performance Report RESOLUTION (Garland/Sanderson) That Council receive and note the October to December, 2015 Quarterly Report for

Fraser Coast Opportunities Ltd. Carried Unanimously

ORD 15 CONFIDENTIAL ORD 15.4 Resumption of Easement RESOLUTION (McDonald/Light)

That with respect to Council’s responsibilities for the provision and maintenance of a Stormwater drainage facility at McKean Rd, Council resolves to acquire the necessary easement for drainage as follows:

1. That pursuant to the provisions of the Acquisition of Land Act 1967‐1986, and failing acquisition by agreement, notice of intention to resume land for Local Government Road Network purposes be served on the owner/s of the land

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described in Schedule 1 attached to this report, and any other person/s required by the Act to be served with such notice.

2. That the Chief Executive Officer or representative be delegated the authority to

hear any objections on a date and time to be arranged, and 3. That the Chief Executive Officer be authorised to commence negotiations to

acquire the easement for drainage purposes by agreement. Carried Unanimously

There being no further business, the Meeting closed at 1:00pm. Confirmed at Ordinary Meeting No. 4 of the Fraser Coast Regional Council held at Hervey Bay on a date to be advised. ..................................... MAYOR

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ITEM NO: ORD 9.1

CULTURAL & PERFORMING ARTS PORTFOLIO

COUNCIL REPORT

COUNCILLOR PHIL TRUSCOTT

Report Period: November 2015 – January 2016

Summary

This is my last Portfolio Report in this current Council and I would just like to say in the last 3‐4 years I have had an extremely fruitful time working in this space on our Fraser Coast. I must also add (and of course I may be biased) but the team I work with at the Brolga, Hervey Bay Gallery, Fraser Coast Discovery Sphere, The Bond Store & Custom House and 311 Kent Street Creative Space and Gatakers Artspace are the best. These ladies & gents are so talented in their own fields and I have loved working with them. Then there are also the hundreds of Volunteers that give of their time to help in all these aforementioned venues. We have introduced so many new events and feedback received has all been positive to the point of raving. I refer to of course Last Friday Club, Extra Brolga Concerts, new outdoor regional events, Sunday Riverside, Gatakers by Night etc etc and the soon to be introduced THE FIRST FRIDAY CLUB coming to Hervey Bay.

Projects

Lyn Dahl Awards The inaugural Theatre Awards, Lyn Dahl Awards, were held on 7 August, 2015 at the Hervey Bay RSL and was organised and produced by all 5 theatre groups in the region. It never ceases to amaze me how when a motivated leader gets an idea how it infects others. 37 Awards were presented recognising a range of categories from Best Musical Pantomime or Cabaret to Best Music and Vocal Direction. We are currently working on a 2nd Lyn Dahl Awards in August 2017. Fraser Coast Scene

The fourth edition of Fraser Coast Scene, covering the season January to June 2016, has been published and 7,000 copies distributed throughout the region. This publication is proving to be a very successful way to promote the extensive and varied arts and cultural program that this region has to offer. The publication also showcases local individuals and community groups who contribute greatly to this important part of our lifestyle and economy.

This initiative is supported by the Queensland Government through the RADF program.

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311 Kent Street – Creative Space The new stage of the building repair work is underway, with window refurbishment to be completed throughout the whole building. New clear shop‐frontage display windows and signage has been installed. A trial volunteer “artists at work” program will be introduced from March to June 2016.

Services

Brolga Theatre and Convention Centre Performances: 4,372 people attended 11 ticketed events during the period November 2015 to January 2016. These included mainly our community dance schools:

LAD Studio Dance

Dance Zone

Toni Robinson’s Dance School

Cleone McRoberts Academy of Dance

Hervey Bay Dance School

Guy Sebastian – Sell out performance

Melinda Schneider – Morning Melodies Corporate and Special Events: 11,459 people attended 62 Corporate and private events during November 2015 to January 2016. Gatakers Artspace Numerous exhibitions were held between Nov ‐ Jan

November: Mixed Emotions – Ewallina Powell Daydreaming – Group exhibition We Have Wings – Sheree Jenkinson Maryborough Special School Annual Exhibition

December: An Artist’s Life – Peter Hughes Natural Selection – Marilyn Murray Accretions – Ann Brown Pressing Matters – Maryborough Printmakers

January: The Three P’s – Group exhibition Embellishments – Val McIntosh Colour of the Wetlands – Kevin Oxley Battlefield – Hayley George and Susie Lewis The following Events/Performances/Activities were also held during the period:

Gatakers by Night – 28 November (rained out)

Exhibition Opening‐ 6 November

Exhibition Opening – 4 December

Gatakers by Night – 30 January (rained out)

Exhibition opening – 8 December

Weekly lifedrawing classes at 311 Kent Street

Children’s printmaking workshop

Children’s art classes during school holidays

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Gatakers Artspace visitor numbers during the period: A total of 1,380 people visited Gatakers Artspace during the period, which down by 33% compared to the same period in the previous year, however two Gatakers by Night events were rained out, and weekend rain has also affected visitation even on the activities that did proceed.

14/15 15/16 % variance

November 964 603 ‐37.45%

December 386 350 ‐9.33%

January 712 427 ‐40.03%

Total Nov‐Jan 2002 1380 ‐33%

Total YTD 6131 6266 2.20%

311 Kent Street: ‘Printspace’ Volunteers open Printspace to the public on Tuesdays and Thursdays every week, as well as monthly for Gatakers by Night. They are active participants in events such as Maryborough Open House, printing special souvenir greeting cards for the event. A new program of six workshops is available from February to June 2016.

311 Kent Street: ‘Clayspace’ Work is in progress to open a new workspace within the ‘stables’ area of 311 Kent Street for Clay and ceramic workshops. Metal stands have been completed and kilns have been located in position, the metal fabricator has commenced work on the ducting/exhaust and will install when complete. Volunteers have commenced preparing materials and workspace. Regional Arts Development Fund A number of applications were assessed under the new guidelines, with two applications being approved for a total of $5,720. More information was requested from four applicants prior to submitting a formal application and four applicants were invited to submit full applications. Fraser Coast Cultural Centre: Hervey Bay Regional Gallery and Fraser Coast Discovery Sphere

Numerous exhibitions in varied media were held during July 2015 – October 2015

“Marni Coast and FCAC Exhibitions were opened with 135 people in attendance at the Opening Night. “East Coast Encounters –Window and Glass” Exhibitions were opened with 80 people in attendance at

the Opening Night

Marnie Koster opening night Fraser Coast Anglican College opening night

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Activities held during this period included:

The Hervey Bay Regional Gallery held 4 Exhibition Openings, with 2 opening nights and 215 people in attendance. ‐ 8 children’s workshops were held with a total of 101 people attending ‐ 1 Art & Alzheimer’s program including outreach program with 16participants ‐ Wednesday Afternoon Melodies continue each week in the foyer with Frank Marsh on

Piano, Helen Charman singing Jazz or Linda McCullough on the harp

The Fraser Coast Discovery Sphere hosted: CASE uniting care indigenous kids learning 79 in attendance Movie Night - double screening 40 in attendance Village Kids childcare 138 in attendance Tinana World of Learning 58 in attendance

Visitor Numbers during the period:

14/15 15/16 % variance

November 694

888

28%

December 945

878

-7%

January 1232

1286

4%

Total 2871 3052 6.3%

Total YTD 12088

12307

2%

RECOMMENDATION: That the Cultural & Performing Arts Portfolio report be tabled. ATTACHMENTS Nil

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ITEM NO: ORD 9.2

REGIONAL INFRASTRUCTURE PORTFOLIO

COUNCIL REPORT

COUNCILLOR TREVOR MCDONALD & COUNCILLOR JAMES HANSEN

Report Period: November 2015 – January 2016

Community and Stakeholder Engagement

Cr Trevor McDonald As the term of Council comes to an end, it is appropriate to reflect over the period which has passed so quickly, yet seen so much activity. I plan to focus on six criteria as a reporting mechanism. 1. Leadership

Confident decisions, clear explanations, attention to detail, and strict quality assurance have characterised the leadership style which has overseen the delivery of a record amount of construction activity. Throughout the department, all people in the leadership pyramid have displayed a genuine knowledge of projects and procedures, as well as a genuine pride in their work and Council's achievements.

2. Vision

This starts with Council and our willingness to balance ratepayer concerns with identified needs. Without a clear concept of what infrastructure is required for the future, and even more importantly, when it will be required, there can be no substance around budgeting and compiling 10 year capital works plans. It was a master stroke of forward planning to bring a strategic planning resource section to the department of infrastructure.

3. Budget

Certainly key to any program of works is the available budget. There are some simple principles that need to be front and centre of any discussion on budget allocation for infrastructure resources. First and foremost is the concept of intergenerational equity. Assets provided under Council's banner have an approximate life of 40 years. Not only does a council have to fund the asset, but to provide for its replacement when due. More than one generation of ratepayers will benefit from the asset and so should contribute to its provision. There are many examples of situations where no provision was made for replacement cost when a valuable community asset reached its use‐by date, and no contribution was made by ratepayers. An example here is the Maryborough Pool which was judged to be at the end of its usable life in the 1990's. With no funds set aside for its replacement, it struggled on until amalgamation brought a transfer of funds from a larger regional budget.

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That is the key principle, a large enough regional budget to cope with asset demand. All areas have needs, prioritising of those needs comes back to strategic planning obligations, placing regional needs ahead of divisional wishes. We need funds not only for fully funded capital works, but to provide grant components where State and Federal funding is dependent upon Council stumping up half the project cost. The $75 Infrastructure Levy in the last budget provided a pool of funds that allowed many much needed capital works program to proceed. Rural bridge upgrades, drainage works, Maryborough CBD, River Heads Road, are all examples of this. It will be a matter for the next Council to decide the quantum of funding allocated to infrastructure delivery but it is worth saying “you get what you pay for ". It is from this perspective that I am proud to say this year's funds have been well spent.

4. Our Role in the Community

We, Council, are the largest employer in the community directly, but also play a significant role in the employment prospects of many others through our use of external contractors for both planning and construction tasks. It is our practice to optimise our workforce and machinery and to allow private enterprise to specialise in various aspects of construction. No Council could maintain a suitably skilled and equipped workforce to tackle every job across the region, and keep that workforce gainfully employed throughout the year. Our relationship with local contractors has been excellent and work standards of the highest quality. We are pleased to have maintained an 80% average local spend which has put approximately $355M back into our community.

5. Engineering Services

A common oversight in our area is to fail to acknowledge the work of our "everyday people', the ones who take care of the many requests that come from the public for what appear to be the most minor of things, but which mean so much to those impacted. Often a few metres of yellow line, a new sign, or a repaired pothole is all that it takes to brighten a person's day. Over the term of this Council, Engineering Services has dealt with approximately 35,000 requests for minor works.

6. Results

It is hard to remember the start of the Council term from an infrastructure perspective as our agenda was disrupted by the extreme weather events of those two consecutive summers. When we did find our momentum, the first memory of a completed project I have is the Pines roadway and parking. It is still a great source of pride for me to see the many people who use the area daily and the minimum impact they now have on the environment because of designated pathways and parking bays. Later projects of significance, for me, include Stirling Drive which so improved the traffic flow around Stocklands, and the Urraween Road upgrade. At the present time, the upgrade to the Esplanade at Point Vernon has commenced, and the final link of the cycle way at Urangan is under construction. Our team has prepared a slideshow of projects to highlight the work we have undertaken over the four (4) years. I commend their efforts to you.

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Capital Program Road and Drainage Projects

Southern Region Roads and Drainage completed projects

Beaver Rock Road from Nichols Road Stage 2 – externally constructed earthworks, drainage, pavement and bitumen seal project.

Maaroom Road – externally constructed shoulder reconstruction and bitumen seal project.

Yerra Road north of 18 mile Creek Bridge towards Berthesen’s Road – Externally constructed earthworks, drainage, pavement and bitumen seal project.

Queens Street, Maryborough – internally constructed earthworks, drainage, kerb and channel, pavement shoulder and bitumen seal project.

Alice Street, Maryborough – internal footpath construction project.

Sykes Road, Glenwood – internally constructed earthworks, drainage, pavement and bitumen seal project.

Schwarzrock Road – Boonooroo – internally constructed earthworks, pavement and bitumen seal project.

Tooley Street, Maryborough adjacent to Chelsea – internally constructed concrete footpath project.

Sussex Street, Maryborough – internally constructed footpath construction project.

Grosvenor Street, Maryborough – internally constructed kerb and channel rehabilitation project.

Beaver Rock Road Reconstruction Works

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Projects currently under construction

Arborsixteen Road, Glenwood – internally constructed earthworks, drainage, pavement and bitumen seal project due for completion early March

Beaver Rock Road Stage 3 ‐ externally constructed earthworks, drainage, pavement and bitumen seal project due for completion May

Churchill Street, Maryborough – internally constructed concrete footpath project due for completion early March.

Gallipolli Street, Maryborough – internally constructed kerb and channel replacement project due for completion early March.

Tuan Boat Ramp Carpark – externally constructed carpark project due for completion late March

Timber Bridges

Murray’s Bridge, Glenbar Tiaro Road – externally constructed timber bridge rehabilitation project

Murray’s Bridge Rehabilitation Works Northern Region The following projects were recently completed:

Raward Road Trunk Drainage Channel Stage 1 ‐ Major stabilisation works in open channel between Kathleen Crescent and Raward Road,

Doolong Rd South, Wondunna (180m south Doolong to Flamingo Estate entrance)

Pialba Precinct Development ‐ Esplanade between Thomas St & Beach Rd

Links Corridor ‐ Urangan Stage 1 (Elizabeth to Miller) & Stage 2 (Miller to Dayman)

William St, Urangan (Hoop to Dayman) pavement and kerb reconstruction

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Pavement Resurfacing ‐ Northern District

Carpark Zephyr Street, Scarness

Dudley St, Burrum Heads (cul‐de‐sac)

Nissen Street Upgrade (Boat Harbour to Urraween Rd)

Urraween Road ‐ Stormwater Drainage Works

River Heads Road Upgrade

The following projects are currently underway:

Lower Mountain Rd, Dundowran (Citrus to Industrial)

Chapel Rd, Nikenbah (Woods to Maryborough‐Hervey Bay Rd)

Robert St, Urangan (Urangan State School) Installation of pedestrian activated traffic lights

River Heads Rd Upgrade (Tremon Rd to Gannet Way) Stage 2

Esplanade ‐ Harvey St to Frank St kerb and gutter replacement

Esplanade, Point Vernon (Corser to ESA park entrance) Full reconstruction including bike lanes

East St, Scarness (Stephenson to Zephyr)

Howard St, Burrum Heads (Burrum St intersection)

Boat Harbour Dr Median infill – artificial grass

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Chapel Road Upgrade

The following projects are to commence this financial year:

Urangan Pier lighting

Paradise St, Pt Vernon ‐ stormwater drainage upgrade

Ariadne Street, River Heads (Russell St to 10.33km)

Carpenters Team Completed:

Fraser Island Track Pad – Eurong missing link

Skate park footbridge

Moreton St Depot ‐ ceiling

Maryborough Cemetery – extension to office

PCYC building maintenance

Gundiah Hall access ramp

Gundiah School bus shelters

Maryborough Library ‐ foyer ceiling repair Carpenters Works in Progress or due to commence shortly:

Torbanlea Hall – repairs due to white‐ant damage

New toilet block at Toogoom

Urangan Pier board replacements

Urangan Pier lighting

Orchid Beach Track maintenance & track pads

Happy Valley approach grids

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Faye Smith Wetlands boardwalk

Esplanade retaining wall (opposite Black Dog Café)

Torquay Road Bus Shelter

Kent Street Bus Shelter Call tenders and commence construction on the following projects:

Tavistock St (Freshwater St to Esplanade) and Esplanade (Tavistock to Zephyr St) ‐ asphalt overlay

Oleander Ave, Kawungan ‐ pavement rehabilitation and asphalt overlay, (McLiver St to Kabi St)

Esplanade, Point Vernon upgrade (Corser to Beach street)

Main Street upgrade(Stage 1) Christensen St to Samarai Drive (660m)

On street widening and parking near Apex Park

Barry St, Torquay (traffic calming)

Endeavour Way ‐ car parking

NDRRA Project Status

Southern District Approved NDRRA projects in the southern district are currently out to tender with the expectation that physical work will commence in April. Completion of all projects should occur by 30 June 2016, however, due allowance to be made for weather conditions. Betterment Projects Submissions have been made to the Queensland Reconstruction Authority for four (4) betterment projects in the southern district. To date confirmation of which projects have been funded has not been forthcoming. Upon receipt of any confirmation, a design and investigation process will be required prior to the construction process. Fraser Coast Waste

Maryborough landfill stage 7B cell construction is complete and operational.

Council approved a transfer station to be built on the existing Aramara landfill site for Brooweena and surrounding residents. A new right turn lane into the site will be constructed soon on the Maryborough Biggenden Road with the transfer station to be constructed in the 2016/17 financial year.

A new pad has been constructed at the Maryborough landfill site for an aerated floor MAF composting system. The system is now fully operational and provides more consistent, fully composted mulch products on site. This will eliminate the need to bring the fully composted mulch from Nikenbah where the system has been operating for over 12 months.

Fraser Coast Waste has relocated offices to the Maryborough Landfill.

Strategies

Fraser Coast Waste Strategy 2013 – 2020 The Fraser Coast Waste Strategy is progressing in accordance with the goals and outcomes listed within the strategy. Some minor changes will be required on some of the sites due to geological and hydrological testing undertaken on each site. Closure and management plans are being prepared for each site which involves some DEHP licence changes which are required to complete the documents.

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Services

Spraying of Declared Weeds on Council Roads and Areas

During the period of October and January declared weeds such as giant rats tail grass, groundsel, parthenium, mother of millions and salvinia were sprayed using 17700L of chemical over 664klms of roads in the localities of Tuan, Maaroom, Tinnanbar, Poona, Teddington, St Marys, Fraser Island, Yengarie, Grahams Creek, Antigua, Glenwood, Dunmora, Doongul, North Aramara, Thinoomba, Woocoo, Brooweena, Teebar, Bunya Creek, Malarga, Nikenbah, Calgoa, Aldershot, Maryborough West, Oakhurst, Bauple, Myrtle Creek, Boonooroo, Yerra, Dundowran, Tinana.

Spraying parthenium weed in Glenwood (Class 2 declared pest)

Element 5 (Main Roads contract ‐ pest management element), treatment of declared weeds has

begun on all State and Federal roads within the Fraser Coast Region and will be ongoing until the

end of the year.

Kerb and channel treatments used 7800L of herbicide covering 124km in Scarness,

Maryborough, Tinana, Granville, Urangan.

The community use spray trailer has been fully booked out over the November to January

period with property owners mainly controlling pests such as salvinia, lantana and giant rats tail

grass.

A program has been run with landowners in the Grahams Creek area for training, treatment and

awareness utilising the Green Army in assisting delivery of the program.

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Salvinia being washed downstream from the upper reaches of the Mary River & Tinana Creek systems

PEST ANIMALS Trapping in November to January resulted in nine (9) traps being set to capture foxes without any being captured, nine (9) feral pig traps were set with one (1) being captured, eight (8) wild dog traps set with one (1) being captured and 21 cat traps were set with five (5) feral cats being captured. 244 bounties for pigs and 43 for wild dogs were claimed from 1 November to end of January. Some ad hoc 1080 baiting was carried out during this period for both wild dogs and feral pigs mainly in the sugar cane properties of Beaver Rock and Yerra. A program to control rabbits with Pindone in Brooweena was progressing well until the rains set in. Indian myna traps are continuing to be used to trap this pest bird by the community, with plenty of sightings regularly being reported. MOSQUITO PROGRAM Light traps were set with very few mosquitoes being trapped, location of traps being:

Eli Waters,

River Heads and

Dundathu

A Mosquito Management program has been undertaken on the coastal monitoring sites with treatments applied where breeding was beginning to appear;

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Ovi traps have also been set to monitor the presence of aedes egypti mosquitoes; to date none of these species have been recorded.

PEST SURVEY PROGRAM Inspections and re‐inspections are occurring across the region in a strategically planned manner to cover localities evenly across the region. The localities surveyed during this period include Glenorchy, Toogoom, Torbanlea, Ferney, Yengarie, Urraween, Nikenbah, Glenbar, Gootchie, Tinana, Tinana South, Prawle, Beaver Rock, The Diamonds, Dundowran, Tiaro, Grahams creek and Glenwood. Pests found include but are not limited to:

Mother of millions

Giant rat tail grass

Groundsel bush

Prickly pear

Salvinia

Water hyacinth

Parthenium 141 properties were inspected and 244 properties re‐inspected; the main weeds found are:

giant rats tail grass

Salvinia

water hyacinth

Groundsel

prickly pear

mother of millions/live leaf Pest Notices issued from the results of the surveys are as follows:

Advisory Notices issued ‐ 30

Pest Control Notices issued ‐ 21

Enter & Clear – 3 EDUCATIONAL AND AWARENESS PROGRAM No official functions were held during this period other than the normal education staff provide on a regular basis to the community, which include the identification of weeds and control.

Funding applications

Bridge Renewal Program Council has been successful in its application to seek $ 1,143,667 of Federal Government Funding for the renewal of Gutchy Creek Bridge. A condition of funding is that works will commence within twelve months of the offer, however the works are expected to commence and be completed by the end of 2016, weather permitting.

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Community Resilience Funding Council has been successful in its application to seek $566,836 of State Government funding for the construction of revetment walls to protect sections of the foreshore in front of the Hervey Bay Sailing Club and Hervey Bay Surf Life Saving Club. A condition of funding is that the works are completed within twelve months.

Update on Projects

Coastal Protection Updates A development application for the aforementioned revetments at Torquay (comprising of either proposed rock or a hybrid of rock and Geotextile Sand Containers) was lodged in November. Assessment is underway, with a decision expected next quarter, as well as a Marine Parks Permit. Water Quality Studies & Monitoring An assessment of part of the Bunya Creek catchment is underway to identify options for future water quality measures in this growing catchment. One of the longest and most persistent algae seasons appears to be behind us. Several rounds of algae sampling and testing were undertaken generally between September 2015 and January 2016 in Pialba, Dundowran and Toogoom, with several targeted clean‐up efforts undertaken at Dundowran. Water Quality Infrastructure Delivery of bio‐retention basins in Lowlands Lagoons and Pulgul Creek Catchments were completed, along with a gross pollutant trap at the end of Robert Street within the quarter. Local Government Infrastructure Plan Project (LGIP) Council officially resolved to commence a LGIP in December. The draft LGIP was also finalised during this quarter and is now under assessment by Council’s appointed Third Party Reviewer. Howard Drainage Assessment Subsequent to Council adopting the Howard Drainage Strategy in October 2015, additional flood modelling for Howard has been substantially completed and will be tabled at a future Council meeting for consideration.

Joint Burrum, Cherwell, Isis and Gregory River Flood Study The Joint Burrum, Cherwell, Gregory and Isis Flood Study is complete. Council adopted flood levels for the 100 year ARI climate change scenario (10% increase in rainfall intensity plus HAT + 0.8m tailwater) on 2 December 2015. Mapping to reflect the new Flood Hazard Area has been made available on internal and public mapping until such time as the Flood Hazard Overlay maps within the Fraser Coast Planning Scheme are amended with the update.

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Asset Management Condition Assessments The ARRB Group have completed their survey of the FCRC sealed network. The results are now under review and will assist in identifying future works and forward planning, such as the reseal program in the first instance. RECOMMENDATION That the Regional Infrastructure Portfolio report be tabled.

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ITEM NO.: ORD 5.2

MINUTES OF THE POST‐ELECTION MEETING HELD IN THE FRASER COAST REGIONAL COUNCIL CHAMBERS, MARYBOROUGH CITY HALL, KENT STREET, MARYBOROUGH ON MONDAY, 18 APRIL, 2016 COMMENCING AT 9.30 AM

PRESENT: Councillor Chris Loft (Chairman) Councillor James Hansen Councillor Anne Maddern Councillor Paul Truscott Councillor Daniel Sanderson Councillor Rolf Light Councillor David Lewis Councillor Darren Everard Councillor Denis Chapman Councillor Stuart Taylor Councillor George Seymour STAFF IN ATTENDANCE: Chief Executive Officer, Ms Lisa Desmond Director Community & Development Services, Mr Peter Smith Director Organisational Services, Ms Alexis Hill Director Infrastructure Services (retiring), Mr Wayne Sweeney Director Infrastructure Services, Mr Davendra Naidu Principal Officer Corporate Communication, Mr Kevin Corcoran Marketing and Digital Team Coordinator, Mrs Lynda Downing Meeting Secretary, Ms Marlene Dennis OPENING PRAYER Pastor Ian Moncrieff Victory Church MAYOR’S DECLARATION OF OFFICE The Chief Executive Officer, being authorised, took the Declarations of Office of the

Mayor and his certificate was duly signed.

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Minutes of the FCRC Post Election Meeting held on Monday, 18 April 2016 Page 2

At the request of Mayor Loft, each new Councillor, Councillors Denis Chapman, Paul

Truscott, David Lewis and Anne Maddern provided a 3 minute presentation on their first week in Council.

ITEM 1 COUNCILLORS’ DECLARATION OF OFFICE The Chief Executive Officer, being authorised, took the Declarations of Office of the

Councillors and certificates were duly signed.

ITEM 2 APPOINTMENT OF DEPUTY MAYOR RESOLUTION AMENDMENT: (Taylor/Everard) That point 2 “the position of Deputy Mayor be reviewed every 12 months” be removed. Lost (2/9) RESOLUTION Mayor Loft called for nominations for the position of Deputy Mayor.

a. Councillor George Seymour nominated for the position of Deputy Mayor.

(Taylor/Everard) b. Councillor Rolf Light for the position of Deputy Mayor. (Chapman/Hansen)

Carried Unanimously RESOLUTION (Light/Seymour)

That ballot for the position of Deputy Mayor be taken by a show of hands. Carried Unanimously

RESOLUTION (Chapman/Hansen) That in accordance with the provisions of Section 175(2) of the Local Government Act 2009, Council appoints Councillor Light to the position of Deputy Mayor.

Lost 5/6

RESOLUTION (Taylor/Everard)

That in accordance with the provisions of Section 175(2) of the Local Government Act 2009, Council appoints Councillor Seymour to the position of Deputy Mayor.

Carried 6/5

RESOLUTION (Sanderson/Chapman)

That the position of Deputy Mayor be reviewed every 12 month. Carried 9/2

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ITEM 3 DAY AND TIME FOR HOLDING MEETINGS RESOLUTION (Truscott/Light)

That Council Meetings be held every third Wednesday at 10.00 a.m. with the location alternating between Hervey Bay and Maryborough Council Chambers, commencing on Wednesday 4 May, 2016 at the Hervey Bay Council Chambers.

Carried Unanimously

ITEM 4 COUNCILLORS’ SUPERANNUATION RESOLUTION (Everard/Light)

That in accordance with s226 of the Local Government Act 2009 Council resolves that Superannuation contributions of 12% of a Councillor’s base remuneration be made on behalf of Councillors.

Carried Unanimously

ITEM 5 EXPENSES REIMBURSEMENT AND PROVISION OF FACILITIES FOR MAYOR AND

COUNCILLOR POLICY

RESOLUTION (Hansen/Light) That Council resolves to adopt the Expenses Reimbursement and Provision of Facilities

for Mayor and Councillor Policy. Carried Unanimously

Refer to Pages 7 – 18 for the Expenses Reimbursement and Provision of Facilities for

Mayor and Councillor Policy.

ITEM 6 APPOINTMENTS TO COUNCIL COMMITTEES/REFERENCE GROUPS AND EXTERNAL

COMMITTEES/ORGANISATIONS RESOLUTION (Seymour/Everard) That the nominated Councillors be appointed to represent the Fraser Coast Regional

Council on the Council Committees/Reference Groups and External Committees/Organisations outlined in the schedules below:

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(a) Council Committees:

Committee Representation

Audit Committee

2 Councillors

Mayor (observer) Cr Stuart Taylor Cr George Seymour

(b) Council Reference Groups:

(c) External Committees/Organisations:

Organisation Portfolio/Councillor Representative

Fraser Coast Education Alliance Cr Anne Maddern Cr Daniel Sanderson

Fraser Island World Heritage Community Advisory Committee

Cr George Seymour

Hervey Bay Chamber of Commerce

Cr Daniel Sanderson

Reference Group Councillor Representative

Advancing Agriculture Advisory Group

Cr James Hansen Cr Chris Loft Cr Anne Maddern

Fraser Coast Inclusive Communities Action Team Cr James Hansen Cr Denis Chapman (observer)

Fraser Coast Heritage Reference Group

Cr George Seymour Cr David Lewis Cr Paul Truscott (observer)

Reference Group Councillor Representative

Ted and Maud Mungomery Vine Forest Management Committee

Cr George Seymour

Sister Cities Community Reference Committee

Cr Paul Truscott Cr James Hansen (observer)

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Organisation Portfolio/Councillor Representative

Hervey Bay Safety Network

Cr Daniel Sanderson Cr Paul Truscott

Local Disaster Management Group Cr Rolf Light (Chair) Cr Stuart Taylor (Deputy Chair)

Maryborough Chamber of Commerce

Cr Daniel Sanderson

Maryborough & District Committee on the Ageing Inc.

Cr Paul Truscott

Maryborough Safety Network Committee

Cr. Daniel Sanderson Cr Paul Truscott

Mary River Catchment Coordinating Committee

Cr James Hansen Cr Anne Maddern

Rural Fire Brigades Cr James Hansen or Cr Rolf Light

Tiaro & District Landcare Group Cr James Hansen Cr Anne Maddern

Wide Bay Burnett Regional Organisation of Councils

Mayor (Proxy Deputy Mayor) and CEO Cr Darren Everard and Cr. James Hansen (observers) (subject to WBBROC advice)

Wide Bay Burnett Regional Roads Group

Mayor Cr Denis Chapman

Wide Bay Regional Planning Advisory Committee (RPAC)

Cr Denis Chapman Cr David Lewis

Widelinx Pty Ltd

Cr Paul Truscott Cr Stuart Taylor

Fraser Coast Opportunities Ltd No Councillor Representatives Independent Board

Wide Bay Water Corporation Mayor

FCO Tourism Advisory Group Cr Darren Everard Cr Stuart Taylor

Carried Unanimously

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ITEM 7 ELECTION OF DISTRICT REPRESENTATIVES TO THE LOCAL GOVERNMENT ASSOCIATION

OF QUEENSLAND EXECUTIVE 2016‐2020

RESOLUTION (Loft/Chapman)

That Councillor Jack Dempsey, Mayor of Bundaberg be nominated for election as the Local Government Association Executive District Representative for District 3 – Wide Bay & Burnett.

Carried Unanimously

ITEM 8 MOTION OF WHICH DUE NOTICE HAS BEEN GIVEN – REMOVAL OF CONDITION OF USE

SIGNS, TIARO, BAUPLE, ROSSENDALE AND PETRIE PARKS RESOLUTION (Maddern/Hansen) That Council immediately remove reference to the Regional Camping Permit and the

fine amount on the signs located at the Tiaro, Bauple, Rossendale and Petrie Parks pending the review of the Fraser Coast Camping Options Strategy.

Carried Unanimously

There being no further business, the Meeting closed at 10.53am. Confirmed at Ordinary Meeting No. 4 of the Fraser Coast Regional Council held at Hervey Bay on 4 May 2016. ..................................... MAYOR

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COUNCIL POLICY

Policy Title:

EXPENSES REIMBURSEMENT AND PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS POLICY

Policy Subject: Governance

Policy No: #858978

Directorate: Office of the CEO

Department: Office of the CEO

Section: Office of the CEO

Responsible Officer: Chief Executive Officer

Authorised by: Chief Executive Officer

Adopted Date: 01/10/08

Review Date: Budget 2017/18

Amended Date: 22/06/2016

PURPOSE The purpose of this policy is to authorise the payment of reasonable expenses incurred, or to be incurred, by Councillors; and provide facilities, including administrative support staff, to assist Councillors to discharge their duties and responsibilities, having regard to local circumstances. PRINCIPLES This policy has been written to be compliant with the Local Government Principles as referenced in s4(2) of the Local Government Act 2009. The Principles are as follows: (a) Transparent and effective processes, and decision‐making in the public interest; and (b) Sustainable development and management of assets and infrastructure, and delivery of effective

services; and (c) Democratic representation, social inclusion and meaningful community engagement; and (d) Good governance of, and by, local government; and (e) Ethical and legal behaviour of councillors and local government employees. Council has considered what is reasonable and fair in the preparation of this Policy, given the size and complexities of Councillors’ responsibilities. Councillors should not be financially disadvantaged when carrying out the requirements of the role of Councillor and should be fairly and reasonably compensated in accordance with statutory requirements and community expectations. Conversely, Councillors incurring expenses should not gain personal funds as a result of their role in serving the community.

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Facilities and resources provided to Councillors by Council are for the sole use of Councillors in undertaking their duties and must be used responsibly and appropriately. Spouses, partners and family members of Councillors are not entitled to reimbursement of expenses or to have access to facilities allocated to Councillors. This policy and the process of approval ensure there is accountability and transparency in the reimbursement of expenses incurred, or to be incurred, by Councillors. POLICY SCOPE This policy applies to the Mayor, Deputy Mayor and Councillors and is made pursuant to Section 249 of the Local Government Regulation 2012. When adopted by resolution of Council, the policy authorises the: payment of reasonable expenses incurred, or to be incurred, by Councillors; and provision of facilities, including administrative support staff, to assist Councillors in discharging

their duties and responsibilities. The payment and/or reimbursement of expenses and the provision of facilities for Councillors must only be for the actual cost of legitimate business use and be: open and transparent, prudent, responsible, acceptable to the community and in accordance with

statutory requirements; based on ensuring economy and efficiency; and subject to budget provisions. DEFINITIONS Approved: Means approved by Council resolution. Councillors: Includes the Mayor, Deputy Mayor and other Councillors, unless specifically identified. Expenses: Expenses are payments reasonably incurred, or to be incurred, in connection with Councillors discharging their duties. The expenses may be either reimbursed to Councillors or paid direct by Council for something that is deemed a necessary cost or charge. Expenses are not included as remuneration. Administrative Note: All expenses are exclusive of GST. Facilities: Facilities provided to Councillors are the “tools of trade” required to enable them to perform their duties with relative ease and at a standard appropriate to fulfil the community expectation of their role. Official Council Business: Activities conducted on behalf of, and approved by Council where a Councillor is required to undertake certain tasks to satisfy legislative requirements or achieve business objectives for the Council. Official Council business should result in a benefit being achieved either for the local government and/or the local community. This includes: Attendance at Council and Committee Meetings; Attendance at prescribed Local Government Training/Workshops and Conferences;

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Attendance at civic ceremonies and community events where a formal invitation has been

received inviting Councillors in their capacity to undertake official duty; Attending public meetings, annual meetings, community meetings, organised/official events or

presentation dinners where invited as a Councillor; Attending meetings of community groups where invited to speak about Council programs or

initiatives; Attending private meetings with constituents, where arranged through official Council channels

and details of discussions are documented in official records or diaries; Attending Civic Reception functions on behalf of the Mayor; and Attending organised meetings, inspections and community consultations pertaining to Council

responsibilities. Private Use of Council Vehicle: Use of a Council vehicle for other than official Council business is private use. For the purposes of this policy only, however, private use does not include: Travel between a Councillor’s home and the official Council business; Any incidental deviations from the direct travel route where the distance travelled is not material

(eg a Councillor who is attending official Council business could stop en route at the corner store, provided that the Councillor does not make a significant deviation from the most direct route).

The home garaging of the Council vehicle is permitted. Professional Development: Discretionary Professional Development: Discretionary Professional Development is considered to be training where Councillors choose to attend at his/her discretion. Discretionary Professional Development must be endorsed by the Mayor and Chief Executive Officer. A limit of $7,500 will be available to each Councillor over the four‐year term to cover registration costs to attend discretionary training. Travel, meal, accommodation and other costs associated with discretionary training are included in the relevant expenditure categories. Mandatory Professional Development: Mandatory Professional Development is training where one or more Councillors are required to attend training courses, workshops, seminars or conferences for skill development related to a Councillor’s role. Examples of this type of training include Councillor induction, code of conduct, meeting procedures and legislative obligations, conferences or specific events that are relevant to all Councillors. Travel, meal, accommodation and other costs associated with Mandatory Professional Development are included in the relevant expenditure categories. Nomination of Councillors as delegates or observers for conferences shall be in accordance with the following:

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1. Conference and/or Mandatory Professional Development < $2,500 – approval of the Mayor in

consultation with the Chief Executive Officer 2. Interstate, Overseas and Conference and/or Mandatory Professional Development > $2,500 –

approval by Council resolution. Attendance at Major Industry Conferences: Council may nominate the Mayor (or delegate) and another Councillor delegate to attend major industry conferences being the Australian Local Government Association (ALGA) National Conference and Local Government Association of Queensland (LGAQ) Conference, as approved by the Mayor in consultation with Councillors. Additional Councillor delegates may attend the Local Government Association of Queensland (LGAQ) Conference, as approved by the Council. Reasonable: Council must make sound judgments and consider what is prudent, responsible and acceptable to the community when determining reasonable levels of facilities and expenditure. POLICY CONTENT Commencement Fraser Coast Regional Council’s Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy is effective immediately upon adoption by Council. In accordance with s251 of the Local Government Regulation 2012, as soon as practicable after Council adopts or amends the policy, a copy of the policy must be made available for inspection and purchase by the public at Council’s public office. In addition, the policy must be published on Council’s website. Limitation This policy deals with reimbursement of expenses and provision of facilities to Councillors but does not apply to Remuneration of Councillors. Payment of Expenses Expenses will be paid to Councillors through administrative processes approved by Council’s Chief Executive Officer subject to: the limits outlined in this policy; and relevant approval process eg Council endorsement by resolution; Mayor or Chief Executive Officer

approval. Expense Categories: Fuel Costs Fuel for Council owned vehicles used for official Council business will be

provided or paid for by Council.

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Out of Pocket Expenses Councillors are entitled to reimbursement of out of pocket expenses deemed

necessary in the conduct of Official Council Business. The maximum amount of out of pocket expenses (excluding reimbursement of expenses for professional development and as approved by Council) that may be claimed is:

Mayor $3,250 per annum. Councillors $750 per annum.

Note: Out of pocket expenses may include registration and attendance fees,

ticket costs, meals and gifts but no alcohol, raffle tickets. Non‐Council related expenditure or expenditure in relation to partners,

spouses or family members is not permitted. In order to comply with s186 of the Local Government Regulation 2012 which

requires Council to publish expenses incurred by each Councillor during the year under Council’s Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy in its Annual Report, Councillors incurring hospitality expenses are required to maintain documentary evidence of all such expenditure which will be provided to the Chief Executive Officer on a monthly basis.

Where any conflict exists between this policy and Council’s Entertainment and

Hospitality Policy, this policy will take precedence. Councillors’ expenses will be reported in Council’s Annual Report. Divisional Offices Councillors are entitled to reimbursement of an amount of $800.00 per annum

to assist with office hire and/or bookings of space for a Divisional Office. Councillors are required to provide documentary evidence expenditure to claim the reimbursement.

Telephone or Data Councillors are entitled to reimbursement of an amount of $240.00 per annum

for costs associated with maintaining telephone landline and data connection at their home. Councillors are required to provide documentary evidence expenditure to claim the reimbursement.

Insurance Cover Council will indemnify or insure Councillors in the event of injury sustained

while discharging their civic duties. Council will pay the excess for injury claims made by a Councillor resulting

from conducting official Council business. Professional Council will reimburse expenses incurred for: Development

mandatory professional development; and discretionary professional development deemed essential for the

Councillor’s role, based on the following:

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1. Expenses incurred in attending approved conferences to be refunded

within the Elected Members’ budget for the financial year;

2. Council will meet registration fees together with reasonable travel, accommodation and sustenance expenses for attendance at authorised conferences/industry events.

3. Councillors will provide a report on the outcomes of any Professional

Development or Conference attendance. Travel Required to Represent Council Councillors are to travel via the most direct route, using the most economical

and efficient mode of transport. Councillors’ private vehicle usage may be reimbursed by Council if the total travel claim does not exceed the cost of the same travel using economy flights plus the cost of taxi transfers.

Council will pay for reasonable expenses incurred for overnight

accommodation when a Councillor is required to stay outside the local government’s region.

Accommodation All Councillor accommodation for official Council business will be booked and

paid for by Council. Council will pay for the most economical deal available. Where possible, the maximum standards for Councillors’ accommodation should be 4 star rating.

Where particular accommodation is recommended by conference organisers,

Council will take advantage of the package deal that is the most economical and convenient to the event.

Incidental Costs Up to $20 per day may be reimbursed by Council to cover any incidental costs

incurred by Councillors required to travel, and who are away from home overnight, for official Council business upon provision of receipts.

Meals Council will reimburse costs of meals for a Councillor when:

the Councillor incurs the cost personally; and the meal was not provided:

- within the registration costs of the approved activity/event;

- during an approved flight. The following limits apply to the amount Council will reimburse for meals:

Breakfast up to $20 Lunch up to $30 Dinner up to $60

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Alcoholic beverages would not normally be provided during the daytime.

Reasonable alcoholic beverages may be consumed during a dinner but should be associated with and included in the $ limit set for meals.

Private Vehicle Usage Councillors’ private vehicle usage may be reimbursed by Council if:

the travel has been endorsed by Council resolution; the claim for mileage is substantiated with log book details; and the total travel claim does not exceed the cost of the same travel using

economy flights plus the cost of taxi transfers.

Travel Bookings All Councillor travel, approved by Council, will be booked and paid for by

Council. Economy class is to be used where possible although Council may approve

business class in certain circumstances. Airline tickets are not transferable and can only be procured for the

Councillor’s travel on official Council business. They cannot be used to offset other unapproved expenses (e.g cost of partner or spouse accompanying the Councillor).

Frequent Flyer points or other loyalty program benefits accrued on Council

business must not be used for personal travel and, where possible, should be utilised to offset future Council travel expenses.

Travel Transfer Costs Any travel transfer expenses associated with Councillors travelling for Council

approved business will be reimbursed eg trains, taxis, buses and ferry fares. Cab charge vouchers may also be used where Councillors are required to

undertake duties relating to the business of Council. Provision and private use of Council owned facilities All facilities provided to Councillors remain the property of Council and must be returned to Council when a Councillor’s term expires. Based on the principle that no private benefit is to be gained, the facilities provided to Councillors by Council are to be used only for official Council business unless prior approval has been granted by resolution of Council.

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Facilities Categories: Administrative Tools Councillors are entitled to use Council facilities as required to assist in

discharging their duties and responsibilities including (but not limited to):

shared office space and meeting rooms computers stationery shared access to photocopiers printers facsimile machines publications use of Council landline telephones and internet access in Council

offices secretarial support

IT Equipment Councillors are provided with the following IT equipment to assist in

discharging their duties and responsibilities:‐

Ipad or Laptop

Iphone

Printer

Optional ‐ Ipad mini or Iphone 6T

Corporate Credit Card The Mayor will be provided with a corporate credit card for business expenses in accordance with this Policy. Councillors may be issued with a Corporate Credit Card for payment of out of pocket expenses in accordance with this Policy. Car Parking Council will provide Councillors with: Amenities

car parking at the local government office premises and/or reimbursement of parking costs paid by Councillors while

attending to official Council business. Parking in Regulated Areas All Councillors will be issued with a sticker to place on their Council vehicle to allow them to park in regulated parking areas throughout the Region without attracting a penalty notice. Councillors are however, requested to only park in areas that are not a loading zone, disability zone etc. A Hervey Bay Airport Parking Card will also be provided to Councillors for parking within the regulated parking area at the Hervey Bay Airport.

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Maintenance Council will be responsible for the ongoing maintenance and Costs of Council reasonable wear and tear costs of Council‐owned equipment Owned Equipment that is supplied to Councillors for official business use. Identity/Access Card, Councillors will be entitled to receive: Name Badge

an identity/access card a name badge

Safety Equipment for The necessary safety equipment for use on official Use on Official Council business eg safety helmet/boots. Council Business Vehicles: Use of Councillors may have access to a Council vehicle for official Council Vehicles on Council business. Official Council Business Vehicles & Councillors are authorised for private use of Council‐owned Telecommunication motor vehicles and telecommunication devices on the Devices: Private Use following terms and conditions: of Council Facilities (a) (i) Councillors are to reimburse Council for the private use of

Council owned vehicles based on an annual log book assessment over a period of 12 weeks based on the c/km cost of providing a Council Vehicle ($0.473c/km reviewed annually); or

(ii) In lieu of keeping a vehicle log and paying Council for

private use, based on actual kilometres, Councillors may purchase the rights to the limited private use of the Council vehicle at a cost of $3,265 pa (reviewed annually). This cost has been determined by estimating a fair value for private use, based on the variable costs in operating a vehicle.

(b) Councillors are to reimburse Council for the cost of private usage

on Council owned telecommunication devices eg iPad, Smart Phone & internet. The following options are available:

(i) Actual call costs reimbursement

Reimbursement of actual calls basis – declared monthly.

(ii) Percentage or nominated dollar amount of usage reimbursement

Identify percentage of Council‐related and private calls from the itemised phone bill covering a representative four‐week period to establish the pattern of use for the entire year – reviewed annually.

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Identify a dollar value for the monthly reimbursement of private call costs.

(iii) Declaration of non‐private usage

Completion of an annual statutory declaration that a Councillor will not utilise a Council phone for private use.

Example of private and work related phone calls:

Personal Call – phone your relative to discuss weekend arrangements on Council mobile, not directly relating to Council business. Work Related Call – calling your partner to advise that you are running late after a Council meeting or returning the call of a resident.

(c) Provision of Councillor Private Use of Facilities Declaration by way

of template DOC #846704 to the Chief Executive Officer on a monthly basis.

Vehicles: Use of Councillors will be reimbursed for private vehicle usage on Private vehicles on official Council business on the following terms and Official Council conditions: Business

(a) based on a claim for mileage substantiated by log book;

(b) reimbursement calculations based on actual kilometre cost incurred by Council reviewed annually ($0.473c/km); and

(c) Provision of Councillor Reimbursement Claim by way of template

DOC #846833 to the Chief Executive Officer on a monthly basis. Claims for Reimbursement: All claims for reimbursement of expenses will be made on the approved form and submitted with original receipts to the Office of the CEO. Claims certified by a Councillor as complying with this policy will be authorised for payment by the Chief Executive Officer. Claims must be presented within 3 months of incurring the expense and claims will be paid on a monthly basis. Councillors accept full responsibility for the accuracy of each claim: Failure to comply with this policy, falsifying claims or logbooks or the misuse of facilities may breach the Councillors’ Code of Conduct and/or represent an offence under the Criminal Code and may be referred to the Crime and Misconduct Commission. Reporting: A report summarising all expenditure in relation to this policy will be included in the Council’s Annual Report.

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Legislation

Reimbursement of Expenses and Provision of Facilities for Councillors

As defined in s250 and 251 of the Local Government Regulation 2012 – S250 (1) A local government must adopt an expenses reimbursement policy. (2) A local government may, by resolution, amend its expenses

reimbursement policy at any time. S251 (1) As soon as practicable after a local government adopts or amends its

expenses reimbursement policy, the local government must—

(a) ensure a copy of the policy may be inspected and purchased by the public at the local government’s public office; and

(b) publish the policy on the local government’s website. (c)

(2) The price for purchasing a copy of the policy must be no more than the cost to the local government of making the copy available for

purchase.

Annual Reporting of Councillors’ Expenses

As defined in s186 of the Local Government Regulation 2012 – (1) The annual report for a financial year must contain particulars of— (b) the expenses incurred by, and the facilities provided to, each

councillor during the financial year under the local government’s expenses reimbursement policy;

RELATED DOCUMENTS: DOC #871699 – Options for Private Use of Council Vehicles DOC #2221761 – Options for Private Use of Council Telecommunication Devices DOC #2313463 – Councillor Private Use of Council Vehicle Declaration DOC #846833 – Councillor Reimbursement Claim for Private Vehicle Use DOC #846704 – Councillor Private Use of Council Owned Smart Phone Declaration DOC #2197919 – Councillor Vehicle Log Sheet DOC #2349520 – Statutory Declaration (Annually) that Councillor will not use Council Phone for

Private Use DOC #1874609 – Direct Payment Request for Councillor Expenses Claim

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RELATED LEGISLATION: Local Government Act 2009 Local Government Regulation 2012 RELATED POLICIES: FCRC Entertainment and Hospitality Policy FCRC Commuter and Private Use of Vehicles Policy

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4 MAY 2016

ITEM NO: ORD 9.1

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 4

WEDNESDAY, 4 MAY 2016

SUBJECT: AUDIT COMMITTEE MEETING MINUTES MEETING NO. 33 – 15 OCTOBER 2015 MEETING NO. 34 – 11 FEBRUARY 2016 DIRECTORATE: ORGANISATIONAL SERVICES AUTHOR: INTERNAL AUDITOR, Leah McCormack DOC NO: #3094523 1. PURPOSE Pursuant to s10 (f) of the Audit Committee Charter, minutes of the Audit Committee are to be

presented to a Council Ordinary Meeting. 2. RECOMMENDATION That the minutes of Audit Committee Meeting No. 33 and Audit Committee Meeting No. 34 be

received and noted.

ATTACHMENTS: 1. Minutes of Audit Committee Meeting No. 33 DOC# 3029130 2. Minutes of Audit Committee Meeting No. 34 DOC# 3087761

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1

AUDIT COMMITTEE MEETING MINUTES NO. 33

HELD ON OCTOBER 15, 2015

COMMITTEE MEMBERS PRESENT:

Councillor Rolf Light (Chairman) Ron Richards, External Committee Member David Wardley, External Committee Member Sydney Shang, Acting Director Organisational Services Mayor Gerard O’Connell

COUNCIL EMPLOYEES PRESENT:

Narelle Ballini, Executive Manager Financial Services Leah McCormack, Internal Auditor Lisa Desmond, Chief Executive Officer Peter Dart, Financial Planning and Reporting Coordinator

EXTERNAL PARTIES PRESENT:

Stephen Tarling, Partner, Deloitte Touche Tohmatsu (Teleconference) Denis Byram, QAO (Teleconference)

Meeting was opened at 10:00am

Agenda topics

AUD 1 APOLOGIES

Kirsti Kee, External Committee Member Councillor Chris Loft

AUD 2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

SUMMARY: The minutes from the previous meeting 10 September 2015 were approved.

RESOLUTION: That the minutes of the Audit Committee meeting held 10 September 2015 be taken as read and adopted as a correct record.

MOVED BY: Ron Richards

SECONDED BY: David Wardley

CARRIED UNANIMOUSLY

AUD 3.1 AMENDED AUDIT COMMITTEE CHARTER

SUMMARY:

The amended Audit Committee Charter was presented. Further changes to the Charter were discussed including removing item 11(e).

The Audit Committee’s function and responsibilities under section seven were alsodiscussed and it was agreed that the Internal Auditor will review the items under Risk

ORD 9.1 - ATTACHMENT 1 Minutes of Audit Committee Meeting No. 33

4 MAY 2016

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2

Management, Control Framework and Compliance and Performance and develop a high level description of the duties. These will be amended and resubmitted to the Committee atthe February 2016 meeting. Approved amendments will be submitted to Council forapproval in the meantime.

RESOLUTION: That the Audit Committee approve the Audit Committee Charter as amended.


SECONDED BY: Cr Rolf Light

CARRIED UNANIMOUSLY

AUD 3.2

2014/15 DRAFT CLOSING REPORT AND AUDITED CONSOLIDATED FINANCIAL STATEMENTS

SUMMARY:

Stephen Tarling presented the draft Closing Report and the 2014‐15 Audited Financial Statements to the Audit Committee via teleconference. Stephen apologised for not beingable to attend the meeting in person. Stephen discussed the status of the audit as outlined on page 3 and advised the committee that the final quality assurance procedures were being conducted and clearance of the financial statements was expected early next week. Stephen advised the committee that some time outside the audit timeframes may be required to finalise the audit of Fraser Coast Opportunities. Stephen advised that statutory reporting is not required for small controlled entities. Stephen explained that he is currently in discussions with QAO in relation to any implications. Stephen discussed the de‐corporatisation of Wide Bay Water (WBW) and advised that a marker should be put in place now to ensure the most efficient approach for the entitiesgoing forward. Standalone financial statements will be required to be prepared for WBW, as well as consolidation. Stephen advised that future proofing the process is important from the audit committee’s perspective. The Mayor queried the de‐corporatisation of WBW and whether this would have an impact on the audit time frames for 2014‐15. Stephen advised that there will be a modified auditopinion issued based on an emphasis of matter. This is in relation to the going concernassumption of WBW. Stephen highlighted that this is in relation to WBW as a stand‐alone entity. Stephen assured the committee that there is no question about the going‐concern of Council as a consolidated entity. Note 12 in the financial statements, highlights this to theattention of the reader. Denis from QAO echoed Stephen’s comments and advised the committee that everything ison track. Stephen advised that no material deficiencies in relation to internal controls have been identified. Stephen explained that there is some fine tuning required in relation to the expensing and capitalisation of under construction works and capital works in progress. Stephen discussed the key audit matters as per section three of the draft Closing Report.

4 MAY 2016

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3

The main discussion was in relation to the correction of errors in the prior and current year. Stephen advised that there are two treatments for errors depending on the level ofmateriality of the find. The main adjustment was in relation to the recognition of a significant number of storm water assets that should have been included in a previous year,but have only been identified and recorded in the fixed asset register during 2014‐15. This adjustment was presented as a restated prior period position. Stephen advised that note 28 in the financial statements highlights the correction of priorperiod errors and advised that they are happy with the disclosure. The financial sustainability ratios on page 8 were discussed. The only area outside the draft targets was the Asset Sustainability Ratio for the consolidated entity, which has a target of 90%. It was noted that this result is consistent with prior periods, and that for Council as a standalone entity there has been an improvement. Lisa Desmond advised the committeethat the ratios for the consolidated entity reflects the true picture when compared against the average for Coastal Councils. Lisa Desmond advised the committee that the Financial Sustainability ratios indicate thatCouncil is in a good sustainable financial position. Councillor Light queried how Fraser Coastwas performing in relation to the Local Government Sector. Denis from QAO advised thatthe results will be included in the Report to Parliament and that large Councils often struggle to meet the Operating surplus ratio. Stephen thanked Management, Lisa, Narelle and her team for their patience throughout theaudit process. Mayor Gerard O’Connell thanked Stephen for his comments and for the acknowledgement of Management as this is good for the committee to know. Stephen advised that a final management letter would be issued following the close out ofthe final audit items.

RESOLUTION: The audit committee note the draft closing report and the financial statements andrecommends their acceptance by Council.

MOVED BY: David Wardley

SECONDED BY: Ron Richards

CARRIED UNANIMOUSLY

AUD 3.3 ANNUAL POLICY REVIEW – INTERNAL AUDIT CHARTER

SUMMARY:

The Internal Audit Charter was due for its annual review by the Audit Committee. Thefollowing amendments were advised by the Committee:

Amend item six under Objective to “Risk Framework and assessments”;

Add Audit Committee under item 6.4 – Audit Quality Control;

Correct “Auditor‐General”.


MOVED BY: Cr Rolf Light

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4


CARRIED UNANIMOUSLY

AUD 4.1 UPDATE ON INTERNAL AUDIT ACTIVITIES

SUMMARY: Leah McCormack provided an update on current internal audit activities and projects that are in progress. A number of audit reports will be included in the February 2016 agenda.

RESOLUTION: That the update be received and noted by the Audit Committee.

AUD 5.1 OUTSTANDING AUDIT ISSUES REGISTER

SUMMARY:

The audit committee was provided an update on all outstanding issues, including thosebeing recommended for closure by the responsible officers. All items recommended forclosure were accepted by the audit committee. A question was raised in relation to the status of issues 3 and 4 of the Council ProcurementPolicy spot check. Leah advised that no action has been taken at this point in time and thatshe would follow up and report back to the committee at the next meeting.

RESOLUTION:

That: a. The report be received and noted by the audit committee. b. The following items be removed from the outstanding audit issues register:

Internal Audit Spot Check – Council Procurement Policy: Issue 1;

Internal Audit Spot Check – Corporate Credit Card: Issue 1;

Internal Audit Community Grants: Issue 2.

MOVED BY: Cr Rolf Light


CARRIED UNANIMOUSLY

AUD 5.2 POLICIES REGISTER

SUMMARY: The audit committee was provided an update on all Council policies including the status ofreviews.

RESOLUTION: That the policies register be accepted by the Audit Committee.


SECONDED BY: Cr Rolf Light

CARRIED UNANIMOUSLY

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AUD 5.3

RISK MANAGEMENT PROJECT

SUMMARY: Leah McCormack advised that there had not been any significant change since the updateprovided at the September 2015 audit committee meeting. The risk/audit system is still inthe process of being tested.

RESOLUTION: The update be received and noted by the audit committee.

AUD 6.1 APPOINTMENT OF EXTERNAL COMMITTEE MEMBER

SUMMARY: The Committee was advised that the Report to Council to recommend the appointment ofa new independent audit committee member had been prepared and was listed on theagenda for the Ordinary Meeting 21 October 2015.


Meeting was closed at 11:18am.

SPECIAL NOTES The next meeting will be held Thursday 11 February 2016.

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1

AUDIT COMMITTEE MEETING MINUTES NO. 34

HELD ON FEBRUARY 11, 2016

COMMITTEE MEMBERS PRESENT:

Councillor Rolf Light (Chairman) Ron Richards, External Committee Member David Wardley, External Committee Member Michael Parkinson, External Committee Member Alexis Hill, Director Organisational Services

COUNCIL EMPLOYEES PRESENT:

Narelle Ballini, Executive Manager Financial Services Leah McCormack, Internal Auditor

EXTERNAL PARTIES PRESENT:

Bruce Preston, Engagement Director, Deloitte Touche Tohmatsu (Teleconference) Denis Byram, QAO (Teleconference)

Meeting was opened at 10:00am

Agenda topics

AUD 1 APOLOGIES

Mayor Gerard O’Connell Lisa Desmond, Chief Executive Officer Councillor Chris Loft, Observer

AUD 2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

SUMMARY: The minutes from the previous meeting 15 October 2015 were approved.

RESOLUTION: That the minutes of the Audit Committee meeting held 15 October 2015 be taken as read and adopted as a correct record.



CARRIED UNANIMOUSLY

AUD 3 DISCLOSURE OF INTERESTS IN MATTERS ON THE AGENDA

DISCLOSURES: David Wardley declared an interest in AUD 4.7 and advised that he is a member of theToogoom Community Association.

ORD 9.1 - ATTACHMENT 2 Minutes of Audit Committee Meeting No. 34

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2

AUD 4.1

2016/2017 PROPOSED MEETING DATES

SUMMARY:

The 2016/2017 meeting schedule was discussed. Committee members were advised that thedates for the meeting in September 2016 and October 2016 would be determined closer to thetime depending on the milestones agreed with the external auditors. Meeting invites would besent in advance once the dates were determined. Narelle highlighted there has been a change to the timeliness assessment criteria by QAO andthat the financial statements are now required to be finalised before 25 October 2016.

RESOLUTION: The report be received and noted by the Audit Committee and for the Internal Auditor toforward schedule to members accordingly.

AUD 4.2

REVIEW OF AUDIT COMMITTEE CHARTER

SUMMARY:

The amended Audit Committee Charter was presented to the committee. Further amendments were advised by the Committee:

Include Work Health and Safety as a focus area for the Committee under section 7 –Functions and Responsibilities.


MOVED BY: Rolf Light


CARRIED UNANIMOUSLY

AUD 4.3 2016 EXTERNAL AUDIT PLAN

SUMMARY:

Bruce Preston presented the 2016 External audit plan. The areas of audit significance were discussed including:

Consolidation – relating to the transitional arrangements for WBW;

Infrastructure assets – Property plant and equipment valuations and residual valueconsiderations;

Procurement practices, contract management and management override of controls;

Financial Sustainability management judgements;

New disclosure – related party disclosure;

Revenue Recognition – timing of grant and contribution income.

Bruce highlighted the following items for the Committee:

Fee for Fraser Coast Opportunities Ltd and Widelinx Pty Ltd are still ‘To beconfirmed’;

Small increase for 15/16 fee estimate compared to prior year due to the WBWimpact, however there has been an overall downward trend in fees since 2012 whichreflects the work that Management is doing;

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Local Government elections should have no major impact on the audit;

Wide Bay Water Plans are still moving;

Audit of WBW for the full year as a standalone entity and nothing different is expected;

Use of internal audit work and topical areas in the Local Government Sector;

Milestones and timeframes for the audit are only tentative and have not been formalised at this stage.

Denis from the QAO highlighted the following for the Committee:

QAO will issue a bulletin on related party transactions;

QAO has extended the contract with Deloitte for a further two years to ensurecontinuity after the WBW transition and a new Auditor will be appointed for the 17/18 financial audit;

Changes to 15/16 Assessment Criteria for Council’s timeliness and quality of financialstatements and the effectiveness of internal controls;

Financial Statements are now required by 25/10/2016 not 31/10/2016;

14/15 Report to Parliament is currently being reviewed and should be available afterthe elections.

RESOLUTION: That the audit committee approve the 2016 external audit plan.


SECONDED BY: Alexis Hill

CARRIED UNANIMOUSLY

AUD 4.4 2015 FINAL MANAGEMENT LETTER

SUMMARY:

Bruce Preston highlighted the table on page 2 of the Management letter and advised that of the fifteen points remaining open, four points relate to other matters for discussion and that a number of the items will be closed at the interim audit. There were no material deficiencies identified. Ron Richards queried item 2.2 in Appendix B. Alexis provided the committee withclarification in relation to how Council uses N‐drive.

RESOLUTION: The management letter was received and noted by the Audit Committee

AUD 4.5 TRANSITION OF WBWC TO A COMMERICAL UNIT OF FCRC

SUMMARY: Currently Council and WBWC are working on due diligence, finalisation of transitional planfor transition to take place on 1 July 2016. Area to still be transitioned financial services, GIS,stores/ procurement and safety.

RESOLUTION: The update was received and noted by the Audit Committee.

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AUD 4.6

CEO PERFORMANCE REPORT – DECEMBER 2015

SUMMARY:

Discussions were held around Council’s high local spend percentage, overdue rates, notice of sale process and the external debt recovery process. A suggestion was made to includecomparative statistics throughout the Department Reports section to provide an indication of performance trends. Going forward, Leah will advise external members when the monthly CEO PerformanceReport is available for viewing on Council’s website.

RESOLUTION: The report be received and noted by the Audit Committee.

AUD 4.7 ASSET REVALUATIONS

SUMMARY:

Narelle provided the committee with the following update on the asset revaluation process:

Inspections commenced 11/01/2016;

1600 buildings will be inspected;

It has been identified that two buildings currently recorded as Council assets are notactually owned by FCRC but by the Community Association, one of which is owned bythe Toogoom Community Association;

Discussions with the external auditors have taken place and they are not majorly concerned as the buildings are valued at approximately $170, 000 and do not meet the materiality threshold;

As an outcome of this finding, a review of leasing arrangements and internal processeswithin the Property team are going to be undertaken;

Other impacts of this finding include reviewing the payment of insurance and repairs and maintenance on the buildings.

RESOLUTION: The update be received and noted by the Audit Committee

AUD 5.1 RIGHT TO INFORMATION AND INFORMATION PRIVACY INTERNAL AUDIT REPORT

SUMMARY: Leah presented the internal audit report. The audit did not identify any non‐conformancesor reportable issues. There was however seven suggested improvements whichManagement have agreed to implement.

RESOLUTION: The audit report be received and approved by the Audit Committee.

AUD 5.2 CONTRACT MANAGEMENT INTERNAL AUDIT REPORT

SUMMARY: Leah presented the internal audit report. Leah advised that the report rating was ‘Requires Improvement’ with two non‐conformances identified and four suggested improvements.Management has agreed to only implement three of the six internal audit

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recommendations. The audit committee does not agree with Management’s response to findings 1.2, 1.3 and1.6 and has requested a review of these recommendations.

RESOLUTION: The audit report is not approved until further consideration of findings 1.2, 1.3 and 1.6 byManagement.


SECONDED BY: Michael Parkinson

CARRIED UNANIMOUSLY

AUD 5.3 RMPC AUDIT REPORT

SUMMARY:

Leah presented the internal audit report. Leah advised that the report rating was ‘Requires Improvement’ with six non‐conformances identified and three suggested improvements.Management has agreed to implement all internal audit recommendations. The audit committee has requested a detailed follow‐up review of the implementation ofthe recommendations.

RESOLUTION: That the audit report be received and approved by the Audit Committee and a follow‐up review of the recommendations is scheduled.



CARRIED UNANIMOUSLY

AUD 5.4 CARAVAN PARK QUALITY ASSURANCE REVIEW

SUMMARY: Leah presented the Quality Assurance Review Report. The review did not identify any non‐conformances or reportable issues. There was however eight suggested improvements which Management have agreed to implement.

RESOLUTION: The audit report be received and approved by the Audit Committee.

AUD 5.5 INTERNAL AUDIT PLAN PROGRESS REPORT

SUMMARY: Leah presented the internal audit plan progress report and advised the committee that the audit plan is on track. Leah advised that there are three audits planned for quarter threewhich are currently in progress and two audits planned for quarter four.

RESOLUTION: The update be received and noted by the Audit Committee.

AUD 5.6 16/17 INTERNAL AUDIT PLANNING APPROACH

SUMMARY: Leah presented the 16/17 internal audit planning approach. Alexis highlighted that the focus of the plan for the next year seems to be within the Organisational Services directorate. Leah advised that after the risk assessments are carried out with Executive Managers, the

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coverage across directorates will be reviewed to ensure it provides a balance of audits across all directorates. Narelle requested that the Rating and Revenue and NCP Pricing Internal audits be deferred until the second half of the financial year, given that the WBW transition is occurring 1 July 2016.

RESOLUTION: The report be received and noted by the Audit Committee

AUD 6.1 OUTSTANDING AUDIT ISSUES REGISTER

SUMMARY: The audit committee was provided an update on all outstanding issues, including thosebeing recommended for closure by the responsible officers. All items recommended forclosure were accepted by the audit committee.

RESOLUTION:

That: a. The report be received and noted by the audit committee. b. The following items be removed from the outstanding audit issues register:

Ageing of trade and other receivables;

Finalisation of the review of fixed asset database and associated attributes;

Change management (Low);

IT Security (Low);

Administrator access privileges (Low);

IT disaster recovery (Low).

MOVED BY: Alexis Hill


CARRIED UNANIMOUSLY

AUD 6.2 POLICIES REGISTER

SUMMARY: The audit committee was provided an update on all Council policies including the status ofreviews.

RESOLUTION: That the policies register be accepted by the Audit Committee.


SECONDED BY: Michael Parkinson

CARRIED UNANIMOUSLY

AUD 6.3

RISK MANAGEMENT PROJECT

SUMMARY: Leah advised the committee that the risk project is still ongoing and that Executive Managers will be asked to review risks within their areas and identify new risks andpossible auditable projects as part of the 16/17 internal audit planning process. Leah is

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currently working with Executive Manager Business Improvement and Systems to develop a risk system.


AUD 7.1 2016/2017 BUDGET UPDATE

SUMMARY:

Narelle provided the Committee with an update on the progress of the 2016/2017 budget. Narelle advised that the budget documents have been put aside for now, pending theelection. The Finance team is currently in the process of amalgamating the Wide Bay Water Budget which will be a very extensive process.


AUD 7.2 REVIEW OF DEPUTY CHAIR PERSON

SUMMARY: Deputy Chairperson will be appointed at the meeting scheduled for 26 May 2016 after thelocal government elections.

Meeting was closed at 12:35pm

SPECIAL NOTES The next meeting will be held Thursday 26 May 2016.

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2 MARCH 2016

ITEM NO: ORD 10.1

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO.4


SUBJECT: OPEN RESOLUTIONS REGISTER – MARCH 2016 DIRECTORATE: OFFICE OF THE CEO RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER – Lisa Desmond AUTHOR: ADMINISTRATION OFFICER DOC NO: #903213v75 1. PURPOSE The purpose of this report is to provide Council with an update on the status of outstanding

Council Resolutions and General Business. To avoid confusion and duplication, items in relation to Petitions and Questions on Notice do not form part of the Open Resolutions Register as they have their separate individual items on the Ordinary Agenda.

2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION N/A 3. PROPOSAL Attachment 1 provides details of the status of outstanding Council Resolutions and General

Business as at the reporting date. 4. FINANCIAL & RESOURCE IMPLICATIONS N/A 5. POLICY & LEGAL IMPLICATIONS N/A 6. CRITICAL DATES & IMPLEMENTATION N/A

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7. CONSULTATION N/A 8. CONCLUSION N/A 9. OFFICER’S RECOMMENDATION That the Open Resolutions Register – March 2016 report be received and noted. ATTACHMENT 1. DOCS#903217v82 ‐ Open Resolutions Register – March 2016

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OPEN RESOLUTIONS REGISTER – ORDINARY MEETING

MARCH 2016

Responsible Officer

Action Request

Resolution Details Status

4 MAY 2016

ORDINARY MEETING RESOLUTIONS (OFFICERS’ REPORTS)

MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

GENERAL BUSINESS

Toni Souvlis

CP0901755

FOR GENERAL BUSINESS ITEMS RAISED AS A QUESTION ON NOTICE ‐ REFER QUESTIONS ON NOTICE REGISTER – ITEM ORD 13.1 Ordinary Meeting No. 12 – 9 September 2015 (Minutes) #2875151 ORD 14.1 Existing Community Organisation Leases with Council RESOLUTION (Taylor/Garland) That the Chief Executive Officer be requested to prepare a report on existing community organisation leases with Council including, but not limited to:‐ 1. Cost estimates to rectify any building issues at the TS Krait site; 2. Options for co‐location and other sites for TS Krait;

Points 1, and 3 have been completed. The design concepts for Point 2 are in progress. Point 4 will commence following the approved design concepts.

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OPEN RESOLUTIONS REGISTER – ORDINARY MEETING

MARCH 2016

Responsible Officer

Action Request

Resolution Details Status

4 MAY 2016

1. Details on requests from other community organisations for premises; and 4. Undertake a cost benefit assessment on investing in developing a Community Hub to support

the growing need for community organisations. Carried Unanimously

Toni Souvlis

CP0901795

Ordinary Meeting No 15 – 9 November 2015 (Minutes) #2875317) ORD 14.1 ‐Wild Bird Feeding on the Fraser Coast RESOLUTION (Light/Loft) Investigations for a wild bird feeding facility on the Fraser Coast, including permit requirements and commercial viability, be undertaken.

Carried Unanimously

Report in progress, requires review post storm event which has impacted Scarness Park.

PUBLIC PARTICPATION ‐ NIL

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ITEM NO: ORD 10.2



SUBJECT: APPLICATION FOR NEW LEASE – ALDERSHOT & DISTRICT COMMUNITY ASSOCIATION

DIRECTORATE: ORGANISATIONAL SERVICES RESPONSIBLE OFFICER: DIRECTOR ORGANISATIONAL SERVICES, Alexis Hill AUTHOR: SENIOR PROPERTY OFFICER – CORPORATE BUSINESS, Emma Crabtree DOC NO: #3092977 LINK TO CORPORATE / OPERATIONAL PLAN: N/A

1. PURPOSE The purpose of this report is to seek Council’s approval to enter into a new freehold lease

agreement with the Aldershot & District Community Association over Lot 13 on RP213727. 2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION

The Aldershot & District Community Association has occupied the building under a lease agreement over the whole of the property since 2001. Its lease with Council is due to expire on 23 July 2016 and a new lease has been requested. The new lease will enable the Association to continue to assist the local community with a venue for community events. A site plan (Attachment 1) details the current location of the leased area.

3. PROPOSAL That Council enters into a lease for a period of ten years with the Aldershot & District

Community Association over the whole of Lot 13 on RP213727. 4. FINANCIAL & RESOURCE IMPLICATIONS Under section 1.5 Fraser Coast Regional Council Land/Lease Assistance for Community Groups

(Sport, Recreation, Arts and Culture and Community) policy, costs associated with the preparation of the lease agreements is the responsibility of the Lessees, including but not limited to legal, surveying and registration fees.

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5. POLICY & LEGAL IMPLICATIONS

Under Local Government Regulation 2012, Chapter 6, Section 236 (1) (b) (ii), (2) and (4) Council is exempt from calling for Tenders for leases with community organisations, and for obtaining a market valuation for the purpose of applying the lease fee, provided approval is granted via a Council resolution. The policy relating to this matter is the Fraser Coast Regional Council Land/Lease Assistance for Community Groups (Sport, Recreation, Arts and Cultural and Community).

6. CRITICAL DATES & IMPLEMENTATION If approved by Council, new leases will be prepared in accordance with Council’s Land/Lease

Assistance for Community Groups (Sport, Recreation, Arts and Culture and Community) Policy. 7. CONSULTATION Consultation has occurred with Council’s Executive Team, the Executive Manager Corporate

Business, Janet Campbell, and representatives of the Aldershot & District Community Association.

8. CONCLUSION The proposed lease will provide the Aldershot & District Community Association with a

suitable long term lease over its current venue to provide assistance for the local community with a venue for community events.

9. OFFICER’S RECOMMENDATION That Council resolves that:

a) an exemption from calling for tenders for the lease of the property described as Lot 13 on RP213727 and from obtaining a market valuation to determine the lease fee, is approved in accordance with Chapter 6, Sections 236 (1) (b) (ii), (2) and (4) of the Local Government Regulation 2012,

and

b) the Chief Executive Officer be delegated authority to negotiate and execute a lease with the Aldershot & District Community Association over Lot 13 on RP213727 situated at 2‐6 Vaughan Street, Aldershot for a period of ten (10) years.

ATTACHMENTS: 1. Location Plan

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ORD 10.2 – ATTACHMENT 1 Location Plan

Location plan showing the whole of Lot 13 on RP213727

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ITEM NO: ORD 10.3



SUBJECT: APPLICATION FOR NEW LEASE – NIKENBAH PROGRESS ASSOCIATION


1. PURPOSE The purpose of this report is to seek Council’s approval to enter into a new freehold lease

agreement with the Nikenbah Progress Association over part of Lot 3 on SP104302. 2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION

The Nikenbah Progress Association has occupied the building under a lease agreement over part of the property since 2001. Its lease with Council is due to expire on 31 May 2016 and a new lease has been requested. The new lease will enable the Association to continue to provide the local community with a venue for community events. Council had investigated the possibility of utilising the property, or part of the property in conjunction with the Progress Association, for the establishment of a new SES facility, however it has been proven not to be suitable. A site plan (Attachment 1) details the current location of the leased area.

3. PROPOSAL That Council enters into a lease for a period of ten years with the Nikenbah Progress

Association over part of Lot 3 on SP104302.

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4. FINANCIAL & RESOURCE IMPLICATIONS Under section 1.5 Fraser Coast Regional Council Land/Lease Assistance for Community Groups




6. CRITICAL DATES & IMPLEMENTATION If approved by Council, a new lease will be prepared in accordance with Council’s Land/Lease


Business, Janet Campbell, and representatives of the Nikenbah Progress Association. 8. CONCLUSION The proposed lease will provide the Nikenbah Progress Association with a suitable long term

lease to provide the local community with a venue for community events. 9. OFFICER’S RECOMMENDATION That Council resolves that:

a) an exemption from calling for tenders for the lease of the property described as part of Lot 3 on SP104302, and from obtaining a market valuation to determine the lease fee, is approved in accordance with Chapter 6, Sections 236 (1) (b) (ii), (2) and (4) of the Local Government Regulation 2012,

b) and

c) the Chief Executive Officer be delegated authority to negotiate and execute a lease with the

Nikenbah Progress Association over part of Lot 3 SP104302 situated at 330‐348 Maryborough Hervey Bay Road, Nikenbah for a period of ten (10) years.

ATTACHMENTS: 1. Location Plan

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ORD 10.3 – ATTACHMENT 1 Location Plan

Location plan showing Lot 3 SP104302

Survey plan of leased area

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ITEM NO: ORD 10.4



SUBJECT: APPLICATION FOR NEW LEASE – INTEGRATED FAMILY AND YOUTH SERVICE (IFYS)


1. PURPOSE The purpose of this report is to seek Council’s approval to enter into a new lease agreement

with the Integrated Family and Youth Service (IFYS) over part of Lot 1 T909. 2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION

The IFYS is a not for profit organisation which provides specialist support and intervention programs for children, young people and families. It has occupied a local office in Tiaro for administrative activities which is no longer available. The Tiaro Community Centre has an office space which is rarely used and would be suitable for this type of administrative activity. If approved, IFYS has agreed that the lease will be for a maximum term of two years with a clause containing the right for either party to terminate the lease at any time after the initial six month period, with suitable notice, should IFYS find alternate accommodation, or should Council require the lease area for operational needs or a more suitable use for the Tiaro community. A site plan (Attachment 1) details the current location of the leased area.

3. PROPOSAL That Council enters into a lease for a period of two years, with a clause containing the right for

either party to terminate the lease at any time after the initial six month period, with the Integrated Family and Youth Service over part of the building on Lot 1 T909, Mayne Street, Tiaro.

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4. FINANCIAL & RESOURCE IMPLICATIONS Under section 1.5 Fraser Coast Regional Council Land/Lease Assistance for Community Groups




6. CRITICAL DATES & IMPLEMENTATION If approved by Council, a new lease will be prepared in accordance with Council’s Land/Lease


Business, Janet Campbell, and representatives of the Integrated Family and Youth Service. 8. CONCLUSION The proposed lease will provide the Integrated Family and Youth Service with a suitable term

lease to provide the local community with support services. 9. OFFICER’S RECOMMENDATION That Council resolves that:

a) an exemption from calling for tenders for the lease of the property described as part of Lot 1 T909, and from obtaining a market valuation to determine the lease fee, is approved in accordance with Chapter 6, Sections 236 (1) (b) (ii), (2) and (4) of the Local Government Regulation 2012; and

b) the Chief Executive Officer be delegated authority to negotiate and execute a lease with the Integrated Family and Youth Service over part of the building on Lot 1 T909 situated at Mayne Street, Tiaro for a period of two (2) years with a clause containing the right for either party to terminate the lease at any time after the initial six month period

ATTACHMENTS: 1. Lease Location Plan

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ORD 10.4 – ATTACHMENT 1 Lease Location Plan

Location plan showing site area Approximate location of office space

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ITEM NO: ORD 10.5



SUBJECT: QUARTERLY REPORT ON IMPLEMENTATION OF

CORPORATE PLAN 2014‐2018 & OPERATIONAL PLAN 2015‐2016

DIRECTORATE: OFFICE OF THE CEO RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER AUTHOR: ORGANISATIONAL DEVELOPMENT SUPPORT OFFICER – Caroline

Lynch DOC NO: 3085245 1. PURPOSE

The purpose of this report is to present to Council a Quarterly Report on the implementation of Council’s Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 for January – March 2016 quarter.

2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION

In accordance with the Local Government Regulation 2012 (the Regulation), Council is required to prepare a Corporate Plan for each period of five financial years.

In addition, the Regulation states that a local government must prepare and adopt an

Operational Plan for each financial year and further provides that the Chief Executive Officer must present a written assessment of the local government’s progress towards implementing the annual Operational Plan at Council meetings held at regular intervals of not more than three months.

On 3 July 2013, the Corporate Plan 2014‐2018 was adopted as part of the 2013‐2014 Budget

deliberations. On 17 June 2015, Council adopted its Operational Plan for 2015‐2016. 3. PROPOSAL

A Quarterly Report on Implementation of the Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 for the January – March 2016 quarter is provided for Council’s information.

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4. FINANCIAL & RESOURCE IMPLICATIONS

Nil

5. POLICY & LEGAL IMPLICATIONS The Fraser Coast Regional Council Corporate Plan 2014‐2018 and Operational Plan 2015‐2016

have been formulated in accordance with the requirements of the legislation. 6. CRITICAL DATES & IMPLEMENTATION Timeframes and Targets are detailed in the Corporate Plan and Operational Plan. 7. CONSULTATION Consultation has taken place with Council’s Executive Team and Senior Staff in preparation of

the Quarterly Report. 8. CONCLUSION

The Quarterly Report on Implementation of the Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 for the January – March 2016 quarter has been prepared with appropriate consultation and in accordance with relevant legislation.

9. OFFICER’S RECOMMENDATION

That the Quarterly Report on Implementation of the Corporate Plan 2014‐2018 and Operational Plan 2015‐2016 for the January – March 2016 quarter(DOCS#3085221) be received and noted.

ATTACHMENTS: 1. DOC #3085221 ‐ Quarterly Report on Implementation of Corporate Plan 2014‐2018 &

Operational Plan 2015‐2016 – January ‐ March 2016

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MMaarrcchh 22001166

##33008855222211

ORD 10.5 - ATTACHMENT 1 Quarterly Report on Implementation of Corporate Plan 2014-2018 &

Operational Plan 2015-2016 - January - March 2016

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QQuuaarrtteerrllyy PPrrooggrreessss RReeppoorrtt oonn IImmpplleemmeennttaattiioonn ooff CCoorrppoorraattee aanndd OOppeerraattiioonnaall PPllaannss –– MMaarrcchh 22001166 11

FFrraasseerr CCooaasstt:: ““aa lliiffeessttyyllee ffoorr eevveerryyoonnee”” KEY THEMES

The plan sets out: Our governance

how we govern ourselves;

Our community

how we live;

Our economy

our jobs and our lifestyle;

Our environment

our natural areas;

Our movement and access

how we get around;

Our place and spaces

where we live, work and play.

TThhiiss RReeppoorrtt Operational Plan 2015–16 ........................... 2 ‐ 3 Review of Operations: Office of the CEO .......................................... 4 ‐ 9 Organisational Services ............................. 10 ‐ 15 Community and Development ................. 16 ‐ 29 Infrastructure Services ............................. 30 ‐ 37 Attachment ‐ Status Report

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OOppeerraattiioonnaall PPllaann 22001155 ‐‐ 22001166 The Local Government Regulation 2012 requires Council to prepare and adopt an Operational Plan each financial year that outlines specific works to be undertaken and services to be provided in order to progress the strategies and outcomes set out in the Corporate Plan. The Operational Plan and Budget are based on the Corporate Plan’s ‘Aspirations’ that will ultimately deliver Council’s vision.

PPLLAANNNNIINNGG FFRRAAMMEEWWOORRKK

OFFICE OF ORGANISATIONAL SERVICES

COMMUNITY AND DEVELOPMENT

INFRASTRUCTURE SERVICES

CONTROLLED ENTITIES

CHIEF EXECUTIVE OFFICER

Marketing and Digital Media and Customer Service

Corporate Business Community & Culture Business Operations

Fraser Coast Opportunities

Economic Development Financial Services Development & Planning

Infrastructure Delivery

Wide Bay Water Corporation

Business Improvement and Systems

Open Space & Environment

Infrastructure Planning

Widelinx Pty Ltd

People Development Regulatory Services Design

Works & Services

FTE: 33 FTE: 116 FTE: 211 FTE: 181

Note: Headcount figures do not include temporary staff, casual staff or elected members.

OUR COMMUNITY

MAYOR AND COUNCILLORS

CHIEF EXECUTIVE OFFICER

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The format of the Operational Plan follows Council’s Corporate Plan and is detailed below. A plan has been developed for each ‘Aspiration’ with goals, strategies and outcomes identified to achieve our strategic priorities.

Corporate Plan Aspirations

Measuring and Reporting on the Operational Plan This report covers the quarter January‐ March 2016 and provides an update on the implementation of the annual Operational Plan. Details of the implementation of the strategies and outcomes identified in our Corporate Plan are reported upon to measure the effectiveness of our Operational Plan.

TThhiiss RReeppoorrtt

This Quarterly Report provides information on the operations and achievements of the Fraser Coast Regional Council as they relate to its Corporate Plan 2014‐18 and Operational Plan 2015‐16. As well as meeting the requirements of the Local Government Regulation 2012, this report provides an insight into the projects that Council is undertaking to progress and implement its strategic direction and reviews the operations and activities of Council over the quarter January ‐ March 2016. It is a tool for senior management and Council to evaluate corporate performance.

Operational Plan 2015‐16 Goals

Operational Projects (How will we achieve?)

Key Performance Indicators (How will we measure our

success?)

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OOffffiiccee ooff tthhee CChhiieeff EExxeeccuuttiivvee OOffffiicceerr Lisa Desmond, Chief Executive Officer Quarterly Highlights

Office of the CEO Economic Development

Attended regularly scheduled meetings of a range of networking groups including, WBBROC Regional Economic Development Advisory Group

Involvement on the Project Working Group for the WBBROC REDAC Project “Liveable Cities/Liveable Towns”, Digital Economy, Rural Innovations, and WBB Economic Development Plan projects

Receive and assess Fraser Coast Streetscape Scheme applications.

Organise and attend Advancing Agriculture Advisory Group Meetings as scheduled.

Major Projects Original Maryborough Site – Draft Archaeological Management Plan submitted to the Department of

Environment and Heritage Protection for consideration.

Original Maryborough Site – Application for Exemption Certificate lodged for works within the Parklands areas including weed management, shade structures, bbq, seats etc.

Fraser Coast Sports Precinct ‐ Individual sporting code meetings for the Fraser Coast Sports Precinct finalised.

Fraser Coast Sports Precinct Stage 1 ‐ Submitted to Round 3 National Stronger Regions Fund.

Fraser Coast Sports Precinct ‐ Detailed Design for Stage 1 and Bulk Earthworks finalised.

Maryborough CBD Flood Resilience Project – Detailed Design significantly progressed. Meeting held with Catholic Church representatives re rebuilding or retaining wall.

Maryborough CBD Flood Resilience Project ‐ Commenced preparation of amended Operational Works Development Application.

Fraser Coast Airport Upgrade – Contract works completed. Minor defects and additional fire hydrant requirements now being completed.

Hervey Bay Esplanade Tourist Precinct Master Plan – Continue implementation of the goals and objectives of the Master Plan.

Pialba Esplanade Precinct Detailed Master Plan – Review of Concept Options held with the Project Working Group and consultant. Draft Master Plan now being prepared for consideration.

Brolga Theatre Expansion Project – Funding Agreement finalised with the federal government funding program.

Brolga Theatre Expansion Project – Detailed Design commenced.

Maryborough Airport Airpark – Approval receive for change to JV Partner’s Reconfiguration of Lot Application.

Maryborough Airport Airpark – JV Partner’s Operational Works application lodged and currently being assessed.

Urangan Foreshore Precinct – Concept Planning commenced for Urangan foreshore area in the vicinity of the existing concrete seawall.

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Grants Round Two of Council’s 2015/16 Community Grants and Regional Events Support Scheme opened on 9

November 2015 and closed on 1 February 2016. The report was considered by Council and grants with a total value of $63,696 were awarded in March, 2016. Applications for grants under Round One 2016/17 will be invited July, 2016 and close October, 2016.

Recent Funding Application Results: Building Our Regions Round 1 – Nikenbah trunk infrastructure – Unsuccessful Building Our Regions Round 1 – Original Maryborough Site – Unsuccessful. 20 Million Trees project – Eli Creek Upper Vegetation – Successful

Recent funding application submissions: Safer Streets Program Round 2 – Howard and Torbanlea Safety Enhancement National Stronger Regions Fund – Fraser Coast Sports Precinct – Stage 1 National Stronger Regions Fund Round 3 – Maryborough Story Trail – Stage 3

Marketing and Digital Media

60 Media Releases prepared and distributed

17 Media Responses produced and distributed

Twitter promotions – 2,522 Tweets, 48 Following and 1,286 Followers (+51)

Website 47,853 sessions by 30,570 unique visitors

Daily postings on corporate Facebook site – 4,717 Followers (+864)

Postings on Disaster Centre Facebook page as needed – 7,985 Followers (+430)

Production and distribution of monthly Corporate e‐newsletter (6,658 subscribers)

Production and placement of corporate advertising

Media campaign – introduction of compulsory desexing at of change of ownership

Backyard Adventures media campaign

Storm season/Get Ready media campaign

Seniors Weeks/Expo media campaign

Sports Plus Expo media campaign

Eat Safe

Australia Day

Developed artwork for Maryborough CBD street party

End of term PowerPoint

River Heads Road Project updates

Esplanade Point Vernon road works media

Storm clean up media

Halcro Street Community Centre media campaigns

Employment promotional banners

Seniors Expo promotion

TVC’s produced and aired – Backyard Adventures (supplied clip), dog/cat desexing, CEP (previously produced)

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Customer Service Customer Service Calls answered during quarter is 23,340

Customer Service Counter customers serviced during quarter is 7,961

Building Administration Counter customer services during quarter (up to 31/03/2016) 531

Received 6 Customer Service Award nominations

Awarded 3 Customer Service Award winners (Jan and Feb only)

Dealt with on average 85% of calls at the first point of contact

Connection Program for 2015 completed and will be continued in 2016 ongoing

Continuing Customer Service Section staff recognition program with weekly recognition provided

Reviewing outcomes from a CRM Quality Assurance program ongoing in the Customer Service Section to improve Customer Service Officers completion and selection of appropriate CRM types and within the Regulatory Services team to improve notations (memos) added to CRM’s and length of time held open

Undertaken ongoing adjustments to Customer Service operational items required for handling Wide Bay Water enquiries specific to the information/service level instructions for Customer Service Officer’s within their information management tool

Delivery of reporting and billing requirements for Wide Bay Water Customer Service, Service Level Agreement completed monthly

Action Listing Champions in Customer Service providing feedback on required updates and wording for enhanced service to Customers by Customer Service Section

Review of staff arrangements and tasks within Regulatory Service Admin team is ongoing

2015/16/ Animal clean up outcomes from 2,458 unpaid animal registrations account to date are: 3% still require physical door knocking by Compliance Officer, 9% have been issued PINs to date and remaining portion were split between being removed from system (i.e. dead/moved) and account now paid.

Continued development and review of administration “Cheat Sheet” for Building/Plumbing and Compliance units

Continued the rolled out via People Development an organisational customer service learning tool using eLearning which incorporated TARA, Charter and style guide requirements

Continued the rolled out via People Development an organisational customer service learning tool for Telephone Skills training

Provided an organisational reminder to continue the application of the adopted ‘Three Tiered’ approach to ensure support for the Customer Service Section and a positive service experience for Customers

Developed a plan to manage the reporting of Online Septic outcomes within the FC Region

Developed and implemented a ‘complete’ Regulatory Service statistical document for the issue of consistent statistical information across all Regulatory Service staff

Developed and implement standard report templates for Regulatory Service Supervisors for guidance of useful information, graphs and statistics to be included

Developed CRM monitoring of CRM number for all Regulatory Service staff and weekly reporting to focus on timely completion of CRMs

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Outlook for the coming Quarter

Office of the CEO

Economic Development Continue to attend regional economic development forums including REDAC monthly meetings and

project working group meetings

Attend to business enquiries and provide information as required.

Liaise regularly with and attend periodic meetings with state government agencies including Department of State Development and Department of Infrastructure and Planning.

Attend visit to Wellcamp Airport, Toowoomba as part of the REDAC Committee.

Organise and attend Advancing Agriculture Advisory Group Meetings as scheduled.

Major Projects Original Maryborough Site – Draft Archaeological Management Plan – finalise negotiations with the

Department of Environment and Heritage Protection for consideration.

Original Maryborough Site – Commence preparation of Heritage Agreement and Exemption Certificates in accordance with the Archaeological Management Plan.

Original Maryborough Site – Receive decision on application for Exemption Certificate lodged for works within the Parklands areas including weed management, shade structures, bbq, seats etc.

Fraser Coast Sports Precinct Stage 1 – Receive advice from the federal funding program on outcomes of assessment of application submitted to Round 3 National Stronger Regions Fund.

Maryborough CBD Flood Resilience Project – Commence construction of the Adelaide Street roadworks.

Maryborough CBD Flood Resilience Project – Submit and receive decision on Application for Exemption Certificate to the Department of Environment and Heritage Protection for the reconstruction of the Catholic Church retaining wall.

Maryborough CBD Flood Resilience Project – Submit amended Operational Works Development Application for assessment.

Fraser Coast Airport Upgrade – Finalise all works.

Hervey Bay Esplanade Tourist Precinct Master Plan – Continue implementation of the goals and objectives of the Master Plan.

Pialba Esplanade Precinct Detailed Master Plan – Finalise Master Planning process.

Brolga Theatre Expansion Project – Finalise Detailed Design.

Brolga Theatre Expansion Project – Call for tenders for construction and award contract.

Maryborough Airport Airpark – Finalise assessment and issue determination notice for JV Partner’s Operational Works application.

Urangan Foreshore Precinct – Finalise Concept Planning for Urangan foreshore area in the vicinity of the existing concrete seawall.

Grants Upcoming funding Opportunities:

Building our Regions Round 2 – Expressions of Interest opens April 4, closes April 29 o Howard Sewerage o Urraween to Nikenbah Rail trail o Wetside Water Slide o Maryborough Story Trail Stage 3 o Nikenbah trunk infrastructure

Get Playing Plus ‐ Currently Open, closes April 29 o Sports Precinct Netball Infrastructure

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Marketing and Digital Media Compilation of Annual Report

Review of Webpages

Develop divisional E‐newsletters

Adoption Centre media campaign

Main Street (over Ghost Hill) redevelopment media campaign

Signage development with Parks and Natural areas

Investigation of Flagtrax banner system

Volunteers Expo

Filming libraries campaign

Customer Service Meet requirements to maintain the Service Level Agreement for WBW telephones

Continue to develop operational tools and staff knowledge to undertake Water and Sewerage enquiries within Customer Service implemented

Ongoing actioning of SLR operational ideas (not requiring Council approval)

Finalise rollout of both Telephone Skills training and Customer Service Standards Training via eLearning across the organisation

Ongoing review of Customer Service and Regulatory Service CRM’s for quality assurance items i.e. details obtained, CRM type, memo notations, timely completion

Continuation of Customer Service Connection Program in 2016

Completion of a Customer Service Workshop for staff development and training

Continue the promotion of eLearning to Customer Service and RS Administration staff or other skill improvement training relevant to their position and development needs

Ongoing review of Regulatory Services Administration functions and processes

Implement Backflow program as per DCDS direction

Review WebCC alternatives due to Telstra move to new telephone options and ceased support of WebCC system

Continue ongoing Lapsing Notice process

Continue to develop operational tools and staff knowledge within Regulatory Services Administration for enhanced coverage arrangements and cross‐skilling needs

Continue to develop and implement a standard Animal Clean‐up process (Door Knock process) which is primarily administered by Regulatory Services Administration team and assisted by Compliance Officers

Continue with the development of an internal Service Level Agreement with Health Section to enhance service level delivery by CS and to provide support to the Health Officers

Identify Health Section requirements for administrative support in general and upon the implementation of the Eat Safe Fraser Coast program

Finalise and roll out ‘Spills’ procedure for frontline staff and provide overview for staff awareness

Continue to develop and implement mandatory desexing of animal processes and regulation activities in accordance with Local Law requirements

Continue to refine and implement processes changes as affected by the Local Law changes in the areas of Compliance and Health.

Implement Online Septic Solutions as per DCDS direction

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Financial Performance Operational Budget

Capital Budget Excludes NDRRA Flood Recovery Works

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OOrrggaanniissaattiioonnaall SSeerrvviicceess

Alexis Hill, Director

Quarterly Highlights

Organisational Services Preparing asset management and continuous improvement steering committees

Due diligence for WBWC transitions

Commence e‐services and digital strategy project

Commence project management framework project

Corporate Business Building Asset Management Plan drafted and revised

Customer surveys for caravan park managers’ performance reviews completed

Hervey Bay terminal upgrade ‐ automatic doors installed

New departure lounge (FIFO/Charter) construction almost completed (assisting)

Hervey Bay Airport runway design progressed

Maryborough Airport runway resealing design progressed

New Hervey Bay Airport advertising licence – quotations assessed

Caravan Parks Master Plan progressed in conjunction with Foreshore Management Plan

Insurance assets schedule review in line with 2015/16 valuations commenced

Restoration of Maryborough City Hall clock programmed

Preparation of marking strategy for caravan parks

WBWC insurance and property management transition

Community Hub concept plans

Finalising insurance reports

Finalising post event evacuation plan for caravan parks

Financial Services Preparation and issue of the second water and sewerage notices

Continuation of work for the integration of Wide Bay Water Corporation Submission of monthly progress report to QRA for approved submissions Continuation of external debt recovery processes with external recovery agency for outstanding rates and

sundry debts

Preparation for the interim audit for 2015/16

Continuation of the 2016/17 budget processes including preparation for briefing of new Council

Business Improvement Information Technology and Systems

Implementing new asset management system for WBWC

Continuation of WBWC IT transition

IT Network replacement underway

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New Maryborough IT Microwave network installed

IT Security Network replacement program complete

PC replacement completed

Server replacements completed

Printer/copier replacements completed

Disaster Management

Get Ready promotions continuing

DMO collective group developed

Age care research project finalising

Audit/Governance

Ongoing implementation of Delegations and Authorisations

Councillors’ Declarations for Private Use of Council Vehicles and Telephones and Private Vehicle claims

Registers of Interests for Councillors, CEO and Employees reporting directly to CEO

Review of Governance Policies and Procedures

Preparation of Quarterly Report on Corporate and Operational Plans January – March 2016

Progressing internal audits as per the 2015/2016 Audit Plan

Progressing quality assurance audit as per the 15/16 plan

Preparation of 2016/17 Internal Audit Plan

Preparation of 2016/17 Operational Plan

Workshop and Fleet Procurement

Finalisation of 2015/16 FCRC fleet replacement program

Finalisation of 2015/16 WBWC fleet replacement program

Finalisation of all 2016/17 replacement programs

Closure of the HB workshop and implementation of outsourcing arrangements

Commencement stores review

Review plant and fleet hire rates

Work Health and Safety WBWC work health and safety transition

People Development Continued to develop and implement corporate online e‐learning programs

Continuation of outdoor workforce up‐skilling program

Continuation of corporate image initiatives including the integration of corporate image throughout the recruitment process.

Continuation of Think Outside the Box initiative

Continuation of Let’s Get Fraser Coast Working Program, 186 participants placed in program

Continuation of Skills 4 Work initiative, 59 placements filled in program

Continuation 2015/16 Leadership Discovery program

Job Swap day implemented

Organisation absenteeism of 3.77% at March 2016

Organisation attrition rate of 5.82% as at March 2016 for financial year

Managed 19 industrial and employee related matters Jan‐Mar 2016

Managed/investigated 9 external complaints Jan‐Mar 2016

Executive remuneration review 2016

Weekly site visits

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Employee Opinion Survey staff results and strategies – 41% FTE completed ‐ average survey result was 86%;

Commence safety transition WBW – to Business Improvement and Systems department

Wide Bay Water Corporation Service Level Arrangements Update

Continue service level arrangement for GIS

Continue service level arrangement for Asset Management

Continue service level arrangement for Payroll

Continue service level arrangements for Human Resources

Continue service level arrangement for Records and IT

Continue service level arrangement for Wetside

Continue service level arrangement for Water Billing

Continue service level arrangement for Fleet Procurement

Continue service level arrangement for Customer Service

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Organisational Services Implementation of any continuous improvement steering committee initiatives

Finalisation of WBWC transition and due diligence

Continuation of e‐services and digital strategy project

Continuation of project management framework

Corporate Business Lease over part of lower floor of Tiaro Medical Centre progressed

Hervey Bay Airport runway upgrade design finalised

Maryborough Airport runway resealing design finalised

New Hervey Bay Airport Advertising Licence finalised

Hervey Bay Terminal upgrade finalised – replacing seating, replacing cisterns

New Departure lounge (FIFO/Charter) finalised (assisting)

Assetic program – Asset Management Plan finalised

Caravan Parks Master Plan progressed in conjunction with Foreshore Management Plan

Refurbishment of Residence at Torquay Caravan Park completed

New insurance asset schedule completed

Maryborough City Hall Clock restored

Finalised caravan park post event evacuation plan

Finalise WBWC property management and insurance transition

Investigate online booking for beachfront tourist parks

Financial Services Preparation and issue of 3rd water and sewerage notices

Continuation of the 2016/17 budget processes including workshops with new Council and integration of WBW budgets

Continuation of external Debt Recovery processes for outstanding rates and sundry debts

Finalisation of work for the integration of WBWC to Council

Completion of Asset revaluation processes and preparation for the annual audit of Council’s financial records

Business Improvement

Information Technology and Systems Finalisation of 2015/16 replacement program

Upgrade of exchange

Replacement of wireless points

Planning to 2016/17 replacement program

Finalisation of WBWC safety transition

Disaster Management Maryborough Flood brochure finalised

Hervey Bay Storm surge brochure finalised

ALERT gauges maintained

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DMO conference

ALERT gauge maintenance by BOM

Audit/Governance Completion of new Councillors declarations

Preparations for WBWC transition

Approval of 2016‐17 Internal audit plan

Finalise and adopt 2016‐2017 Operational Plan

Quality audits continue

Workshop and Fleet Procurement 2016/17 program confirmed

2015/16 program finished

Stores review finalised

People Development Ongoing development and implementation of corporate online e‐learning programs

Develop and implement strategies from 2015 Staff Employee Opinion Survey responses

Continue to develop and implement workplace wellness initiatives

Develop and implement strategies for IR reform and award modernisation implementation

Develop and implement online induction

Continue promotion of Safety Lifesaver program

Continue promotion of corporate image initiative

Continue promotion of Think Outside the Box initiative

Continue Let’s Get Fraser Coast Working initiative

Continue Skills 4 Work initiative

Review Domestic Violence leave policy

Preparation annual Corporate training plan for 16/17

Finalise WBWC transition and staff transitional plan

Wide Bay Water Corporation Service Level Arrangements Update Continue service level arrangement for GIS

Continue service level arrangement for Asset Management

Continue service level arrangement for Payroll

Continue service level arrangement for Human Resources

Continue service level arrangement for Records and IT

Continue service level arrangement for Wetside

Continue service level arrangement for Water Billing

Continue service level arrangement for Fleet Procurement

Continue service level arrangement for Customer Service

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4 MAY 2016

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CCoommmmuunniittyy aanndd DDeevveellooppmmeenntt Peter Smith, Director Quarterly Highlights

Community and Culture Cultural Services

Executive Manager Community and Culture attended the Fraser Coast on Tour delegation to Hobart. The purpose of the delegation was to experience award winning tourism and business operations, meet with operators and tourism leaders and contribute to an ongoing leadership/mentoring team for the region. Lessons and opportunities are being actively applied to Council’s cultural tourism activities.

The Maryborough Story Trail project progresses with support from State Government LGSSP funding. All components of this phase will be implemented by the end of June 2015 and will include more audio/visual story boxes, bronze artworks and light projections.

Concept designs for public art concepts for City Park and Esplanade Precincts were developed for consideration.

The 5th edition of Fraser Coast Scene – arts and cultural program for February to June 2016 ‐ was developed and distributed.

Gatakers Artspace/311 Kent Street

11 exhibitions and 5 events were attended by 2,015 visitors for the quarter, which is very slightly down on the previous year’s figures (‐0.15%)

Workshops held during the period included: o 6 weekend drawing classes held by Brett Jones o Life drawing classes held every Saturday morning o 2 x 2 day printmaking workshops held Jan – march

Building repair work is in progress on 311 Kent Street which includes window refurbishment and an entrance statement.

Fraser Coast Cultural Centre

The Hervey Bay Regional Gallery hosted 5 exhibitions and two opening nights events were attended by 2,888 visitors this quarter, which is up by 9.5% compared to the previous year.

Workshops during the period included: o 7 children’s art workshops o 5 ART Conversation (Arts and Alzheimer) Gallery Tours including 2 Outreach programs at Torbay

and Blue care.

12 Wednesday Afternoon Melodies were held in the foyer.

1 business hire in Boardroom

The Fraser Coast Discovery Sphere hosted 3 school groups, 2 bus tour groups and 3 corporate business functions.

New and refurbished displays were implemented including: The Maheno Shipwreck exhibition; a new reef tank; conversion of the touch tank to a hermit crab tank.

New worksheets and tour activities for schools and groups were established.

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Portside Precinct

The Bond Store visitor numbers were 968 during the period, which is down by 3.78% of visitors as compared with the same period last year due to a large family reunion event held in February 2014.

The Bond Store Basement hosted the 25th anniversary dinner for Maryborough Toastmasters in March with 35 people attending.

Customs House visitor numbers were 697 during this period, representing an increase of 10.28 % of visitors compared with the same period last year.

During the months of February and March the Customs House Residence hosted an exhibition by local artist Val McIntosh in the upstairs area.

In February a group booking of 35 passengers went on the Ghost Tour (the ghost tour is now operated upon request for group bookings).

Heritage tours during the period included: o 217 people taking the guided Walking Tour o 18 people joining the Portside by Night tour o 2 visiting bus groups hosted by Mary Heritage pop on tours.

The development of a new, regular evening guided walking tour product is underway, with launch set for June 2016. The tour will be a progressive story telling experience that incorporates sound and light elements of the Maryborough Story Trail.

The Brolga Theatre

6 ticketed performances were staged, attended by 2,647 patrons. These included mainly touring performances such as The Searchers, Jimeoin, Take Me Home – The Music and Life of John Denver and a sell‐out performance from Guy Sebastian. Our annual touring film festival, Flickerfest was also held this period featuring the best of Australian short films.

11,923 people attended 35 Corporate and private events during this period.

Regular Last Friday Club and Sunday Riversides events continued to be popular, with several Sunday events being affected by weather.

With the announcement of NSRF funding, final design work was progressed for the Terrace and Restaurant refurbishment project.

Recreation Services

Funding has been given to three sporting groups to implement projects: Wide Bay Gymnastics, Maryborough Hockey and Maryborough Amateur Athletics.

Planning work is underway on four sporting fields/complexes to update existing and dated master plans.

Hervey Bay Aquatic Centre

Solar panels have been installed on the 25m roof and will provide some relief to the electricity bill.

Renovations have occurred in the admin area to allow a connection between the admin and canteen.

Learn to Swim has been through a change in the booking process that should improve administration of the program.

Staff from both centres have attended Links training seminars to improve use of the program.

New seating has been installed in the coffee area and the 25m pool utilising discretionary funding from Councillor Darren Everard.

The first school has confirmed a booking for a school swimming winter program. Maryborough Aquatic Centre

New seating has been installed under the main verandah utilising discretionary funding from Councillor Darren Everard.

Training has been completed on the new pool butler that will pull the blankets on the 25m and 50m heated pools at night.

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Wetside Water Park

Centre area of the park has been refurbished with steps and a ramp leading down to a landscaped grass area. Great job done by the Parks Construction Crew! Great feedback has been received by clients.

The general store is closing which will effect Wave Rider ticket sales and re‐assess operations over the break.

Tables have arrived on site and the delivery of new deck inserts is imminent.

Light Shows have returned and have been well received. Maryborough Showgrounds and Equestrian Park

92 events hosted during the period the quarter which included ‐ The North Coast Camp Out Hot‐rod Rally and Car Show brought enthusiasts together for the Easter

weekend. ‐ The first Endurance Ride hosted at the venue was great success. The numbers attending far exceeded

expectations and we are looking forward to more of these events here. ‐ There were motorhome and caravan club rallies with the participants reporting that they thoroughly

enjoyed the regional attractions during their stay. ‐ New lights have been installed in the Bird Pavilion ready for the upcoming poultry show and the

annual show. Other buildings and outdoor areas and tracks have been undergoing upgrades and maintenance so they are ready for the peak event period.

Community and Youth Services

2016/2017 Little Lime Book has been published

The Inaugural Sports+ Expo attracted over 3000 visitors and 90 sport and recreation exhibitors. This event was supported by PCYC, Department of National Parks, Sport and Racing and Sportfirst.

Youth Music Camp engaged with young people over the school holidays. This camp was held at the Hervey Bay Neighbourhood Centre and supported by Fraser Coast Regional Council.

The 2016 Fraser Coast Youth Ambassadors have commenced with 13 new young people. An emphasis on this year’s program will be leadership and innovation.

Application closed for the Youth and Community Development Grant Round with 12 applications to host events and activities to celebrate Youth Week, NAIDOC Week, National Reconciliation Week, Under 8s and National Volunteers Week

Council were successful in receiving funding from PHN Central Queensland, Wide Bay and Sunshine Coast to implement a Regional Sports, Leisure and Community Network.

Home Assist

There has been a greater than normal increase in registration by people eligible for Home Assist services.

This has resulted in the program delivering our contracted hours within the first three quarters of the financial year.

Domestic Assistance Spring Clean program continues to expand with more and more eligible Clients relocating to the Fraser Coast.

Halcro Street Community Centre

The Community Centre is well patronised with many residents attending games, information and other social mornings being held in the centre.

The Neighbourhood Watch area in which Halcro Street is located now hold their monthly meetings in the centre.

With a hot dry summer the Community Garden needed a great deal of attention and this was completed by our many Volunteers who tend to the garden.

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Seniors in Focus

Plans are well underway for this year’s Senior’s Expo to be held at the Hervey Bay Baptist Church in August.

Seniors Drama Group are fine tuning their latest production and this will be staged in the coming weeks.

Library Services

94,222 visitors to the Libraries during the period with 207,587 physical items borrowed and 1443 new library members.

During the quarter, the Creative Spaces at Hervey Bay and Maryborough libraries hosted: ‐ Three HistoryPin chat group sessions on digitisation and historical research. These will continue

monthly. ‐ Sixteen sessions of junior coding club, introducing juniors to a new digital literacy ‐ Screened six vintage films to enthusiastic full house crowds. ‐ Hosted Harmony Day food tasting activities and a display ‐ Two Storytelling workshops for adults in conjunction with first5forever with 31 participants ‐ Four Lunchtime Local History Talks with an audience of 220 attendees. ‐ Author program: two Local Author talk with 20 participants. ‐ Two Genealogy sessions, which are part of a 12 month workshop program run by Family History

Association of Hervey bay ‐ Community Talk program: one Health session with Australian Hearing 17 participants, and one

Wildlife Talks with the Local Wildlife group with 46 participants. ‐ The spaces also hosted a number of self‐directed afternoons of chess, minecraft, Italian classes,

Colour calm, and book clubs

School visits numbered 18 from across Fraser Coast schools with 274 children and 69 adults in attendance.

Maryborough Toy Library hosted 44 play group sessions during the quarter with 396 children and 342 adults in attendance.

first5forever(f5f) funding from the State Library of Queensland for the next 4 years to deliver on the family literacy initiative has enabled the recruitment of staff to provide extra sessions of storytime and Rattle n Rhyme at main library branches, and outreach sessions to deliver the f5f messages at playgroups, child care centres, community groups and organisations, and schools. To develop pop up libraries at community market days, special events such as Under 8 day and the Mary Poppins festival, and to distribute information packs to families.

A partnership with the Maryborough Wide Bay and Burnett Historical Society Inc. “HistoryPin: Patriotism during World War 1 in the Wide Bay Region” is in progress. The project has accomplished the digitisation of a number of original images of local patriotic events held during World War One, and made available through the Historypin website and the library web catalogue. Three workshops were successfully run on technology in historical research and preservation. An exhibition of selected images was exhibited at Gatakers Artspace in March with good attendance and SLQ representation at the launch.

Telstra/SLQ Tech‐savvy seniors grant funding became available in January. Digital Literacy sessions began running in February with full classes at Hervey Bay and Maryborough libraries and good numbers at smaller branches. Sessions will be delivered throughout 2016 on using the Internet for information, communicating with government departments, friends and family, and organising information and research using ipads and tablets.

January school holiday program ran 11 sessions over 5 branches. Two activities were related to the Summer Reading Club theme of Lost Worlds, and other sessions promoted the Backyard Adventures exhibition at City Hall.

Continuing the popularity of the HistoryPin workshops, a HistoryPin self‐directed chat and workshop group commenced in February with monthly meets at Maryborough library.

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Brick by brick, a national Touring Exhibition from Canberra of National Building designs to create with Lego was launched in March and will remain at Hervey bay Library until May. Has been popular with school groups and families during the school holidays.

Maryborough Mural project launch of Legends of Moonie Jarl artwork installed at Maryborough Library in March and attracted a large crowd of over 80 with a smoking ceremony, presentation and reading.

RFID equipment replacement was carried out in March with little disruption to service

Development and Planning 45 new applications (material change of use, operational works, reconfiguring a lot and building works

applications) were received during the quarter up to and including 31 March 2016;

50 applications (material change of use, operational works, reconfiguring a lot and building works applications) were decided during the quarter with 70% of these decided within 20 days;

51 concurrence agency referrals were decided (98% within statutory timeframes), with an average decision timeframe of 4 days;

10 permissible change approvals were issued, with 5 of these being decided within 30 days (50%);

15 requests for Compliance Certificates (Plan Sealing Applications) were decided, with 12 (or 80%) of these being completed within 20 days;

Significant applications decided during the quarter included:

File No Application Description Address of Development

RPD Applicant

MCU‐151021 Impact Assessment ‐ Material Change of Use ‐

Telecommunications Facility

Granville Road Maaroom

85/MCH4373 NBN Co/‐ Aurecon Australia

MCU‐151031 Code Assess ‐ Material Change of Use ‐ Multiple Dwellings (28)

413 Boat Harbour Drive Torquay

1/RP180359 Radmere Pty Ltd

MCU‐151047 Code Assess ‐ Material Change Of Use ‐ Club

11 Torquay Road Pialba

1/RP88011 10/GTP585 9/GTP585 8/GTP585 7/GTP585 0/GTP585

26/RP35176 21/SP105263

Hervey Bay RSL & Services Memorial Club Inc c/‐Urban Planet Town Planning Consultants

MCU‐151052 Impact Assessment ‐ Material Change of Use ‐ Relocatable Home

Park

174 Chapel Road Nikenbah

24/M37299 Bullamon Residential Unit Trust C/‐ Insitesjc

MCU‐151053 Combined Code Assess ‐ Material Change of Use ‐ Retirement Facility and Residential Care Facility; and Operational Works ‐ Vegetation

Clearing and Preliminary approval ‐ Building work and operational

work.

Power House Road Howard

2/RP99724 AHC Limited

MCU‐151063 Material Change of Use ‐ Intensive Animal Industry and

Environmentally Relevant Activity for Poultry Farming

291 Lower Mountain Road Dundowran

1149/M37468 3/SP177735 4/M37293 1/M37293 4/RP35385

Fraser Coast Free Range Pty Ltd c/‐ Urban Planet Town Planning Consultants

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Other significant topics: ‐

Urangan Harbour LAP major amendments to the planning scheme implemented.

Camping Package amendments to the planning scheme endorsed for submission to the minister for final sign off;

OzCare has commenced construction;

New aged care bed funding approved for facilities in both Maryborough and Hervey bay.

New Infrastructure Charges Incentives package commenced February.

Development Application decisions for a period of 3 years (1 Jan 13 through 31 Mar 16) are outlined below.

Open Space and Environment The following is a status of the Capital works undertaken during this period:

Pier Park – sound shell completed

ESA/Gables – Wedding area ‐ completed

River Heads Walking Track – stage 1 completed and officially opened

Works associated with Lighting Audit ‐ completed

Scarness Park – commenced landscaping / upgrade Stage 3 ‐ completed

Foreshore infrastructure painting ‐ completed

Dog Off Leash area – Urraween and Augustus Estate ‐ completed

Hervey Bay Botanic Gardens Masterplan review / update ‐ commenced;

Torbanlea skatepark – completed;

Cooper’s Walk, Torquay – completed;

Construction of additional fire trails on Fraser Island and Kawungan;

Masterplans for Upper Dayman, Point Vernon (opposite Tri‐care), and Tiaro Memorial Park, Ringtail Way Park, Woocoo Park – commenced;

Scarness Park upgrades – completed

Development of OS&E 5 yr capital works program ‐ continued.

Queens Park ‐ Banyan Fig – development of a management plan to include amendments to surrounding landscaping and the inclusion of play elements; ‐ commenced

Continued Hervey Bay Botanic Gardens Masterplan review / update

4 MAY 2016

128 128


Bay Ridge Heights Estate – park upgrade (shelter, seats and shade) ‐ completed

Anzac Park – hardstand of bird feeding area ‐ commenced

Eli Waters exercise stations; ‐ completed

Kawungan Round‐a‐bout – landscaping ‐ completed

Alex Gillespie Park, Torbanlea – New skate facility – completed

Torquay Precinct and Tennis Court – demolition of existing tennis court fence

Queens Park – Wedding chapel connecting paths ‐ completed

Installation of shade sails at Oslove Park, River Heads Reserve, Seafarer Drive – completed

Maryborough Bruce Hwy south Entrance, garden edging and landscaping – completed

Woocoo Stage 1 and 2 – New shelters, table and seats – completed

Eli Creek Green Army planting Stage 1 completed

The following maintenance works were undertaken during this period:

Foreshore Esplanade various locations – additional coastal planting;

Floral displays for Roundabouts;

Maintenance of fire trail network;

Regular mowing;

Garden mulching various locations;

Roving Restorers – CEP programs.

Regulatory Services Continue to enforce Local and State legislation in relation to the activities undertaken by the section.

Maryborough Pound – Construction of new Quarantine building has commenced. Drainage in pound area has been altered to prevent flooding into the dog pens.

Hervey Bay Pound – insulation installed to Block A in Adoption Centre.

Compliance / Vector

Pest Management inspections occurred in the localities of Glenorchy, Aubinville, Tinana, Toogoom, Beaver Rock, Prawle, The Diamonds, Ferney, Magnolia, Maryborough, Dundowran, Urraween, Nikenbah, Tinana South, Magnolia, Brooweena, Urraween.

589 properties surveyed resulting in 24 Advisory, 20 Pest and 4 Enter and Clear notices being issued.

Pest management to control weeds were carried in various locations across the region by the spraying crews and the weed harvester used in the USQ and Condor lakes.

The nodes in the Hervey Bay CBD were sprayed to control unwanted vegetation growth on infrastructure.

Some ad hoc Baiting program has been carried out for the control of wild dogs and feral pigs by 5 landowners with a total of 212kg of mixed grain with approximately 130 pigs destroyed and 40 dog baits laid, dogs destroyed unknown.

Environmental Health

The Beach Water Monitoring program continued again this quarter with monthly water sampling being undertaken and completed.

The Eat Safe program is currently being implemented with eligible licensed food businesses being assessed and issued a star rating based against the identified criteria.

The review program of our local caravan parks continued this quarter with 6 parks inspected.

4 MAY 2016

129 129


The community food safety information sessions are continuing with two sessions conducted during the quarter providing food safety information to about 50 participants.

Building and Plumbing

Building and Plumbing content on Council’s website has been updated.

221 Plumbing Approvals issued for the quarter (domestic sewered, non‐sewered and commercial).

681 Plumbing Certification inspections carried out for the quarter on new plumbing work.

485 Building CRMs and 189 Plumbing CRMs received during the quarter.

4 MAY 2016

130 130


Building Certification

A 12 month inspection program commenced in September 2015 to conduct final inspections on open building approvals dating back to 2006. There are approximately 900 open building files that will require 1 or more inspections each.

To date, approximately 135 final inspection certificates have been issued by Council’s Building Certifiers and approximately 469 building approvals have lapsed.

The number of Building Approvals across the Fraser Coast for the last 3 financial years have been compared in the below tables.

4 MAY 2016

131 131



Community and Culture Cultural Services Portside Heritage Gateway

The Bond Store is hosting a number of small events during the Heritage Week Festival in May 9‐14 – Bond Store Basement Tales; Bond Store Tales and Tastings; and an open day for locals to visit both the Customs House and Bond Store.

Support for Relish and Mary Poppins Festival programming and activities.

Regional tastings experience to be expanded at the Bond Store. Gatakers Artspace

2 x 1 day printmaking workshop

1 x 2 day printmaking workshop

Planning under way for Relish and Mary Poppins Festivals

Grigoryan Brothers special ticketed performance

Hosting the Zonta fundraiser in May

Creative Regions digital storytelling workshop in June


5 exhibitions with 2 exhibition opening nights.

13 afternoon melodies with complimentary tea/coffee with Frank Marsh on piano.

13 children’s workshops including Pippi’s, Little skippers and Mudskippers; and Youth Week activities including ‘Zine’ and ‘Photography’ workshops.

1 Movie night in the Discovery Sphere for Youth Week on Saturday 9 April.

5 Art and Alzheimer’s program including 2 outreach programs at Torbay. Brolga Theatre Brolga has approximately eleven performances in the next period including the Ten Tenors, The Best of the Bee Gees, Wuthering Heights, Ian Moss, a Morning Melodies and St Mary’s College community musical. Project Rossini, in partnership with Opera Q, will commence community chorus rehearsals. Corporate event bookings are strong and include St Mary’s Formal, USQ Graduation and the Principals Forum. Recreation Services

Sporting turf seminar planned for Hervey Bay in late June to be run by the Sports Turf Australia group. Hervey Bay Aquatic Centre

New lifeguard station should be completed before the end of financial year.

Solar panels will be connected and operational for the full quarter.

Preparation for shutdown work around the pool with the wading pool needing repainting and some cleaning of the bottom of the pools.

Two staff members attending staff conference

Maryborough Aquatic Centre

New shade to be installed over the childrens’ play area thanks to Councillor Daniel Sanderson.

Moving into winter programs but excited to see the benefits of the solar heating on the 50m pool and how much longer the 50m pool will be in operation.

Our Swim School Coordinator will be presenting a Master Class at the state Austswim conference.

Expecting squad numbers to increase with a change in programs

4 MAY 2016

132 132


Maryborough Showgrounds and Equestrian Park

Upcoming events include the Fraser Coast Show, the Maryborough District and Wide Bay Regional Interschool Cross Country Championships, The Rotary Youth Driver Awareness Program, Relay for Life, Country Music Stampede, Dog Retrieval/Agility Trials and Pony Club Queensland Championships.

The Scout Cuboree organising committee will visit in preparation for the September Camp.

Projects include the installation of covered seating for Centre Ring and installation of additional electrical service points.

Wetside

New surface will be laid in the main play area

Deck to be repaired in areas showing wear and tear

New step on foot wash for the beach entry stairs to be installed

Table inserts to be installed in the deck

General shutdown work to be completed through the shutdown starting from the 3rd May 2016


The Youth and Community Development Grant Round will be finalised

Youth Week Activities will be held

2016 Every Hand Helps Volunteers Expo will be held

Fraser Coast Youth Promotional Video project to commence.

Fraser Coast Ambassadors Workshop will be held.

Fraser Coast Rappers Conference will be held. (supported by Reconciliation Australia)

The Regional Sports, Leisure and Community Network will be implemented. Home Assist

Home Assist Secure will be audited by the Federal Government in the final quarter of this financial year – these audits are held every three years. The audit is to ensure that we are providing best practice with our service delivery as well as meeting the Standards set down by the funding body.

Library Services

Libraries submitted an SLQ Robotics and Coding grants round application to introduce these digital literacies to adults as well as continue to interest the junior coding club with access to new tools.

Under 8 Day and Simultaneous Storytime activities and pop up library to run May.

Caxton Legal centre will run community Legal information sessions on retirement living in April.

Maintenance projects include replace external signage at Hervey Bay Library, mend or replace blinds at Maryborough library, upgrade scanning equipment for Local History, service microfilm readers, refresh paintwork at toy library, replace public chairs at Howard.

Development and Planning New incentives policy including new category for infill development roll out including industry information

sessions and FCO campaign.

Finalisation of the review of the Planning Scheme Policy for Development Works‐ Development Manual.

Finalise Planning Scheme amendment package incorporating the Camping Strategy.

Implementation of the Process Improvement Project.

Commencement of the External Development assessment audit ( external consultants).

Processing of a number of larger development applications received including, but not limited to, Mary Harbour, Dolphin Waters and The Cove and Dundowran Beach Master Planned Community.

4 MAY 2016

133 133


Open Space and Environment Capital works programmed for the next quarter include:

Commence implementation of City Park Masterplan;

Assessment of vegetation for proposed extensions to Nielsen Park;

Construction of additional fire trails on Fraser Island and other locations as requested by QFES ;

5 year capital works program – continue development;

Commence Stage 2 of River Heads walking track;

Commence Links Corridor Chapel Road – Shelter and Urbanstyle table setting;

Toogoom toilet – demolition and reinstatement at new site – further consultation;

Continue foreshore infrastructure maintenance and painting;

Cannon conservation works – quotes obtained, orders placed;

Gables – new toilet as per master plan ‐ quotes obtained, orders placed;

Entrance statement Queens Park Adelaide Street – Design underway;

Schultz Park, Maryborough (pathway, shelters, fountain) commence;

Directional Disc, Pt Vernon – commence;

Original Maryborough Site‐ Park entrance works – to commence;

Torquay Precinct and Tennis Court – refurbishment and landscape works in accordance with precinct plans;

Fishermans Park – Irrigation, Shelter, seat and WBW connection commence;

Davies Carpark Toilet – Demolish and replace existing facility;

Hervey Bay Botanic Gardens Masterplan – complete review;

Maryborough Mangrove Management and off‐set planting commence;

Pier Park Wedding Shelter – commence construction;

Green Army program – Fay Smith wetlands commence;

Hervey Bay Botanic Gardens Wedding Chapel design – commence;

Pier Park Tourist photo frame – commence;

Maintenance works programmed for the next quarter include:

Foreshore Esplanade various locations – additional coastal planting;

Foreshore facilities maintenance

Maryborough facilities maintenance

Maintenance of fire trail network;

Regular mowing;

Garden mulching various locations; and

Roving Restorers – CEP programs.

Regulatory Services Continue to enforce all local and State legislation in relation to the activities undertaken by the section.

Compliance / Vector

Complete construction of quarantine pens at the Maryborough Pound.

Install concrete driveway in quarantine area (Maryborough Pound)

Install new gates at the refuge entrance (Maryborough Pound)

Upgrade security cameras at the Maryborough Pound

Install insulation to Block B and C in the Adoption area at the Cicada Lane Pound

Continue the Animal Management Working Group which will work with local and regional stakeholders in promoting Responsible Animal Ownership initiatives.

Continue the Declared Plant Control Program on private land as well as State and Local Government roads.

Continue assisting landowners with traps to control feral animals.

4 MAY 2016

134 134


Environmental Health

Finalise the implementation of the Eat Safe Fraser Coast Program and continue to assess and review eligible food businesses to improve food safety outcomes and promote the uptake of the Program.

Continue to hold Community information sessions as requested.

Continue the beach water monitoring program.

Continue the review program of local caravan parks in cooperation with the Planning and Development and Building Sections.

Continue to undertake inspections of construction sites and provide advice and information to builders on effective measures to manage and control sediment and erosion.

Continue to refine and update the P&R database to ensure more effective outcomes for staff and our customers, and reduce administrative functions where possible.

Continue to liaise with Customer Service to update Environmental Health actions to assist in developing more effective and efficient first responses for our customers.

Building and Plumbing

Development of additional Building and Plumbing Fact Sheets and website content.

Continuing to action CRMs and respond/investigate in a timely manner.

Continue to issue Plumbing Compliance Permits in accordance with legislative requirements as well as Council KPI’s.

Continue to carry out Plumbing Certification inspections for certification of new assessable plumbing work.

Building Certification

Continuation of inspection program for finalisation of existing building approvals.

4 MAY 2016

135 135


Financial Performance

Operational Budget


4 MAY 2016

136 136


IInnffrraassttrruuccttuurree SSeerrvviicceess Davendra Naidu, Director

Quarterly Highlights

Business Operations

New 1 Meg landfill Gas generator installed and working putting power back into the grid

Infrastructure Delivery Repairs to pavements and kerb at various locations for Bitumen Reseals.

Pavement repairs and surface corrections as maintenance activities throughout the district.

Maintenance grading of unsealed roads as per schedule.

Stormwater pit repairs and modifications at various locations.

Construction on River Heads Road is nearing completion and works Cove Boulevard have been completed.

Chapel Road from Woods Road to Maryborough Hervey Bay Road completed.

Installation of lighting at Urangan Pier completed.

Bitumen Resurfacing works to continue in Southern areas.

East Street – Stephenson Street to Zephyr Street nearing completion.

Bowarrady stormwater diversion complete.

Robert Street, Urangan – signalised pedestrian crossing and associated works complete.

Swan Drive, Booral‐ stormwater drain complete.

Howard Street –Burrum Street Intersection upgrade completed.

Lower Mountain Road (Citrus to Enterprise) completed. Carpenters’ Team completed:

Hervey Bay storm damage to Cultural Centre

Fraser Island road upgrades

Toogoom foreshore stairs replaced

Fish cleaning shelter at Burrum Heads Removed

Maryborough Tip toilet and office renovation

Maryborough Library ceiling and roof repairs

Maryborough Town Hall gardens timber bollard replacement

Retaining wall Black Dog Cafe Carpenters’ Works in Progress:

Six bus shelter upgrades progressing

Foreshore maintenance ongoing

Board replacement at Urangan Pier

Repairs to Boardwalk at Fay Smith wetlands

4 MAY 2016

137 137


Infrastructure Planning During the quarter, Council was advised of the following funding application outcomes:

Community Resilience Funding for Torquay revetment walls – $566,836; and

Bridge Renewal Program: Gutchy Creek Timber Bridge Replacement for $1,143, 667.

The following funding applications are still under assessment by the funding agencies:

Blackspot funding submission; and

Scenic Lookout Upgrade funding. The following projects/activities were completed during this quarter:

Completion of the detailed design and alignment for coastal protection works between Torquay Boat Ramp and Ron Beaton Park, as well as beaches accesses.

The following projects/tasks have continued to be progressed during the quarter:

Confirmation of the TIDS, SafeSt and R2R projects for delivery in 2015/16;

Asset investigations in response to customer enquiries;

Stormwater investigations and flood search enquiries.

Assessment of applications involving driveways, works on roads and traffic management plans;

Finalisation of draft Local Government Infrastructure Plan (LGIP) and submission to the independent reviewer;

Analysis of raw data captured for the sealed road network;

Revision of Hervey Bay Traffic Model;

Revision and updating of the asset data capture systems;

Coastal Asset Management System inspections;

Investigations of water quality infrastructure options in the Bunya and Eli Creek Catchments;

Review of Open Drain Maintenance;

Analysis of Howard Flood Study; and

Investigation into Main Street/Mcliver Street Intersection and Nikenbah Area Plan road layout.

Staff have participated in the following Committees/Groups on Council’s behalf in the last quarter:

Regional Roads and Transport Group; and Translink and Wide Bay Transit Operator Meetings.

Internally, staff have also participated in a number of major project working groups including:

Esplanade Tourist Precinct Master Plan Project;

Hervey Bay Transit Centre Project Planning; and

Revision of Development Works Policy.

Infrastructure Design In‐House Design:

Apex Park Off‐street Parking

Links Corridor Elizabeth Street to Dayman Street

Links Corridor Dayman Street to King Street

Pilot Street (King Street to Esplanade) On‐street Parking

Esplanade (Beach Road to Corser Street) ‐ In Progress

Swan Drive Drainage

Bowarrdy Court Drainage

John Street, Tiaro

Boat Harbour Drive (Median Island Treatments)

4 MAY 2016

138 138


Churchill Street (Tooley Street to Pallas Street) – Footpath

Sussex Street (Central State School) – Footpath

Tooley Street (Alice Street to Ellena Street)

Bus Stop Upgrades 16/17

Ariadne Street (Ella Street to Woodstock Street) ‐ Roadworks

Lennox Street and Albert Street – Blackspot

Endeavour Way Car Parking

Robert Street Mid Block Traffic Signals

Managing Consultants:

Concept Maggs Hill Road/ Doolong South Road Intersection – In Progress

Concept Woods Road/Chapel Road Roundabout – In Progress

Boronia Drive, Poona ‐ Drainage

Paradise Street ‐ Drainage

Faine Road, Bauple – Roadworks

Maggs Hill Road – Blackspot

Yerra Road – Blackspot

Pilerwa Road – Blackspot

Esplanade Pt Vernon, Corser Street to Flinders

Main Street Stage 3A (Christensen St to Samarai Dr)

Fisherman’s Park, Urangan, parallel parking on the Esplanade

Aramara Landfill Access Entrance

Woods Road (Booral Road to Chapel Road) ‐ Roadworks

Elizabeth St SWD Q100 flowpath and Outfall Design – On Hold

Hibiscus Street Urangan – SWD Outlet Design – In Progress

Hunter Street Drainage Pialba – In Progress

Lennox Street Maryborough – In Progress

Madsen Road from Morgan Court to south of Windsor Way – In Progress

Main Street Stage 3B and 3C (Southern Hills to Chapel Road) – In Progress

Main St/Chapel Road Roundabout Design – In Progress

Maryborough Flood Control Levee design – In Progress

Pioneer Road Mungar – In Progress

Pohlmann Road Yengarie – In Progress

St Clair Street Widening and Kerb and Channel Maryborough – In Progress

Stottenville Road Bauple – In Progress

The Gables Access Road and Parking – In Progress

Walkers Point Road, Eatonvale Road Arborfive Road Rehabilitation Projects – In Progress

Walker Street Maryborough – In Progress

Weber Road Tuan – In Progress

Woods Road Sporting Complex entrance intersections – Concept completed

Woongool Road Tinana – In Progress

Yerra Road at Bertelson’s Road Renewal – In Progress

4 Laning of Urraween Road from Main Street to Pantlins Lane – In Progress

Liaising with TMR on Burrum Heads Boat Ramp Carpark and SWD Design – In Progress

Support for funding applications

4 MAY 2016

139 139


Works and Services The following projects have been completed during this quarter:

Maaroom Road – pavement widening and bitumen sealing project

Gallipoli Street, Maryborough – Kerb and Channel Replacement

Wilkinson Bridge, Tuan – Bridge rehabilitation

Churchill Street, Maryborough – Footpath construction

Yerra Road Stage 2 – earthworks, pavement and bitumen sealing works

Schwarzrock Road, Boonooroo – earthworks, pavement and bitumen seal works

Tuan Boat Ramp Car Park – earthworks, pavement and surfacing project

Bitumen reseal works The following projects have commenced during this quarter:

Alice Street, Maryborough – various locations of footpath reconstruction works

NDRRA works 2015 event – preparation of REPA works

NDRRA works 2015 event – preparation of Betterment submissions

Daniel Road, Bauple – earthworks, drainage, pavement and bitumen seal works

Faine Road, Bauple ‐ earthworks, drainage, pavement and bitumen seal works

John Street, Tiaro – new kerb and channel, pavement and bitumen seal works

Ward Street, Maryborough – Kerb and channel, drainage, pavement and bitumen seal

Sanderling Drive, Boonooroo – Drainage works

4 MAY 2016

140 140



Business Operations

Long term management and closure plans for Maryborough, Boonooroo, Tinana, Granville and Aramara landfills to be completed

Boonooroo transfer station to be constructed early 2016

Infrastructure Delivery River Heads Road pavement improvement works continue

Ariadne Street, River Heads from Russel Street to 10.335km’s to commence 2 May

Maryborough Flood Resilience project

On Street widening and parking near Apex Park – Esplanade.

Paradise Street drainage works

Urangan Pier pile replacement works are to continue

Main Street Pavement reconstruction between Christensen Street and Ghost Hill

Link Mobility Corridor between Dayman and King Streets – currently underway

Esplanade road reconstruction between Corser Street and Flinders Street, Point Vernon – currently underway

Asphalt Overlay – Esplanade between Tavistock Street and Zephyr Street, and on Tavistock Street between the Esplanade and Freshwater Street

Burrum Heads – boat ramp and carpark works‐– to commence in April

Boat Harbour Drive –Central Median artificial turf underway

Nissen Street Pavement Upgrade Boat harbour Drive to Old Maryborough Road

City Park – rock lined channel for drainage outlet

Denman’s Camp Road – Culvert widening and footpath

Call tenders and commence construction on the following projects:

Woods Road – Chapel Road to Booral Road – tenders closed

Oleander Avenue ‐ McLiver St to Kabi Street ‐ tenders closed

Various other footpath, drainage and kerb and channel projects

Islander Road open drainage improvement works.

Drury Lane – approach works in cross drainage works

Esplanade – rock revetment wall.

Esplanade road reconstruction between Beach Street and Corser Street, Point Vernon

Infrastructure Planning Review of Infrastructure Services Asset Management Plans;

Updated condition ratings for sealed road network;

Finalisation of tender documentation for Coastal Protection Works at Torquay;

Designs completed for Water Quality Infrastructure in Eli Creek Catchment and Alison Drive, Torquay; and

Draft Strategy for delivery of water quality infrastructure in the Bunya Creek Catchment.

4 MAY 2016

141 141


Infrastructure Design It is programmed to complete the following: In‐house Design:

Cardigan Street, Maryborough

Walker Street, Maryborough

Ward Street, Maryborough

Esplanade Upgrade (Beach Road to Corser Street)

Jeppensen Street Drainage, Toogoom

Boat Harbour Dr Footpath Connections

Footpath program 2016/2017 ‐ Northern

Footpath program 2016/2017 – Southern

TIDS projects for 2016/20017 both northern and southern

Strafford Road, Bauple

Design Consultants:

Main Street Stage 3B (Samari Dr to Southern Hills)

Main Street Stage 3C (Southern Hills to Chapel Road)

Lennox Street, Maryborough

Queens Park Drainage Stage 1B, Maryborough

Maryborough CBD Flood Resilence

Pioneer Road, Mungar

Pohlmann Road, Yengarie St Clair Street Widening and kerb and channel Maryborough Stottenville Road, Bauple The Gables Access Road and Parking Walkers Point Road, Eatonvale Road Arborfive Road Rehabilitation Projects Weber Road, Tuan Woongool Road, Tinana Emerald Park Way – In Progress

Crescent Street – In Progress

Shellcot Street – In Progress

Woods Road Drainage – In Progress

Ibis BoulevaRoad – In Progress

Denman’s Camp Road – In Progress

Cove Boulevard – In Progress

Tooth Street – In Progress

Torquay Road and Bideford Street Roundabout – In Progress

Lennox Street (Sussex Street to Woodstock Street), Maryborough ‐ Roadworks

Concept Maggs Hill Road/ Doolong South Road Intersection – In Progress

Concept Woods Road/Chapel Road Roundabout – In Progress

Elizabeth Street SWD Q100 flowpath and Outfall Design – On Hold

Hibiscus Street Urangan – SWD Outlet Design – In Progress

Hunter Street Drainage Pialba – In Progress

Madsen Road from Morgan Court to south of Windsor Way – In Progress Yerra Road at Bertelson’s Road Renewal – In Progress 4 Laning of Urraween Road from Main Street to Pantlins Lane – In Progress

Liaising with TMR on Burrum Heads Boat Ramp Carpark and SWD Design – In Progress

Support for funding applications

4 MAY 2016

142 142


Works and Services The following projects are anticipated to be complete in the next quarter:

Arborsixteen Road, Glenwood – earthworks, drainage, pavement and bitumen seal works

Lennox Street and Albert Street, Maryborough – Blackspot Project

Beaver Rock Road, Beaver Rock ‐ earthworks, pavement and bitumen sealing works

Ariadne Street, Maryborough – new and replacement kerb and channel

Boronia Drive, Poona – drainage works

John Street, Tiaro – new kerb and channel, pavement and bitumen seal works

Ward Street, Maryborough – Kerb and channel, drainage, pavement and bitumen seal

Sanderling Drive, Boonooroo – Drainage works

4 MAY 2016

143 143




4 MAY 2016

144 144

QQuuaarrtteerrllyy RReeppoorrtt oonn IImmpplleemmeennttaattiioonn ooff CCoorrppoorraattee aanndd OOppeerraattiioonnaall PPllaannss –– MMaarrcchh 22001166 3388

OPERATIONAL PLAN 2015/16 ‐ March 2016

PAGE PAGE

OFFICE OF CHIEF EXECUTIVE OFFICER INFRASTRUCTURE SERVICES cont.

Chief Executive Officer……………………………………………………….. 39 ‐ 41 Infrastructure Planning……………………………………………………………….. 72 ‐ 75

Customer Service ……………...…………………………………………….... 41 Infrastructure Design.……………………………………………………………..….. 75 ‐ 76

Marketing and Digital Media..……………………………………………….

Economic Development………………………………………………………

41 ‐ 43

43 ‐ 50

Works and Services……..………………………………………………………………. 76

COMMUNITY and DEVELOPMENT ORGANISATIONAL SERVICES

Community and Culture………………………………………………………… 50 ‐ 59 Corporate Business……………………………………………………………………... 77 ‐ 78

Community and Development………………………………………………. 59 ‐ 61 Financial Services………………………………………………………………………… 78 ‐ 81

Development and Planning……………………………………………………. 61 ‐ 63 People Development………………………………………………………………..... 81 ‐ 83

Open Space and Environment……………………………………………….. 63 – 66 Business Improvement and Systems ………………………………………....... 83 ‐ 88

Regulatory Services…………………………………………………………… 66 ‐ 70

INFRASTRUCTURE SERVICES Business Operations………………………………………………………….. 70 ‐ 71

Infrastructure Delivery………………………..……………………………. 71 ‐ 72

4 MAY 2016

145 145


Office of the CEO

5.0 - Our Movement & Access 1.1 - Engaging Communities

Strategy: 1.1.1 - Engagement of our communities in a timely and consistent manner

How to Achieve Business Unit Target Completion Date

Status

1.1.1.1 - Develop and maintain strategic partnerships with community, state and federal agencies by actively participating in the peak organisations and agencies

Office of the CEO 30/06/2016 In Progress


Status

1.1.1.2 - Articulate Council's views and position on regional planning and participation in Regional Organisations by active participation in WBBROC and RPAC


How to Measure

90% attendance at WBBROC meetings 100%

Number Ministerial Deputations and/or visits per year 4

Strategy: 1.1.3 - Our elected members are strong and decisive, promote the attributes within the region and plan for the future


Status

1.1.3.1 - Reflect high standards of corporate governance including effective approaches to corporate risk management, performance management, and strategy and policy development. Achieved by the provision of comprehensive and timely reports to Council to allow for effective policy direction and decision making


Annual Review of Council Meeting, Committees, Portfolio and Meeting procedures 30/06/2016 In Progress

How to Measure

100% Council Agendas distributed 4 days before Council meeting 100%

100% Council Resolutions average days outstanding < 30 Days 100%

4 MAY 2016

146 146



Status

1.1.3.2 - Prepare and present Annual Report Office of the CEO 30/06/2016 Completed

3.1 - Promoting a Self-sufficient Economy

Strategy: 3.1.2 - Promote the region as open for business to ensure that precincts remain vibrant and successful


Status

3.1.2.1 - Monitor Economic Development achievement against Funding Agreement, Strategic Plan and Annual Plan for Fraser Coast Opportunities


Quarterly performance reporting against Annual Plan 30/06/2016 In Progress

How to Measure

Attendance numbers of FCO Board Meetings and Advisory Group Meetings per year 5

3.5 - Strengthening & Broadening Tourism Opportunities

Strategy: 3.5.2 - Provide visitors with affordable and easy access to the region


Status

3.5.2.1 - Monitor Tourism achievement against Funding Agreement, Strategic Plan and Annual Plan for Fraser Coast Opportunities


4.5 - Managing our Natural Resources Sustainably

Strategy: 4.5.1 - Manage wastewater effluent in a manner which is cost effective, innovative, safe and complies with statutory and licence conditions and all relevant guidelines


Status

4.5.1.1 - Monitor achievement against Statement Corporate Intent Wide Bay Water Corporation Office of the CEO 30/06/2016 In Progress

Quarterly performance reporting SCI 30/06/2016 In Progress

How to Measure

4 MAY 2016

147 147


Attendance number of Water Advisory Committee at Board Meetings per year 5

5.4 - Marine Services

Strategy: 5.4.1 - Provide safe, well located boating access and associated parking facilities


Status

5.4.1.1 - Progress the upgrade of the Burrum Heads boat ramp Office of the CEO 30/06/2016 In Progress

Customer Service

1.0 - Our Governance 1.3 - Service Provision & Infrastructure

Strategy: 1.3.3 - Council services are accessible and officers are responsive and courteous


Status

1.3.3.1 - Monitor the delivery of services to levels and commitment as specified in the Customer Service Charter

Customer Service 30/06/2016 In Progress

How to Measure

70% of calls to 1300 number answered within 20 seconds 68%

75% of calls to 1300 number resolved at first point of call 85%

90% of call handling meets Customer Service standards 90%

90% of correspondence meets Customer Service standards 90%


1.0 - Our Governance 1.1 - Engaging Communities



Status

1.1.1.1 - Prepare and distribute media releases on Council's vision, aspirations and services to residents and stakeholders


30/06/2016 In Progress

4 MAY 2016

148 148


How to Measure

> 60 media response or release generated per quarter 77


Status

1.1.1.2 - Prepare and book advertising to promote Council activities and services




Status

1.1.1.3 - Post and maintain Council's social media sites



Monthly publication of Council enewsletter 30/06/2016 In Progress


Status

1.1.1.4 - Maintain Council's webpages so that information is current, relevant and easy to understand




Status

1.1.1.5 - Develop promotional material as needed to reinforce messages disseminated by Council's service units



Monthly publication of Fraser Coast Matters 30/06/2016 In Progress


Status

1.1.1.6 - Positive public image of FCRC and its achievements by reviewing and implementing communications strategy



Review and implement Stay Connected Strategy 30/06/2016 Completed

How to Measure

4 MAY 2016

149 149


Attain an additional 40 Followers on FCRC Twitter Page per year 245

Increase subscribers to Enews by 350 per year 0

Increase unique visitors to FCRC website by 6900 per year 9,473

Receive an additional 65 likes on FCRC Facebook page per year 743

Strategy: 1.1.2 - Our policies and procedures are clear and consistent.


Status

1.1.2.1 - Review Media and Communications, Advertising and Social Media policies annually


30/06/2016 Completed

6.1 - Strong Neighbourhood Identity

Strategy: 6.1.1 - Create a sense of place through gateway welcome statements and neighbourhood identities.


Status

6.1.1.1 - Maintain Corporate Branding and Regional Brand Strategy to reinforce, identify and brand message



Economic Development

6.0 - Our Places and Spaces 1.3 - Service Provision & Infrastructure

Strategy: 1.3.2 - Manage and maintain assets in an efficient and cost effective manner optimising the whole of life value to the community.


Status

1.3.2.2 - To deliver projects listed in the 120 Day Plan (July 2015 - October 2015) that meets the community's expectation and is delivered on time and within budget



1.01 Foreshore Enhancement: Complete Scarness Park Upgrades - Stage 2 31/10/2015 Completed

1.02 Flood Resilience Works - Adelaide Street: Award Tender for Construction 31/10/2015 Completed

4 MAY 2016

150 150


1.03 Bruce Highway Industrial Estate: Obtain Determination of Development Application 31/10/2015 Completed

1.04 Fisherman's Park: Finalise master plan 31/10/2015 Completed

1.05 Education Precinct: Commence Education Precinct Masterplan 31/10/2015 Completed

1.06 Pialba CBD Masterplan: Finalise City Park Masterplan 31/10/2015 Completed

1.07 Military Story Trail - Establish Stakeholder Group to develop strategy 31/10/2015 Completed

1.08 MB Airpark: Finalise Council ROL 31/10/2015 Completed

1.09 Brolga Theatre - lodge Stronger Regions Federal Funding application for restaurant and outdoor area 31/10/2015 Completed

1.10 Economic Development Strategy: Finalise Economic Development Strategy 31/10/2015 Completed

1.11 Esplanade/Main Street: Complete construction 31/10/2015 Completed

1.12 Hervey Bay CBD Masterplan: Commence feasibility Admin. Centre 31/10/2015 Completed

1.12 Links Corridor - Complete construction of Stage 1 & 2 from Elizabeth to Dayman St. 31/10/2015 Completed

1.12 Planning Scheme: Public Consultation and Ministerial Approval - Major Amendment Planning Scheme - Package 2 - Urangan Harbour


1.13 Flood Resilience Works - Adelaide Street: Award Tender for Construction 31/10/2015 Completed

1.14 Links Corridor - Undertake detailed design Stage 3 from Dayman St to Pier 31/10/2015 Completed

1.15 Fraser Coast Rail Trail: review of signage and estimates for construction unformed section Urraween to Chapel


1.16 Original Maryborough Site: Finalise Masterplan Heritage Precinct & Parklands 31/10/2015 Completed

1.17 Planning Scheme: Finalise Major Amendment Planning Scheme - Package 2 - Urangan Harbour 31/10/2015 Completed

1.18 Education Precinct: Finalise Education Precinct Masterplan 31/10/2015 Completed

1.18 Sports Precinct: Advertise Tender seek partner to establish a Club House at the facilities 31/10/2015 Completed

1.19 Medical/Education Precincts: Commence Masterplanning process 31/10/2015 Completed

1.20 Foreshore Enhancement: Way-finding Urangan - Fishermans Park - Boat Harbour - Botanic Gardens 31/10/2015 Completed

1.21 Erosion Protection Revetment Works: complete detailed design Hervey Bay Sailing Club, Hervey Bay Surf Lifesaving Club and Torquay Caravan Park


1.22 Howard Drainage Assessment Report: Complete report 31/10/2015 Completed

1.23 FIFO Hub: Call Tenders for construction of FIFO Hub Hervey Bay Airport 31/10/2015 Completed

1.24 MB Airpark: Lodge ROL for residential component by JV Partner 31/10/2015 Completed

1.25 Camping Stakeholders: Finalise review of licence fees 31/10/2015 Completed

4 MAY 2016

151 151


1.26 Camping Stakeholders: commence Planning Scheme review to facilitate Bush Camping Options 31/10/2015 Completed

1.27 Camping Stakeholders: Finalise implementation Shop & Stop Hervey Bay 31/10/2015 Completed

1.28 Sports Precinct - lodge Stronger Regions Federal Funding application for Stage 1 31/10/2015 Completed

1.29 Camping Stakeholders: Finalise implementation signage other camping areas & Regional Permit 31/10/2015 Completed

1.30 River Heads Road: Complete Construction 31/10/2015 Completed

1.31 Pialba CBD Masterplan: Commence feasibility Admin. Centre 31/10/2015 Completed

1.32 Sports Precinct: Finalise Detailed Design of Stage 1 of the Project 31/10/2015 Completed

1.33 Flood Resilience Works - Adelaide Street: Commence Construction 31/10/2015 Completed

1.34 Portside Precinct: Installation of new displays within the precinct 31/10/2015 Completed

1.35 Bruce Highway Industrial Estate: Seek Joint Venture Partners for development of site 31/10/2015 Completed

1.36 Foreshore Masterplan: Finalise masterplan 31/10/2015 Completed

1.37 Education Precinct: Finalise Education Precinct Masterplan 31/10/2015 Completed

1.38 Pialba CBD Masterplan: Investigate change of suburb name to Pialba 31/10/2015 Completed

1.39 Scitech Exhibitions - Commence planning for Backyard Adventures 31/10/2015 Completed

1.40 Maryborough CBD Revitalisation Works: Complete construction 31/10/2015 Completed

1.41 Maryborough CBD Revitalisation Works: Complete installation of Maryborough Story Trail elements 31/10/2015 Completed

1.42 Original Maryborough Site: Determine Development Application for ROL 31/10/2015 Completed

1.43 River Heads Road: Complete Construction 31/10/2015 Completed

1.44 Burrum Heads Boat Ramp: Finalise revocation 31/10/2015 Completed

1.45 Brolga Theatre - lodge Stronger Regions Federal Funding application for restaurant and outdoor area 31/10/2015 Completed

1.46 Drainage Strategy: Finalise Investigation and Reporting Regional Solutions for Drainage - Eli Creek Catchment (Nissen Street to Main Street)


1.47 Drainage Strategy: Finalise Investigation and Reporting Regional Solutions for Drainage - Upper Eli Creek Catchment (including Messer's Land)


1.48 Drainage Strategy: Finalise Investigation and Reporting Regional Solutions for Drainage - Bunya Creek Catchment


1.49 Urangan Precinct Works: Commence construction 31/10/2015 Completed

1.50 Original Maryborough Site: Undertake public consultation on the Masterplan Heritage Precinct & Parklands 31/10/2015 Completed

1.51 Planning Scheme: Public Notification Major Amendment Planning Scheme - Package 2 - Urangan Harbour 31/10/2015 Completed

4 MAY 2016

152 152


1.52 Medical Precincts: Final Draft Masterplan process 31/10/2015 Completed

1.53 Foreshore Masterplan: Commence public consultation masterplan 31/10/2015 Completed

1.54 River Heads Road: Commence construction 31/10/2015 Completed

1.55 Links Corridor: Call Tenders for Stage 3 from Dayman St to Pier 31/10/2015 Completed

1.56 Maryborough CBD Revitalisation Works: Commence installation of Maryborough Story Trail elements 31/10/2015 Completed


Status

1.3.2.3 - To deliver projects listed in the 120 Day Plan (1 November 2015 - 29 February 2016) that meets the community's expectation and is delivered on time and within budget


29/02/2016 Complete

1.01 - Pialba CBD Masterplan - Investigate change of suburb name to Pialba 29/02/2016 Completed

1.02 - Local Law - Finalise Local Law Review 29/02/2016 Completed

1.03 - Infrastructure Incentive - Review Policy 29/02/2016 Completed

1.04 - Fisherman's Park - Implementation Stage 1 29/02/2016 Completed

1.05 - Foreshore Enhancement - Torquay - complete construction Boardwalk 29/02/2016 Completed

1.06 - Foreshore Enhancement - Urangan 29/02/2016 Completed

1.07 - Education Precinct - Commence Traffic Modelling 29/02/2016 Completed

1.08 - Brolga Theatre - Tender for restaurant and outdoor area 29/02/2016 Completed

1.09 - Education Precinct - Economic Impact Analysis 29/02/2016 Completed

1.10 - Foreshore Enhancement - Urangan - construction Sound Shell 29/02/2016 Completed

1.11 - Links Corridor Undertake detailed design Stage 3 from Dayman Street to Pier 29/02/2016 Completed

1.12 - Fraser Coast Rail Trail - review of signage and estimates for construction unformed section Urraween to Chapel


1.13 - Original Maryborough Site - Heritage Precinct & Parklands - Interpretation Committee 29/02/2016 Completed

1.14 - Planning Scheme - Public Notification Major Amendment - Camping Strategy 29/02/2016 Completed

1.15 - Sports Precinct - Advertise Tender seek partner to establish a Club House at the facilities 29/02/2016 Completed

1.16 - Medical Precinct - Final Draft Masterplan process 29/02/2016 Completed

1.17 - Erosion Protection Revetment Works - Tender called 29/02/2016 Completed

1.18 - FIFO Hub - construction completed 29/02/2016 Completed

4 MAY 2016

153 153


1.19 - MB Airpark 29/02/2016 Completed

1.20 - MB Story Trail - commence implementation Stage 2 29/02/2016 Completed

1.21 - Sports Precinct - Detailed Design Stage 1 29/02/2016 Completed

1.22 - Camping Stakeholders - Finalise implementation Shop and Stop Hervey Bay 29/02/2016 Completed

1.23 - Pialba CBD - City Park Stage 1 - commence implementation 29/02/2016 Completed

1.24 - Foreshore Enhancement - Pialba 29/02/2016 Completed

1.25 - Foreshore Enhancement - Scarness 29/02/2016 Completed

1.26 - Foreshore Enhancement - Urangan 29/02/2016 Completed

1.27 - Foreshore Enhancement - Urangan - Pier Lighting 29/02/2016 Completed

1.28 - Foreshore Enhancement - Torquay 29/02/2016 Completed

1.29 - River Heads Road - complete construction 29/02/2016 Completed

1.30 - Flood Resilience Works - Adelaide Street - Finalise contract application with successful tenderer 29/02/2016 Completed

1.31 - Links Corridor - call tenders for Stage 3 from Dayman Street to Pier 29/02/2016 Completed

1.32 - Sports Precinct - Finalise detailed design of Stage 1 of the Project 29/02/2016 Completed

1.33 - Flood Resilience Works - Adelaide Street - commence construction 29/02/2016 Completed

1.34 - HB Airport Overlay - Tenders Called 29/02/2016 Completed

1.35 - Education Precinct - Complete Traffic Modelling 29/02/2016 Completed

1.36 - Burrum Heads Boat Ramp - Call Tender for construction 29/02/2016 Completed

1.37 - Drainage Strategy - Finalise Investigation and Reporting Regional Solutions for drainage - Eli Creek Catchment (Nissen Street to Main Street)


1.38 - Drainage Strategy - Finalise Investigations and reporting regional solutions for drainage - Upper Eli Creek Catchment (including Messrs Land)


1.39 - Drainage Strategy - finalise investigation and reporting regional solutions for drainage - Bunya Creek Catchment


1.40 - Urangan Precinct Works - Commence construction 29/02/2016 Completed

1.41 - Bruce Highway Industrial Estate - Obtain determination of Development Application 29/02/2016 Completed

1.42 - Military Story Trail - Establish Stakeholder Group to develop strategy 29/02/2016 Completed

4 MAY 2016

154 154



Status

1.3.2.4 - To deliver projects listed in the 120 Day Plan (1 March 2016 - 30 June 2016) that meets the community's expectation and is delivered on time and within budget



1.01 Pialba CBD Masterplan - Investigate change of suburb name to Pialba 30/06/2016 In Progress

1.04 Fisherman's Park - Implementation Stage 1 30/06/2016 In Progress

1.06 Foreshore Enhancement - Urangan 30/06/2016 In Progress

1.07 Education Precinct - Commence Traffic Modelling 30/06/2016 In Progress

1.08 Brolga Theatre - tender for restaurant and outdoor area 30/06/2016 In Progress

1.09 Education Precinct - Economic Impact Analysis 30/06/2016 In Progress

1.10 Foreshore Enhancement - Urangan - construction sound shell 30/06/2016 In Progress

1.12 Fraser Coast Rail Trail - review of signage and estimates for construction unformed section Urraween to Chapel


1.13 Original Maryborough Site - Heritage precinct and parklands - interpretation committee 30/06/2016 In Progress

1.14 Planning Scheme - public notification major amendment - camping strategy 30/06/2016 In Progress

1.16 Medical Precinct - final draft masterplan process 30/06/2016 In Progress

1.17 Erosion Protection Revetment Works - tender called 30/06/2016 In Progress

1.18 FIFO Hub - construction completed 30/06/2016 In Progress

1.19 MB Airpark 30/06/2016 In Progress

1.20 MB Story Trail - commence implementation Stage 2 30/06/2016 In Progress

1.21 Sports Precinct - Detailed design Stage 1 30/06/2016 In Progress

1.22 Camping Stakeholders - finalise implementation shop and stop Hervey Bay 30/06/2016 In Progress

1.23 Pialba CBD - City Park Stage 1 - commence implementation 30/06/2016 In Progress

1.24 Foreshore Enhancement - Pialba 30/06/2016 In Progress

1.25 Foreshore enhancement - Scarness 30/06/2016 In Progress

1.26 Foreshore Enhancement - Urangan 30/06/2016 In Progress

1.27 Foreshore Enhancement - Urangan - Pier Lighting 30/06/2016 In Progress

1.28 Foreshore Enhancement - Torquay 30/06/2016 In Progress

1.29 River Heads Road - complete construction 30/06/2016 In Progress

4 MAY 2016

155 155


1.30 Flood Resilience Works - Adelaide Street - finalise contract negotiations with successful tenderer 30/06/2016 In Progress

1.32 Sports Precinct - finalise detailed design of Stage 1 of the project 30/06/2016 In Progress

1.33 Flood resilience works - Adelaide Street - commence construction 30/06/2016 Not Started

1.34 HB Airport Overlay - tenders called 30/06/2016 Not Started

1.35 Education precinct - complete traffic modelling 30/06/2016 In Progress

1.36 Burrum Heads Boat Ramp - call tender for construction 30/06/2016 In Progress

1.37 Drainage Strategy - finalise investigations and reporting Regional solutions for drainage - Eli Creek Catchment (Nissen Street to Main Street)


1.39 Drainage strategy - finalise investigation and reporting Regional Solutions for drainage - Bunya Creek Catchment


1.40 Urangan Precinct Works - commence construction 30/06/2016 In Progress

1.41 Bruce Highway Industrial Estate - obtain determination of development application 30/06/2016 In Progress

1.42 Military Story Trail - establish stakeholder group to develop strategies 30/06/2016 In Progress

3.4 - Supporting a Diverse & Innovative Economic Base

Strategy: 3.4.1 - Create an employment base in the region that is diverse and robust to buffer it from economic fluctuation


Status

3.4.1.1 - Develop a diversified and resilient economy, whilst promoting sustainable business practices which incorporate the elements of quadruple bottom line




Status

3.4.1.2 - Encourage the development of competitive local businesses within the Fraser Coast and more broadly within the Wide Bay region



Strategy: 3.4.2 - Support and encourage specialist industries, rural landowners and tourism throughout the region


Status

3.4.2.1 - Support the farming community in identifying value added products and services that complement their agricultural business (eg farm gate stays, produce markets)



4 MAY 2016

156 156


6.2 - Create Vibrant City Centres & Civic Precincts

Strategy: 6.2.1 - Create a sense of place through vibrant social hubs and civic precincts


Status

6.2.1.1 - Incorporate the principles of “green building” into the design and construction of new community facilities



Community & Culture

2.0 - Our Community 1.1 - Engaging Communities



Status

1.1.1.1 - Work with the community in building the capacity for a range of initiatives that builds supportive community networks and enhances community liveability

Community & Culture


Continue to develop Reconciliation Plan 30/06/2016 In Progress

Continue to develop the Youth Strategy Plan 30/06/2016 In Progress

How to Measure

Implement 3 actions within the Reconciliation Plan per year 15

Implement 6 actions within the Youth Strategy per year 13

1.3 - Service Provision & Infrastructure



Status

1.3.2.1 - Arts and Cultural community facilities are maintained and managed efficiently Community & Culture

30/06/2016 Ongoing

4 MAY 2016

157 157



Status

1.3.2.2 - Develop flexible and accessible library spaces through planning, refurbishment, and maintenance

Community & Culture


Implement maintenance schedule and capital works program at Fraser Coast Libraries 30/06/2016 In Progress

How to Measure

90% expenditure of Capital budget for Fraser Coast Libraries by end of May 2016 75%


Status

1.3.2.3 - Sport, recreation and community facilities are maintained and managed efficiently in partnership with external organisations where required

Community & Culture


Implement maintenance schedule and capital works program at Maryborough Showgrounds and Equestrian Park


How to Measure

90% expenditure of Capital budget for MSEP by end of May 2016 73%


Status

1.3.2.4 - Halcro Street community facility is maintained efficiently

Community & Culture



Status

1.3.2.5 - Implement maintenance schedule and capital works program at Arts, Cultural and Heritage facilities

Community & Culture

30/06/2016 Ongoing

How to Measure

90% expenditure of Capital budget for Arts, Cultural and Heritage facilities by end of May 2016 80%

2.1 - Building Community Spirit & Belonging

4 MAY 2016

158 158


Strategy: 2.1.1 - Provide opportunities for a diverse range of active and passive recreational, sporting and learning facilities to enable youth, seniors and volunteers to engage in our community.


Status

2.1.1.2 - Support and develop community facilities where people can access services and form social networks

Community & Culture


How to Measure

Number of Seniors in Focus activities per quarter 10


Status

2.1.1.3 - Provide library spaces with user friendly technology enabling broad community access to online information, e-content and social media

Community & Culture


Build partnerships across sectors to extend the reach of literacy into communities 30/06/2016 In Progress

Develop workshops and training sessions to meet the digital literacy needs of the community 30/06/2016 In Progress

How to Measure

Number of digital literacy training activities per quarter 2243

Number of schools attending informally with students to borrow per quarter 18


Status

2.1.1.4 - Support organisations in the delivery of Early Literacy events Community & Culture


Participate and provide a library program for Under 8s Week, Children’s Book Week, National Simultaneous storytime, and the Reading Hour


How to Measure

Number of early literacy programs per quarter 218

4 MAY 2016

159 159



Status

2.1.1.5 - Support sport and recreation organisations in facility development projects Community & Culture


Implement capital projects in partnership with sport and recreation organisations and in accordance with the capital budget and relevant master plan


How to Measure

Assist in implementing improvements to 4 sporting facilities per year 5


Status

2.1.1.6 - Ensure that all facets of the community have an opportunity to utilise the programs and facilities at the Fraser Coast Aquatic Centres

Community & Culture


Demonstrate growth and year round sustainability in Learn to Swim programs for Disabled and Adults 30/06/2016 In Progress

Develop new programs to promote a greater range of diversity - includes land based programs 30/06/2016 In Progress

Promote the use of multi-pass purchases to encourage regular usage by clients 30/06/2016 Completed

How to Measure

5% increase in multi-pass memberships per year - Hervey Bay 0

5% increase in multi-pass memberships per year - Maryborough 52%

Implement 3 new programs at the Fraser Coast Aquatic Centre's per year 0

Number of visitors to Hervey Bay Aquatic Centre per quarter 42,655

Number of visitors to Maryborough Aquatic Centre per quarter 26,700


Status

2.1.1.7 - Engage schools and community groups in group usage of the Maryborough Showgrounds and Equestrian Centre

Community & Culture


Implement strategies at the centre to promote day trips and camps by local and external user groups 30/06/2016 In Progress

How to Measure

Develop 2 group activity facilities at the centre per year 0

4 MAY 2016

160 160


Strategy: 2.1.2 - Provide a diverse range of cultural experiences that promote community inclusiveness, participation and enjoyment.


Status

2.1.2.3 - Provide a performing arts programme that appeals to wide regional community at the Brolga Theatre

Community & Culture

30/06/2016 Ongoing

Programme to include a wide range of artistic genres that include music of all varieties, drama, dance, comedy, children's theatre, entertainment for senior citizens and newly retired, cabaret and community productions

30/06/2016 Ongoing

How to Measure

> 2 children's performances per year 3

> 20 public events featuring live performance per year 36

> 6 morning melodies performances per year 4

> 65 performances per year 49

5% increase in new audience attendance to performances per year 69%


Status

2.1.2.4 - Maintain and develop positive stakeholder relationships

Community & Culture

30/06/2016 Ongoing

Engage with stakeholders to expand interest and support for programs, exhibitions and events 30/06/2016 Ongoing

Maintain positive strategic partnerships with NARPACA, APACA, Arts Queensland, Museums Australia, National Association of Visual Arts, Australia Council and other relevant community, state and national arts organisations

30/06/2016 Ongoing


Status

2.1.2.5 - Facilitate and maintain opportunities for community participation at the Brolga theatre

Community & Culture

30/06/2016 Ongoing

Encourage local dance schools, the Eisteddfod to use the Brolga theatre 30/06/2016 Ongoing

Promote the use of the theatre to schools and community groups for productions and concerts 30/06/2016 Ongoing

4 MAY 2016

161 161


Support community musicals and theatre productions 30/06/2016 Ongoing

How to Measure

> 8 community productions per year 23


Status

2.1.2.6 - Facilitate opportunities for community participation at the Hervey Bay Regional Gallery

Community & Culture

30/06/2016 Ongoing

Through community consultation and development of networks, create opportunities for community members to participate in programs, events and activities

30/06/2016 Ongoing

How to Measure

> 30 workshops and activities per year - Gatakers Artspace 42

> 30 workshops and activities per year - Hervey Bay Regional Gallery 35


Status

2.1.2.7 - Provide a visual arts programme that engages the local community

Community & Culture

30/06/2016 Ongoing

Develop an engaging and relevant calendar of exhibitions and activities that appeal to the local community

30/06/2016 Ongoing

Implement annual Cultural Services marketing plan 30/06/2016 Ongoing

How to Measure

> 14 exhibitions per year - Hervey Bay Regional Gallery 13

> 30 exhibitions per year - Gatakers Artspace 33

5% increase in visitor numbers to Gatakers Art space per year -15%

How to Achieve Business Unit Target Completion

Date Status

2.1.2.8 - Promote and provide opportunities for people from Culturally and Linguistically diverse backgrounds to participate in events that celebrate multiculturism

Community & Culture


4 MAY 2016

162 162


Engage with stakeholders to expand interest and support for multicultural programs and events 30/06/2016 In Progress

How to Measure

Number of grant applications received per quarter 12

2.2 - Safeguarding Community & Wellbeing

Strategy: 2.2.1 - Promote the Fraser Coast lifestyle as a balance between work, family, physical and mental wellbeing.


Status

2.2.1.1 - Provide library collections, programs and resources that reflect the community aspirations for lifelong learning and social wellbeing

Community & Culture


Identify areas of population growth in the region and promote library membership, new resources and programs to non-users


Review currency and relevance of collections, current technologies and formats. Identify areas of population growth in the region and promote library membership, new resources and programs to non-users


How to Measure

Number of library loans and renewals per quarter 207587

Number of new library memberships per quarter 1443

How to Achieve Business Unit Target Completion

Date Status

2.2.1.2 - Support sport, recreation and community organisations to deliver active and healthy lifestyle programs to encourage and foster community wellbeing

Community & Culture


Deliver governance workshops to sport, recreation and community organisations to build community capacity


How to Measure

Number of workshops per year 3


Status

4 MAY 2016

163 163


2.2.1.3 - Support community organisations to deliver programs to encourage and foster community wellbeing

Community & Culture


Continue to engage and promote the Fraser Coast Community Sector Groupsite 30/06/2016 Ongoing

How to Measure

Number of Fraser Coast Community Services Sector members per quarter 25

Number of Youth and Community Group Rounds per quarter 1

2.3 - Cultural Diversity

Strategy: 2.3.1 - The Fraser Coast community values and protects its heritage and understands, respects and actively celebrates the region's diverse culture.


Status

2.3.1.6 - Portside Museum Display Refurbishment Community & Culture


Refurbish museums displays to improve experience and broaden appeal including links to Australian curriculum


How to Measure

> 10 school visits per year 35

> 2 heritage events conducted per year 4


Status

2.3.1.7 - Build to a significant collection the local history resources in the libraries

Community & Culture


Continue to collect and digitise photographic and special collections and catalogue for access 30/06/2016 In Progress

How to Measure

Number of new local history resources per quarter 56

2.4 - Embracing & Celebrating Creative Arts

4 MAY 2016

164 164


Strategy: 2.4.1 - Festivals, events and the arts are celebrated across the region


Status

2.4.1.2 - Develop arts and cultural events that encourage participation by the local community Community & Culture

30/06/2016 Ongoing

Develop an engaging and relevant calendar of events activities that appeal to the local community 30/06/2016 Ongoing

Provide opportunities for local talent to perform or exhibit live to a local audience 30/06/2016 Ongoing

How to Measure

> 10 Gatakers by Night events per year 5

> 6 Arts and Cultural events per year 5


Status

2.4.1.3 - Provide opportunities for young people to participate in events that celebrate youth culture

Community & Culture


Implement and support various programs and events including the Community Services Expo & Naidoc Activities, Fraser Coast Ambassadors, Youth Week activities, Youth leadership forum, Youth and Community Development Grants


How to Measure

10 activities supported in the community that celebrate youth culture per year 19

3.5 - Strengthening & Broadening Tourism Opportunities

Strategy: 3.5.1 - Promote the diversity and natural attractions of the region


Status

3.5.1.1 - Coordinate regional arts and cultural marketing program Community & Culture

30/06/2016 Ongoing

Implement Our Fraser Coast marketing campaign 30/06/2016 Ongoing

How to Measure

4 MAY 2016

165 165


10% increase to Our Fraser Coast Facebook activity per year 104%

10% increase to ourfrasercoast.com.au website visitation per year 18%

2 Fraser Coast Scene publications per year 1

Strategy: 3.5.2 - Provide visitors with affordable and easy access to the region


Status

3.5.2.1 - Implement Portside Heritage Gateway Plan Community & Culture


Develop and coordinate heritage tourism experiences 30/06/2016 Ongoing

How to Measure

> 30 heritage tours conducted per year 135

5% increase in Portside Heritage Gateway Passes sold per year 75%

5% increase in visitor numbers to Portside museums per year -29%

5% increase in walking tour numbers per year -12.5%

6.5 - Spaces for Everyone

Strategy: 6.5.1 - Provide outdoor places, spaces and corridors for the safe enjoyment of people at all stages of life


Status

6.5.1.1 - Continue to plan for outdoor spaces for residents and tourists alike, such as the Maryborough Rail Trail, etc

Community & Culture

30/06/2016 Ongoing

Continue to progress planning initiatives and seek external funding 30/06/2016 Ongoing

Community & Development

2.0 - Our Community 1.1 - Engaging Communities

4 MAY 2016

166 166




Status

1.1.1.1 - Monitor responsiveness to the community's enquiries across the directorate Community & Development


How to Measure

Number of Action Requests closed within 30 days per quarter 3049

Number of Action Requests per quarter 4229

2.3 - Cultural Diversity

Strategy: 2.3.1 - The Fraser Coast community values and protects its heritage and understands, respects and actively celebrates the region's diverse culture.


Status

2.3.1.1 - Participate in negotiations with all claimant groups who register Native Title Claims Community & Development



Status

2.3.1.2 - Review existing procedures for native title, cultural heritage and continue to monitor as a cross-Directorate project and update procedures as required



3.1 - Promoting a Self-sufficient Economy

Strategy: 3.1.1 - Encourage sustainable economic growth while being environmentally responsible.


Status

3.1.1.1 - Implement BBRC Program in accordance with Funding Agreement Community & Development


How to Measure

4 MAY 2016

167 167


Number of grants achieved per quarter 23

3.3 - Developing Skills & Promoting Education

Strategy: 3.3.1 - Encourage and support a community and economic base that provides education, skill development and employment opportunities.


Status

3.3.1.1 - Work with the University and Education Institutions to develop the Education Precinct Community & Development


6.2 - Create Vibrant City Centres & Civic Precincts

Strategy: 6.2.1 - Create a sense of place through vibrant social hubs and civic precincts


Status

6.2.1.1 - Support enhancement of the Urangan Boat Harbour Precinct Community & Development



Status

6.2.1.2 - Implementation of the Urangan Boat Harbour Master Plan into the Fraser Coast Planning Scheme



Development & Planning

6.0 - Our Places and Spaces 3.1 - Promoting a Self-sufficient Economy

Strategy: 3.1.2 - Promote the region as open for business to ensure that precincts remain vibrant and successful


Status

4 MAY 2016

168 168


3.1.2.1 - Provide effective Development Assessment Services by providing town planning advice, direct point of contact and exemplary assessment time frames as an incentive for major development projects and employment generating developments

Development & Planning


Development Application Assessment and process review 01/02/2016 In Progress

Monitor and report statistics for counter enquiries, in relation to major developments 30/06/2016 In Progress

Presentation of updates and information to Development Industry Forums and UDIA Committee Meetings 30/06/2016 In Progress

How to Measure

100% compliance assessments decided within statutory time frames 79%

100% Concurrence agency assessments decided within statutory time frames 97.4%

100% infrastructure charge notices are issued for developments that generate additional demand on the trunk network within statutory time frames

100%

80% applications decided within statutory time frames 69%

85% Request to change decided within statutory time frames 47%

95% Acknowledgement notices issued within statutory time frames 97%

95% Information requests issued within statutory time frames 56.6%

3.2 - Growing Local Jobs

Strategy: 3.2.1 - Business, industries and the community supporting each other within the region to sustain the local economy and stimulate local employment


Status

3.2.1.1 - Provide information to Business/Community on development related matters Development & Planning


Collect and monitor statistics on application assessments and enquiry response times 30/06/2016 In Progress

Ongoing consultation and workshop participation with UDIA 30/06/2016 In Progress

How to Measure

70 Counter enquiries are satisfactorily processed per quarter 124

6.3 - Management Settlement/Development Patterns & Density

4 MAY 2016

169 169


Strategy: 6.3.1 - Manage and accommodate growth in the region by developing a planning framework that protects and enhances character and heritage.


Status

6.3.1.1 - Administer and Review the Fraser Coast Planning Scheme Development & Planning


Develop a local area plan to guide the creation of work leisure and living precinct in and around the establishing medical precinct at Nissen Street


Develop and implement Local Government Infrastructure Plan in Consultation with Infrastructure Services department


Develop and Implement the Pialba City Centre place Plan 30/06/2016 In Progress

Develop and Implement the Urangan South Structure plan 30/06/2016 In Progress

Development and implementation of Urangan Boat Harbour Amendments 31/12/2015 Completed

Implement the strategies and provisions of the planning scheme relevant to the assessment and management of character and heritage places on the Fraser Coast


Maintain the Fraser Coast Planning Scheme in a manner consistent with State Legislation 30/06/2016 In Progress





Status

1.3.2.1 - Monitor expenditure to ensure that all operational and capital projects are managed effectively and that assets are adequately recorded and captured



Ensure all newly created assets are entered into assets register 30/06/2016 In Progress

Ensure that all constructed existing assets are captured 30/06/2016 In Progress

How to Measure

> 90% expenditure of Capital Program delivered by end of May 2016 87%

4 MAY 2016

170 170


> 90% expenditure of Operational Program delivered by end of May 2016 87%


Strategy: 2.2.2 - Promote an environment in which residents and visitors feel safe and have equal access to services and facilities


Status

2.2.2.1 - Undertake planning, maintenance and management activities that are responsive to community and legislative needs and provide community safety and value for money



Construct and maintain strategic fire management infrastructure (Fire trails, breaks, APZ's etc.) 30/06/2016 In Progress

Develop & monitor service level agreements for identified high priority Open Space land 30/06/2016 In Progress

Develop approved fire management plans for areas of medium / high Bushfire risk 30/06/2016 In Progress

Ensure that all Open Space land is maintained to a high visual standard as resources allow 30/06/2016 In Progress

Implement agreed service level plans for identified high priority Open Space land 30/06/2016 In Progress

Provide consent and support to QFRS / RFB to undertake prescribed HR burns on OS&E estate 30/06/2016 In Progress

Provide operational support for QFRS / RFB for emergency fire activities on OS&E estate 30/06/2016 In Progress

How to Measure

90% of complaints responded to within agreed timeframes. 63%

Number of Land Management Plans completed per quarter 0

Number of successful inspections on parcels per quarter 100


Strategy: 4.5.3 - High value land is managed


Status

4.5.3.1 - Demonstrate environmental leadership in the management, conservation and/or development of Council owned lands through the review of existing Land Management Plans / development of operational plans.



4 MAY 2016

171 171



Status

4.5.3.2 - Provide environmental advice to Council / community on a range of issues including flying fox management



Strategy: 4.5.4 - Encourage industry to implement strategies and technologies that consider sustainable use of natural assets.


Status

4.5.4.1 - Engage effectively with the FCRC community to ensure that community groups are supported and that environmental education programs are delivered and outcomes achieved



Develop restoration / regeneration plans for natural areas as required 30/06/2016 In Progress

Increase educational aspects of CEP through signage and material 30/06/2016 In Progress

Increase public awareness of CEP through community events and newsletters 30/06/2016 In Progress

Investigate opportunities for expansion of the role of the community nursery through development of a Business Plan


Investigate potential to expand groups within resource capabilities 30/06/2016 In Progress

Maintain support of current CEP groups through training and attendance at meetings 30/06/2016 In Progress

Review CMP and develop a 5 year implementation plan for Maryborough Queen's Park Botanic gardens 30/06/2016 In Progress

Review existing Land Management Plans to develop operational plans 30/06/2016 In Progress

Undertake half yearly review of satisfaction levels of Community Environment Program groups 30/06/2016 In Progress

Undertake minimum of 3 major events within scope of plan (eg. World Env. Day, National Tree Day) 30/06/2016 In Progress

How to Measure

Number of regeneration/restoration plans completed per quarter 6

6.4 - Considered Design and Environmentally Responsive Built Form

Strategy: 6.4.1 - Design urban settlement patterns which are consolidated around existing centres with small dispersed rural and coastal communities.


Status

4 MAY 2016

172 172


6.4.1.1 - Design and construct facilities in line with approved industry and Australian Standards and monitor to ensure facilities are responsive to community demands



Design and construct inclusive play / recreation spaces 30/06/2016 In Progress

Develop infrastructure in line with approved Plans of Management and community demand 30/06/2016 In Progress

Monitor usage patterns and report trends / issues 30/06/2016 In Progress

Undertake visitor surveys to determine level of user satisfaction. 30/06/2016 In Progress

Regulatory Services


Strategy: 1.3.3 - Council services are accessible and officers are responsive and courteous


Status

1.3.3.1 - We will ensure that all State and Local laws are enforced in a transparent and equitable way

Regulatory Services


Enhancement of eMobile technology to all of the Regulatory Services Team 30/06/2016 In Progress

Ensure that all Planning Compliance complaints are dealt with within timeframes and legal action initiated in line with enforcement protocols


Review Local Laws as required 30/06/2016 In Progress

Undertake door knock program to raise the profile of animal registration 30/06/2015 In Progress

How to Measure

100% Commercial & Domestic Plumbing Applications approved – other than sewered properties – within 20 days 73%

100% Commercial Plumbing Applications approved - sewered properties - within 20 days 80.6%

100% Domestic Plumbing Applications approved – sewered properties – within 2 days 54%

Number of Animal infringement notices issued per quarter 248

Number of Building & Plumbing CRM's received per quarter 674

Number of current cats and dogs registered as at last day of quarter 23,142

Number of overgrown allotment notices issued per quarter 309

Number of Parking infringement notices issued per quarter 577

4 MAY 2016

173 173


Number of Plumbing Certification Inspections carried out per quarter 665

Number of Wandering Animal CRM's per quarter. 302




Status

2.2.2.1 - Monitor the area for the potential presence of aedes aegypti mosquito

Regulatory Services


Undertake an Ovi trap surveillance program in Jan /Feb 2016 30/06/2016 Completed

How to Measure

Number of OVI traps set per quarter 130


Status

2.2.2.2 - Undertake routine surveillance for standard vector borne mosquitoes

Regulatory Services


Undertake a weekly trapping program for mosquito identification and number count from Oct to Mar 2016 30/06/2016 In Progress

How to Measure

Number of Light traps set per quarter 21


Status

2.2.2.3 - Ensure all food businesses are licenced and meet the minimum standards of the Food Act

Regulatory Services


All food premises inspected yearly 30/06/2016 In Progress

Conduct food safety supervisor training 30/06/2016 In Progress

Undertake community food safety education sessions monthly 30/06/2016 In Progress

4 MAY 2016

174 174


How to Measure

Number of attendees at community food safety education sessions per quarter 50

Number of food premises inspected per quarter 438

Number of food safety supervisor training sessions held per quarter 0


Status

2.2.2.4 - Ensure all complaints regarding building safety including pool safety are responded to and action taken to resolve any issues

Regulatory Services


Action is initiated within 10 working days of receiving a CRM 30/06/2016 In Progress


Status

2.2.2.5 - Commence implementation of Scores on Doors program

Regulatory Services


Progress the consultation with food business licencees for release in July 2016 30/06/2016 In Progress

How to Measure

Number of Food Businesses consulted per quarter 438


Status

2.2.2.7 - Health Licences Regulatory Services


All health licences inspected yearly 30/06/2016 In Progress

How to Measure

Number of health licence inspections per quarter 7


Status

4 MAY 2016

175 175


2.2.2.8 - Undertake promotional activities with the public to promote responsible pet ownership

Regulatory Services


Participate in at least 3 Animal Education functions per year 30/06/2016 In Progress

Undertake at least 10 school visits per year to promote responsible animal ownership 30/06/2016 In Progress

Undertake at least 2 pet walks per month 30/06/2016 In Progress

How to Measure

Number of attendees at monthly pet walks per quarter 0

Number of attendees at school visits per quarter 215

Number of school visits per quarter 4

4.1 - Protecting, Restoring & Enhancing the Environment

Strategy: 4.1.1 - Develop, implement and manage strategies to protect the natural environment of the area


Status

4.1.1.1 - Continue to control declared weeds and animals on Council controlled land

Regulatory Services


How to Measure

Kilometres of road treated for declared weeds per quarter 643.9 km

Number of parcels of land surveyed for plant and animal pests per quarter 589


Status

4.1.1.2 - Surveys undertaken of private land to establish the presence of declared pests

Regulatory Services


Development and implementation of Annual Pest Management Plan 30/06/2016 In Progress

How to Measure

Number of pig traps, fox traps, wild dog traps & feral cat traps set per quarter 44

4 MAY 2016

176 176



Status

4.1.1.3 - Development sites to be monitored to ensure that the stormwater system and thus our rivers, waterways and beaches are protected from sedimentation run off

Regulatory Services


Surveillance program to be undertaken on ongoing basis - response to CRMs in line with Council protocols 30/06/2016 In Progress

How to Measure

Number of sites sampled per quarter 15


Status

4.1.1.4 - Conduct a variety of Community Education Sessions on Pest Plants and Animals throughout the Region

Regulatory Services


How to Measure

Number of attendees at education sessions per quarter 0

Number of education sessions held per quarter 0

Business Operations 1.0 - Our Governance

1.1 - Engaging Communities



Status

1.1.2.1 - Maintain policies to ensure efficient use of resources and compliance with legislative requirements

Business Operations



Status

1.1.2.2 - Develop and maintain site based management plans for all waste sites Business Operations


4 MAY 2016

177 177


4.2 - Maintaining Unique Biodiversity

Strategy: 4.2.1 - Develop, implement and manage strategies to protect the health of the regions ecosystems including raising awareness of the uniqueness of the region


Status

4.2.1.1 - Implement actions within endorsed Waste Management Strategy Business Operations


Implement actions within Aramara Landfill Closure Plan 30/06/2016 Completed

Implement actions within Boonooroo Landfill Closure Plan 30/06/2016 In Progress

Implement actions within Granville Landfill Closure Plan 30/06/2016 In Progress

Implement actions within Tinana Landfill Closure Plan 30/06/2016 In Progress

4.4 - Mainstreaming Environmentally Sustainable Choices

Strategy: 4.4.1 - Educate people of the Fraser Coast to take personal responsibility for creating a sustainable lifestyle incorporating the principles of reduce, reuse and recycle.


Status

4.4.1.5 - Implement waste reporting and audit systems Business Operations


Conduct waste education programs and tours for schools 30/06/2016 Completed

Submit monthly legislative reports to relevant agencies 30/06/2016 In Progress

How to Measure

100% compliance with waste statutory requirements 100%

Infrastructure Delivery

5.0 - Our Movement & Access 5.2 - Road Networks

Strategy: 5.2.1 - Develop a high quality integrated transport network that enhances connectivity and effective movement

4 MAY 2016

178 178



Status

5.2.1.1 - Deliver capital works program consistent with endorsed LTFP Infrastructure Delivery


How to Measure

85% of Capital Works expenditure including commitments spent 65%





Status

1.3.2.1 - Review and update asset management plans to provide direction for future growth and control the impact of growth on infrastructure maintenance expenditure



How to Measure

25% asset management plans reviewed 5%


Status

1.3.2.2 - Review spatial data for engineering assets Infrastructure Planning


How to Measure

95% completion and accuracy of asset types reviewed. 100%


Status

1.3.2.3 - Review and update Coastal Asset Management System (CAMS)



4 MAY 2016

179 179


How to Measure

Develop revised maintenance schedule for 100% of coastal assets 85%


Status

1.3.2.6 - Review forward works program and revise scope of works and estimates for the next 3 years


30/06/2016 Ongoing

How to Measure

100% review of next 3 years' of scope of works and estimates. 80%


Status

1.3.2.7 - Prepare and lodge applications for funding from the State and Federal governments Infrastructure Planning

30/06/2016 Ongoing

How to Measure

Prepare and lodge a minimum of four (4) funding applications per year 15


Status

1.3.2.9 - Incorporate full life-cycle cost analysis when evaluating infrastructure investment decisions


30/06/2016 Ongoing

4.2 - Maintaining Unique Biodiversity

Strategy: 4.2.1 - Develop, implement and manage strategies to protect the health of the regions ecosystems including raising awareness of the uniqueness of the region


Status

4.2.1.1 - Implement strategy to manage and respond to erosion threats and identifies sustainable solutions


30/06/2016 Ongoing

Implement coastal protection works between Torquay Boat Ramp to and including, Ron Beaton Park 30/06/2016 Not Started

How to Measure

4 MAY 2016

180 180


90% of capital budget allocated and spent on coastal protection works 20%


Strategy: 4.5.1 - Manage wastewater effluent in a manner which is cost effective, innovative, safe and complies with statutory and licence conditions and all relevant guidelines


Status

4.5.1.2 - Develop catchment based water quality management plans Infrastructure Planning

30/06/2016 Ongoing

How to Measure

90% of capital budget allocated and spent on Catchment Management plans 50%


Status

4.5.1.3 - Monitor Catchment Water Quality Infrastructure Planning

30/06/2016 Deferred

5.2 - Road Networks



Status

5.2.1.2 - Implement traffic monitoring program Infrastructure Planning

30/06/2016 Ongoing

5.3 - Public Transport

Strategy: 5.3.1 - Promote & advocate access to a range of public transport services


Status

5.3.1.1 - Implement Bus Stop program for DDA compliance Infrastructure Planning

30/06/2016 Ongoing

4 MAY 2016

181 181


How to Measure

85% of bus Stops meeting the Disability Compliance regulation 85%

Design




Status

1.3.2.1 - Integrate sustainability principles to maximise service life and minimize maintenance/operating costs of assets

Design 30/06/2016 In Progress

4.3 - Ecosystem Services - Accessing & Utilising the Environment

Strategy: 4.3.1 - Walking trails and cycling networks are designed to bring people close to nature


Status

4.3.1.1 - Implement Council's endorsed Walk & Cycle Strategy and LOS through design Design 30/06/2016 In Progress

5.2 - Road Networks



Status

5.2.1.2 - Prepare forward design for following year



Status

4 MAY 2016

182 182


5.2.1.3 - Complete designs for current year


Works & Services

5.0 - Our Movement & Access 2.2 - Safeguarding Community & Wellbeing



Status

2.2.2.1 - Review and update Maryborough flood management procedures consistent with proposed CBD Flood Protection Works

Works & Services 30/06/2016 Completed

5.2 - Road Networks



Status

5.2.1.1 - Satisfy RMPC 2015/2016 Quality Assurance Requirements Works & Services 30/06/2016 Completed


Status

5.2.1.2 - TIDS and R2R - Externally funded roadwork programs completed and acquitted Works & Services 30/06/2016 In Progress


Status

5.2.1.3 - Renegotiate RMPC Conditional Agreement 2015/2016 Works & Services 30/06/2016 Completed


Status

5.2.1.4 - Deliver capital works program consistent with endorsed LTFP Works & Services 30/06/2016 In Progress

4 MAY 2016

183 183


Corporate Business

5.0 - Our Movement & Access 1.3 - Service Provision & Infrastructure



Status

1.3.2.1 - Manage and maintain low cost housing properties to maximise utilisation and life cycle of the facilities

Corporate Business

30/06/2016 Ongoing

How to Measure

95% occupancy rate in financial year for aged accommodation 99%


Status

1.3.2.2 - Develop Caravan Parks Masterplan and implement Business Enhancement Plan Corporate Business

30/06/2016 Ongoing

How to Measure

% occupancy of Caravan Parks per quarter 43%

Number of visitors to Caravan Parks per quarter 18,185


Status

1.3.2.3 - Manage Strategic Property Portfolio to ensure investment and land banking provides value for money

Corporate Business

30/06/2016 Ongoing

How to Measure

100% of Building Management Plans implemented 25%

90% of surplus properties identified and disposed of or listed for sale 100%

4 MAY 2016

184 184



Status

1.3.2.4 - Manage and maintain Council's commercial and community facilities to maximise utilisation and life cycle of the facilities

Corporate Business

30/06/2016 Ongoing

How to Measure

90% occupancy of Commercial and Residential Properties 95%

5.1 - Aeronautical Services

Strategy: 5.1.1 - Provide access and support to flight services


Status

5.1.1.1 - Work with General Aviation stakeholders to enhance business opportunities and increase activity at both Airports

Corporate Business

30/06/2016 Ongoing

How to Measure

Number of meetings with FCAG and attendance at other relevant industry forums per quarter 3

Strategy: 5.1.2 - Develop and manage flight services to develop the region


Status

5.1.2.1 - Attend annual Industry forums and work with Airport industry groups to attract route enhancement and competition by developing opportunities for Regular Public Transport and Charter airlines

Corporate Business

30/06/2016 Ongoing

How to Measure

Number of passenger movements per quarter 47,304

Financial Services



4 MAY 2016

185 185



Status

1.1.1.1 - Respond to ratepayer queries in a timely manner Financial Services 30/06/2016 In Progress



Status

1.1.2.1 - Review all financial policies in conjunction with the annual budget process

Financial Services 30/06/2016 In Progress

Asset Management Policy 30/06/2016 Completed

Community Groups Concession Policy 30/06/2016 Not Started

Competitive Neutrality complaints policy 30/06/2016 Not Started

Conservation areas Rates rebate policy 30/06/2016 Not Started

Councillor Discretionary funds policy 30/06/2016 Not Started

Debt Policy 30/06/2016 Not Started

Debt recovery policy developed and adopted 30/06/2016 Not Started

Entertainment policy 30/06/2016 Not Started

Investment Policy 30/06/2016 Not Started

Procurement Policy 30/06/2016 Not Started

Revenue policy 30/06/2016 Not Started

Revenue statement 30/06/2016 Not Started

Schedule of Rates and Charges 30/06/2016 Not Started


Status

1.1.2.2 - Commercial Property inspections are carried out in accordance with agreed statutory schedule


Commercial Property inspection program is planned and online mapping set up 30/06/2016 In Progress

Commercial Property inspection program is scheduled and completed within targets 30/06/2016 In Progress

4 MAY 2016

186 186


1.2 - Accountability

Strategy: 1.2.1 - Our Council considers the financial stability of the organisation and recognises the importance of balancing regulation with facilitation.


Status

1.2.1.1 - Develop a long term financial plan based on sound financial principles and consistent with Asset Management Plans which will form the basis of Council's budget


LTFP is presented to Councillors as part of the budget process 30/06/2016 In Progress


Status

1.2.1.2 - Council prepares its budget and annual financial statements in accordance with best practice financial sustainability practices


Annual Budget adopted 30/06/2016 In Progress

Asset end of year timetable developed 31/03/2016 Not Started

Audit timetable developed 29/02/2016 Completed

Presentation of budget to Councillors 30/06/2016 In Progress

Unqualified Audit Opinion 31/10/2015 Completed

Strategy: 1.2.2 - Evaluate the performance of the organisation through effective measurement and benchmarking


Status

1.2.2.1 - Monitor the performance of Council via the Corporate Key Performance Indicators on the Intranet and included in Executive Reports


How to Measure

100% Corporate Key Performance Indicators are calculated within 14 Days EOM 100%

80% Corporate KPI achieved 80%

4 MAY 2016

187 187



Status

1.2.2.2 - Maintain effective financial reports to monitor financial performance that are reporting within 14 days EOM


How to Measure

100% Monthly Council reports are prepared within 14 Days EOM 100%

100% Monthly financial reports are prepared within 14 Days EOM 100%


Status

1.2.2.3 - Prepare full cost pricing budgets and review pricing for Business units

Financial Services 30/04/2016 Completed

Full cost pricing budgets are prepared as part of the Annual budget process 30/04/2016 In Progress

People Development


Strategy: 1.3.1 - Encourage a participative work culture that engenders commitment and professionalism


Status

1.3.1.2 - Support continuous improvement and support retention strategy

People Development


Capture exit data on exiting employees 30/06/2016 In Progress

How to Measure

< 10% retention and attrition ratio per year 5.8%


Status

1.3.1.3 - Staff learning and development

People Development


4 MAY 2016

188 188


Staff training opportunities in accordance with annual training plan 30/06/2016 In Progress

How to Measure

100% Training program delivered and attended as per training plan 55%


Status

1.3.1.4 - Staff value and promotion of ethical standards of practice

People Development


Undertake employee feedback survey 30/06/2016 In Progress


Status

1.3.1.5 - Talent retention and leadership development

People Development


Implement and manage Leadership Discovery program, workforce and succession planning systems 30/06/2016 In Progress


Status

1.3.1.6 - Review and develop human resource strategies to support work culture People Development


Staff compliance with policy and procedure 30/06/2016 In Progress

How to Measure

100% exit interviews completed 100%

100% performance appraisals completed 94%


Status

1.3.1.7 - Support a workplace health and safety culture throughout the organisation People Development


How to Measure

10% reduction of days Lost Time Injuries from previous year 33%

4 MAY 2016

189 189


100% of MAPS completed 92.3%

85% Take up usage rate of safety management plan by staff 85%

3.3 - Developing Skills & Promoting Education

Strategy: 3.3.1 - Encourage and support a community and economic base that provides education, skill development and employment opportunities.


Status

3.3.1.1 - Improve employability skills of job seekers within the community

People Development


Implement and manage Let’s Get Fraser Coast Working program 30/06/2016 In Progress

How to Measure

100 participants in Let’s Get Fraser Coast Working per year 69

Business Improvement and Systems




Status

1.1.2.1 - Reflect high standards of corporate governance including effective approaches to corporate risk management, performance management, and strategy and policy development

Business Improvement and

Systems


Delegations register maintained in accordance with legislative requirements 30/06/2016 In Progress

Development of a Risk Management Plan and Framework 30/06/2016 In Progress

Quarterly review of Risk Register 30/06/2016 In Progress

How to Measure

100% policies reviewed in accordance with timeframes per year 100%

4 MAY 2016

190 190



Status

1.1.2.2 - Ensure Council's paper files are managed in a consistent and logical manner Business Improvement and

Systems


How to Measure

Number of disposal authorities completed 14


Status

1.1.2.3 - Process RTI applications as per legislative requirements and timeframes Business Improvement and

Systems


How to Measure

Number of RTI applications processed per year 14


Status

1.1.2.4 - Develop and maintain a corporate planning framework and associated reports Business Improvement and

Systems


Annual Report 2014/15 approved and published 30/11/2015 Completed

Jan - March - quarterly report approved and published 31/05/2016 In Progress

July - Sept - quarterly report approved and published 30/11/2015 Completed

October - December - quarterly report approved and published 28/02/2016 Completed

Operational Plan 2016/2017 approved and published 30/06/2016 In Progress


Status

1.1.2.5 - Facilitate the Audit Committee to oversee good organisational governance Business Improvement and

Systems


4 MAY 2016

191 191


Internal audit plan developed with Audit Committee for 2016-17 30/06/2016 In Progress

Quarterly Audit Committee meetings to be convened 30/06/2016 In Progress

How to Measure

95% Audit Committee recommendations actioned 100%

Number of internal audits conducted 2


Status

1.1.2.8 - Review, audit and apply measures to ensure compliance with the Public Records Act whilst enhancing the organisations record capability


Systems



Status

1.1.2.9 - To deliver governance operational projects in a manner that meets organisational needs and is delivered on time and on budget


Systems



Status

1.1.2.10 - Develop and annually review Council Policies to ensure efficient use of resources and compliance with legislative timeframes


Systems


1.3 - Service Provision & Infrastructure



Status

1.3.2.1 - Develop and review Information Management service level standards that are responsive, effective and affordable


Systems


Review IT service level agreement 30/06/2016 Not Started

4 MAY 2016

192 192


Review Records service level agreement 30/06/2016 Not Started

How to Measure

80% achievement of GIS service level agreement 88%

80% achievement of IT service level agreement 92%

80% achievement of Records service level agreement 100%

Number of IT service desk calls closed in a quarter 2,318


Status

1.3.2.2 - Update the 3 year rolling Strategic Information Technology Plan Business Improvement and

Systems



Status

1.3.2.3 - Facilitate the IT Steering Committee to provide cost effect technology whilst support the organisational requirements


Systems



Status

1.3.2.4 - To ensure that asset management is embedded throughout the organisation Business Improvement and

Systems


How to Measure

Number of ascon processed per year 609


Status

1.3.2.5 - Ensure the spatial (GIS) needs of the organisation are delivered and improved in a cost effective manner


Systems


4 MAY 2016

193 193



Status

1.3.2.6 - Ensure that Council's information technology infrastructure is maintained, replaced and improved to meet changing business operational needs, delivered on time and in budget


Systems



Status

1.3.2.7 - Implement a client focused and service orientated information technology support area


Systems



Status

1.3.2.8 - Ensure that Councils corporate systems are maintained, replaced and continuously improved


Systems





Status

2.2.2.1 - Develop and review annually the business continuity and IT disaster recovery plans for the organisation


Systems


Review the FCRC Business Continuity Plan 30/06/2016 Not Started

Review the FCRC IT Disaster Recovery Plan 30/06/2016 Not Started


Status

2.2.2.2 - Develop, review annually and get approved the Local Disaster Management Plan Business Improvement and

Systems


4 MAY 2016

194 194



Status

2.2.2.3 - Facilitate the Disaster Levy Committee to increase community resilience to a potential threat


Systems



Status

2.2.2.4 - Enhance the regions disaster management capabilities and promote community resilience


Systems


How to Measure

At least 3 LDMG meetings per year 6

4 MAY 2016

195 195

FEEDBACK If you have any questions in relation to this Progress Report, here’s how to contact us: Write: Office of the Chief Executive Officer Fraser Coast Regional Council P O Box 1943 HERVEY BAY QLD 4655 Web: www.frasercoast.qld.gov.au Email: [email protected] Phone: 1300 79 49 29

4 MAY 2016

196 196

4 MAY 2016

ITEM NO: ORD 10.6

FRASER COAST REGIONAL COUNCILORDINARY MEETING NO. 4

WEDNESDAY, 4 MAY, 2016

SUBJECT: CEO PERFORMANCE REPORT

DIRECTORATE: OFFICE OF THE CEO

RESPONSIBLEOFFICER: CHIEF EXECUTIVE OFFICER – Lisa Desmond

AUTHOR: CHIEF EXECUTIVE OFFICER – Lisa Desmond

DOC NO: #3127547

LINK TO CORPORATE / OPERATIONAL PLAN:

1. PURPOSE The purpose of this report is to provide an overview of key performance outcomes, update on

key priority projects and deliverables and to present financial reports of Council. 2. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION Section 204(1) of the Local Government Regulation 2012 states that the Chief Executive Officer

of a local Government must present a financial report to the Local Government monthly. 3. PROPOSAL

Financial Results

Operating Financial Result

Operating revenue has achieved 104% when compared with YTD budget; and

Operating expenses are tracking at 90% compared with YTD budget.

The report includes details of operational budget reallocations processed during the month of March for Council approval.

Capital Financial Result

Capital expenditure is tracking at 54% on revised budget including capital commitments of $12,672,597, some of which relates to contracted work due to be completed over the remainder of the financial year.

The report includes details of capital budget reallocations processed during the month of March for Council approval.

197 197

4 MAY 2016

Local Spend Year to date local spend to 31 March 2016 is 81% or $54.45 million.

Investment Portfolio

Investment funds at 31 March 2016 total $198.65 million. This is made up of $121.50 million in term investments and a further $77.15 million in capital guaranteed investments.

Term investments are returning 2.89%, 0.66% higher than the Bloomberg Ausbond Bank Bill Index of 2.23%. Capital Guaranteed Investments are returning 3.02% which is 1.02% higher than the official cash interest rate of 2.00%.

Loan Borrowings

Total loan borrowings balance at 31 March 2016 of $59.97 million.

Council’s third debt service payment for 2015/16 of $2,666,592 was paid 15 March 2016.

It is anticipated that the drawdown of the 2015/16 approved loan borrowings in the amount of $19,307,300 (including borrowings of $8,941,300 deferred from 2014/15) will occur late June 2016.

Overdue rates Overdue rates as at 31 March 2016 totals $10,248,060. Council’s external debt recovery with Collection House continues to achieve strong recovery levels, collecting a further $76,261 in March 2016, totaling $18,199,773 since action began in January 2015. Council’s Performance Report (Section A), and the Capital Expenditure Report (Section B), is attached.

Note – Direct purchases of Council

198 198

4 MAY 2016

Other Performance Results

Customer Service

85% of calls were dealt with in full at the first point of call compared with a target of 75%;

59% of all calls were answered within 20 seconds compared with a target of 70%.

Organisational Health Check

Overall achievement score for the month of February was 83% compared with a target of 80%.

Total action requests YTD – 2,355

Total number action requests closed within 30 days – 1,935

Total correspondence YTD – 2,717

Total number of correspondence closed within 14 days – 2,403

DEPARTMENT REPORTS

ORGANISATIONAL SERVICES

PROJECT STATUS

Let’s Get Fraser Coast Working: Work for dole

254 placements since commencement of program including skills4work;

Continue ‘skills 4 work’ strategy, target 50,000 hours. Program commenced 1 July 2015;

Group talks - promotion of LGFCW to Get Set for Work - Skilling Queenslanders for Work Initiative participants held including Community Solutions and schools across Fraser Coast

Airport Passenger figures for Virgin Australia and Qantaslink for the month of March 2016 total 14,042. This is a 6.47% increase on figures for March last year.

Construction of the FIFO terminal extension at Hervey Bay Airport is due for completion at the end of May.

Caravan Parks Caravan Parks occupancy for March 2016 showed an average of 50% capacity

Caravan parks site nights for March 2016 totalled 7083

COMMUNITY AND DEVELOPMENT

PROJECT STATUS Gatakers Artspace/311 Kent Street

Building repair work is in progress on 311 Kent Street which includes window refurbishment and an entrance statement.

199 199

4 MAY 2016


New and refurbished displays were implemented including: The Maheno Shipwreck exhibition; a new reef tank; conversion of the touch tank to a hermit crab tank.

New worksheets and tour activities for schools and groups were established.

Portside Precinct

The development of a new, regular evening guided walking tour product is underway, with launch set for June 2016. The tour will be a progressive story telling experience that incorporates sound and light elements of the Maryborough Story Trail.

The Brolga Theatre

With the announcement of NSRF funding, final design work was progressed for the Terrace and Restaurant refurbishment project.

Recreation Services

Planning work is underway on four sporting fields/complexes to update existing and dated master plans.


Renovations have occurred in the admin area to allow a connection between the admin and canteen.

Learn to Swim has been through a change in the booking process that should improve administration of the program.

Staff from both centres have attended Links training seminars to improve use of the program.


New seating has been installed under the main verandah utilising discretionary funding from Councillor Darren Everard.

Training has been completed on the new pool butler that will pull the blankets on the 25m and 50m heated pools at night.

Wetside Water Park

Tables have arrived on site and the delivery of new deck inserts is imminent.

The general store has closed which will effect Wave Rider ticket sales and re-assess operations over the break.


Total Visits March, 2016 - 13,911

Total Visits July – March, 2016 – 101,721


Total Visits March, 2016- 8,858

Total Visits July – March, 2016 – 69,054

Maryborough Showgrounds and Equestrian Park

The first Endurance Ride hosted at the venue was great success. The numbers attending far exceeded expectations and we are looking forward to more of these events here.

New lights have been installed in the Bird Pavilion ready for the upcoming poultry show and the annual show. Other buildings and outdoor areas and tracks have been undergoing upgrades and maintenance so they are ready for the peak event period.


2016/2017 Little Lime Book has been published

Council was successful in receiving funding from PHN Central Queensland, Wide Bay and Sunshine Coast to implement a Regional Sports, Leisure and Community Network.

Home Assist

Domestic Assistance Spring Clean program continues to expand with more and more eligible Clients relocating to the Fraser Coast.

200 200

4 MAY 2016

Seniors in Focus

Plans are well underway for this year’s Senior’s Expo to be held at the Hervey Bay Baptist Church in August.

Library Services

A partnership with the Maryborough Wide Bay and Burnett Historical Society Inc. “HistoryPin: Patriotism during World War 1 in the Wide Bay Region” is in progress. The project has accomplished the digitisation of a number of original images of local patriotic events held during World War One, and made available through the Historypin website and the library web catalogue. Three workshops were successfully run on technology in historical research and preservation. An exhibition of selected images was exhibited at Gatakers Artspace in March with good attendance and SLQ representation at the launch.

Brick by brick, a national Touring Exhibition from Canberra of National Building designs to create with Lego was launched in March and will remain at Hervey bay Library until May. Has been popular with school groups and families during the school holidays.

Maryborough Mural project launch of Legends of Moonie Jarl artwork installed at Maryborough Library in March and attracted a large crowd of over 80 with a smoking ceremony, presentation and reading.

RFID equipment replacement was carried out in March with little disruption to service.

City Park22-36 Charles Street, Pialba

Landscape Plan has been finalised and priority works have been identified and budgets allocated. Commencement May / June, 2016.

Est. completion: Stage 1 – June 2016

Torquay BoardwalkEsplanade Foreshore, Torquay

Boardwalk opened December 2015. Planting substantially completed. Major interpretive signage and entrance statements completed. Individual plant identification signs to be installed May / June.

Est completion: Substantially completed

Scarness Park Stage 3Esplanade foreshore, Scarness

Landscaping –Widening of bikeway, table & seat installation, garden plantings, turfing and irrigation installed.

Est. Completion Completed

Fisherman’s ParkEsplanade, Urangan

Quotations have been received for implementation of works. Consultation with stakeholders is continuing and variations to project scope are currently being re-costed.

Est. completion of project – Mid May 2016

Links corridorChapel Road

Landmark Shelter & Urbanstyle Table setting. Sign being made ready for installation

Est. Completion: Mid May

ToogoomCnr Toogoom Road & Moreton Street

Toogoom Toilet demolition and reinstatement at new site

Est. Completion: On hold

Torquay precinctEsplanade, Torquay

Refurbishment - Tennis Courts, Tennis shelter, shelter over existing table and seats, lighting of the figs, landscaping, irrigation repairs, changes to pathways. Works Have commenced. Est. Completion: End of May

201 201

4 MAY 2016

Schultz ParkWoongool Road, Tinana

Pathways Est. Completion: End of May

Pier Park Wedding ShelterUrangan

Successful Contractor selected. Work to commence in late April /May 2016. Est. Completion: End of June

Hervey Bay BotanicGardensElizabeth Street, Urangan

Upgrade to existing wedding chapel area, including planting, pathways and raised deck areas. Est completion: June, 2016

Community EnvironmentProgram (CEP)

Kingfisher Lakes Bushwackys CEP group – continued fortnightly working

bees in bushland area.

Friends of Arkarra – Arkarra - first working bee was held in February

Work for the Dole planted native buffer along Chiquita Court.

Toogoom Projects – weekly working bees continuing.

Fay Smith Bushcare Group – new brochure developed, volunteers

continuing weed management, 2nd round of Green Army has commenced

work assisting carpenters with repairs to boardwalk structure

Green Army – 1st round has completed planting and weed management

Eli Creek Upper (St Joseph's channel, Kingfisher Lakes), walking track

construction at River Heads, North shore Ave, Toogoom and has

concluded. 2nd round has commenced based in Fay Smith Wetlands

Happy Valley CEP – regular working days undertaken with local group

concentrating on weed control on Council lands.

Friends of Moolyyir Creek – have undertaken weed control and “clean-

up” days

Kingfisher Park CEP – ongoing maintenance within park area

River Heads Reserve CEP – Monthly working bee involved maintenance of

natural area and Traditional Use area is continuing.

Roving Restorers – the group undertook weed management at Peterson

Park, Dundowran

CEP Nursery – provided plants for Eli Creek Upper revegetation project,

Natural Areas (foreshore and boardwalk), River Heads Reserve plantings,

5 new volunteers

Development Statistics 1 – 31 March, 2016

APPLICATION TYPES RECEIVED

ACA (Associated Compliance Assessment) 6

AS (Request to Change/Extend) 4

BPS (Building Works assessable against Planning Scheme)

1

MCU (Material Change Of Use) 6

OPWks (Operational Works) 7

202 202

4 MAY 2016

ROL (Reconfiguring a Lot) 4

REF (Referral to Concurrence Agency) 11

Total 39

APPLICATION TYPES DECISIONS

ACA (Associated Compliance Assessment) 4

AS (Request to Change/Extend) 3

BPS (Building works assessable against Planning Scheme)

2

MC (Material Change of Use – IPA) 1

MCU (Material Change Of Use) 10

OPWks (Operational Works) 2

ROL (Reconfiguring a Lot) 9

REF (Referral to Concurrence Agency) 13

Total 44

Animal Compliance

Number of Dogs Registered Domestic Desexed 10003 Whole 2,427 Breeder 36 Over 8 Years Desexed 5,299 Whole 661 Working Dogs Desexed 127 Whole 220 Other (Guide Dog, Regulated Dog, Litter Dog, Greyhound) Desexed 10 Whole 19 TOTAL REGISTRATIONS 18,802 Number of Cats Registered Domestic Desexed 2,671 Whole 230 Breeder 2 Over 8 Years Desexed 1,419 Whole 12 Other Desexed 0 Whole 0 TOTAL REGISTRATIONS 4,334

Building Approvals

Calendar Year

Location 2011 2012 2013 2014 2015 2016 1.1.16-31.3.16

203 203

4 MAY 2016

Hervey Bay 293 366 368 492 506 125

Maryborough 121 160 161 168 146 35

INFRASTRUCTURE SERVICES

PROJECT STATUS River Heads Road Reconstruction

River Heads Road closed between Cove Blvd and Gannet Way with detour via Cove Blvd and Curlew St. Project 85% complete with expected completion by mid May 2016. Guardrail installation and final surface trim for seal presently underway

Urangan Pier Lighting The contract has been awarded to Gillespie’s and works are planned to be completed by end of April 2016.

Maryborough CBD Flood Mitigation and Adelaide St Streetscape

Design is currently being updated. Streetscape works are expected to commence in May 2016 followed by drainage and levee works later this financial year.

Esplanade Asphalt overlay between Tavistock St and Zephyr St

Tender has been awarded. Council to finish kerb and channel repairs prior to overlay. Expected to be completed by the end of May.

Brooweena Transfer Station

A new right turn lane is to be constructed at the Aramara landfill with budget consideration for a transfer station to be built on site in the 2016/17 financial year.

Torquay Revetment Project

The Marine Parks Permit and Tidal Works approval is expected in the coming weeks. Tender period is expected to commence in early May.

Local Government Infrastructure Plan Project (LGIP)

Council has responded to the appointed third party reviewer comments about the draft LGIP. Council has also requested an extension to the deadline for implementation until July 2017.

Howard Flood Study Flood model outputs are proposed to be tabled at a future Council Meeting.

Hervey Bay Traffic Study A draft report of the 2016 Update to the Hervey Bay Mesoscopic Traffic Model has been received and is under review. A potential option to one-way Main St in a northerly direction between Old Maryborough Rd and Torquay Rd is now underway.

Hervey Bay Transit Centre Consultants have prepared concept layout options for the proposed Hervey Bay Transit Centre within the Education Precinct. Traffic modelling scenarios are now underway to assess impacts on the road network.

Infrastructure Asset Management Plan Review

A review of all Infrastructure Asset Management Plans is underway.

Shoreline Erosion Management Plan (SEMP) – Stage 3

Further to the adopted Halcro St to Dayman Park Stage 3 SEMP, work has commenced on the balance area of the mainland coastline.

204 204

4 MAY 2016

Arbor16 Road, Glenwood Road reconstruction project currently underway. Depending on weather conditions, completion expected in June. Insitu stabilisation of pavement will be undertaken in conjunction with Faine Road and Daniels Road projects.

Gutchy Creek Bridge, Gundiah

Tender awarded to SGQ Civil. Works expected to commence mid May 2016.

Ariadne Street, Maryborough

Works to commence mid April 2016 for kerb and channel and pavement works.

Tuan Esplanade Car Park Upgrade

Works to be completed late April 2016.

Beaver Rock Road (Section 2)

Works to be commenced mid April 2016.

NDRRA Works - Southern Anticipated project commencement in May 2016.

NDRRA Works - Western Anticipated project commencement in May 2016. Ward Street, Maryborough

Tender period closed 21 March 2016.

Ariadne Street (Russell Drv to Sheridan St), River Heads

Tenders accepted; prestart 9 March 2016. Work to commence late May 2016 with completion expected Sept 2016.

Chapel Road - Nikenbah to Madsen Rd - Pavement Reconstruction

SGQ commenced work 2 November with sealing of the first 350M completed in December. Project completed.

Esplanade Pt Vernon – Corser St to Flinders St – Road Renewal

Contract awarded to SGQ in early February. Works progresses well with completion due in late May, weather permitting.

Link Mobility corridor Stage 3 – Dayman Street to King Street

Contract awarded to Q Civil. Works commenced in February with anticipated completion mid-May, weather permitting.

Bituminous Reseals All regions complete

Oleander Ave- Pavement Renewal - Stage 1; Daydream Crt to Kululu Cres [ENG 11 -15/16]

Contract awarded to JAC Civil. Project to commence mid May. Contract period is 8 weeks.

Woods Road Upgrade Tenders close 14 April. Tender evaluation will progress after closure of tenders

Pilot Street road upgrade and carparking

Tenders close 14 April. Tender evaluation will progress after closure of tenders

Lower Mountain Rd , Dundowran Pavement Renewal (Citrus Dr to Industrial Av)

Completed by Council staff February 2016.

East St, Scarness (Stephenson St to McNally

Construction commenced by Council staff in February. Project to be

205 205

4 MAY 2016

St) K&C and road widening.

completed mid-April.

Esplanade- Beach Rd to Corser St & Gables off-street carpark

Tender is being advertised shortly with work on this 6 month contract expected to start in mid-June for Xmas completion.

Urangan Pier- Pile maintenance

Further maintenance works by SMC on anode connections and HDPE sleeves will occur under the pier during the next 2 months.

MAJOR PROJECTS

PROJECT STATUS Original Maryborough Site

Archaeological Management Plan draft prepared and currently with DEHP.

Discussions held with DEHP and amendments being made to the draft.

Bruce Highway Industrial Estate

This project is now available for discussion with potential developers.

Esplanade Tourist Precinct Master Plans

Implementation of the goals and objectives of each of the precincts is now underway.

Burrum Heads Boat Ramp Tender awarded to awarded to Sunshine Coast-based company, Hall Contracting Pty Ltd. Works planned to commence on 3 May, 2016.

Fraser Coast Sports Precinct

Detailed Design of Bulk Earthworks and Stage 1 (Football and Netball) complete and currently being reviewed by Infrastructure Engineering staff.

Stage 1 of Project submitted to Round 3 of the National Stronger Regions Fund program which opens in March, 2016.

Netball Component submitted to Get Playing Plus state government funding round.

Maryborough Airpark Meetings held on a regular basis with JV Partner to progress this project.

JV Operational works application submitted and currently being assessed.

Fraser Coast Airport Upgrade (FIFO)

Constructions finalised. Now undertaking some minor works to existing fire systems/hydrants etc to comply with final inspection outcomes.

Pialba Esplanade Precinct Detailed Master Plan

Draft Master Plan received and currently being reviewed.

206 206

4 MAY 2016

Fraser Coast Camping Options Strategy

Additional Stop and Shop Site currently being finalised at Becks Road, Hervey Bay. 12 month review of Strategy being conducted by Stakeholders Committee on 28 April, 2016.

Brolga Theatre Extension Project

Funding agreement signed and returned to the funding body.

Detailed Design complete and currently preparing tender documentation.

Insurance, Risk and Compliance

Risk and Compliance

143 days YTD LTI compared to target of 250;

86.91% of Monthly WPH&S Action Plans completed;

Total of 20 lost time days for March 2016;

Total of $64,209.11 for all claims (LTI & MEO) for the period 1 July 2015 to 31 July 2015;

LGW Scheme Rate Group D Low 0.848 – High 1.999 : Council 1.245.

Human Resources

Staff Establishment – v Actual

Month Establishment Actual Vacancies

March 2016 562 539 23

Attrition turnover 4.97% FYTD

4. POLICY & LEGAL IMPLICATIONS Section 204(1) of the Local Government Regulation 2012 5. OFFICER’S RECOMMENDATION

1. That the Chief Executive Officer’s Performance Report DOCS#3127547 for the period ended 31 March, 2016, be received;

2. That the performance report and capital expenditure report for the period ended 31 March, 2016, including budget revisions, is adopted by Council.

ATTACHMENT:

1. FCRC Performance Report – Period Ended 31 March, 2016 – DOCS#3118228

207 207

PERFORMANCE REPORT

ORD 10.6 - ATTACHMENT 1 FCRC Performance Report – Period Ended 31 March, 2016

208 208

Total operating revenues 135,221,397 (166,215) 137,407,760 124,204,215 129,442,267 104%Total operating expenses 127,574,173 (1,124,312) 127,276,481 95,749,590 85,947,409 90%

101%

Application of capital funding Contributed assets 4,500,000 - 4,500,000 3,375,000 8,742,447 Capital expenditure 55,007,985 730,080 98,367,245 73,775,434 40,723,042 55%Repayment of borrowings 8,708,336 - 8,708,336 6,531,252 6,713,076

67%

-

5

10

15

20

25

30

35

40

45

50

55

60

65

70

Community & Development Infrastructure Services Office of the CEO Organisational Services

Mill

ion

s

RevisedBudget

TotalExpense

Capital Budget Capital Expenditure YTD

YTD Committed $12,672,597

YTD Actual $40,723,042

YTD Budget $73,775,434

$0

$10

$20

$30

$40

$50

$60

$70

$80

4 MAY 2016

209 209

Investment type Balance Return %Rating Investment Portfolio %

Policy %

Term investments 121,500,000 2.89 A1+ 39,000,000 20% 100%

Capital guaranteed 77,149,050 3.02 A1 25,000,000 13% 50%

A2 57,500,000 29% 30%

A3 - 0% 10%

QTC 77,149,050 39% 100%

Total 198,649,050 100%

RATE COMPARISON

INTEREST ON INVESTMENTSTotal interest on investments to date amounts to $4,166,776 compared with a YTD budget of $3,469,706.

LOAN SUMMARY

FCRC Loans Balance

Opening Balance 01/07/15 66,675,773

Redemption Payments 6,713,076

Closing Balance 59,962,697Interest on Loans 1,762,861

19,307,300New borrowings for 15/16 (includes deferred borrowings from 14/15)

Investment Report

March 2016

The investment portfolio is diversified across a number of investment types such as term investments and managed investments. The investment portfolio is

reviewed regularly in order to maximise performance and minimise risk.

The investment portfolio continues to perform well. Each investment type is returning above the Bloomberg Ausbond Bank Bill Index (benchmark) of 2.23%.

Capital guaranteed investments at 3.02%, along with term investments with an average return of 2.89%, are both higher than the official cash interest rate of

2.00%.

Council currently has $5,000,000 invested with Bendigo Bank which ensures an additional amount of $2,500 (0.05%) is made available by Bendigo Bank for a

Community Project.

INVESTMENT PORTFOLIO SUMMARY INVESTMENT PORTFOLIO BY RATING

0.00

0.50

1.00

1.50

2.00

2.50

3.00

3.50

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

RBA Cash Rate Our Investments

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Budget 2015/16 Actual

4 MAY 2016

210 210

$10,248,060 $7,059,842 $2,009,688 $1,019,710 $158,820

< 6.00% 5.2%

7.00% - 15.00%

>15.00%

Current year overdue 7,059,842 7,481,292

Total balance overdue this month 10,248,060 19,467,045

Total balance overdue - Rates 5,397,065 14,355,989

Total balance overdue - Water 4,850,995 5,111,056

Balance/Due date plan**

Fortnightly $3,578,224

Weekly $2,154,473

Monthly $1,381,708

1389

* Yearly payment total is an estimate based on current scheduled payment amounts calculated over a 12 month period. This figure

does not take into account future changes in payment amount, changes to schedule length or insufficient funds in ratepayer

accounts.

Industry Standard

1183

Good

Needs Monitoring

3rd rate instalment was due on the 17/3/2016 with the 4th instalment due on 17/06/2016

722

541

** This figure is unknown as it is calculated after each of the different notices are issued.

Cycle 2 Water & Sewerage notices have issued and the discount date is 6/04/2016

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

7.00%

8.00%

9.00%

10.00%

11.00%

12.00%

13.00%

14.00%

2015/16 2014/15 2013/14 2012/13 Qld Local Govt ComparativeData 2014/15

0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%

14.00%

16.00%

March 2016 March 2015 March 2014

4 MAY 2016

211 211

January 1,149 $0.00 $11,132,810 $1,066,409 $10,066,401

February 463 $10,066,401.22 $0 $1,556,925 $8,509,477

March 408 $8,509,476.71 $0 $1,023,698 $7,485,779

April 1,574 $7,485,778.73 $9,599,285 $1,072,308 $16,012,756

May 1,391 $16,012,756.01 $8,756 $2,530,605 $13,490,907

June 1,219 $13,490,906.90 $0 $2,108,693 $11,382,214

July 1,068 $11,382,213.55 $9,521 $2,362,422 $9,029,312

August 916 $9,029,312.36 $0 $1,674,422 $7,354,890

September 568 $7,354,889.92 $0 $1,234,789 $6,120,101

October 482 $6,120,101.16 $0 $935,527 $5,184,574

November 217 $5,184,573.85 $0 $965,172 $4,219,402

December 157 $4,219,401.51 $0 $684,824 $3,534,578

January 157 $3,534,577.61 $0 $545,749 $2,988,829

February 157 $2,988,828.70 $0 $361,968 $2,626,860

March 848 $2,626,860.21 $5,087,774 $76,261 $7,638,373

Total: $25,838,146 $18,199,773

January 13

February 48

March 15

April 4

May 5

June 4

July 14

August 1

September 14

October 4

November 0

December 0

January 0

February 1

March 10

$4,807 $730

$0.00 $0.00

$99,369 $269

$36,603 $300

$0.00 $0.00

$6,419 $1,480

$260,375 $2,148

$5,223

$112,281 $10,233

$154,077 $454

$546,039 $22,750

$240

$118,857 $6,090

$131,322 $2,310

$41,337 $706

$0.00 $0.00

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

January February March April May June July August September October November December January February March

Current overdue rates balance

Amounts recovered

34,727

16,531

9,934

4,750

-

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

6/03/2016 13/03/2016 20/03/2016 27/03/2016

Weekly Amounts Recovered

4 MAY 2016

212 212

%15%

57%

27%

85%

%59%11%

30%

Measure: Answer 70% of Callers within 20 secondsWithin 20 Seconds

Within 40 Seconds

Within 60 Seconds

* Forced greeting announcement = 18 seconds.

* CSO welcome = 4-5 seconds.

*Excludes some calls diverted via Interactive Voice Response (IVR) directly to Departments

Measure: 75% of calls at the first point of callCalls transferred to other Section/Officers

Calls completed to finality in Customer Services

Calls logged as a Customer Request for actioning

% Dealt with at first point of contact

Daily CSO Average 74 68

(based on 5.65 rostered)

No. 8,791 72,447

Daily Average 419 385

Summary Financial Performance Report

March 2016

Measure: Number of Calls Taken TotalActual YTD

0

2000

4000

6000

8000

10000

12000

14000

Tota

l Cal

ls O

ffere

d

Month

Year Comparison of Total Calls Offered

2013/14

2014/15

2015/16

50%

55%

60%

65%

70%

75%

80%

85%

90%

Jul Aug Sept Oct Nov Dec Jan Feb Mar April May June

% D

ealt

with

(with

out t

rans

fer)

First Point of Contact Service Level

2013/14

2014/15

2015/16

0:00

0:14

0:28

0:43

0:57

1:12

1:26

1:40

1:55

2:09

Min

:Sec

Month

Average Speed to Answer by CSO

2013/14

2014/15

2015/16

4 MAY 2016

213 213

Organisational Performance result for February 83% compared to January 88%

This Month

Last Month

Total Action Requests YTD no. 740 1568 32 15 2355

Total no. Action Requests closed within 30 Days no. 708 1189 23 15 1935

Action Requests 90% within 30 Days % 96 76 72 100 82

Achievement Score 3 2 2 3 2

Total Corespondence YTD no. 379 1234 817 287 2717

Total no. Correspondence closed within 14 Days no. 344 1073 779 207 2403

Correspondence 90% within 14 Days % 91 87 95 72 88


Total no. employees with > 8 weeks AL no. 16 21 11 3 51

Total hours of excess AL no. 689 761 788 680 2918

Annual Leave 95% < 8 Weeks % 91 90 90 88 90


Total staff no. 182 208 117 33 540

No. employees with Performance Reviews completed no. 170 190 103 33 497

Performance Reviews 100% Completed % 94 91 88 100 92


Uncertified Sick Days < 5 Days no. 2.86 2.43 2.05 2.49 2.46


Workplace Attrition < 10% % 6.74 4.97 5.43 3.7 5.62


Annualised LTI < 599 days no. 35 132 18 0 185


Monthly WPH&S Action Plans 85% % 100 100 83 100 96


- To measure and monitor the effectiveness of the organisation in managing its human resources within approved

policies.

Achievement Score (3 = Achieved > 95%, 2 = Achieved 70% - 94% and 1 = Achieved < 70%)

Achievement Score (3 = Achieved 100%, 2 = Achieved 70% - 99% and 1 = Achieved < 70%)

Achievement Score (3 = Achieved +/< 5 days, 2 = Achieved 6 - 7 days and 1 = Achieved > 7 days)

Achievement Score (3 = Achieved < 10%, 2 = 10% - 15% and 1 = > 15%)

- To measure and monitor the effectiveness of the organisation in managing and ensuring a safe workplace for its

employees.

Achievement Score (3 = Achieved < 599 days, 2 = Achieved 599 - 718 days and 1 = Achieved > 718 days)

Achievement Score (3 = Achieved +/> 85%, 2 = Achieved 75% - 84% and 1 = Achieved < 75%)

- To measure the effectiveness of the organisation in establishing a customer focused organisational culture that is

responsive to our Customers

Achievement Score (3 = Achieved > 90%, 2 = Achieved 60 - 89% and 1 = Achieved < 60%)

Achievement Score (3 = Achieved > 90%, 2 = Achieved 60 - 89% and 1 = Achieved < 60%)

IS CDS OS OCEO ORG

Result 92% 83% 83% 92% 83%

0%10%20%30%40%50%60%70%80%90%

100%Performance by Directorate for the Month

4 MAY 2016

214 214

CAPITAL EXPENDITURE REPORT

4 MAY 2016

215 215

CAPITAL EXPENDITURE 2015/16SUMMARY PROGRESS REPORT

31 March 2016

REGULAR CAPITALOriginalBudget

RevisedBudget

YTDBudget Actual Committed

TotalExpense % RB

Community & Development 4,869,030 8,529,561 6,397,171 4,126,772 949,350 5,076,122 60%

Infrastructure Services 36,061,563 60,404,422 45,303,317 29,672,742 10,263,795 39,936,538 66%

Office of the CEO 5,354,500 16,495,776 12,371,832 1,898,108 580,519 2,478,626 15%

Organisational Services 7,857,792 10,069,708 7,552,281 3,546,819 835,897 4,382,715 44%

TOTAL 54,142,885 95,499,467 71,624,600 39,244,441 12,629,561 51,874,002 54%

FLOOD RECOVERY (NDRRA)OriginalBudget

RevisedBudget


TotalExpense % RB

Community & Development - - - - - - 0%

Infrastructure Services - 1,501,292 1,125,969 535,803 43,036 578,839 39%

Office of the CEO - - - - - - 0%

Organisational Services - - - - - - 0%

TOTAL 1,501,292 1,125,969 535,803 43,036 578,839 39%

TOTAL CAPITAL WORKSOriginalBudget

RevisedBudget


TotalExpense % RB

Community & Development 4,869,030 8,529,561 6,397,171 4,126,772 949,350 5,076,122 60%

Infrastructure Services 36,061,563 61,905,714 46,429,286 30,208,545 10,306,832 40,515,377 65%

Office of the CEO 5,354,500 16,495,776 12,371,832 1,898,108 580,519 2,478,626 15%

Organisational Services 7,857,792 10,069,708 7,552,281 3,546,819 835,897 4,382,715 44%

TOTAL 54,142,885 97,000,759 72,750,569 39,780,244 12,672,597 52,452,841 54%

0

5

10

15

20

25

30

35

40

45

50

55

60

65


Mill

ion

s

Regular Capital Works (Excludes NDRRA)RevisedBudget

TotalExpense

-

200

400

600

800

1,000

1,200

1,400

1,600


Th

ou

san

ds

Flood Recovery Works NDRRARevisedBudget

TotalExpense

4 MAY 2016

216 216

Directorate Community & Development DirectorateCapital Program Aquatic Centre

0152 - MB Aquatic Centre - Upgrades & Replacement 20,000 - 44,850 19,285 11,111 30,396 68%

2620 - HB Aquatic Centre - Upgrades & Replacement 129,000 - 140,070 79,950 3,060 83,010 59%

TOTAL 149,000 184,920 99,235 14,171 113,405 61%

Comments:

Directorate Community & Development DirectorateCapital Program Climate Change & Environmental Sustainability

2228 - Mungomery Vine Forest 5,000 - 5,000 - - - 0%

2709 - Environmental Initiatives 25,000 - 13,000 10,000 - 10,000 77%

2712 - Mangrove Management Wharf Precinct 50,000 - 50,000 30,901 - 30,901 62%

2713 - Koala Habitat Research - - 12,978 - - - 0%

2716 - Fire Management 25,000 - 40,503 12,883 1,000 13,883 34%

2730 - Foreshore Restoration & Revegetation 444,000 - 535,446 364,530 2,464 366,994 69%

TOTAL 549,000 656,927 418,315 3,464 421,779 64%

Comments:

Directorate Community & Development DirectorateCapital Program Community & Recreational Facilities

2392 - Sporting & Recreational Facilities Upgrade 150,000 - 335,944 175,853 - 175,853 52%

TOTAL 150,000 335,944 175,853 175,853 52%

Comments:

Committed$

Total$

%Rev.Bud.

CAPITAL EXPENDITURE 2015/16(EXCLUDING FLOOD RECOVERY WORKS)

31 March 2016

CAPITAL PROJECTSOriginalBudget

$

RevisionsMarch

$

RevisedBudget

$

Actual$

4 MAY 2016

217 217

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Community & Development DirectorateCapital Program Cultural Services

0158 - MB Gatakers Artspace - Artwork & Artefacts 7,000 - 8,545 3,185 2,288 5,473 64%

0264 - Asset Replacement - Brolga Theatre 200,000 10,000 210,000 132,930 34,238 167,168 80%

0477 - Portside Precinct 10,000 - 182,717 183,003 - 183,003 100%

2353 - Brolga Theatre Refurbishment Works - - 27,900 9,100 - 9,100 33%

2389 - Gatakers Artspace Capital Maintenance 7,000 - 10,000 7,005 - 7,005 70%

2449 - 311 Kent Street - Conservation Management Plan 104,000 - 148,113 37,047 73,486 110,533 75%

2455 - Public Art - 30,000 30,000 - - - 0%

2464 - Air Conditioning Maintenance Art Gallery 5,000 - 2,000 - - - 0%

2469 - Mary Poppins Strategy - - 584,212 463,225 73,289 536,514 92%

TOTAL 333,000 40,000 1,203,487 835,496 183,302 1,018,797 85%

Comments:0264 Budget Reallocation - recognition of capital contribution ($10,000, docs 3102111)

2455 Budget Reallocation - allocation of former councillor discretionary funding ($30,000, docs 3097963)

Directorate Community & Development DirectorateCapital Program Health & Environment

2571 - Vector Shed Maintenance Update 10,000 - 10,000 4,995 - 4,995 50%

2573 - Dog Off-Leash Areas Program 25,000 - 63,070 55,868 - 55,868 89%

TOTAL 35,000 73,070 60,863 60,863 83%

Comments:

Directorate Community & Development DirectorateCapital Program Library Services

0162 - Furn & Office Equip - Maryborough Library 7,000 - 6,000 2,956 - 2,956 49%

0163 - Furn & Office Equip - Maryborough Toy Library 4,000 - 4,000 4,025 - 4,025 101%

0165 - Non Books - Library 32,000 - - - - -

0166 - Serials - Library 21,000 - - - - -

0167 - Maryborough Toy Library - Toys 17,000 - 17,000 16,884 155 17,039 100%

0168 - MB Toy Library - Toys & Equipment (Special Learning) 7,500 - 51,150 45,964 745 46,708 91%

0439 - Library Shelving 10,000 - 10,000 8,734 - 8,734 87%

0440 - Library Program Equipment 5,000 - 5,000 - - - 0%

2410 - Books - Library 415,000 - 584,991 325,567 57,882 383,448 66%

2411 - Maryborough Library E-Space - - 21,000 21,000 - 21,000 100%

2412 - Maryborough Library - HistoryPin Grant - - 10,000 9,855 55 9,909 99%

2426 - Hervey Bay Library - Airconditioning Maintenance 7,000 - 7,000 - - - 0%

2466 - HB Library - Furniture & Equipment 70,000 - 70,000 40,047 22,839 62,886 90%

TOTAL 595,500 786,141 475,032 81,674 556,706 71%

Comments:

4 MAY 2016

218 218

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Community & Development DirectorateCapital Program Public Amenities

2100 - Park Public Amenities 422,000 13,000 476,975 138,834 204,471 343,305 72%

TOTAL 422,000 13,000 476,975 138,834 204,471 343,305 72%

Comments:2100 Budget Reallocation - transfers from project 2049.14 ($13,000, docs 3103599)

Directorate Community & Development DirectorateCapital Program Parks Structures & Facilities

0039 - Charlton Esplanade Lighting 150,000 (90,330) 50,673 50,673 - 50,673 100%

0858 - RV Friendly Areas - Bauple Site - - 25,000 24,870 - 24,870 99%

2002 - Forward Design - Parks 20,000 - 20,000 39,558 - 39,558 198%

2020 - Park Play Equipment 361,000 - 519,296 423,445 10,891 434,336 84%

2022 - Parks Signage - - 14,037 13,803 - 13,803 98%

2045 - ESA/Gables Park Master Plan Implementation - - 162,787 123,493 - 123,493 76%

2074 - Ernie Organ Park - - 2,600 2,632 - 2,632 101%

2077 - Park Structures, Access & Facilities 60,000 (81,042) 672,227 139,684 4,427 144,111 21%

2079 - Park Structures, Access & Facilities 494,500 22,000 558,154 184,739 195,931 380,669 68%

TOTAL 1,085,500 (149,372) 2,024,774 1,002,895 211,249 1,214,143 60%

Comments:0039 Budget Reallocation - transfers to projects 2079.23 ($8,000, docs 3103599), 2077.50 ($29,967, docs 3103599), 2091.01 ($1,957, docs 3107625) and 2091.08

($50,406, docs 3107625)

Project 2002 overrun - Forward Design projects will be reviewed following transfer of costs to capital projects - Finance

2077 Budget Reallocation - transfers to project 2093.03 ($111,009, docs 3107625) and transfers from 0039.02 ($29,967, docs 3103599)

2079 Budget Reallocation - transfers from projects 0039.02 ($8,000, docs 3103599) and 2049.14 ($14,000, docs 3104172;2105614)

Directorate Community & Development DirectorateCapital Program Parks Landscaping & Upgrades

0172 - Queens Park & HB Botanical Gardens Upgrades 116,000 - 133,574 37,228 4,800 42,028 31%

0468 - Supervision Parks Capital 228,630 - 228,630 166,067 - 166,067 73%

0718 - Park Landscaping & Upgrades 230,000 (52,150) 1,490,364 343,468 140,381 483,849 32%

2049 - Park Lighting - (60,231) 86,522 86,625 - 86,625 100%

2080 - Foreshore Landscaping 60,000 (55,737) 106,872 86,061 9,958 96,020 90%

2082 - Foreshore Esplanade Enhancement Program - 78,561 146,922 - - - 0%

2089 - Foreshore Masterplan Implementation 348,000 (452,318) 25,645 15,241 6,873 22,113 86%

2198 - Park Master Plan Implementation 198,000 (198,000) - - - -

TOTAL 1,180,630 (739,875) 2,218,529 734,690 162,012 896,702 40%

Comments:0718 Budget Reallocation - transfers to project 2091.06 ($51,700, docs 3107625) and amended capital contribution (-$450)

2049 Budget Reallocation - transfers to project 2100.54 ($13,000, docs 3103599), 2089.02 ($3,000, docs 3103599), 2079.28 ($8,000, docs 3104172), 2079.39 ($6,000,

docs 3105614) and 2082.00 ($30,231, docs 3107625)

2080 Budget Reallocation - transfers to project 2091.06 ($55,737, docs 3107625); Budget reallocation request of $140,000 to project 2701.00

2082 Budget Reallocation - transfers to Esplanade Precinct Projects ($381,151, docs 3107625) and transfers from projects to fund Esplanade Precinct Projects

($459,712, docs 3107625); Budget reallocation request of $145,000 to project 2082.00

2089 Budget Reallocation - transfers to projects 2082.00 ($88,450, docs 3107625) and 2091.09 ($369,513, docs 3107625), transfers from project 2049.14 ($3,000, docs

3103599) and recognition of capital contribution ($2,645, docs 3105147)

2198 Budget Reallocation - transfers to project 2082.00 ($198,000, docs 3107625)

4 MAY 2016

219 219

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Community & Development DirectorateCapital Program Strategic Planning

3004 - Planning Scheme & PIP Amendments 45,000 - 206,747 19,383 7,147 26,530 13%

TOTAL 45,000 206,747 19,383 7,147 26,530 13%

Comments:

Directorate Community & Development DirectorateCapital Program Showgrounds

0624 - Showgrounds - Roads, Tracks & Carparks 105,000 - 105,000 91,478 - 91,478 87%

0625 - Showgrounds - Fencing 13,000 - 13,000 12,440 - 12,440 96%

0626 - Showgrounds - Services (Water, Sewer, Electrical) 8,000 - 8,000 5,108 - 5,108 64%

0627 - Showgrounds - Lighting 15,000 - 15,000 910 11,968 12,878 86%

0629 - Showgrounds - Buildings 15,000 - 15,000 6,239 7,188 13,427 90%

0631 - Showgrounds - Exhibition Arenas 20,000 - 20,000 6,396 14,659 21,055 105%

0632 - Showgrounds - Lakes And Natural Areas 47,000 - 47,000 2,093 8,969 11,062 24%

0634 - Showgrounds - Livestock Facilities 40,000 - 40,000 1,150 3,080 4,230 11%

0723 - Showgrounds - Services (Electrical) - - 26,647 22,305 15,510 37,815 142%

0727 - Showgrounds - Canteen & Ticket Boxes 15,000 - 15,000 11,267 1,920 13,187 88%

TOTAL 278,000 304,647 159,386 63,294 222,680 73%

Comments:Project 0631 overrun - Budget reallocation of $2,892 requested from project 0626

Project 0723 overrun - Budget reallocation of $11,168 requested from project 0624

Directorate Community & Development DirectorateCapital Program Vector Control

2551 - Animal Refuge and Pound Upgrades 46,400 - 57,400 6,792 18,567 25,359 44%

TOTAL 46,400 57,400 6,792 18,567 25,359 44%

Comments:

4 MAY 2016

220 220

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Asset Management

4401 - Asset Management & Condition Assessment 73,000 57,780 228,856 151,570 8,330 159,900 70%

4406 - Catchment Management Plans 50,000 (57,780) 158,378 101,747 43,996 145,742 92%

4419 - Forward Design - Roads 410,000 - 272,665 180,647 47,211 227,858 84%

4424 - Forward Design - Roads - - 253,153 406,805 414,183 820,989 324%

TOTAL 533,000 913,052 840,769 513,720 1,354,489 148%



Project 4424 overrun - Forward Design projects will be reviewed following transfer of costs to capital projects - Finance

Directorate Infrastructure Services DirectorateCapital Program Cemeteries

0361 - Maryborough Cemetery - Master Plan Implementation 96,000 - 96,000 90,110 - 90,110 94%

0396 - Polson Cemetery Upgrade 80,000 - 80,000 46,902 13,109 60,011 75%

TOTAL 176,000 176,000 137,012 13,109 150,121 85%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Climate Change & Environmental Sustainability

2706 - CAMS - Coastal Asset Management System 150,000 - 262,195 107,709 4,600 112,309 43%

2708 - Coastal Protection 1,095,000 - 3,156,521 67,381 24,293 91,673 3%

TOTAL 1,245,000 3,418,716 175,090 28,892 203,982 6%

Comments:

4 MAY 2016

221 221

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Coastal Jetties, Piers & Boardwalks

2226 - Jetties, Piers & Boardwalks 50,000 (30,000) 20,000 5,374 6,913 12,287 61%

2701 - Urangan Pier Restoration 750,000 (160,000) 347,773 251,892 150,368 402,260 116%

TOTAL 800,000 (190,000) 367,773 257,266 157,281 414,547 113%

Comments:2226 Budget Reallocation - transfers to projects 2091.07 ($25,000, docs 3107625) and 2093.02 ($5,000, docs 3107625)

2701 Budget Reallocation - transfers to projects 2092.02 ($140,000, docs 3107625) and 2093.01 ($20,000, docs 3107625)

Project 2701 overrun - Budget reallocation of $100,000 requested from 2093

Directorate Infrastructure Services DirectorateCapital Program Coastal Management

2222 - Shoreline Erosion Management Plan (SEMP) - - 31,125 27,732 2,588 30,320 97%

TOTAL 31,125 27,732 2,588 30,320 97%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Coastal Boat Ramps & Carparks

4203 - Burrum Heads Road Boat Ramp 900,000 - 1,272,727 302 318,182 318,484 25%

4206 - Tuan Boat Ramp Car Park - - 230,760 115,520 84,724 200,244 87%

TOTAL 900,000 1,503,487 115,822 402,906 518,728 35%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Depot Operations

0363 - Depot Operations - Ellengowan Street 59,000 - 59,000 15,957 - 15,957 27%

0412 - Depot Operations - Moreton Street 45,000 20,000 103,232 57,547 - 57,547 56%

TOTAL 104,000 20,000 162,232 73,503 73,503 45%


4 MAY 2016

222 222

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Drainage Construction

4441 - Water Quality Infrastructure Works - Northern District 400,000 - - - - -

4443 - Stormwater Rehabilitation - Northern District 760,000 - 2,450,015 1,127,510 202,926 1,330,436 54%

4471 - Stormwater Rehabilitation - Southern District 574,360 - 838,072 21,247 101,616 122,863 15%

TOTAL 1,734,360 3,288,087 1,148,757 304,542 1,453,299 44%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Roads Additional Investment

4274 - Additional Rural Road Investment - Southern District - (92,184) - - - -

TOTAL (92,184)

Comments:4274 Budget Reallocation - transfers to project 4305.86 under the correct "Roads Construction" Capital Program ($92,184)

Directorate Infrastructure Services DirectorateCapital Program Roads Bridges

2380 - Bridge Replacement - Southern District - - 2,072,469 798,837 49,116 847,954 41%

TOTAL 2,072,469 798,837 49,116 847,954 41%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Roads Construction

0592 - Street Lighting Enhancement 40,000 (40,000) 15,880 15,880 - 15,880 100%

2552 - Kent/Adelaide Street Maryborough - - 2,170,901 2,302,960 38,906 2,341,866 108%

3436 - Road Pavement Rehab & Construction - Northern District 7,810,928 - 8,442,528 5,156,805 782,513 5,939,317 70%

4001 - Roads - BlackSpot (Southern) - - 720,000 42,136 82,434 124,571 17%

4002 - Roads - BlackSpot (Northern) - - 93,000 7,877 - 7,877 8%

4305 - Road Pavement Rehab & Construction - Southern District 3,929,178 52,184 5,086,298 1,870,063 669,135 2,539,197 50%

4607 - Roads Supervision - Southern District 210,091 - 210,091 155,297 - 155,297 74%

4610 - Capital Fleet Recoveries - Southern District - - - 25,400 - 25,400

TOTAL 11,990,197 12,184 16,738,698 9,576,418 1,572,988 11,149,405 67%

Comments:0592 Budget Reallocation - transfers to project 2082.00 ($40,000, docs 3107625)

Project 2552 overrun - overrun due to change in scope. Budget reallocation to be logged when final costs are known

4305 Budget Reallocation - transfers from project 4274.03 in old Capital Program ($92,184) and transfers to project 6391.01 ($40,000, docs 3110855)

Project 4610 overrun - expenditure relates to capital fleet recoveries which are cleared each month - Finance

4 MAY 2016

223 223

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Roads Traffic Facilities

0612 - Traffic Signal Upgrades - Southern District 110,000 - 130,000 36,477 61,928 98,405 76%

4315 - Traffic Signal Upgrades - Northern District 378,300 - 234,633 40,626 55,249 95,875 41%

TOTAL 488,300 364,633 77,103 117,177 194,280 53%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Roads Roads to Recovery

3135 - Roads to Recovery - Southern District 3,320,308 - 1,347,000 1,012,590 204,083 1,216,672 90%

3140 - Roads to Recovery - Northern District - - 5,113,376 1,321,809 3,046,005 4,367,813 85%

TOTAL 3,320,308 6,460,376 2,334,398 3,250,088 5,584,486 86%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Roads Resurfacing

4279 - Bitumen Resurfacing - Southern District - - - 108,652 11,449 120,101

4285 - Rural Road Resurfacing - Southern District 625,000 - 205,000 98,986 210,622 309,608 151%

4340 - Rural Roads Resurfacing - Southern District - - 420,000 370,737 (39,294) 331,443 79%

4602 - Pre-Seal Repairs - Northern District 866,000 - - - - -

4603 - Crack Sealing - Northern District 29,000 20,000 49,000 - 26,364 26,364 54%

4604 - Crack Sealing - Southern District 20,000 (20,000) - - - -

4606 - Pavement Resurfacing - Northern District 1,900,000 (530,000) 635,000 15,931 246,836 262,767 41%

4608 - Bitumen Resurfacing - Southern District 830,000 - 610,000 419,525 125,102 544,626 89%

4609 - Pavement Resurfacing - Northern District - 240,000 740,000 738,895 - 738,895 100%

4612 - Pavement Resurfacing - Northern District - - 1,000,000 795,505 37,600 833,105 83%

4613 - Bitumen Resurfacing - Southern District (Unspecified) - - 190,000 142,130 9,254 151,384 80%

4614 - Pavement Resurfacing - Northern District - 270,000 270,000 284,579 - 284,579 105%

TOTAL 4,270,000 (20,000) 4,119,000 2,974,939 627,932 3,602,872 87%



4606 Budget Reallocation - transfers to projects 4603.00 ($20,000, docs 3096701), 4609.00 ($240,000, docs 3096701) and 4614.00 ($270,000, docs 3096701)

4609 Bugdet Reallocation - transfers from project 4606.00 ($240,000, docs 3096701)

4614 Budget Reallocation - transfers from project 4606.00 ($270,000, docs 3096701)

Project 4279 overrun - Budget reallocation to be logged when final costs are known

Project 4285 overrun - Budget reallocation to be logged when final costs are known

Project 4614 overrun - Pavement Resurfacing capital program under budget overall - Finance

4 MAY 2016

224 224

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Roads TIDS

3990 - Roads - TIDS - Southern District 1,207,000 - 992,935 907,822 - 907,822 91%

4000 - Roads - TIDS - Northern Disctrict 672,144 - 2,139,178 500,002 101,302 601,304 28%

TOTAL 1,879,144 3,132,113 1,407,824 101,302 1,509,126 48%

Comments:

Directorate Infrastructure Services DirectorateCapital Program Roads Transport & Carparking

0123 - Car Park Entrance Signs 10,000 - - - - -

4151 - PTAI Bus Shelter Compliance Program - Northern - 5,330 105,627 14,625 - 14,625 14%

4152 - Bus Shelter Improvements - Northern 45,600 - - - - -

4153 - PTAI Bus Shelter Compliance Program - Southern - - 41,000 85 19,835 19,920 49%

4154 - Recycling Bus Shelters - Northern - - 22,667 846 - 846 4%

4200 - Public Transport & Carparking Improvements - Northern 100,000 (5,330) 507,431 343,553 104,348 447,901 88%

4205 - Public Transport & Carparking Improvements - Southern 8,300 - 23,170 5,980 - 5,980 26%

TOTAL 163,900 699,895 365,089 124,183 489,272 70%


4200 Budget Reallocation - transfes to project 4151.34 ($5,330, docs 3096701)

Directorate Infrastructure Services DirectorateCapital Program Roads Fraser Island

3050 - Fraser Island Road Improvement 100,000 - 114,236 33,659 - 33,659 29%

TOTAL 100,000 114,236 33,659 33,659 29%

Comments:

4 MAY 2016

225 225

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Roads Footpaths & Bikeways

0118 - Footpaths And Bikeways - Southern District 327,028 - 448,438 229,669 7,080 236,749 53%

0119 - Disability Compliance (Paths, Ramps, Tactiles, etc) 15,000 - 15,000 779 11,155 11,935 80%

3451 - Footpath & Bikeways - Northern District 751,627 46,700 838,409 383,647 171,696 555,343 66%

3452 - Footpath & Bikeways - Northern District 81,000 (11,800) 207,000 164,740 30,806 195,546 94%

TOTAL 1,174,655 34,900 1,508,847 778,836 220,737 999,574 66%

Comments:3451 Budget Reallocation - transfers from projects 3452.09 ($14,800, docs 3084856) and 3450.32 ($34,900, docs 3110738) and transfers to project 3452.11 ($3,000,

docs 3110738)

3452 Budget Reallocation - transfers to projects 3451.69 ($14,800, docs 3084856)

Directorate Infrastructure Services DirectorateCapital Program Roads Kerb & Channelling

0122 - Kerb & Channel Replacement - Southern District 443,945 - 613,212 237,948 203,685 441,633 72%

3450 - Kerb & Channel Replacement - Northern District 551,504 (34,900) 638,958 134,911 - 134,911 21%

TOTAL 995,449 (34,900) 1,252,170 372,859 203,685 576,544 46%


Directorate Infrastructure Services DirectorateCapital Program Trunk Infrastructure

0643 - Unidentified Trunk Infrastructure 1,213,202 - - - - -

0673 - Old Toogoom Road (Pialba/Torbanlea to 800m North) - - 138,742 138,440 - 138,440 100%

0680 - Main St Upgrade - (Doolong Rd to Chapel Rd) Trunk - - - 171 - 171

0681 - Nissen St Upgrade - (Boat Harbour Dr to Urraween Rd) Trunk - (81,600) 1,020,687 1,020,594 - 1,020,594 100%

0682 - River Heads Rd - (Tremon Rd to Gannet Wy) Stage 2 Trunk - - 4,229,204 3,396,434 896,837 4,293,272 102%

0684 - Urraween Road Drainage Upgrade - - 473,850 351,366 - 351,366 74%

0685 - Main St (Stage 1) - Christensen to Samarai - Ch3200 - Ch3870 232,000 - - - - -

0686 - Main St - Doolong to Christensen - Ch2800 - Ch3200 925,989 - - - - -

0687 - Main St - Samarai to Southern Hills Ch3870 - Ch4200 1,028,809 - 799,831 - - - 0%

0688 - Nissen St - Boat Harbour to Chancellor 500,000 81,600 581,600 7,746 4,600 12,346 2%

0689 - Signalised Intersection - Old Maryborough to Charles 800,000 - - - - -

0690 - Riverheads Road Russell Street to 10.335km - - 2,130,476 8,903 1,531,197 1,540,099 72%

0691 - Riverheads Road 10.335km to 280m - - 459,360 18,062 - 18,062 4%

TOTAL 4,700,000 9,833,750 4,941,716 2,432,634 7,374,350 75%


Project 0682 overrun - commitment to be reduced which will bring the project under budget


4 MAY 2016

226 226

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Infrastructure Services DirectorateCapital Program Solid Waste Management

0315 - Waste Strategy Implementation 500,000 - 714,806 205,648 51,830 257,478 36%

0326 - Wheelie Bins (Incl Recycling) 170,000 - 170,000 161,366 - 161,366 95%

0376 - Saltwater Creek Road Facility - - 1,860,396 1,481,871 89,086 1,570,957 84%

0637 - Co Mingled Roro Bins 50,000 - 50,000 48,213 - 48,213 96%

5025 - Brooweena Transfer Station - - 35,238 16,615 - 16,615 47%

5028 - Boonooroo Landfill Site - - 15,114 - - - 0%

5037 - MB Waste - Fleet Purchases 837,000 - 1,592,209 1,247,666 - 1,247,666 78%

5038 - Waste - Plant Sales (119,750) - (270,000) - - - 0%

5039 - Fraser Island Bins 50,000 - 50,000 44,400 - 44,400 89%

5040 - Waste Admin Buildings - - 30,000 29,332 - 29,332 98%

TOTAL 1,487,250 4,247,763 3,235,111 140,916 3,376,027 79%

Comments:

4 MAY 2016

227 227

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Office of the CEOCapital Program Office of the CEO

0031 - Education Precinct - - 15,000 10,920 - 10,920 73%

0032 - Wetside Capital Works - 28,684 157,136 106,877 8,350 115,227 73%

0289 - Tourism Infrastructure 54,500 (103,031) 179,883 6,286 - 6,286 3%

0750 - Councillor Light Discretionary Funds - Unspecified - (2,053) 7,042 - - - 0%

0752 - Councillor Loft Discretionary Funds - Unspecified - (32,053) 49,215 - - - 0%

0753 - Councillor Sanderson Discretionary Funds - Unspecified - - 4,950 - - - 0%

0754 - Councillor Everard Discretionary Funds - Unspecified - - 7,312 - - - 0%

0756 - Councillor Hansen Discretionary Funds - Unspecified - - 17,168 - - - 0%

0759 - Councillor Taylor Discretionary Funds - Unspecified - - 1,463 - - - 0%

0800 - Public Art 50,000 - 50,000 11,173 - 11,173 22%

TOTAL 104,500 (108,453) 489,169 135,256 8,350 143,606 29%

Comments:0032 Budget Reallocation - transfer from reserves approved by CEO for new project ($28,864, docs 3110801)

0289 Budget Reallocation- transfers to project 2082.00 ($103,031, docs 3107625)


0752 Budget Reallocation - transfers to projects 2455.01 ($30,000, docs 3097963) and 0871.03 ($2,053, docs 3097970)

Councillor Discretionary Fund accounts to be reviewed in light of recent Council Elections

Directorate Office of the CEOCapital Program Major Projects

0023 - Original Maryborough Site Project 250,000 25,890 133,271 63,356 8,180 71,536 54%

0033 - HMAS Tobruk Dive Site - - 750,000 - - - 0%

0034 - Brolga Theatre Expansion - 660,000 660,000 680 43,412 44,092 7%

0043 - Maryborough Airport Airpark Project - - 1,150 1,229 - 1,229 107%

0044 - Maryborough Airport Airpark - Establishment of JV - 3,329 126,544 126,544 - 126,544 100%

0253 - Bruce Highway Industrial Land - - 4,835 4,835 - 4,835 100%

2083 - Esplanade Precinct Works - - 80,888 1,020 - 1,020 1%

2084 - MB CBD Imagine Your City Project - - 60,563 34,390 5,182 39,572 65%

2085 - Urangan Precinct Works - (517,730) - 29,374 8,252 37,626

2086 - Pialba CBD Urban Renewal - - 16,517 13,662 - 13,662 83%

2088 - Esplanade Tourist Precinct Master Plan - - 41,431 41,431 - 41,431 100%

2091 - Torquay Esplanade Precinct Works - 741,964 741,964 470,900 71,949 542,849 73%

2092 - Scarness Esplanade Precinct Works - 333,500 333,500 - - - 0%

2093 - Urangan Esplanade Precinct Works - 653,739 653,739 60,176 - 60,176 9%

2354 - Fraser Coast Airport Upgrade (FIFO) - - 695,200 564,454 12,286 576,740 83%

2393 - Fraser Coast Sports & Recreation Precinct 5,000,000 - 5,587,921 153,910 56,170 210,080 4%

2703 - Kingfisher Parade Toogoom Seawall - SEMP - - 92,824 2,977 180 3,157 3%

4700 - MB CBD Flood Resilience Project - - 6,026,260 193,916 366,557 560,473 9%

TOTAL 5,250,000 1,900,692 16,006,607 1,762,852 572,169 2,335,021 15%

Comments:0023 Budget Reallocation - transfers from reserves approved by CEO for new project ($25,890, docs 3110082)

0034 Budget Reallocation - transfers from reserves approved by CEO for new project ($325,000, docs 3101923), recognition of capital grant ($325,000, docs 3096981)

and recognition of capital contribution ($10,000, docs 3101923)

0044 Budget Reallocation - transfers from reserves for new project ($3,329, docs 3110082)


Project 2085 overrun - expenditure to be transferred to Esplanade Precinct works - Finance2091 Budget Reallocation - transfers from projects 0039.03, 2082.00, 2080.15, 0718.61, 2226.00, 0039.03 and 2089.01 to fund Esplanade Precinct Works ($741.964,

docs 3107625)

2092 Budget Reallocation - transfers from projects 2082.00 and 2701.00 to fund Esplanade Precicnt Works ($333,500, docs 3107625)

2093 Budget Reallocation - transfers from projects 2226.00, 2085.01, 2701.04 and 2077.50 to fund Esplanade Precinct Works ($653,739, docs 3107625)

4 MAY 2016

228 228

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Organisational Services DirectorateCapital Program Airport

0802 - HB Airport - Airport General Upgrades 100,000 - 130,136 18,127 30,670 48,797 37%

0804 - HB Airport - Runway Overlay 2,200,000 - 2,200,000 - - - 0%

0814 - MB Airport - Reseal Main Runway - - 395,387 - 12,880 12,880 3%

0815 - MB Airport - Reseal Runway Shoulders 69,000 - - - - -

0819 - MB Airport - Upgrade Runway Lighting 71,000 - - - - -

0821 - HB Airport - Runway Rejuvenation - - 94,551 34,560 23,357 57,917 61%

0823 - MB Airport - Relocation of BOM Weather Station & Windsock - - 150,000 102,756 - 102,756 69%

TOTAL 2,440,000 2,970,074 155,443 66,907 222,350 7%

Comments:

Directorate Organisational Services DirectorateCapital Program Caravan Parks

0350 - Caravan Parks Capital 310,000 - 343,314 15,064 44,096 59,160 17%

TOTAL 310,000 343,314 15,064 44,096 59,160 17%

Comments:

Directorate Organisational Services DirectorateCapital Program Disaster & Risk Management

0860 - Guardian Software Disaster Management (not levy funded) - - 3,915 1,862 - 1,862 48%

0863 - Council Matched Funding - Subsidy Projects (Unallocated) 25,000 - 25,000 - - - 0%

0867 - Community Resilience - Funded by Disaster Management Levy 12,919 (18) 22,565 427 - 427 2%

0868 - Disaster Preparedness - Funded by Disaster Management Levy 20,000 - 20,000 8,853 - 8,853 44%

0869 - SES Upgrades - Funded by Disaster Management Levy 10,000 - 30,000 - - - 0%

0870 - SES Vehicle Replacement - Funded by Disaster Management Lev 220,000 - 200,000 192,197 - 192,197 96%

0871 - Disaster Management Preparedness (not levy funded) - 4,106 14,752 11,101 2,729 13,829 94%

TOTAL 287,919 4,088 316,232 214,439 2,729 217,168 69%

Comments:0867 Budget Reallocation - reversal of GST amount included in previous reallocation ($18, docs 3079382)

0871 Budget Reallocation - allocation of former councillor discrectionary funding ($2,053, docs 3097970) and Cr Light discretionary funding ($2,053, docs 3097970)

4 MAY 2016

229 229

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Organisational Services DirectorateCapital Program Fleet Management

0021 - Plant Sales (745,350) - (745,350) (591,662) - (591,662) 79%

0101 - Plant Purchases 2,668,223 - 3,638,069 2,691,499 195,808 2,887,307 79%

TOTAL 1,922,873 2,892,719 2,099,837 195,808 2,295,645 79%

Comments:

Directorate Organisational Services DirectorateCapital Program Information Technology

0001 - WBW SLA - Information Management 576,000 - 451,444 87,034 49,900 136,934 30%

0090 - Photocopier Replacement - Admin Building only 55,000 - 42,445 37,167 - 37,167 88%

0092 - Security Camera System 25,000 - 25,000 19,035 - 19,035 76%

0094 - Network Core Replacement 200,000 - 207,320 114,102 81,087 195,189 94%

0231 - Server Infrastructure 65,000 (32,873) 32,127 1,085 - 1,085 3%

0232 - Workstations / Laptops 280,000 100,000 243,355 142,468 89,164 231,632 95%

0233 - Peripheral Devices 30,000 - 30,000 14,992 3,384 18,377 61%

0234 - Network Equipment 60,000 - 59,029 21,514 29,760 51,274 87%

0235 - Data Storage 100,000 (100,000) - - - -

0260 - Corporate Software Enhancement 225,000 62,873 294,173 206,520 61,005 267,525 91%

0270 - GIS Aerial Raster Image Database 30,000 - 28,065 28,065 - 28,065 100%

0281 - Network Monitoring Upgrades 40,000 - 40,000 37,436 - 37,436 94%

0283 - Servers & File Storage 30,000 (30,000) - - - -

0284 - Printer Replacements 25,000 - 25,000 17,942 4,625 22,567 90%

0661 - Server Room Airconditioning and Rack 21,000 (12,873) 8,127 7,950 - 7,950 98%

0662 - Backup Software Replacement 150,000 12,873 162,873 12,570 109,321 121,891 75%

0849 - CCTV Surveillance Systems - - 14,779 14,173 - 14,173 96%

TOTAL 1,912,000 1,663,737 762,052 428,246 1,190,298 72%

Comments:0231 Budget Reallocation - transfers to projects 0260.13 ($20,000, docs 3100241; 3110658) and 0662.01 ($12,873, docs 3106781; 3110659)



0260 Budget Reallocation - transfers from projects 0283.00 ($30,000, docs 3100225), 0661.00 ($12,873, docs 3100225) and 0231.00 ($20,000, docs 3100241; 3110658)


0661 Budget Reallocation - transfers to project 0260.12 (12,873, docs 3100225)

0662 Budget Reallocation - transfers to project 0231.00 ($20,000, docs 3100241; 3110658)

4 MAY 2016

230 230

Committed$

Total$

%Rev.Bud.


31 March 2016


$

RevisionsMarch

$

RevisedBudget

$

Actual$

Directorate Organisational Services DirectorateCapital Program Compulsory Land Acquisition

3002 - Compulsory Land Acquisition 650,000 - 1,684,555 461,705 - 461,705 27%

TOTAL 650,000 1,684,555 461,705 461,705 27%

Comments:

Directorate Organisational Services DirectorateCapital Program Property Management

0050 - Council Building Refurbishments 135,000 - 390,261 55,159 98,111 153,270 39%

0051 - Council Furniture & Equipment 20,000 - 26,050 7,428 - 7,428 29%

0055 - Council Community Buildings - Category A 40,000 - 12,000 12,000 - 12,000 100%

0056 - Council Community Buildings - Category B 30,000 - 11,090 11,090 - 11,090 100%

0059 - Council Community Buildings - Category C 20,000 - 26,234 26,812 - 26,812 102%

0060 - Council Community Buildings - Category D 20,000 - 40,549 36,788 - 36,788 91%

0269 - Aged Care Units 6,000 - 18,000 17,345 - 17,345 96%

0659 - Sale of Land & Property - - (347,500) (347,500) - (347,500) 100%

2391 - Repainting Council Buildings 64,000 - 26,029 22,792 - 22,792 88%

2396 - Sale Proceeds - Other Assets - - (3,636) (3,636) - (3,636) 100%

TOTAL 335,000 199,077 (161,722) 98,111 (63,611) 32%

Comments:

SUMMARY CAPITAL (Excluding NDRRA)COMMDEV - Community & Development Directorate 4,869,030 (836,247) 8,529,561 4,126,772 949,350 5,076,122 60%

INFRAENV - Infrastructure Services Directorate 36,061,563 (270,000) 60,404,422 29,672,742 10,263,795 39,936,538 66%

OFFCEO - Office of the CEO 5,354,500 1,792,239 16,495,776 1,898,108 580,519 2,478,626 15%

ORGSERV - Organisational Services Directorate 7,857,792 4,088 10,069,708 3,546,819 835,897 4,382,715 44%

54,142,885 690,080 95,499,467 39,244,441 12,629,561 51,874,002 54%

4 MAY 2016

231 231

Directorate Infrastructure Services DirectorateCapital Program Disaster & Risk Management

6277 - MB Netherby Road - - - 125 - 125

6318 - MB River Road - - 1,006 1,006 - 1,006 100%

6341 - HB Moorabinda Road (Betterment project) - - 261 261 - 261 100%

6353 - MB Yerra Rd (7400 - 7550) (Betterment Works) - - 11,134 - - - 0%

6358 - HB Cove Boulevarde - - 484,602 484,257 - 484,257 100%

6359 - MB Emery's Bridge - - 2,363 - - - 0%

6360 - MB Bakers Road - - 15,405 - - - 0%

6361 - MB Cherry Tree Road - - 2,513 - - - 0%

6362 - MB Coombes Road - - 11,011 - - - 0%

6363 - MB Dakins Road - - 17,755 - - - 0%

6364 - MB Emerys Bridge Road - - 75,655 - - - 0%

6365 - MB Kanigan Road - - 122,881 - - - 0%

6366 - MB Netherby Road - - 36,433 - - - 0%

6367 - MB Akuna Road - - 72,263 - - - 0%

6368 - MB Boubyjan Road - - 26,468 - - - 0%

6369 - MB Gigoomgan Road - - 21,176 - - - 0%

6370 - MB Glenbar Road - - 2,446 - - - 0%

6371 - MB Idahlia Range Road - - 3,210 - - - 0%

6372 - MB Kildare Road - - 10,781 - - - 0%

6373 - MB Malarga Downs Road - - 28,633 - - - 0%

6374 - MB Thinoomba Road - - 2,981 - - - 0%

6375 - MB Walkers Flat Road - - 8,351 - - - 0%

6376 - MB Whoop Whoop Road - - 133,691 - - - 0%

6377 - MB Yarrabine Road - - 232,180 - - - 0%

6378 - Project Management costs FCRC.45.15 - - 189 2,942 0 2,942 1556%

6379 - Project Management costs FCRC.46.15 - - 22,532 15,698 19,188 34,886 155%

6380 - Project Management costs FCRC.47.15 - - 40,063 27,988 20,973 48,962 122%

6390 - MB Yarrabine Rd - - 75,309 3,525 2,875 6,400 8%

6391 - Yerra Rd (south of Pilerwa Rd) - 40,000 40,000 - - - 0%

TOTAL 40,000 1,501,292 535,803 43,036 578,839

Comments:Project 6378 overrun - a variation to FCRC.45.15 has been submitted and is currently going through the approval process

Project 6379 overrun - expenditure relates to GHD design costs and to be transferred to relevant projects

Project 6380 overrun - expenditure relates to GHD design costs and to be transferred to relevant projects

SUMMARY (NDRRA)INFRAENV - Infrastructure Services Directorate - 40,000 1,501,292 535,803 43,036 578,839 39%

40,000 1,501,292 535,803 43,036 578,839

RevisionsMarch

$

RevisedBudget

$

Actual$

Committed$

Total$

%Rev.Bud.

CAPITAL EXPENDITURE 2015/16(FLOOD RECOVERY WORKS NDRRA)

31 March 2016


$

4 MAY 2016

232 232

RevisionsMarch

$

RevisedBudget

$

Actual$

Committed$

Total$

%Rev.Bud.

CAPITAL EXPENDITURE 2015/16(FLOOD RECOVERY WORKS NDRRA)

31 March 2016


$

TOTAL CAPITAL (Excluding NDRRA)COMMDEV - Community & Development Directorate 4,869,030 (836,247) 8,529,561 4,126,772 949,350 5,076,122 60%




54,142,885 690,080 95,499,467 39,244,441 12,629,561 51,874,002

TOTAL CAPITAL (Including NDRRA)COMMDEV - Community & Development Directorate 4,869,030 (836,247) 8,529,561 4,126,772 949,350 5,076,122 60%




54,142,885 730,080 97,000,759 39,780,244 12,672,597 52,452,841

0021 - Plant Sales (745,350) - (745,350) (591,662) - 591,662- 79%0659 - Sale of Land & Property - - (347,500) (347,500) - 347,500- 100%2396 - Sale Proceeds - Other Assets - - (3,636) (3,636) - 3,636- 100%5038 - Waste - Plant Sales (119,750) - (270,000) - - - 0%

GROSS CAPITAL (Excluding Proceeds)COMMDEV - Community & Development Directorate 4,869,030 (836,247) 8,529,561 4,126,772 949,350 5,076,122 54%INFRAENV - Infrastructure Services Directorate 36,181,313 (230,000) 62,175,714 30,208,545 10,306,832 40,515,377 65%OFFCEO - Office of the CEO 5,354,500 1,792,239 16,495,776 1,898,108 580,519 2,478,626 17%ORGSERV - Organisational Services Directorate 8,603,142 4,088 11,166,194 4,489,617 835,897 5,325,513 48%

55,007,985 730,080 98,367,245 40,723,042 12,672,597 53,395,639

Budget Revisions (Including Proceeds) funded by:Capital contributions recognised 22,177

Capital subsidies recognised 325,000 Transfers from reserves 382,903

730,080

4 MAY 2016

233 233

4 MAY 2016

ITEM NO: ORD 10.7


WEDNESDAY 4 MAY 2016

SUBJECT: REQUEST TO NEGOTIATE CONDITIONS OF DEVELOPMENT PERMIT MCU‐151013 – MATERIAL CHANGE OF USE – HIGH IMPACT INDUSTRY AND ENVIRONMENTALLY RELEVANT ACTIVITY 47(1)(A) – TIMBER MILLING AND WOOD CHIPPING – KINGHORN ROAD GRANVILLE QLD 4650 – BAYWOOD PRODUCTS PTY LTD C/‐ URBAN PLANET TOWN PLANNING CONSULTANTS

DIRECTORATE: COMMUNITY AND DEVELOPMENT RESPONSIBLE OFFICER: EXECUTIVE MANAGER DEVELOPMENT AND PLANNING ‐ James Cockburn AUTHOR: PLANNER, Stephanie Ellis DOC NO: #3103207v2

1. APPLICATION SUMMARY

APPLICATION NO.: MCU‐151013

PROPOSAL: Material change of use – High impact industry

APPLICANT: Baywood Products Pty Ltd C/‐Urban Planet Town Planning Consultants

PROPERTY DESCRIPTION: Lot 267 SP 128558

ADDRESS: Kinghorn Road Granville QLD 4650

SITE AREA: 4.3 hectares

ZONING: Medium impact industry

CURRENT USE: High impact industry

DEVELOPMENT PERMIT ISSUED:

10 February 2016

REPRESENTATIONS LODGED:

9 March 2016

REFERRAL AGENCIES: Department of Infrastructure, Local Government and Planning

PUBLIC SUBMISSIONS: 32 properly made and 2 not properly made submissions were received

RECOMMENDATION: Amendments to conditions 21, 33, 34, and 62 are recommended. It is recommended that conditions 5, 10, 11 and 28 remain unchanged.

234 234

4 MAY 2016

2. INTRODUCTION

2.1. Representations

The applicant’s representations seek to amend the conditions of development permit MCU‐151013 issued by Council in February 2016 for a material change of use for high impact industry at Kinghorn Road, Granville.

The application requests the following amendments to the conditions:

Condition 5 – delete or amend the condition to remove the requirement to pay a $200,000 bond;

Condition 10 – amend the condition to remove the requirement for landscaping along the side and rear property boundaries and the Banana Street frontage;

Condition 11 – amend the condition to extend the timeframe for landscaping work to be completed to six (6) months;

Condition 21 – delete the condition and remove the requirement to upgrade Kinghorn Road and provide a turnaround facility;

Conditions 26 and 28 – amend the conditions to provide further clarification of acceptable dust‐free surface treatments (Refer Attachment 2 – Proposal Plan);

Conditions 33 and 34 – delete the conditions and the requirement to provide a new water main; and

Condition 62 – amend the condition to allow the burning of wood chip for boiler fuel. Refer Attachment 3 – Decision Notice MCU‐151013

2.2. Site history

The land was originally surrendered to the Crown in 1868, and registered as Lot 52 on MCH1271 in 1919. The survey plan for 1919 identifies the site as ‘very thickly timbered with Gum Bloodwood Box, Stringybark, Mahogany and Teatree. Thick wattle with very thick undergrowth and sandy soil’. The land was subdivided into Lots 52 and 267 on MCH378 in 1974, which correlates with the commencement of the Hyne and Son Timber Pine Mill on Lot 267 that same year. The land was leased from the Crown through Special Lease No. 31/38478, with transfer of ownership to Sunbury Woodmill in 1997. The land was further subdivided by the State in 2000 when Special Lease No. 31/38478 held by Sunbury Woodmill become freehold property. The original mill had acquired access via Bushnell Street which was not part of the freeholding and, accordingly, Maryborough City Council (MCC) sought an upgrade of Kinghorn Road by Sunbury Woodmill at the time of transfer of tenure (Ref: 6/OR/Kinghorn/1). A development permit for a material change of use to extend the industrial premises was also issued by MCC in 2000 (Ref: 6/MC/Kinghorn1). This approval was for the replacement of the existing mill building with a steel framed structure, three (3) additional timber storage sheds (to replace open storage), an office building and kiln building. The application forms for this application show the existing use of the land was ‘softwood timber processing.’

235 235

4 MAY 2016

Figure 1. Approved plan 6/MC/Kinghorn1

The landowners at the time lodged an application with MCC for an ERA for wooden product manufacturing in August 2007. Information submitted as part of this application indicates the quantities processed at this time were 350m3 per week. The following ERAs were subsequently issued by MCC and FCRC (Ref: EPA\08\0113):

5 October 2007: ERA 68 – Wooden product manufacturing (≈8,300 tonne/year);

24 October 2008: ERA – Wooden product manufacturing over 1 tonne per year;

25 October 2010: ERA 48.1.a – Wood and laminate manufacturing >100 tonne/year;

8 September 2011: ERA 48.1.a – Wood and laminate manufacturing >100 tonne/year; and

31 August 2012: ERA 48.1.a – Wood and laminate manufacturing >100 tonne/year.

This activity was removed from the devolved ERAs in March 2013, and became the responsibility of the Department of Environment and Heritage Protection. Council is not aware of any ERAs that have been issued since 2012. A building permit was issued by FCRC in December 2014 for the construction of two (2) additional factory buildings on the site. Following investigations by Council and the Department of Environment and Heritage Protection (DEHP), it was determined that the work constituted a material change of use and required development approval.

2.3. Site description

The subject site is located at the intersection of Kinghorn Road and Banana Street, Granville; described as Lot 267 SP128558. The site is approximately 43,000m2, is located in the Medium impact industry zone of the Fraser Coast Planning Scheme 2014, and was historically located within the Industry precinct of the superseded Maryborough City Plan 2000. Access to the site is from Kinghorn Road via the Maryborough Cooloola Road. Kinghorn Road is constructed to bitumen standards from the Maryborough Cooloola Road to the subject site entry at the south‐eastern corner of the site. The site is currently clear of any significant vegetation, with small areas of landscaping remaining.

236 236

4 MAY 2016

The two adjoining properties to the south and west are located in the community facilities 2 zone and densely vegetated, mapped as remnant vegetation and class A agricultural land. This land is mapped as a high bushfire hazard area, with the potential impact buffer extending across the subject site. Land to the north of the unconstructed Banana Street is located within the Granville emerging community local plan area; identified as a ‘further investigation area’ and under sugar cane production. Land across Kinghorn Road is located within the Rural zone, and is currently improved by an agricultural shed. This land is mapped within the strategic rehabilitation area of the Biodiversity areas, waterways and wetlands overlay and contains areas of remnant vegetation, also mapped as a high bushfire hazard area. The land contains class A agricultural land. The site is located within proximity to residential areas, with the closest dwelling house located on Grevillea Drive, approximately 200 metres from the site. The house located at the end of Banana Street is approximately 350 metres from the site, and the buildings located on the land directly across Kinghorn Road are setback approximately 300 metres from the site. Refer Attachment 1 – Locality map.

3. ASSESSMENT PROVISIONS

Section 363(2) of the Sustainable Planning Act 2009 stipulates that before Council agrees to a change under this section, it must consider the matters it was required to consider in assessing the application, to the extent the matters are relevant.

The relevant matters considered in assessment of the application are outlined below.

3.1. Assessment Matters

The application required assessment in accordance with the Integrated Development Assessment System (IDAS) of the Sustainable Planning Act 2009 and the requirements of the Fraser Coast Planning Scheme 2014 (Version 5).

Table 5.5.9 of the planning scheme identified the proposed development as impact assessable. Pursuant to section 314 of the Sustainable Planning Act 2009 and section 5.3.3 of the Fraser Coast Planning Scheme 2014 (Version 5), impact assessable development must be assessed against the whole planning scheme, to the extent relevant to the proposal.

The development was assessed against the following assessment criteria (where relevant):

Industry uses code;

Medium impact industry zone code;

Landscaping code;

Transport and parking code;

Works, services and infrastructure code;

Biodiversity areas, waterways and wetlands overlay code; and

Bushfire hazard overlay code.

3.2. Public Submissions

Public notification commenced 26 November 2015 with the last date for submissions 18 December 2015 and the notice of compliance of public notification received by Council 23 December 2015. There were 32 properly made and two (2) not properly made public submissions received in relation to the application.

237 237

4 MAY 2016

4. ASSESSMENT OF REPRESENTATIONS

4.1. Internal referrals

The representations were referred to the following internal departments for their review and advice:

Development engineering – #3102668, #3119909 and #3120477

Environmental health – #3106208

Wide Bay Water Corporation – #3105616

4.2. Assessment of representations

An assessment of the representations against the matters considered in the assessment of the application is outlined below.

5.1.1. Condition 5 – Outstanding works bond

The applicant seeks an amendment to condition 5, which requires a general performance bond of $200,000 to be paid to Council to ensure compliance with the conditions of approval:

5. Lodge a General Performance Bond with Council in accordance with the Planning Scheme

for the amount of $200,000 prior to the commencement of any building or operational works associated with the development. The General Performance Bond (less any deductions) will be refunded when: a. works to revert to Council have been accepted ‘On Maintenance’; and b. all building and operational works on the site have been completed and a Final

Certificate (if applicable) has been issued by Council.

If substantial compliance problems are experienced in any stage of the development, the bond amount may be increased by Council to reflect the conditions of the site. The increased bond must be paid prior to commencement of any subsequent stage.

The request states the imposition of this bond is inconsistent with Council policy and is an unreasonable impost on the application and requests the condition be amended to be consistent with Council policy on general performance bonding. This bond was conditioned by Council to ensure compliance with the conditions of approval under section 6.3.13.1 and 6.3.13.3 of the Planning scheme policy for development works, as the use has been operating without the appropriate approval. The bond imposed was based on an estimated value of the incomplete works, to cover the cost of any remedial action undertaken by Council and to ensure compliance with the conditions of the development permit.

As per section 6.3.13.3 of the Planning scheme policy for development works, this bond is to be paid to Council once the approval takes effect after the completion of the submitter appeal period. The release of performance bonds will not occur until the development works are complete and all conditions have been satisfied.

Condition 5 is consistent with Council’s planning scheme policy for development works, is commonly applied to development with outstanding works, and it is recommended that the condition remain unchanged.

238 238

4 MAY 2016

5.1.2. Condition 10 – Landscaping plan

The applicant seeks an amendment to condition 10 to remove the requirement for landscaping along the side and rear property boundaries and the Banana Street. Condition 10 reads as follows:

10. Submit to Council for approval, within one (1) month of the date of this permit, a detailed

Landscape Plan. The plan must include, but not be limited to, the following detail: (i) Identification of existing trees and/or landscaped areas to be retained on the site

and within the road reserve; (ii) A plan and schedule of all proposed trees, shrubs and ground covers which

identifies: a. the location and size at maturity of all plants; b. the botanical names of all plants; c. a mixture of shrubs and substantial trees with the inclusion of enhancement,

buffering and amenity planting; d. low maintenance plantings that incorporate at least 70% local endemic species

in accordance with the Fraser Coast Planting Guide which forms part of SC6.3 Planning scheme policy for development works; and

(iii) The location of all areas to be covered by turf or other surface material including paving and surface treatment details;

(iv) Ensure a minimum of 10% of the site is landscaped; (v) Inclusion of a landscape buffer with a minimum width of 3.0 metres comprising a

mixture of trees, shrubs and ground cover for the full length of the Kinghorn Road frontage except where prevented by vehicle access and parking arrangements. This buffer must effectively screen Buildings ‘C’, ‘D’ and ‘N’ from the Kinghorn Road frontage;

(vi) Inclusion of shade trees within car parking areas at a ratio of one (1) tree for every six (6) car parking spaces;

(vii) Inclusion of a fully‐reticulated watering system; (viii) Incorporation of Crime Prevention through Environmental Design (CPTED)

principles; (ix) Incorporation of Water Sensitive Urban Design (WSUD) principles in accordance

with Council’s Water Sensitive Urban Design Guidelines October 2011 to ensure appropriate uptake of nutrients and minimise water consumption;

(x) Measures to ensure that the planted trees will be retained and managed to allow growth of the trees to mature size;

(xi) Details of all fencing; (xii) The location of proposed services including stormwater pits and pipes, sewerage

and water lines and electricity lines for comparison with plant locations; (xiii) Horticultural specification to successfully establish and ensure a quality landscape

product such as imported soil quality, staking and planting techniques of advanced stock, reference to Australian Standards where applicable, fertiliser type and application, turf‐laying detail, garden bed preparation techniques, minimum soil depths, plant quality details and proposed maintenance regime for establishment (usually 3 months); and

(xiv) Hardscape details proposed including hard edging specification, raised planter construction details, paving types and details, external and internal fencing types and heights and key spot levels.

When approved, such plans will form part of the approved plans under this development approval.

239 239

4 MAY 2016

As this condition does not require landscaping to be provided along the side and rear property boundaries or the Banana Street frontage, it is recommended that the condition remain unchanged. Accordingly, the condition will maintain the requirement for a minimum of 10% of the site to be landscaped, including a minimum 3.0 metre wide buffer along the Kinghorn Road frontage and shade trees within car parking areas.

5.1.3. Condition 11 – Landscaping work

The applicant seeks an amendment to condition 11 of the development permit to extend the timeframe to complete landscaping work to six (6) months. Condition 11 reads:

11. Complete the landscaping shown on the approved plan within three (3) months of the

date of Council’s approval of the plan and properly maintain it at all times to a standard satisfactory to Council.

The applicant’s representations stipulate three (3) months is an unreasonable timeframe for landscape works to be ‘designed, approved and completed.’ It is noted that the condition above clearly outlines the three (3) month timeframe is from the date of Council’s approval of the landscape plan. As per condition 10 of the development permit, the applicant is required to submit an amended landscape plan within one (1) month of the date the approval takes effect. This gives the applicant four (4) months to complete the landscape works.

It is also noted that the permit was issued 10 February 2016, with representations lodged 9 March 2016. The time taken for lodgement of these representations and Council’s assessment is not included in the timeframes above, as well as the remainder of the applicant appeal period and the submitter appeal period. As the applicant has not disputed the requirement for an amended landscape plan, it is reasonable to conclude that the preparation for this plan may have commenced during Council’s assessment of the representations. If a negotiated decision notice is issued 4 May 2016, the applicant’s appeal period will recommence for a further 20 business days until 2 June 2016. The submitter appeal period will then commence for 20 business days once copies of the decision notice have been issued to the submitters after the completion of the applicant’s appeal period.

If no appeal is lodged with the Planning and Environment Court during these appeal periods, the approval will take effect around mid‐July 2016. The applicant will then have one (1) month from the date of the approval taking effect to submit a landscaping plan with Council and a further three (3) months to complete the landscaping work from the date of Council’s approval of the plan. This results in a timeframe of approximately 9‐10 months from Council’s approval of the development on 10 February 2016. This is considered substantial time to undertake landscaping work and it is recommended that the condition remain unchanged.

5.1.4. Condition 21 – Roadworks

The applicant requests condition 21 be deleted, which requires the applicant to undertake external roadworks, including upgrading Kinghorn Road and providing a vehicle turning facility, as outlined below:

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21. Undertake the following external roadworks in accordance with the Planning Scheme, such works to be completed within six (6) months of the date of this Permit: a. Upgrade Kinghorn Road to a Rural Minor Collector Road standard, with 7.0 metre wide

seal on a 9 metre wide pavement, for a distance of 30 metres south and 10 metres north of the site entrance, works to include suitable taper transition to existing;

b. Provide a vehicle turning facility (cul‐de‐sac or similar) at the northern end of the road upgrade on the north side of the site access.

The applicant suggests it is ‘unreasonable to request the extent of roadwork set out in the condition, as the existing formation is considered suitable to the safe operation of the land use. The provision of a turning facility has no nexus with the development approval and should not be the responsibility of the applicant as it does not service the subject site.’

The upgrading of Kinghorn Road and a vehicle turning facility is required to service the development. Inspections by Council officers and information provided by submitters clearly show the existing roadway cannot accommodate the traffic servicing the site. Further, a turnaround area is required for trucks to utilise when the business is closed. To minimise the extent of work required, it is recommended that the condition be amended to allow the vehicle turning facility to be incorporated with the entrance to the site as follows: 21. Undertake the following external roadworks in accordance with the Planning Scheme,

such works to be completed within six (6) months of the date of this Permit: a. Upgrade Kinghorn Road to a Rural Minor Collector Road standard, with 7.0 metre wide

seal on a 9.0 metre wide pavement, for a distance of 30 metres south of the site entrance, works to include suitable taper transitions to match the existing pavement;

b. Provide a combined vehicle turning facility (cul‐de‐sac or similar) and site entry to accommodate heavy vehicle turning movements into and out of the site and vehicle turn around facilities when the site is closed.

5.1.5. Condition 26 – Vehicle manoeuvring areas

The applicant requests clarification on the extent of works required under condition 26 in terms of a ‘dust free’ surface within the site:

26. Apply surface treatment over the full extent of driveway and vehicle manoeuvring areas

within the site in accordance with the Planning Scheme, to provide a dust free surface, such works to be completed within six (6) months of the date of this Permit.

Site inspections by Council officers and information provided by submitters clearly shows the existing operation of the site causes dust nuisance to the surrounding area and existing activities cannot occur without improvements.

The applicant has submitted that sealing of all vehicle movements areas is unreasonable; however, the condition does not require the area to be sealed. ‘Dust free’ means a surface which does not give rise to dust emissions beyond the site boundary. As the applicant has now provided an amended plan, which shows the proposed surface treatments, it is recommended that condition 26 be amended as follows: 26. Apply a sealed surface treatment from the edge of bitumen in Kinghorn Road extending

into the site generally in accordance with the Proposed Master Plan prepared by Hervey

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Bay Design Group drawing number A1‐10‐14 dated March 2016 and titled in red as ‘Surface Treatments’. For the remaining extent of driveway and vehicle manoeuvring areas within the site provide a dust free trafficable surface generally in accordance with the Proposed Master Plan prepared by Hervey Bay Design Group drawing number A1‐10‐14 dated March 2016 and titled in red as ‘Surface Treatments’. All works are to be in accordance with the Planning Scheme and are to be completed within six (6) months of the date of this Permit.

5.1.6. Condition 28 – Car Parking

The applicant states that condition 28 conflicts with the provisions of condition 7 and that parking facilities should be able to be provided on a ‘dust free’ surface rather than a sealed area. Condition 28 reads:

28. Provide 22 permanently marked car parking spaces, conforming to Australian Standard

AS2890.1:2004 – (Off Street Parking) and Australian Standard AS 2890.6:2009 (Off Street Parking for People with Disabilities) to comply with the requirements for the future development approved by this Permit, to be completed prior to the commencement of the approved use.

It is not clear how this condition conflicts with condition 7, as condition 7 requires the applicant to submit an amended Site Plan. The only reference to car parking within this condition is the requirement to identify the two (2) car parking areas, as shown in bold below:

7. Submit to Council for assessment, within one (1) month of the date of this approval, an

amended Site Plan. The plans must be generally in accordance with the approved plans and must include the following modifications: (i) The location of all existing and proposed buildings and structures located on the site

and a schedule of their purpose; (ii) The location of all works required as part of this development permit, including car

parking areas, landscaping, access points and services; (iii) 28 car parking spaces and one (1) AV space to serve the existing buildings located

on site; (iv) 8 bicycle parking spaces and associated services, including one (1) cubicle and

change room and five (5) lockers (with provision for both males and females). (v) 22 car parking spaces to serve future building works permitted under this

development permit; (vi) Clearly identify the correct setbacks of Buildings ‘C’ and ‘D’ from the Kinghorn Road

property boundary on the plan; (vii) Ensure Building ‘N’ is setback a minimum 9.0 metres from the Kinghorn Road

frontage and 3.0 metres from the Banana Street frontage. (viii) Clearly identify waste refuse and storage areas that are not visible from the street,

in accordance with Council’s Waste Management Policy.

When approved, the amended plans will become the approved plans for the development.

Discussions with applicant revealed they had incorrectly read the conditions and did not realise the car parking was to be staged. As per condition 26 of the permit, vehicular manoeuvring areas within the site are to be of a dust free surface, and the condition is to remain unchanged.

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5.1.7. Conditions 33 and 34 – Water Supply

The applicant requests conditions 33 and 34 of the development permit be deleted, as ‘the site is serviced by a suitable water supply and the requirement to provide a new water service from Maryborough Cooloola Road is unreasonable and not relevant to the development application.’ Conditions 33 and 34 read:

33. Provide a Minimum DN100 water main from the existing main in Maryborough Cooloola

Road to the site. Works must include valves and hydrants in accordance with the requirements of Wide Bay Water Corporation, such work to be completed within six (6) months of the date of this Permit.

Advice Note: Wide Bay Water Corporation advises that adequate fire service flows may not be available to the site. The applicant should obtain the advice of a hydraulic consultant to determine the flows available and the need for on‐site water storage.

34. Relocate the existing water meter to a new connection point on the new water main, such

work is to be completed within six (6) months of the date of this Permit.

These conditions were imposed on the development as the existing water service servicing the development crosses State land, which is not owned or leased by the applicant, however, as the site has an existing lawful connection to the water main, it is agreed that these conditions can be removed. It is recommended that condition 33 be amended to require the developer to maintain satisfactory water supplies for potable and firefighting purposes as follows: 33. Provide and maintain satisfactory water supplies for potable and firefighting purposes

necessary to service the approved development.

5.1.8. Condition 62 – Waste Management

The applicant requests that condition 62 be amended to allow for the burning of wood chip for boiler fuel:

62. Nothing is to be burned at the premises and nothing is to be removed from the premises

and burnt elsewhere.

This condition was included to prevent the release of air emissions as a consequence of open‐air burning of waste product from the conduct of the business activity or from the open air‐burning of other combustible waste at or on the premises or taken from the premises and burnt elsewhere. This condition is an amenity issue, a fire safety issue and a waste management issue. Whilst there will be air emissions from the boiler facility this is an enclosed combustion chamber that would promote efficient combustion of the fuel material and result in less noxious and offensive air emissions impacting on others outside the boundary of the premises. It is recommended that the condition be amended to allow the burning of wood chip for boiler fuel within an appropriate incinerator:

62. The burning of waste or the removal of waste from the premises to be burnt elsewhere

and that may result in the release of noxious or offensive odour or any other noxious or offensive airborne contaminants, including particulate matter, smoke and fumes is not permitted at any time.

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Note: This relates only to the open‐air burning of waste material and does not prevent the use of the existing boiler for operational reasons.

It is also recommended that an additional condition be included after condition 62 to clarify that the boiler unit must not release any noxious or offensive airborne contaminants: 63. The boiler unit must not release any noxious or offensive airborne contaminants, including

particles, smoke, and odour so as to adversely impact on other sensitive users at any time.

6. CONCLUSION

The representations submitted by Baywood Products Pty Ltd C/‐ Urban Planet Town Planning Consultants seek to amend the conditions of Development Permit MCU‐151013 for a material change of use for high impact industry, approved 10 February 2016.

In assessing the proposed changes to the conditions against the relevant provisions of the Fraser Coast Planning Scheme (Version 5) and the Sustainable Planning Act 2009, it is considered that the request to negotiate should be agreed to, in part, as follows:

1. Condition 5 is to remain unchanged; 2. Condition 10 is to remain unchanged; 3. Condition 11 is to remain unchanged; 4. Condition 21 is to be amended; 5. Condition 26 is to be amended; 6. Condition 28 is to remain unchanged; 7. Condition 33 is to be amended; 8. Condition 34 is to be deleted; 9. Condition 62 is to be amended and an additional condition is to be included;


That the request by Baywood Products Pty Ltd C/‐ Urban Planet Town Planning Consultants for a Negotiated Decision Notice for a Development Permit MCU‐151013 for a material change of use for high impact industry at Kinghorn Road, Granville Qld 4650, being Lot 257 on SP 128558, be agreed to, in part, as follows:

DECISION ON REPRESENTATIONS

Approved, in part, as follows:

1. Condition 5 is to remain unchanged;



4. Condition 21 is to be amended;



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8. Condition 34 is to be deleted;

9. Condition 62 is to be amended and an additional condition is to be included.

CHANGES TO DECISION NOTICE: 1. Delete the existing table of approved plans and replace with a new table as follows:


A1‐10‐14 Proposed Master Plan (subject to amendments), prepared by Hervey Bay Design Group

September 2015

A1‐05‐15 Proposed Open Bay Storage (Building ‘M’ & ‘N’), prepared by Hervey Bay Design Group

September 2015

A1‐03‐14 Sheet 1 of 5 Proposed Factory 1 & 2, prepared by Hervey Bay Design Group

May 2014

A1‐03‐14 Sheet 2 of 5 Proposed Factory 1 & 2 Elevations, prepared by Hervey Bay Design Group

May 2014

A1‐03‐14 Sheet 3 of 5 Proposed Open Bay Storage, prepared by Hervey Bay Design Group

May 2014

A1‐03‐14 Sheet 4 of 5 Ramps 1 and 2, prepared by Hervey Bay Design Group

May 2014

A1‐0314 Sheet 5 of 5 Proposed Factory 1 & 2 Typical Section and Disabled Toilet, prepared by Hervey Bay Design Group

May 2014

PC/547/14 Sheet 2 Floor Plan – Proposed Boiler Room/Shed, prepared by Hervey Bay Design Group

September 2014

PC/547/14 Sheet 3 Elevations – Proposed Boiler Room/Shed, prepared by Hervey Bay Design Group

September 2014

PC/547/14 Sheet 4 Section A‐A – Proposed Boiler Room/Shed, prepared by Hervey Bay Design Group

September 2014

PC/547/14 Sheet 5 Site Plan – Proposed Boiler Room/Shed, prepared by Hervey Bay Design Group

September 2014

A1‐08‐14 Sheet 1 of 2 Proposed Toilet Block, prepared by Hervey Bay Design Group

October 2014

A1‐08‐14 Sheet 2 of 2 Proposed Toilet Block – Site Plan and Elevations, prepared by Hervey Bay Design Group

October 2014

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PC/560/14 Sheet 2 Floor Plan – As constructed Despatch Shed, prepared by Hervey Bay Design Group

December 2014

PC/560/14 Sheet 3 Elevations – As constructed Despatch Shed, prepared by Hervey Bay Design Group

December 2014

PC/560/14 Sheet 4 Section A‐A – As constructed Despatch Shed, prepared by Hervey Bay Design Group

December 2014

PC/560/14 Sheet 5 Site Plan – As constructed Despatch Shed, prepared by Hervey Bay Design Group

December 2014

A1‐09‐14 Sheet 1 of 2 Proposed Offices – Floor Plans and Elevations, prepared by Hervey Bay Design Group

December 2014

A1‐09‐14 Sheet 2 of 2 Proposed Offices, prepared by Hervey Bay Design Group

December 2014

‐ Noise Management Control Plan (subject to amendments), prepared by the applicant

Received by Council 12 November 2015

‐ Recommendations – Noise Assessment Report for Baywood Products, Kinghorn Road, Granville, prepared by Noise Measurement Services Pty Ltd

3 August 2015

PLAN No: A1‐10‐14 Surface Treatments (as titled in red), prepared by Hervey Bay Design Group

March 2016

CHANGES TO CONDITIONS OF EXISTING APPROVAL: 1. Delete existing condition 21 and replace with new condition 21 as follows:

21. Undertake the following external roadworks in accordance with the Planning Scheme, such works to be completed within six (6) months of the date of this Permit: a. Upgrade Kinghorn Road to a Rural Minor Collector Road standard, with 7.0 metre wide

seal on a 9.0 metre wide pavement, for a distance of 30 metres south of the site entrance, works to include suitable taper transitions to match the existing pavement;

b. Provide a combined vehicle turning facility (cul‐de‐sac or similar) and site entry to accommodate heavy vehicle turning movements into and out of the site and vehicle turn around facilities when the site is closed.

2. Delete existing condition 26 and replace with new condition 26 as follows:

26. Apply a sealed surface treatment from the edge of bitumen in Kinghorn Road extending into the site generally in accordance with the Proposed Master Plan prepared by Hervey Bay Design Group drawing number A1‐10‐14 dated March 2016 and titled in red as ‘Surface Treatments’. For the remaining extent of driveway and vehicle manoeuvring areas within the site provide a dust free trafficable surface generally in accordance with the Proposed Master Plan prepared by Hervey Bay Design Group drawing number A1‐10‐14 dated March 2016 and titled in red as ‘Surface Treatments’. All works are to be in accordance with the Planning Scheme and are to be completed within six (6) months of the date of this Permit.

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33. Provide and maintain satisfactory water supplies for potable and firefighting purposes

necessary to service the approved development.


62. The burning of waste or the removal of waste from the premises to be burnt elsewhere

and that may result in the release of noxious or offensive odour or any other noxious or offensive airborne contaminants, including particulate matter, smoke and fumes is not permitted at any time.

Note: This relates only to the open‐air burning of waste material and does not prevent the use of the existing boiler for operational reasons.

5. Add new condition 63 after existing condition 62:

63. The boiler unit must not release any noxious or offensive airborne contaminants, including particles, smoke, and odour so as to adversely impact on other sensitive users at any time.

6. Delete existing condition 34. 7. Renumber all conditions accordingly.

ATTACHMENTS:

1. Locality Map 2. Proposal Plan – Surface Treatments 3. Decision Notice MCU‐151013

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Fraser Coast Regional Council Locality Plan MCU-151013

Fraser Coast Regional Council Map Zoom: 1.204 km PO Box 1943 Map Scale: 1:6,097 Hervey Bay Qld 4655 Created on: Monday, 1 February 2016 By: planning

Telephone 1300 79 49 29

© Fraser Coast Regional Council Apart from any use permitted under the Copyright Act 1968 (Commonwealth), no part may be reproduced by any process without prior written permission obtained from the Fraser Coast Regional Council. Requests and enquiries concerning reproduction and rights should be directed to the Chief Executive Officer, Fraser Coast Regional Council, PO Box 1943, Hervey Bay, Qld 4655. Fraser Coast Regional Council, its employees and servants do not warrant or make any representations regarding the use, or results of use of the information contained herein as to its correctness, accuracy, currency or otherwise. Fraser Coast Regional Council, its employees and servants expressly disclaim all liability or responsibility to any person using the information or advice contained herein.

ORD 10.7 - ATTACHMENT 1 Locality Map

4 MAY 2016

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ORD 10.7 - ATTACHMENT 2 Proposal Plan – Surface Treatments

4 MAY 2016

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ORD 10.7 - ATTACHMENT 3 MCU-151013

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4 MAY 2016

ITEM NO: ORD 10.8



SUBJECT: HERVEY BAY ESPLANADE TOURIST PRECINCT MASTER PLAN – IMPLEMENTATION SCHEDULE 2015/16 CAPITAL BUDGET

DIRECTORATE: COMMUNITY & DEVELOPMENT

RESPONSIBLE OFFICER: DIRECTOR COMMUNITY & DEVELOPMENT, Peter Smith

AUTHOR: DIRECTOR COMMUNITY & DEVELOPMENT, Peter Smith

DOC NO: #3127428

1. PURPOSE

The purpose of the report is to provide an update to Council on the implementation of theHervey Bay Esplanade Tourist Precinct Master Plan and in particular projects scheduled withinthe 2015/16 Capital Budget.


The Hervey Bay Esplanade Tourist Precinct Master Plan was adopted by Council on 21 October2015 following a public consultation process which included advertising, consultation withbusinesses in each of the precincts and an open public information session.

Since adoption of the Master Plan a number of projects have been completed in accordancewith the Master Plan. Investigation on the remaining projects has been undertaken indeveloping cost estimates for individual components in each of the precincts. Budgetallocations have been made to individual projects from within the 2015/16 Capital Budget.

The Table below identifies key projects and their current status.

3. PROPOSAL

Status Budget Allocation $

PIALBA

No Projects

SCARNESS

Beach Access Stairs – between Enzo’s & Playground

Works scheduled to commence early June

50,000

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4 MAY 2016

Relocation of Rotunda, Relocation of Shelter & BBQs, internal alterations to existing shelter

Location identified and detailed cost estimate prepared

38,000

Rationalise western edge of Caravan park Design completed 25,500

Remove vegetation & screening – Disability Access Ramp

Design completed 1,000

Umbrella Pods Concept prepared 75,000

Fairy Lights on Figs Quotes obtained, works to commence May

4,000

$193,000

TORQUAY

Tennis Court Refurbishment Work to be completed by mid‐May 101,000

Landscaping South of Aquavue – remove garden bed, relocate street furniture, lighting and access to Esplanade through garden beds including asphalt carpark for motorcycles & push bike rack

Works programmed to commence early May

32,600

Landscaping West of Aquavue – level garden bed, turf, access, landscaping, shelter and relocate exercise equipment

Works programmed to commence early May

25,300

Lighting Figs in corner Quotes obtained 4,400

1km running loop that connects with a planned boardwalk section and surface markings that show distance points and exercise pods; with the potential for a water station similar to Urangan

Concept prepared for surface markings 1,000

Expansion of Nielsen Park west past the existing amenities and shelter area

Design complete, materials ordered, works to commence mid May

132,745 *Includes Discretionary Fund allocation of $50,000

Nielsen Park to Aquavue – widening path, irrigation, turf, pave middle beach access

Design complete, materials ordered, works to commence early May

25,000

Torquay Carpark (adjoining Tennis Courts)

Infrastructure Services preparing detailed quotation

50,406

Torquay Boardwalk (Aquavue to Nielsen Park)

Completed 369,513

$741,964

URANGAN

Urangan Pier Lighting Works substantially complete 20,000

Shelters, Entrance to Pier Park Design complete, contractor engaged to construct new shelter

145,000

Pier Park Structures & Facilities ‐ Sound Shelter

Complete 111,009

Urangan Precinct Works (generally identified as enhancement to the area between the sea wall and the Esplanade – from Elizabeth St to Oceans Resort)

Tract Consultants engaged to prepare concepts. Draft concept received and under assessment.

417,730

$693,739

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4. FINANCIAL & RESOURCE IMPLICATIONS The allocations for the 2015/16 Capital Budget are outlined in the above table and works are being undertaken by Council staff and contractors.

5. OFFICER’S RECOMMENDATION That Council receive and note this report. ATTACHMENTS: Nil

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ITEM NO: ORD 10.9

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO 4

WEDNESDAY, 4 MAY, 2016

SUBJECT: CONFIRMATION OF GRANT APPLICATIONS

DIRECTORATE: OFFICE OF THE CEO

RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER – Lisa Desmond

AUTHOR: CHIEF EXECUTIVE OFFICER – Lisa Desmond

DOC NO: #3126954

1. PURPOSE

The purpose of this report is to provide confirmation of major funding applications lodged andapplications soon to be lodged under various funding programs for the Fraser Coast RegionalCouncil.

2. BACKGROUND

In accordance with Council’s grant application policy, Council has a number of adopted majorprojects and infrastructure projects that it has been submitting applications for seeking Federaland/or State Government funding.

Council recently received advice from the Department of Infrastructure and RegionalDevelopment that to provide incoming Councils with an opportunity to consider indicativefunding commitments of the previous Council to the National Stronger Regions Fund RoundThree applications, the Department would accept confirmation advice of incoming Council’scommitments up to 16 May, 2016.

Councillors at the induction briefings were provided an overview of the projects which havebeen submitted for grants and were provided with proposed projects to apply for under theBuilding Our Regions State Government funding which included Howard Sewerage, NikenbahGrowth Corridor – Water & Sewerage and Stage 3 Maryborough Story Trail including MaryPoppins Building.

The table below outlines the major funding applications that have been lodged or are about tobe lodged by the Fraser Coast Regional Council:‐

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Funding Program Project

Total Cost Matching Funds Requested

Funding

National Stronger Regions Fund ‐ Round Three Applications (lodged 14.03.16)

Fraser Coast Sports Precinct ‐ Stage 1 of the Fraser Coast Sports Precinct

$18,881,603

$10,695,990 Funds included in 15/16 and 16/17 Budget $6 million Sports Precinct $3 million Woods Road $1.69 million WBW

$8,185,613

National Stronger Regions Fund ‐ Round Three Applications (lodged 14.03.16)

Development of Stage 3 of Portside Cultural Precinct ‐ Maryborough Story Trail Precinct ‐ Revitalise Mbro’s historic Portside Precinct by linking heritage sites and collections into a unique, integrated cultural tourism experience

$790,000

$395,000 Funds included in 15/16 and balance in 16/17 Budget

$395,000

Get Playing Plus (lodged 22.04.16)

Fraser Coast Sports Precinct – Netball Component – Construction of 12 concrete based netball courts and associated sport specific infrastructure (including courts, lighting and court drainage), grassed area for additional 8 courts, Satellite Hub, wastewater treatment system, Electrical Infrastructure, Water Tanks, and contingencies

$3,293,778

$1,793,778 Funds included in 15/16 Budget

$1,500,000

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Building Our Regions (to be lodged by 29.4.16)

Howard Sewerage – Sewerage connected to 114 Commercial Properties and 191 AHC Development lots in Howard

$6,729,000

$2,764,500 (Council and Wide Bay Water) Funds to be included in 16/17 Budget (AHC to provide $600,000)

$3,364,500


Nikenbah Growth Corridor ‐ Water & Sewerage Infrastructure

$3,100,000

$1,695,990 Funds to be included in 16/17 Budget (WBW funding)

$1,404,010


Development of Stage 3 of Portside Cultural Precinct Maryborough Story Trail Precinct ‐ Revitalise Mbro’s historic Portside Precinct by linking heritage sites and collections into a unique, integrated cultural tourism experience

$790,000

$395,000 Funds included in 15/16 and balance in 16/17 Budget

$395,000


Council endorses the applications submitted to State and Federal Government for funding as outlined in the report Docs#3126954.

ATTACHMENTS Nil

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ITEM NO: ORD 10.10



SUBJECT: BEACH MOBILITY ACCESS MAT

DIRECTORATE: COMMUNITY AND DEVELOPMENT

RESPONSIBLE OFFICER: EXECUTIVE MANAGER COMMUNITY & CULTURE ‐ Lisa Stephenson

AUTHOR: PRINCIPAL OFFICER COMMUNITY DEVELOPMENT – Melissa Dower

DOC NO: #3123637

1. PURPOSE

The purpose of this report is to provide Council with information relating to Beach MobilityAccess Mat products and to seek a resolution for the purchase of one.


Since 2013, an outcome of the Inclusive Communities Advisory Team has been to work towardsinclusive and assessable Fraser Coast Beaches.

When researching the various options for beach access, the Mobi Mat was identified as apopular option and after initial consultation with the supplier in November 2015, ademonstration in April was held at the Surf Lifesaving Club in Torquay. The demonstrationattracted approximately 70 people and was attended by many local disability service providers.

Throughout the event the following disability service providers expressed their interest tocoordinate the Beach Mobility Access Mat for future accessibility on the Fraser Coast: FSGAustralia, Community Lifestyles Agency, Fraser Coast Family Network and the EndeavourFoundation. During the initial conversations, FSG Australia has offered to be the lead agencyand coordinate the above mentioned providers.

A location on the foreshore for storage of the mat will need to be determined, however aninitial discussion with Mr Larry Burch the owner of Aquavue Cafe has indicated his support tostore the Beach Mobility Access Mat within their premises to support the disability serviceproviders. A number of options for storage are available including the Surf Lifesaving Club,Sailing Club, etc however consideration is required to ensure compliance with any relevantlegislation for use of the beach mobility access mat. Investigations to date have identified noAustralian Standards that are applicable however there is the Americans with Disabilities Act(ADA) which is referenced by the Australian Human Rights Commission and of which the PushMobility Mobi Mat is compliant.

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4 MAY 2016

In accordance with Council’s Procurement Policy, other products have been researched and two suppliers have provided quotations. Following an assessment of the quotations it is considered the Push Mobility Mobi Mat is the preferred product.

3. PROPOSAL

That Council purchase a Beach Mobility Access Mat and the disability service providerscoordinate its use on a regular basis, with storage provided at the AquaVue Café.

These agreements will be reviewed in 12 months.

4. FINANCIAL & RESOURCE IMPLICATIONS

This project is not provided for in the 2015/16 Budget. However funds from the following areasof the Community and Culture Operational Budget could be utilised.

Youth and Community Grants and Regional Area Projects ‐ $11,000

Community Development ‐ $5,000


From an insurance perspective, Council‘s insurance will cover loss or damage to the BeachMobility Access Mat while it is stored off site, subject to normal policy conditions andinvestigation processes should there be a claim.

However, with regard to use of the mat, or management of the use of the mat, each individualorganisation will need to ensure that its pubic liability insurance will cover its own activities, asthe activities of others are not covered in Council’s insurance, despite the mat being owned byCouncil and the activity being undertaken on a Council controlled area.

6. CRITICAL DATES & IMPLEMENTATION

The quotes presented are valid for 30 days

7. CONSULTATION

Push Mobility and EnvirexRepresentatives from FSG Australia, Community Lifestyles Agency, Fraser Coast Family Network,Endeavour Foundation and the Surf Life Saving Club.Mr Larry Burch, Aquavue CafeLisa Stephenson – Executive Manager Community & CulturePeter Smith – Director Community Development

8. CONCLUSION

As identified in the Fraser Coast Community Plan, the Fraser Coast Region boasts an inclusiveand caring community recognising that our people require access to services and facilities thatassist them to successfully participate in our community.

The purchase of a Beach Mobility Access Mat will provide many of our residents and visitors inwheelchairs with access to the beach. This has been an outcome of the Inclusive CommunitiesAdvisory Team and is a positive step towards providing inclusive and assessable beaches withinour region.

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That Council resolves to purchase a Push Mobility Mobi Mat subject to:

1. Entering into a service agreement with a disability service provider to coordinate theregular use of the equipment; and

2. Entering into an agreement with a local business or community organisation tofacilitate the storage of the Mobi Mat in proximity to the foreshore.

ATTACHMENTS:

Nil

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4 MAY 2016

ITEM NO: ORD 11.1

FRASER COST REGIONAL COUNCIL ORDINARY MEETING NO. 4


MOTION OF WHICH DUE NOTICE HAS BEEN GIVEN

Councillor Seymour has given notice of his intention to move the following motion:

That a report be provided to enable an informed decision by Council on the proposed residential development over part of the Original Maryborough Site and other options which better respect the heritage significance.

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4 MAY 2016

ITEM NO: ORD 11.2

FRASER COST REGIONAL COUNCIL ORDINARY MEETING NO. 4


MOTION OF WHICH DUE NOTICE HAS BEEN GIVEN

Councillor Seymour has given notice of his intention to move the following motion:

That a report be provided to make an informed decision on amending the Pialba CBD Masterplan to identify Freedom Park with the Pialba Memorial Hall and Pialba Railway Station as an historic precinct with the hall and railway station to remain in their present positions.

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ORDINARY MEETING NO. 4 WEDNESDAY, 4 MAY 2016

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