ORDINARY MEETING TO BE HELD AT COUNCIL CHAMBERS Tuesday 21 st November 2017 Commencing at 8:00am Ordinary Meeting Agenda PUBLIC
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February 2017
ORDINARY MEETING
TO BE
HELD AT COUNCIL CHAMBERS
Tuesday 21st November 2017
Commencing at 8:00am
Ordinary Meeting Agenda PUBLIC
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Notice is hereby given that an Ordinary Meeting will be held at the Council Chambers, Civic Centre, Julia Creek on 21 November 2017 at 8:00am.
ORDER OF BUSINESS 1. Opening 3 2. Attendance 3 3. Confirmation of Minutes 3 4. Business Arising out of minutes of previous Meetings 15 5. ENGINEERING SERVICE 16 5.1 Engineering Works Report 16 5.2 Dirt n Dust Road Closure and In Kind request 23 5.3 Jim Conroy – Letter of complaint RE: Fencing 24 6. ENVIRONMENTAL AND REGULATORY SERVCES 26 6.1 Environmental and Regulatory Service Monthly Report 26 6.2 Applicant Summary to Purchase Part Lot 57 SP2134275 36 6.3 CONFIDENTIAL Permit to occupy Landsborough Highway Stock Route Paddock in McKinlay 38 6.4 DPI House Paddock Agistment 39 6.5 Free hold conversions for grazing 12 T037 and 2T09 40 6.6 Eastern Creek reserve Lot 7 on T029 42 6.7 CONFIDENTIAL Expression of Interest to purchase vacant land from Council 43 7. COMMUNITY SERVICES 44 7.1 Community Services Monthly Report 44 7.2 Sponsorship Request Australian Junior Rodeo Association 56 8. CORPORATE SERVICES REPORT 58 8.1 Corporate Services Monthly Report 58 8.2 McKinlay Shire Council Logo 62 9. CHIEF EXECUTIVE OFFICER REPORT 9.1 QGABAC Update 64 9.2 First Quarter Budget Review 65 9.3 Waltzing Matilda Centre Grand Opening Winton 68 10. WORKPLACE HEALTH AND SAFETY 69 11. MEMBERS BUSSINESS 83 12. CLOSE 83
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1. OPENING BUSINES
All Councillors having signed the Attendance Book, the Mayor declared the meeting open at
2. ATTENDANCE
Mayor: Cr. B Murphy Members: Cr. N Walker, Cr. S Royes, Cr. P Curr, Cr. J Fegan Staff: Chief Executive Officer Mr. Peter Fitchat Director Engineering, Environment and Regulatory Services Mr. Andrew Boardman Executive Assistant Mrs. Amy Tinning Other people in attendance: Apologies:
3. CONFIRMATION OF MINUTES
That the Minutes of Ordinary Meeting on 13
th October 2017 be confirmed.
MCKINLAY SHIRE COUNCIL
UNCONFIRMED MINUTES
OF THE
ORDINARY MEETING OF COUNCIL
HELD AT THE
BOARD ROOM, CIVIC CENTRE JULIA CREEK
13th October 2017
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4. BUSINESS ARISING OUT OF MINUTES FROM PREVIOUS MEETING
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5. ENGINEERING SERVICES REPORT
Ordinary Meeting of Council Friday 21 November, 2017 5.1 Subject: Engineering Works Report Attachments: 5.1.1 – Works Program 5.1.2 – NDRRA Council Report
5.1.3 – NDRRA Program
Author: Acting Director Engineering and Regulatory Services Date: 10th November, 2017
Executive Summary:
This report outlines the general activities, revenue and expenditure for the department for the period October 2017.
Recommendation:
That Council receives the October 2017 Engineering Works Report.
Background:
This report outlines the general activities of the department for the month of October 2017. Consultation: (internal/External)
Finance Manager, Workshop and Fleet Manager, Works Staff
Legal Implications:
Nil
Policy Implications:
Nil.
Financial and Resource Implications:
As provided in the report.
InfoXpert Document ID: 88418
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Capital Works Program 2017-18
Infrastructure & Works
New, Renewal or
Upgrade Budget %
Completed
Estimated Completion
Date Status
Roads
R2R - Gilliat / McKinlay Upgrade 567,920 0 April 2017 Commence Early 2018
Taldora Road - 244/LGSR/20 Construct to new sealed 2 lane standard, 5.45kms
New 600,000 95 October 2017
Seal Completed
Nelia Bunda Road - 244/LGSR/17 Construct to new sealed 2 lane standard, 2.5kms
New 300,000 20% November 2017
Commence early November 2017
RESEAL Shire Road Network - Julia Street / Old Normanton Road, Hickman Street, Punchbowl Road
Renewal 100,000 0 Commence May 2018
Grid Replacement Program - Allowance for 2 Grids Renewal 30,000 0
Install Kerb & Channel - Julia Creek - approx 200 m broken K &C to be removed and install new K & C
Renewal 50,000 0 Review being undertaken on damaged kerbing in Julia Creek. Report being prepared.
RV Access Road - New sealed road from Flinders Highway to the JC RV Site & from the RV Site to Shaw St Julia Creek
New 299,677 2% December 2017
Commence mid November 2017
Combo Waterhole Access Road - Formed & Gravelled & Sealed road (8kms)
Upgrade 1,269,022 0 REMOVED FROM PROGRAMME
3,216,619
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Infrastructure & Works
New, Renewal or
Upgrade Budget %
Completed
Estimated Completion
Date Status
Wastewater
Julia Creek Sewerage - Sludge drying beds rehab, flow meter at STP and lagoon, effluent recycle for irrigation, install generator at Hickman St pump station, concrete bund wall, sewerage consultancy environmental investigation.
Renewal 120,000 15% Generator has been delivered to Hickman Street Pump Station, Design Completed, getting design confirmed for future demand
Caravan Park Sewer Upgrade - CARRYOVER - Works for Qld Grant Upgrade 30,000 100% Complete
150,000
Water
Julia Creek Water - CARRYOVER - AC mains replacement Renewal 80,000 5% Pipe Purchased
Kynuna Water Upgrades - Fire hydrants, submersible pump in Bore 1 Upgrade 30,000 100% Scope Change as requested by CEO to improve water quality
McKinlay Water Upgrades- CARRYOVER LGGSP funding - $317,400. $95,220 recd 16/17. A further $222,180 to be recd as project is completed in 17/18 year. Project to be completed by Nov 17.
Upgrade 150,000 80% Installation of new Bore Completed. Replacement of Water Mains is being undertaken.
260,000
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Transport
Julia Creek Airport - $500,000 from Building our Regions(State) $1,170,545 from Dept of Infrastructure & Regional Development (Federal) $250k paid in 16/17 from the Federal.
Upgrade 2,291,091 5% Works commencing 6th
November, 2017
Workshop
Plant & Vehicle Replacement Renewal 1,339,000 Ongoing. Two (2) Trucks from last budget have been received. Coaster Bus has been ordered. Quotations being obtained for all vehicle replacements.
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Operational Works
Engineering Operational Works July 2017-June 2018 Status
Shire Road Maintenance
Maintenance Program Attached. Works Foreman – Richard Watkins has
been appointed to the Position
Road Signage Ongoing as required
Town Streets Review being undertaken on damaged
Kerbing in Julia Creek. Report being prepared.
NDRRA Report Attached
Julia Creek Airport
Slashed 25/07/2017. Lighting has been decommissioned and
portable lights will be used until new lighting installed.
Kynuna Airport Graded 16/02/2017
McKinlay Airport Graded 31/03/2017
Plant and Equipment Ongoing
RMPC Contract Finalised 2017/18
RMPC Foreman – Zac Jensen has been appointed to the Position
Workshop Mechanic – Remains unfilled
Workshop currently operating with Workshop Supervisor and Trainee
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Engineering Operational Works July 2017-June 2018 Status
Parks and Gardens
Maintenance undertaken in Julia Creek Township on all Council owned Assets. Ongoing
McKinlay Township - P & G Program in place which is reviewed on a weekly basis by RMPC Foreman McKinlay Crew undertaking maintenance as required. Positive feedback received
at Community Meetings held in July 2017.
Kynuna Township - P & G Program in place which is reviewed on a weekly basis by RMPC Foreman McKinlay Crew undertaking maintenance as required. Positive feedback received at
Community Meetings held in July 2017
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Engineering Operational Works July 2017-June 2018 Status
Water
Julia Creek Ongoing Monitoring and Reporting.
Monthly testing completed for Water Quality and Reporting
Kynuna Ongoing Flushing, Monitoring and
Reporting. Monthly testing completed for Water Quality and Reporting
McKinlay Ongoing Flushing, Monitoring and
Reporting. Monthly testing completed for Water Quality and Reporting
Wastewater
Julia Creek Ongoing Maintenance, Monitoring and
Reporting. Sewage Treatment Plant commissioned and bunded wall installed
2017-18 Works Program – Attachment 5.1.1
NDRRA Council Report – Attachment 5.1.2 NDRRA Program 0 Attachment 5.1.3
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Council Ordinary Meeting 21st November 2017 5.2 Subject: Dirt N Dust Road Closures and In-Kind Request Attachments: 5.2.1 DnD Road Closure and In-Kind Request Letter Author: Acting Director Engineering and Regulatory Services Date: 12 November 2017
Executive Summary:
Council have received a letter from Dirt N Dust (attachment 5.2.1) requesting Council support with road closures, traffic management plans and in-kind support for the 2018 Dirt N Dust Festival Event.
Recommendation:
That Council resolves to; a) send a letter of support for the 2018 Julia Creek Dirt N Dust Festival event road
closures;
b) submit a Traffic Management Plan for the road closures, and;
c) provide in-kind support for provision of, a lead vehicle (with flashing lights) for the
Triathlon, setup of road barriers/signage for closure and a street sweep.
Background:
Council have received a letter from Dirt N Dust (attachment 5.2.1) requesting Council support with road closures, traffic management plans and in-kind support for the 2018 Dirt N Dust Festival Event. Comments:
Council has previously assisted with the event through direct and in-kind support. Dirt N Dust has also requested a street sweep prior to event, exact details to be clarified
Legal Implications: - Nil
Policy Implications: - Nil
Financial and Resource Implications – Cost of staff and resources to provide support requested.
Risk Management – Nil
Options for Council to Consider – To/Not provide support for road closures, Traffic Management Plan of in-kind support.
InfoXpert Document ID: - 88160
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Council Ordinary Meeting 21st November 2017 5.3 Subject: Jim Conroy – Letter of Complaint Regarding Fencing of Road Attachments: Nil Author: Acting Director Engineering and Regulatory Services Date: 13 November 2017
Executive Summary:
Council has received a letter from Jim Conroy complaining that access through Lot 8/TO38 to his land Lot 11/T038 has been cut and requests that Council become involved as this is an access road.
Recommendation:
That Council resolves to inform My Conroy that the Access to Lot 11/T038 isn’t identified as an Access Road under Council’s Road Access Policy and that it currently isn’t a road on Council’s Asset register.
Background:
Council has received a letter from Jim Conroy complaining that access through Lot 8/TO38 to his land Lot 11/T038 has been cut and requests that Council become involved as this is an access road. The access has been cut due to the landholder of Lot 8/TO3 re-fencing the boundary and not reinstating previous access gates. Comments:
The ‘access road’ in question is not on Council’s Asset register. The landholder still has access through his Property Lot 7/TO38 to both Lot 10 and 11 on Plan TO38.
Council’s Road Policy identifies for a road to be connected to a remote property it needs to be inhabited for more then 250 days/year. Council’s Rates system identifies Lot 7/TO20 as the primary address and this has access from Eulolo-McKinlay Road.
A map is included below showing the lots and ‘access road’ in question.
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Legal Implications: - No legal implications identified
Policy Implications: - Road Access Policy
Financial and Resource Implications – None currently identified
Risk Management – NA
Options for Council to Consider - NA
InfoXpert Document ID: - 87727
7/TO20 Primary
Address from
Rates
11/T038
10/T03
8
8/TO3
8
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6. ENVIRONMENT AND REGULATORY SERVICE REPORT
Council Ordinary Meeting 21st November 2017 6.1 Subject: Environmental and Regulatory Services Report - October 2017 Attachments: None Author: Acting Director Engineering and Regulatory Services Date: 06 November 2017 Executive Summary:
This report outlines the general activities, revenue and expenditure for the department for the period October 2017.
Recommendation:
That Council receives the October 2017 Environment and Regulatory Services Report.
Background:
This report outlines the general activities of the department for the month of October 2017.
Detailed below are the general matters of interest that relate to the day to day activities of the department throughout the month.
Budget Legend:
Revenue Actual exceeds Budget YTD
Actual below Budget YTD
Expenditure Actual below Budget YTD
Actual exceeds Budget YTD
Any Note provided
Consultation: (internal/External)
Environmental & Regulatory Services Team Leader and Staff, Finance Manager and Ranger.
Legal Implications:
Nil
Policy Implications:
Nil
Financial and Resource Implications:
As provided in the report.
InfoXpert Document ID: 88415
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1 – Refuse Collection and Disposal
1.1 - Budget
Revenue Actual YTD Budget YTD Budget
Refuse Collection $37,376 $24,141 $72,422
Refuse Disposal $17,705 $11,152 $33,455
Expenditure Actual YTD Budget YTD Budget Bud-Act
Kerbside Rubbish Collection $24,680 $14,333 $43,000 $18,320
Refuse Disposal Operation Costs $29,162 $18,333 $55,000 $41,955
1.2 - Report
Julia Creek Refuse Collection and Disposal Routine collection of kerb side rubbish continues weekly in Julia Creek. The average weekly volume of house hold refuse collected every Friday continues to be approximately 17 cubic meters per week or one truck load.
One business was warned about dumping in the incorrect section within the facility.
Julia Creek Waste Management Facility The Waste Facility has been regularly pushed during the month. Local Laws Officer is continuing to pick up loose rubbish around facility when required.
Illegal dumping There were no reported incidents of illegal dumping in October.
2 – Environmental Health Services
2.1 - Budget
Revenue Actual YTD Budget YTD Budget
Environmental License Fees $668 $267 $800
Expenditure Actual YTD Budget YTD Budget Bud-Act
Environmental Health Services $110,400 $36,800 $260,000 $149,600
2.2 - Report
Water and Sewage monitoring Water sampling is carried out in accordance with our Drinking Water Quality Management Plan (DWQMP) across our four (4) water supplies. Key matters of concern under the DWQMP are the presence of Escherichia coli or e-coli in the water. The presence of e-coli has potential health impacts.
Sampling taken in October established no E.coli presence in all four (4) water supplies.
Sewerage sampling is carried out on the Julia Creek Sewerage Treatment Plant in accordance with the requirements of the licences issued by the Department of Environment and Heritage.
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Bore logger was organised to log the Nelia Town Bore.
Food Safety Council’s Food Auditor undertook inspections on all food businesses on the week of 2nd October 2017. Majority of the businesses have improved their practices since the last audit however there were a couple of businesses that have made no improvement since the last inspections. Council may wish to take disciplinary action against these food businesses. Vector Control Fogging was undertaken on two (2) properties during the month
Notifiable Diseases Report
There were no notifiable disease reports received from Qld Health during the month.
Workplace Health and Safety No safety issues were identified during the month.
Hazard Inspections were undertaken on the Airport and Depot during the month. First Aid Kit located at the Depot was also inspected.
3 – Local Law Administration
3.1 – Budget
Revenue Actual YTD Budget YTD Budget
Animal Registration Fees $4,591 $1,667 $5,000
Fines & Penalties – Animal Control $699 $167 $500
Animal Boarding $516 $500 $1,500
Expenditure Actual YTD Budget YTD Budget Bud-Act
Local Law Administration $18,289 $21,667 $65,000 $46,711
3.2 - Report
General information of activities for Local Law/Animal Control matters is outlined the table below.
Table 1 - Local Law & Animal Control Summary
Activity Number/Details
Impounding’s and notices Nil
Euthanized/Destroyed Two (2) Feral Cats
Verbal/Written/Official warning Six (6) – Horses in dump area, barking dogs, dog at large, dog attack on emu
Complaints Three (3) – barking dogs, dogs at large
Dog Boarding Nine (9) dogs
Removal of Dead Animals Nine (9)
Trapping Locations & Results Cat traps placed at School and Residence on Burke Street (2 cats trapped at Residence)
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4 – Noxious Weeds and Pest Control
4.1 - Budget
Revenue Actual YTD Budget YTD Budget
Pest Plant & Animal Control Funding $0 $33,333 $100,000
Truck Washdown Bay $5,273 $6,667 $20,000
Dingo Baits $0 $167 $500
Feral Pig Baits $0 $33 $100
Expenditure Actual YTD Budget YTD Budget Bud-Act
Pest Plant Control Program $27,343 $96,667 $290,000 $262,657
Pest Animal Control Program $9,774 $28,333 $85,000 $75,226
4.2 – Report
Pest Plant Bull rushes and prickly acacia sprayed around town drains. The McKinlay Mesquite Eradication Program continued throughout the month by Macaroni Contractors. (16 men over 6 days) Wash-down Bay is operational, there was a broken gate on vehicle wash area. Feral Animal Control 1080 Baiting was conducted on the week of the 16th October. A total of 45 properties participated in the program with a total of 9,080kgs of meat treated. 340 De-k9 baits were issued during October. No Dingo Scalps were presented in October.
5 – Livestock Operations
5.1 – Budget
Revenue Actual YTD Budget YTD Budget
Livestock Weighing $18,077 $10,000 $30,000
Livestock Cattle Loading $20,314 $10,000 $30,000
Expenditure Actual YTD Budget YTD Budget Bud-Act
Livestock Operational Costs $25,705 $32,333 $97,000 $71,295
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5.2 - Report
Julia Creek Livestock Facility The use of the sale yard and weighing facility is continuing with the regular use by road transport.
There were 1,127 head of cattle weighed and scanned at the facility during October.
Cracker dust was laid under weigh bridge donga.
Painting and maintenance has continued throughout the month.
Table 2 below, details the month and year to date activities for the Julia Creek Livestock Facility to date.
Table 2 - Livestock Weighing Month and Year Totals
MONTH 2011 2012 2013 2014 2015 2016 2017
JANUARY 0 199 0 359 0 0 0
FEBRUARY 320 2309 1740 1322 1872 525 467
MARCH 500 0 676 617 3446 1497 1333
APRIL 2881 1048 1584 406 5315 951 2487
MAY 2642 3257 3829 1891 8107 615 2062
JUNE 2188 287 3976 2,109 3,442 1456 1522
JULY 542 3,931 1,774 0 2,170 2809 2003
AUGUST 2720 3260 0 374 1183 2582 2311
SEPTEMBER 2,995 1706 338 3274 488 2665 1478
OCTOBER 1276 618 1153 790 1252 4613 1127
NOVEMBER 2031 825 357 508 36 1011
DECEMBER 271 524 0 240 0 234
TOTAL FOR YEAR 18,366 17,964 15,427 11,890 27,311 18,958 14,790
Livestock Operations (Cattle Loading) There were no cattle that were loaded during October keeping the progressive total for 2017 Livestock Season to 18,772. No trains were loaded keeping the progressive total of trains loaded for the 2017 Livestock Season to forty one (41).
Table 3 below details the monthly and yearly activities.
Table 3 – Livestock Loading Monthly and Yearly Totals
MONTH 2009 2010 2011 2012 2013 2014 2015 2016 2017
JANUARY 0 0 0 0 0 0 0 0 0
FEBRUARY 0 0 687 0 1764 680 0 0 132
MARCH 0 0 116 1102 5310 851 0 572 920
APRIL 3580 2189 2207 2791 5813 1811 7653 1737 580
MAY 4021 4153 1327 6178 8670 7414 7204 2933 6126
JUNE 7089 5166 5910 3788 8451 5912 6605 3486 2658
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JULY 1839 7195 3261 4877 7645 5246 6998 3565 3654
AUGUST 1520 6012 3566 6534 4215 6843 3936 4963 2898
SEPTEMBER 6396 2437 5561 5410 1904 4508 315 2233 1804
OCTOBER 4511 861 5228 5833 1800 3122 0 1070 0
NOVEMBER 1033 498 3546 4568 0 3439 0 1641
DECEMBER 0 0 709 110 0 0 0 144
TOTAL FOR YEAR 29989 28511 32118 41141 45572 38826 32711 22344 18772
6 – Stock Routes and Reserves 6.1 - Budget
Revenue Actual YTD Budget YTD Budget
Stock Route – Permit/Water Fees $8,696 $2,833 $8,500
Stock Route Recoverable Works $0 $0 $0
Trustee Lease Fees $36,949 $38,333 $115,000
Reserve Agistment Fees $6,719 $5,000 $15,000
Expenditure Actual YTD Budget YTD Budget Bud-Act
Precept Expenses $0 $6,667 $20,000 $20,000
Stock Route Maintenance $15,800 $41,667 $125,000 $109,200
Reserve Expenses $1,958 $13,333 $40,000 $38,042
Cemeteries $7,623 $6,667 $20,000 $12,377
6.2 - Report
Stock Routes and Reserves No Agistment/Tailing Permits were issued during the month.
There currently are Twenty Eight (28) Stock Route Water Agreements. One agreement is still in draft stage; agreement has been re-sent and should be returned in the coming weeks.
Capital Works Projects for the 2017 Financial Year have been submitted to DNRM for Kulwin, Coomara, Hampden and Na Vista Water Facilities.
DPI Paddock Works on the paddock during the month included; Stick raked around water point and cleared around fence line of horse paddock.
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Cemeteries Council had one (1) enquiry in relation to a hole in the wall for ashes during the month.
7 – Work Program (Workcamp)
7.1 - Budget
Expenditure Actual YTD Budget YTD Budget Bud-Act
Work Program $4,616 $16,667 $50,000 $45,384
7.2 - Report
The Work Camp program has been busy with a number of community based programs as detailed in the table below.
Table 4 - Work Program Activities
Activity Details
Mowing of various NFP yards in Julia Creek Mowing conducted frequently
Mowing of all local churches Mowing conducted frequently
Mowing/Whipper snipping around Airport Area Mowing conducted when required
Whipper snipping of McIntyre Park Area Mowing conducted when required
Mowing/Whipper Snipping around Sale Yards Mowing conducted when required
Providing assistance in the Council Workshop Ongoing
Julia Creek Waste Management and Recycling Facility – Picking up Rubbish
Ongoing, however Local Laws Officer is undertaking this more regularly now.
Kynuna, McKinlay and Nelia Waste Facilities – Cleaning of Facility
Ongoing
Various works at all Cemeteries Ongoing
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Lawn and Gardening Maintenance at the Julia Creek State School
Ongoing
Assistance with various works around the Livestock Facility
Ongoing
Clean up of SES Shed in Kynuna Ongoing
Sand back the water fountain at the Medical Centre/Library in preparation for mosaic
Completed
Pull down fence and whipper snip drain at Caravan Park
Completed
Cut tiles for new mosaic Completed
Remove shade sail from RV Park Completed
8 – Housing, FRB and Community Centre
8.1 - Budget
Revenue Actual YTD Budget YTD Budget
Council Property/Staff Housing Program
$23,176 $33,333 $100,000
FRB Centre Rent $9,340 $8,667 $26,000
Community Centre Hire Fees $344 $1,333 $4,000
Expenditure Actual YTD Budget YTD Budget Bud-Act
Council Property/Staff Housing Program
$51,572 $62,833 $188,500 $136,928
FRB Units & Community Centre Operations Costs
$11,607 $17,667 $53,000 $41,393
8.2 - Report
Corporate Facilities and Housing Only minor repairs were undertaken on Corporate Facilities and Housing during the month.
Table 6 - Staff Housing Activities
Activity Number
Properties Available for use
NOTE Two (2) dwellings are available for use.
1. 4 Amberley Drive; and
2. 72 Coyne Street
Properties not available
1. 4 Shaw Street is not available due to its condition
2. 69 Coyne Street is not available due to its condition
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New Tenancies Nil
Finalised Tenancies One – 10 Shaw Street (Temp Community Services Team Leader)
New tenant arrives in November
Remedy Breach One – Still under investigation
Notice to Leave Nil
General General Maintenance performed when required.
Old Senior/Aged Care Housing Old Senior/Aged Care Housing activities for the month are detailed in Table 7 Below:
Table 7 – Old Senior / Aged Care Housing Activities
Activity Number
Properties Available 4
New Tenancies Unit 3/50 Old Normanton Road (Works Foreman)
Finalised Tenancies Nil
Remedy Breach Nil
Notice to Leave Nil
General General Maintenance performed when required.
Seniors Living Units Seniors Living Unit activities for the month are detailed in Table 8 Below:
Table 8 – Seniors Living Unit Activities
Activity Number
Properties Available Unit 1, Unit 5, Unit 7
New Tenancies Nil
Finalised Tenancies Nil
Remedy Breach Nil
Notice to Leave Nil
General General Maintenance performed when required.
9 – Land and Building Development
9.1 - Budget
Revenue Actual YTD Budget YTD Budget
Land and Building Development $333 $16,000 $48,000
Expenditure Actual YTD Budget YTD Budget Bud-Act
Town Planning Program $38,672 $33,333 $100,000 $61,328
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9.2 - Report
Regulatory Services, Land and Building Development One building application was received during the month for the a new café in Burke Street
10 – Local Disaster Management
10.1 – Budget
Revenue Actual YTD Budget YTD Budget
SES Grants $0 $7,417 $22,250
Expenditure Actual YTD Budget YTD Budget Bud-Act
Disaster Management Operational Costs
$13,442 $9,000 $27,000 $61,328
10.2 - Report
Disaster Management No incidents occurred that required the activation of the LDMG or SES. SES have now found a local controller.
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Council Ordinary Meeting 21st November 2017 CONFIDETIAL 6.2 Subject: Application to Purchase Part Lot57 SP284275 Attachments: Nil Author: Director Environment and Regulatory Services Date: 12 November 2017 Executive Summary:
Council’s view is sought by the Department of Natural Resources and Mines regarding the part purchase of Lot 57 SP284275.
Recommendation:
That Council advises the Department of Natural Resources and Mines that it supports the part purchase of Lot 57 SP284275 with the following conditions;
that all lots/land (34 EN92, 38 EN99, 1 CP909887, Part 57 SP284275 and Road Reserve) are
amalgamated by the applicant/landholder to form one (1) lot;
the applicant should note that due to the amalgamation of lots and increase in land size
current Council rates and charges for this property may increase from the amount currently
paid for Lot 34 on EN92;
the applicant should note that Lot 34 on EN92 is currently zoned Industry – Light & Service
Industry Sub-Area, and Lot 57 SP284275 currently zoned Community Purposes so a planning
process must be undertaken by the applicant as part of the amalgamation;
the site is connected to services and access/crossovers are provided as required at the cost
of the landholder;
any development of the site to be consistent with the McKinlay Shire’s planning scheme;
the applicant should not that Council will require appropriate treatment along the Julia
Creek/Kynuna Road frontage in order to screen business activities; and
all costs related to the application are borne by the applicant.
Background:
Council received correspondence from the Department of Natural Resources and Mines (DNRM) seeking Council views as to the part purchase of Lot 57 SP284275.
Comments:
The applicant owns Lot 34 EN92 and has already submitted applications to the DNRM to purchase Lot 38 EN99 and Lot 1 CP909887 and for the closure of approximately 5200m² of road reserve. Consultation: (internal/External) - NA
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Legal Implications: - NA
Policy Implications: - NA
Financial and Resource Implications: - Potential for additional rates revenue
Risk Management - NA
Options for Council to Consider - NA
InfoXpert Document ID: -88414
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Council Ordinary Meeting 21st November 2017 CONFIDENTIAL 6.3 Subject: Permit To Occupy Landsbrough Hwy Stock Route Paddock McKinlay Attachments: 6.3.1 Proposed Permit Area Author: Director Environment and Regulatory Services Date: 12 November 2017 Executive Summary:
Council’s view is sought by the Department of Natural Resources and Mines regarding a Permit To Occupy (PTO) over Landsborough Hwy Stock Route Paddock McKinlay. Council have received two (2) requests of no objection to PTOs one from Walter Countryman and Scott Zadow.
Recommendation:
That Council advises the Department of Natural Resources and Mines that;
a) it has not objection to the renewal of the Permit To Occupy over the area to Walter
Countryman; and
b) it has no objections to a Permit To Occupy being granted to Scott Zadow providing that
Walter Countryman does not complete the application process.
Background:
Council received correspondence from the Department of Natural Resources and Mines (DNRM) seeking Council views on no objection to the Permit To Occupy being issued to Walter Countryman for the Landsbrough Hwy Stockroute Paddock McKinlay and the same for Scott Zadow
Comments:
Walter Countryman has previously had a PTO over this paddock that expired and requires renewal. Scott has put in an application for a PTO over the same land. Consultation: (internal/External) - NA
Legal Implications: - NA
Policy Implications: - NA
Financial and Resource Implications: - NA
Risk Management - NA
Options for Council to Consider – To support either Walter or Scott’s application.
InfoXpert Document ID: 88413
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Council Ordinary Meeting 21st November 2017 6.4 Subject: DPI Horse Paddock Agistment Attachments: 6.4.1 Proposed DPI Horse Paddock Agistment Agreement Author: Director Environment and Regulatory Services Date: 12 November 2017 Executive Summary:
Council in its June 2017 Ordinary meeting resolved to make the 448 ha paddock at the DPI Reserve into a dedicated Horse paddock. Council staff have included the proposed agistment agreement as attachment 6.4.1. Council’s endorsement of the agreement is sought so agistment of this paddock can commence.
Recommendation:
That Council resolves to endorse the proposed horse paddock agistment rules attached (6.4.1 Proposed DPI Horse Paddock Agistment Agreement) and commence agistment at this paddock.
Background:
Council in its June 2017 Ordinary meeting resolved to make the 448 ha paddock at the DPI Reserve into a dedicated Horse paddock. Council staff have included the proposed agistment agreement as attachment 6.4.1. Council’s endorsement of the agreement is sought so agistment of this paddock can commence.
Comments:
The proposed agreement has been created to ensure the paddock can be effectively managed by Council Staff. Consultation: (internal/External) – Ranger and Local Laws Officer
Legal Implications: - NA
Policy Implications: - NA
Financial and Resource Implications: - Potential revenue from agistment.
Risk Management - NA
Options for Council to Consider - NA
InfoXpert Document ID: 88416
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Council Ordinary Meeting 21st November 2017 6.5 Subject: Freehold Conversion for Grazing 12 T037 and 2 T09 Attachments: Nil Author: Director Environment and Regulatory Services Date: 12 November 2017 Executive Summary:
Council’s view is sought by the Department of Natural Resources and Mines regarding the conversion of Lot 12 on TO37 and Lot 2 on TO9 to Freehold for the purpose of Grazing.
Recommendation:
That Council resolves to advises the Department of Natural Resources and Mines that it has no objections to the conversion of Lot 12 on TO37 and Lot 2 on TO9 to Freehold for the purpose of Grazing.
Background:
Council received correspondence from the Department of Natural Resources and Mines (DNRM) seeking Council views regarding the conversion of Lot 12 on TO37 and Lot 2 on TO9 to Freehold for the purpose of Grazing SP284275.
Comments:
The proposed land use if the same as previous purpose so there is not higher demand on Council infrastructure. Lot 12 on TO37
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Lot 2 on TO9
Consultation: (internal/External) - NA
Legal Implications: - NA
Policy Implications: - NA
Financial and Resource Implications: - NA
Risk Management - NA
Options for Council to Consider - NA
InfoXpert Document ID: 88422
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Council Ordinary Meeting 21st November 2017 6.6 Subject: Eastern Creek Reserve Lot 7 on TO29 Attachments: 6.6.1 -Reserve 1324 Eastern Creek Reserve Lot 7 TO29 Correspondence Author: Director Environment and Regulatory Services Date: 12 November 2017 Executive Summary:
Council’s view is sought by the Department of Natural Resources and Mines regarding becoming Trustees for Reserve 1324 Eastern Creek Reserve Lot 7 TO29.
Recommendation:
That Council resolves to either;
a) Advise the Department of Mines and Natural Resources that Council wished to accept
trusteeship of this reserve; or
b) Advise the Department of Mines and Natural Resources that Council does not wish to accept
trusteeship of this reserve.
Background:
17 October 2017 Council received correspondence from the Department of Natural Resources and Mines seeking whether Council would accept trusteeship of Eastern Creek Reserve Lot 7 on TO29.
Comments:
Correspondence from 19 September 2016 from the Department sort Council’s views for the renewal of a permit to occupy of the land as trustees. Council resolved to not undertake a trustee permit/lease arrangement and proceed to let the Department arrange the permit. This correspondence requests if Council wishes to accept becoming trustee for the land. Council must decided if they are willing to accept trusteeship. This means Council will have further obligations under the Land Act 1994. If Council don’t wish to enter into a trustee lease in the future and have revenue return from the land then it is recommended that Council avoid the trusteeship. Consultation: (internal/External) - NA
Legal Implications: - Land Act 1994
Policy Implications: - NA
Financial and Resource Implications: - Resources required to meet of legislative obligation if trustee.
Risk Management - NA
Options for Council to Consider – the accept/avoid trusteeship.
InfoXpert Document ID: 88412
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Council Ordinary Meeting 21st November 2017 CONFIDENTIAL 6.7 Subject: Expression of Interest to Purchase Vacant Land from Council Attachments: Nil Author: Director Environment and Regulatory Services Date: 12 November 2017 Executive Summary:
Mr Daniell Alexander has written to Council Expressing interest in purchasing vacant land (lots 27-30 on Crown Plan JC5574) from Council.
Recommendation:
That Council resolves advise Mr Alexander that either;
a) the land is currently not for sale; or
b) that Council is currently assessing its land needs and will inform Mr Alexander of any public
auction/tender for vacant land sales; or
c) that Council wishes to dispose of the land and a public auction/tender will be carried out.
Background:
28 September 2017 Council received correspondence from Mr Alexander to Purchase Vacant Land from Council. These Lots are 27-30 on Crown Plan JC5574.
Comments:
Council is currently confirming its vacant land requirements as it has been successful in a grant to supply Council residences. All 4 lots require substantial works and planning approval due to the drain running at the rear of the lots. Consultation: (internal/External) - NA
Legal Implications: - NA
Policy Implications: - NA
Financial and Resource Implications: - NA
Risk Management - NA
Options for Council to Consider – as presented in recommendation.
InfoXpert Document ID: - 88417
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7. COMMUNITY SERVICES
Ordinary Meeting of Council 21st November 2017 7.1 Subject: Community Services Monthly Report Attachments: Nil Author: Director Corporate and Community Services Date: 11 November 2017
Executive Summary:
Council is presented with the monthly Community Services report, which provides an overview of
the operations for the month of October 2017.
Recommendation:
That Council receives the Community Services monthly report for October 2017.
Caravan Park
The Caravan Park recorded 331 visitors during October 2017, which represents a 4.7% increase for
the same period last year (316 visitors October 2016).
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Library Services
During the month we displayed the kindy kids artwork which was based on the subject ‘bones of our
bodies’ quiet appropriately in time for Halloween.
The library is getting fewer numbers in the way of tourist visitors now but fortunately our locals are
taking up the slack. With Thursdays and Fridays both being very busy for most of the day.
Halloween was the star attraction of the month and after encouragement from Renae I decided to
enlist the help of the Friday Library kids to decorate the Library. It was quite a treat for the kids, (and
adults too). We had gravestones, Mummies, bats, rats, black cats and even a witches cauldron and
magic broom, have you ever seen a fountain of blood ? It happened on that night, not to mention
the scary music and the smoke machine . Many thanks must go to the wonderful Parks and Gardens
team who came after hours and helped set up, as with Chris Hewlett who let me borrow his camping
oven and stand for my witches’ cauldron.
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Tourism
Total Visitor Numbers for October 2017 - 1128
There were 490 visitors to the Julia Creek Visitor Information Centre in October 2017 compared with
521 visitors in October 2016 – a decrease of 5.95% between 2016 and 2017 figures. There have been
11,782 visitors to the Julia Creek Visitor Information Centre this year to date (YTD) compared with
11,235 visitors over the same period in 2016 - an increase of 4.86% between 2016 and 2017 YTD
figures.
Total Locals Visitors October 2017 –19
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There was a total of 19 local visitors to the Julia Creek Visitor Information Centre in October 2017
compared with 57 in October 2016 – a decrease of 66.6% in figures between 2016 and 2017. There
have been 716 local visitors to the Julia Creek Visitor Information Centre this year to date (YTD)
compared with 624 visitors over the same period in 2016 - an increase of 14.74% between 2016 and
2017 YTD figures.
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Worth noting is that for the first time since statistics have been collected by the VIC, in October
2017 we observed more visitors accessing Julia Creek from the north than from the more popular
easterly direction. The barramundi fishing season closed at the end of October and it is reported that
the season has been much better than previous years which could account for more travellers from
the Gulf - www.abc.net.au/news/rural/2017-06-26/gulf-barra-season-catch-50-per-cent-
up/8641724.
Beneath the Creek
There were 90 entries to ‘Beneath the Creek’ in October 2017 compared with 125 in October 2016 –
a 28% decrease. There have been 3759 entries to Beneath the Creek in the Year to Date (YTD)
compared with 3326 over the same period in 2016 which represents a 13.01 % increase.
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RV Site Permits and Expenditure – 18 in October 2017
There were 18 RV Permits issued in October 2017 compared with 49 in October 2016 – a 63.26%
decrease. There have been 2970 RV Site Permits issued in the Year to Date (YTD) compared with
2350 over the same period in 2016 which represents a 26.38% increase. 7 RV Site guests indicated a
total spend of $1,314.00. We can extrapolate (average * total number of permits) this average spend
to a total spend of $3,378.85 for October 2017.
Julia Creek Early Learning Centre
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There are currently 24 children enrolled at the Service, 4 attending casually.
Changes to Enrolments (increase/Decrease, Why?):
Two new children have commenced attending the centre.
One family (two children) have returned to care.
Withdrawals (Why):
Nil
Attendance: The centre had 189 attendances over the 22 days of care provided during the month.
This equated to an average attendance of 8.5 children per day.
Significant events:
Began our unit on Space for Kinders
Began unit on recycling, waste and transport for toddlers
Had full fire drill with firies attending, ending with a safety talk
Pre-pre orientation was held- this will need to be re-worked next year due to the strain on the
Centre in regards to staffing during this time
Children attended multiple arts council performances at the School
Children had hearing checks done by Cloncurry Health (this is going to be an annual thing completed
the year before school, along with sight checks)
Finalised date of Christmas party (30/11)
Finalised date of Isa excursion (14/11)
The service currently receives funding through the Federal Governments Community Support
Programme which ceases on 30 June 2018. This is due to the Governments reform of childcare. The
new funding is the Community Child Care Fund which was announced as part of the Jobs for Families
Child Care Package, which is designed to make the child care system more affordable, accessible and
more flexible and targeted to those who need it most. An application was submitted in the open
competitive funding round which closed on 2 November 2017. The guidelines stated that the
funding could not be used to fund general operating expenses such as staff wages unless it was part
of plan to transition to a more sustainable model. This is clearly another example of a one size does
not fit all model. Our sustainability is largely due to our low and fluctuating numbers year to year.
Aside from this the strategies identified to assist in delivering a more sustainable model included:
1. Increasing fees
2. Reducing the age of acceptance
3. Provision of After School Care
4. Provision of Vacation Care
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5. Introduction of a Mobile Kinder service
It is noted that to deliver on items 2,3,4 we would need to look at our facilities and potentially a new
facility.
Sport & Recreation
Sporting Schools – Term four Sporting Schools is coming to a close and will finish on Thursday 16th November. School Holiday Program – Planning of the December/ January program is well underway with many
exciting things planned.
Crazy Hair Disco – Thirty students attended
the crazy disco were we played many games
and danced the night away.
Halloween Trick or Treat & Sausage Sizzle –
This was a successful evening that was almost
cancelled due to bad weather. 35 children,
about 10 adults and I walked QUICKLY around
town collecting treats. We then had a sausage
sizzle at the CSA building. A huge thank you to
Peter Fitchat, Shauna Royes and Tenneil Cody
for helping with the evening.
Social Sport/Fitness – Thursday social sport will wrap up on 16th November. The summer tennis
comp will start up soon after and will go through to late February 2018 with a grand final.
The second Ladies Strength and Conditioning classes have started up and will go through to 21st
December. We have 18 ladies registered for this program.
CHSP –Tuesday morning gym sessions and Wednesday exercises will finish up at the end of
November. These classes have been a success throughout the whole year. All participants have
enjoyed the classes and like the social aspects as well.
Coming up:
Sports For Bush Kids – I will be in Mount Isa the last week in November coaching the School of the
Air children in soccer and netball.
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Julia Creek Swimming Complex
Community Activities
All activities have started up for summer, with the onset of warmer weather.
JC Swim Club
Swim Club Breakfast
After School Care
Julia Creek State School and School of the Air
Babies and Learn to swim classes are twice a week Thursday and Friday
Aqua classes
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Pool Attendance
Community Health
CHSP OCCASSIONS OF SERVICE (OoS)
OoS Hours
Nursing Care 64 32.25
Personal Care 30 9.8
Social Support 7 2.5
Assessment 0 0
Counselling/Advocacy/Information/ Education
61 17.15
Total
160 61.7
Service Offered Number
Entry am Adult 16
Entry am Child 10
Entry pm Adult 174
Entry pm Child 104
Session Pass Adult/Child 13 entries
Session Pass Family 15 entries
Aqua Aerobics Pass 22
Aqua Aerobics Casual 32
After School Care 78
Learn to Swim 20
Baby Classes 20+20 mums
Julia Creek Swim Club (Parents) 46
Julia Creek Swim Club (Child) 73
Swim Breakfast Club 34
JC State School 48
School of the Air 36
Total 761
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LOCATION OF OCCASIONS OF SERVICE
Home Visits 85
Clinic Visits 1
Phone Consults 0
Hospital Visits 0
Telehealth 0
Transport to Medical Appointments 8
NON CHSP COMMUNITY NURSING OCCASIONS OF SERVICE
OoS Hours
Home Visits 12 420mins= 7hrs
Hospital Visits 2 (for telehealth) 135mins = 2.25hrs
Phone Consults 0 0
Clinic Consults 2 60mins = 1 hr
Meetings 7 335mins = 5.58hrs
Health Promotion Sessions 6 180mins = 3 hrs
Weekly walks continued throughout October with generally one participant plus the Community
Nurse.
Opportunistic health service promotion regarding Australian Hearing and the visiting Optometrist,
Rowan Churchill.
REFERRALS
EQUIPMENT ON LOAN
HEALTH PROMOTION
I x mental health
1x Occupational therapist (paediatric)
1 x Speech therapist (paediatric)
Mobility scooter still on loan to client while he’s waiting for his car to be fixed.
Bathroom equipment on loan (over the toilet frame, hopper frames)
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GENERAL BUSINESS
Julia Creek was visited by Australian Hearing 19/10/2017. At least 8 people were seen.
Julia Creek was visited by Optometrist 31/10/2017. At least 8 CHSP people were seen.
NWRH continues to visit regularly.
Commonwealth Home Support Programme (CHSP)
Events and Activities
October has been very busy for the CHSP clients with the Wednesday luncheon, pub lunch, Monday
games, Gym Tuesday, exercise Wednesday morning . We had a lovely Halloween celebration on
Monday the 30th and it was lovely to have a few extra guests along, our CEO and a couple of
councillors as well as Mrs Warner which made a lovely morning and enjoyed by all.
CHSP currently have a total of 32 clients.
Service Offered Number of Clients
Transport 54 Two way trips
Social Support Visits 48
Personal Care 14 Visits 5 Clients ( Community Nurse)
EXERCISE 26 CLIENTS 8 SESSIONS
Counselling/Support, Information and advocacy (client) 14 hours and #0 min
Shopping 4 Trips (`1 attendees, 3 pickup)
GAMES 32 Attended ( 5 sessions)
Luncheon 38 Attended ( 4 sessions) visitors
Meals on Wheels 67 Meals delivered
Home Maintenance 50 lawns mowed 25 clients
Domestic Assistance 8 clients, 40 visits
Pub Lunch 12 Clients 1 SESSION
Clients Transported for Doctors Appointments 10 CHSP clients
Grants and Funding
During the month we have received positive correspondence advising we have been successful in a
number of grant applications, including:
Queensland Day Sponsorship $5,800 – for Outback Family Fun Day to be held in Qld Week
We are Queensland small grants program $10,000 – to host a ‘meet and greet’ day in March
2018
Local Government Grants and Subsidies Program 2017-19 $797,985 – construction of 2 x 4
bedroom houses and 2 x 2 bedroom units.
Game on Queensland $11,500 – to deliver ‘Julia Creek’s Ultimate Challenge’
Consultation:
Legal Implications: Nil
Policy Implications: Nil
Financial and Resource Implications:
InfoXpert Document ID: 88376
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Ordinary Meeting of Council 21st November 2017
7.2 Subject: Sponsorship Request – Australian Junior Rodeo Association
Attachments: Nil
Author: Director Corporate & Community Services
Date: 15 November 2017
Executive Summary:
Council is presented with a request for sponsorship from the Australian Junior Rodeo Association for
consideration.
Recommendation:
That Council considers declining the application based on the policy requirement of group being a
local based not for profit organisation.
Background:
Council has received an application for sponsorship under the Community Grants Policy from the
Australian Junior Rodeo Association. The group plan to host a clinic and Championship Points
Rodeo on the 15th & 16th December in Cloncurry.
The group aim to host a free development day on the 15th December with a leading USA visitor
conducting the clinic. On Saturday the 16th further free sessions will be delivered focused on
competitor psychology, strength and conditioning of rodeo athletes. The Saturday evening will be a
free community event. The total event costs provided are $16,322, which covers Stock Contractor
costs $8950 (quote provided), Insurance and Affiliation $1622, Security & Music $1000, and
Prizemoney $4750. The group has requested sponsorship towards the stock contractor expense.
The application was received with all relevant information provided except a copy of the latest
audited financial statements, though a receipt and proof of documents lodged to the Office of Fair
Trading.
Consultation:
Cr Shauna Royes
Legal Implications:
Nil
Policy Implications:
Sponsorship requests fall under Council’s Community Grants Policy:
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In order to apply for sponsorship the group or organisation must meet the following criteria:
(a) Be a not for profit group or organisation based in the McKinlay Shire; or
(b) Be a not for profit group or organisation based outside the McKinlay Shire providing a particular
activity or event which will have significant positive impact on Shire residents; and
(c) Have no outstanding payments owed to Council.
Financial and Resource Implications:
Council has an allocated budget for Financial Support to Community Organisations in the 2017/2018
financial year of $35,000 of which $24,280 remains unallocated. This application is requesting up to
$5,000.
InfoXpert Document ID: 88426
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8.CORPORATE SERVICES REPORT
Ordinary Meeting of Council 21st November 2017 8.1 Subject: Corporate Services Report
Subject: Corporate Services Report
Attachments: Nil
Author: Corporate Services Team Leader
Executive Summary:
The Corporate Services Report as of 31st October 2017 which summarises the financial performance
and position is presented to Council.
Recommendation:
That Council receives the monthly Corporate Services Report for the period ending 31st October 2017.
Report:
The Corporate Services Report compares actual performance to date with the Council’s adopted
2017-2018 Budget and provides information, budget variances or any financial risks/concerns.
Financial information provided in this report is:
1. Summary of the Statement of Comprehensive Income (Profit & Loss Sheet) provides the
total revenue versus expenditure which gives the operating result.
2. Statement of Financial Position (the Balance Sheet) "bottom line" discloses the Net
Community Equity of Council, which represents it's wealth as measured by a dollar value of
its asset less liabilities.
3. Statement of Cash Flows indicates where Council's cash came from and where it was spent.
4. Summary by function provides the total year to date revenue and expenditure for each
Department of Council.
5. Summary of year to date expenditure for the Capital Works program.
6. Outstanding balances for rates and debtors.
Income Statement Variances/Comments:
The Operating surplus is at 224%. General operating costs are at 66% with the primary expenditure
being for the NDRRA, RMPC, Parks and Gardens, Shire Road Maintenance and Finance
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Administration programs. Operating revenue is at 78% with the primary revenue being for Rates and
Utility Charges, RMPC and Financial Assistance Grants.
Capital revenue is at 71%. Funding/grants received to date is from R2R, TIDS, McKinlay water,
airport, drought communities and work for QLD. The year to date actuals for capital revenue is less
due to unsuccessful grants being included in the budget; rv site.
Depreciation will be processed every 3 to 6 months throughout the financial year.
INCOME STATEMENT SUMMARY
Actuals Variance YTD Budget Full Year Budget
Total Income 5,626,761 78% 7,208,703 21,626,109
Total Expenses 4,435,950 66% 6,677,531 20,032,592
Surplus 1,190,811 224% 531,172 1,593,517
Less Capital Revenue 2,413,759 71% 3,383,532 10,150,595
Plus Depreciation - 0% 1,373,733 4,121,200
Net Operating Surplus $ (1,222,948) 83% $ (1,478,626) $ (4,435,878)
STATEMENT OF FINANCIAL POSITION
2018 Actuals 2017 Actuals
Current Assets 15,385,517 11,566,949
Total Non-Current Assets 193,886,559 177,983,204
Total Assets 209,272,076 189,550,153
Total Current Liabilities 617,311 845,381
Total Non-Current Liabilities 359,542 439,288
Total Liabilities 976,853 1,284,669
Community Equity
Asset Revaluation Surplus 62,758,995 59,702,614
Retained Surplus 145,116,986 128,162,870
Reserves 400,000 400,000
Total Community Equity $ 208,295,224 $ 188,265,483
STATEMENT OF CASH FLOWS
2018 Actuals 2017 Actuals
Cash Flows from Operating Activities Receipts, Payments & Interest Received Borrowing Costs
(2,018,520) (3,641,652)
Cash Flows From Investing Activities Payments and Proceeds for PPE Capital Income
5,060,642 (10,884,274)
Cash Flows from Financing Activities Loan Payments
- (45,783)
Net increase (decrease) in cash held
2,953,537 (14,571,709)
Cash at beginning of the financial year
10,906,882 13,289,260
Cash at the end of the period 13,860,419 10,906,882
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Summary By Departments
Revenue Expenditure
Department Actuals % Budget Actuals % Budget
Infrastructure & Works 2,097,066 16% 12,799,654 2,443,006 20% 12,251,040
Governance & Partnerships - 0% - 257,246 31% 835,000
Corporate Services 2,345,347 45% 5,180,770 374,547 26% 1,440,501
Economic Development 105,003 4% 2,366,282 225,950 21% 1,098,200
Community Services 959,808 115% 836,326 845,680 28% 3,072,851
Health Safety & Development 6,807 9% 78,050 180,804 27% 677,000
Environment Management 112,729 31% 365,027 108,717 17% 658,000
5,626,760 26% 21,626,109 4,435,949 22% 20,032,592
Capital Works Program
Actual % Budget Infrastructure & Works
Roads, Grids and Bridges (Including R2R & TIDS) 663,156 21% 3,216,619
Wastewater 12,655 8% 150,000
Water 22,358 9% 260,000
Transport - Julia Creek Airport 8,807 0% 2,291,091
Plant Replacement 378,983
1,339,000
1,085,959 15% 7,256,710
Environmental Management
Reserves Asset Management 35,925 14% 257,000
35,925 14% 257,000
Community Services & Facilities
Buildings & Other Structures 229,582 15% 1,506,118
Parks & Gardens 72,951 22% 334,500
302,533 16% 1,840,618
Corporate Services
Buildings & Other Structures 15,342 12% 126,000
Office Equipment 20,190 67% 30,000
35,532 23% 156,000
Economic Development
Julia Creek Livestock Facility - 0% 30,000
Economic Development 2,644 4% 67,000
RV Site - 0% 2,862,538
2,644 0% 2,959,538
TOTAL 1,462,594 12% 12,469,865
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Outstanding Rates
Oct-17 Last Month
Current 52,160 60,423
1 Year 56,666 64,698
2 Years 26,393 27,299
3 Years 20,039 20,039
4 Years 3,400 3,400
5 Years 1,711 1,711
5+ Years 134 134
Interest 29,710 29,351
Total 190,213 207,055
Outstanding Debtors
Total 816,093.83
Current 428,823.69
30 Days 373,822.64
60 Days 700.94
90 Days 12,746.56
90 days includes a lease payment, school fees and overdue debtors that have been issued to
the debt collection agency.
Consultation:
Chief Executive Officer
Director of Corporate and Community Services
Legal Implications:
Policy Implications:
Financial and Resource Implications:
InfoXpert Document ID: 88428
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Ordinary Meeting of Council 21st November 2017
8.2 Subject: McKinlay Shire Council Logo
Attachments: McKinlay Shire Logo Concept
Author: Georgia Fleming, Tourism Coordinator
Date: 7th November 2017
Executive Summary:
A new logo has been developed to be used in conjunction with the existing logo. The
community has voted on two options with the attached option being the decisive
preference.
Recommendation:
That Council adopts the attached logo to be used in conjunction with the traditional
shield logo design.
Background:
It was identified by Council staff and Councillors that the text on the existing McKinlay
Shire Council logo was not always legible in some applications. Therefore, a brief for
the development of a new logo was put together that married the new logo in with
the existing colours and was easily legible. The new logo is not intended to totally
replace the existing logo. Rather, it is intended to be used on uniforms, re-branding
Council’s website, event banners and advertising. Aside from being more legible, it will
also give Council a fresh brand. Two logo concepts were presented to the community
in online and Facebook surveys with the attached logo decisively taking out 84.21% of
the vote (as at 6th November 2017).
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Consultation: Community through website and Facebook. Councillors and staff also were
involved along the journey of logo development.
Legal Implications:
Policy Implications:
Financial and Resource Implications:
InfoXpert ID: 88427
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Ordinary Council Meeting/Agenda 21
st November 2017
9.CHIEF EXECUTIVE OFFICER
Ordinary Meeting of Council 21st November 2017
9.1 Subject: Great Artesian Basin Coordinating Committee Meeting No. 39 Attachments: 8 Author: Chief Executive Officer Date: 13.11.2017
Executive Summary:
Scott Mason attended a meeting and represented Mr Roderick Gilmour, Chairman, Queensland Great Artesian Basin Advisory Council at the Great Artesian Basin Coordinating Committee Meeting which was held in Brisbane on the 2 November 2017. The primary role of the 14-member Committee is to provide advice to Australian, State and Territory Ministers on efficient, effective and sustainable whole-of-resources management of the Great Artesian Basin (GAB) and to coordinate activity between stakeholders. The GABCC has been preoccupied with the development of the Draft Strategic Management Plan (SMP) and the last meeting is a return to the Committee’s broader objectives, and a Draft 15-year SMP was considered. The next meeting will be around March/April, 2018.
Recommendation:
That Council receives this report.
Background:
Consultation: Councilors, CEO, Scott Mason
Legal Implications: Nil
Policy Implications: Nil
Financial and Resource Implications: 88425
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Ordinary Council Meeting/Agenda 21
st November 2017
Ordinary Meeting of Council 21st November 2017
9.2 Subject: First Quarter Review of the 2017-2018 Operational Plan Attachments: 2017-18 Operational Plan and Capital Works Program Author: Chief Executive Officer Executive Summary: In accordance with section 174 (3) of the Local Government Regulation 2012, a written assessment of Council’s progress towards implementing the annual operational plan for the quarter July to September 2017 is presented to Council. Recommendation: That Council accepts the first quarter review of the 2017-2018 Operational Plan. Background: A summary is provided to Council of the preliminary operating surplus and the capital works program for the financial year 2017-2018: Operational Budget Actuals 30th September 2017 2017/18 Original Budget
REVENUE $4,380,347 $21,626,109 EXPENDITURE $3,208,780 $20,032,592 OPERATING SURPLUS $1,171,567 $1,593,517
Capital Works Budget Actuals 30th September 2017 2017/18 Original Budget
INFRASTRUCTURE $ 273,079 $7,256,710 COMMUNITY SERVICES $ 293,563 $1,840,618 CORPORATE $ 17,563 $ 156,000 ECONOMIC DEVELOPMENT $ 0.00 $2,959,538 ENVIRONMENT MGMENT $ 20,028 $ 257,000 TOTAL $ 604,233 $12,469,866
The programs contained in the 2017-2018 Operational Plan are being delivered in accordance with the strategies and objectives outlined. At this review stage, actual revenue and expenditure should be around the 25% to 30% benchmark, subject to the nature of the program.
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Ordinary Council Meeting/Agenda 21
st November 2017
Any significant outcomes in a particular program, or actuals that are a lesser amount or exceeding the percentage benchmark, have been identified for Council’s information. These programs are: Infrastructure and Works Engineering Operational Costs – Expenditure is at 197%. Labour has increased this year due to the new position of Project Manager and Project Admin; when their labour is not specifically allocated to a project it is booked to engineering. Operating costs have also increased due to minimal recoverable works e.g. TMR projects oncost recoveries. The program and current projects will be revised at mid year with an allocation being allowed for the new Projects team. Shire Road Flood Damage – Year to date figures:
Event Revenue Expenditure Comments
2015 $17,982 $0.00 Program completed and is in the final stages of acquittal with remaining payment estimated to be $1.8mil.
2016 $89,390 $1,276,771 Works ongoing. Estimated to have program completed by December 2017.
RMPC Revenue & Expenditure – Minimal expenditure and claims at this stage of the year with heavy shoulder grading works to commence in the second quarter and slashing after the wet season. Cannington Road Maintenance – Revenue is at 0% due to claims being submitted quarterly and expenditure has only been for general maintenance which is at $27k. Corporate Services Employee Costs and Recovery – Actual expenditure is at -57%. This is due to recoveries for employee entitlement e.g. annual leave etc. An adjustment will be completed to level this budget out at the end of the financial year. Capital Grants – This budget is set for the Works for Qld grant. The budget allocated was for the remaining of the 2016-17 grant and did not include the 2017-19 allocation. This will be amended at mid year. Other Revenue – actuals are at 238%. This budget is for the general administration services and other miscellaneous revenue. Actuals are high due to the lease fees for the Dirt and Dust venue and Optus.
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Ordinary Council Meeting/Agenda 21
st November 2017
Economic Development Tourism – Grants revenue for the RV site was unsuccessful and will be adjusted at mid year. Other revenue has increased due to the tourism season being at its peak during the 1st quarter and will likely reduce over the quiet season. Community Services Drought Communities Grant (Caravan Park & Oval)– The final grant payment for these projects was allocated in the previous year’s budget. However due to finalization of the program, the revenue was paid during the 1st quarter of this financial year. An allocation will be made for this revenue at mid year. Jan Eckford Centre – Expenditure is at 53% due to the annual insurance premium paid. Actuals will even out over the budget as the 17/18 year progresses. Donations – Expenditure is at 39% due to the school chaplaincy donation. Community Health – Expenditure is at only 3% as the Department of Health does not usually send in an invoice for the contribution to the community nurse until year end. Kev Bannah Oval – Expenditure is at 84% due to the extra maintenance required to have the oval to a certain standard for rugby games, insurance premium paid and some electrical upgrade works to the CSA building (which will likely be transferred to capital as the cost was $6k). Health and Safety Development Development Expenses – Actuals are at 38% due to fees being paid to surveyors for road openings for the Punchbowl Road and Town Reserve. Consultation: (internal/External)
Director of Community and Corporate Services
Director of Environment, Regulatory Services and Engineering
Corporate Services Team Leader
Legal Implications: In accordance with section 174 (3) of the Local Government Regulation 2012. Policy Implications: Nil Financial and Resource Implications: Nil InfoXpert Document ID: 88424
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Ordinary Meeting of Council 21st November 2017
9.3 Subject: Waltzing Matilda Centre Grand Opening Attachments: 2 Author: Chief Executive Officer Date: 13.11.2017
Executive Summary:
The opening of the rebuilt Waltzing Matilda Centre will take place on the 20th of April, 2018 in Winton, Queensland. The celebration will involve the official opening followed by an official luncheon at 1.00pm and a full line-up of concerts featuring national and international stars of the industry on Friday and Saturday nights. An RSVP has been attached to this email to be marked and returned at your earliest convenience and would be very much appreciated. Please put these dates in your diary. A formal invitation will be forwarded in December outlining all the necessary details.
Recommendation:
That Council receives this report, and decide who’s attending.
Background:
Consultation: Councilors, CEO
Legal Implications: Nil
Policy Implications:Nil
Financial and Resource Implications: $7,500 total spend to date
InfoXpert ID: 88433
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10.WORK PLACE HEALTH AND SAFETY InfoXpert ID: 888420
place Health, Safety and Risk Report
DATE; 24th October 2017 Monthly Quarterly Yearly Two Yearly
Objectives of WH&S Management System Plan 2017 / 2018; 1. Comply with the intent of the Workplace Health and Safety Act 2011 in preventing a persons death,
injury or illness being caused by a workplace, by a relevant workplace area, by work activities, or by plant or substances for use at a workplace
2. Contribute to a Management framework that allows all work areas to manage WH&S in a preventative way;
3. Ensure that WH&S is an integral part of effective business practice; and 4. Clearly state the principles for managing WH&S and how the organisation is expected to perform in
accordance with legislative requirements The primary objective is to provide a structured methodology to conduct all WH&S matters over an annual cycle.
Monthly KPI’s Measurement / Score
Detail / Information
80% of completed items indicated in MAP’s 67% See MAP’s Table following on P3 of this Report, Per month and accumulative tally
20% of carry over items indicated in MAP’s 33%
Quarterly KPI’s Measurement / Score
Detail / Information
Progressive Statistics as above See MAP’s Table following on P3 of this Report, Per month and accumulative tally
Progressive incidents, LTI’s and days lost over the year;
Incident and Event Statistical information collated on P4 of this Report, Per month and accumulative tally LGMS Dashboard Information at end of Report
Progressive lost time frequency and duration rates compared to the scheme
Progressive costs of claims over the year; As above, LGMS Dashboard
Hazard inspections completed as per the Hazard Inspection Matrix
See Hazard Inspection Table on P5 for statistical information
Yearly KPI’s Measurement / Score
Detail / Information
Progressive monthly statistics as above See MAP’s Table following on P3 of this Report, Per month and accumulative tally
Progressive incidents, LTI’s and days lost over the year;
Incident and Event Statistical information collated on P4 of this Report, Per month
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Progressive lost time frequency and duration rates compared to the scheme
and accumulative tally LGMS Dashboard Information
Progressive costs of claims over the year; As above
Hazard inspections completed as per the Hazard Inspection Matrix
See Hazard Inspection Table on P5 for statistical information
Results of Internal WH&S Management System Audit or the WHSA Annual Assessment Report
Scheduled for January 2018
Two (2) Yearly Measurement / Score
Detail / Information
Progressive Monthly and 3 monthly statistics as above
See the following tables for statistical outcomes.
Results of an external WHS Management Systems Audit or the WHSA’s Annual Assessment Report
External LGW Audit Scheduled for; 13th November 2017
Completion of the two yearly MAP’s Scheduled for March 2019
Results of the overall, two yearly injury trend analysis
Scheduled to culminate March 2019 Ongoing statistical information available in the following tables
Additional Objectives (WH&S Management System Plan 2017 / 2018)
Measurement / Score
Detail / Information
Sufficient resources will be trained to conduct SafePlan’s Internal WHS Management Systems Auditing.
To be completed when a permanent resource is secured.
The audit report will be accompanied by a Rectification Action Plan (RAP) that will be forwarded to the CEO, Senior Management and then to the WHS Committee for discussion.
As above, to be completed
The RAP is to be included in the WHS Plan for the next two years.
As above, to be completed
Actions Register; number of actions outstanding
See the Actions Register Table at P5
Training / Information completed as per ‘Matrix for T5 Papers’ / mapped training E3 LMS.
In process of change over of systems, See Compliance training table at P6
Prestarts and Toolbox Meetings completed See Table at P7 for general completions
Key Outcomes
1. Management and workers display commitment and involvement in achieving a safe and health workplace
2. Appropriate consultative mechanisms are implemented
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3. Safe systems of work are implemented and maintained 4. Plant and equipment is maintained in a safe condition 5. All workers receive supervision, instruction, information & induction training in all matters pertaining to
WHS 6. Reporting of all accidents / incidents & mishaps & / or systems that may be related to WHS risks at
workplace 7. Effective rehabilitation programs with early intervention to assist injured workers back into the
workplace 8. The provision & maintenance of workplaces and equipment where risk to people is eliminated or
minimised; 9. Provision of personal protective clothing & equipment, where appropriate, for control of workplace
hazards
Note all of the above KPI’s are mandatory and MUST be reported on as directed Reference; SafePlan2 WHS Management System Plan 2017 / 2018, MSC Ver 1 02/2017 Procedure, Performance Measures, April 2015 and Procedure, WH&S Incentives and Awards, March 2014
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Monthly Action Plan’s (MAP’s), As per WHS Management System Plan 2017 2018
MONTH Items Month
Items Total
Close Out
Complete %
Target
Carry Over
Carry Over
Details / Comments
March 2017 5 5 0 0% 80% 5 100% Evidence of; Completion during April 2017 and full sign off by CEO 28.09.17
April 2017 10 15 11 73% 80% 4 27% Evidence of; 11 x April Close Outs, 2 x Close outs in May, 1 x Close out in June, 1 Close out in August and full sign off by CEO 28.09.17
May 2017 8 12 11 82% 80% 1 18%
June 2017 13 14 11 79% 80% 3 21%
July 2017 17 20 17 85% 80% 3 19%
August 2017 9 12 9 75% 80% 3 25%
September 2017
12 15 10 67% 80% 5 33% See comments below
October 2017 16 21 80%
November 2017
17 80%
December 2017
11 80%
January 2018 2 80%
February 2018 12 80%
Average 11.17 14.5 9.86 3.43
Comment; Elements outstanding, carried over to the following month are predominantly training – T5’s. Many have not been issued as the procedures and templates need updating, which will also require updates to the T5’s It was hoped that the E3 LMS would be utilised to aid in updating the procedures and training. T5 Training has been issued for some elements recently, as it is getting too far behind
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Incidents and Events
MONTH Total Reports
Injuries #
Damage #
Breach #
Near Miss
Not Work Related
Details / Comments
January 2017
0
February 2017
4 2 1 1 1 x Unable to wear pants 1 x MTI
March 2017 5 1 3 1 1 x LTI
April 2017 2 2 1 x MTI, 1 x FAI
May 2017 6 1 2 2 1 1 x MTI 2 x WHSQ Improvements
June 2017 4 1 1 2 1 x FAI
July 2017 1 1
August 2017
4 1 3 1 x Report only (Public)
September 2017
1 1 1 x Domestic
October 2017
7 4 3 2 x Domestic, as above 1 x Contractor report
November 2017
December 2017
January 2018
February 2018
TOTAL 33 8 14 2 5 4
Comment;
29.09.17 Pre existing medical condition; Employee collapsed, Ambulance called and taken to hospital. Didn’t return to work before going on 2 weeks annual leave. Medical supplied, fit for work 24.10.17
And, 25.10.17; Severe pain, collapsed, Ambulance called and taken to hospital.
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Incidents and Events
Discussions with Doctor, meetings with AB & TC & GW. Returned to work 27.10.17 with Certificate And, 30.10.17; Pain and ‘episodes’, ambulance not called. Employee on light / minimal duties.
13.10.17 Damage; Vandalism – Solar lights 12v broken, irrigation lines removed & pulled out across road, guide post bent over. Report & statement to police
14.10.17 Damage; McCauley Contractors Trailer tipped over. Investigation has identified the root cause as speed, travelling too fast on the corner. Driver has been replaced. Corrective actions have been to review the Inductions; Ensure Contractors are included in T5 and other training, and Prestarts and information. VOC process to follow through.
24.10.17 Report Only; Contractors item of plant has blown a hose, causing hot oil to hit turbo and starting a fire. Occurred out of work hours, off site. Controlled and plant being repaired.
27.10.17 Damage; Traffic signs loaded into ute to move to the next site, moved in transit and broke rear window of vehicle. Late report as personnel were worried they would be ‘sacked’.
Culture issue with reporting and recording … confirmed by other Supervisors - to be reviewed.
Incidents and Events – Statistics
Period LTI’s
LTI Days
LTIFR LTI $ WorkCover Claims
2012 / 2013 3 2,016 3
2013 / 2014 2 2 6,125 2
2014 / 2015 2 39,660 2
2015 / 2016 6 0 6
2016 / 2017 1,469 0
July 2017
August 2017
September 2017
October 2017
November 2017
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December 2017
January 2017
February 2017
March 2017 2
April 2017
May 2017
June 2017
2017 / 2018 0
Average incurred Loss
TOTAL
Comment;
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Hazard Inspections, As per ‘Schedule, Hazard Management Inspection Register’, and WHS Management System Plan 2017 2018
MONTH Sched #
On Schedule
Other / Late
Total Comp
Not Comp
RAP’s Comp
Action #’s
Details / Comments
January 2017 0 9 7 41
February 2017 24 18 18 6 14 68
March 2017 22 22 1 23 21 74
April 2017 9 9 1 10 6 13
May 2017 16 15 1 16 12 52
June 2017 10 10 1 11 5 20
July 2017 6 1 4 5 1 0 0 Inspections not issued to personnel (as had been done previously)
August 2017 19 1 11 12 7 6 12
September 2017
12 4 6 10 2 7 27 Issued Inspections and additional to catch up on #’s
October 2017 6 2 0 2 4 1 4
November 2017 15 15
December 2017 0
January 2018 0
February 2018 24 24
TOTAL 163 82 25 116 59 79 311
Comment; My error in not issuing the inspection reports, this has been provided to personnel for some time and they are not sourcing Another push has been made at meeting of 01.11.17 to get the outstanding inspections complete and back into WH&S for review.
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OUTSTANDING ACTIONS
Extreme Risk
High Risk
Moderate Risk
Low Risk
Details / Comments
175 4 78 60
Comment; These numbers do not accurately reflect the
Note; Actions may be outcomes of differing resources; incidents, inspections, audits, MAP’s, hazard identifications etc.
Compliance Training As per WHS Management System Plan 2017 2018, Training / Information completed as per ‘Matrix for T5 Papers’ / mapped to Training E3 LMS.
MONTH Scheduled Elements Complete Details / Comments
February 2017 3.7 Purchasing 67
March 2017 2.5 Compliance Control & WHSQ’s Inspectors 93
April 2017 1.1 WH&S Management System 1.4 WH&S Policy Statement 1.5 Obligations & Responsibilities, Supervisors 1.5 Obligations & Responsibilities, Workers
83 85 19 93
May 2017 1.7 Disciplinary Processes, MSC Code of Conduct 4.14 Office Safety, General Office 4.14 Workstation Layout & Design
95 44 46
June 2017 2.2 Hazard management 2.3 Risk Management
35 102
July 2017 2.7 Workers Compensation & RRTW, Managers 2.7 Workers Compensation & RRTW, Workers 3.1.1 Consultation
30 65
Not included in matrix – to do
August 2017 6.1 Incident Management, Reporting 6.1 Incident Management, Causes 6.1 Incident Management, Investigation 4.15 Working Alone or in Isolation
Held off completing to finalise update of Incident procedure & templates, waiting on WH&S Committee to approve Not included in matrix – to do
September 2017
2.8 WH&S Issue Resolution 3.2 Emergency Preparedness, Fire &
20 20
& October 2017 Issued & October 2017 Issued
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Compliance Training As per WHS Management System Plan 2017 2018, Training / Information completed as per ‘Matrix for T5 Papers’ / mapped to Training E3 LMS.
MONTH Scheduled Elements Complete Details / Comments
Evacuation 3.2 Emergency Preparedness, Threat & Hold Up 3.2 Emergency Preparedness, Bomb Threat 3.5 Training, WH&S Training
20 20 20
55 in October 2016 & October 2017 Issued
October 2017 3.3 First Aid Management, First Aid 3.3 First Aid Management, Snake Bite
88
Issued October 2017
November 2017
3.4 Infection Control, Skin penetration & injuries 3.4 Infection Control, Sharps 3.4 Infection Control, Immunisation 3.4 Infection Control, personal Hygiene 3.9 Contractor Control
52 in July 2016 63 in August 2016 74 in October 2016 13 in June 2016
December 2017
4.4 PPE Management
January 2018 Nil N/a
February 2018 4.1 Manual Handling Management, Injury Prevention 4.1 Manual Handling Management, Lifting Techniques 4.1 Manual Handling Management, Risk Management
March 2018 4.3 Substances, Hazardous 4.3 Substances, SDS’s
55 in May 2016
April 2018 4.12 Construction Work, General Safety 29 in July 2016
May 2018 4.2 Noise Management 4.9 Excavation & Trenching, General Safety
4
4 in March 2017 20 in June 2016
June 2018 4.13 Animal Control, Dogs & Cats 4.13 Animal Control; Pests & Wildlife
July 2018 2.5 Compliance Control 4.5 Specific Workplace Issues, Isolation Tag & Lockout 4.5 Specific Workplace Issues, lighting 4.5 Specific Workplace Issues, Signage 4.5 Specific Workplace Issues, Battery Charge, storage 4.5 Specific Workplace Issues, Welding 4.5 Specific Workplace Issues, Work in
61 in March 2016
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Compliance Training As per WHS Management System Plan 2017 2018, Training / Information completed as per ‘Matrix for T5 Papers’ / mapped to Training E3 LMS.
MONTH Scheduled Elements Complete Details / Comments
occupied areas 4.10 Thermal & Radiation Safety, Working in the sun
August 2018 4.6 Electrical Safety, For Plumbers 4.6 Electrical Safety, General 4.6 Electrical Safety, Test & Tag 4.6 Electrical Safety, Working near Power Lines
57 in March 2016
September 2018
4.3 Substances, Asbestos Management 4.10 Thermal & Radiation Safety, Hot Work 4.10 Thermal & Radiation Safety, Laser Work
51 in March 2016 45 in October 2016
October 2018 4.7 Height Safety, General 4.7 Height Safety, ladders 4.8 Confined Space, General Safety
21 in June 2016
November 2018
5.3 Machine Guarding, General Safety 37 in August 2016
Replacing Metallic Water Services, 11 in March 2016 Confined Space, 39 in May 2016, Oxy Acetylene, 30 in October 2016
Comment; This SafePlan training and information schedule has been mapped against the new E3 LMS training, This schedule will need to be reviewed / updated in line with the elements as available and when personnel are trained in their use. ES LMS System imminent, Training will be caught up ‘online’
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Prestart & Toolboxes As per WHS Management System Plan 2017 2018
MONTH Prestarts #’s
Toolbox’s #’s
Issues Identified
Details / Comments
January 2017 39 Nil Copies in InfoXpert
February 2017 108 Nil Copies in InfoXpert
March 2017 165 9 Nil Copies in InfoXpert
April 2017 107 Nil Copies in InfoXpert
May 2017 147 Nil Copies in InfoXpert
June 2017 118 1 Nil Copies in InfoXpert
July 2017 100 Nil Copies in InfoXpert
August 2017 98 Nil Documents yet to be scanned into InfoXpert
September 2017
147 Nil Documents yet to be scanned into InfoXpert
October 2017 61 Nil Documents yet to be scanned into InfoXpert
November 2017
December 2017
January 2018
February 2018
Comment; Prestart templates to be reviewed – waiting on some input from Supervision and will start on some suggestions etc. including some trigger questions of fatigue, fit for work, check everyone has water bottles and hats etc. Regular toolboxes need to be set up on a weekly basis;
Approx. 10 to 15 minutes that could be added to a prestart
Used to raise and discuss additional information, such as reporting protocols, incident investigation information etc., heat stress, hats etc., short specific information to present and to get signed off.
Takes a bit of pressure off Supervision to remember to raise some of these issues.
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LGMS Dashboard, As per 23rd October 2017
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11. MEMBERS BUSINESS
12.CLOSE