ORDINARY MEETING AGENDA 24 NOVEMBER 2021

ORDINARY MEETING AGENDA

24 NOVEMBER 2021

To commence at 4.30pm, Wednesday, 24 November 2021 Hilltops Council, Young Chambers, 189 Boorowa Street, Young

ORDINARY MEETING AGENDA 24 November 2021

Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________

AGENDA

1. OPENING OF THE MEETING ...................................................................................................................... 3 2. ACKNOWLEDGEMENT OF COUNTRY ...................................................................................................... 3 3. HOUSEKEEPING ......................................................................................................................................... 3 3.1 LIVE STREAMING, RECORDING AND PUBLISHING OF COUNCIL MEETINGS ..................................... 3 3.2 PUBLIC FORUM ........................................................................................................................................ 3 4. ATTENDANCE - APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS ...... 4 4.1 – EOM 21/224 – LEAVE OF ABSENCE REQUEST COUNCILLOR WALLACE .......................................... 4 5. SYMPATHY EXPRESSIONS ......................................................................................................................... 5 6. CONFIRMATION OF MINUTES .................................................................................................................. 6 6.1 – 21/225 – CONFIRMATION MINUTES HILLTOPS COUNCIL ORDINARY MEETING 27 OCTOBER 2021

………………………………………………………………………………………………………………….........6 7. DISCLOSURES OF INTEREST ....................................................................................................................... 19 8. MAYORAL MINUTE .................................................................................................................................... 19 9. MAYORAL REPORTS .................................................................................................................................. .199.1 – 21/226 - MAYORAL REPORT OCTOBER/NOVEMBER 2021 ...............................................................1910. COUNCILLOR REPORTS ........................................................................................................................... .20 10.1 - 21/227 - COUNCILLOR – MEETINGS ATTENDED............................................................................... 20 11. COMMUNITY RECOGNITION SCHEME ............................................................................................... ...22 12. GENERAL MANAGER’S REPORT .......................................................................................................... ...22 12.1 – 21/228 – ANNUAL REPORT 2020/2021 ......................................................................................... .22 12.2 – 21/229 – END OF TERM REPORT 2017-2021 .................................................................................. 15212.3 - 21/230 – HILLTOPS COUNCIL OFFICE CHRISTMAS CLOSE DOWN .............................................. 214 12.4 - 21/231 – CASH AND INVESTMENT REPORT ................................................................................... 215 12.5 - 21/232 – OUTSTANDING RATES AND CHARGES AND SUNDRY DEBTORS REPORT .................... 217 12.6 - 21/233 – CARRYOVERS 2020/2021 AND QUARTERLY BUDGET REVIEW – SEPTEMBER 2021 .....221 12.7 – 21/234 - DEVELOPMENT APPLICATION STATISTICS FOR OCTOBER 2021 ................................... 283 12.8 – 21/235 - LOCAL HERITAGE FUND 2021-2022 ............................................................................... 294 12.9 – 21/236 – 4.6 VARIATION DELEGATION ......................................................................................... 308 12.10 - 21/237 – 2018/DA-00014: RURAL RESIDENTIAL SUBDIVISION (24) LOTS AND NEW ROADS AT 81 ISAAC ROAD, YOUNG .................................................................................................................... 310 12.11 – 21/238 - ESTABLISHMENT OF ALCOHOL-FREE ZONES BOOROWA ........................................... 357 12.12 - 21/239 – LOCAL ROADS AND COMMUNITY INFRASTRUCTURE PROGRAM NOMINATIONS (PHASE 3) .................................................................................................................................................... 360 12.13 - 21/240 – COMMUNITY CONSULTATION AND ENGAGEMENT PLAN ........................................364 12.14 - 21/241 – WORKS REPORT .............................................................................................................. 377 12.15 - 21/242 – ACTION SUMMARY REPORT ....................................................................................... ..388 CORRESPONDENCE FOR INFORMATION ............................................................................................... ..392 12.16 – 21/243 – MEDIA RELEASES AND OFFICE OF LOCAL GOVERNMENT CIRCULARS ................. .392 COMMITTEE REPORTS – REQUIRING ACTION ...........................................................................................393 12.17 - 21/244 – YOUNG TOWN BAND SECTION 355 COMMITTEE ........................................................393 12.18 - 21/245 - COMMITTEE REPORTS – REQUIRING NO ACTION ........................................................397 13. QUESTIONS WITH NOTICE ......................................................................................................................420 14. NOTICE OF MOTION ..............................................................................................................................420 15. CONFIDENTIAL MATTERS .......................................................................................................................420 15.1 - 21/246 – EXCLUSION OF THE PRESS AND PUBLIC .........................................................................420 15.2 – 21/247 - FOUR BRIDGES FUNDING UPDATE ................................................................................ ..422 15.3 – 21/248 - ROBERTS PARK AND HARDEN POOL LIGHTING UPGRADE PROJECT ........................ ..427 15.4 - 21/249 – AWARD OF QUOTATION POOL INVESTIGATIONS ...................................................... ..43315.5 - 21/250 – GENERAL MANAGER’S PERFORMANCE REVIEW 2020/2021 AND PERFORMANCE AGREEMENT 2021/2022 ..............................................................................................................................436

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1. OPENING OF THE MEETING 2. ACKNOWLEDGEMENT OF COUNTRY May I firstly acknowledge the traditional owners of land we meet on today – I

humbly pay my respects to the people of the Wiradjuri and Ngunnawal nations, their past, future, and emerging elders.

3. HOUSEKEEPING

I note there are a number of people in attendance. If you are asked to evacuate, the emergency procedure is to:

Exit via the door leading out of the building directly outside the Council Chambers; and proceed to the footpath opposite the Council Chambers and await further instructions.

3.1 LIVE STREAMING, RECORDING AND PUBLISHING OF COUNCIL MEETINGS

This Council Meeting is being streamed live, recorded, and published in accordance with Council’s Live Streaming in Council Meetings Policy.

To those present in the gallery today, by attending a public meeting of the Council you are consenting to your image, voice and comments being recorded and published.

Anyone who is invited to speak will be recorded and their voice, image and comments will form part of the live stream and recording.

The Chair and/or the General Manager have the discretion and authority at any time to direct the termination or interruption of live streaming. Such direction will only be given in exceptional circumstances where deemed relevant. Circumstances may include instances where the content of debate is considered misleading, defamatory, or potentially inappropriate to be published.

Attendees are advised that they may be subject to legal action if their actions result in inappropriate and/or unacceptable behaviour and/or comments.

3.2 PUBLIC FORUM

To commence at 4.30pm.

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4. ATTENDANCE - APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS 4.1 – EOM 21/224 – LEAVE OF ABSENCE REQUEST COUNCILLOR WALLACE Responsible Officer: General Manager PURPOSE The purpose of this report is to request leave of absence for Cr Wallace from the Hilltops Council Ordinary Meeting to be held on 24 November 2021, in accordance with Clause 5.4 of the Code of Meeting Practice. RECOMMENDATION That Council:

(a) Grant a leave of absence to Cr Wallace from the Hilltops Council Ordinary Meeting 24 November 2021 as requested.

REPORT A leave of absence form has been submitted from Cr Wallace requesting a leave of absence from the 24 November 2021 Hilltops Council Ordinary Council Meeting due to a conflicting commitment. ATTACHMENTS: Attachment 1 - Councillor Leave of Absence Request POLICY AND LEGISLATION

Local Government Act 1993 CONSULTATION AND TIMING

Request received 17 November 2021

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5. SYMPATHY EXPRESSIONS That staff and members of the public be upstanding for a minutes’ silence to express our sympathy on the passing of; MOTION: Paul Wheeler, Trevor Marchant, Beryl Coddington, Phyllis Summerfield, Blair Nance, Margaret Tuckfield, Linda Hearne, Graeme McKenzie, William McDougall, Warren Martens Moved: Mayor Brian Ingram

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6. CONFIRMATION OF MINUTES 6.1 – 21/225 – CONFIRMATION MINUTES HILLTOPS COUNCIL ORDINARY MEETING 27 OCTOBER 2021 Responsible Officer: General Manager PURPOSE The purpose of this report is to confirm the Minutes from Hilltops Council Ordinary Meeting held, 27 October 2021. RECOMMENDATION That Council:

(a) Confirm the Minutes from the Hilltops Council Ordinary Meeting dated 27 October 2021 as a true and accurate record.

REPORT/SUMMARY/BACKGROUND Confirm the minutes from the Hilltops Ordinary Council Meeting held in Young Chambers as a true and accurate record. ATTACHMENTS Attachment 1 - Ordinary Council Meeting Minutes 27 October 2021. POLICY AND LEGISLATION

Local Government Act 1993 COMMUNITY STRATEGIC PLAN LINKAGE 3.1 Undertake Council activities within a clear framework of legislative compliance,

strategic planning, policies, risk management, procedures, and service standards. CONSULTATION AND TIMING Hilltops Council Ordinary Meeting, 27 October 2021.

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HILLTOPS COUNCIL ORDINARY MEETING MINUTES 27 October 2021, commencing at 4.00pm

Held in the Hilltops Council, Young Chamber 189 Boorowa Street, Young

_____________________ ____________________ General Manager Mayor

ATTENDANCE Mayor Cr Brian Ingram COUNCILLORS Cr Gregory Armstrong Cr Tony Flanery Cr John Horton Cr Christopher Manchester Cr Rita O’Connor Cr Margaret Roles Cr Matthew Stadtmiller Cr John Walker Cr Antony Wallace STAFF Anthony O’Reilly General Manager Claire Scott Director Planning Bileen Nel Director Infrastructure Sarah Karaitiana Executive Manager Destination and Customer Simon Doolan Manager Financial Services Mark Crisp Manager Civil Operations Paul Muller Manager Major Projects Bryce Weedon Senior Strategic Planner APOLOGIES Cr Flanery – advised of late attendance and arrived in the chamber at 4.57pm. PUBLIC FORUM Stephen Shoard – for the motion Item: 12.7 – 21/212 – Planning Proposal for 2-20 Telegraph Road Young – Rezoning Request for General Industry. Caleb Jackson – against the motion Item: 12.7 – 21/212 – Planning Proposal for 2-20 Telegraph Road Young – Rezoning Request for General Industry. Ms Tracy Lamb – for the motion Item: 12.7 – 21/212 – Planning Proposal for 2-20 Telegraph Road Young – Rezoning Request for General Industry. Mr Nathan Jackson - for the motion Item: 12.8 – 21/213 – DA2021/0198 Demolition of Existing Structures, and Industrial Alterations and Additions (Workshop and Office Building) - 10/12 Telegraph Road Young 2594; and Against the motion Item: 12.7 – 21/212 – Planning Proposal for 2-20 Telegraph Road Young – Rezoning Request for General Industry.

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5. SYMPATHY EXPRESSIONS That staff and members of the public be upstanding for a minutes’ silence to express our sympathy on the passing of: David Patterson, Una Ford, Judith Dowling, Florence Waddington, Judy Hesketh, James Sheahan, Jeffrey Mott, Colin McCaffery, Ronald Tanson, Kenneth Masson Peter Moss, William Stewart, John Watson, Margaret Mullins, Darcy Causer, Cheryl Fensom Moved: Mayor Brian Ingram 6. CONFIRMATION OF MINUTES 6.1 – 21/203 – CONFIRMATION MINUTES HILLTOPS COUNCIL ORDINARY MEETING 22 SEPTEMBER 2021 21/232 RESOLVED: That Council:

(a) Confirm the Minutes from the Hilltops Council Ordinary Meeting dated 22 September 2021 as a true and accurate record.

Councillors: Manchester/O’Connor Unanimous 7. DISCLOSURES OF INTEREST

Councillor Matthew Stadtmiller – Non-pecuniary Interest Item: 12.6 – 21/211 - Development Application Statistics for September 2021 Option E – Make a declaration stay in the Chamber, not participate in the

debate and not vote. 8. MAYORAL MINUTE Nil 9. MAYORAL REPORTS 21/233 RESOLVED: That Council:

(a) Receive and note the Mayors engagements, September/October 2021.

ENGAGEMENT DATES 23 September Video update with General Manager 23 September Interview with Prime7 24 September Meeting with School Infrastructure NSW

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28 September Mayor available for phone calls with residents 30 September Audit, Risk Improvement Committee meeting 5 October Mayor available for phone calls with residents 6 October Councillor Workshop 7 October Bushfire Management Committee meeting 7 October Liaison Committee meeting 7 October Asset Management Working Group meeting 8 October Meeting with General Manager and Director Infrastructure 12 October LEP Committee meeting 12 October Mayor available for phone calls with residents 13 October Councillor Briefing 15 October Interview with Bathurst radio station 18 October General Manager Performance Review 19 October Mayor available for phone calls with residents 20 October Meeting with South East Regional Development 27 October Hilltops Council Ordinary Meeting Councillors: O’Connor/Manchester Unanimous 10.1 - 21/205 - COUNCILLOR – MEETINGS ATTENDED 21/234 RESOLVED: That Council:

(a) Receive and note the Councillor reports. Councillor Gregory Armstrong 30 September Audit, Risk and Improvement Committee Meeting 4 October Telephone meetings with constituents regarding outstanding matters 6 October Councillor Workshop 7 October Asset Management Working Group Meeting 12 October LRP Review Committee Meeting 13 October Councillor Briefing 18 October General Manager Performance Review 27 October Hilltops Council Ordinary Council Meeting Councillor John Horton 30 September Audit Risk and Improvement Committee Meeting – Young. 6 October Councillor Workshop - Young. 7 October Jugiong Advancement Group (JAG) Meeting - Jugiong. 12 October LEP Meeting - Young. 13 October Councillor Briefing - Young. 18 October General Manager's Performance Review Meeting - Young. 27 October Hilltops Council Ordinary Council Meeting.

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Councillor Rita O’Connor 23 September Services Aust - response to COVID to regional NSW information session 6 October Councillor Workshop 13 October Councillor Briefing 18 October General Manager performance review meeting 27 October Hilltops Council Ordinary Council Meeting Councillor Margaret Roles 29 September HUB AGM 6 October Councillor Workshop 12 October LEP Meeting 13 October Councillor Briefing 18 October General Manager Performance Appraisal 18 October HARTS meeting 18 October Young Town Band Meeting 25 October Boorowa Business Chamber Meeting 27 October Hilltops ART Meeting 27 October Hilltops Council Ordinary Council Meeting Councillor Tony Flanery Meetings as minuted 27 October Hilltops Council Ordinary Council Meeting Councillor Christopher Manchester Meetings as minuted 18 October General Manager Performance Appraisal 27 October Hilltops Council Ordinary Council Meeting Councillor Matthew Stadtmiller Meetings as minuted 27 October Hilltops Council Ordinary Council Meeting Councillor John Walker Meetings as minuted 27 October Hilltops Council Ordinary Council Meeting Councillor Antony Wallace Meetings as minuted 6 October Councillor Workshop 13 October Councillor Briefing 18 October General Manager Performance Appraisal 27 October Hilltops Council Ordinary Council Meeting Councillors: Armstrong/Wallace Unanimous

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11. COMMUNITY RECOGNITION SCHEME Councillor Stadtmiller – nominate Molly Stewart 21/235 RESOLVED That Council:

(a) Send a letter of recognition to Molly Stewart who received a Certificate of Community Recognition for her brave actions when her mother, Sue, was unwell in 2019. The award from New South Wales Ambulance – approved by Commissioner Dominic Morgan, was presented at the Harden Ambulance Station with MP Steph Cooke present.

Councillors: Manchester/O’Connor Unanimous 21/236 RESOLVED: That Council:

(a) Bring forward Item: 12.7 – 21/212 – Planning Proposal for 2-20 Telegraph Road Young – Rezoning Request for General Industry; and

(b) Item: 12.8 – 21/213 – DA2021/0198 Demolition of Existing Structures, and Industrial Alterations and Additions (Workshop and Office Building) - 10/12 Telegraph Road Young 2594.

Councillors: Manchester/Walker Unanimous 12.7 - 21/212 – PLANNING PROPOSAL FOR 2-20 TELEGRAPH ROAD YOUNG – REZONING REQUEST FOR GENERAL INDUSTRY MOTION That Council:

(a) Not support the Planning Proposal PP2021/0001, 2-20 Telegraph Road, Young to amend the Young Local Environmental Plan 2010;

(b) Notify the Department of Planning, Industry and Environment that Council does not support the planning proposal nor a Gateway Determination under Section 3.34 of the Environmental Planning and Assessment Act 1979, as the Planning Proposal does not satisfactorily demonstrate Strategic Merit as it is:

1. Inconsistent with the strategic objectives of the South East and Tablelands Regional Plan 2036 relating to protection of the environment;

2. Inconsistent with the Council endorsed local strategic planning statement, Hilltops 2040, as it is premature and pre-emptive of the necessary comprehensive local strategic planning work that is required in relation to:

i. the supply and capacity of existing employment lands; ii. landscape based conservation values;

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iii. detailed place-based planning for the Eastern Light Industrial Investigation Area, which would, among other matters consider the cumulative impact of potential development and infrastructure needs/upgrades and funding arrangements.

3. A site in isolation of the broader investigation area which is likely to compromise the intended outcomes for the area; and

(c) Notify the proponent of Council’s decision. Councillors: Walker/Stadtmiller For Councillors: Nil Against Councillors: Ingram, Armstrong, Flanery, Horton, Manchester, O’Connor, Roles,

Stadtmiller, Walker, Wallace Absent: Councillors: Nil Motion put and lost Foreshadowed motion put and carried 12.7 - 21/212 – PLANNING PROPOSAL FOR 2-20 TELEGRAPH ROAD YOUNG – REZONING REQUEST FOR GENERAL INDUSTRY 21/237 RESOLVED: That Council:

(a) Delegates to the General Manager prepare the planning proposal documentation as submitted and including the Council Independent Review of planning proposal;

(b) The applicant be asked to provide material addressing the recommendations of AQ Planning within 30 days;

(c) Forward the planning proposal to the Department of Planning, Industry and Environment pursuant to Section 3.34 of the Environmental Planning and Assessment Act 1979, seeking a gateway determination;

(d) Subject to Gateway determination, undertake public exhibition and community consultation on the planning proposal in accordance with the conditions of the Gateway determination and Council’s Community participation Plan; and

(e) Receive a further report on the outcomes of public exhibition and community consultation.

Councillors: Ingram/O’Connor For Councillors: Ingram, Armstrong, Flanery, Horton, Manchester, O’Connor, Roles,

Stadtmiller, Wallace Against Councillors: Walker Absent: Councillors: Nil

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12.8 - 21/213 – DA2021/0198 DEMOLITION OF EXISTING STRUCTURES, AND INDUSTRIAL ALTERATIONS AND ADDITIONS (WORKSHOP AND OFFICE BUILDING) – 10/12 TELEGRAPH ROAD, YOUNG 2594. 21/238 RESOLVED: That Council:

(a) Grant consent to development application DA2021/0198 for the Demolition of Existing Structures, and Industrial Alterations and Additions (Workshop and Office Building), generally in accordance with conditions of consent being Attachment 1 to this report.

Councillors: O’Connor/Roles Unanimous 12. GENERAL MANAGER’S REPORT 21/239 RESOLVED: That Council:

(a) Move into the committee of the whole. Councillors: Ingram/Flanery Unanimous 21/240 RESOLVED: That Council:

(a) Move out of the committee of the whole. Councillors: Flanery/Armstrong Unanimous 12.1 – 21/206 - HILLTOPS COUNCIL FINANCIAL SUSTAINABILTY AND OPTIONS ANALYSIS 21/241 RESOLVED: That Council:

(a) Authorise the General Manager to implement an immediate recruitment freeze allowing only for recruitment of essential positions;

(b) Commence a review to minimise the use of consultants and contractors to maximise internal efficiency and contain costs;

(c) Commence a formal consultation process with the local government unions and staff to consider options that would allow a reduction in total employment costs, in a manner consistent with clause 41 of the Local Government (State) Award 2020;

(d) Commence discussion with the community regarding levels of service within Council’s policies and financial limitations;

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(e) Immediately identify assets suitable for divestment purposes for Council to consider in a confidential report; and

(f) Following the Local Government elections, immediately commence discussions regarding the consideration of a Special Rate Variation to be enacted in the 2024 financial year.

Councillors: Armstrong/Manchester For Councillors: Ingram, Armstrong, Flanery, Horton, Manchester, Roles, Walker Against Councillors: O’Connor, Stadtmiller, Wallace 12.2 – 21/207 - PREPARATION OF 2020/2021 FINANCIAL STATEMENTS 21/242 RESOLVED: That Council:

(a) Refer the Financial Statements for the period ending 30 June 2021 to audit in accordance with section 413(1) of the Local Government Act.

(b) Note that the financial statements have been prepared in accordance with: The Local Government Act 1993 (as amended) and the Regulations made

thereunder. The Australian Accounting Standards and professional pronouncements. The Local Government Code of Accounting Practice and Financial Reporting.

(c) Note that the financial statements present fairly the operating result and financial position and accord with Council’s accounting and other records.

(d) Note that the former Chief Financial Officer and General Manager is not aware of any matter that would render the financial statements false or misleading in any way.

(e) In accordance with section 413(2)c the Mayor, Deputy Mayor and General Manager be authorised to sign the Statement by Members and Management of the financial statements.

(f) That the General Manager be delegated authority to issue the financial statements to the Office of Local Government upon receipt of the auditors reports unless there are material changes to the financial statements arising from the audit.

Councillors: Armstrong/Roles Unanimous 12.3 - 21/208 – CASH AND INVESTMENT REPORT 21/243 RESOLVED: That Council:

(a) Receive the Statement of cash and investments as at the 30 September 2021. Councillors: Armstrong/Manchester Unanimous

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12.4 - 21/209 – OUTSTANDING RATES AND CHARGES AND SUNDRY DEBTORS REPORT 21/244 RESOLVED: That Council:

(a) Receive and note the report. Councillors: Manchester/Armstrong Unanimous 12.5 - 21/210 – CUSTOMER SERVICE POLICY 21/245 RESOLVED: That Council:

(a) Endorse the Draft Hilltops Council Customer Service Policy. Councillors: Armstrong/Horton Unanimous 12.6 – 21/211 - DEVELOPMENT APPLICATION STATISTICS FOR SEPTEMBER 2021 21/246 RESOLVED: That Council:

(a) Receive and note the status reports for Development Applications and Complying Development Certificates, as at 30 September 2021.

Councillors: Horton/O’Connor Unanimous Cr Stadtmiller made a declaration, stayed in the Chamber, did not participate in the debate, and did not vote. 12.9 - 21/214 – DA2021/0119 DWELLING HOUSE AT 84 JAMES LANE, YOUNG 21/247 RESOLVED: That Council:

(a) Grant consent to Development Application No. DA2021/0119 for the erection of a dwelling house at Lot 1809 DP754611, 84 James Lane, Young subject to conditions generally set out in Attachment 1.

Councillors: Walker/O’Connor Unanimous

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12.10 - 21/215 – DA2021/0102 DWELLING HOUSE – 413 MAIMURU SS RD. MAIMURU 21/248 RESOLVED: That Council:

(a) Grant consent to development application DA2021/0102, generally in accordance with the conditions of consent being Attachment 1 to this report.

Councillors: Walker/Stadtmiller Unanimous 12.11 – 21/216 - STRONGER COMMUNITIES FUND PROJECT UPDATES 21/249 RESOLVED: That Council:

(a) Receive and note the progress report on the Stronger Communities Fund projects. Councillors: Manchester/Roles Unanimous 12.12 - 21/217 – MURRUMBURRAH PRECINCT PROJECT 21/250 RESOLVED: That Council:

(a) Receive and note the report. Councillors: Flanery/Stadtmiller Unanimous 12.13 – 21/218 - ROBERTS PARK AND HARDEN POOL LIGHTING UPGRADE PROJECT 21/251 RESOLVED: That Council:

(a) Receive and note the report. Councillors: Flanery/Horton Unanimous 12.14 – 21/219 - ESTABLISHMENT OF ALCOHOL-FREE ZONES BOOROWA 21/252 RESOLVED: That Council:

(a) Received and note the report;

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(b) Place on public consultation the renewal of Alcohol-Free Zones in accordance with section 644A of the Local Government Act 1993 for the township of Boorowa currently signposted and as shown on the map below;

(c) Place the proposed Alcohol-Free Zones for Boorowa out on a 14-day public exhibition period for comment;

(d) Seek comment from New South Wales Police and Liquor Licencees in and adjacent to the proposed Alcohol-Free Zones;

(e) A further report to Council will be tabled once all comments have been received. Councillors: Horton/Walker Unanimous 12.15 – 21/220 - MILVALE ROAD UPGRADE – PROPOSED DRAINAGE CHANNEL THROUGH CROWN LAND 21/253 RESOLVED: That Council:

(a) Receive and note the report; and (b) Endorse the recommendation to apply for transfer of the Crown Lands Road

Reserve into Hilltops Council ownership. Councillors: Horton/Walker Unanimous 12.16 - 21/221 – WORKS REPORT 21/254 RESOLVED: That Council:

(a) Receive and note the information provided on works completed and works planned.

Councillors: Horton/Flanery Unanimous 12.17 - 21/222 – ACTION SUMMARY REPORT 21/255 RESOLVED: That Council:

(a) Note the status of the Action Plan. Councillors: Walker/Manchester Unanimous

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CORRESPONDENCE FOR INFORMATION 12.18 – 21/223 – MEDIA RELEASES AND OFFICE OF LOCAL GOVERNMENT CIRCULARS 21/256 RESOLVED: That Council:

(a) Note the media releases and dates of release from September/October 2021. All Hilltops Council media releases can be found on the Hilltops Council website: https://hilltops.nsw.gov.au/; and

(b) Note the Office of Local Government Circular and date of release for September/October 2021. All Office of Local Government Circular releases can be found on the Office of Local Government website:

https://www.olg.nsw.gov.au/Councils/essential-information-andpublications/ circulars-for-Council. Councillors: Horton/Walker Unanimous 13. QUESTIONS WITH NOTICE Nil 14. NOTICE OF MOTION Nil 15. CONFIDENTIAL MATTERS Nil 16. OPEN COUNCIL – reading of confidential resolutions. Nil 17. CONCLUSION OF THE MEETING – proposed next meeting. NEXT MEETING The next Ordinary Meeting of Council is scheduled to be on Wednesday 24 November 2021, Young Chambers commencing at 4.30pm. TERMINATION There being no further business the meeting closed 7.28pm.

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7. DISCLOSURES OF INTEREST 8. MAYORAL MINUTE Nil 9. MAYORAL REPORTS 9.1 – 21/226 - MAYORAL REPORT OCTOBER/NOVEMBER 2021 Responsible Officer: Mayor Brian Ingram PURPOSE The purpose of this report is to give an overview of the Activity of the Mayor during October/November 2021. RECOMMENDATION That Council:

(a) Receive and note the Mayors engagements, October/November 2021.

REPORT/SUMMARY/BACKGROUND Activities of the Mayor during October/November 2021. ENGAGEMENT DATES 28 October Video update following October Ordinary Council Meeting 28 October Travel to Canberra 28 October CRJO Board dinner 29 October CRJO Board Meeting 1 November Official Opening of Tresillian Park Inclusive Playground 1 November Official opening of new business premises 7 November Meeting with constituents 10 November Councillor Briefing 15 November General Manager Performance Review 19 November SWS Bush Fire Management Committee 23 November LEP Committee Meeting 23 November Probus Club of Canberra welcome 24 November Hilltops Council Ordinary Meeting COMMUNITY STRATEGIC PLAN LINKAGE This report aligns with Direction 5 – Strong communities through Collaborative Leadership. CONSULTATION AND TIMING Councillor workshops, meetings, and media releases.

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10. COUNCILLOR REPORTS 10.1 - 21/227 - COUNCILLOR – MEETINGS ATTENDED Responsible Officer: General Manager Information will be provided from Councillors of meetings attended from last Hilltops Council Ordinary Meeting – 27 October 2021 – the following reports have been received for information. RECOMMENDATION That Council:

(a) Receive and note the Councillor reports. PURPOSE The purpose of this report is to give an overview of the Activity of Councillors during October/November 2021. Councillor Gregory Armstrong 28 October Constituent Meeting - Telephone 29 October Constituent Meeting - Zoom 10 November Councillor Briefing 11 November Remembrance Day Service at Anderson Park Young 18 November Meeting with Hilltops General Manager and Goldenfields Water

General Manager 23 November LEP Review Committee Meeting 24 November Hilltops Council Ordinary Council Meeting Councillor John Horton 1 November Tresillian Park official opening, with The Mayor and Steph Cooke MP -

Young. 3 November Mental Health Community meeting, with Steph Cooke MP and locals -

Harden Country Club. 3 November Official visit to racecourse new amenities block, with Steph Cooke and

Community - Harden. 4 November Ballot draw for 2021 Election - Cootamundra 10 November Monthly Councillor briefing - Young. 14 November Inaugural Community garden meeting, Harden Senior Citizens Hall -

Harden. 15 November General Managers Performance Review Committee Meeting - Young. 16 November Constituent meeting – Harden. 18 November Rail trail meeting with Committee representative - Harden. 18 November Murrumburrah Harden Historical Society Christmas party - Murrumburrah. 22 November Constituent meeting – Boorowa. 23 November LEP Committee Meeting - Young. 24 November Hilltops Council Ordinary Council Meeting – Young. Councillor Rita O’Connor 3 November Mental Health and Wellness Workshop run by Steph Cooke MP 24 November Hilltops Council Ordinary Council Meeting

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Councillor Margaret Roles 1 November Inclusive playground opening 10 November Councillor Briefing 10 November Constituent meetings – Boorowa 11 November Remembrance Day – Boorowa 11 November Level Crossing Safety – livestream Grenfell 15 November Constituent meetings – Harden 16 November Rotary Breakfast – Harden 17 November Constituent meetings – Boorowa 19 November Constituent meetings – Young 22 November Constituent meetings – Harden 22 November Rotary meeting – Boorowa 23 November LEP Committee Meeting 24 November Constituent meetings – Boorowa 24 November Hilltops Council Ordinary Council Meeting COMMUNITY STRATEGIC PLAN LINKAGE This report aligns with Direction 5 – Strong communities through Collaborative Leadership. CONSULTATION AND TIMING: Councillor workshops and meetings

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11. COMMUNITY RECOGNITION SCHEME 12. GENERAL MANAGER’S REPORT 12.1 – 21/228 – ANNUAL REPORT 2020/2021 Responsible Officer: General Manager PURPOSE The purpose of this report is to present the Annual Report for the 2020/2021 reporting year. RECOMMENDATION That Council:

(a) Endorse the Annual Report 2020/2021; (b) Place a copy of the Annual Report 2020/2021on Council’s Website, and in Council

Libraries and Customer Service Offices; and (c) Forward a copy of the Annual Report 2020/2021 to the Minister for Local

Government. REPORT/SUMMARY/BACKGROUND Local Councils in NSW are required to undertake their planning and reporting activities in accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005. The Annual Report focusses on Council’s implementation of the annual Operational Plan. It provides program details (individual projects and activities) that were undertaken within the reporting period, in line with the expectations of the Delivery Program. The Operational Plan and Delivery Program detail the principle activities Council plans to undertake during the term. All plans, projects, activities and funding allocations are directly linked to this Program. This Annual Report provides an overview of Council’s performance in the 2020/2021 financial year against the five wellbeing pillars set out in our Operational Plan 2020-2021. The report provides details of the achievements and challenges of Council during the 2020/2021 reporting year against the delivery program, along with commentary on governance, staffing, Council functions and activities in accordance with legislative requirements. The purpose of the Annual Report is to:

Report on Council’s progress and achievements in implementing its Delivery Program and the effectiveness of the principal activities undertaken in achieving the objectives at which those principal activities are directed.

Report on other information required by the Local Government (General) Regulation 2005 and the integrated planning and reporting guidelines provided for under section 406 of the Local Government Act 1993.

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Detail relevant information under the Environment Planning and Assessment Act.

Provide proactive release of other Council information under the Government Information (Public Access) Act 2009.

As per the exemption by the Office of Local Government, the Annual Financial Statements for the period will be presented in January 2022. The audited statements will be annexed to the report and updated on the Hilltops Council website. STATUTORY PROVISIONS

Hilltops Council’s Annual Report for the period 1 July 2020 to 30 June 2021, is prepared in compliance with section 428 of the Local Government Act 1993, clause 217 of the Local Government (General) Regulation 2005, and the Office of Local Government’s integrated planning and reporting guidelines provided for under section 406 of the Local Government Act 1993.

The report also meets the requirements of other legislation including the Environmental Planning and Assessment Act 1979, Government Information (Public Access) Act 2009 and Privacy and Personal Information Protection Act 1998.

ATTACHMENTS Attachment 1 - Hilltops Council Annual Report 2020/21. POLICY AND LEGISLATION

Local Government Act 1993 Environmental Planning and Assessment Act 1979 Privacy and Personal Information Protection Act 1998

COMMUNITY STRATEGIC PLAN LINKAGE Five Wellbeing Pillars: 1. Community – Loving where we live 2. Nurturing our natural environment 3. Building a strong and robust regional economy 4. Strengthening the region’s connectivity and maintenance of assets and infrastructure 5. Ethical, proactive, and effective leadership and governance RISK IMPLICATIONS Failure to meet Council obligations to:

Section 428 of the Local Government Act 1993, clause 217 of the Local Government (General) Regulation 2005, and the Office of Local Government’s integrated planning and reporting guidelines provided for under section 406 of the Local Government Act 1993.

Environmental Planning and Assessment Act 1979, Government Information (Public Access) Act 2009 and Privacy and Personal Information Protection Act 1998.

CONSULTATION AND TIMING The Draft Annual Report was provided to Councillors for feedback.

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Annual Report 2020 - 2021

24

WWW.HILLTOPS.NSW.GOV.AUPAGE 125

Acknowledgement of Country 4

Purpose of Report 6

Message from the Mayor and General Manager

7

Structure of the Report 9

Action Status 9

Community Vision, Mission and Corporate Ideals

10

Our Mission 10

About Us - Our Role 11

Services Provided by Council 12

Operational Framework 13

Councillor Biographies 14

Executive Leadership Team 20

Organisational Structure by Service 2020-2021

21

Staff Training 22

Participating at Hilltops Council 24

Statutory Reporting

Councils 2020/21 Financial Report 25

Special Rate Variation 25

Rates and Charges Written Off 25

Councillors Professional Development 25

Overseas Visits 25

Councillor Expenses 25

Contracts Awarded (greater than $150k) 26

Legal Proceeding Expenses 26

Private Works Resolution 26

Financial Assistance 27

Heritage Grants 28

HILLTOPS COUNCIL ANNUAL REPORT 2020 - 2021 PAGE 2

Table of Contents

Section 355 Committees 28

Progress Associations 28

Other Committees 29

Corporations, Partnerships, Trusts, Joint Ventures, Syndicates

29

Equal Employment Opportunity (EEO) Management Plan

29

Senior Staff Remuneration 30

Stormwater Management 31

Coastal Protection Services 31

Companion Animals Act 1988 32

Capital Works Projects 33

Disability Inclusion Action Plan 33

Environmental Planning Assessment Act 1979

34

Swimming Pool Inspections 34

Obligations Under the Government Information (Public Access) Act 2009

34

Public Interest Disclosures 40

Community Strategic Plan Achievements 40

Delivery Program Progress 44

Wellbeing Pillars

Wellbeing Pillar: Community – Loving Where We Live

44

Wellbeing Pillar: Nurturing Our Environment

72

Wellbeing Pillar: Building a Strong and Robust Regional Economy

84

Wellbeing Pillar: Strengthening the Region’s Connectivity and Maintenance of Assets and Infrastructure

98

Wellbeing Pillar: Ethical, Proactive and Effective Leadership and Governance

110

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HILLTOPS COUNCIL ANNUAL REPORT 2020 - 2021 PAGE 4

Acknowledgement of CountryHilltops Council acknowledge the Traditional Custodians, the Wiradjuri and Ngunnawal People, of the land and water within the Hilltops region. We pay respect to Elders past, present and emerging, and also pay respect to the knowledge embedded forever within the Aboriginal Custodianship of Country.

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Purpose of ReportThe Hilltops Council 2020/21 Annual Report is an integral part of our commitment to open and accountable governance. This report provides an overview of our activities for the financial year and looks at our ability to operate sustainably into the future.

The report is divided into sections and contains an overview of Council’s achievements within each pillar of the Community Strategic Plan.

Council acknowledges the hard work and commitment of staff and volunteers who deliver services and facilities throughout Hilltops. This year’s Annual Report highlights the range of skills and expertise that our staff bring in the delivery of services to our diverse community.

The report is prepared in compliance with the Local Government Act 1993.

It should be noted that Council’s audited financial statements and auditors report for the year ended 30 June 2021 will be presented as a separate document.

PAGE 6HILLTOPS COUNCIL ANNUAL REPORT 2020 - 202130


We are pleased to present the 2020/21 Hilltops Council Annual Report to the community. The Annual Report allows us to formally record our achievements over the period.

This year we have progressed a number of projects that have resulted in new and improved infrastructure and facilities for our local community, and have focused on developing and working on plans for the improvement of Council’s financial position.

During the reporting period we have worked with our community to facilitate a stronger conversation about land use and economic planning and its linkages to the Community Strategic Plan and have worked hard towards finalisation of the Hilltops Local Environmental Plan which aims to harmonise land use strategies across the Hilltops.

We have advocated many issues with regional, state and national representatives during the year. These issues include COVID-19 recovery

assistance, housing, telecommunications, bridges, local infrastructure and water security.

We continue to closely collaborate with the Canberra Region Joint Organisation to address emerging issues faced by Local Government. As part of the Canberra Region Joint Organisation, we continue to work on infrastructure, water and waste projects, transport and logistics.

Highlights of the projects delivered by Council over the past twelve months include the Boorowa Skatepark, Harden Pool amenities, Young Aquatic Centre upgrade, and Boorowa Horse Arena stage two.

We have completed pavement rehabilitation works across the region including Scenic Road, Galong Road, Back Creek Road, Tarrants Gap Road and Moppity Road. There have been four new bulk water standpipes installed and the water main replacement program across the region has continued.

Message from the Mayor and General Manager

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While this report has been prepared, we have made great progress on major projects including the replacement of Bundarbo, Wambanumba, Hannons and Cudgell Creek bridges, the upgrade of the Lambing Flat Chinese Tribute Garden and are in the final stages of delivering a new inclusive playground in Young.

In developing Hilltops as a great place to live, work and play we have strengthened our relationship with the local business community via meetings with business chambers and a monthly business newsletter, we have streamlined development application processes, distributed a Community Guide and New Resident Guide and held seminars in each town for prospective new Council candidates, ahead of the local government election that is being held 4 December 2021.

This year as a community we faced the COVID-19 pandemic. Throughout this crisis Council showed leadership to the community and staff continued to provide essential services to residents. Council meetings continued to be held via video conferencing. Staff showed strength and resilience in the way they navigated new and changing circumstances to deliver services to the community.

We acknowledge the challenges we face and foresee us overcoming these challenges. There is work to do on Council’s financial position and we are implementing measures to work toward the long-term financial sustainability of Hilltops. We have an ongoing focus on ensuring the efficiency of operations of Council. This will be evident in short, medium and long term actions.

As a Council we continue to collaborate closely with our key stakeholders, the State and Federal government, business and industry, our neighbouring Councils and most importantly our residents. By working together we can continue to overcome the significant challenges we face.

We extend our gratitude to Councillors, the Executive and staff for their contribution over the past 12 months.

We acknowledge our partnership with both State and Federal Members of Parliament and thank them for their support.

To our volunteers, community organisations, sporting groups and businesses. Thank you for your significant contribution throughout the year.

We look forward to building on the foundations that make Hilltops a great place to live, work and play.

Mayor Brian Ingram and General Manager Anthony O’Reilly

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In line with our Delivery Program 2018-2021 and our Operational Plan 2020-2021, this report presents information against our five Wellbeing Pillars:

Structure of the Report

COMMUNITYCommunity – Loving where we live

ENVIRONMENTNurturing our Environment

ECONOMYBuilding a strong and robust regional Economy

INFRASTRUCTUREStrengthening the region’s connectivity and maintenance of Assets and Infrastructure

LEADERSHIP & GOVERNANCEEthical, proactive and effective Leadership and Governance.


Action Status at June 30 2020 Community Environment Economy Infrastructure Governance Total %

Achieved or on target 90 36 50 48 89 313 89%

Not on targetbeing closely managed

16 0 3 5 13 37 10%

Action cancelled or not able to be achieved

2 1 0 0 0 3 1%

Total 108 37 53 53 102

Action Status

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“To provide the best value local government services to meet the needs of the Hilltops Community”

Community Vision, Mission and Corporate Ideals

Council have created and adopted the following set of organisational values which help guide the decisions and behaviours of staff. They are:

• CUSTOMER CENTRIC SERVICES

• COLLABORATION

• CONTINUOUS IMPROVEMENT

• COMMUNICATION

In 2030 the Hilltops is a thriving region offering a relaxed country lifestyle and diverse economy. We value and protect our friendly community spirit, pristine natural environment, and deep cultural heritage.

There are strong connections between our community, environment, economy, infrastructure and Council, making the Hilltops region a vibrant place to live, work and visit.

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Local Government has always been an integral part of the local community. Council’s involvement has grown over the years from an administrator of public finances and affairs, to a provider of a wide and diverse range of community and essential services that promote economic development and enhance quality of life.

Local Councils now provide services which are not provided by any other level of government.

The eleven elected Councillors, which includes the Mayor, represent the interests of residents and ratepayers. They provide community leadership and guidance, channel communication between the community and Council, and consider the issues facing Hilltops.

This means balancing the needs of the community and individuals considering the long and short term implications of decisions.

While individual Councillors consult with their constituents and advocate on their behalf, it is only as a collective that they can make decisions affecting Hilltops. A decision of Council requires a majority vote and is known as a resolution.

Each year the General Manager, supported by staff, implements the program of services, capital works and projects set out in the annual

Operational Plan. Progress in implementing both the Delivery Program and Operational Plan is monitored and reported to the community in the Six-Monthly Performance Report and the Annual Report.

The Hilltops Council is an area of 714,040 ha in the Southern Tablelands of New South Wales, about four hours drive south-west of the Sydney CBD, and about ninety minutes drive north-west of the Canberra CBD.

The Hilltops Council area population is 18,617 (Australian Bureau of Statistics ABS Estimated Residential Population EPR 2020), with 7,552 households.

According to the latest available ABS figures, in 2020 there were 2,268 local business within Hilltops. Australia’s leading economic modellers, National Institute of Economic and Industry Research (NIEIR) state there are 8,501 employed residents in Hilltops with agriculture being the largest industry. Hilltop’s Gross Regional Product (GRP) is estimated at $1.02 billion representing 0.2% of the Gross State Product of NSW.

About Us - Our Role

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Services Provided by Council

Cultural And Educational Services

We contribute to our community’s cultural development and learning

through the management and promotion of our libraries and associated community events.

Asset Construction And Maintenance

We plan, build and manage community assets including roads, footpaths, car parks, stormwater drains, recreation facilities and

cemeteries to meet the needs of a growing community.

Community ServicesWe plan and deliver a range

of services that contribute to the character of our region.

Environmental Management

We help protect and enhance our natural environment through

planning, partnerships and the delivery of a range of programs.

Essential ServicesWe plan and deliver a range of

services including the provision of water and sewer operations.

Civic LeadershipWe steer the development of our

community through the leadership of our elected Councillors and

senior sta�. Together, these groups represent community interests,

making decisions, se�ing policies and delivering services.

Recreation and LeisureWe manage our region’s

recreation areas including parks, sportsgrounds and green space, as well as aquatic facilities and a range of community buildings

including neighbourhood centres and town halls.

Economic Development and Marketing

We contribute to the growth of our local economy through such actions

as timely approval processes, marketing and capitalisation of the

visitor economy. We provide support to many community events such as

the Harden Kite Festival. We planand run major events such as

Boorowa Irish Woolfest and the National Cherry Festival.

Waste Management And Recycling

We manage the collection and disposal of your waste while

recovering recyclable materials.

Roads And TransportWe provide transport routes

for vehicles, bicycles and pedestrians through planning and

management of road and transport networks of the Region.

Planning And Development

We plan and manage the sustainable growth and

development of our region, while respecting our heritage

and environment.

Health And SafetyWe enhance community health and safety through the delivery of a range of programs and help protect our community in times

of emergency or disaster.

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Operational Framework

State and Regional Plans

Community Engagement

Perpetual monitoringand review

Annual Report

End of Term Report4 years

Resourcing Strategy

Long Term Financial Planning

Workforce Management Planning

Asset Management PlanningOur Budget

Delivery Program 3 years

Operational Plan 1 year

Supporting Strategy

Documents

Community Strategic Plan

10+ years

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Councillor Biographies

Mayor Brian IngramBrian first stood for Council in 2012 when he was elected a Councillor of the former Young Shire. He became Mayor of Young in 2015. He was elected Mayor of Hilltops Council in September 2017, making him the first Mayor of the newly formed Council. Brian enjoys harness racing and spending time with his family and believes he can positively contribute to making the Hilltops region a better place for the community.

• Attended 10 of 11 Ordinary Meetings• Attended 4 of 4 Extraordinary Meetings• Attended 14 of 16 Workshops and Briefings

Email: [email protected]

COMMITTEE REPRESENTATION:

Regional Economic Development Committee, Aboriginal Advisory Committee, Community and Education Precinct Steering Committee, Blayney/Demondrille Rail Line Committee, Canberra Region Joint Organisation, Central West Regional Organisation of Councils (CENTROC), County Mayors Association, Floodplain Risk Management Committee, Hilltops Fruit Fly Initiative, LEP Working Committee, Police Advisory Command Team, Southwest Slopes Bushfire Management and Liaison Committees, Young Showground Trust, Audit and Risk Improvement Committee, Policy Development and Review, Australia Day (Young), Regional Economic Development Committee, Young Sports Advisory.

Deputy Mayor Tony WallaceTony aims to ensure strong governance and fiscal scrutiny to develop a vibrant and dynamic region. Having studied economics and law and practising as a solicitor in Sydney, Tony moved with his wife to a mixed farm near Murringo in 1999. He served as a Councillor for Young Shire from 2012. Tony believes in improving the effectiveness and efficiency of local government for the benefit of all ratepayers and residents of the Hilltops. • Attended 9 of 11 Ordinary Meetings• Attended 3 of 4 Extraordinary Meetings• Attended 15 of 16 Workshops and Briefings



Asset Management and Steering Committee, Murringo Community Association.

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Cr Greg ArmstrongGreg believes that Local Government must be accessible and equitable. With a family history of three generations of Local Government service and more than 40 years personally, Greg is committed to making Hilltops a preferred location for business, lifestyle and wellbeing.




Economic Development, Goldenfields Water County Council, LEP Working Committee, Asset Management and Steering Committee, Audit and Risk Improvement Committee, Financial Assistance & Sponsorship Committee, Policy Development and Review, Australia Day (Young).

Cr Tony FlaneryTony is married with four daughters. He runs a mixed farming business with his wife Samantha, employing six permanent and four casual staff. Tony also a operates a renewable energy company Hydro Power Pty Ltd, which has operations on Wyangala Dam and Cochrane Dam (near Bega). The power station at Wyangala produces the majority of electricity consumed by the towns of the Hilltops Council - Boorowa, Harden and Young. Tony was a Councillor on Harden Shire Council for seven years prior to amalgamation. He enjoys nearly all forms of sport in particular cricket, rugby league, swimming, soccer and athletics. Tony is very passionate about farming and rural life in general and believes standing for Council provides the opportunity to make a difference to the services and the support for local communities. • Attended 10 of 11 Ordinary Meetings• Attended 3 of 4 Extraordinary Meetings• Attended 8 of 16 Workshops and Briefings



Boorowa Showground User Group, Freight Productivity Group, LEP Working Committee, Asset Management and Steering Committee, Boorowa Showground, Galong Progress Association, Harden Sports Advisory, Graymont Liaison Committee, Graymont Voluntary Planning Agreement Committee.

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Cr Chris ManchesterChris believes that we have to work together and look to the future for Hilltops to work, not dwell on the past. We need experience as well as new representation for this to happen, which he believes we have with the current Council and General Manager. Chris has spent most of his life in the Harden/Young region and has a passion for the area. He spent 29 years on the Harden Shire with 16 years as Mayor, 20 years with Goldenfields Water and 6 years as a Board Member of LGNSW and the Shire Association plus many other representative roles for Local Government.




Local Traffic Advisory Committee, LEP Working Committee, Financial Assistance and Sponsorship Committee, Australia Day (Harden), Sibelco Liaison Committee, Graymont Voluntary Planning Agreement Committee, Hilltops Fruit Fly Initiative, Local Traffic Committee, Access Advisory.

Cr John HortonJohn became a Councillor because he believed with his past corporate working life experiences, he could contribute significantly to our Community. He was elected Councillor of the former Harden Shire Council in 2012 and was elected Mayor in 2014. John takes his responsibilities seriously, is passionate about the Hilltops merger being successful and is contributing to make the Hilltops the standard by which all regional Councils in NSW are measured.He studied wool classing, Accountancy Fundamentals, Mercantile Law and formed the very successful dance band the Niteliters. John has four sons and nine grandchildren, lived in the Canberra area most of his working life and has a successful background in Management, Sales and Marketing. He wants to ensure Hilltops is the best possible home for all residents. For relaxation he meets with family and friends, visits the gym in Harden, plays his piano and piano accordion and enjoys working in the garden. John strongly believes that ‘without change there can be no growth.’




Lachlan Regional Transport, LEP Working Committee, Financial Assistance and Sponsorship Committee, Arts and Cultural Committee (including Family Adventure Playground and Seniors Week, Galong Progress Association, Harden Kite Festival, Jugiong Advancement Group, Regional Tourism Committee.

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Cr Rita O’ConnorRita is positive and solutions focused with an optimistic interest in exploring the opportunities that can be created in our Hilltops Region. Rita has lived in Harden for 35 years, is married to a farmer and has raised five children. Rita was a high school teacher for 32 years in the Hilltops region. Rita is passionate about youth, education, health and empowering women. She believes the city/ country divide can be narrowed by advocating for better services.




Hilltops Environmental Initiative Committee, Aboriginal Advisory Committee, Southwest Regional Waste Management Group, Windfarm Community Consultative Committee (Coppabella), Boorowa Community Garden, Harden Visitor Information Centre Committee, Jugiong Advancement Group, Regional Tourism Committee, Wombat Progress Association, Hilltops Wellbeing Action Group.

Cr Margaret RolesMarg has lived and worked in the Hilltops region all her life. Her family farm is almost equidistant from Young, Boorowa and Harden and in her professional life, as teacher and civil celebrant, she has been fortunate enough to come to know many of the people and places that make up the wider Hilltops Region. Working in a voluntary capacity with Mercy Care and Young Community Hub has also broadened her understanding of the life and needs of others in the area. This region has given Marg a varied and fulfilling life as it is giving her children and their families. Marg understands her role as Councillor is to work in a fair and balanced way for the sustainable economic, social and cultural growth of the Hilltops region by: being open to new ideas and opportunities, listening and responding to those who have entrusted me with leadership and being consultative, reasoned and transparent in decision making.




Floodplain Risk Management Committee, Southern Tablelands Arts Inc, LEP Working Committee, Hilltops Wellbeing Action Group, Financial Assistance & Sponsorship Committee, Hilltops Arts and Cultural Committee.

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Cr Wendy TuckermanWendy believes that the communities of the Hilltops Region have a unique opportunity to work together to enhance our area as a wonderful place to live and work. We also have an opportunity to create an environment of innovation, job creation and to market our region to the world as a must-see destination. The Council plays an integral role to realise that vision and that’s why she wanted to be a Councillor on Hilltops Council. Wendy chose to live and raise her children on a farm just outside of Boorowa 21 years ago and couldn’t think of a better place to live. As a Council Wendy believes we must continue to strive to create an environment of choice and possibilities where businesses thrive and grow, where our younger generation have employment and educational opportunities within the region, and we have the infrastructure to accommodate that growth and opportunity.

• Attended 7 of 7 Ordinary Meetings – eligible to attend with last meeting attended as a Councillor being 24 February 2021

• Attended 0 of 2 Extraordinary Meetings • Attended 4 of 10 Workshops and Briefings


Boorowa Showground User Group, Windfarm Community Consultative Committee (Bango), Financial Assistance & Sponsorship Committee, Community and Education Precinct Steering Committee, Australia Day (Boorowa), Boorowa Community Garden, Boorowa Irish Wool Festival, Boorowa Showground, Regional Tourism Committee.

Upon the second anniversary of Wendy’s election to State Parliament 23 March 2021, as per s275 (5) (b) Local Government Act 1993, Wendy vacated her role as Councillor of Hilltops Council on this date.

Cr Matthew StadtmillerMatt was a Councillor at Harden from 2012 to 2016 before being sacked along with other democratically elected Councillors by Baird’s Government. He is an opponent of forced mergers. Matt dislikes wastage, favouritism, short sighted decisions. He likes democracy, transparency and sensible and fair use of Council resources for each community.




Goldenfields Water County Council, Australia Day (Harden) Committee, Harden Sports Advisory Committee.

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Cr John WalkerBorn and educated in Young, John Walker has worked in mapping and construction professions throughout Australia and abroad in all tiers of government and private enterprise. He believes the Hilltops region to be of significant historical importance and also has a huge potential for development with outstanding human and agricultural resources. John considers his position as a community representative as one of opportunity to encourage fair democratic open and respectful process for the Hilltops region to reach its full potential for the benefit of residents.




Local Traffic Advisory Committee, Windfarm Community Consultative Committee (Rye Park), Asset Management and Steering Committee, Local Traffic Committee, Access Advisory, Young National Cherry Festival, Young Town Band.

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Executive Leadership Team

Left to right: Chief Financial Officer Courtney Taylor, Executive Manager Destination and Customer Sarah Karaitiana, Director Infrastructure Bileen Nel, General Manager Anthony O’Reilly and Director Planning Claire Scott

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Organisational Structure by Service 2020-2021

Chief Financial Officer

Financial Services Governance, Risk and Integrated Planning Reporting Compliance

Director Planning

Bio Security and WeedsEnvironmental Health Land Use Planning Strategic PlanningIntegrated Planning and Reporting StrategyDevelopment and Community EngagementBuilding and ComplianceInformation ManagementRanger and Companion Animals

Director Infrastructure

AssetsCivil Construction and MaintenanceCivil OperationsEngineering Works DeliveryMajor ProjectsParks and GardensRoad Construction and MaintenanceWater and SewerProcurementPlant and Fleet ManagementProperty and FacilitiesWaste Management

General Manager

Executive Manager Destination and

Customer

CommunicationsMarketingTourismEconomic Development Youth ServicesCustomerExperienceLibrary Services

ExecutiveAdministrationHuman Resources

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Staff Training

We value our people and strive toward continuous improvement through training opportunities and personal development.

During 2020/21 the following staff training was undertaken:

TAFE Courses

Numbers Course4 Statement of Attainment in

Non-Friable Asbestos Removal2 Responsible Service of Alcohol (RSA)

Professional Development Training

Numbers Course6 Playground Inspection – Level One

Workplace Development Training

Numbers Course208 Bullying Prevention and Management

Training149 Code of Conduct

ComplianceWHS/Compliance Training

Numbers Course37 Chainsaw – Level 1 - Cross Cutting 12 Chemical Use Refresher6 Dam Safety Management Training 5 Dangerous Goods Driver Training

65 First Aid Training 21 Chemical Usage Certificate16 Chainsaw – Level 2 – Tree Felling4 Working at Heights3 Trailer Lift Training2 Workplace Boom Type Training

63 Traffic Control16 TfNSW Reflect Training 30 WHS for CEO’s, Directors and Senior

Managers

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Work Experience

Hilltops Council participates in work experience programs with local high schools. The Work Experience program is considered highly beneficial to the student and their mentors who enjoy the time spent and teaching experience with these students. Our students gain valuable insight into the workplace, by working in teams to achieve a common goal and working on projects. In addition to the Work Experience Program Council recruit Cadets/Graduates in the areas of Environmental Health, Strategic Planning and Engineering. Apprenticeship and traineeship are also offered in the areas of Mechanic Workshop, Civil Construction, Parks and Gardens, Information Technology, Spatial Services, Tourism.

Workplace Mental Health Initiative

As part of Council’s commitment to mental health and wellbeing, Workplace Wellness Champions provide peer to peer support in the workplace.

As COVID-19 began to become more prominent and influence our lives Human Resources team promoted through Councils weekly staff newsletter a focus on self-care, education around mental health and tips on self-care, which covered staying connected with friends, the importance of sleep, differentiating workspace

and the importance of routine and structure as well as providing links to helpful resources including our Employee Assistance Program provider, Converge International. Converge also ran helpful webinars and education sessions for our employees during this time.

Council also implemented a Fitness Passport initiative for staff.

Work Health and Safety

Council has an obligation under legislation to minimise risk to its employees as well as a moral duty to provide a safe and healthy workplace. Health programs include provision of flu shots for employees. Council also provides the required vaccinations and health checks for at risk workers. Thorough safety inductions are conducted with all new employees.

Whilst these initiatives are in place to assist our employees, we do experience work related injuries. Over the past year there were a total of 146 reported accidents, incidents and/or near misses. Of the reported accidents, 23 required medical attention or resulted in lost work time due to injury.

Council navigated the COVID-19 pandemic with a focus on the safety of our staff and the community.

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Council actively encourages open government and welcomes constructive contributions in the running of Council. Input can be made through a range of opportunities including Council meetings and topical community forums. The corporate website hilltops.nsw.gov.au provides detailed information on the operations of Council, meeting agendas and a range of strategic plans, documents and guidelines.

Meetings of Council were held in the Council Chambers on a rotational basis in Harden,

Boorowa and Young on the 4th Wednesday of each month, commencing at 4.30pm. All members of the public are invited to attend these meetings (other than Confidential Sessions).

Due to COVID-19, Ordinary Council meetings were held via Zoom at the Young Chambers. A public access session is held at the beginning of each meeting where any member of the public can address Council on Agenda items, currently via Zoom.

Participating at Hilltops Council

Connecting with Our Community

Community Visitation Figures for 2020/21

Council Service Area 2020/2021 2019/20

Development Applications approved 295 247

Visitor Centre visits - Boorowa 1,827 5,417

Visitor Centre visits - Young 11,358 7,546

Visitor Centre visits - Harden 3,255 2,214

Library visits - Harden 9,159 6,724

Library visits - Boorowa 3,599 2,597

Library visits - Young 20,713 25,775

Council meeting Live View 1,190 2,516

Council meeting archive views 812 1,452

1 These figures are down from previous years due to the Boorowa Visitor Centre only being opened for 3 months of the reporting period due to COVID-19.

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Councils 2020/21 Financial Report

A copy of Councils 2020/21 audited financial report is available as a separate attachment to this Annual Report in accordance with the Local Government Code of Accounting Practice and Financial Reporting.

Special Rate Variation

Report on activities funded via a special rate variation of general income including:

• reporting requirements set out in the Instrument of Approval

• projects or activities funded from the variation

• outcomes achieved as a result of the project or activities

There was no special rate variation for 2020/21.

Rates and Charges Written Off

Amount of rates and charges written off during 2020/21 was $1,529.45.

Councillors Professional Development

Per clause 186 Local Government (General) Regulation 2005, Council provides the following report on the professional development of the Mayor and/or Councillors.

Attendee Course

Mayor Brian Ingram Code of Conduct

Cr Gregory Armstrong Code of Conduct

Cr John Horton Code of Conduct

Cr Rita O’Connor Code of Conduct

Cr Christopher Manchester Code of Conduct

Cr Antony Wallace Code of Conduct

Overseas Visits

Due to COVID-19 restrictions there have been no overseas visits by councillor, council staff or any other persons representing council during 2020/21.

Councillor Expenses

Total cost during 2020/21 of the payment of expenses of, and the provision of facilities to, councillors in relation to their civic functions. Identify separate details on the total cost of:

• Councillors telephone calls and internet use: $5,348.00

• Attendance of Councillors at conferences and seminars: $120.00

• Training of Councillors and provision of skill development: $3,090.91

• Interstate visits by Councillors, including transport, accommodation and other out-of-pocket travelling expenses: $8,088.10

• Overseas visits by Councillors, including transport, accommodation and other out-of-pocket travelling expenses: Nil

• Expenses of any spouse, partner or other person who accompanied a Councillor in the performance of his or her civic functions, being expenses payable in accordance with the Guidelines for the payment of expenses and the provision of facilities for Mayors and Councillors: Nil

• Expenses involved in the provision of care for a child of, or an immediate family member of, a Councillor: Nil

Councils payments to Mayor and Councillors comply with the provisions of Section 252 of the Local Government Act 1993 and provide for the payment of expenses incurred or to be incurred by and the provision of facilities to the Mayor and Councillors in relation to discharging the functions of civic office.

Statutory Reporting

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Contracts Awarded (greater than $150k)

Contracts awarded for amounts greater than $150,000 (other than employee contracts) include:

Name of Contractor Nature of Goods or Services Supplied Total Amount Payable (excl GST)

Moduplay Detailed Design and Construction of the Tresillian Park Inclusive Playground

$501,600

Trustee for the Coulter Family Trust t/a MA Steel

Boorowa Showground Horse Arena Extension $208,393

Trustee for the Coulter Family Trust t/a MA Steel

Construction of Maimuru RFS Station $248,700

Delaney Civil Pty Construction of Four (4) Concrete Reinforced Bridges

$7,389,819

Utilstra Pty Ltd Water Main Upgrade for Milvale Road $319,869

Delaney Civil Pty Bundarbo Bridge Replacement $5,056,767

Total Drain Cleaning Services Pty Ltd

Provision of Culvert Cleaning Services $328,405

Legal Proceeding Expenses

Summary of the amounts incurred by the council in relation to legal proceedings including:

• Amounts incurred by council in relation to proceedings taken by or against council (including out of court settlements)

• Summary of the state of the progress of each legal proceeding and (if finalised) the result Legal proceedings incurred these costs for council.

Status Amount Pending $0

Complete $331,852

Total $331,852

Land and Environment Court

• One court action in proceeding• Three cases won by Council• One out of court settlement

Private Works Resolution

Local Government Act 1993 -Section 67 (3) and Local Government (General) Regulation 2005 – Section 217 (1) (a4).

Council undertook private works in 2020-2021 to the value of $317,787.20

All work was carried out based on 100% full cost recovery in accordance with the schedule of Fees and Charges. No subsidies were provided.

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Financial Assistance

The Hilltops Sponsorship and Financial Assistance Committee recommended the following projects be funded from Councils 2020-2021 programs. An amount of $100,000 was allocated through Council programs to the funding recipients, which included a donation of $200 made to all schools in the Hilltops LGA for their end of year presentation. An amount of $26,000 from these allocated funds was also assigned to support the Boorowa Touch Football and Netball Carnival.

Program Applicant Allocation

Financial Assistance Wombat Equestrian Group $1,000

Financial Assistance Young & District Family History Group $388

Financial Assistance Koorawatha Progress Association $1,000

Financial Assistance Lambing Flat Branch of Fellowship of Australian Writers $600

Financial Assistance Hilltops Choir Inc $1,000

Financial Assistance Harden Horse Trials $5,000

Financial Assistance Harden and District Junior Cricket Club $5,000

Financial Assistance Riding for the Disabled N.S.W Young Centre $2,500

Financial Assistance Hilltops Arts Incorporated $1,000

Financial Assistance Wombat Progress Association $3,699

Small Scale Infrastructure Harden Murrumburrah Historical Society $5,000

Small Scale Infrastructure Murringo Community Association $227

Small Scale Infrastructure Bribbaree Stockman’s Challenge/Man of the Land $5,000

Small Scale Infrastructure McLean Oval Project Committee $5,000

Small Scale Infrastructure Young Society of Artists Inc $1,000

Small Scale Infrastructure Harden Kite Festival Committee $1,000

Sponsorship Young Local AECG $2,500

Sponsorship Maimuru Public School P&C $2,500

Sponsorship Boorowa Business Chamber $5,000

Sponsorship YCAC Crisis Accommodation Centre $2,500

Sponsorship Young Society of Artists $1,400

Sponsorship Boorowa Business Chamber $5,000

Sponsorship Boorowa Ex-Services & Citizens Club Ltd $1,000

Sponsorship Harden Kite Festival Committee $5,000

Sponsorship Harden Murrumburrah Rugby League Football Club $500

Sponsorship Young and District Multicultural Association Inc (YADMA) $682

Sponsorship Young Darts Association $1,200

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Heritage Grants

The 2020/21 Local Heritage Fund allocated $36,000 to the following local heritage projects:

Property Request

Bendick Murrell Memorial Hall $1,500

Bribbaree Presbyterian Manse $800

The Calabash Homestead $800

Currawong Homestead $1,000

Erinvale Cottage $1,000

Grants Store $900

Hancocks Store $1,200

Koorawatha Regional Rooms $3,000

Lower Coolegong Shearing Shed $2,000

Old Plough Inn $1,000

Old School House $2,000

Orizaba Homestead $1,000

Pise Cottage $800

Pise Victorian Cottage $600

St Clement’s Retreat $4,000

St Marys Catholic Church $1,400

St Mary’s Convent, Murrumburrah

$1,000

St Paul’s Anglican Church, Murrumburrah

$4,000

St Pauls Rectory (former) $1,000

Uniting Church & Hall $1,000

Victorian Cottage $4,000

Weirview Vet Surgery $2,000

Section 355 Committees

Under Section 355 of the Local Government Act 1993, Hilltops Council may delegate some of its functions to a committee of Council. Council uses this delegation and appoints community people to manage its facilities or functions through a committee of management. Management committees provide an opportunity for local communities to develop ownership of facilities and services and play an active role in the provision of them.

Progress Associations

Progress Associations are individual community/village based organisations that manage assets and/or undertake a range of functions on behalf of Council.

As well as formal section 355 committees, there are also other forms of village committees in existence that operate completely independently of Council with some villages having more than one community based organisation in place for various reasons.

These separate entities take the form of Incorporated Associations, trusts (such as crown trusts) and unincorporated associations (i.e. groups of community members working together without any formal/legal governance arrangements in place).

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Other Committees

Hilltops Council has also established or is a member of various committees that provide advice and recommendations to Council on a range of matters.

Representation on the various committees may include community members, industry delegates, State representatives and/or Councillors and are normally called for and appointed for the term of a Council although this is not always the case.

These committees can be internal or external committees that have been created to help Council in making informed decisions on a range of matters or in some instances they are external committees where Council plays an advisory role for other entities.

The role of an Advisory Committee is to serve as an independent and objective party to help Council fulfil its responsibilities in relation to corporate governance, management of its financial affairs, compliance with laws and regulations, ethical behaviour and risk management.

Corporations, Partnerships, Trusts, Joint Ventures, Syndicates

Controlling InterestCouncil did not hold controlling interest in any company during the 2020/21 reporting period.

Council ParticipationCouncil is a member of the Canberra Region Joint Organisation (CRJO). The CRJO was formed as part of the changes to the Local Government Act 1993 and provides a regional voice for Council. The CRJO has been the leader in undertaking strategic planning for the region and holds a monthly meeting of which the Mayor and General Manager are Council’s representatives.

The CRJO has working parties in the areas of asset management, governance, land use planning, tourism, wellbeing and economic development.

Hilltops staff participate in these working parties which provide useful linkages to other Canberra Region Councils as well as enabling staff to participate in how regional priorities will be shaped.

Council has maintained an associate membership of the Central West Region of Councils (CENTROC). CENTROC has provided benefits for Council including procurement initiatives, advocacy especially with the Olympic Highway, joint tendering and service panels and staff training initiatives, as well as regional planning collaboration and benefits.

Council is a member of Southern Tablelands Arts. (STARTS). STARTS is a regional arts development organisation which is funded through a partnership between the CRJO councils together with the State Government.

Professional MembershipsIn addition, our staff are members of various professional organisations, including the Planning Institute of Australia and the Parks and Leisure Association.

Equal Employment Opportunity (EEO) Management Plan

Equal Employment Opportunity (EEO) is a set of principles which Council is required to follow to ensure that all employees and potential employees are treated fairly in all aspects of their employment. This includes appointment to positions, benefits, training opportunities and/or career development opportunity within the organisation, ensuring people will be equally considered, based on their relevant skills and qualifications. All staff are obliged to follow non-discriminatory practices in the workplace, and Council, as the responsible employer, is legally accountable for discrimination in employment matters. This policy is consistent with existing policies and aims to strike a balance between work performance and good conduct, privacy and the rights of individual employees.

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Senior Staff Remuneration

Per clause 217(1b) and (1c) Local Government (General) Regulation 2005, Council provides the following report on the number of senior staff employed by the Council and the Total Remuneration Package in respect of their employment.

General ManagerA statement of the total remuneration comprised in the remuneration package of the general manager during 2020/21:

• The total value of the salary component of the package = $221,138.58

• The total amount of any bonus payments, performance payments or other payments made to the general manager that do not form part of the salary component of the general manager = $0

• The total amount payable by the council by way of the employer’s contribution or salary sacrifice to any superannuation scheme to which the general manager may be a contributor = $25,000.00

• The total value of any non-cash benefits for which the general manager may elect under the package = $20,006.02

• The total amount payable by the council by way of fringe benefits tax for any such non-cash benefits = $23,855.40

Senior StaffA statement of the total remuneration comprised in the remuneration packages of all senior staff members (other than the general manager) employed during 2020/21, expressed as the total remuneration of all the senior staff members concerned (not of the individual senior staff members)

• The total of the values of the salary components of their packages = $733,708.32

• The total amount of any bonus payments, performance payments or other payments made to them that do not form part of the salary components of their packages = $0

• The total amount payable by the council by way of the employer’s contribution or salary sacrifice to any superannuation scheme to which any of them may be a contributor = $89,908.68

• The total value of any non-cash benefits for which any of them may elect under the package = $38,283.00

• The total amount payable by the council by way of fringe benefits tax for any such non-cash benefits = $48,100.00

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Stormwater Management

Stormwater charges during 2020/21 applied to all properties, with the following exemptions as specified under the Local Government Act:

• Crown land

• Council owned land

• Land held under lease for private purposes granted under the Housing Act 2001 or the Aboriginal Housing Act 1998

• Vacant land

• Rural residential land or rural business land, not located in a village, town or city

• Land belonging to a charity or public benevolent institution.

Residential Standard StormwaterA charge of $25 was applied to all residential properties (including rural residential lands) that are not exempt from the charge. The Developer Contributions are determined through the development of the Section 94 Contributions Plan and Section 94A Contributions Plan, and Sewerage and Stormwater Development Servicing Plans.

Coastal Protection Services

Council has no levies on annual charges for coastal protection services.



Companion Animals Act 1988

Detailed statement, prepared in accordance with such guidelines as may be issued by the Director-General from time to time, of the council’s activities during the year in relation to enforcing, and ensuring compliance with, the provisions of the Companion Animals Act 1988 (CA Act) and the Companion Animal Regulation 2018.

Lodgement of pound data collection returns with OLG (survey of council seizures of cats and dogs)

Council Seizure Activity Cat Dog

Seized 0 215

Returned to owner prior to impounding due to micro chipping

0 58

Transferred to - Council's Facility from Seizure Activities

0 157

Animals In and Arriving at Council’s Facility

Cat Dog

Abandoned or Stray 161 0

Surrendered 8 41

Animals transferred from seizure activities

0 157

Animals Leaving Council's Facility

Cat Dog

Released to owner post impounding

6 115

Sold 29 14

Released to Organisations for Rehoming

89 59

Died at Council facility (other than euthanised)

8 0

Euthanised 37 10

Lodgement of data about dog attacks with OLGCouncil employs two Regulatory Enforcement Officers who administer the various statutory responsibilities of Council, including the Companion Animals Act 1998. There were 25 infringement notices issued during the reporting period. There were 28 dog attacks reported within the Hilltops area in 2020/21.

Amount of funding spent on companion animal management and activitiesPound expenses, excluding enforcement officer’s salary:

Young Pound $13,918

Harden Pound $100

Boorowa Pound $537

Total $14,556

Community Education Programs Educational programs, pertinent to the Companion Animals Act 1998 are made available to the public via Hilltops Council website, Hilltops Facebook page and the Hilltops Pound Facebook page.

Strategies to seek alternatives to euthanasia for unclaimed animalsCouncil is assisted by different organisations to rehome companion animals.

Off leash areas provided in the Hilltops areaAn off leash dog exercise area is located at the Young Showground and has been widely utilised by members of the community. The Jack Howard Park on Whiteman Avenue Young continues to be an off-leash area. Harden accessible off leash areas are outside the town 60km road speed signs and the Racecourse. In Boorowa an off-leash area is located along the Cowra Road on the North side of the Boorowa River.

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Capital Works Projects

Report on certain proposed capital works projects where a capital expenditure review has been submitted.

Boorowa Skate Park Complete

Boorowa Showground Horse Arena stage 2

Underway

Chinese Tribute Gardens upgrade works

Underway

Reseals rural local roads Complete

Resealing works urban streets Complete

State Highways Heavy patching works and reseals

Ongoing

Cowra Rd and Old Monteagle Rd Approximately 660m of water-main replacement

Underway

Regional Roads heavy patching and sealing works

Complete

Disability Inclusion Action Plan

In June 2017 Hilltops Council adopted the Disability Inclusion Action Plan. The policy will be reviewed within 12 months of an election, and thereafter at four yearly intervals at least, to ensure it meets all statutory requirements and the needs of Council.

• Access: We support fair access to the resources, services, and opportunities essential to meet their basic needs and to improve their quality of life.

• Equity: We are committed to overcoming unfairness caused by unequal access to economic resources and power. We will support fair allocation of resources and entitlements without discrimination.

• Rights: We believe in equal rights of all members of our community. Council applies these principles in its decision-making and considers each of the four elements when considering projects and services. The social justice principles have been applied across the eight stages of disability inclusion action planning.

• Participation: We provide opportunities for people to genuinely participate in discussions about decisions affecting their lives.

Capital Works Construction Summary 2020/21 Highlights

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Environmental Planning Assessment Act 1979

Planning AgreementsCouncil publicly exhibited the Rye Park community enhancement fund Voluntary Planning Agreement, as a result of the SSDA modification approved by DPIE.

Council consulted with Graymont in relation to a modified Voluntary Planning Agreement, as per the conditions of their Development Application. Ongoing negotiations are occurring on the rate that applies to the increased haulage.

Council publicly exhibited the draft Coppabella Wind Farm Community Enhancement Planning Agreement.

Council continued to deliver community projects funded from planning agreements, including road upgrades, Limestone Park Stage 1 and community facility upgrades.

Swimming Pool Inspections

Council has developed and maintained a Hilltops Swimming Pool Register. The register has been utilised to undertake 25 inspections of swimming pools within the Hilltops Local Government Area and has been utilised for the 2020-2021 swimming pool inspection program.

Number of certificates issued of compliance under s22D of the Swimming Pool Act 1992

24

Number of certificates issued of non-compliance under cl 21 of the Swimming Pools Regulation 2008.

1

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During the reporting period, we reviewed and identified the types of access applications received during the 12 months to identify which applications could be included in Council’s Disclosure Log and make available to other interested parties and/or proactively release on Council’s website. Other than access requests relating to individual’s personal information or private matters, the majority of requests received by Council were to view development application files.

Number of Access Applications Received Clause 8 (b) of the Government Information (Public Access) Regulation 2018 during the 2020/21 financial year, Hilltops Council received 24 formal GIPA access applications from members of the public. This was a decrease of 16 requests from the 2019/2020 financial year. Nineteen applications were granted in full, one application Council did not hold the records requested. Council dealt with 24 applications within the statutory timeframe. Council is not required to report on informal applications.

Clause 8 (c) the total number of access applications received by the agency during the reporting year that the agency refused, either wholly or partly, because the application was for the disclosure of information referred to in Schedule 1 to the Act (Information for which there is conclusive presumption of overriding public interest against disclosure) during the reporting period, Council refused 5 applications.

Obligations Under the Government Information (Public Access) Act 2009

Responding to requests made under the Government Information (Public Access) Act 2009 (GIPA Act), is an essential component of transparent and accountable governance. Under the GIPA Act, we encourage the proactive public release of government information where possible. The public have an enforceable right to access government information by way of open access information, informal requests, and formal access applications. Access to information is only restricted when there is an overriding public interest consideration against disclosure, as clearly defined within the GIPA Act. Council must decide valid formal access applications made under GIPA Act within the decision period of 20 working days from receipt, except where an extension of time is provided by the GIPA Act.

Review of Proactive Release Program Section 7 (3) of the Government Information Public Access Act 2009 (GIPA), agencies must review their programs for the release of government information to identify the kinds of information that can be made publicly available. This review must be undertaken at least once every 12 months.

Council’s program for the proactive release of information involves constant review of frequently requested information to determine whether it would be in the public interest to make the information publicly available on Council’s website or via any other means.

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Acce

ss G

rant

ed

in F

ull

Acce

ss G

rant

ed

in P

art

Acce

ss R

efus

ed

in F

ull

Info

rmat

ion

not

Hel

d

Info

rmat

ion

Al

read

y Av

aila

ble

Refu

se to

Dea

l with

Ap

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n

Refu

se to

Con

firm

/D

eny

Whe

ther

in

form

atio

n is

hel

d

Appl

icat

ion

With

draw

n

Media 0 0 0 0 0 0 0 0

Members of Parliament 0 0 0 0 0 0 0 0

Private sector business 0 0 0 0 0 0 0 0

Not for profit organisation or community groups

1 0 0 0 0 0 0 0

Members of the public (by legal representative)

8 0 0 0 0 0 0 1

Members of the public (other)

16 0 5 0 0 0 0 0

Personal information applications

0 0 0 0 0 0 0 0

Access applications (other than personal information applications)

24 0 0 0 0 0 0 0

Access applications that are partly Personal information applications and partly other

0 0 0 0 0 0 0 0

2 More than one decision can be made in respect of a particular access application. If so, a recording must be made in relation to each such decision. This also applies to Table B.3 A personal information application is an access application for personal information (as defined in clause 4 of Schedule 4 to the Act) about the applicant (the applicant being an individual).

Number of Applications by Type of Applicant and Outcome2

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Conclusive Presumption of Overriding Public Interest Against Disclosure: Matters Listed in Schedule 1 of Act

Number of times consideration

used*

Overriding secrecy laws 0

Cabinet information 0

Executive Council information

0

Contempt 0

Legal professional privilege 0

Excluded information 0

Documents affecting law enforcement and public safety

0

Transport safety 0

Adoption 0

Care and protection of children

0

Ministerial code of conduct 0

Aboriginal and environmental heritage

0

Invalid Applications

Reasons for invalidity No of Applications

Application does not comply with formal requirements (section 41 of the Act)

0

Application is for excluded information of the agency (section 43 of the Act)

0

Application contravenes restraint order (section 110 of the Act)

0

Total number of invalid applications received

0

Invalid applications that subsequently became valid applications

0

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Timeliness

Number of applications

Decided within the statutory timeframe (20 days plus any extensions)

22

Decided after 35 days (by agreement with applicant)

2

Not decided within time (deemed refusal)

0

Total 24

Other Public Interest Considerations Against Disclosure: Matters Listed in Table to Section 14 of Act

Number of times consideration

used

Responsible and effective Government

0

Law enforcement and security

0

Individual rights, judicial processes and natural justice

0

Business interests of agen-cies and other persons

0

Environment, culture, economy and general matters

1

Secrecy provisions 0

Exempt documents under interstate Freedom of Information legislation

0

Transport safety 0

Adoption 0

Care and protection of children

0

Ministerial code of conduct 0

Aboriginal and environmental heritage

0

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Number of Applications Reviewed Under Part 5 of the Act (by Type of Review and Outcome)

Decision varied

Decision upheld

Total

Internal review 0 0 0

Review by Information Commissioner4* 1 1 2

Internal review following recommendation under section 93 of Act

0 0 0

Review by NCAT 0 0 0

Total 1 1 2

Applications for Review Under Part 5 of the ACT (by Type of Applicant)

Number of applications for

review

Applications by access applicants

2

Applications by persons to whom information the subject of access applica-tion relates (see section 54 of the Act)

0

Total 2

Applications Transferred to Other Agencies

Number of applications transferred

Agency-Initiated Transfers 0

Applicant-Initiated Transfers

0

4 The Information Commissioner does not have the authority to vary decisions but can make recommendations to the original decision-maker. The data in this case indicates that a recommendation to vary or uphold the original decision has been made by the Information Commissioner.

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Public Interest Disclosures

Responding to requests made under the Government Information (Public Access) Act 2009 (GIPA Act), is an essential component of transparent and accountable governance. Under the GIPA Act, we encourage the proactive public release of government information where possible. The public have an enforceable right to access government information by way of open access information, informal requests, and formal access applications. Access to information is only restricted when there is an overriding public interest consideration against disclosure, as clearly defined within the GIPA Act. Council must decide valid formal access applications made under GIPA Act within the decision period of 20 working days from receipt, except where an extension of time is provided by the GIPA Act.

Council is committed to the objectives of the Public Interest Disclosure Act 1994 and encourages the disclosure of any instances of corrupt conduct, maladministration, serious and substantial waste and government information contravention.

Community Strategic Plan Achievements

Section 428 (2) of the Local Government Act 1993 Council must report in the year in which an ordinary election of councillors is to be held on Council’s achievements in implementing the Community Strategic Plan over the previous four years.

As a Council we have collaborated closely with our key stakeholders, the state and federal government, business and industry, our neighbouring Councils and most importantly our residents. By working together we can continue to overcome the significant challenges we face, including most recently the COVID-19 global pandemic.

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Reading the Report

This report details our progress against the actions set out in the 2018/19 - 2020/21 Delivery Program. This section is divided into the key themes listed below which are identified in our Community Strategic Plan:

Delivery Program Progress






Our overall progress for 2020/21 is outlined below. This section of the report provides key highlights, challenges and future plans divided into the above key themes.



The Hilltops Council Library branches provide a range of resources, services and programs for residents and visitors to our region.

Visits to the libraries this year numbered 33,471 patrons. Centrelink access is available at the Harden branch and a Service NSW kiosk, also located within for the convenience of residents, enhances services with assistance offered by the southern branch staff. Public access to the Internet totalled 3,222 hours and WiFi was recorded as 714 hours.

At 30 June 2021 the physical collection of 32,589 items consists of books, magazines, DVDs, CDs, Talking Books, Language Kits and Technology aids. 5,395 members borrowed 34,924 items from this collection during the year. In addition, 1,498 magazines, 3,930 books and 5,066 audiobooks were downloaded from the shared e-collection, which consists of 3,446 issues, 8,259 and 5,412 titles available respectively. Requested resources,

including new items, and exchanges were undertaken on a regular basis to update and revitalise branch stock. The Library collection includes multiple sets of titles which are frequently replenished for the use of several regional book clubs. Items were delivered to residents in nursing homes and villages and branch staff made visits to new mothers and babies’ groups, daycare centres, pre-schools and primary schools encouraging membership, use of resources and services and participation in library programs.

Unfortunately, due to COVID-19 restrictions remaining in place, it was not possible to resume the same activities that were hosted by libraries prior to March 2020.

Storytimes were held in Young in Anderson Park, weather permitting, and resumed in branch libraries with limited capacity. Children’s activities were scheduled during school holidays with reduced participants. These are key activities in the literacy and social development of our younger residents, and holiday activities planned for school students to encourage participation and familiarity with the resources and services available were greatly affected by necessary regulations.

COMMUNITY – Loving where we live

Hilltops Council Library 2020/21



Youth Week and Seniors Week merged with tech savvy seniors’ classes tutored by local youth from the Hilltops Youth Action Group. Both learners and teachers found this a great experience and agreed this program should be implemented again in the future. Sessions guided by professionals on topics including Health, Estate Planning and Your Finance and the Law were informative for audiences during Law Week and Library and Information Week.

Two “Take 5 on Fridays” concerts were held in April and May at Young branch with smaller audiences enjoying the local artists’ performances. Author events were well-received at all branches, when Ms Julie Ankers visited to discuss her newest book, and held workshops for interested participants.

A special film event was organised by the Young branch and screened at Southern Cross Cinema. Movie-goers and art lovers were entertained with a film produced on the life of Frank Looby.

Other popular branch activities were drawing, painting, pottery, writing and reading, colouring, crochet, embroidery and knitting. Numbers were down for these sessions, which usually attract participants to weekly or monthly programs, both as a creative opportunity and friendly social gatherings.

Following an unusual post COVID-19 year, which affected operations, visitation and program planning, Library Staff continue to encourage community engagement to establish partnerships, to host programs, classes and presentations, and welcome all enquiries from members and residents.

Julie O’Connor Performance Hilltops Library

Library after school board games

69


Events Overview

The COVID-19 situation resulted in the re-evaluation of events in NSW and across Australia and the cancellation of most as they were unable to comply with Public Health Orders.

It is acknowledged that Hilltops major events provide significant benefit to the community and the local economy. With events unable to be held in their usual formats, the aim has been on refocusing marketing activities on the promotion of the region to increase visitation via COVID-19 safe activities resulting in stimulation of the local economy e.g. virtual Summer Market campaign.

Consultation with the community on ideas for Hilltops promotion through COVID-19 safe activities, via relevant Section 355 committees and the business community, took place and were ongoing to provide the best possible

promotion of the Hilltops during the period of lockdown. Council’s Tourism and Events team met with Section 355 event committees and contacted local businesses, accommodation providers, vendors, entertainers, and individual community groups to seek feedback and ideas to support promotion.

After extensive consultation with the wider community, The National Cherry Festival, Boorowa Irish Woolfest and Harden Kite Festival Section 355 committees cancelled all these activities for 2020.

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Harden Kite Festival October 2020

Under COVID-19 restrictions and the continued uncertainty regarding Public Health Orders and Stay at Home restrictions, the Harden Kite Festival Section 355 committee cancelled the event for 2020.

Event statistics from the last Harden Kite Festival held in 2019 show that over 60% of visitors were from outside of the Hilltops Local Government Area.

Woolfest Sunday 4 October 2020

Due to COVID -19 restrictions the event was cancelled until Sunday 3 October 2021.


National Cherry Festival 4-6 December 2020

In 2019, the National Cherry Festival attracted an estimated 11,680 people to the event according to research company Market Info. The research identified the parade and the live entertainment as the activities that people most wanted to see (81% and 67% respectively). These activities are not able to be delivered in COVID safe way under current COVID restriction.

In 2019 just under 30% of visitors were from Young and a further 12% from areas within a close radius of Young. Visitors from Sydney, Canberra and other areas of NSW that are currently in lockdown accounted for 45% of attendees (ACT 18.7%, Sydney 14.6%).

Due to COVID – 19 restrictions the event in 2020 in its original format was cancelled and replaced with a range of virtual events and heavy promotion of the Cherry season across the Hilltops.

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Long Lazy Lunch September 2020

Under COVID-19 restrictions, it was not possible to deliver the Long Lazy Lunch in September 2020. The COVID-19 restrictions around food and drink service and consumption made the event almost impossible to manage. In addition, in the event of a wet weather contingency needing to be enacted, the event would not be able to proceed as there was not a suitable alternate venue at the location large enough to cater for the expected number of attendees.

An alternative marketing plan was developed to encourage people to “Picnic in the blossoms”. “Picnic in the blossoms” was driven by a digital marketing campaign to encourage people to pack their own picnic or pre order a picnic hamper from participating local cafes and head to one of the participating orchards to enjoy the blossoms.

This will now be a feature of future blossom time promotions. Several local orchards provide tours and other activities for guests.

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A ‘Street Party’ event was held in April 2021 which was funded by the ‘The Festival of Place – Summer Fund Program’. This program is a NSW Government supported initiative to help council run small to medium activations that encourage people to return to public spaces, and boost foot traffic to help revitalise local economies.

The development of an updated Hilltops Region Visitor Guide began in 2021, for release in summer 2022.

In May 2021, the Hilltops Region village of Jugiong was named a finalist in the NSW Top Tourism Town Awards 2021, increasing exposure for the increasingly popular destination. This exposure was increased with a visit from well-known actor Matt Damon.

The Weekend Sunrise team from Channel 7 paid a visit to the Young Railway Station in May 2021 which is very valuable in highlighting the Hilltops Region to a national television audience.

Alternative marketing and promotional opportunities

In the lead up to the proposed event dates, several marketing and PR campaigns were undertaken by the Hilltops Tourism and Events team. There is a strong focus on self-drive itineraries that include the entire Hilltops Region. The drive itineraries are designed to encourage people to explore the region and will highlight and promote COVID safe practices.

It is worth noting that the Hilltops Region experienced strong visitation during the period from September to December 2020. While the major events did not run in their usual formats, accommodation providers, tourism operators and the business community reported a busy period. Subject to lock down restrictions, we anticipate a similar result this year and need to maintain profile with marketing and PR activity.

The September and October focus will be on spring blossoms including Picnic in the Blossoms and Canola Trails. November and December will focus on the Cherry Season with pick your own cherries, cherry sales and the promotion of cherry products.

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Australia Day 2021

Australia Day celebrations were held across the Hilltops region with something for everyone to enjoy. The Hilltops region marked Australia Day 2021 on January 26 with celebrations in four regional centres.

The towns of Boorowa, Harden, Young, and Wombat village held events. These events were held in line with current COVID restrictions limiting the size of outdoor gatherings in NSW, Hilltops implemented crowd caps and venue changes for Australia Day 2021.

BoorowaThe Boorowa Australia Day Official Ceremony was held at the Boorowa Ex-Services Club.

Lions/Apex Club Citizen of the Year went to Garrett Robinson, Rotary Young Achiever of the Year awarded to Byron Campbell and the Community Awards went to Gary Harton, Maureen Beere, Robyn Shean, Stephen Meere, Sharee Darmody and Peter Sykes.

The Len & Joan Oxley Memorial Award went to Peg Merriman, Senior Sportsperson of the Year to Angus Burns, Junior Sportsperson of the Year Jacob Piper and the Junior Sportsperson of the Year (12 years and under) was awarded to Kristen Piper.

The Sporting Team of the Year was awarded to Boorowa Goldies Rugby Union Team and Club Person of the Year went to Bill Luxford.

HardenCitizen of the Year went to Ros Bickford, Junior Citizen of the Year awarded to Harry Cleverdon, Special Community Award to Vicki Lovell and Sue Chesworth and the Towncare Award to Helen Moffitt, Chris Harland and Trish Nadyez. The Ambassador for Harden was Mr Graham Ross VMM.

YoungIn 2021, the Young Australia Day celebrations took place in the Young Town Hall. A Citizenship Ceremony took place with thirteen members of the Hilltops community becoming Australia citizens at the ceremony, followed by the Australia Day awards.

Citizen of the year awarded to Eris Gleeson, joint winners of Young’s Junior Citizen of the Year went to Harry Cleverdon and Justin Garlick with Business of the Year awarded to Ballinaclash Fruit and Wine. The Ambassador was Mr Geoff Lawson OAM.

WombatErica Pye received Wombat’s Citizen of the Year award, Bethany Loco was named Sportsperson of the Year and Wombat Public School P &C received the Environmental Achievement Award. The Wombat Australia Day Celebrations include the ever-popular Tractor Pull and activities in the Wagenbah Oval. The Ambassador for Wombat was Mr Graham Ross VMM.

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Lambing Flat Chinese Festival 2021

The 2021 Lambing Flat Chinese Festival was scheduled to take place in March 2021. Unfortunately, this event could not proceed due to COVID-19.

Youth Week 2021

Youth week 2021 had a theme of ‘Together more than ever’. Hilltops Council secured a grant for the events that took place. Hilltops Council together with the Hilltops Youth Action Group and other stakeholders held the MADD Youth Show (Music, Art, Dance and Drama) the event showcased local talent on the stage at the Weir in Young, an Art Gallery in the Marie McCormick Centre as well as youth markets in the cul-de-sac on Main St.

During Youth week we also held Game Time which was a sporting type event which involved a giant game of dodgeball, rock climbing and an NRL workshop.

HYAG felt that the theme worked well as it bought youth from all over Hilltops together for a week of fun activities.

The 2021 Seniors Festival

Hilltops residents took the opportunity to visit libraries during Seniors Week for technology classes, a health discussion, author presentation and lifestyle workshop organised at each branch.

Instruction for the tech classes was provided by members of the Hilltops Youth Action Group, whereby individual queries could be resolved and tuition on library and personal devices demonstrated. The Health sessions included topics pertinent to the mature demographic and author Julie Ankers’ presentation and workshop were also inclusive of our older residents. Approximately 125 people enjoyed the seniors celebrations at the library branches.



Hilltops Action Youth Group

In 2020 Hilltops Council formed the Hilltops Youth Action Group (HYAG), Hilltops Council aimed to build a team of diverse, motivated youth of all ages, abilities, genders and backgrounds. The Hilltops Youth Action Group has inspired young people to contribute to the community. Members meet with the Youth Engagement and Inclusion Officer monthly to discuss any issues arising with youth, as well as discuss what events/ workshops they would like for youth in Hilltops, the programs have been funded by NSW Governments ‘Youth Opportunities’.

The members actively participate in the organisation of event, promotion of events and volunteer their time to successfully run the events. The project plan predicted the reach of 2,000 youth in 12 months and to run 12 events in 12 months. HYAG were involved in the organisation of 14 events over 6 months with a reach of over 2,700 youth. These ranged from movie nights, workshops, sports and feel-good programs. All programs were inclusive and designed by youth for youth.

76

Wellbeing Pillar: Community – Loving Where We Live


OUTCOME:

We are a network of inclusive and diverse communities’ who treasure our country lifestyle, have strong connections and

cultural history which enriches our quality of life.

Key Objectives:

1.1 A safe and healthy Community.

1.2 Vibrant and connected towns and villages that have a strong sense of belonging.

1.3 Value our historical significance and cultural traditions.

1.4 Embracing our relaxed country lifestyle.

1.5 Nurture and provide opportunities for our youth.

DELIVERY PROGRAM ACTIVITY(3 years)

OPERATIONAL PLAN KEY ACTIONS

(1 year)

STATUS: % COMPLETE

TO JUNE 2020

BRIEF COMMENT ON PROGRESS TO JUNE 2020

OBJECTIVE 1. 1 A safe and healthy community

STRATEGY 1.1.1 Support networks, programs and facilities that promote health and wellbeing, and encourage healthy lifestyles

1.1.1.1 Deliver legislated health protection and regulatory programs

1.1.1.1.1 Undertake the food inspection program

100% A total of 91 food shops and mobile vans were inspected.

1.1.1.1.2 Provide companion animal management services

100% Rangers provided daily and after hours animal management services to the community of Hilltops. Complaint response time: within 1 week of receiving complaint.

1.1.1.1.3 Commence the review of and development of the Companion Animal Management Plan

100% Stage 1 - review and research: completed. Stage 2 - document planning and preparation: In progress

77




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.1.1.1.4 Respond to issues in relation to public health

100% Council received a total of 6 complaints. Requiring the issuing of 4 warning. All complaints inspected within 48 hours of receiving complaint.

1.1.1.2 Activate and motivate our community to embrace healthy lifestyles

1.1.1.2.1 Coordinate the Hilltops Regional Sports Committee and associated projects

100% Young Sports Advisory Committee meetings attended by Manager Civil Operations

1.1.1.2.2 Support community and recreation groups to manage and develop their clubs

100% Grant opportunities and other relevant information is filtered out to community groups to assist needs of Hilltops Sporting and Community groups. Letters of support are provided as appropriate.

1.1.1.2.3 Manage community grants Council receives

100% Grants are managed in association with funding bodies and successful community groups.

1.1.1.3 Plan for and provide a safe and accessible network of recreation and community facilities

1.1.1.3.1 Assess the need for, and suitability of, public exercise equipment for general community use

100% SCF2 funding obtained for outdoor exercise equipment at Roberts Park as part of the Harden Murrumburrah connectivity paths project. This project has been completed.

1.1.1.3.2 Provide a booking service for recreation and community facilities and promote use of the facilities

100% Bookings are currently taken and managed by Council's Customer Service.

1.1.1.3.3 Build, renew, operate and maintain recreation and community facilities to ensure they are fit for purpose

100% New amenities at some sporting grounds have been completed, repairs carried out as required to ensure operation of facility, maintenance and cleaning undertaken regularly.

1.1.1.3.4 Manage public swimming pools

100% Pools opened for summer season as scheduled. All pools managed under COVID-19 safety plan, with no public health incidences.

1.1.1.3.5 Implement the off-leash project at the Young Showground

100% Fenced off-leash area at Young Showground completed.

1.1.1.4 Monitor and manage public and environmental health

1.1.1.4.1 Coordinate the Hilltops Health Advisory Committee and associated projects

100% COVID-19 team continue to meet fortnightly or as required to discuss matters related to COVID-19. Hilltops Wellbeing Action Group meetings held regularly.

78




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.1.1.4.2 Monitor, inspect and respond to public and environmental health matters

100% Council continue to carry out weekly drinking water testing at various locations. Swimming pools are monitored daily by swimming lifeguards and tested monthly or as required by Council. All food inspections are regularly carried out. Council staff responded to environmental complaints from the public of alleged contamination, illegal dumping or pollution.

1.1.1.4.3 Undertake the public pool water quality inspection program

100% Pools are tested daily by pool staff and a detailed monthly water test is undertaken. Staff monitor water results and when required carry out additional testing, especially during changes of weather.

1.1.1.4.4 Provide, maintain and manage Council’s cemeteries

100% All cemeteries are managed and maintained in accordance with legislation and the Public Health Act.

1.1.1.5 Support and promote opportunities for people to be engaged in an active, vibrant and inclusive lifestyle

1.1.1.5.1 Work with HWAG to identify gaps in services to contribute to the Murrumbidgee Primary Health Network plan

100% Meetings are being held every two months with the Hilltops Wellbeing Action Group to identify and address service gaps.

1.1.1.5.2 Encourage partners to offer wellbeing and support programs to the community

100% Ongoing - A range of Community Wellbeing and Support Programs have been promoted: Suicide Prevention, Dementia, Disability access. Hilltops Wellbeing Action Group have implemented a Youth Mentoring program through the Local Health Advisory Committee. A Mental Health and Wellness Program has been instigated within Hilltops Council to support staff wellbeing.

1.1.1.5.3 Work with groups to support and promote opportunities for people to be engaged in active, vibrant and inclusive lifestyles

50% Council have supported groups through social media promotion. A sport and recreation forum was not held in the first half of 2021 due to COVID-19 restrictions.

1.1.1.5.4 Encourage the use of Council facilities including swimming pools to provide community programs that are beneficial for all ages and ability levels

100% Council have encouraged use of Council facilities, including swimming pools, through social media promotion and councils website. Free youth events were held in January 2021 using various facilities around the region.

79




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


STRATEGY 1.1.2 Advocate for the provision of equitable access to whole of life medical and ancillary facilities and services

1.1.2.1 Work in partnership to improve local and regional health services

1.1.2.1.1 Research community-based models for health and aged care

100% Maintained ongoing dialogue with Hilltops Wellbeing Action Group (HWAG) and Murrumbidgee Primary Heath Network (MPHN). Discussions have been held to better understand the role that Council can play in this space and whether better outcomes can be achieved through collaboration with key partners. The HWAG is actively engaged in supporting the delivery of health services in a variety of areas across the Hilltops.

1.1.2.1.2 Provide input to MPHN Community Services audit

100% Completed

1.1.2.1.3 Advocate for improved local health services

100% Through existing partnerships and the establishment of new ones between Hilltops Council and local health care providers including strengthening the relationship with the Kruger Medical Centre, gain a greater understanding of gaps in services to meet community needs.

1.1.2.1.5 Assist in the promotion of a regular health column

100% HWAG have a monthly column in Young Witness.

1.1.2.1.6 Support partners to implement systems to assist those at risk of mental health

100% HWAG community groups share service and program information to enable system improvement of existing and new mental health programs.

1.1.2.1.7 Support the implementation of culturally appropriate Aboriginal Health Services

100% The Murrumbidgee Local Health District Aboriginal Health unit is responsible for promotion of Aboriginal Health and the provision of Aboriginal Health services across the MLHD. It provides programs and services that are culturally appropriate and accessible to Aboriginal people and Communities. Council promotes and encourages service providers in the area to utilise these services.

1.1.2.1.8 Work with partners to provide whole of life medical assistance specific to the aged and disabled populations of the community

100% HWAG community groups share service and program information to enable system improvement of existing and new programs dealing with aged and disabled.

80




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


STRATEGY 1.1.3 Encourage retention of medical practitioners to preserve locally based continuity of service

1.1.3.1 Develop strategies to increase the retention of locally based medical practitioners

1.1.3.1.1 Advocate for paediatric support services for the community and educational institutions

100% Ongoing discussions with service providers.

1.1.3.1.2 Work with service providers and Government agencies to address the shortage of medical practitioners in the Hilltops

100% Ongoing discussions with Local Health District and Primary Health Network and local providers.

1.1.3.1.3 Work with partners to attract medical specialists, including gynaecologists', paediatricians', occupational therapy and mental health practitioners

100% Discussions with the Murrumbidgee Local Health District, HWAG and the Primary Health Network. Rural medical students have a welcome function provided for them by Council, where they can meet and greet other health service providers in the region.

STRATEGY 1.1.4 Work with key partners and the community to reduce crime, anti-social behaviour and improve community safety

1.1.4.1 Collaborate with key partners to address issues of community safety

1.1.4.1.1 Develop a Community Safety Strategy and implement associated activities

25% This project has been deferred as it requires additional resourcing to deliver. Council investigate and address within responsibility, any safety concerns raised by the community.

1.1.4.1.2 Coordinate the Emergency Services committee and associated projects

100% Scheduled meetings held and attended.

1.1.4.1.3 Work with other community organisations (including faith organisations) to ensure facilities that are available for community use are being utilised

50% Facilities are available to community organisations and are managed under a COVID-19 safety plan.

81




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.1.4.1.4 Work with partners to raise awareness and provide education on domestic violence and homelessness

100% Ongoing - Working with partners through the Hilltops Wellbeing Action Group. Council promotion and participation in domestic violence inititatives. Council representation on Young Crisis Accommodation Centre Management Committee, with meetings held monthly.

STRATEGY 1.1.5 Encourage the development of facilities and services to assist the vulnerable, the aged populations and those with disabilities

1.1.5.1 Provide flexible, community-based services to support older people, people with a disability and their carers, and those who are vulnerable

1.1.5.1.2 Work with the Hilltops Access Committee and community partners to increase disability service access and support services

50% Disability inclusion action plan complete. Disability services audit deferred due to COVID-19.

1.1.5.1.3 Implement the actions of the Disability Inclusion Action Plan and associated projects

100% Ongoing, the Disability Inclusion Action Plan is referred to during redesign and work programs to Council's social infrastructure.

1.1.5.1.4 Work towards all towns and villages having access to disabled public toilets

100% All abilities access is considered during the redevelopment of amenties.

1.1.5.1.5 Support the increase in the number of private aged care facilities

100% Draft Hilltops LEP has considered the permissability to provide aged care facilities through the Hilltops LEP. Held community information meeting regarding the closure of St Lawrence Aged Care in Harden.

1.1.5.1.6 Work with key partners to provide education and information to the community on available facilities and services for the aged and disabled

100% Information available via Council's customer service to extend and promote available facilities and services.

82




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.1.5.1.7 Support programs that address social inequality

100% Due to COVID-19 - events supported by or organised by Council have been deferred or reduced in capacity. Events organised by Councils Youth Officer who organises free youth events encourages the inclusion of people with disabilities within the youth age group to participate in organised activities.

1.1.5.1.8 Work with partners to increase accommodation options for the aged, low income earners and disabled, members of the community and those in need of crisis accommodation

100% Meetings held and support provided to crisis and social / community housing providers.

1.1.5.1.9 Work with partners to support the promotion of harm minimisation strategies

100% HWAG hold regular meetings and programs for the community and are promoted on Council website and facebook page.

OBJECTIVE 1.2 Vibrant and connected towns and villages that have a strong sense of belonging

STRATEGY 1.2.1 Enable diverse, sustainable, adaptable and affordable housing options through effective land use planning and education

1.2.1.1 Investigate and communicate planning opportunities and impacts

1.2.1.1.1 Review housing and land supply for the new Hilltops Local Environment Plan (LEP)

100% The Draft Hilltops LEP reviewed housing supply as part of urban release areas. The draft Plan is nearing completion and will be lodged with the state government late 2021.

1.2.1.1.4 Work with low income earners and/or their representative group(s) to identify housing and social needs and opportunities

100% Council met with community groups and agencies delivering community housing through the LEP process. Council working closely with HWAG to prepare a submission to regional housing taskforce.

83




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.2.1.2 Enable housing choice through responsive planning instruments

1.2.1.2.1 Plan for a range of housing types, including increased medium density housing opportunities and adaptable housing in the review of the Local Environmental Plans and development Control Plans

100% The Hilltops LEP has identified options for the permissable use of land. NSW State taking a legislative lead for housing typology, through the development of the SEPP Urban Design.

STRATEGY 1.2.2 Promote a diverse retail sector to realise local ownership and growth

1.2.2.1 Develop strategies to support the local retail sector

1.2.2.1.3 Explore opportunities to develop the night economy precincts including the attraction of restaurants and targeted events to generate increased activity

100% Ongoing discussions with key industry bodies and local tourism businesses. Due to COVID-19 restrictions some opportunities are unable to go ahead at the moment but are developed for when all restrictions are lifted.

STRATEGY 1.2.3 Respect and enhance the historical character of our Region and heritage value of our towns

1.2.3.1. Manage and promote our Heritage

1.2.3.1.1 Conduct the Local Heritage Places Grant program

100% Council strategic planning team applied for and received grant funding under Heritage Grant Funding Program.

1.2.3.1.2 Coordinate the Heritage Advisory Service

100% Heritage consultant provides monthly attendance, report and on site meetings with community members.

1.2.3.1.3 Work with communities to identify the characteristics of each town and village to encourage preservation of individual community identity

100% Heritage conservation areas identified in the draft Hilltops LEP.

1.2.3.1.4 Work with groups to develop tourism opportunities around heritage

100% Heritage trail published in Hilltops Visitor Guide and website. Opportunities discussed at Village Workshops and as part of ongoing discussion by the Regional Tourism Committee.

84




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


STRATEGY 1.2.4 Increase the capacity and resilience of our towns, villages and community organisations with opportunities for everyone to contribute toward thriving communities

1.2.4.1 Strengthen community connections through community development initiatives

1.2.4.1.1 Develop a comprehensive and up to date Community Services information list

75% Internal community services listing is held and maintained within Council's Share Point page. Updates are made as representation changes within groups. This list will be included in the new website in the later part of 2021.

1.2.4.1.2 Implement volunteer and mentor programs and initiatives that address disadvantage and increase participation

100% Programs are discussed at HWAG meetings and information distributed through community group networks. Local Drug and Alcohol Team are currently developing a Youth mentoring program. Hilltops Youth Action Group established and hold free all inclusive events for the youth in the region.

1.2.4.1.3 Participate in interagency collaboration and projects to strengthen community connections and build capacity

100% Council supports and delivers community strengthening events & is represented on the Young Crisis Accommodation Committee.

1.2.4.1.4 Support the recognition and celebration of community achievements

100% Achievements promoted via media releases and social media, particularly Australia Day award recipients and community milestones. Introduction of 'Love Our Locals' campaign to celebrate achievements and contribution of residents and businesses.

1.2.4.1.5 Provide opportunities for development/growth and to support tourism opportunities in the villages

100% Villages featured in new Hilltops Visitor Guide including suggested trails and activities. Ongoing support of the village progress associations and the Section 355 Committees to increase tourism opportunities and growth.

STRATEGY 1.2.5 Maximise the community return on investment from renewable energy infrastructure agreements

1.2.5.1 Implement CommunityVoluntary Planning Agreements with renewable energy providers

1.2.5.1.1 Ensure communities are receiving benefits as a result of being impacted by renewable energy infrastructure

100% Negotiating planning agreements outcomes via applied development conditions and through State development application referrals.

85




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.2.5.1.2 Work with the Voluntary Planning Agreement committees to implement associated actions/recommendations

100% Section 355 Management Committee meetings held and attended by senior staff. Galong VPA adopted the Limestone Park Landscape Plan, with Stage 1 to commence shortly.

OBJECTIVE 1.3 Value our historical significance and cultural traditions

STRATEGY 1.3.1 Support the growth of a resilient and vibrant arts and cultural sector across the region

1.3.1.1 Develop and promote creative arts activities and industries

1.3.1.1.1 Provide input into a social infrastructure strategy for an Arts and Cultural Plan

25% Council has allocated funding in the 2021/2022 budget to deliver a Cultural Plan.

1.3.1.1.3 Collaborate with strategic partners for the development of creative arts sector and related infrastructure

75% Ongoing. Hilltops Council is a member of Southern Tablelands Arts, providing input, support and promotion of regional events. Councillor and staff representation on the newly formed Southern Tablelands Arts Advisory Panel to commence November 2021.

1.3.1.1.4 Coordinate the Hilltops Arts & Cultural Regional Committee and associated projects

50% The Hilltops Arts & Cultural Regional Committee will be reconvened under direction of the new Council early in 2022.

STRATEGY 1.3.2 Support and nurture Aboriginal cultural heritage and expression to maximise the spiritual, cultural, economic and environmental values

1.3.2.1 Acknowledge and involve traditional owners and members of the Aboriginal community

1.3.2.1.2 Develop a Memorandum of Understanding between Council and the Young Local Aboriginal Land Council

0% Council resolved not to continue MOU.

1.3.2.1.3 Partner with the aboriginal community to identify alternate solutions to resolve Aboriginal land claims

0% Council resolved not to continue MOU.

86




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.3.2.1.4 Develop Aboriginal Protocols and Guidelines documentation for working with, consulting with and acknowledging local Aboriginal communities

50% Ongoing communication with YALC.

1.3.2.1.5 Seek funding to culturally map the entire Hilltops Local Govern-ment Area

50% The Aboriginal heritage study has been deferred until 2021/2022.

1.3.2.1.6 Support NAIDOC week activities and grants to include schools and the community

50% Ongoing participation and support. NAIDOC week July 2021 postponed due to COVID-19 pandemic.

1.3.2.1.7 Promote the protection of Aboriginal heritage and culturally significant areas as the region grows and develops

50% Preparation of Aboriginal Cultural Maps has been deferred to 2021/2022.

1.3.2.1.8 Advocate and partner with Aboriginal communities, organisations and key stakeholders to help improve justice, employment, health, housing and education outcomes for Aboriginal people

100% As part of the LEP program, consultation with the Local Aboriginal Committee and communities is identified. Referrals and discussion with YLAC on local development that has identified cultural connections.

1.3.2.1.9 Support the Local Aboriginal Land Council’s to deliver programs to increase cultural awareness, promoting cultural art and improving public amenity at Aboriginal significant sites

Impacted by COVID

Assistance and participation - COVID-19 restricted the planning and participation of community events. Council in discussion with YLAC regarding the facilitation of cultural training for staff and Councillors.

STRATEGY 1.3.3 Value and encourage multicultural diversity

1.3.3.1 Support multicultural diversity

1.3.3.1.1 Encourage the promotion of harmony and inclusion between different ethnic and religious groups within the Hilltops

100% Ongoing support of multicultural activities including NAIDOC Week and Harmony Day.

87




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.3.3.1.2 Support multicultural organisations to meet their identified needs

100% Ongoing support of multicultural activities within the Hilltops region. Council has a strong relationship with Young and Districts Multicultural Inc.

1.3.3.1.3 Support activities that strengthen engagement and connectivity within community

100% Promotion, operational and funding support is given to all festivals and major events held within the Hilltops Region.

1.3.3.1.4 Support an increase in multiculturally diverse employment

100% Ongoing. Council supports the development of a multicultural workforce through the application of equal employment opportunity principles during the recruitment process.

1.3.3.1.5 Support community groups to establish new multicultural events

100% COVID-19 restrictions have allowed Council to review events and investigate new events that will still highlight the rich and colourful heritage of the Hilltops Region.

STRATEGY 1.3.4 Ensure the libraries are ongoing cultural, recreational, and learning centres for the community

1.3.4.1 Develop and promote the Hilltops Regional Library Project

1.3.4.1.2 Seek additional funding to implement remaining stages of the Hilltops Regional Library Project

100% Funding has been secured for the Joint Use Library facility at Young High School. Project is now underway.

1.3.4.2 Provide quality library services, programs and resources

1.3.4.2.1 Investigate viability of a mobile, pop-up or home library service

75% Investigations ongoing. Will form part of budget considerations in 2021/22.

1.3.4.2.2 Provide lending collections, reference, information and online services

100% Traditional services have been effected by COVID-19 while online services such as E books, E Audio and E magazines have had increased patronage.

1.3.4.2.3 Provide access to information via a range of technologies and formats, including offering free education sessions on the latest technologies available to the community

100% As part of Seniors week Hilltops Libraries promoted free education for the seniors in Hilltops region to seek assistance with modern technology where they were shown how to utilise smart phones as well as computers, tablets and other communciation devices, this was well received and additional programs will be held in the future.

88




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.3.4.2.4 Investigate establishment of volunteer support for libraries and creative arts

25% COVID-19 has prevented progression of volunteer programs to assist library staff.

1.3.4.2.5 Deliver community programs and events through the libraries, ensuring all towns and villages are connected to the education/library precincts

50% Programs have been held, although limited by COVID-19 restrictions. Traditional events have been supplemented with online activities during the pandemic.

STRATEGY 1.3.5 Put frameworks in place and secure external funding to protect and enhance our heritage

1.3.5.1 Plan for and provide opportunities to protect and enhance our heritage

1.3.5.1.2 Seek funding to promote and increase tourism opportunities capitalising on the characteristics of each town and village

100% Ongoing investigation of opportunities and funding. Regular meetings held with the Hilltops Regional Tourism Committee to identify opportunities and ideas for each town and village.

1.3.5.1.3 Enhancement of Chinese cultural heritage in the Hilltops

100% Chinese Tribute Garden upgrade is progressing. These upgrades include the installation of a concrete rendered wall known as a moon gate wall, a new amenities building near the existing carpark area, and the replacement of the existing irrigation system within the garden. The works also saw the demolition of the existing aging toilet block following completion of the new amenities building. Works are expected to be completed in the second half of 2021.

1.3.5.1.4 Partner with Local Business chambers to work with absentee landowners to beautify vacant buildings

75% Meetings have been held with Chamber of Commerce representatives to discuss ways to address this issue, this will be ongoing.

1.3.5.1.5 Implement the recommendations of the Migration Study

100% Hilltops Migration Study Material were utilised in the development of the Hilltops 2040 (LSPS).

1.3.5.1.6 Develop a Sister City Policy that will provide benefits to both of the communities

100% Sister City Policy completed and endorsed in 2019.

89




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.3.5.1.7 Continue to promote the Local Heritage Places Grant programs

100% Promotion is implemented by the Hilltops Heritage Consultant.

OBJECTIVE 1.4 Embracing our relaxed country lifestyle

STRATEGY 1.4.1 Enhance the Hilltops region's ability to nurture and encourage family life

1.4.1.1 Nurture and encourage family life

1.4.1.1.1 Encourage sustainable population growth in order to maintain country lifestyle and community spirit

100% Draft Hilltops LEP placed on public exhibition and final draft to seek endorsement by Council undertaken in August and September Council meetings.

1.4.1.1.2 Work with groups to promote family wellbeing

100% Monthly meetings with Hilltops Wellbeing Action Group and regional stakeholders.

STRATEGY 1.4.2 Increase the accessibility and the 'walkability' of our towns and villages(This strategy is not active in this Delivery Program term)

STRATEGY 1.4.3 Value our love of a quiet country lifestyle and take measures to protect it

1.4.3.1 Take measures to protect our quiet country lifestyle

1.4.3.1.1 Work with communities to identify solutions to protect and maintain community safety and tranquility

100% HWAG meets monthly to discuss and implement plans to assist the Hilltops Region to be a safe community.

STRATEGY 1.4.4 Protect and enhance the natural beauty of the region

1.4.4.1 Take measures to protect the regions beauty

1.4.4.1.1 Undertake tree assessments and replace trees removed on a two for one basis

100% Tree assessments are undertaken on an ongoing basis as per public request. The Rural Roadside Vegetation Policy and Urban Tree Management Policy have been developed.

1.4.4.1.2 Celebrate national tree day in conjunction with the community

100% Council actively promoted free tree initiative for National Tree Day with Local Land Services.

90




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.4.4.1.3 Enhance and maintain parks and associated gardens

100% The Rural Roadside Vegetation Policy and Urban Tree Management Policy have been developed. Park and garden teams complete routine maintenance of recreational areas and CBD street scapes.

1.4.4.1.4 Ensure that areas of natural beauty and environmental significance in the Hilltops region are protected through appropriate zoning and development controls

100% The Environmental Zone layers has been applied to private and public land in the Draft Hilltops LEP, to ensure the protection of environmental significant land.

OBJECTIVE 1.5 Nurture and provide opportunities for our youth

STRATEGY 1.5.1 Encourage a full range of diverse and high quality educational opportunities to be provided

1.5.1.1 Work in partnership to improve educational opportunities

1.5.1.1.1 Advocate for improved education services

100% Ongoing consultation with TAFE NSW and Country Universities Centre.

1.5.1.1.2 Provide information, opportunities and experience to assist young people to develop skills

100% Skills gap analysis completed in June 2021 as part of VIBE Business Survey. Council are committed to providing opportunities to apprentices, trainees, school based traineeships and work experience. Opportunities available via the Hilltops Youth Action Group.

1.5.1.1.3 Partner with TAFE to advocate to diversify the range of courses available to the community and in order to increase youth participation

100% Ongoing. Support provided as required/requested.

1.5.1.1.4 Encourage education institutions to act as wellbeing hubs for youth

75% Ongoing.Young High School is a trial site for a youth based wellbeing hub. It is planned to incorporate the hub into the new Library complex. To be investigated further by Hilltops Youth Engagement and Inclusion Officer in 2021.

91




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.5.1.1.5 Advocate for diverse range of educational opportunities to address disadvantage

100% Council has undertaken discussions with the Country University Centre and the University of Canberra to encourage the provision of local tertiary education courses. Youth Engagement and Inclusion Officer has held workshops for youth in the region covering topics that align with employment opportunties.

1.5.1.1.6 Advocate for a university campus and high-quality providers to assist in the provision of local tertiary education courses

100% Ongoing discussions have been held to align to community needs and opportunities to be implemented as part of the Young Joint Use Library.

1.5.1.1.7 Support the activities of Country University Committees and district education foundations

100% Ongoing discussions held to align and maximise future education opportunities. To be incorporated in delivery of Joint Use Library Facility.

STRATEGY 1.5.2 Support a range of cultural and entertainment activities for young people

1.5.2.1 Plan for and provide opportunities, services and activities for youth

1.5.2.1.1 Work with relevant groups and key partners to find new ways to engage with the community's youth

75% Youth Engagement and Inclusion Officer works with Hilltops Youth Action Group to identify new ways to engage with the communities youth. A Youth Strategy will be finalised in latter half of 2021.

1.5.2.1.2 Coordinate program of events for Youth week

100% Hilltops Youth Action Group formed and event programs have commenced including, movie nights, workshops, fun activity days (bubble soccer & archery wars etc).

1.5.2.1.3 Hold Youth Forums six monthly

100% Youth Engagement and Inclusion Officer working on social media activity during COVID-19 restrictions to engage youth and obtain their feedback on what they would like to see in the region. COVID-19 has impacted on holding youth forums in person.

STRATEGY 1.5.3 Facilitate the development of skill sets that meet local employment demands

92




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.5.3.1 Support programs that increases employment skills for Youth

1.5.3.1.1 Provide the results of skills audits to educational institutions so that students can be encouraged to choose occupations/training that meets local industry needs

100% Complete. Skills gap analysis completed in June 2021 as part of Vibe business survey.

1.5.3.1.2 Work with partners to develop opportunities for young people to train in agricultural fields

50% Council met with representatives of NSW Farmers and the Southern Region BEC to discuss the development of a workshop program to support all business enterprises including rural business. These workshops held online. Ongoing investigation of partnership opportunities with CSIRO.

1.5.3.1.3 Support the development of a program which encourages future business leaders to mentor youth

75% Youth Strategy currently being development, to be completed in late 2021.

STRATEGY 1.5.4 Encourage an increase in facilities and provision of high quality services to support families

1.5.4.1 Provide support to families

1.5.4.1.1 Work with Local Drug Action Team (LDAT) to deliver mentoring programs

100% Actively worked with HWAG and HYAG to promote initiatives.

1.5.4.1.2 Support childcare agencies and facilities in providing high quality services to the community

100% General Manager has met with representative organisations to facilitate the progression of this measure. YoungStars Early Learning Centre, a purpose built centre in Young opened 1 July 2021.

STRATEGY 1.5.5 Encourage civic leadership and volunteer participation by young people

93




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


1.5.5.1 Increase the participation of Young people in the community

1.5.5.1.1 Support local clubs, community groups and schools to develop a volunteer campaign and facilitate mentoring programs for youth

• Support programs that encourage volunteers for the Rural Fire Service

• Profile prominent volunteers to share the benefits of volunteering

50% Youth Strategy currently being development which will include actions to encourage Youth to participate in volunteer work, strategy to be completed in late 2021.

1.5.5.1.2 Host annual Youth “Future Leaders” forum

50% COVID-19 restrictions have impacted on the ability to hold a Youth Forum. Regular meetings of the Hilltops Youth Action Goup have been held.

94


Council continued to educate food business operators during food inspections both verbally and in the format of fact sheets. COVID-19 presented another form of education, ensuring local retail, food and industry businesses complied with the most up to date public health order.

Training and information was provided to our lifeguards during the summer season, discussing the importance of public health and monitoring water used and access by the public.

Educational material was reviewed, updated and distributed through our various social media channels and our website, on illegal dumping of waste and illegal burning of vegetation.

To assist the construction industry, Council planning team undertook education on areas of social and erosion control, swimming pool safety and construction site compliance. The team provided written and verbal education to persons who may have or potentially unaware of breached NSW legislation.

Nurturing our natural ENVIRONMENT

Environment Strategy, Education and Management



In 2020/21 Hilltops Council Biosecurity Officers undertook 411 private property inspections, 122 public land inspections, 5180 km of council roads inspected, 140 High Risk Site inspections and 3859 Km of high risk pathways (major highways 4 times per year). Inspections are undertaken to detect the presence of new or emerging weed threats and species and to monitor growth or control of any existing weeds. We offer education and control information to all land holders and inspect properties after customer enquiry or complaints.

The team participated in an emergency response action at Gerringong to a Parthenium weed incursion, attended and participated in a Hudson Pear field day and hosted a weed risk

assessment information day with Queanbeyan Palerang Regional Council staff, Hilltops Council staff and community members. Hilltops Council Biosecurity Officers attended whether in person or on zoom several training sessions, Community group meetings and look forward to attending and operating stands at all relevant field days once they return after COVID-19. The team also managed contractors through spending a substantial sum of grant money on weed control within our LGA outside our normal spraying scope. This included using a helicopter to control African Lovegrass along the Hume Highway in a program which has since been nominated for LGNSW’s Excellence in the Environment Awards in the Invasive Species Management category

Hilltops Council are active members of the South East regional weeds Committee, Riverina regional Weeds Committee and the Lachlan Valley Weeds Advisory Committee and participate in and attend regular committee meetings for all.

Bio Security - Weeds

97


OUTCOME:

We are custodians of our natural environment and

landscapes and will protect and improve it for future

generations.

Key Objectives:

2.1 Maintain the environmental integrity of the region.

2.2 Protect and rehabilitate our native habitat and natural resources.

2.3 The Hilltops communities maximise renewable & affordable energy resources.



(1 year)

STATUS: % COMPLETE

TO JUNE 2020


OBJECTIVE 2.1 Maintain the environmental integrity of the region

STRATEGY 2.1.1 Put land use systems in place that enhances and protects biodiversity and natural heritage in balance with other considerations

2.1.1.1 Minimise the impact of flooding on development and people

2.1.1.1.1 Complete Floodplain Risk Management Plans/ Flood Studies for Boorowa, Harden and Young and implement the recommendations

100% Plans have been completed. Implementation to be implemented over ensuing years subject to funding.

2.1.1.2 Protect the purpose and integrity of rural land zoned RU1

2.1.1.2.1 Develop land use planning mechanisms that protect agricultural lands and prevents urban encroachment

100% Project Completed

Wellbeing Pillar: Nurturing Our Environment

98




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


2.1.1.3 Determine best purpose and ownership of Crown Land parcels

2.1.1.3.1 Work with key partners and other stakeholders to maximise community benefit from the Crown Land Negotiation Program process

0% Program suspended pending State Government Review. Council has subsequently withdrawn from program.

2.1.1.4 Identify and protect areas of high biodiversity value and environmental integrity

2.1.1.4.1 Work with partners to prepare a Hilltops Biodiversity Study to inform the review of the Local Environment Plans and Development Control Plans

100% Council has worked collaboratively with the State Government on Biodiversity land mapping to guide the draft Hilltops LEP with endorsement by Council in August and September 2021

STRATEGY 2.1.2 Effectively manage waste streams to minimise landfill and maximise reuse

2.1.2.1 Provide sustainable waste services and infrastructure for the community

2.1.2.1.1 Develop and implement Council’s Waste Management Strategy

100% A Waste Management and Resource Recovery Strategy has been adopted for the Hilltops Local Government Area (LGA) and is available on Council's website.

2.1.2.1.2 Ensure compliance with environmental protection licenses

100% A Waste Management and Resource Recovery Strategy has been adopted for the Hilltops Local Government Area (LGA) and is available on Council's website. All required regulatory reporting has been completed with no non compliances against Council's environmental protection licenses for licensed landfill sites.

2.1.2.1.3 Manage waste management contracts for kerbside collection

100% A Waste Management and Resource Recovery Strategy has been developed for the Hilltops Local Government Area (LGA). The strategy has been adopted by Council and is available on Council's website. Waste management contract is managed accordingly.

2.1.2.1.4 Manage landfills and waste transfer stations in the Local Government Area

100% A Waste Management and Resource Recovery Strategy has been adopted for the Hilltops Local Government Area (LGA) and is available on Council's website. Landfills and waste transfer stations are managed as an ongoing operational activity.

2.1.2.1.5 Undertake environmental monitoring of waste sites

100% A Waste Management and Resource Recovery Strategy has been adopted for the Hilltops Local Government Area (LGA) and is available on Council's website. All appropriate environmental monitoring undertaken as required.

99




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


2.1.2.2 Participate in regional collaboration relating to waste and develop strategic partnerships

2.1.2.2.1 Work with stakeholders and regional partners to increase diversion from landfill

100% A Waste Management and Resource Recovery Strategy has been adopted for the Hilltops Local Government Area (LGA) and is available on Council's website. Council continues to engage with stakeholders as well as regional partners to improve diversion from landfill sites. Recent educational program conducted at primary schools regarding recycling.

2.1.2.2.2 Work with Canberra Regional Joint Organisation to implement actions from the Canberra Regional Joint Organisation Waste Strategy

100% Full engagement with CRJO regarding waste matters.

STRATEGY 2.1.3 Implement weed management strategies to protect biodiversity and natural heritage

2.1.3.1 Manage the impacts associated with invasive species

2.1.3.1.1 Develop Hilltops Local Weed Plan, and undertake a re-categorisation of the weeds categories in consultation with Local Land Services

50% Draft prepared but deferred public exhibition until Local Land Services complete their 3 year management plans due 2021. Council plans to consider these plans

2.1.3.1.2 Review Hilltops Weed Action Plans in consultation with LLS branches and implement actions and activities

50% Draft Plan deferred until Local Land Services complete their 3 year management plans due 2021. Council draft weed strategy to consider the LLS plans. Council draft plan to be updated prior to placing on public exhibition

2.1.3.1.3 Control and manage the biose-curity risks and impacts posed by priority weeds to the economy and environment of the Hilltops region

100% Council has raised issue with LLS on their 'travelling stock route' pilot and the biosecuirty risks associated with this pilot

2.1.3.1.4 Coordinate the Hilltops Regional Weeds Committee and associated projects

50% 355 Committees under review.

STRATEGY 2.1.4 Maintain and enhance the health of waterway

100




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


2.1.4.1 Monitor and manage impacts on our waterways

2.1.4.1.1 Investigate and take the appropriate action regarding pollution incidents

100% During office hours, pollution notification are investigated within 24 hours.They are actioned by site visit, contact with land owner or road site investigation.

STRATEGY 2.1.5 Protect and enhance the beauty of our natural landscapes

2.1.5.1 Partner with schools and community to deliver environmental education programs and projects

2.1.5.1.1 Support sustainability education programs

100% S355 Environmental initiative committee - worked collaboriatively with school to organise a seed collecting event. Due to COVID unable to run face to face events - social media outlets used to communicate information.

2.1.5.2 Plan to improve the quality of the natural environment

2.1.5.2.1 Coordinate the Hilltops Environmental Initiatives Regional Committee and associated projects

100% Meetings held bi-monthly or quarterly. Workshop held for Hilltops LEP (Biodiversity), Waste Management Strategy public exhibition and National Tree Planting Day

STRATEGY 2.1.6 Encourage sustainable farming that meets environmental best practice

2.1.6.1Build capacity within the agricultural community

2.1.6.1.1 Work with partners to run programs to educate young people on sustainable living including growing their own food

100% Food Hall and program has been set up by Churches and NGO groups and is functioning well. Boorowa Community Garden have been established and they are conducting community workshops. Initiatives for Youth to be explored by the Hilltops Youth Action Group. Environmental iniatives promoting seedling in space program with primary schools.

2.1.6.1.2 Support regional initiatives that builds capacity within the agricultural community

100% Assessment of natural resource energy infrastructure including solar panels and wind farms infrastructure on agricultural lands and in conjunction with Agricultural industries. Support for the provision of private telecommunication facilities for the improvement of wifi services to agricultural lands.

2.1.6.1.3 Partner with organisations to showcase best practice agricultural operations

100% Council has supported NSW Farmers and other NGOs to deliver training opportunities in Hilltops.

101




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


OBJECTIVE 2.2 Protect and rehabilitate our native habitat and natural resources

STRATEGY 2.2.1 Work with the community and Government agencies in raising community awareness, and responding to biosecurity, environmental and biodiversity initiatives

2.2.1.1 Work in partnership to provide natural resource management initiatives

2.2.1.1.1 Undertake the Burrangong Creek Rehabilitation Project

75% Project is nearing completion and is expected to be completed by November 2021.

2.2.1.1.2 Support local environmental groups to offer educational programs and projects to rural landowners and absentee landowners on environmental issues

100% Biodiviersity team met with committee members updating programs. Presented at conferences on the Hume Highway weed program.

2.2.1.1.3 Plan and implement environmental protection and restoration programs on Council controlled land

100% We have been unable to run programs due to COVID-19. Council provided education material to assist community groups and individuals to improve environmental protection. Council identified future public land to hold restoration/rehabilitation events programs.

2.2.1.2 Provide education on the impacts associated with invasive species

2.2.1.2.1 Develop pest management and fruit fly control programs

100% Council provides information and links to the Biosecurity Act 2015 and Regulation 2017 - fact sheets to the public. Social media notification.

2.2.1.2.2 Support partners to seek funding to study the impacts of, and to manage, invasive species

100% Grant funding applied to assist with weed programs. Council received grant funding for the purpose of land improvement.

2.2.1.2.3 Develop stronger relationships between relevant Council staff, Government agencies and environmental groups

100% Attendance at meetings when possible during COVID-19 restrictions. Close collaboration with government agencies and environmental related S355 committees holding regular meetings.

102




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


STRATEGY 2.2.2 Support programs that create environmental awareness and promote sustainable practices, such as recycling

2.2.2.1 Deliver community education on recycling and waste management

2.2.2.1.1 Establish Report Illegal Dumping (RID) reporting to community and Council, and establish an illegal dumping database for measurement in future years

100% RID program being utilised by Council and distributed to community via social media.

2.2.2.1.2 Provide community guidance, information and educational materials on recycling and waste management

100% Information distributed via social media - ongoing program. EPA information distributed via social media. Radical recyclers program presented to school children in the region. Resource Management & Waste Strategy went on public exhibition in late June 2021 to be endorsed late 2021.

2.2.2.1.3 Work with partners to initiate and promote community education campaigns and activities

100% Program to deliver recycling education into Primary Schools in the area (The Radical Recyclers) successfully carried out.

2.2.2.1.4 Investigate and manage illegal dumping incidents

100% Waste dumping on road reserves investigated by Council rangers and compliance officers.

STRATEGY 2.2.3 Use technologies in community facilities, infrastructure and service delivery to reduce our ecological footprint

2.2.3.1 Provide sustainable waste services and infrastructure

2.2.3.1.1 Seek funding to undertake hazardous waste collections

100% Free chemical collection weekend carried out at Young, Harden, and Boorowa in October 2020 with 50% funding from CRJO.

2.2.3.2Implement waste reduction, resource recovery and recycling technology and initiatives

2.2.3.2.1 Participate in regional collaboration and develop strategic partnerships for waste reduction

100% A Waste Management and Resource Recovery Strategy has been adopted for the Hilltops Local Government Area (LGA) and is available on Council's website. Full engagement with CRJO regarding waste matters.

103




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


OBJECTIVE 2.3 The Hilltops communities maximise renewable and affordable energy resources

STRATEGY 2.3.1 Improve environmental outcomes of Council’s operations

2.3.1.1 Plan for and work towards reducing Council’s environmental footprint

2.3.1.1.5 Encourage and practice ecologically sustainable water use and management of Council’s operations

100% Solar panels installed on counci buildings, sustainable water usage and smart water promoted to the community.

STRATEGY 2.3.2 Work with key partners to investigate and implement ways to reduce the communities' carbon footprint

2.3.2.1 Work in partnership to explore clean energy opportunities

2.3.2.1.1 Work with stakeholders to facilitate the introduction and promotion of electric car charging stations.

100% Two charging stations installed, one in Young and one in Jugiong.

2.3.2.1.2 Research the feasibility of implementing a community-owned source of renewable energy

50% Suggest a grant be identified and a funding application be submitted to carry out afeasability study on community owned renewable energy sources.

STRATEGY 2.3.3 Facilitate the adoption by businesses and the community to employ energy efficient technologies

2.3.3.1 Educate the community on the benefits of alternate energy sources

2.3.3.1.1 Work with partners to maximise opportunities for whole of community involvement in implementing solar infrastructure to maximise the benefit of economies of scale

100% Meetings held with 355 Environmental Initiative Committee. Focus has been on LEP, Waste and Tree Planting Day. Sustainable policy identified in the revised EIC Terms of Reference.

104




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


2.3.3.1.2 Undertake an awareness raising campaign targeting the disadvantaged, vulnerable and aged to minimise ongoing energy costs

100% Council continues to lobby and promote solar through its own initiatives.

2.3.3.1.3 Advocate for renewable energy providers to educate the community on their source of energy

100% Awareness raising events run by Windfarms and other local renewable energy providers.

2.3.3.2 Enable opportunities to improve partnerships, programs and facilities

2.3.3.2.1 Seek funding to install solar lights at main sporting and community facilities

100% Funding obtained and lights installed at Boorowa Recreation Ground, Coddington Park Harden, connecting pathway Harden, and Burrangong Pathway Young.

STRATEGY 2.3.4 Work with industry and Government to facilitate natural gas provision to the region

2.3.4.1 Reticulate natural gas to Harden residents

2.3.4.1.1 Conduct feasibility study to have natural gas connected and reticulated to Harden township, and work with partners to lobby for funding

100% Feasibility study has been completed. Council continues to use the study to lobby for critical infrastructure such as Natural Gas supply to Harden Township.

105




Council’s Economic Development unit moved into the Destination and Customer portfolio of Council in September 2020, which saw it pivot in function to continue to provide services to the Hilltops business community in a COVID-19 safe way through 2020/21.

The Destination and Customer team undertake varied activities aimed at supporting economic activity, community growth and well-being from events to regular communications from Council.

The Hilltops Council Regional Economic Development Committee continued to meet regularly through the online Teams platform in 2020-21.

Building a strong and robust regional ECONOMY

Hilltops Council strives to create a positive environment that enables the community to grow and thrive.

During the COVID-19 lockdown period fresh new branding, Live Work and Play the Hilltops Way, has been created and flies the flag for major marketing campaigns; this branding will underpin promotional activities into the future.

A New Resident Guide and Community Guide were also developed for launch in the latter half of 2021 and will form part of the toolkit Council has at its disposal to promote all that Hilltops has to offer. These resources will be available online from Council’s web site.

108

Monthly business e-newsletters brimming with content, everything from online training and workshops to grant opportunities contributed by Council’s partners such as Federal and State Government Departments, Southern Region Business Enterprise Centre, Charles Sturt University, and many others, aims to support and help business to develop skills, find resources and connect with one another to support economic growth.

Council implemented quarterly Hilltops Council/ Hilltops Chamber of Commerce Forums to foster the exchange of information between Council and the business community. These Forums continue to evolve to meet the needs of both business and Council. They are an important mechanism for Council to understand the grass roots issues which business across Hilltops faces and develop strategies and actions to support them.

Council also worked closely with the Chambers of Boorowa, Harden-Murrumburrah and Young to support them to deliver the highly successful Hilltops Christmas Spending Spree in the lead-up to Christmas 2020. Council is an important partner in this annual promotion providing $5,000 in sponsorship to assist with promotion.

The Destination and Customer team continues to look for opportunities when they present to reinforce the importance of shopping locally and this is an important message embedded in the Hilltops Christmas Spending Spree.

In relation to other tiers of Government, Council has made introductions for individual business to access programs, advice and funding to facilitate growth and expansion where they meet certain Government criteria. Council continues to lobby Government at State and Federal levels for the advancement of the local community and as a member of the Canberra Region Joint Organisation of Councils benefits from its direct links to Government and other agencies.



Wellbeing Pillar: Building a Strong and Robust Regional Economy

OUTCOME:

Hilltops is a connected region, with both the local society and economy driven by a culture of innovation and

collaboration, capitalising on our agricultural strength.

Key Objectives:

3.1 A thriving and diverse economy for business, tourism and investment.

3.2 An Agricultural region of excellence in innovation, technology, & high quality local produce.

3.3 A diversified economy which encourages business development, investment and fulfilling career opportunities to attract and retain residents, especially young people.



(1 year)

STATUS: % COMPLETE

TO JUNE 2020


OBJECTIVE 3.1 A thriving and diverse economy for business, tourism and investment

STRATEGY 3.1.1 Create a welcoming environment for investment and promote the region as a great place to live, work, invest and visit

3.1.1.1 Promote the region as a great place to live, work, invest and visit

3.1.1.1.2 Identify opportunities to attract new development and industries

100% Business Development moved in structure to Destination & Customer. 'Live, Work, Play the Hilltops way branding and marketing campaign has been developed to promote the region as a great place to live, work, invest and visit. New Resident Guide and Community Directory launched.

110




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


3.1.1.2 Create a welcoming environment for visitors to the region

3.1.1.2.1 Prepare plans for the beautification of entry points including road and rail to the three main townships and village entrances of the Hilltops

100% Council staff continue to beautify the streets on an ongoing basis. There are no formal plans as no funding source identified.

3.1.1.2.2 Undertake a parking needs analysis and identify solutions for the main townships across the Hilltops

50% Parking needs analysis completed for Boorowa. Further parking studies are currently unfunded. Urban precinct plans in town centre and Hilltops will incorporate solutions.

3.1.1.2.3 Create new resident welcome packs in consultation with the Visitor Information Centre

100% New Resident Guide and Community Directory published.

3.1.1.2.4 Work with partners to beautify and develop the railway precinct in Harden

50% Will be developed with urban precinct plans in town centres and Hilltops Development Control Plan.

STRATEGY 3.1.2 Support all sectors of the economy to maximise tourism and business opportunities through stronger alignment with representative groups

3.1.2.1 Strengthen partnerships with the business community

3.1.2.1.1 Facilitate the Hilltops Economic Development Regional Committee, implement recommendations and undertake activities where applicable

100% Quarterly meetings of Regional Economic Development Committee held. Meetings via Zoom during COVID-19 restrictions. Action list reviewed at each meeting.

3.1.2.1.2 Co-ordinate meeting between Chambers of Commerce Chairs and Council (Councillor Workshops), to discuss issues faced by the Hilltops business community

100% Council have initiated meetings between the Young Development Group, HRDC and Boorowa Business Chamber. These meeting are held quarterly and are ongoing.

3.1.2.1.3 Co-ordinate meetings between Mayor, General Manager and major employers from across the region as required

100% Meetings facilitated as requested by business, developers and community representatives on matters relating to economic interaction. General Manager has met with multiple business entities, chambers of commerce and agencies in conjunction with the Mayor.

111




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


3.1.2.1.4 Host relationship building events between the business communi-ty and Council

100% Open Forum for businesses held prior to each meeting of the Regional Economic Development Committee as a channel to raise issues and ideas and promote collaboration and networking between businesses and Council. Council support of Business Networking events.

STRATEGY 3.1.2 Support all sectors of the economy to maximise tourism and business opportunities through stronger alignment with representative groups

3.1.2.2 Explore tourism opportunities in the region

3.1.2.2.1 Develop a tourism signage strategy to ensure a consistent approach is adopted across the region

50% Preliminary research into Tourism Signage Strategy complete.

3.1.2.2.2 Work with Jugiong community to source funding for a boat ramp and additional seating along with Murrumbidgee River

50% Grant funding is required for this project. When suitable funding is available it will be directed to the Jugiong Advancement Group.

3.1.2.2.3 Facilitate a stronger alignment between businesses to maximise tourism opportunities (Agritourism, Sports, Education, etc)

100% A monthly newsletter is distributed to contacts on a business and community database. Contents include opportunities and information on business grants, training, tenders, state government assistance and events. Council also supports the "Localised" platform for business, a channel thatencourages networking, collaboration and exchange of information between local businesses.

3.1.2.2.4 Expand and promote cultural heritage sites for improved visitor experience

100% Hilltops Visitor Guide and Chinese Visitor Guide reflects up to date information on tourism products within the region.

3.1.2.2.5 Support the ability of local businesses to accommodate visitors & workers and to provide evening food services in our towns and villages

100% Hilltops Visitor Guide contains new offerings. Dining out flyers available in Visitor Information Centres across the region with up to date information, options provided by social media working closely with Destination Southern NSW to support the night economy.

112




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


3.1.2.2.6 Partner with Visit Canberra to identify the extent of business tourism development opportunities in the region

100% MICE guide has been developed and is being distributed through Destination NSW Business and Events unit. Information collated from Hilltop's operators and will be finalise by end of September. It will be called the Hilltops Meetings and Functions Guide.

3.1.2.2.7 Support the diversification of tourism activities and attractions

100% Ongoing collaboration with Destination Southern NSW to expand tourism offerings and maximise opportunities for local tourism businesses. Actively supported diversification of tourism opportunties in line with COVID regulations.

3.1.2.3 Maximise resources and opportunities to value add to existing industries

3.1.2.3.1 Support the identification and development of meetings and incentives collateral to promote the region as a place to host large events and conferences

100% MICE guide has been developed and is being distributed through Destination NSW Business and Events unit. Information collated from Hilltop's operators and will be finalise by end of September. It will be called the Hilltops Meetings and Functions Guide.

STRATEGY 3.1.3 Provide leadership on economic development and tourism initiatives in the region

3.1.3.1 Encourage and attract new business industry, investment and employment opportunities

3.1.3.1.1 Investigate the feasibility of providing new businesses with incentives to establish in the Hilltops

100% Ongoing. Council advocates to other levels of Government to incentivise establishment and expansion of businesses and employment within the region. Live Work and Play the Hilltops Way launched.

3.1.3.1.2 Investigate an appropriate governance model for operation of Economic Development Unit

100% Council continues to review, in consultationwith the business community, its role in business development. Business Development embedded in structure under Destination & Customer.

3.1.3.1.3 Develop an Accommodation gap analysis and demand study that includes new and emerging accommodation styles

100% Accommodation gap analysis completed in conjunction with Destination Southern NSW.

3.1.3.1.4 Promote Hilltops at business and industry expos

100% Ongoing participation in CRJO, Destination Southern NSW and Tablelands initiatives. Promotion modified to align with COVID-19 restrictions.

113




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


3.1.3.1.5 Assist small business start-ups

100% Continued interaction and collaboration with various government agencies to bring appropriate training and development opportunities to the Hilltops Business community. Skills Gap analysis completed June 2021.

3.1.3.1.6 Capitalise on visitor and freight opportunities resulting from Canberra International Airport

100% Council have hosted a series of industry capability network and freight information events in conjunction with NSW and Federal Government, representatives from Canberra Airport, major airlines and freight forwarding companies. This opportunity has declined slightly due to COVID-19 restrictions.

3.1.3.1.7 Implement the Hilltops Economic Action Plan

100% Economic Development and Regional Tourism Committees working collaboratively to achieve action items. Reviewing priorities and actions in response to work undertaken in development of LSPS. New Hilltops Economic Action Plan to be created in 2022

3.1.3.1.8 Facilitate forums to connect partners in business, education and employment

100% Quarterly meetings of the Hilltops Council Regional Economic Development Committee are held with Open Business Forums scheduled at the commencement of each meeting, allowing business the opportunity for dialogue with Council through the committee.

STRATEGY 3.1.3 Provide leadership on economic development and tourism initiatives in the region

3.1.3.2 Implement strategies and incentives to support business development and expansion

3.1.3.2.1 Support event organisers in delivering a range of new and established events, particularly those that encourage overnight visitation

100% Hilltops has a significant event calendar including three flagship events; Boorowa Woolfest, Harden Kite Festival and the Cherry Festival. Ongoing support and promotion of community events by Council staff and Events Strategy being created. Most events unable to be held due to COVID-19 restrictions.

3.1.3.2.2 Work with local and external industry to support attraction and development of iconic tourism products

100% Ongoing collaboration with Destination Southern NSW and Tablelands to support attraction and development of tourism products and the investigation of funding opportunities.

114




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


3.1.3.3 Work in partnership to continue to develop the tourism industry

3.1.3.3.1 Develop and promote the Hilltops brand as a region of significance

100% This is an ongoing part of Council's operations and takes many forms from the Visitor Information interface, Council's website, and its media communications to the internal processes of Council including Customer Service, Planning, Infrastructure etc. The body of work is being carried out in conjunction with Destination Southern NSW and Tablelands, Regional Tourism Committee to clearly define and brand the Hilltops.

3.1.3.3.2 Coordinate the Hilltops Tourism Regional Committee and associated projects

100% Tourism Regional Committee meetings are held quarterly rotating between Boorowa, Harden and Young or alternatively via Zoom to comply with COVID-19 restrictions.

3.1.3.3.3 Provide support, promotion and networking opportunities to local tourism operators

100% Council provides support and promotion to local businesses through social media, visit Hilltops Region website and through regular posts with What's on this week in Hilltops. Open Business Forums scheduled at the commencement of each quarterly meetings of the Hilltops Council Regional Economic Development Committee, allowing businesses the opportunity network and receive support.

3.1.3.3.4 Manage visitor information services

100% Boorowa, Harden and Young Visitor Information Centres are operating in accordance with Accredited Visitor Information Centre guidelines.

3.1.3.3.5 Position and promote Hilltops to key visitor markets

100% Current Visitor Guide and Chinese Guide developed, published and distributed. Promotional videos for each sector of the tourism market distributed. Regular tourism blogs released through various channels. Increased web and social media presence. Distribution of monthly newsletters through database.

3.1.3.3.6 Implement the Canberra Region Destination Management Plan and associated actions

100% Ongoing collaboration with CRJO, Destination Southern NSW and Tablelands, to implement elements of the Southern Tablelands Destination Action Plan.

3.1.3.3.7 Maintain Visit Hilltops website

100% Ongoing website maintenance and optimisation undertaken. A review of the website will take place in 2022. New website launched with increased functionality and accessibility.

115




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


STRATEGY 3.1.4 Facilitate the establishment and relocation of business and industries to the region

3.1.4.1 Attract new businesses and Industries to the region

3.1.4.1.1 Develop a campaign to assist the establishment of more varied visitor accommodation providers

100% Accommodation gap analysis completed in conjunction with Destination Southern NSW.

3.1.4.1.2 Develop a Hilltops business prospectus including industry fact sheets, web and printed versions and structured campaign to promote the prospectus to encourage business relocation.

75% The underpinning studies to this document have been completed, including the Hilltops Economic Growth and Land Use Strategy, the Hilltops Rural and Residential Lands Study and the Hilltops Freight and Transport Study. Hilltops New Resident Guide and Community Directory published.

OBJECTIVE 3.2 An agricultural region of excellence in innovation, technology and high quality local produce

STRATEGY 3.2.1 Promote diversification of the agriculture sector to increase innovation and adaption

3.2.1.1 Support the diversification of the agriculture sector

3.2.1.1.1 Undertake a feasibility study for an Agricultural Centre of Excellence, include Scoping Study and Feasibility of the Centre (AgSense Academy) to be a destination for training/further education and whole of life learning

50% Council is investigating the opportunities that are available through the CSIRO facility in Boorowa. We will continue to lobby for funding for a feasibility study.

3.2.1.1.2 Encourage intensive agriculture opportunities that meet best practice standards and are suited to the natural environment

100% Hilltops Council Economic Growth and Landuse Strategy was completed in 2019.The strategy identifies new industry opportunities in 7 key areas of the economy noting intensive agriculture as an area of potential investigation. LSPS completed July 2020 and LEP ready for lodgement.

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(1 year)

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3.2.1.1.3 Work with partners to promote developments in agricultural technology and practices to enable industry to adapt and respond to change

100% Council has supported NSW Farmers and other NGOs to deliver training opportunities in the Hilltops. Council has hosted ICN Gateway workshops in 2021 where opportunities to take part in state-wide major infrastructure projects were explained. All of these events have been capability building focused.

3.2.1.1.4 Encourage agritourism across the Hilltops region

100% Ongoing work to encourage, develop and promote agritourism in the region. Agritourism will be identified in the Tourism Strategy in late 2021.

3.2.1.1.5 Work with industry to investigate the development of new agricultural ventures and diversification through value adding

100% Ongoing partnership with external agencies and organisations to develop agricultural diversification. Value adding opportunities identified in a 2021 business survey.

3.2.1.1.6 Work with leading organisations to maximise opportunities for innovation and to ensure future growth and development

100% Council continue to foster relationships with the business industry including Southern Region Business Enterprise Centre, RDA Southern Inland and Central West, Department of Premier and Cabinet, Austrade and Ausindustry. The Regional Economic Development Committee membership represents a diverse range of people and interests from across the Hilltops. Chamber forums are held quarterly.

3.2.1.1.7 Support the Southern Region Business Enterprise Centre in their development of a Young Farmers Program with Industry NSW

100% Ongoing. In collaboration with the SRBEC a number of programs to support agriculture business have been identified, these have been delayed due to COVID-19.

STRATEGY 3.2.2 Support the growth of supply chain distribution channels and associated infrastructure(This strategy is not active in this Delivery Program term)

STRATEGY 3.2.3 Support the development of sustainable agriculture that protects the environment, public health, human communities, and animal welfare

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(1 year)

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3.2.3.1 Support the growth of a sustainable rural industry

3.2.3.1.1 Identify suitable sites for targeted agricultural development in conjunction with land use planning and development application processes

100% Council has held public ehxibition community engaement and consultation as part of the Hilltops LEP. Draft Hilltops LEP finalised and ready for lodgement with State Government.

STRATEGY 3.2.4 Work towards a connected region, digitally, socially and physically through freight links

3.2.4.2 Advocate for improved road and freight access into, out of and through the Hilltops region

3.2.4.2.1 Work with key partners to advocate for the progressive upgrade of the Barton and Olympic Highways, and Lachlan Valley, Burley Griffin and Henry Lawson Ways

100% Submissions with state/federal grants to improve the road networks have been made, monthly meetings with TfNSW attended.

OBJECTIVE 3.3 A diversified economy which encourages business development, investment and fulfilling career opportunities to attract and retain residents, especially young people

STRATEGY 3.3.1 Support projects that create new jobs in the region and help to build a diverse and multi-skilled workforce

3.3.1.1 Support the growth of jobs to build regional skills

3.3.1.1.1 Investigate an incentives program to attract and retain young professionals to the region

100% Hilltops Youth Engagement and Inclusion Officer employed. Youth Strategy currently being developed which will encourage young professionals to stay within the region. Skills based training and workshops for youth were held. Skills gap analysis completed.

STRATEGY 3.3.2 Assist business to match their needs with training initiatives to maximise employment opportunities for the region’s young people

3.3.2.1 Support the business community to build capacity

3.3.2.1.2 Work with partners to identify positions of employment and apprenticeships that are suited to the Aboriginal population

100% Ongoing collaboration with Training Services NSW to identify and promote opportunities.

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(1 year)

STATUS: % COMPLETE

TO JUNE 2020


STRATEGY 3.3.3 Encourage an increase in affordable childcare places and after school programs to support working parents

3.3.3.1 Advocate for increased childcare related services to support working families

3.3.3.1.1 Investigate Council’s role in the provision of childcare facilities

100% Council provides support to the sector through the provision of low-cost leasehold facilities. Review of childcare facilites undertaken including maintenance and running costs against the low cost leaseholds.

3.3.3.1.2 Advocate for and assist in facilitating an increase in childcare facilities and after school care

100% Ongoing. Private developer built and opened childcare facility within the region.

STRATEGY 3.3.4 Build strong linkages with institutions providing flexible education, training and employment pathways in the region especially for young people

3.3.4.1 Build relationships to support flexible education and employment pathways

3.3.4.1.1 Work with educational institutions, industry representative bodies and Vocational Education and Training (VET) providers to deliver specific skills and industry training to enhance the capacity of the Hilltops business community

100% Open dialogue with industry/business representatives to ensure advocacy and delivery of appropriate training to enhance the capability of Hilltops business is ongoing. Vibe business survey and skills gap analysis was completed in 2021.

3.3.4.1.2 Partner with educational institutions to develop career pathways to encourage youth into the health and aged care sectors

100% Council has held multiple meetings with schools in relation to school based and work based traineeships, cadetships and apprenticeships. Ongoing collaboration with Training Services NSW to identify opportunities.Council participation in Hilltops Careers Expo.

3.3.4.1.3 Strengthen relationships between Technical and Future Education (TAFE) and industry to maximise alignment of course outcomes

100% Discussions have taken place with TAFE NSW and Country Universities Centre to maximise alignment of course outcomes.

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Projects

The Capital Works programs nominated within the Annual Plan have been planned and delivered to a consistent standard and meet Council’s specified sustainability outcomes

Council continues to advocate to State and Federal Government for funding to guarantee supply of high quality potable water to Boorowa

Highlights of the projects delivered by Council over the past twelve months include the Boorowa Skate Park, Boorowa Showground Horse Arena stage 2, Chinese Tribute Gardens upgrade works, reseals on rural local roads, resealing works on urban streets , State Highways Heavy patching works and reseals and Regional Roads heavy patching and sealing works.

Various road works completed have been completed on Scenic Road, Dundas Street, Frogmore Road; Kennys Creek Road; Grassy Creek Road; Bennet Springs Road; Bribbaree Road; Berthong Rd; Hintons Rd; Colorado Rd; Moppity Rd; Back Creek Road and McMahons Reef Rd.

2020/21 has been an incredibly challenging year, complicated by an ongoing global health pandemic. Despite these challenges, Council have delivered some exciting projects for the community and progressed the delivery of significant major projects in the next financial year.

Strengthening the region’s connectivity and maintenance of our assets and INFRASTRUCTURE


Water and Sewer

A Water and Sewer main upgrade tender has been awarded for Young. The approximate value is $6M with work to commence in near future. Back Creek Road upgrade project has been completed. The Cowra Road watermain project has also been completed. Within 2020/21 Council upgraded the watermain along Old Temora Road at an approximate value of $450,000.

Bridges

Hilltops Council remain committed to providing safe and efficient bridge infrastructure to our road network with funding gained through the Bridges Renewal Program Round Five, Heavy Vehicle Safety and Productivity Program Round Seven, and Fixing Country Roads for the replacement of Wambanumba Bridge, Bundarbo Bridge, Hannons Bridge and Cudgell Creek Bridge. The tender for the replacement of these bridges has been awarded and works have commenced.



OUTCOME:

Our community is well serviced and has high quality equitable connectivity to social, built and communications infrastructure.

Key Objectives:

4.1 High quality connectivity across the region enabling linkages to major towns and cities.

4.2 High quality built infrastructure that is safe and efficient.

4.3 Provide best practice water cycle management.



(1 year)

STATUS: % COMPLETE

TO JUNE 2020


OBJECTIVE 4.1 High quality connectivity across the Region enabling linkages to major towns and cities

STRATEGY 4.1.1 Encourage companies to provide telecommunications networks (both fixed and mobile) that are of a high standard across the area, resulting in improved economic growth and diversification

Wellbeing Pillar: Strengthening the Region’s Connectivity andMaintenance of Assets and Infrastructure

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(1 year)

STATUS: % COMPLETE

TO JUNE 2020


4.1.1.1 Advocate and plan for infrastructure to support economic growth

4.1.1.1.1 Maintain partnerships with research institutions to advocate for better telecommunications services

100% Ongoing advocacy for the provision of better services.

4.1.1.1.2 Work with service providers and the community to improve coverage

100% Ongoing advocacy for the provision of better mobile phone coverage and services including support of the Mobile Black Spot program and NBN improvements.

4.1.1.1.3 Undertake a Shared Work Space Feasibility Study and develop a Business Case to increase the availability and frequency of e-work

50% This study has not commenced. COVID-19 has required e-work practices to become more available.

4.1.1.1.4 Encourage investment from companies to deliver improved technology and digital services to eliminate mobile phone blackspots and improve all video and data communications networks

100% Ongoing advocacy and support of the Mobile Black Spot program and improved NBN services.

STRATEGY 4.1.2 Work with key partners to support viable public transport links across the region and connecting to major centres

4.1.2.1 Work in partnership to improve local and regional public transport

4.1.2.1.1 Seek opportunities to provide public transport linkages to Harden train station

50% Ongoing. Young Community Transport is providing a limited service from Boorowa and Young to Harden train station. Council will continue to investigate opporunities.

4.1.2.1.4 Advocate to state government for improved public transport

100% Continued discussions with Regional NSW and frequent meetings with TfNSW.

4.1.2.2 Provide and enhance the regional Airport

4.1.2.2.1 Operate and maintain the Young Airport

100% Ongoing maintenance is being done. Work is underway to meet demand for more hangar space, funding sources for land for a cross-runway is being investigated.

STRATEGY 4.1.3 Improve and align key freight linkages towards growing industry demands

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(1 year)

STATUS: % COMPLETE

TO JUNE 2020


4.1.3.1 Advocate for improved freight transport links, services and infrastructure

4.1.3.1.3 Partner with peak bodies to advocate for improved and on-going funding programs for local transport infrastructure

100% Council staff continue to seek funding to improve local transport infrastructure. Council meet monthly with TfNSW and attent regular Traffic Committee Meetings as scheduled.

4.1.3.1.4 Seek grant and other funding to sustain and improve the local and regional transport network

100% Council staff continue to seek funding to improve local transport infrastructure. Council meet monthly with TfNSW and attent regular Traffic Committee Meetings as scheduled.

OBJECTIVE 4.2 High quality built infrastructure that is safe and efficient

STRATEGY 4.2.1 Provide traffic management solutions that promote safer local roads and minimise traffic congestion”

4.2.1.1 Provide a safe efficient and integrated transport network

4.2.1.1.1 Provide traffic management planning and develop strategies to address traffic and parking management issues

100% Ongoing: Local Traffic Advisory Committee manages emerging and future traffic matters, four meetings are held per year.

4.2.1.1.2 Investigate technology options to monitor parking compliance

25% A report is to be prepared for executive and Council identifying the cost benefit analysis of such monitoring

4.2.1.1.3 Coordinate the Hilltops TrafficCommittee and associated actions

100% Ongoing: Local Traffic Advisory Committee manages emerging and future traffic matters, four meetings are held per year.

STRATEGY 4.2.2 Provide a roads network that has agreed levels of service for the community and other road users and minimises impact

4.2.2.1 Develop and upgrade Council local roads networks

4.2.2.1 Develop and upgrade Council local roads networks

100% Ongoing program of works according to grant and revenue funding. Developing a rolling 5 year program and actively seeking grants to progress work.

4.2.2.1.2 Support the maintenance of 167 kilometres of State Road network to meet the needs of road users

100% Maintenance is being undertaken through the Road Maintenance Contract with TfNSW.

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(1 year)

STATUS: % COMPLETE

TO JUNE 2020


4.2.2.1.3 Build, renew and maintain the 2759 kilometres of regional and local road network

90% Work is being undertaken through the Capital Works program adopted by Council for 2020/2021.

4.2.2.1.4 Implement projects identified and adopted in the Council’s annual budget in relation to:

• 303 kilometres of Sealed Regional Road Network

100% Ongoing delivery of maintenance and capital works.

• 944 kilometres of Sealed Local Road Network

90% Percent of sealed roads capital program completed.

• 1512 kilometres of Unsealed Local Road Network

70% Gravel resheet program completed.

4.2.2.2 Provide sustainable asset management, that is based on service delivery needs and integrated into Council’s corporate and financial planning processes

4.2.2.2.1 Implement Asset Management Strategy

75% Ongoing collection of data to support the finalisation of the asset management plans. Progress has been made and identification of assets across Hilltops as well as the asset management system. Substantial updates to systems, and a reset of data is progressing.

4.2.2.2.2 Develop Asset Management Plans and associated Service Level Planning documentation (Water & Sewer, Stormwater, Roads, Buildings, Open Spaces)

75% Ongoing collection of data to support the finalisation of the asset management plans.Progress has been made and identification of assets across Hilltops as well as the asset management system. Substantial updates to systems, and a reset of data is progressing.

4.2.2.2.3 Undertake National Heavy Vehicle Regulator (NHVR) assessments and road safety improvement audits

100% 112 NHVR applications have been assessed. All applications have been dealt with within 28 days.

4.2.2.2.4 Manage infrastructure design and investigation works

100% Infrastructure design and investigations are managed on a project by project basis and within a timely manner. Significant projects such as the Four Bridges Project have been tendered and are currently underway.

4.2.2.2.5 Investigate road rationalisation and land acquisitions for projects

100% Road rationalisation and land acquisition is ongoing and being investigated on a project by project basis.

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(1 year)

STATUS: % COMPLETE

TO JUNE 2020


4.2.2.2.6 Manage Council’s infrastructure assets

100% Assets managed through the raising of work requests to maintain the asset.

4.2.2.2.7 Manage plant and fleet replacement and monitor utilisation

100% Plant and fleet replacement program conducted in accordance with Asset Management Plan.

4.2.2.3 Facilitate the achievement of consistent, high quality, sustainable outcomes in the delivery of capital works by Council

4.2.2.3.1 Undertake annual capital works planning and delivery that considers whole of life costs, environmental and social impacts

85% The Capital Works programs nominated within the Annual Plan have been planned and delivered to a consistent standard and meet Council's specified sustainability outcomes. Overall percentage completed based on reviewed capex and actual expenditure to date across all of infrastructure.

4.2.2.4 Ensure that infrastructure is relevant to current and emerging community needs

4.2.2.4.1 Undertake an Infrastructure Audit with a view to identify enabling infrastructure for economic development in conjunction with Local Environment Plan (LEP) Planning Process

50% Local Environmental Plan submitted for first gateway determination and response provided by the state. The LEP will be concluded in 2021/2022 financial year.

STRATEGY 4.2.3 Strengthen the integration of essential service delivery and growing infrastructure needs of the region

4.2.3.1 Provide essential service delivery that addresses changing infrastructure needs

4.2.3.1.1 Work with partners to assess maintenance requirements of quarry haul roads

100% Ongoing discussions with stakeholders to address and coordinate future upgrade and maintenance needs.

4.2.3.1.2 Develop a sewerage strategy that addresses the growing needs of Jugiong

90% Sewage option for Jugiong has been finalised as part of Intergrated Water Cycle Management (IWCM) process. Further assessment and community consultation will be undertaken at next phases of the Intergrated Water Cycle Management (IWCM) Strategy Project.

STRATEGY 4.2.4 Work within our constraints to standardise the level of services offered between towns and villages

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(1 year)

STATUS: % COMPLETE

TO JUNE 2020


4.2.4.1 Clarify agreed levels of service to the community

4.2.4.1.1 Work with the community and Council to develop and standardise levels of services in towns and villages

100% Service level standards are being investigatedthrough the Intergrated Water Cycle Management (IWCM) process, once this has been developed it will go through community consultation. Community consultation will be undertaken on service levels for waste services across Hilltops as per the Waste Management and Resource Recovery Strategy.

4.2.4.2 Create whole village plans for each village

4.2.4.2.1 Work with Village Progress Associations and village communities to develop plans and associated local priority lists

100% Continued respresentation by Council staff and/or Councillors at Progress Association meetings.Village Workshops to recommence with newly elected Council.

STRATEGY 4.2.5 Develop a plan for the equitable distribution of costs for the provision of infrastructure

4.2.5.1 Provide or source long term funding of infrastructure

4.2.5.1.1 Develop long term infrastructure funding plans for the provision of Council services and community assets

100% 2021-22 Annual budget forms part of Operational Plan as adopted on 30 June 2021.

4.2.5.1.2 Review and update Development Contribution Plans for Hilltops

25% Review of Council's Haulage plan commenced for reporting in 2021/2022.

STRATEGY 4.2.6 Maintain assets in line with communities’ agreed levels of service

4.2.6.1 Develop plans and maintain assets to mutually agreed levels of service

4.2.6.1.1 Develop Timber Bridge Replacement Program and implement actions

100% There are two timber bridges currently being monitored. They will be replaced through future planning as required.

4.2.6.1.2 Maintain Council owned and managed buildings and facilities in line with asset management plans

100% Ongoing maintenance and repairs of Council owned and managed buildings and facilities.

4.2.6.1.3 Undertake management and maintenance of community parks and play spaces

100% Routine cyclic maintenance undertaken.

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(1 year)

STATUS: % COMPLETE

TO JUNE 2020


4.2.6.1.4 Support Village Progress Associations to continue to maintain village facilities

100% Work undertaken in accordance with Council annual budget.

4.2.6.2 Effectively develop and administer infrastructure funding and resources

4.2.6.2.1 Manage the completion of the Stronger Communities Fund

100% Ongoing delivery of works associated with the Stronger Communities Fund.

4.2.6.2.2 Manage the equitable distribution of annual capital expenditure projects

100% Work undertaken in accordance with Council annual budget.

OBJECTIVE 4.3 Provide best practice water cycle management

STRATEGY 4.3.1 Ensure all towns have access to secure and high quality water supply that meets industry best practice

4.3.1.1 Provide safe, reliable and sustainable town water supplies

4.3.1.1.1 Develop an Integrated Water Cycle Management Strategy and implement the associated actions

90% Intergrated Water Cycle Management (IWCM) options assessment completed. Further work is being progressed and a community consultation plan will be developed.

4.3.1.1.2 Develop Drinking Water Management System under Public Health Act

100% Drinking Water Managemnet Plan is complete and in operation.

4.3.1.1.3 Manage Council’s water infrastructure

100% Ongoing operational management.

4.3.1.1.4 Advocate for water security and standards that allow for future growth in the region

100% Ongoing lobbying for funding to construct infrastructure to provide water for industry and domestic use to the majority of Hilltops Local Government Area.

4.3.1.1.5 Encourage the use of water saving devices in homes

100% Education program has been prepared and is promoted within the community on a regular basis. Increased communication during the drought period.

130




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


4.3.1.2 Advance planning for and development of the Boorowa Water Supply line

4.3.1.2.1 Advocate for funding to guarantee supply of high quality potable water to Boorowa

50% Advocacy at a state and federal level continues with stakeholders. Council is actively seeking funding to progress.

STRATEGY 4.3.2 Work with key partners to ensure all villages and towns have sufficient water storage for emergency management

4.3.2.1 Ensure all towns and villages have sufficient emergency water storage/supply

4.3.2.1.1 Investigate adequacy of sufficient emergency water supply and/or storage and seek funding to ensure availability in all towns and villages for emergency situations

100% Young has adequate water supply storage. Harden and Boorowa water network model at draft stage. Council will continue to seek funding to upgrade water storages as required.

STRATEGY 4.3.3 Protect and improve catchments across the region by supporting relevant partners

4.3.3.1 Work with regional partners to protect and improve catchments

4.3.3.1.1 Support and enforce policies relevant to our Local Government Area

100% Continued business partnership with Goldenfields Water County Council.

4.3.3.1.2 Investigate the ways Council can work with key partners to minimise its impact on catchments

100% As part of the ongoing delivery program, Council continues to work with partners regarding Hilltops Catchments.

STRATEGY 4.3.4 Manage sewerage waste water quality to meet industry best practice

4.3.4.1 Provide safe, reliable and sustainable town sewerage services

4.3.4.1.1 Develop and implement trade waste policy

100% Policy completed and will be updated as legislation and/or regulations change.

4.3.4.1.2 Manage, operate and maintain Council’s sewerage systems

100% Ongoing operational delivery as per the Asset Management Plan.

131




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


4.3.4.1.4 Manage trade waste/effluent monitoring, compliance and investigation

100% Ongoing operational delivery as per Trade Waste Policy.

STRATEGY 4.3.5 Manage stormwater systems to maximise reuse potential and meet industry best practice

4.3.5.1 Promote and implementprograms for the efficient use of water resources

4.3.5.1.1 Investigate opportunities to recycle storm water for reuse in the community

100% Currently three stormwater retention basins have been designed and will be implemented in Young.

4.3.5.1.2 Manage, operate and maintain storm water pits and systems to ensure they are fit for purpose

100% Ongoing operational delivery in line with the Asset Management Plan.

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Some of the initiatives achieved during this period include:

• Navigating the COVID-19 crisis for the organisation and the community. Report provided to Minister for local Government Shelly Hancock regarding our management of the pandemic, highlighting the work done by Council including the implementation of a number of safety measures to support our staff and the community.

• Presentation of the audited financial statements for the year ending 30 June 2019. The statements were ‘unmodified’ which means they are a true and accurate reflection of our financial situation.

• We have built on our solid relationships with State and Federal Government and collaborated closely with the Canberra Region Joint Organisation. Regular meetings and briefings held with State and Federal MP’s.

Providing ethical, proactive and effective leadership and GOVERNANCE

The reporting period coincided with the first twelve months for Council’s General Manager, Anthony O’Reilly.

134

• Youth Engagement and Inclusion Officer employed with the position funded by the NSW Government under the Youth Opportunities Program for a period of two years. Funding has also been secured to deliver a series of events for young people.

• Continuation of weekly virtual all staff meetings which focus on open and transparent two way communication.

• Council supported the Hilltops Christmas Spending Spree, joint promotion in the lead-up to Christmas between the Business Chambers of Boorowa, Harden and Young. Council’s input ensured all funds raised through business entry fees went back into the prize pool to be returned to the business community where it was raised.

• the Young Street Party held, specifically designed to stimulate the local economy and reinvigorate the Young CBD following the 2020 COVID lockdown.

• New corporate website launched.

• Ongoing promotion of the Hilltops region as being the perfect tree change location to live, work and play. Marketing campaign, New Resident Guide and Community Guide launched.

• Financial assistance and sponsorship program completed and dispersed. Council also provided assistance to community groups in the preparation of applications to the Stronger Country Communities Fund Round Four.


• Introduction of pre lodgement meetings for Development Applications and availability of Planners to meet with developers online and via phone to streamline the Development Application process.

• Introduction of monthly business and tourism newsletters. During the reporting period Council have increased their social media following and reach via our 8 social media pages.

• Review of Section 355 Committees has commenced. This will be reviewed by the new Council in early 2022.

• Weekly Councillor Column distributed and published. Monthly video update from the Mayor and General Manager published on social media.

• GIPA compliance maintained throughout the reporting period.

• Debt recovery commenced and debt reduced 45%.

• Procurement policy updated and endorsed by Council in April 2021, this will allow the preparation of a Procurement Strategy and Framework to be created.

• Renewed focus on Work Health and Safety including staff engagement, training and a review of procedures.

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Wellbeing Pillar: Ethical, Proactive and Effective Leadership and Governance

OUTCOME:

We are an engaged and informed community involved

in effective and ethical decision making to achieve

our community aspirations for Long Term Planning.

Key Objectives:

5.1 Working together to achieve our objectives through strong civic leadership

5.2 An engaged and connected Community

5.3 Plan and lead with good governance



(1 year)

STATUS: % COMPLETE

TO JUNE 2020


OBJECTIVE 5.1 Working together to achieve our objectives through strong civic leadership

STRATEGY 5.1.1 Develop clear strategic direction through the Community Strategic Plan, Delivery Program and Operational Plan

5.1.1.1 Undertake sound, best practice long term community and corporate planning

5.1.1.1.1 Monitor and report on the Delivery Program and Operational Plan, and Resourcing Strategy

100% Ongoing process of implementation. Statutory deadlines met.

5.1.1.1.4 Review the Council’s Delivery Program and Operational Plan

100% Completed - 2021/22 Operational Plan adopted on 30 June 2021.

5.1.1.1.5 Provide the Annual Report to the community on the progress of implementing community vision

100% Ongoing process. Annual Repot due for adoption in November 2021.

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(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.1.1.1.6 Collaborate with strategic partners to discuss issues and share deliverables / outcomes / lessons / stories

100% Discussions commenced to align the next forum with the Local Strategic Planning Statements, and the Local Environment Plan community consultation.

5.1.1.1.7 Review all Council’s plans annually to build integration across all plans, strive for continuous improvement and to maintain relevance to the entire community

100% Forward planning commenced into the collection of data / plans and the technology / software interface.

STRATEGY 5.1.2 Actively engage with State, Federal and non-Government agencies in a local and regional advocacy role

5.1.2.1 Represent the community at regional,state and national forums

5.1.2.1.1 Advocate at regional, state and national levels to represent the views of the Hilltops region

100% Regular representations are ongoing. Regional meetings with State and Federal Government and submissions to the Office of Local Government.

5.1.2.1.2 Advocate to ensure Local Government derives a sustainable share of Government revenue allocations from State and Commonwealth Governments to balance programs expected and required of it

100% Representations are ongoing. CRJO meetings attended. Regular meetings and briefings held with State and Federal MP's.

5.1.2.1.3 Ensure that community contacts are relevant and up to date

75% Community Service Database to be published on new Council website. Internal list created and updated regularly. Community Directory launched 2021.

5.1.2.1.4 Work with key partners to encourage decentralisation and to promote the Hilltops region as being the perfect tree change location to live and work

75% Hilltops New Resident Guide and community directory launched in 2021.

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(1 year)

STATUS: % COMPLETE

TO JUNE 2020


STRATEGY 5.1.3 Partner with, and provide support to, organisations who deliver services and programs locally

5.1.3.1 Collaborate with agencies and emergency services to support coordinated emergency management

5.1.3.1.1 Advocate for adequate emergency services within the region

100% Work closely with relevant agencies including RFS. Ongoing advocacy for adequate police facilities across the region.

5.1.3.1.2 Work with relevant partners to undertake fire mitigation program on Council controlled land

100% Council have worked with RFS to coordinate all activities on Council owned land.

5.1.3.1.3 Support emergency services agencies in planning and responding to natural and man-made disasters

100% Local Emergency Management Committee meet four times a year and when circumstances require.

5.1.3.1.4 Provide funding support to Rural Fire Services, State Emergency Service, NSW Fire and Rescue in line with legislation

100% Council has paid the relevant levies associated with provision of support to these organisations. Council continues to provide resources and staffing as apppropriate or as required.

5.1.3.2 Work with partners to ensure signage is correct and up to date

5.1.3.2.1 Advocate with Roads & Maritime Services for more accurate signage for the Hilltops region

100% All signage, where relevant, referred to traffic committee. Regional Signage installed on Hume Motorway to direct traffic to Young, Harden and Boorowa.

STRATEGY 5.1.4 Maximise opportunities to secure external funding for partnerships, projects andprograms to improve the quality of life for residents and visitors

5.1.4.1 Advocate for the decentralisation of Government services to the Hilltops

5.1.4.1.1 Investigate opportunities for the region to become a dormitory and service centre for future super cities

100% Ongoing liaison with State government on State policy towards regional growth.

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(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.1.4.1.2 Work with State and Federalmembers to promote the Hilltops as a location for decentralised Government services

100% Ongoing liaison with State government on State policy towards regional growth. State and Federal MP meetings held in relation to specific issues.

5.1.4.2 Build community capacity

5.1.4.2.1 Provide support for community groups submitting grants to assist the community to build capacity to write their own grants, through auspicing, providing letters of support, practical assistance where feasible.

100% Financial assistance and community grants program for 2021 completed and disbursed.

5.1.4.2.2 Apply for and manage external funding opportunities

100% Quarterly reports to Council on SCF and SCCF projects.

5.1.4.2.3 Manage Council’s financial assistance and sponsorship programs

100% Financial assistance and community grants program for 2021 completed and disbursed.

STRATEGY 5.1.5 Develop partnerships with business, industry and agriculture leaders

5.1.5.1 Engage and educate industry and community on development processes, roles and outcomes

5.1.5.1.1 Share information through builder and developer forums to build skills and expertise

75% Council unable to deliver forum face to face, however council has updated fact sheets and promoted these via council's social media outlets and they are available on the Council website.

5.1.5.1.2 Provide pre-lodgement development application advice and assistance to applicants

100% Pre-lodgement meetings held as well as continued support of planning meetings via teams/zoom and phone.

5.1.5.1.3 Report on development activity and performance

100% Continue to report DA statistics to ordinary Council meetings. Continue to meet state legislative reporting requirements including 4.6 and annual report.

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(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.1.5.2 Work in partnership to build skills and expertise

5.1.5.2.1 Take advantage of opportunities for staff to gain experience and professional advice with other Councils

100% To enhance professional development staff are encouraged to attend network meetings and workshops within their areas of expertise. Particularly the LGNSW specialist networks. Participation allows for networking with peers in both urban and regional councils. During COVID-19 restrictions staff where encouraged to attend webinars and meetings via Microsoft Teams and Zoom platforms.

5.1.5.2.2 Investigate the development of an internship program in partnership with universities

100% Council partner with Universities to provide engineering and planning graduate programs.

OBJECTIVE 5.2 An engaged and connected Community

STRATEGY 5.2.1 Provide clear, easy to understand and transparent communication to the community utilising a variety of channels, targeting towns, villages and rural areas

5.2.1.1Coordinate delivery of effective media coverage across a range of channels

5.2.1.1.1 Manage media relations and advice

100% Regular communication with media outlets and local/regional journalists.

5.2.1.1.2 Distribute media releases and respond to media enquiries

100% Media releases and media enquiries are responded to in a timely manner.

5.2.1.1.3 Optimise modes of communication to ensure that all sectors of the community are being reached

100% Media releases, community newsletter, business newsletter, increased social media presence, print and radio advertising, website and video blog.

5.2.1.2 Proactively communicate information on Council services, activities and events

5.2.1.2.1 Prepare and publish print and electronic communications

100% Community and business newsletters produced monthly. Regular Facebook and Instagram posts, media releases distributed regularly. Regular radio advertising and interviews.

140




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.2.1.2.2 Develop and implement promotional campaign on Council’s current communication channels

100% Two-way communication with the community is promoted widely across all communication channels, including social media channels.

5.2.1.2.3 Manage website and social media channels

100% Active ongoing management of website and social media. Review of current website with preparations to transfer data from current website to a new designed layout with fresh and vibrant design and ease of use and access to information.

5.2.1.3 Provide advice and public relations management in response to issues

5.2.1.3.1 Develop Media Engagement guidelines to manage media issues and mitigate risk

100% Media and Communication Policy was adopted by Council June 2019.

STRATEGY 5.2.2 Work will all of our partners, so they are well informed, proactive and responsive to current issues that impact the community

5.2.2.1 Advocate and collaborate to advance the region and address local issues

5.2.2.1.1 Advocate for local needs to be reflected in State and Regional plans

100% Council continues to hold meetings to advocate its position and promote regional issues. Meetings held with State and Regional organisations and the community.

5.2.2.1.2 Advocate to streamline government processes

100% Active member of CRJO attending the quarterly CRJO Board meetings. Regular meetings held with State and Federal representatives to advocate for local issues.

5.2.2.2 Communicate to relevant community members on development matters

5.2.2.2.1 Provide timely consultation with the community in relation to Development Applications, Planning Proposals (Local Environmental Plan amendments), Development Control Plans and Contribution Plans

100% Community consultation implemented by Planning guided by the development control plans consultation clause and governing legislations for land use planning instruments.

141




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.2.2.2.2 Notify relevant groups or individuals when work will be carried out that will affect their residence, workplace or personal property in accordance with legislative requirements and Council policies

100% Website updates, Facebook posts and letter drops to affected property owners. All statutory requirements are met.

5.2.2.3 Communicate with all sectors of thecommunity

5.2.2.3.1 Increase and improve communication between Council and community groups, including Progress Associations

100% Quarterly community newsletters are produced as well as business newsletters, increased social media presence, print and radio advertising. Progress Association have Council representation as part of Section 355 committee status. Review undertaken of established S355 committees, next stage is to work with each committee to establish needs and Council support.

STRATEGY 5.2.3 Encourage and provide opportunities for community access and participation in Council decision making

5.2.3.1 Provide and promote opportunities for the community to beengaged on decisions, policies and plans through the use of a community engagement framework

5.2.3.1.1 Develop and Implement Community Engagement & Communication Framework for staff and Councillors in consultation with the community

50% Community Engagement Toolkit & Communication Framework is being developed, to be reviewed and finalised in 2022.

5.2.3.1.2 Implement the Community Engagement Framework throughout the organisation

100% Ongoing community consultation with various plans, strategies and policy documents going on exhibition seeking submissions from the community.

5.2.3.1.3 Undertake a biannual community survey to determine levels of satisfaction, to measure progress toward achieving the Community Strategic Plan, and to improve engagement with the community

100% This will form part of the review of the Community Strategic Plan following the Council elections.

142




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.2.3.2 Promote and support effective representation of our Mayor and Councillors

5.2.3.2.1 Publish regular Mayoral and Councillor messages and communications

100% Weekly Council Column printed in Hilltops Phoenix, Council website and Facebook page. Message from the Mayor in each community newsletter. Mayoral video updates published monthly.

5.2.3.2.2 Facilitate and support civic functions

100% Ongoing support of community events across the region. Following COVID-19 restrictions a Citizenship Ceremony was held in 2021.

5.2.3.2.3 Provide opportunities for communities to meet with Councillors

100% In addition to availability at the Mayoral Office in Young, the Mayor is available via phone during COVID-19 restrictions.

5.2.3.3 Encourage two-way communication with the community

5.2.3.3.1 Develop opportunities for the community to have a greater input into Council plans and policies

100% All council policies and plans are placed on public exhibition for community feedback. Exhibition periods are advertised via various media channels including print and digital. Public workshops, forums and surveys conducted regularly.

STRATEGY 5.2.4 Actively listen and respond to the community, providing high quality customer service

5.2.4.1 Provide effective, friendly, customer service and information

5.2.4.1.1 Improve internal sharing of information through the development of the intranet and staff newsletter

100% Staff newsletter the 'Friday Flash' is distributed weekly. Regular all staff emails from the General Manager. Increased use of collaboration via ECM and SharePoint.

5.2.4.1.3 Manage Council’s records and information to meet its legal obligations and business needs

100% Reports on outstanding tasks and documents registered are run weekly. Disposal under GA39 of paper based documents being undertaken when possible. All documents registered into ECM are attached to mandatory Subject and Customer Indexes and other Indexes can be attached if relevant.

5.2.4.1.4 Manage public access to Council information and protect privacy

100% Compliance with GIPA and privacy legislation was maintained.

143




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.2.4.1.5 Implement Hilltops Customer Experience Improvement Strategy

100% Ongoing. Standard operating procedures currently being created. Draft Hilltops Customer Service Policy to be finalised in the second half of 2021.

5.2.4.1.6 Develop staff to have a customer service ethos

100% Customer Service staff have continuous training provided, with new procedures created with variations of their tasks such as with Development Applications now being submitted online through the Planning Portal. Customer Service Policy proposed and on public exhibition from August 2021.

5.2.4.2 Provide appropriate responses to questions and concerns of the community

5.2.4.2.1 Develop systems and protocols to manage customer services enquiries and requests

100% Ongoing standard operating procedures being reviewed and created. Project identified as part of TechnlogyOne remediation, project plan developed.

OBJECTIVE 5.3 Plan and lead with good governance”

STRATEGY 5.3.1 Undertake Council activities within a clear framework of legislative compliance, strategic planning, policies, risk management, procedures and service standards

5.3.1.1 Develop plans to support sustainable growth

5.3.1.1.1 Prepare the combined Hilltops Contributions Plan

50% Council has commenced a review of the Harden Haulage Plan (94 plan).

5.3.1.1.2 Prepare the combined Hilltops Development Control Plan

50% Review of the DCP has commenced. Any further work will be deferred until the LEP is endoresed by Council

5.3.1.1.3 Prepare the combined Hilltops Local Environmental Plan

90% The draft LEP finalised ready for submisson.

5.3.1.2 Review and prepare planning strategies, policies and studies

5.3.1.2.1 Finalise and test the Hilltops Business Continuity Plan

100% Business Continuity Plan has been implemented and proven during COVID-19.

5.3.1.2.2 Prepare new engineering guidelines for Council

100% Draft Engineering Guidelines completed and under review.

144




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.3.1.2.4 Review the Plans of Management for Hilltops community land and implement actions

100% Ongoing review of existing Plan of Managements being undertaken.

5.3.1.3 Develop Information technology plans to increase efficiencies

5.3.1.3.1 Develop and Implement:

• Council Information Technologies Strategic Plan

• Council Information Management Plan

• IT Disaster Recovery Plan• IT Security Plan

50% Draft Strategic Plan completed and internal review underway. Work on stabilising existing infrastructure has been undertaken and results showing good stability across entire network.

5.3.1.4 Provide services to assist emergency services

5.3.1.4.1 Undertake urban and rural addressing

100% Murrumburrah addressing is now completed and has been provided to Spatial Services.

5.3.1.4.2 Undertake Fire Safety Audits and enforce safety compliances of high risk buildings to increase public safety

100% All Council buildings are inspected by a qualified contractor, as per regulations. Council leased buildings are to be inspected as per the lease agreement.

STRATEGY 5.3.2 Make decisions in a transparent and accountable manner for the benefit of the community

5.3.2.1 Provide receptive and responsive development assessment services

5.3.2.1.1 Assess and determine development applications

100% Applications assessed in accordance with legilsation.

5.3.2.1.2 Assess and determine construction certificates

100% Building certificates assessed in accordance with legilsation.

5.3.2.1.3 Assess and determine complying development applications

100% CDC determined in accordance with legilsa-tion.

5.3.2.1.4 Develop A-Z fact sheet for development activities in the Hilltops for the benefit of the community

100% Council updated website with information on planning portal and areas of compliance such as shipping containers. Tutorials prepared for Council's customer service staff.

5.3.2.1.5 Provide certification inspection services

100% Inspections scheduled and carried out.

145




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.3.2.1.6 Maintain a register and inspect private swimming pools in line with NSW Government Partnership

100% Swimming pools inspections completed and register maintain.

5.3.2.2 Provide high quality contract management

5.3.2.2.1 Develop a Procurement Strategy and Framework and implement actions

50% Procurement policy updated and endorsed by Council in April 2021, this will allow the preparation of a Procurement Strategy and Framework to be created

5.3.2.2.2 Develop and implement an enterprise Project Management Framework

90% Project Management Framework developed and currently under review for continued improvement.

5.3.2.2.3 Develop and implement an enterprise Contracts Management Framework

75% Current process being reviewed for continued improvement.

5.3.2.2.4 Undertake transparent tendering and procurement processes

100% Procurement processes have been maintained in accordance with policy and legislation.All tenders are advertised in Tenderlink and various other media platforms.

5.3.2.3 Implement effective governance

5.3.2.3.1 Facilitate the conduct of effective Council meetings

100% Compliance requirements are maintained to ensure Code of Meeting Conduct is followed at meetings.

5.3.2.3.2 Assist the Councillors and staff in meeting their statutory obligations and roles

100% Provision of advice on appropriate standards of behaviours and responsibilities is provided.

5.3.2.3.3 Provide professional development opportunities for Councillors including personalised development plans

100% Professional development opportunities available to Councillors via professional development budget. Various conferences and workshops attended by individual Councillors.

5.3.2.4 Respond to customer/community complaints

5.3.2.4.1 Ensure all complaints are investigated with transparency and integrity

100% Investigations were managed with transparency and integrity.

STRATEGY 5.3.3 Manage the assets andresources of Council ethically, prudently and efficiently on behalf of the community

146




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.3.3.1 Manage land and facilities under Council’s ownership or control to achieve a return for the community

5.3.3.1.2 Manage leases and licenses

100% Current process being reviewed for continued improvement. This is an ongoing process.

5.3.3.1.3 Facilitate property sales and development

100% Council are continuing to review all assets and will provide further updates as the review is completed.

5.3.3.1.4 Operate Council managed caravan parks and camp grounds

100% Ongoing collection as per fees and charges.

5.3.3.2 Responsibly manage Council’s finances and maintain Fit for the Future status

5.3.3.2.2 Develop and implement a single rating structure for the Hilltops

100% Rates harmonisation completed.

5.3.3.2.3 Monitor and report on key financial results

100% 2021 Annual Financial statements lodged by 31 March 2021 extension date, 4 x quarterly reviews submitted to Council. Included realignment of capital program against realistic timeframes/schedules.

5.3.3.2.4 Provide financial management and reporting

100% 2021 Annual Financial statements lodged by 31 March 2021 extension date, 4 x quarterly reviews submitted to Council. Included realignment of capital program against realistic timeframes/schedules.

5.3.3.2.5 Collect rates and charges, and manage sale of land for overdue rates

75% Debt recovery agent commenced, debt reduced 45%. Sale of land process commenced throughdebt recovery agent.

5.3.3.2.6Provide advice to the Council on the reduction of Council’s debt ratio

100% Council reports in occordance with legislative requirements..

5.3.3.2.7 Manage staff delegations

100% All staff have current reviewed delegations.

5.3.3.2.8 Manage Council’s financial systems

100% Council currently meeting all regulatoryobligations using current system. Technology One Remediation commence for budget realignment and design. Council required to implement Peppol e-invoicing by 1 July 2022.

147




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.3.3.3 Embrace technology that increases efficiencies and effectiveness

5.3.3.3.1 Implement Technology One remediation project to optimise advantages of the system

50% Project Control Group established with draft terms of reference and draft project plans for discrete areas.

5.3.3.3.3 Apply new technologies to increase efficiency in Council

100% Ongoing investigation of improvement and efficiency of networks.

5.3.3.4 Implement enterprise risk management processes

5.3.3.4.1 Develop and Implement a Risk Management Framework

50% Risk Management Methodology and Framework developed and requires ongoing improvement.

5.3.3.4.2 Facilitate the practice of risk management for improved decision-making

50% Recruitment of Risk & Insurance Officer and WHS Officer underway.

5.3.3.4.4 Support the Audit Risk Improvement Committee (ARIC)

100% ARIC meetings held October 2020, January, March and July 2021.

5.3.3.4.5 Coordinate internal audit activities and implementation of recommendations

25% Councils internal audit program is currently being considered in light of legislative requirements.

5.3.3.4.6 Participate in Statewide (Insurance) program initiatives

50% Participation limited to self audit programs and review of Business Continuity Plan due to COVID-19 pandemic in second half of year.

STRATEGY 5.3.4 Provide a positive, safe and supportive working environment for employees

5.3.4.1 Develop and improve organisational culture & leadership through learning, development and career progression opportunities

5.3.4.1.4 Promote and maintain coaching and mentoring programs across the organisation to support leadership growth

100% Staff have the opportunity to provide coaching and mentoring to participants in our Apprenticeship and Traineeship programs.

5.3.4.1.5 Undertake ongoing corporate and WHS education of the workforce

100% Weekly WHS colum published in the staff newsletter. WHS information distributed regularly via email and posters displayed. Training conducted regulary to ensure compliance and maintain certifications. Appointment of external consultant to assist in review of policy, procedure and return to work.

148




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.3.4.2 Build workplace capacity

5.3.4.2.2 Develop and adopt a diversityand inclusion strategy that encompasses gender, ethnicity, nationality, race, disability & age

100% Council provides opportunities for youth by way of Traineeship, Apprenticeship, Graduate and Work Experience programs.

5.3.4.3 Align the workforce with corporate goals and objectives

5.3.4.3.1 Develop relevant strategies to support the workforce plan

25% Organisation structure review commenced inline with financial position of council.

5.3.4.5 Develop a strategy for ongoing succession planning

5.3.4.5.1 Identify current skills gaps and hard to attract appointments and implement recruitment strategies to attract and retain skilled staff

25% Formal strategy not developed. However, actively promote staff conducting higher duties in positions to reduce skill gaps associated with turnover.

5.3.4.6 Increased accessibility of human resources infor-mation across Council

5.3.4.6.2 Provide consultancy services and support on performance management, organisational change and improvement initiatives

75% Consultative Committee meetings regularly conducted. Services provided to support the recent workplace change program related to staff relocations and revision of the structure. Advisory service provided to staff and managers on performance matters.

5.3.4.8 Ensure compliance with WHS Legislation

5.3.4.8.1 Undertake State Cover’s annual WHS audit

100% Statecover WHS audit completed, ongoing review and implementation of new procuedures in areas identified needing improvement.

5.3.4.9 Senior Management commitment to effective consultation and communication

5.3.4.9.1 Maintain and support WHS representative committee

100% HR in conjunction with the WHS Officer have ensured training has been supplied to all current WHS committee members and will, when required, update training & respond to any training requests put forward to HR by the WHS Officer. Restructure of streamlined WHS committee underway including adoption of changes to constitution.

5.3.4.10 Maintain commitment to injury management and recover at work system

5.3.4.10.1 Review and maintain WHS injury management and Recover at Work programs

50% Maintenance and review of programs are ongoing. Delivery of Return to Work program outsourced.

149




(1 year)

STATUS: % COMPLETE

TO JUNE 2020


5.3.4.11 Build & maintain a safety culture within Council

5.3.4.11.1 Ensure staff are aware of risk management process requirements of individual roles

100% Compliance training provided to all staff in accordance with the requirements of their roles and responsibilities. On induction all new staff are provided with the Local Government Work Health and Safety Induction Handbook and are required to complete the WHS assessment tool contained within the handbook on the first day of employment. WHS section within weekly staff newsletter Friday Flash which covers off on various WHS topics.

5.3.4.12 Promote health and wellbeing throughout the Council

5.3.4.12.1 Implement, review and maintain Council’s Health and Wellbeing strategy

100% Mental Health Champion program continues. Information on health and wellbeing is provided weekly via staff newsletter. Council also has an Employee Assistance Program that can be accessed by staff and their family members.

STRATEGY 5.3.5 Work with Council committees and representative groups to ensure that Council is receiving sound advice

5.3.5.1 Work in partnership with the community on key projects

5.3.5.1.1 Promote opportunities to join existing or new Council committees

100% Opportunities to join Council Committees and working groups are promoted to the community via print, website and social media.

5.3.5.1.2 Promote and attend community group meetings as required

100% Community group meetings are promoted via print and social media. Promotion of methods for community groups to notify Council of upcoming meetings/events so Council can use appropriate channels to promote to the event. Staff attend community meetings and provide administrative support as required.

150

151



12.2 – 21/229 – END OF TERM REPORT 2017-2021 Responsible Officer: General Manager PURPOSE The purpose of this report is to present the End of Term Report for the 2017-2021 term of Council. RECOMMENDATION That Council:

(a) Endorse the End of Term Report 2017-2021; (b) Place a copy of the End of Term Report 2017-2021 on Council’s Website, and in

Council Libraries and Customer Service Offices following the Local Government Election to be held 4 December 2021; and

(c) Forward a copy of the report to the Minister for Local Government. REPORT/SUMMARY/BACKGROUND Local Councils in NSW are required to undertake their planning and reporting activities in accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005. The aim of the End of Term Report is to provide the community with commentary on Council’s actions to address the Hilltops Community Strategic Plan and Council's Delivery Program 2017-2021. It should be noted that this term was extended due to the delayed Local Government Elections as a result of the COVID-19 pandemic. This report looks at outcomes for the community as a result of activities undertaken by Council and provides an overview of Council’s performance over the 2017-2021 period against the five wellbeing pillars set out in the Community Strategic Plan: 1. Community – Loving where we live 2. Nurturing our natural environment 3. Building a strong and robust regional economy 4. Strengthening the region’s connectivity and maintenance of assets and infrastructure 5. Ethical, proactive, and effective leadership and governance STATUTORY PROVISIONS

Hilltops Council’s End of Term Report for the period 2017 to 2021, is prepared in compliance with section 406 and 428 of the Local Government Act 1993, and the Office of Local Government’s integrated planning and reporting guidelines provided for under section 406 of the Local Government Act 1993.

ATTACHMENTS Attachment 1 - Hilltops Council End of Term Report 2017-2021 POLICY AND LEGISLATION

Local Government Act 1993 Environmental Planning and Assessment Act 1979 Privacy and Personal Information Protection Act 1998

152



COMMUNITY STRATEGIC PLAN LINKAGE Five Wellbeing Pillars: 1. Community – Loving where we live 2. Nurturing our natural environment 3. Building a strong and robust regional economy 4. Strengthening the region’s connectivity and maintenance of assets and infrastructure 5. Ethical, proactive, and effective leadership and governance RISK IMPLICATIONS Failure to meet Council obligations to:

Section 406 and 428 of the Local Government Act 1993, clause 217 of the Local Government (General) Regulation 2005, and the Office of Local Government’s integrated planning and reporting guidelines provided for under section 406 of the Local Government Act 1993.

CONSULTATION AND TIMING The Draft End of Term Report was provided to Councillors for feedback.

153

End of Term Report2017 - 2021

154


Table of Contents

Acknowledgement of Country 4

Message from the Mayor 5

Executive Summary 6

Pillars of the Community Strategic Plan 8

COMMUNITY – Loving where we live 10

Nurturing our natural ENVIRONMENT 22


28


34


50

HILLTOPS COUNCIL END OF TERM REPORT 2017 - 2021 PAGE 2156


Acknowledgement of CountryHilltops Council acknowledge the Traditional Custodians, the Wiradjuri and Ngunnawal People, of the land and water within the Hilltops region. We pay respect to Elders past, present and emerging, and also pay respect to the knowledge embedded forever within the Aboriginal Custodianship of Country.

PAGE 4HILLTOPS COUNCIL END OF TERM REPORT 2017 - 2021158


I am pleased to present the first Hilltops Council End of Term Report for the 2017 – 2021 Term of Office. This Report is produced in accordance with the Integrated Planning and Reporting framework, a Council requirement under the NSW Local Government Act.

The End of Term Report enables us to formally record our achievements over the term of Council, and report on our progress toward the Community Strategic Plan – Hilltops 2030.

Throughout the term of Council we have worked hard to progress a number of projects that will result in new and improved infrastructure and facilities for our local community.

We have focused on developing the Hilltops 2040 Local Strategic Planning Statement and worked on plans for the improvement of Council’s financial position.

As a Council we have collaborated closely with our key stakeholders, the state and federal government, business and industry, our neighbouring Councils and most importantly our residents. By working together we can continue to overcome the significant challenges we face, including most recently the COVID-19 global pandemic.

We have advocated many issues with regional, state and national representatives during the term. These issues include drought assistance, bridges, local infrastructure and water security.

I wish to thank my fellow Councillors, the Executive and staff for their contribution over the past five years.

While as Councillors we are the public face of the organisation, it is the staff who work day to day to serve our community. Under the leadership of General Manager Anthony O’Reilly, the staff are responsible for implementing the community based decisions of Council. I thank staff for their effort and dedication.

I thank residents for their significant contribution throughout this term of Council, especially our volunteers, community organisations, sporting groups and businesses who work tirelessly to make Hilltops a great place to live, work and play.

It has been an honour for me to represent and lead the Hilltops community.

Brian Ingram – Mayor

Message from the Mayor

159

PAGE 6

The End of Term Report is to provide a report to the Hilltops community on what Council has achieved and delivered during the term of the inaugural Councillors of Hilltops Council.

Integrated Planning and Reporting is the framework for planning and reporting by Local Government across NSW. The purpose of the framework is to ensure Councils remain effective, efficient, and accountable to their community for the works and services they provide. The key element is the involvement of the whole of the community in the formulation of the Hilltops Community Strategic Plan.

During 2017 Hilltops Council undertook a comprehensive community engagement process to ascertain the community’s long-term vision and identify their strategic priorities for the region. The purpose of community engagement was two-fold: To create awareness and seek feedback during the development and review of the Community Strategic Plan.

Governed by the requirements of the Office of Local Government, Integrated Planning and Reporting legislation, this is the first End of Term report produced by Hilltops Council.

Council is required to produce a report on its progress in implementing the Hilltops Community Strategic Plan during the Councillors term of appointment. This report is prepared for presentation at the final meeting of the outgoing Council prior to the Local Government Elections to be held on 4 December 2021.

Hilltops Council adopted its Community Strategic Plan “Hilltops 2030” in February 2018

after conducting a comprehensive engagement and consultation strategy with the community.

The Community Strategic Plan is a high-level aspirational plan which identifies the main priorities and aspirations for the future of our community and identifies the strategies for achieving these. It is also required to set out a community’s long term ‘Vision’ for the region.

In addition to the Community Strategic Plan, Council’s Integrated Planning and Reporting Framework extends to include a 4 year Delivery Program and an annual Operational Plan.

The Delivery Program describes how Council will work with the community to achieve community Goals. It outlines the priorities that Council will pursue to meet the Goals and Strategies Council has adopted and presented in Hilltops 2030. The Operational Plan includes Council’s annual budget and provides detailed information on the range of Actions and Projects Council will undertake in the financial year that will assist in progressing towards the agreed community Goals.

This End of Term Report provides comments in respect of progress Council has made through its Delivery Program and Operational Plans between 2017 and 2021 against the agreed strategies presented in the Hilltops Community Strategic Plan.

The aim of this End of Term Report is to provide an update to the Hilltops Community on how the Council is progressing towards achieving the objectives of the Community Strategic Plan.

Executive Summary

HILLTOPS COUNCIL END OF TERM REPORT 2017 - 2021160


PAGE 8

The Hilltops 2030 Community Strategic Plan (CSP)must be based on the social justice principles of access, equity, participation and rights. The CSP addresses the quadruple bottom line with key themes being social, environmental, economic, and civic leadership issues. In addition, Council has also identified infrastructure enabling projects to support key community objectives and goals.

The objectives and strategies identified by the community are based around five wellbeing pillars:

• Community – loving where we live• Nurturing our natural environment• Building a strong and robust regional

economy• Strengthening the region’s connectivity and

maintenance of assets and infrastructure• Ethical Proactive and effective leadership and

governance

The wellbeing pillars are designed to encourage thinking about an activity in a holistic manner rather than just considering the economic bottom line in isolation.

Therefore, community and Council decisions should integrate economic, environmental, infrastructure and social/cultural considerations into governance-based decision making, balancing short term priorities with longer term needs and engaging with community members. This ensures our plans are balanced and in line with the Office of Local Government guidelines.

Pillars of the Community Strategic Plan








PAGE 10

Our community have expressed the importance of retaining our friendly relaxed country lifestyle, our heritage and cultural traditions as this is what keeps us connected to this region and has great appeal to new residents. To retain youth and attract young professionals and their families to grow the capacity of the community, we need to work together in a coordinated approach.

Some of the important strategies to support this include flexible TAFE and university courses that match the skills needs of employers; increased capacity for childcare and after school care; increasing opportunities for youth based volunteering; provide targeted entertainment and cultural activities, and higher quality facilities and services to support work opportunities for partners and family members of young professionals.

Our residents expect to live in a safe and healthy community that offers equitable access to health and specialist services and supports the needs of the aged, disabled and disadvantaged. We strive to provide opportunities for people to contribute to their community and build our sense of connection as this is important for the wellbeing of the community.

COMMUNITY – Loving where we live

We are a network of inclusive and diverse communities who treasure our country lifestyle, have strong connections and cultural history which enriches our quality of life.

$337,404 OF FINANCIAL ASSISTANCE AND

SPONSORSHIP PROVIDED TO COMMUNITY GROUPS IN THE HILLTOPS REGION


A Safe and healthy community

Support networks, programs and facilities that promote health and wellbeing, and encourage healthy lifestyles

Council have encouraged community use of Council facilities, including swimming pools through social media promotion. Council’s customer service takes bookings for recreation and community facilities.

A range of community wellbeing and support programs have been promoted including: QPR Suicide Prevention, dementia, and disability access.

The Hilltops Wellbeing Action Group have implemented a youth mentoring program through the Local Health Advisory Committee.

A mental health and wellness program has been instigated within Hilltops Council to support staff wellbeing.

Ensuring the public is safe through the annual food shop inspections being programmed and carried out weekly by the Environmental Health Officers and annual reports submitted to relevant regulatory authorities. The majority of food shops in Hilltops now have a 4 or higher star rating.

Public health issues which are considered a risk to public or environmental health are investigated with urgency and responded to within 48 hours.

COVID-19 public information shared through Council’s social media platforms to keep the community up-to-date with the latest health advice.

Council commenced the design of a new Companion Animal Shelter for the Hilltops community. The Companion Animal Management Plan is under review to incorporate improvement to animal education, programs and health. Council’s rangers respond quickly to companion animal attacks as a priority. Our Rangers provide daily and after hours animal management services to companion and roaming livestock.


91 SCORES ON DOORS FOR FOOD PREMISES

WERE CONDUCTED WITH 53 ACHIEVING 5 STAR

RATING

165

PAGE 12

• Ongoing engagement with representative sporting bodies to maintain recreational amenities to a high standard and identify sporting needs

• Sport and Recreation Forum held in March 2019 (not held in 2020 due to COVID-19).

• Ongoing delivery of facilities for community use including Boorowa Showground project, outdoor exercise equipment at Roberts Park Harden Murrumburrah, installation of shared connectivity pathways, Young Aquatic Centre Stages 1a and 1b delivered in 2019-20, Boorowa Recreational Park Playground upgrade opened in December 2018, fenced off-leash dog park completed and opened in November 2019 at Young Showground.

Grants are managed for community groups as required according to their particular grant requirements. Grants are acquitted and reported as required by legislative requirements.

Roberts Park Harden Murrumburrah

Young Aquatic Centre

Boorowa Recreational Park Playground


Advocate for the provision of equitable access to whole of life medical and ancillary facilities and services

Council has ongoing dialogue through the Hilltops Wellbeing Action Group (HWAG) to the Murrumbidgee Primary Health Network (MPHN). HWAG is actively engaged in supporting the delivery of health services in a variety of areas across the Hilltops.

Ongoing support for the community to continue aged care facilities are provided in our regional towns, including a public forum which was attended by State and Federal Ministers.

Council has maintained an ongoing advocacy role for improved health services through shared dialogue with existing service providers, politicians both State and Federal and strengthening relationships with various partners in the community to gain a greater understanding of gaps in services to meet community needs.

Social media updates regarding public health policy were continuously broadcast to the Hilltops community along with relevant NSW Health advice.

Encourage retention of medical practitioners to preserve locally based continuity of service

Council has actively supported medical practitioners to maintain services. It hosts an annual rural doctors network event to welcome trainee doctors to Hilltops practices with a view to establishing support networks for them while in the community. Commercial rental accommodation relief has also been provided to local practices, ongoing advocacy has been provided in relation to the number of trainee GP’s allocated to the Hilltops and Council has offered a subsidy for 2 doctor placements.

Work with key partners and the community to reduce crime, anti-social behaviour and improve community safety

HWAG has implemented a Youth Mentoring program through the Local Health Advisory Committee.

Council employed a Youth Engagement and Inclusion Officer in November 2020. The focus of the role is to increase the number of youth-led and youth-driven community activities across Hilltops and engage young people in projects which overcome barriers to participation in the community. The Hilltops Youth Action Group has subsequently been formed, comprising of young people aged 12-24, to help deliver a range of youth specific events.

During the assessment of development applications, Council refer to the Crime Prevention Through Environmental Design Principles (CPTED). CPTED principles aim to reduce antisocial behaviour and improve community safety by implementing good design practices.


HILLTOPS YOUTH ACTION GROUP

COMPRISING OF YOUNG PEOPLE AGED 12-24

WAS FORMED TO HELP DELIVER A RANGE OF

YOUTH SPECIFIC EVENTS

Hilltops Youth Action Group

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Vibrant and connected towns and villages that have a strong sense of belonging

Enable diverse, sustainable, adaptable and affordable housing options through effective land use planning and education

The Hilltops 2040 Local Strategic Planning Statement (LSPS) was endorsed at the June 2020 meeting of Council. Hilltops 2040 provides the strategic direction required to inform local land use and infrastructure planning and management, providing the individual outcomes required that reflect and respond to the various landscapes and communities across Hilltops. The Hilltops LSPS is the key planning document that frames the delivery of the community development vision as well informs the direction of planning instruments and controls, such as the Hilltops Local Environmental Plan and Hilltops Development Control Plan.

A draft Hilltops Local Environmental Plan (LEP) has also been developed and was presented to the community for public comment in March and April 2021. The Hilltops LEP is expected to be adopted by Council in the second half of 2021. This comprehensive local Environmental Plan consolidates the planning instruments of the former 3 Councils’ providing development consistency, environmental protection and opportunity for housing and economic diversity whilst maintaining the existing rural land use.

Respect and enhance the historic character of our Region and heritage value of our towns

Council provides a Heritage Advisory Service offering a Heritage Advisor to work closely with owners of heritage items and provide heritage advice in the protection, maintenance, improvement, history and development of items.

Council administers the annual Local Heritage Places Grant Program. In 2018-19 Masterplans were developed for Galong, Jugiong and Murrumburrah precincts. In 2020 Heritage items were identified in the LSPS and Heritage trails were developed and published in the Hilltops Visitor Guide and website. Council engaged with local community members to develop a Hilltops Heritage study, that informed and identified heritage items in the Hilltops LEP. Opportunities for development of villages have been discussed at Village Workshops and as part of ongoing discussions by the Regional Tourism Committee.

OUR LOCAL HISTORY AND HERITAGE IS EVIDENT

THROUGH FUNDING OF $141,250 TOWARDS THE PRESERVATION OF LOCAL

BUILDINGS AND STRUCTURES WITH HISTORICAL

SIGNIFICANCE


Maximise the community return on investment from renewable energy infrastructure agreements

Community Voluntary Planning Agreements (VPA) with renewable energy providers have been implemented to ensure communities are receiving benefits as a result of being impacted by renewable energy infrastructure. Across the Hilltops there are VPAs with Bango, Coppabella and Rye Park Wind Farms. Community committees have been established as a result of these VPAs to oversee the projects recommended for funding as part of the community enhancement aspects of these Voluntary Planning Agreements. The Galong Limestone Community Enhancement Fund has delivered community projects in the Galong area, including plans for Limestone Park.

The renewable energy infrastructure approvals have also seen significant road upgrades including Galong Road, Burley Griffin Way and Lachlan Valley Way.


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Value our historical significance and cultural traditions

Support the growth of a resilient and vibrant arts and cultural sector across the region

Council has maintained membership of Southern Tablelands Arts, providing input, support and promotion of regional arts events. Councillor and staff representation is also provided on the Southern Tablelands Arts Advisory Panel. A Hilltops Arts and Cultural Regional Committee has also been formed assisting Council and the community with the promotion of regional exhibitions.

Council support local agricultural shows and township events that reward the cultural heritage of agriculture. A variety of annual art exhibitions utilising Council community centres have been held in various townships.

Support and nurture Aboriginal cultural heritage and expression to maximise the spiritual, cultural, economic and environmental values

Hilltops Council is building a strong foundation with the Young Local Aboriginal Land Council (YLAC) to establish the development of an Aboriginal Advisory Committee to address key strategic directions of the YLALC. Council has provided ongoing support for NAIDOC Week events and Harmony Day activities. The identified Wiradjuri learning and cultural centre will be available to the community of Hilltops, maintaining for generations the culture and language of the valued Wiradjuri people.

National Tree Planting day events had been scheduled, but unable to be held due to COVID. These events were aimed to nurture the cultural value of our local indigenous community and the environment in which they live.

Value and encourage multicultural diversity

The Young and District Multicultural Association meet regularly in the Council meeting rooms.

The multicultural workforce community of Hilltops Council is supported through the application of equal employment opportunity principles during the recruitment process and an award that identifies religious and cultural beliefs.

In the township of Young the Department of Education NSW and Council are developing a joint-use Library and Community Facility located at the Young High School. Within that facility a Wiradjuri Learning and Cultural Centre will be established, focusing on education surrounding Wiradjuri Culture and language and building upon the existing strong program at Young High School.

A traditional Welcome to Country is performed at all major Council events by an Aboriginal elder or their delegate. Council is building an ongoing relationship with the Young Local Aboriginal Land Council to support the development of an Aboriginal Advisory Committee to address key strategic direction of the YLALC to support its members.

A number of Citizenship ceremonies are held by Hilltops Council throughout the year to welcome our new citizens to the community.

Council customer service fact sheets are available in a variety of languages including Arabic and Chinese.

Citizenship ceremony



Ensure the libraries are ongoing cultural, recreational, and learning centres for the community

Council has entered into a partnership with the Department of Education at the Young High School to develop a joint use library, cultural and community facility. This project will provide new opportunities to the community through a range of new and diverse facilities such as spaces to support tertiary education and arts and cultural workshops.

Council libraries through 2017 – 2019 welcomed the community for innovative programs including story visits, school visits, mothers’ groups, Take 5 on Fridays, author visits, Baby Bounce, Toddler Story Time, and book clubs. Throughout COVID-19 restrictions Council’s libraries were able to continue services through digital online services such as E books, E audio and E magazines. Library staff are constantly upgrading skills to be able to assist the community with technology.

The book collection is always evolving through the availability of recent best sellers. The non-fiction section is continuously keeping trends of new and emerging subjects and Science, Technology, Engineering and Mathematics (STEM) developments.

Some of the services available to members are free magazine downloads, school holiday activities and infrared technology self-service checkout. The Library website has computer school tutorials and HSC forums as well as life, adult and senior learning tools such as how to use mobile phones, knowledge programs and practise learner driver tests, which are all free for members.

Julie O’Connor Performance Hilltops Library

Library after school board games

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COMMUNITY OBJECTIVE: Embracing our relaxed country lifestyleEnhance the Hilltops regions’ ability to nurture and encourage family life and Value our love of a quiet country lifestyle and take measures to protect it

Council continues to nurture and encourage family life through sustainable population growth and ensuring that development within residential and rural precincts are assessed in relation to their impact on the natural environment. The Hilltops 2040 Local Strategic Planning Statement (LSPS) sets directions, priorities and preferred locations for economic and population growth and the parameters for sustaining environmental values and liveability.

Council continues to work in collaboration with committees such as HWAG and HYAG to promote family wellbeing. Council engages regularly with other stakeholders in the community services sector to ensure community needs are being identified and addressed e.g. Murrumbidgee Primary Health Network, local schools, early childhood providers.

As part of the Hilltops Local Environmental Plan, where the direction of the LSPS is set in a planning framework, the community was extensively consulted to ensure that the LEP reflected the community aspirations in relation to retaining and protecting the natural beauty of Hilltops through appropriate zoning, objectives and controls.

COMMUNITY OBJECTIVE: Nurture and provide opportunities for our youthEncourage a full range of diverse and high-quality educational opportunities to be provided

Council plans to deliver, through its partnership with the State Government, a joint use library facility in Young. Council is also a partner in the annual Young Careers Expo. Council employs six trainees in the 18-25 age group and provides work experience students the opportunity to work within Council throughout the year. Council has an ongoing advocacy role for the provision of high quality educational opportunities in the region.

Council have employed and supported a number of trainees in the following areas:• Customer Service• Tourism and events • Infrastructure• Planning• Land Use

Council’s Environmental Health, Waste and Biodiversity Weed Officers attended local schools delivering educational programs for environmental protection including water testing, weed management, biodiversity control and waste recycle opportunities. Other collaborative flora and fauna educational events included seed collecting programs, native tree planting information and local protected species information.

OUR REGION IS CHARACTERISED BY ITS

SMALL TOWNS AND VILLAGES WITHIN A

RURAL ENVIRONMENT



Support a range of cultural and entertainment activities for young people

A Youth Engagement and Inclusion Officer was employed by Council in November 2020. The focus of the role is to increase the number of youth-led and youth-driven community activities across Hilltops and engage young people in projects which overcome barriers to participation in the community. The Hilltops Youth Action Group has subsequently been formed comprised of young people aged 12-24 to help deliver a range of youth specific events.

Council also provides a range of community owned recreational facilities such as swimming pools, skate parks, parks, playgrounds, connected shared pathways, festivals and events for the engagement of youth in recreational activities.

Many successful local events were held throughout the Hilltops LGA that engaged and supported the healthy development of our youth as well as providing information about valuable services available in the area.

THE $4,435,055 YOUNG AQUATIC CENTRE

UPGRADE OPENED IN 2019

NEW SKATE PARKS CONSTRUCTED IN

BOOROWA AND HARDEN

Skate Day

Climbing Tower

Free workshops

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Encourage an increase in facilities and provision of high-quality services to support families

Council has been able to identify and lobby for programs and the provision of facilities that support all community members. A number of grant funding opportunities were successful that targeted the improvement of local social infrastructure facilities, that have increased their utilisation, diversification of programs and representation of a community within the small regional villages.

To continue the focus of regional development the General Manager has met with local representative organisations to help facilitate high quality childcare within the community and the continuation to support aged care living, housing diversity and supply.

Encourage civic leadership and volunteer participation by young people

A youth ‘Future Leaders’ forum in November 2017 which provided an opportunity for youth to have input into the Community Strategic Plan. A wide range of schools and 55 youth attended the forum. Youth have also been consulted regarding joint use library facility and playground upgrades. School Captains and Youth Ambassadors are also involved in community events such as Australia Day Awards. The Hilltops Youth Action Group (HYAG) formed comprising a diverse membership of young people aged 12-24 and are now meeting regularly and are actively involved in the delivery of a range of activities to engage and support young people across the Hilltops.

$490,000 BOOROWA RECREATIONAL PARK

PLAYGROUND UPGRADE OPENED DECEMBER 2018



Hilltops Council collaborates with its neighbours, and the Federal and State governments to adapt and respond to the availability and use of its precious resources. Council works with others to find alternative energy sources for use by the community and industry.

Reduction, reuse and recycling of materials is being incorporated into the Hilltops way of life via a number of strategic and educational initiatives. The work of groups such as Landcare in the management of our natural resources and

promotion of innovative and responsive land management practices is supported and encouraged. Council has developed and adopted an Urban Tree Management Policy as well as a Rural Roadside Vegetation Management Policy.

Some of the important strategies to support this include flexible TAFE and university courses that match the skills needs of employers; increased capacity for childcare and after school care; increasing opportunities for youth based volunteering; provide targeted entertainment and cultural activities, and higher quality facilities and services to support work opportunities for partners and family members of young professionals.

Our residents expect to live in a safe and healthy community that offers equitable access to health and specialist services and supports the needs of the aged, disabled and disadvantaged. Providing opportunities for people to contribute to their community to build our sense of connection is important for the wellbeing of the community.

Nurturing our natural ENVIRONMENT

Outcome: “We are custodians of our natural environment and landscapes and will protect and improve it for future generations.”


Maintain the environmental integrity of the region

Put land use systems in place that enhance and protect biodiversity and natural heritage in balance with other considerations

The Hilltops 2040 Local Strategic Planning Statement (LSPS) provides the strategic direction required to inform local land use and infrastructure planning and management. It provides the individual outcomes required that reflect and respond to the various landscapes and communities across Hilltops. Council formalised its draft Hilltops LEP to guide the parameters and merit of development within the Hilltops to negate conflict and impact to the built, social, and natural environment.

COUNCIL APPROVED DEVELOPMENT

APPLICATIONS TO THE VALUE OF $209,256,938

Effectively manage waste streams to minimise landfill and maximise reuse

Developed a Waste Management and Resource Recovery Strategy to consolidate the former council services and to guide the management of waste into the future.

The Strategy, which was adopted in September 2021, has responsibility for domestic waste services and landfill. Council works collaboratively with Hilltops communities, other government and regional bodies and various providers and other stakeholders to inform, educate, and enhance resource recovery, and to minimise waste and ensure it is disposed of in a safe, sustainable, financially accountable, and secure manner. Council regulatory compliance requirements under the environmental protection licences is achieved and reported annually.


COUNCIL PROCESSED 17,792 TONNES OF WASTE THROUGH

18 WASTE FACILITIES IN THE REGION

177

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Implement weed management strategies to protect biodiversity and natural heritage

Council entered into a research agreement with the Department of Primary Industries (DPI) on weed investigation and works with Southeast Local Land Services and Riverina Local Land Services to identify invasive and priority weeds and develop effective strategies to minimise the risk posed by these weeds to the community.

Council undertook aerial weed control via helicopter in December 2020, this was a new initiative for the region.

A Regional Weed Management Committee comprising of staff, Councillors and community members has been formed to provide guidance to manage the impact of invasive species. Regular inspections are undertaken of both public and private lands to ensure that a proactive approach is maintained to control invasive weeds within the Hilltops region. The Weed Action Plan (WAP) is reviewed and targets are set annually. Weed Action Plan targets for all years have been met.

Maintain and enhance the health of waterways

To ensure the protection and health of the waterways, council carry out regular testing and assessment of retention and leachate ponds associated with environmental protection licenses. Council’s Environmental Health Officers also investigate and take appropriate action to prevent harm to waterways through evaluation of development assessments and action following pollution incidents. Annual testing and reporting programs association with underground petroleum storage facilities has been completed in association with the Canberra Regional Joint Organisation to identify any potential ground water contamination.

Protect and enhance the beauty of our natural landscapes

Waste education programs have been delivered to local schools in partnership with the Canberra Regional Joint Organisation. Council coordinates the Hilltops Environmental Initiatives Regional Committee which meets quarterly and delivers projects identified by the committee. Council supports sustainability education programs by providing kits to schools, such as water testing and seed collection.

Encourage sustainable farming that meets environmental best practice

Hilltops 2040 provides the strategic direction to inform local land use and infrastructure planning and management including for Agriculture. The new Hilltops LEP will help guide appropriate agricultural development and the protection of agricultural lands.

The continued support to NSW Farmers to deliver training opportunities in Hilltops Farming community as well as the delivery of a range of workshops pre COVID-19 including Export Capability Workshops and region-wide Farming Sustainability Workshops and Industry Capability Network (ICN) Gateway workshops. All of these events have been capability building focused.

Continued support in the education, inspection, and promotion in weed alerts and management practices offered by Council’s Biodiversity officers, working in collaboration with local Landcare groups and Agencies

Aerial weed spraying


Protect and rehabilitate our native habitat and natural resources

Work with the community and Government agencies in raising community awareness, and responding to biosecurity, environmental and biodiversity initiatives

Council is drafting a Policy to help plan and implement environmental protection and restoration programs on Council controlled land. Council has an ongoing role to monitor environmental impacts during the development application, assessment and determination process of developments. Council has developed pest management plans and control programs e.g. Fruit Fly control programs.

Grant funding programs delivered to assist in the eradication of weeds on crown land, benefiting the community use of these public spaces as well as ensuring the advancement of environmental protection.

Support programs that create environmental awareness and promote sustainable practices such as recycling

Council, in partnership with the Canberra Region Joint Organisation, has participated in the Garage Sale Trail and the Household Chemical Cleanout

initiatives each year. These programs encourage recycling and reuse of items as an alternate means to disposal. A-Z recycling fact sheets have also been developed for use by the community and are available on Council’s website. Information on recycling and waste reduction initiatives regularly updated onto Councils website and social media channels.

A school education program is in place, with Radical Recyclers being a huge success with 630 students from various schools within Hilltops attending.

Use technologies in community facilities, infrastructure and service delivery to reduce our ecological footprint

Solar lights at main sporting and community facilities in Harden, Young and Boorowa have been installed via Stronger Communities Fund programs. Council has partnered with local sporting organisations to deliver the use of recycled water from treatment plants to irrigate sporting facilities during times of drought.


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The Hilltops communities maximise renewable and affordable energy resources

Improve environmental outcomes of Councils operations

Solar panels have been installed on Council facilities and electric car recharging stations have been installed in Young and Jugiong. Through the implementation of Voluntary Planning Agreements and wind farm companies, community enhancement funds provide improvements to public infrastructure within these local catchment areas.

Work with key partners to investigate and implement ways to reduce the communities’ carbon footprint

Council advocates for renewable energy providers to educate the community on their source of energy i.e. awareness raising events run by windfarms and other local renewable energy providers.

Facilitate adoption by businesses and the community to employ energy efficient technologies

Council continues to lobby and promote Environmental initiatives through community engagement, development assessment and community representation on committees. Council has initiated the installation of solar panels on Council owned facilities.

Work with industry and Government to facilitate Natural Gas provision to the region

A feasibility study has been completed to have natural gas connected and reticulated to Harden. Council continues to lobby for critical infrastructure such as Natural Gas supply to townships and emerging industrial precincts.

Charging station, Young



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The community has developed a comprehensive Economic Action Plan that will assist in the delivery of this outcome. It is critical that as a community we create the right environment for economic growth which relies on a combination of factors. Improvements continue to be made to make it easier to set up and do business, have trained and skilled workforces available and have the services and infrastructure available that minimise cost of business inputs.

Through the LSPS and the new Hilltops LEP, Council has identified opportunity to grow industrial and commercial land, as well as diversity land uses to allow flexibility in the provision of services. Identification of an industrial precinct in Cunningar that is well established to services and connections has the opportunity to drive innovation in the agricultural industry.


Hilltops is a connected and growing region, with both the local society and economy driven by a culture of innovation and collaboration, capitalising on our agricultural strength


A thriving and diverse economy for business, tourism and investment

Create a welcoming environment for investment and promote the Region as a great place to live, work, invest and visit

‘Live, Work, Play the Hilltops Way branding and marketing campaign developed to promote the region as a great place to live, work, invest and visit. A New Resident Guide and Community Directory have also been created.

A new Hilltops Visitors Guide is being developed for release in late 2021. A Chinese translated version of the current Visitor Guide has also been distributed.

Ongoing promotion of the Hilltops through Destination Marketing, staging of events and festivals.

Meetings, Incentives, Conferences and Events (MICE) Guide currently being developed as a tool to promote the region as a place to host large events and conferences.

Adoption of Hilltops 2040 Local Strategic Planning Statement (LSPS) which provides the strategic direction required to inform local land use and infrastructure planning and management, providing the individual outcomes required that reflect and respond to the various landscapes and communities across Hilltops.

Hilltops Local Environmental Plan developed and scheduled for adoption in the later half of 2021.

Free pre-lodgement Development Application (DA) meetings are offered to developers by Council’s Planning Staff to help smooth the process for DA lodgements.


HARDEN VISITOR INFORMATION CENTRE

OPENED JULY 2019 SHOWCASING A ROOF MURAL CELEBRATING THE NATURAL, ECONOMIC, HISTORIC AND TOURISM ATTRACTIONS OF

THE REGION

Live, Work, Play the HilLtops Way

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Support all sectors of the economy to maximise tourism and business opportunities through stronger alignment with representative groups

The Hilltops Council Regional Economic Development Committee meet quarterly and the Hilltops Regional Tourism Committee meet bi-monthly.

Open Business Forums are held at the start of Hilltops Council Regional Economic Development Committee Meetings.

Council works closely with external stakeholders such as the Southern Region Business Enterprise Centre, Charles Sturt University, Regional Development Australia Southern Inland, Canberra Joint Organisation of Councils, Business NSW and NSW Farmers to deliver a variety of workshops and programs to enhance the skills of local business operators.

Council facilitates industry meetings with relevant State and Federal Government officials to address issues of concern relating to economic development at those levels of Government.

At a Local Government Area (LGA) level the Mayor, General Manager and senior staff hold meetings with individual businesses, Chamber of Commerce representatives and non-government agencies as the need arises concerning economic development matters.

Provide leadership on economic development and tourism initiatives in the Region

Hilltops Regional Economic Development and Hilltops Regional Tourism Committees formed and meeting regularly. Ongoing implementation of Hilltops Economic Action Plan and Hilltops Destination Management Plans.

Quarterly Hilltops Council-Business Chamber Forums are held to discuss issues relating to economic development, brainstorm ideas and overcome challenges collaboratively.

Hilltops Council is a member of the Canberra Region Joint Organisation of Councils (CRJO) and the Mayor and General Manager represent Council at the Executive level. The CRJO is leading the development of the Canberra Region Economic Development Strategy (CREDS), an anchor document designed to lead collaborative work across the region.

Council is represented at officer level on the Economic Development and Tourism Working Groups of the CRJO.

Council is also a member of Destination Southern NSW and works in collaboration with other members to deliver strategies and projects that promote and achieve growth and prominence of the visitor economy.

Facilitate the establishment and relocation of business and industries to the region

Council advocates to other levels of Government to incentivise establishment and expansion of businesses and employment.

Hilltops 2040 provides the strategic direction to inform local land use and infrastructure planning and management and the new Hilltops LEP will help guide appropriate business and industry development.


An Agricultural region of excellence in innovation, technology, and high quality local produce

Promote diversification of the Agriculture sector to increase innovation and adaption

Hilltops 2040 provides the strategic direction to inform local land use and infrastructure planning and management including for Agriculture. The new Hilltops LEP will help guide appropriate agricultural development. Council has supported NSW Farmers to deliver training opportunities in Hilltops and Council delivered a range of workshops pre COVID-19 including Export Capability Workshops and region-wide Farming Sustainability Workshops and ICN Gateway workshops. All these events have been capability building focused.

Support the growth of supply chain distribution channels and associated infrastructure

Council have hosted a series of industry capability network and freight information events in conjunction with NSW and Federal Government, representatives from Canberra Airport, major airlines and freight forwarding companies.

During the term, Council commenced various land use planning studies that would later inform the discussion and narrative associated with the

LSPS and the LEP was the Hilltops transport and freight study. This plan has identified key actions that will support the growth and distribution related to logistics.

Hilltops Council currently has four bridges; Wambanumba Bridge, Bundarbo Bridge, Burragong Creek Bridge and Cudgell Creek Bridge under construction funded through Federal and State funding bodies.

Support the development of sustainable agriculture that protects the environment, public health, human communities, and animal welfare

Hilltops 2040 provides the strategic direction to inform local land use and infrastructure planning and management including for Agriculture. The new Hilltops LEP will help guide appropriate agricultural development.

Work towards a connected region, digitally, socially and physically through freight links

The Hilltops Freight and Transport Study focusses on the ambition to have a freight and transport network that can support growth in Hilltops. It has identified gaps in connections within this network, that Council may focus its energy on in the future.

The Study proposed a series of short, medium and long term actions whilst assisting the development and preparation of a 20 year planning vision in the Hilltops Strategic Planning Statement and Local Environmental Plan for the Hilltops Council area. The study will assist Council in land use and infrastructure planning now and into the future.


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A diversified economy which encourages business development, investment and fulfilling career opportunities to attract and retain residents, especially young people

Support projects that create new jobs in the Region and help to build a diverse and multi-skilled workforce

Hilltops Council Economic Growth and Land Use Strategy was completed in 2019. The Strategy identifies new industry opportunities in seven (7) key areas of the economy noting intensive agriculture as an area of potential investigation.

Council support the delivery of career days, school / university visits and the promotion of grant opportunities. A workshop was held in 2020 for local businesses where Agencies were available to discuss funding and job training opportunities.

Assist business to match their needs with training initiatives to maximise employment opportunities for the region’s young people

Council is a partner with the State Government in the joint use library facility in Young. This facility will be a place that will provide resources to encourage skillsets that meet local employment demands.

Partnerships with various industry organisations and government division which have been created to foster programs of learning to support skills required in the various industries and businesses within the Hilltops region.

Encourage an increase in affordable childcare places and after school programs to support working parents

Council has been working through HWAG to identify and lobby for programs and the provision of facilities that support all community members. The General Manager has met with representative organisations to facilitate high quality childcare within the community.

Build strong linkages with institutions providing flexible education, training and employment pathways in the region especially for young people

Council has entered a partnership to develop a joint use library and community facility with the Department of Education at the Young High School. This project, when complete, will provide facilities for our community that don’t currently exist such as support for tertiary education and arts workshops.

Within that facility a Wiradjuri Learning and Cultural Centre will be established, focusing on education surrounding Wiradjuri Culture and language and building upon the existing strong program at Young High School.



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With more than $540 million of public assets listed, Council considers the collection of asset information, the valuation of all asset categories and the development of an asset system and plans of management, a high priority and core responsibility.

Due to aging assets and diminishing resources, asset management and in particular, maintenance and renewal, represents the single biggest financial challenge facing Council. A primary consideration in the development of new assets will accordingly be the whole of life maintenance and renewal affordability of those assets and the willingness and ability of the community to pay for those assets.


Our community is well serviced and has high quality equitable connectivity to social, built and communications infrastructure.


High quality connectivity across the region enabling linkages to major towns and cities

Encourage companies to provide telecommunications networks (both fixed and mobile) that are of a high standard across the area resulting in improved economic growth and diversification

Council advocates for the provision of better mobile coverage and services including support of the Mobile Black Spot program and NBN improvements. Council communicates with service providers to identify areas that require improvement to their networks as well as communicates with organisations that are involved with the development and implementation of various network installations.

Council provided their written support to telecommunication companies seeking federal funding that would allow improvement to known ‘black spot areas’ as well as an alternate supplier to the region.

Work with key partners to support viable public transport links across the region and connecting to major centres

Young Community Transport provides limited service from Boorowa and Young to Harden Train Station.

Council undertake an ongoing maintenance program at the Young Airport and is seeking to expand the hanger space available. The Hilltops Freight and Transport Study did identify that the option of the airport being utilised as a commercial transport hub was not viable due to the restrictions on the facilities and environment.


PAGE 36

Improve and align key freight linkages towards growing industry demand

The Hilltops Freight and Transport Study focusses on the ambition to have a freight and transport network that can support growth in Hilltops. It has identified gaps in the connections in this network that Council may focus its energy in the future.

This study also identifies that Council has different roles and responsibilities within this network. In some parts Council owns and manages the freight and transport infrastructure (such as some roads), in other parts of the network, Council has a role to lobby state and federal governments to sustain and upgrade the infrastructure (for example rail and highways). The Study proposes a series of short, medium and long term actions whilst assisting the development and preparation of a 20 year planning vision in the Hilltops Strategic Planning Statement and Local Environmental Plan for the Hilltops Council area. The delivery of the strategy will support Council in land use and infrastructure planning now and into the future.

$49.5M in grants have been sourced since 2016 through various grant programs to sustain and improve the local and regional transport network. These grant programs include Bridges Renewal Program, Roads to Recovery, Heavy Vehicle Safety & Productivity Program, Local Road Community Infrastructure Phase 1 and Phase 2, Fixing Country Roads, Safer Roads Program (TfNSW), Fixing Local Roads (R1, R2), Road Safety Program (TfNSW), Regional Roads (Block Grant and Repair Grant) and Active Transport Program.

Council is about to commence construction on Bunbardo Bridge to upgrade it to a heavy mass load bridge which will significantly increase freight movement within Hilltops local government area and adjoining regions.

High quality built infrastructure that is safe and efficient

Provide traffic management solutions that promote safer local roads and minimise traffic congestion

Transport for NSW (TfNSW) is responsible for the control of traffic on all roads in NSW. Council has delegated authority to manage most regulatory signage on local roads. The Local Traffic Committee provides advice and technical recommendations to assist Council in the decision-making process. The recommendations are based on current guidelines and standards as well as community input.

A recent project completed by Council is the Wombat Street roundabout in Young which has been well received and has resulted in improved safety for the Hilltops community.

$49.5M IN GRANTS HAVE BEEN SOURCED SINCE 2016 THROUGH VARIOUS GRANT

PROGRAMS TO SUSTAIN AND IMPROVE THE LOCAL

AND REGIONAL TRANSPORT NETWORK



Provide a roads network that has agreed levels of service for the community and other road users and minimises impact

Council deliver an ongoing program of works according to grant and revenue funding.

Since February 2020 there has been substantial progress in Asset Management with the production of a set of road asset data where Council can identify locations of assets and demonstrate its attributes.

Infrastructure design and investigations are managed on a project by project basis. Road rationalisation and land acquisitions have been investigated on a project by project basis.

Assets are managed in response to works requests and asset management plans.

The identified Capital Works program has been planned and is currently being delivered to a consistent standard to meet Council’s specified sustainability outcomes.

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HILLTOPS COUNCIL RECEIVED $83,907,709 IN FUNDING FROM

BOTH STATE AND FEDERAL FUNDING SOURCES TO FUND

VARIOUS PROJECTS WITHIN THE HILLTOPS COUNCIL LOCAL GOVERNMENT AREA. THESE

INCLUDE BOTH COUNCIL AND COMMUNITY-LED PROJECTS.

COUNCIL MAINTAINS 1,236 KM OF SEALED ROADS AND 1,503 KM OF UNSEALED ROADS



Strengthen the integration of essential service delivery and growing infrastructure needs of the region

Council is undertaking an Integrated Water Cycle Management (IWCM) Plan which provides a basis for integrating water delivery in the region. Council continues to provide water and sewerage maintenance activities across Hilltops region.

Sewerage options for Jugiong were assessed as part of the IWCM project, further assessment and community consultation will be undertaken at the next phase of the IWCM strategy plan.

Work within our constraints to standardise the level of services offered between towns and villages

To be completed as part of consultation for Final Asset Management Plans and the next Community Strategic Plan.

Due to COVID-19 restrictions this is still to be completed as part of Village Meetings with village plans to be developed for three villages as part of Stage one.

Jugiong and Galong communities have developed village master plans with respective priority lists.

Continued representation by Council staff and/or Councillors at Progress Association meetings.

Develop a plan for the equitable distribution of costs for the provision of infrastructure

The Long Term Financial Plan is reviewed annually during the budget process. Development and Contribution Plans are currently being reviewed.

Maintain assets in line with the agreed levels of service for the community

Funding gained through the Bridges Renewal Program Round Five, Heavy Vehicle Safety and Productivity Program Round Seven and Fixing Country Roads for the replacement of Wambanumba Bridge, Bundarbo Bridge, Burragong Creek Bridge, Spring Creek Bridge and Cudgell Creek Bridge.

An Asset Management Strategy was adopted by Council 28 June 2018 to enhance the ongoing maintenance and repairs of council owned and managed buildings and facilities, including parks and play spaces.

Through the Stronger Communities Fund and the Stronger Country Communities Fund various facilities have been constructed or had improvements made to them including, village town halls, showgrounds, playgrounds, public toilet facilities, sporting ovals and recreation fields. All projects are delivered within the funding requirements.

COUNCIL MANAGES AND MAINTAINS 39 PARKS AND 17 OVALS IN THE

HILLTOPS REGION

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Provide best practice water cycle management

Ensure all towns have access to secure and high quality potable water supply that meets industry best practice

The Hilltops Integrated Water Cycle Management Plan will be completed in late 2021 after further discussions with DPIE, this was delayed due to the additional works and reviews of the Boorowa Drought Security Project.

Work with key partners to ensure all villages and towns have sufficient water storage for emergency management

Council engaged a consultant for modelling the water supply network in Harden and Boorowa. A report was provided on the reservoir capacity requirements. Young reticulation modelling was undertaken in 2016. Young has adequate water supply storage. The modelling of the Harden and Boorowa water networks as part of the IWCM process will identify the storage requirement for all towns and villages. Once completed these studies will form the basis for future storage upgrades.

Protect and improve catchments across the Region by supporting relevant partners

Council developed policies relevant to Hilltops region to protect and improve catchments across the region, these policies are reviewed as required. Council works closely with Goldenfields Water to minimise impacts to these catchments. Water testing and monitoring is carried out in areas of concerns to ensure development within local areas are complying to their environmental and development conditions. During assessment within identified catchment areas, Council ensures that all applications are referred to the relevant water and environmental agencies, to obtain concurrence or general terms of approval.

PAGE 40

HILLTOPS COUNCIL MANAGES AND

MAINTAINS 141KM OF WATERMAINS IN THE

REGION



Manage sewerage quality to meet industry best practice

Regular operation and maintenance work in the sewer system has been maintained over the term with minor repairs and sewer reticulation relining undertaken in Boorowa, Harden and Young.

Council has been issued four Environmental Protection Licences by the NSW Environmental Protection Authority (EPA) which include the Young, Harden and Boorowa Sewerage Treatment Schemes as well as the Boorowa Swimming Pool.

Hilltops Council has a Pollution Incident Response Management Plan (PIRMP) for each licensed site, which details the procedures for the response and reporting of pollution incidents. Council’s PIRMPs assist Council staff to correctly identify pollution incidents. Utilisation of these plans aims to improve, monitor and demonstrate environmental performance. All parameters complied at 100% over the term.

Manage stormwater systems to maximise reuse potential and meet industry best practice

Council monitors the quality of recycled water provided to areas located at Sporting Ovals (McLean Oval, Station Street Oval, Harden Country Club Golf Course) in Harden as well as Young Golf Course and Miller-Henry Oval in Young.

Ongoing operational delivery to manage, maintain and operate storm water pits and systems to be fit for purpose.

STORMWATER DRAINAGE IMPROVEMENT

PROGRAMS DELIVERED ACROSS THREE MAIN

TOWNSHIPS

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Infrastructure Highlights

Highlights of the projects delivered by Council during the term include:

PAGE 42

2016-2017 HIGHLIGHTSCompletion of the Wombat Recreation Ground Toilets with disabled access

Commenced planning for the new RFS Zone Fire Control Centre and Region West headquarters

Construction of the Harden Skate Park

Expression of Interest submitted jointly with Cowra and Blayney council to have rail line reopened to remove road freight burden with application for full section between Demondrille to the northern side of Lachlan River at Cowra (in addition to the previously committed $5M to reopen between Demondrille and Maimaru)

Plans commenced and initial funding allocated for a new $6.5m multi-purpose education & community precinct to include a new library and integrated University facility

Young Hall Brothers Oval Facilities Upgrade

Invested in the refurbishment of a Council owned premises to increase access to medical services in Young

Preparation of grounds for Reid’s Flat Gymkhana and the Boorowa Combined Schools Football/Netball Carnival

Upgrades/improvements to Cunningar Grain Terminal (Grant Project Management)

Advocated for passing lanes on Lachlan Valley Way to increase freight productivity and efficiency

Goldenfields Water County Council water conservation methods have been adopted across the Young and Harden areas

Water mains replacement in North, Derby, Lucan and Clarke Streets in Harden-Murrumburrah totalling 3.75km

Commencement of Integrated Water Cycle Management Strategy covering the Hilltops

Commenced review of drinking water quality management plans

Stormwater drainage improvement program delivered across three main townships

Sewerage treatment plants managed to meet EPA effluent quality requirements

Roadside and reserve weed control program delivered

Flying fox management plan developed

Young Cemetery Masterplan adopted

Consolidation of waste servicing contracts for former Boorowa and Young LGA’s pending finalisation of comprehensive waste services review to determine best long term fully integrated waste servicing solution (noting Harden is still internally serviced)



2016-2017 HIGHLIGHTS cont.Commenced transition of the Southern Slopes County Council (SSCC) that was trading as Southern Slopes Noxious Plants Authority back into Hilltops Council due to the constituents of SSCC only being Hilltops and Yass postmerger

Commenced street light review program with CENTROC and CBRJO to plan for transition to lower energy and more efficient LED street lighting with smart controls

Commenced conversion of Boorowa landfill to waste transfer station to consolidate waste to Bald Hill facility Undertook storm damage repair works

Finalisation of Frogmore Waste Transfer Station

Completed for the Roads and Maritime Services resealing works on Burley Griffin and Olympic Highways

Bitumen resurfacing on local roads within the Hilltops Area

Pavement rehabilitated on rural local roads and regional Roads funded from external grants and Section 94 sources

Further Cycle way shared path stage completed in Albury Street, Murrumburrah, footpath linking path construction works completed in Ward and Derby Streets, Murrumburrah.

Unisex disabled access toilet constructed at the Wagenbah (Wombat) recreational grounds

Further stage completion of landscape works at the Wombat sculpture park, Wombat

Pavement and drainage reconstruction completed in Bathurst Street, Murrumburrah about railway underpass.

Shoulder reconstruction and intersection reconstruction completed in Albury Street

Wash down bay and heavy vehicle access pit works completed in Harden

Electrical upgrade works undertaken at Harden Caravan Park, Wombat Hall, Jugiong Hall and Trinity Business Centre

First stage of external weatherproofing works commenced at the Mechanics Institute, Harden

Trinity Centre, (Fire Control Office Block), external painting completed

Consolidated tendering for road sealing leading to considerable financial savings

New online monitoring equipment installed at Boorowa Water Treatment Plant

Inspection and cleaning works undertaken at town reservoirs and clear water tanks

Programmable Logic Controller and Supervisory Control and Data Aquisition upgrade at Boorowa Water Treatment Plant

Upgrade to Boorowa Water Treatment Plant safety ladders to meet Work Health and Safety standards

Swimming pool painting and repairs

Pedestrian Access paths Along Scott Street, Queen Street and Pudman Street

Completion of 5 lot subdivision (Market Street Boorowa)

Storm damage repairs on Local and region roads

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2016-2017 HIGHLIGHTS cont.Shade and seating improvements at the Boorowa Pool

Boorowa Showground upgrade and amenities building with associated field development

Completion of work on Young Road for Fixing Country Roads/ National Heavy Vehicle Grants

Events planning and preparation - Woolfest, Football/Netball Carnival, Cherry Festival

Closed Circuit Television inspection of 440m of Boorowa area sewer pipes

New screen extractor at the Boorowa Sewerage Treatment Plant inlet

New lids and jib kits at pumping stations

Manhole refurbishment

New Sewer Treatment Plant inlet flow Radio Terminal Unit

New switchboard and controller at pumping stations

Chillingworks Road shoulder widening

Maimuru Soldier Settlers shoulder widening

Fixing Country Roads and Heavy Vehicle Safety and Productivity funding awarded and works completed on a section of Murringo Road between Boorowa and Murringo

Roads to Recovery Funding granted and works completed

REPAIR grant projects funded for upgrades to both Milvale Road and Tubbul Road intersection as well as Milvale Road and Old Forbes Road intersection

Upgrade to Darby’s Falls Road through funding granted from Blackspot program

Installation of kerb and guttering at the intersection of Jugiong Road and Riverside Drive

2017-2018 HIGHLIGHTSState highway heavy patching

Heavy patching regional roads and urban/rural (local roads)

Ardenree culverts and drainage

Bribbaree drainage

MR78 drainage upgrades

Cranfeld oval upgrade earthworks

Crowther Creek Bridge Completed

Apps lane realignment on Olympic Highway north of Young completed

State highway safety barrier upgrades completed

Bitumen resurfacing on local roads within the Hilltops Area

Pavement rehabilitated on rural local roads and regional Roads funded from external grants and Section 94 sources.



2017-2018 HIGHLIGHTS cont.Murringo Road Fixing Country Roads and National Heavy Vehicle Productivity and Safety pavement improvements

Cunningar Road Fixing Country Roads Pavement Rehabilitation

Murrumburrah Court House restoration works

Lighthorse Memorial water feature upgrade

Galong Hall upgrade – floors

Harden Racecourse shower block upgrade

Roberts Park outdoor gym

Wombat Reserve play shade structure

Harden Racecourse fencing

McLean Oval irrigation replacement

Galong Tip land fill rehabilitation

Murrumburrah landfill cleanup

Trinity Centre refurbishment

Galong Park shade structure

Station Street footpath

Rugby League field relocation Boorowa

Boorowa Showground building renovation

Boorowa Showground horse stable rejuvenation

Boorowa Swimming Pool painting- tiling and backwash tank, acid tank, spillway for chlorine

2018-2019 HIGHLIGHTSJugiong Business Area Landscape Masterplan

Freight and Transport Study

Hilltops Rural and residential Study

Galong Masterplan

Jugiong Electric Vehicle Charge Point

Young sporting Ground linkage pathway 3.2 km

Iris/North Street Showground linkage pathway

Old Forbes Road section widening

Reseals rural local roads

Resealing works urban streets

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2018-2019 HIGHLIGHTS cont.State Highways Heavy patching works

State Highways reseals

McHenrys Creek bridge duplication and road approaches

Tarrants Gap Rd causeway bridge replacement

McMahons Reef Road heavy patching selected segments

Gravel resheet program unsealed road network

Young unsealed laneways, 4 laneways reconstructed and sealed

Frogmore Road, section of road rehabilitated

Cunningar Road, 2 major sections of pavement rehabilitated

Rugby Road, section of pavement rehabilitated near "Oakhill"

Spring Creek Road bridge deviation

Wambanumba Bridge low level deviation

Wombat Hall disabled toilet construction

Boorowa Recreation Park toilet construction

Boorowa Recreation Park playground upgrade

Boorowa Recreation Park pedestrian lighting upgrade

Harden Visitor Information Centre upgrade

Mechanics Institute upgrade works

Young, sections of Sewer mains replaced/upgraded

Boorowa, sewer extended to Showground

Boorowa, water supply extended to Showground

Harden, sections of water main replaced

Fixing Country Roads Program – Murringo Road, Cunningar Road and McHenry’s Bridge Duplication

Successfully sourced federal funds were used on Bridge Renewal Programs at McHenry’s Creek on the Henry Lawson Way and the completion of the Bennet Springs project

Funds were also allocated across the Hilltops Region as part of the Roads to Recovery funding program

Bunyip Preschool Educational scooter and cycleway

Three bridge projects (Bennet Springs, McHenrys, and Crowther Creek)

Sporting facility linkage pathway in Young

Boorowa Playground



2019-2020 HIGHLIGHTSBoorowa Recreation Park amenities and lighting upgrade

Lagano and Tarrants Gap Bridge projects

Pavement rehabilitation works across the region including Rugby Road and Jugiong Road

Henry Lawson Way/Iandra St intersection upgrade

Young Tennis Court Upgrade

Young Arts and Culture Precinct amenities

Boorowa Waste Transfer Station

Installed four new water fast filling stations across the region

Water main replacement program, Young

Installed sewer rising main and pumpstation at the Harden Racecourse in conjunction with an extended water main reticulation

Reseals rural local roads

Resealing works urban streets

State Highways Heavy patching works and resealing works

Regional Roads heavy patching and sealing works

Rugby Road Pavement rehabilitation near Walla stage 1

Jugiong Road pavement rehabilitation near Jugiong

Berthong Road staged shoulder widening

Victoria Gully Road pavement rehabilitation

Burkes lane pavement rehabilitation

Musgrave Street reconstruction

Frogmore Road, staged pavement reconstruction Complete

Battery Road reconstruction

Barwang Road heavy patching and sealing works

Colorado Road pavement rehabilitation

McMahons Reef Road heavy patching selected segments

Unsealed road resheet program

Boorowa Tennis courts Underway

Boorowa Showground Emergency evacuation helicopter pad area, road entry upgrade and switchboard upgrade

Templemore St Water main renewal

Back Creek Rd rising water main replacement stage 1

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2020-2021 HIGHLIGHTSRoad works completed on: Scenic Rd, Dundas St, Frogmore, Kennys Creek, Grassy Creek, Bennet Springs, Bribbaree, Berthong, Hintons, Colorado, Moppity, Backcreek, Mcmahons Reef

Four Bridges; Hannons, Wambanumba, Spring Creek, Cudgell Creek

Bundarbo Bridge

Burrangong Bridge Duplication

Galong Road

Boorowa Skate Park

Harden Pool Amenities

Four Bulk Water Standpipes

Boorowa Rotunda Upgrade

Murrumburrah Showground

Burrangong strategic pathways

Young Aquatic Centre

Milvale Road upgrades

Tarrants Gap Road upgrade

Coddington Park upgrades

Young and Harden Activity Cycleway

Harden Racecourse

Boorowa Showground Horse Arena stage 2

Lambing Flat Chinese Garden upgrade

Reseals rural local roads complete

Resealing works urban streets complete

State Highways Heavy patching works and reseals

Rugby Road improvements

Battery Road Upgrade

Cowra Rd and Old Monteagle Rd Approximately 660m of watermain replacement underway

Regional Roads heavy patching and sealing works complete



The community expressed the need for timely, improved and transparent communications and community engagement from Council in decisions that impact everyone and improved customer service and response times to community requests. All public agencies and community led organisations, including Hilltops Council, must have appropriate governance and reporting structures in place to transparently guide their resourcing decisions. Council must ensure that it provides ethical, proactive and effective leadership to guide its future direction and contribute toward achieving the community objectives, as the majority of Council resources and time are expended in maintaining and improving the assets and associated infrastructure on behalf of the community.

Council must accurately measure the state and condition of its assets and infrastructure to appropriately inform its decision making and to prioritise and allocate its resources.


We are an engaged and informed community involved in effective and ethical decision making to achieve our community aspirations for our collective future.



Working together to achieve our objectives through strong civic leadership

Develop clear strategic direction through the Community Strategic Plan, Delivery Program and Operational Plan

A Community Strategic Plan “Hilltops 2030” was developed in consultation with communities of the Hilltops region and is the basis of the Delivery Program and Operational Plan. The outcomes of the delivery and operational plan are reported to Council every six months.

The Community Strategic Plan outlines the community’s aspirations and long-term vision for Hilltops. It is based on collaboration between all levels of government, local agencies, residents and visitors of Hilltops. It is a road map for the long-term which will be used to guide shorter-term planning and actions. The Community Strategic Plan has five wellbeing pillars - Community loving where we live, Nurturing our natural environment, Building a strong and robust regional economy, Strengthening the region’s connectivity and maintenance of assets and infrastructure and Ethical, proactive and effective leadership and governance.

Actively engage with State, Federal and non-government agencies in a local and regional advocacy role

Regional meetings with State and Federal Government were held and various submissions to Office of Local Government made. The General Manager attends quarterly meetings with Canberra Regional Joint Organisation (CRJO). The CRJO provides a forum for Councils, state agencies and other stakeholders to work together at a regional level to identify shared priorities, that assist to deliver important regional projects.

Partner with and provide support to organisations who deliver services and programs locally

Council, with the support of the Kruger Trust contributed $1.244M towards power, water and sewerage infrastructure and worked closely with the Rural Fire Service (RFS) to deliver the RFS Headquarters and training facility in Harden. Council also provides ongoing advocacy for adequate police facilities in the region. Council has paid the relevant levies associated with provision of support to these services.

Council also worked closely with the RFS in fire mitigation works on Council controlled lands with urban communities as authorised by RFS. Council also attends regular Local Emergency Management Committee meetings.

205

Maximise opportunities to secure external funding for partnerships, projects and programs to improve the quality of life for residents and visitors

Hilltops Council receive funding from both State and Federal funding sources to fund various projects within the Hilltops Council Local Government Area. These include both Council and Community-led projects. Funding gained since 2016 includes Federal Funding of $25,463,218 and State Funding of $58,444,491.

Council works closely with various community groups to assist with grant submissions, provide auspicing and letters of support for these grant applications as well as provide practical assistance where feasible.

Develop partnerships with business industry and agriculture leaders

Consultation with various business and agriculture leaders in the preparation of the LSPS.

Development activities are reported to council on a monthly basis with reports provided to state as required.

To enhance professional development staff are encouraged to attend workshops and forums within their areas of expertise and create networks with both urban and regional councils.

Council partnered with the Charles Sturt University Engineering Faculty to participate in their engineering cadetship program. There was also a cadetship for sustainable growth and strategic planning. Student Planners were engaged through a Univeristy of NSW placement partnership program.

An engaged and connected Community

Provide clear, easy to understand and transparent communication to the community utilising a variety of channels, targeting towns, villages and rural areas

Regular communication with media outlets and local regional journalists. Media release and media enquiries are responded to in a timely manner with accurate information provided. Community newsletters, increase of social media presence, print and radio advertising as well as website and video blogs are created to ensure that all sectors of the community are being reached, with two-way community communication being encouraged through all channels.

Council prepared and identified a site specific website for the Local Environment Plan. This website was set up for easy access to maps, information, community sessions and plans or studies prepared by Council.



Work with all our partners so they are well informed, proactive and responsive to current issues that impact the community

Council holds meetings to advocate its position and promote regional issues, meetings held with state and regional organisations and the community. Community consultations held on various development applications as well as amendments to plans and policies for 28 days in accordance with legislative requirements, access to this information provided in a variety of formats to ensure that communication is reached to all members of the community. Progress Associations have Council representation as part of Section 355 committee status.

Encourage and provide opportunities for community access and participation in Council decision making

Weekly Council Column printed in Hilltops Phoenix, Council website and Facebook page. Message from the Mayor in each community newsletter and Mayoral video updates published monthly.

The Mayor is available to meet with community members including neighbouring villages to discuss items relating to Council every Tuesday via phone during COVID-19 restrictions.

All council policies and plans placed on public exhibition for community feedback. Exhibitions periods are advertised via various media channels including print and digital. Public workshops, forums and surveys conducted regularly.

Hilltops Community Participation Plan was created and relates to the planning functions of Council only. The CPP has been prepared as a requirement of the Environmental Planning and Assessment Action 1979 (EP&A Act) under Division 2.6 and Schedule 1. It has also been prepared to meet the requirements of the community participation principles set out in Section 2.23(2) of the EP&A Act.

Actively listen and respond to the community, providing high quality customer service

Internal sharing of information is promoted by the production of a weekly staff newsletter - Friday Flash, with regular staff emails sent from the General Manager. Council manages its records and information through ECM which allows for collaboration between teams as well as eliminating the use of paperbased documents to encourage ease of access to all information for staff. This has allowed staff to access information sought by the public in a timely manner. A customer service manager has been engaged to increase efficiencies and procedures in the customer service environment and enables a uniformed service provided to all in the community.

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PAGE 54

Plan and lead with good governance

Undertake Council activities within a clear framework of legislative compliance, strategic planning, policies, risk management, procedures and service standards

The Hilltops Local Strategic Planning Statement (Hilltops 2040) was finalised and endorsed by Council at the June 2020 meeting, following amendments to the draft plan in response to public submissions. The endorsed document was successfully uploaded to the Department’s Planning Portal satisfying section 3.9 of the Environmental Planning and Assessment Act, 1979.

Councils Business Continuity Plan has been implemented and proven during COVID-19.

Make decisions in a transparent and accountable manner for the benefit of the community

The Operational Plan was revised and adopted annually during the term. All council procurement activities were undertaken in accordance with Councils policies, relevant guidelines and legislation with all noncompliance monitored and reported monthly to Council. Audit Committee meetings were conducted quarterly during the term. Councils Code of Conduct was reviewed and adopted at the June 2019 Council meeting.

Manage the assets and resources of Council ethically, prudently and efficiently on behalf of the community

• Quarterly meetings with the Audit Risk Improvement Committee held have been held.

• Leases and licences are reviewed annually.

• Sales and development of properties are completed as required.

• Caravan and camping grounds are reviewed annually and upgraded when required.

• Continuous monitoring of budget and reports on key financial results are provided to Council within legislative timelines.

• Manage and review Rates and Charges

• Manage and review Debt Ratio

• All staff have reviewed current delegations.

• Migration of financial systems to one central TechOne system was completed.

• Utilisation of Microsoft Teams was implemented during COVID-19 increasing Councils ability to communicate freely without geographical limitations.

COUNCIL ACTS RESPONSIBLY IN ITS CIVIC LEADERSHIP ROLE AND IS EFFECTIVE IN PLANNING AND MANAGING LOCAL GROWTH AND CHANGE



Provide a positive, safe and supportive working environment for employees

Council has a robust and thorough WHS induction program which employees, contractors, work experience students and volunteers are required to complete prior to working at Council. Council has engaged with organisations who provide specialised training relative to Council functions. Compliance training provided to all staff in accordance with the requirements of their roles and responsibilities.

Notifications are provided in the weekly staff newsletter on WHS issues and reminders. Council provides annually flu vaccination for any staff member who is interested. Council also has an Employee Assistance Program provider to provide confidential counselling sessions to staff in need.

Annual performance reviews and training plans are undertaken. Consultive Committee held frequently where staff issues and concerns are raised by staff representatives and addressed by management. Regular information on HR matters are provided in weekly all staff toolbox meetings.

Work is undertaken with Council committees and representative groups to ensure that Council is receiving sound advice.

Opportunities to join Council Committees and working groups are promoted to the community via print, website and social media. Community group meetings are promoted via print and social media. Staff attend community meetings and provide administrative support as required.

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PAGE 56

Our Councillors

Brian Ingram Mayor

Tony WallaceDeputy Mayor

Greg Armstrong Tony Flanery

John Horton Chris Manchester Rita O’Connor Margaret Roles

Matthew Stadtmiller John Walker Wendy Tuckerman (until March 2021)



Councillor Meeting Attendance

Brian

Greg

Tony F

John H

Chris

Rita

Marg

Matt

John W

Tony W

Wendy

Out of

2017-2018 OCM 9 7 8 9 8 9 8 8 9 8 9 9

2018-2019 OCM 11 11 10 10 8 11 11 7 10 8 11 11

2019-2020 OCM 12 12 12 12 11 11 12 9 11 9 11 12

2020-2021 OCM 14 15 14 15 15 15 12 13 15 13 7 15*

Total of Attendance of OCM 46 45 44 46 42 46 43 37 45 38 38 47

2017-2018 ECM 2 2 3 3 3 3 3 3 3 3 3 3

2018-2019 ECM 1 1 0 1 1 1 1 0 1 1 1 1

2019-2020 ECM 7 7 5 7 7 5 7 3 5 4 5 7

2020-2021 ECM 6 6 4 6 5 4 5 4 4 5 1 6*

Total of Attendance of ECM 16 16 12 17 16 13 16 10 13 13 10 17

2018-2019 Workshops 34 34 13 27 20 15 28 3 2 11 16

* Note: to the end of October 2021 due to extension of Councillors Term

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PAGE 58

Executive Staff


• General Manager: Anthony O’Reilly

• Director Infrastructure: Bileen Nel

• Director Planning: Claire Scott

• Executive Manager Destination & Customer: Sarah Karaitiana

• Chief Financial Officer: Courtney Taylor

Left to right: Chief Financial Officer Courtney Taylor, Executive Manager Destination and Customer Sarah Karaitiana, Director Infrastructure Bileen Nel, General Manager Anthony O’Reilly and Director Planning Claire Scott

212

Contact Hilltops Council

COUNCIL OFFICES

Young: 189 Boorowa St, YOUNG

Boorowa: 6-8 Market St, BOOROWA

Harden: 3 East St, HARDEN

Monday to Friday 8.30am – 5pm

1300 445 586

[email protected]

www.hilltops.nsw.gov.au

213



12.3 - 21/230 – HILLTOPS COUNCIL OFFICE CHRISTMAS CLOSE DOWN Responsible Officer: General Manager PURPOSE The purpose of this report is to advise Council of the proposed closing of Council’s administration building for the Christmas break. RECOMMENDATION That Council:

(a) Endorse the closure of Council operations from 12 noon on Friday, 24 December 2021, with operations to reopen on Tuesday, 4 January 2022; and

(b) Note that a skeleton staff will be employed over the Christmas break. REPORT/SUMMARY/BACKGROUND Christmas Day this year falls on Saturday, 25 December 2021. Traditionally Council has closed the office for the Christmas/New Year period, with both the offices and depots closing at 12 noon on Christmas Eve. It is proposed that this year Council will close from midday Friday 24 December 2021 until Tuesday 4 January 2022. During this period operational staff will be requested to take holidays, with a skeleton staff still active for unavoidable works. Waste Transfer Station operating hours and kerbside collection days will be advertised in local newspapers, and Council’s website and Facebook page. Suitable notification will be given to householders who are affected. Arrangements for extra services in parks and recreational areas will be made. COMMUNITY STRATEGIC PLAN LINKAGE Wellbeing pillar - Providing ethical, proactive & effective leadership & governance

Objective 3 - Plan and lead with good governance Strategy 3.1- Undertake Council activities within a clear framework of legislative

compliance, strategic planning, policies, risk management, procedures and service standards

Strategy 3.2 - Make decisions in a transparent and accountable manner for the benefit of the community

CONSULTATION AND TIMING

Recycling and Garbage Contractors.

214



12.4 - 21/231 – CASH AND INVESTMENT REPORT Responsible Officer: Manager Financial Services PURPOSE The purpose of this report is to provide a monthly report detailing all Council investments in accordance with Clause 212 of the Local Government (General) Regulation 2005. RECOMMENDATION That Council:

(a) Receive the Statement of cash and investments as at the 31 October 2021. REPORT/SUMMARY/BACKGROUND A list of Council’s cash and investments as 31 October 2021, and the source of the cash invested is detailed below. S & P

Rating Date Lodged

Maturity Date

Interest Rate

Value $

AMP Bank A2/BBB 11-Dec-20 13-Dec-21 0.75% 2,000,000 AMP Bank A2/BBB 28-Jan-21 16-Dec-21 0.75% 2,000,000 National Australia Bank A-1+ 2-Aug-21 1-Nov-21 0.27% 500,000 AMP Bank A2/BBB 3-Aug-21 1-Nov-21 0.30% 1,000,000 National Australia Bank A-1+ 16-Aug-21 15-Nov-21 0.21% 1,000,000 National Australia Bank A-1+ 27-Sept-21 06-Jan-21 0.20% 2,000,000 Commonwealth Bank A-1+ 11-Oct-21 11-Jan-22 0.20% 1,000,000 St George Bank A-1+ 19-Oct-21 19-Apr-22 0.15% 4,068,812 St George Bank A-1+ 21-Oct-21 21-Feb-22 0.07% 4,694,701 National Australia Bank A-1+ 25-Oct-21 25-Jan-22 0.21% 2,000,000 Total Term Deposits Average Int 0.31% $20,263,514 Bank and Cash Managed Fund

Interest Rate

$

Bendigo Bank Ongoing 0.00% 502,130 Commonwealth Bank Ongoing 0.01% 126,318 NSW Treasury Corp Ongoing 0.05% 8,267 NAB General Fund Ongoing 0.01% 276 Commonwealth Bank Ongoing 0.01% 4,343,338 Commonwealth Bank Ongoing 0.05% 3,007,826 ANZ Bank Ongoing 0.05% 4,400 NAB At call Ongoing 0.05% 46,312 Commonwealth Bank Ongoing 0.05% 2,981 Commonwealth Bank Ongoing 0.01% 4,309,899 Commonwealth Bank Ongoing 0.05% 2,003,142 Total Bank and Cash Managed Funds Average Int 0.03% 14,354,889 Total Cash and Investments

$34,618,403

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POLICY AND LEGISLATION The Investment Policy was adopted by Hilltops Council on the 24 May 2016.

Council investments comply fully with section 625 of the Local Government Act, 1993, Local Government (General) Regulation 2005 paragraph 212 and Council’s Investment Policy.

Certified by Christine Wells, Expenditure Accountant, on 8 November 2021.

COMMUNITY STRATEGIC PLAN LINKAGE 3.1 Undertake Council activities within a clear framework of legislative compliance,

strategic planning, policies, risk management, procedures and service standards.

FINANCIAL IMPLICATIONS Due to the current financial market conditions, investing with the major banks has been limited by the financial institutions restricting their demand for deposits. Council is often unable to place deposits with approved institutions.

Council will now move funds from its general accounts to on-call accounts that pay a slightly higher (but just above zero) interest rate where it is unable to obtain suitable deposits.

Council’s interest income budget is $156,750 income earned to date is $28,125. This represents 18% of the budgeted income.

RISK IMPLICATIONS The table below represent a visual picture of the risk rating of Councils portfolio.

% of funds invested in each category

% of Funds invested with each Institution

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12.5 - 21/232 – OUTSTANDING RATES AND CHARGES AND SUNDRY DEBTORS REPORT Responsible Officer: Manager Financial Services PURPOSE The report provides information to Council on the collection of rates and annual charges and the water usage charges for the 2021/2022 financial year as at 31 October 2021. RECOMMENDATION That Council

(a) Receive and note the report. REPORT/SUMMARY/BACKGROUND Rates Charges The following tables show the Rates and Charges debtors and aging as at 31 October 2021. Hilltops Council Total Rates & Other Charges Debtors Outstanding

$

Rates 10,816,413 58%

Other Charges 7,872,964 42%

Total 18,689,377 100%

Hilltops Council Total Rates & Other Charges Debtors Aging Analysis

$

Not Due 15,034,737 80%

O'due <1 mth 25 <0%

O'due 1‐2 mths 123 <0%

O'due 2‐3 mths 866,852 5%

O'due 3‐4 mths 49 <0%

O’due 4mths<1 year 1,015,536 5%

O'due 1‐2 years 694,850 4%

O'due 2‐5 years 716,761 4%

O'due >5 years 360,446 2%

Total 18,689,379 100%

The total outstanding as at 30 September 2021 was $19,209,742. Council has raised $25,529,403 as part of the 2021-22 Annual Rates Levy. As at 31 October 2021, Council has collected $9,900,519 (39%) of the full year’s rates levy. Accordingly, $15,628,884 of the total rates and charges outstanding relates to the current year.

217



Water Usage Charges The following tables show the Water Usage Charges debtors and aging as at 31 October 2021. Hilltops Council Water Charges Outstanding

$

Residential 445,234 72%

Non‐Residential 176,596 28%

Total 621,830 100%

Hilltops Council Water Usage Charges Aging Analysis

$

Not Due 10,457 2% O'due <1 mth 144,887 23%

O'due 1‐2 mths 2,156 <0% O'due 2‐3 mths 1,659 <0% O'due 3‐4 mths 88,767 14% O’due 4mths<1 year 106,059 17% O'due 1‐2 years 117,233 19% O'due 2‐5 years 106,156 17% O'due >5 years 44,455 7%

Total 621,829 100%

The total outstanding as at 30 September 2021 was $1,005,338.

218



Sundry Debtors The following tables show the Sundry Debtors and aging as at 31 October 2021.

Local Government

Grants General Total %

General Debtors

3,271

1,183,415

606,401

1,793,087

100

>1% 66% 34%

Local Government

Grants

General

Total

%

Not Due 175 11,000 133,002 144,177 8.04% O’Due <1 month ‐ 1,881 138,913 140,794 7.85% O’Due 1‐2 months 582 ‐ 12,854 13,436 0.75% O’Due 2‐3 months 14 11,000 27,542 38,556 2.15% O’Due 3‐4 months ‐ ‐ 28,516 28,516 1.59% O’Due 4 mths ‐ 1 year 80 967,515 72,585 1,040,180 58.01% O’Due 1‐2 years 1,231 152,019 66,485 219,735 12.25% O’Due 2‐5 years 1,189 40,000 126,504 167,693 9.35% O’Due >5 years ‐ ‐ ‐ ‐ ‐

Total 3,271 1,183,415 606,401 1,793,087

The total outstanding as at 30 September 2021 was $1,860,185.

219



Grants outstanding which exceed one year are outlined below: Date Reference Value

$ Funding Body Nature

Sept 19 003832 $40,000 Department of Premier and Cabinet

Local Government Heritage Planning Studies (LGPS2018014)

Mar 20 004783 $77,099 NSW Environmental Trust Closure and Establishment of Transfer Stations – Reids Flat, Milvale, Tubbul, Rye Park

Mar 20 004782 $74,920 NSW Environmental Trust Closure and Establishment of Transfer Stations – Bribbaree, Koorawatha, Bendick Murrell

POLICY AND LEGISLATION

Debt Recovery Policy Adopted by Council 28 July 2017. Local Government Act 1993 Local Government (General) Regulation 2005

COMMUNITY STRATEGIC PLAN LINKAGE 3.1 Undertake Council activities within a clear framework of legislative compliance,

strategic planning, policies, risk management, procedures and service standards. FINANCIAL IMPLICATIONS

As presented in the report RISK IMPLICATIONS

Council may have inadequate cash flow to fund its operations. Council may incur unnecessary costs in collecting revenue and charges from

ratepayers and customers

220


Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ 12.6 - 21/233 – CARRYOVERS 2020/2021 AND QUARTERLY BUDGET REVIEW – SEPTEMBER 2021 Responsible Officer: Manager Financial Services/Responsible Accounting Officer

PURPOSE To present a summary of proposed carryover projects from the 2020/2021 financial year to be included into the 2021/2022 Budget that were not completed and to present a summary of Council’s financial position at the end of each quarter, and to report on progress made against the original budget adopted by Council which can be found in the Operational Plan.

RECOMMENDATION

That Council:

(a) Adopt the carryovers from the 2020/2021 financial year as detailed and includein the 2021/2022 Budget;

(b) Receive and note the September 2021 Hilltops Council Quarterly Budget Review;and

(c) Adopt the recommended variations to the Hilltops Council 2021-2022 budget asset out in the September 2021 Hilltops Council Quarterly Budget Review.

REPORT/SUMMARY/BACKGROUND At year end certain projects that have been started and not completed are required to be carried over to the next Budget year. These projects can be funded by grants, reserves or even revenue. The Hilltops 2020/2021 proposed Carryovers and funding sources (a glossary follows the table regarding grant sources) are detailed below:

Operational Project - Operational Carryover

Amount Funding Source Reason

Aboriginal Heritage Grant $35,000.00 Reserve (Grant) Study to be completed by end of 21/22 Budget.

Youth Week $4,174.00 Reserve (Grant) Impacted by Covid and expect the program to be completed in 21/22.

Crown Lands Management Grant

$59,608.00 Reserve (Grant) Plans of Management on Crown land.

Weeds Grant $18,282.00 Reserve (Grant) Program is funded under the CRIF and will be completed in 21/22.

LEP Hilltops $42,489.00 Reserve (Grant) Complete the LEP Works. Funded through the Implementation Grant.

Planning Portal $45,274.00 Reserve (Grant) Integration to State Planning Portal

Local Drug Action Taskforce

$2,655.00 Reserve (Grant) Local Program to be completed in 21/22.

Total $207,482.00

221


Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ The total program of $207,482.00 is reduced by $57,456.00 (bringing the amendments to $150,026) which is the recovery of wages and plant from the carrying over of projects that included wages and plant. These recoveries are captured as operational recoveries. Capital Medical Centre $20,050.00 Reserve Box Gutter Issue Harden Museum $81,940.00 Reserve (Grant) Works paused due to covid

and not completed. Funded through SCF Program.

Monteagle Hall $92,556.00 Grant Hall upgrade stage 3 and funded through a grant from the CRIF.

Burrangong Creek Beautification

$151,414.00 Reserve (Grant) Inclusive Playground – funded through SCF.

Coddington Park Refurbishment

$19,257.00 Reserve (Grant) Park Refurbishments – Murrumburrah Precinct funding through SCF.

Murrumburrah Precinct $4,500.00 Reserve (Grant) Project ongoing and funded from SCF.

McKay Lighthorse $517.00 Reserve (Grant) Balance of Grant. Lambing Flat Chinese Garden

-$8,627 Grant Reconciliation of funds transferred in March 21 QBR to Budget.

Boorowa Rotunda $26,378.00 Grant Remaining Grant allocation Drought Stimulus.

Murrumburrah Precinct $14,628.00 Grant Project Ongoing and funded from SCCF.

Boorowa Cemetery Plinths

$18,685.00 Reserve Plots remaining are limited.

Boorowa Tennis Courts $18,808.00 Reserve (Grants)

Remaining Grant allocation to complete works in 21-22 Year. Funded by SCF.

Roberts Park Harden $79,175.00 Reserve (Grant) Remaining Grant allocation to complete works in 21-22 Year. Funded by SCF.

Harden Racecourse $54,894.00 Reserve Grant) Remaining Grant allocation to complete works in 21-22 Year. Funded by SCF.

McLean Oval $1,985.00 Reserve (Grant) Remaining Grant allocation to complete works in 21-22 Year. Funded by SCF.

Young Tennis Courts $17,134.00 Reserve (Grant) Remaining Grant allocation to complete works in 21-22 Year. Funded by SCF.

Coddington Park $91,829.00 Grant Remaining Grant allocation to complete project. Funded from SCCF.

222



Harden Racecourse Electrical Upgrade - Loan

$176,423.00 Loan Awaiting final account for works from Electrical Authority.

Keith Cullen Oval Facilities $3,344.00 Reserve (Grant) Remaining Grant allocation to complete works in 21-22 Year. Funded by SCF.

Boorowa Horse Arena $5,031.00 Grant Remaining Grant allocation to complete works in 21-22 Year. Funded by SCCF3.

Wombat Oval Improvements

$19,152.00 Grant Remaining Grant allocation to complete works in 21-22 Year. Funded by SCCF3.

Fencing Riding for the Disabled

$8,429.00 Reserve (Grant) Remaining Grant allocation to complete works in 21-22 Year. Funded by CRIF.

Harden Large Pool Disinfection Unit

$31,696.00 Revenue Reconciliation of funds transferred in March 21 QBR to Budget.

Harden Pool Renewals $5,828.00 Reserve (Grant) Remaining Grant allocation to complete renewal works in 21-22 Year. Funded by SCF.

Young Pool Capital -$15,136.00 Revenue Reconciliation of funds transferred in March 21 QBR to Budget.

Young Swimming Club $1,286.00 Grant Remaining Grant allocation to complete renewal works in 21-22 Year. Funded by SCF.

Harden Pool Amenities Upgrade (Drought Stimulus)

$22,092.00 Grant Work to be finalised in 21/22 Budget period.

Harden Stormwater Binalong Street

$12,247.00 Reserve Works continuing in 21/22.

Boorowa Marsden Street Lane Drain

$37,020.00 Reserve Works had commenced in 20/21 and are continuing in 21/22.

Young Stormwater Basin Construction

$87,497.00 Reserve/Grant Remaining allocation to support major works and funding in 21/22.

Boorowa waste Transfer Station Fence/Hut

$38,862.00 Reserve Work Commenced in 20/21 and continue into 21/22.

Animal Pound $9,344.00 Reserve Designs completed balance of 20/21 budget rolled over.

Harden Caravan Park $5,700.00 Reserve Reconciliation of funds transferred in March 21 QBR to Budget. Funded through SCF.

223



Milvale Rd $35,137.00 Grant Reconciliation of funds transferred in March 21 QBR to Budget. Funded through HVSPP.

Young Activity Cycleway $32,538.00 Grant Program To be completed in 21/22. Funded by SCCF.

Roads to Recovery $592,427.00 Reserve (Grant) Program to be completed in 21/22. Funded through R2R.

Spring Creek Bridge $281,911.00 Grant Balance of funds not rolled over in March 21 QBR to be utilised in 21/22.

Wambanumba Bridge $282,746.00 Grant Balance of funds not rolled over in March 21 QBR to be utilised in 21/22.

Bundarbo Bridge FCR/HVSPP

$49,352.00 Revenue/Grant Balance of funds not rolled over in March 21 QBR to be utilised in 21/22.

Burrangong Creek Bridge Widening

-$24,906.00 Grant Reconciliation of funds transferred in March 21 QBR to Budget.

Galong Rd FCR/HVSPP $659,833.00 Reserve/Grant Balance of funds not rolled over in March 21 QBR to be utilised in 21/22.

Young Rural Roads Resheeting

$195,668.00 Reserve Program to be completed in 21/22.

Cudgell’s Creek Bridge $187,694.00 Grant Balance of funds not rolled over in March 21 QBR to be utilised in 21/22.

Haddons Creek Bridge $203,849.00 Grant Balance of funds not rolled over in March 21 QBR to be utilised in 21/22.

Burrangong Creek Pathway

$44,060.00 Grant Balance of funds not rolled over in March 21 QBR to be utilised in 21/22. Funded through Drought Stimulus.

Local Roads Community Infrastructure Program Phase 1

$174,848.00 Grant Balance of funds not rolled over in March 21 QBR to be utilised in 21/22. Funded through LRCIP.

Safer Roads Program -$143,989.00 Grant Reconciliation of funds transferred in March 21 QBR to Budget.

Fixing Local Roads Rd 1 $12,099.00 Grant Balance of funds not rolled over in March 21 QBR to be utilised in 21/22.

Harden Walkway/Cycleway Tfnsw

$29,738.00 Grant Balance of funds not rolled over in March 21 QBR to be utilised in 21/22.

Technology1 Remediation

-$15,871.00 Reserve (Grant) Reconciliation of funds transferred in March 21 QBR to Budget.

224


Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ Engineering Survey Equipment

$39,475.00 Reserve Equipment ordered and since supplied

Water $183,092.00 Reserve/Loan Balance of project not completed by 30/6/21

Sewer $134,866.00 Reserve/loan Balance of project not completed by 30/6/21

Total $4,088,506.00

Where reserves are notated with “(Grant)” this identifies grant income has been received and appropriately restricted.

The $4,088,506 can be seen as the balance of the Total Capital Program Report which is attached to this report.

In summary, the above capital works are being funded by:

Grants/Revenue/Reserves $3,770,548 Sewer Fund Loan/Reserve $134,866 Water Loan/Reserve $183,092

Total $4,088,506

GlossarySCF – Stronger Communities Fund SCCF – Stronger Country Communities Fund CRIF – Crown Reserve Infrastructure Fund LRCIP – Local Roads Community Infrastructure Program HVSPP – Heavy Vehicle Safety and Productivity Program FCR – Fixing Country Roads R2R – Roads to Recovery QBR – Quarterly Budget Review TfNSW – Transport for New South Wales

Quarterly Budget Review As Responsible Accounting Officer, I have conducted a review of Hilltops Council’s 2021-2022 Budget (the budget).

The proposed Budget Review reflects the recognition of grant funding and associated expenditure. Several items have been identified which require the budget to be adjusted. Those adjustments are detailed in the accompanying budget review attachment.

The Local Government (General) Regulation 2005 requires in clause 203(1) that:

Not later than 2 months after the end of each quarter (except the June quarter), the responsible accounting officer of a council must prepare and submit to the council a budget review statement that shows, by reference to the estimate of income and expenditure set out in the statement of the council’s revenue policy included in the operational plan for the relevant year, a revised estimate of the income and expenditure for that year.

225


Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ The September Quarterly Budget review reflects several proposed changes to address known changes in circumstances.

The proposed adjustments are as follows:

Capital Program $605,000 increase from grant funding for the Boorowa Showground through the

NSW Showgrounds Stimulus Program Phase 2 Movements within the Waste Management Capital Budget to enable Garbage

Bins to be acquired ($25,000), the purchase and installation of a weighbridge atthe transfer station in Boorowa, landfill capping and vegetation layer ($150,000),second weighbridge at the Young Landfill ($30,000), fencing, trenches, andcompactor work at the Young Village tips ($40,000), a reduction in the Young InertStation project of ($240,000) and a reduction of $5,000 at the Galong waste facilityfor rehabilitation which is not required.

$93,751 transfer from the Roads to Recovery project (600035) to fund the cocontribution required in the Fixing Local Roads Project Round 3 (600378) which isexpected to commence in April 2022.

$350,000 increase in the Wambanumba Bridge Construction Project (600348) toreflect the actual value of the grant.

$189,458 increase for the Road Safety Program School Zone Infrastructure (600375). $375,000 increase for Fixing Local Roads Round 3 (600378) Cullinga Mines Road. $382,293 increase in the Young water fund to reflect Council resolution 21/152 for

the replacement of water main.

The above capital works are being funded by:

Grants and contributions $1,425,707 Young Water Reserve $ 382,293 Total $1,808,000

Report by Responsible Accounting Officer The following statement is made in accordance with clause 203(2) of the Local Government (General) Regulation 2005:

It is my opinion that the Quarterly Budget Review Statement for Hilltops Council for the quarter ended 30/09/2021 indicates that the Council’s projected financial position at 30/06/2022 will be satisfactory, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

Signed: Date: 19 November 2021

Anthony O’Reilly Responsible Accounting Officer General Manager

ATTACHMENTS Attachment 1 – September 2021 Quarterly Budget Review Report

226


Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ POLICY AND LEGISLATION

Clause 203(1) of the Local Government (General) Regulation requires that, notlater than 2 months after the end of each quarter, excluding the June quarter,the responsible accounting officer must submit a budget review statement toCouncil.The format of the review must be consistent with the minimum requirementscontained in the Quarterly Budget Review Statement Guidelines provided bythe Division of Local Government.

RELATIONSHIP TO INTEGRATED PLANS The quarterly budget review statement is a tool to monitor Council’s

progress against the operational plan and the ongoing management ofCouncil’s budget.

227

Date Report Run: 18‐Nov‐2021

30/6/2022 September Quarterly Budget Review Statement by Entity1/7/2021 for YTD Period Ending September

10 ‐ General

List

By

Description Original

Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget

Carry Overs QBRS ‐ Sept QBRS ‐ Dec QBRS ‐ Mar

Income

100 Rates, Levies & Annual Charges 16,709,580 0 0 0 0 16,709,580 ‐329,064 0 16,709,580

105 User Charges & Fees 5,798,383 0 0 0 0 5,798,383 758,590 0 5,798,383

110 Interest & Investment Revenue 68,992 0 0 0 0 68,992 9,743 0 68,992

115 Other Income 809,196 0 0 0 0 809,196 50,160 0 809,196

120 Operating Grants & Contributions 11,767,078 0 0 0 0 11,767,078 2,578,193 0 11,767,078

Total Income 35,153,230 0 0 0 0 35,153,230 3,067,622 0 35,153,230

Expense

200 Employee Costs 16,074,278 ‐45,362 0 0 0 16,028,916 4,110,723 0 16,028,916

205 Materials & Contracts 5,609,778 195,388 0 0 0 5,805,166 2,394,049 ‐1 5,805,165

210 Borrowing Costs 124,038 0 0 0 0 124,038 15,966 0 124,038

215 Depreciation & Impairment 15,229,236 0 0 0 0 15,229,236 3,807,309 0 15,229,236

220 Other Expenses 5,686,910 0 0 0 0 5,686,910 2,190,647 0 5,686,910

Total Expense 42,724,240 150,026 0 0 0 42,874,266 12,518,694 ‐1 42,874,265

Operating Surplus/(Deficit) before Capital ‐7,571,010 ‐150,026 0 0 0 ‐7,721,036 ‐9,451,072 1 ‐7,721,035

Capital Income

125 Capital Grants & Contributions 33,433,113 3,038,774 0 0 0 36,471,887 3,196,594 1,425,707 37,897,594

Operating Surplus/(Deficit) after Capital 25,862,103 2,888,748 0 0 0 28,750,851 ‐6,254,478 1,425,708 30,176,558

Non Cash

200 Employee Costs 106,926 0 0 0 0 106,926 0 0 106,926


Total Non Cash 15,336,162 0 0 0 0 15,336,162 3,807,309 0 15,336,162

Investing Fund Flows

Capital Works ‐45,941,278 ‐3,770,548 0 0 0 ‐49,711,827 ‐4,103,858 ‐1,425,707 ‐51,137,533

Asset Sales 254,000 0 0 0 0 254,000 4,215 0 254,000

Proposed Changes

Page 1 of 21228



Total Investing Fund Flows ‐45,687,278 ‐3,770,548 0 0 0 ‐49,457,827 ‐4,099,642 ‐1,425,707 ‐50,883,533

Financing Fund Flows

305 Loan Principal ‐784,842 0 0 0 0 ‐784,842 ‐93,055 0 ‐784,842

Total Financing Fund Flows ‐784,842 0 0 0 0 ‐784,842 ‐93,055 0 ‐784,842

Net Inc/(Dec) in Funds before Transfers ‐5,273,856 ‐881,801 0 0 0 ‐6,155,656 ‐6,639,866 1 ‐6,155,655

Reserve Movements

310 Transfers to Internal Reserves ‐2,163,622 0 0 0 0 ‐2,163,622 0 0 ‐2,163,622

315 Transfers to Developer Contributions ‐526,000 0 0 0 0 ‐526,000 0 0 ‐526,000

320 Transfers to Other External Reserves ‐126,842 0 0 0 0 ‐126,842 0 0 ‐126,842

410 Transfers from Internal Reserves 6,917,230 325,456 0 0 0 7,242,686 0 176,411 7,419,097

415 Transfers from Developer Contributions 450,000 209,344 0 0 0 659,344 0 0 659,344

420 Transfers from Other External Reserves 443,233 379,591 0 0 0 822,824 0 ‐12,162 810,662

Total Reserve Movements 4,993,999 914,391 0 0 0 5,908,390 0 164,249 6,072,639

Net Inc/(Dec) in Unrestricted Funds ‐279,856 32,590 0 0 0 ‐247,266 ‐6,639,866 164,250 ‐83,016

Page 2 of 21229



20 ‐ Water ‐ Young

List

By


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget


Income

100 Rates, Levies & Annual Charges 1,685,930 0 0 0 0 1,685,930 ‐502 0 1,685,930



115 Other Income 37,144 0 0 0 0 37,144 659 0 37,144

120 Operating Grants & Contributions 42,102 0 0 0 0 42,102 0 0 42,102

Total Income 4,843,146 0 0 0 0 4,843,146 269,036 0 4,843,146

Expense

200 Employee Costs 774,325 0 0 0 0 774,325 107,594 0 774,325

205 Materials & Contracts 3,283,808 0 0 0 0 3,283,808 277,805 0 3,283,808

210 Borrowing Costs 40,268 0 0 0 0 40,268 0 0 40,268

215 Depreciation & Impairment 403,047 0 0 0 0 403,047 100,762 0 403,047

220 Other Expenses 62,304 0 0 0 0 62,304 7,145 0 62,304

Total Expense 4,563,752 0 0 0 0 4,563,752 493,306 0 4,563,752

Operating Surplus/(Deficit) before Capital 279,394 0 0 0 0 279,394 ‐224,270 0 279,394

Capital Income

125 Capital Grants & Contributions 0 0 0 0 0 0 40,935 0 0

Operating Surplus/(Deficit) after Capital 279,394 0 0 0 0 279,394 ‐183,335 0 279,394

Non Cash


Total Non Cash 403,047 0 0 0 0 403,047 100,762 0 403,047


Capital Works ‐3,540,608 ‐112,715 0 0 0 ‐3,653,323 ‐91,850 ‐382,293 ‐4,035,617

Proposed Changes

Page 3 of 21230



Asset Sales 0 0 0 0 0 0 0 0 0

Total Investing Fund Flows ‐3,540,608 ‐112,715 0 0 0 ‐3,653,323 ‐91,850 ‐382,293 ‐4,035,617


305 Loan Principal ‐284,245 0 0 0 0 ‐284,245 0 0 ‐284,245

Total Financing Fund Flows ‐284,245 0 0 0 0 ‐284,245 0 0 ‐284,245

Net Inc/(Dec) in Funds before Transfers ‐3,142,412 ‐112,715 0 0 0 ‐3,255,127 ‐174,423 ‐382,293 ‐3,637,421

Reserve Movements

320 Transfers to Other External Reserves ‐226,512 0 0 0 0 ‐226,512 0 ‐171,684 ‐398,196

420 Transfers from Other External Reserves 3,540,608 112,715 0 0 0 3,653,323 0 382,293 4,035,616


Net Inc/(Dec) in Unrestricted Funds 171,684 0 0 0 0 171,684 ‐174,423 ‐171,684 0

Page 4 of 21231



22 ‐ Water ‐ Boorowa

List

By


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget


Income

100 Rates, Levies & Annual Charges 521,021 0 0 0 0 521,021 ‐2,231 0 521,021

105 User Charges & Fees 379,563 0 0 0 0 379,563 41,981 0 379,563

110 Interest & Investment Revenue 8,507 0 0 0 0 8,507 384 0 8,507

115 Other Income 2,352 0 0 0 0 2,352 138 0 2,352


Total Income 919,095 0 0 0 0 919,095 40,271 0 919,095

Expense

200 Employee Costs 241,415 0 0 0 0 241,415 42,631 0 241,415

205 Materials & Contracts 248,999 0 0 0 0 248,999 24,594 0 248,999


220 Other Expenses 64,814 0 0 0 0 64,814 1,609 0 64,814

Total Expense 812,541 0 0 0 0 812,541 133,163 0 812,541


Capital Income



Non Cash


Total Non Cash 257,312 0 0 0 0 257,312 64,328 0 257,312


Capital Works ‐605,732 ‐70,562 0 0 0 ‐676,294 ‐7,805 0 ‐676,294

Asset Sales 0 0 0 0 0 0 0 0 0

Proposed Changes

Page 5 of 21232



Total Investing Fund Flows ‐605,732 ‐70,562 0 0 0 ‐676,294 ‐7,805 0 ‐676,294


Total Financing Fund Flows 0 0 0 0 0 0 0 0 0

Net Inc/(Dec) in Funds before Transfers ‐241,866 ‐70,562 0 0 0 ‐312,428 24,776 0 ‐312,428

Reserve Movements

320 Transfers to Other External Reserves ‐434,769 0 0 0 0 ‐434,769 0 70,902 ‐363,866

420 Transfers from Other External Reserves 605,732 70,562 0 0 0 676,294 0 0 676,294

Total Reserve Movements 170,964 70,562 0 0 0 241,526 0 70,902 312,428

Net Inc/(Dec) in Unrestricted Funds ‐70,902 0 0 0 0 ‐70,902 24,776 70,902 0

Page 6 of 21233



24 ‐ Water ‐ Harden

List

By


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget


Income




115 Other Income 11,450 0 0 0 0 11,450 226 0 11,450


Total Income 2,674,071 0 0 0 0 2,674,071 118,526 0 2,674,071

Expense

200 Employee Costs 268,381 0 0 0 0 268,381 31,596 0 268,381


210 Borrowing Costs 7,503 0 0 0 0 7,503 0 0 7,503


220 Other Expenses 31,044 0 0 0 0 31,044 42,036 0 31,044

Total Expense 2,259,516 0 0 0 0 2,259,516 347,705 0 2,259,516


Capital Income


Non Cash


Total Non Cash 370,035 0 0 0 0 370,035 92,509 0 370,035


Capital Works ‐3,655,375 185 0 0 0 ‐3,655,190 ‐35,658 0 ‐3,655,190

Asset Sales 0 0 0 0 0 0 0 0 0

Proposed Changes

Page 7 of 21234



Total Investing Fund Flows ‐3,655,375 185 0 0 0 ‐3,655,190 ‐35,658 0 ‐3,655,190


305 Loan Principal ‐52,964 0 0 0 0 ‐52,964 0 0 ‐52,964


Net Inc/(Dec) in Funds before Transfers ‐2,923,750 185 0 0 0 ‐2,923,565 ‐172,328 0 ‐2,923,565

Reserve Movements


420 Transfers from Other External Reserves 3,655,375 ‐185 0 0 0 3,655,190 0 0 3,655,190

Total Reserve Movements 2,822,968 ‐185 0 0 0 2,822,783 0 100,782 2,923,565

Net Inc/(Dec) in Unrestricted Funds ‐100,782 0 0 0 0 ‐100,782 ‐172,328 100,782 0

Page 8 of 21235



30 ‐ Sewer Young

List

By


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget


Income





Total Income 3,171,158 0 0 0 0 3,171,158 ‐99 0 3,171,158

Expense

200 Employee Costs 604,872 0 0 0 0 604,872 48,309 0 604,872


210 Borrowing Costs 364,817 0 0 0 0 364,817 83,832 0 364,817


220 Other Expenses 230,364 0 0 0 0 230,364 23,257 0 230,364

Total Expense 3,138,808 0 0 0 0 3,138,808 461,156 0 3,138,808


Capital Income



Non Cash


Total Non Cash 992,249 0 0 0 0 992,249 248,062 0 992,249


Capital Works ‐3,880,116 ‐44,830 0 0 0 ‐3,924,946 ‐4,010 0 ‐3,924,946

Asset Sales 0 0 0 0 0 0 0 0 0

Proposed Changes

Page 9 of 21236



Total Investing Fund Flows ‐3,880,116 ‐44,830 0 0 0 ‐3,924,946 ‐4,010 0 ‐3,924,946


305 Loan Principal ‐731,127 0 0 0 0 ‐731,127 ‐103,617 0 ‐731,127

Total Financing Fund Flows ‐731,127 0 0 0 0 ‐731,127 ‐103,617 0 ‐731,127

Net Inc/(Dec) in Funds before Transfers ‐3,586,644 ‐44,830 0 0 0 ‐3,631,474 ‐279,071 0 ‐3,631,474

Reserve Movements


420 Transfers from Other External Reserves 3,880,116 44,830 0 0 0 3,924,946 0 0 3,924,946



Page 10 of 21237



32 ‐ Sewer Boorowa

List

By


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget


Income

100 Rates, Levies & Annual Charges 567,203 0 0 0 0 567,203 ‐66 0 567,203


Total Income 574,374 0 0 0 0 574,374 ‐66 0 574,374

Expense

200 Employee Costs 96,920 0 0 0 0 96,920 24,061 0 96,920



220 Other Expenses 37,518 0 0 0 0 37,518 37 0 37,518

Total Expense 485,631 0 0 0 0 485,631 83,213 0 485,631


Capital Income



Non Cash


Total Non Cash 156,450 0 0 0 0 156,450 39,112 0 156,450


Capital Works ‐25,000 ‐90,036 0 0 0 ‐115,036 ‐14,735 0 ‐115,036

Asset Sales 0 0 0 0 0 0 0 0 0

Total Investing Fund Flows ‐25,000 ‐90,036 0 0 0 ‐115,036 ‐14,735 0 ‐115,036


Proposed Changes

Page 11 of 21238




Net Inc/(Dec) in Funds before Transfers 220,193 ‐90,036 0 0 0 130,157 ‐52,781 0 130,157

Reserve Movements


420 Transfers from Other External Reserves 25,000 90,036 0 0 0 115,036 0 0 115,036

Total Reserve Movements ‐224,993 90,036 0 0 0 ‐134,957 0 4,800 ‐130,157


Page 12 of 21239



34 ‐ Sewer Harden

List

By


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget


Income




115 Other Income 919 0 0 0 0 919 0 0 919


Total Income 893,049 0 0 0 0 893,049 768 0 893,049

Expense

200 Employee Costs 117,406 0 0 0 0 117,406 23,153 0 117,406


210 Borrowing Costs 2,698 0 0 0 0 2,698 0 0 2,698


220 Other Expenses 34,758 0 0 0 0 34,758 1,556 0 34,758

Total Expense 693,145 0 0 0 0 693,145 116,436 0 693,145


Capital Income


Non Cash


Total Non Cash 305,283 0 0 0 0 305,283 76,321 0 305,283


Capital Works ‐552,104 0 0 0 0 ‐552,104 0 0 ‐552,104

Asset Sales 0 0 0 0 0 0 0 0 0

Proposed Changes

Page 13 of 21240



Total Investing Fund Flows ‐552,104 0 0 0 0 ‐552,104 0 0 ‐552,104


305 Loan Principal ‐19,044 0 0 0 0 ‐19,044 0 0 ‐19,044


Net Inc/(Dec) in Funds before Transfers ‐65,962 0 0 0 0 ‐65,962 ‐39,348 0 ‐65,962

Reserve Movements


420 Transfers from Other External Reserves 552,104 0 0 0 0 552,104 0 0 552,104

Total Reserve Movements 56,363 0 0 0 0 56,363 0 9,600 65,962


Page 14 of 21241



40 ‐ SWRWMG

List

By


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget


Income


120 Operating Grants & Contributions 2,071,812 0 0 0 0 2,071,812 5,341 0 2,071,812

Total Income 2,085,774 0 0 0 0 2,085,774 5,341 0 2,085,774

Expense

200 Employee Costs 109,690 0 0 0 0 109,690 3,614 0 109,690



220 Other Expenses 1,063 0 0 0 0 1,063 0 0 1,063

Total Expense 1,919,197 0 0 0 0 1,919,197 310,887 0 1,919,197


Capital Income


Non Cash


Total Non Cash 166,018 0 0 0 0 166,018 41,504 0 166,018


Capital Works 0 0 0 0 0 0 0 0 0

Asset Sales 0 0 0 0 0 0 0 0 0

Total Investing Fund Flows 0 0 0 0 0 0 0 0 0


Proposed Changes

Page 15 of 21242




Net Inc/(Dec) in Funds before Transfers 332,595 0 0 0 0 332,595 ‐264,041 0 332,595

Reserve Movements

320 Transfers to Other External Reserves ‐332,595 0 0 0 0 ‐332,595 0 0 ‐332,595

Total Reserve Movements ‐332,595 0 0 0 0 ‐332,595 0 0 ‐332,595

Net Inc/(Dec) in Unrestricted Funds 0 0 0 0 0 0 ‐264,041 0 0

Page 16 of 21243



50 ‐ SWRFZ

List

By


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget


Income

100 Rates, Levies & Annual Charges ‐5,264 0 0 0 0 ‐5,264 0 0 ‐5,264


Total Income 115,089 0 0 0 0 115,089 0 0 115,089

Expense

205 Materials & Contracts 113,966 0 0 0 0 113,966 889 0 113,966

220 Other Expenses 1,123 0 0 0 0 1,123 240 0 1,123

Total Expense 115,089 0 0 0 0 115,089 1,130 0 115,089

Operating Surplus/(Deficit) before Capital 0 0 0 0 0 0 ‐1,130 0 0

Capital Income

Operating Surplus/(Deficit) after Capital 0 0 0 0 0 0 ‐1,130 0 0

Non Cash

Total Non Cash 0 0 0 0 0 0 0 0 0


Capital Works 0 0 0 0 0 0 0 0 0

Asset Sales 0 0 0 0 0 0 0 0 0

Total Investing Fund Flows 0 0 0 0 0 0 0 0 0



Net Inc/(Dec) in Funds before Transfers 0 0 0 0 0 0 ‐1,130 0 0

Reserve Movements

Proposed Changes

Page 17 of 21244



Total Reserve Movements 0 0 0 0 0 0 0 0 0

Net Inc/(Dec) in Unrestricted Funds 0 0 0 0 0 0 ‐1,130 0 0

Page 18 of 21245



Page 19 of 21246



Total Council Summary

List

By


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget


Income


105 User Charges & Fees 10,945,965 0 0 0 0 10,945,965 1,199,592 0 10,945,965


115 Other Income 861,061 0 0 0 0 861,061 51,183 0 861,061


Total Income 50,428,986 0 0 0 0 50,428,986 3,501,399 0 50,428,986

Expense

200 Employee Costs 18,287,287 ‐45,362 0 0 0 18,241,925 4,391,681 0 18,241,925

205 Materials & Contracts 13,855,780 195,388 0 0 0 14,051,168 3,237,777 ‐1 14,051,167

210 Borrowing Costs 539,325 0 0 0 0 539,325 99,798 0 539,325


220 Other Expenses 6,149,898 0 0 0 0 6,149,898 2,266,526 0 6,149,898

Total Expense 56,711,918 150,026 0 0 0 56,861,944 14,465,689 ‐1 56,861,943

Operating Surplus/(Deficit) before Capital ‐6,282,932 ‐150,026 0 0 0 ‐6,432,958 ‐10,964,290 1 ‐6,432,958

Capital Income


Operating Surplus/(Deficit) after Capital 27,150,181 2,888,748 0 0 0 30,038,928 ‐7,617,748 1,425,708 31,464,636

Non Cash

200 Employee Costs 106,926 0 0 0 0 106,926 0 0 106,926


Total Non Cash 17,986,555 0 0 0 0 17,986,555 4,469,907 0 17,986,555


Proposed Changes

Page 20 of 21247



Capital Works ‐58,200,214 ‐4,088,506 0 0 0 ‐62,288,720 ‐4,257,916 ‐1,808,000 ‐64,096,720

Asset Sales 254,000 0 0 0 0 254,000 4,215 0 254,000

Total Investing Fund Flows ‐57,946,214 ‐4,088,506 0 0 0 ‐62,034,720 ‐4,253,701 ‐1,808,000 ‐63,842,720


305 Loan Principal ‐1,872,223 0 0 0 0 ‐1,872,223 ‐196,672 0 ‐1,872,223

Total Financing Fund Flows ‐1,872,223 0 0 0 0 ‐1,872,223 ‐196,672 0 ‐1,872,223

Net Inc/(Dec) in Funds before Transfers ‐14,681,702 ‐1,199,759 0 0 0 ‐15,881,461 ‐7,598,213 ‐382,292 ‐16,263,753

Reserve Movements

310 Transfers to Internal Reserves ‐2,163,622 0 0 0 0 ‐2,163,622 0 0 ‐2,163,622

315 Transfers to Developer Contributions ‐526,000 0 0 0 0 ‐526,000 0 0 ‐526,000

320 Transfers to Other External Reserves ‐3,020,697 0 0 0 0 ‐3,020,697 0 42,766 ‐2,977,931

410 Transfers from Internal Reserves 6,917,230 325,456 0 0 0 7,242,686 0 176,411 7,419,097

415 Transfers from Developer Contributions 450,000 209,344 0 0 0 659,344 0 0 659,344

420 Transfers from Other External Reserves 12,702,169 697,549 0 0 0 13,399,718 0 370,131 13,769,849

Total Reserve Movements 14,359,080 1,232,349 0 0 0 15,591,429 0 589,308 16,180,737

Net Inc/(Dec) in Unrestricted Funds ‐322,623 32,590 0 0 0 ‐290,032 ‐7,598,213 207,016 ‐83,017

Consultancy and Legal ExpensesList

By


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget


Legal Fees 128,554 0 0 0 0 128,554 69,987 0 128,554

Consultants 1,195,067 0 0 0 0 1,195,067 736,015 0 1,195,067

Totals 1,323,621 0 0 0 0 1,323,621 806,003 0 1,323,621

Proposed Changes

Page 21 of 21248


30/6/2022 September Quarterly Budget Review Capital Program Statement1/7/2021 for YTD Period Ending September

List By Description Original

Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget

Carry Overs QBRS ‐ Sept

Capital Summary by Program

100 Community Services 0 20,050 0 20,050 1,743 605,000 625,050

110 Emergency Management 0 0 0 0 33,445 0 0

130 Community Centres 74,882 174,496 0 249,378 16,172 0 249,378

140 Library Services 62,488 0 0 62,488 9,047 0 62,488

150 Parks and Gardens, Playground 4,569,776 208,067 0 4,777,843 157,288 0 4,777,843

160 Public Cemeteries 100,000 18,685 0 118,685 0 0 118,685

180 Sporting Facilities 361,239 476,204 0 837,443 90,902 0 837,443

190 Swimming Pool 910,841 45,766 0 956,607 65,449 0 956,607

200 Urban Drainage / Flood Mitigation 1,063,889 136,764 0 1,200,653 47,067 0 1,200,653

210 Waste Management 815,851 38,862 0 854,713 15,341 0 854,713

230 Environment 75,000 0 0 75,000 0 0 75,000

270 Animal Control 200,000 9,344 0 209,344 4,548 0 209,344

300 Caravan Park 201,707 5,700 0 207,407 757 0 207,407

310 Other Business Undertakings 15,000 0 0 15,000 0 0 15,000

330 Economic Development And Tourism 15,996 0 0 15,996 0 0 15,996

340 Roads 33,539,377 2,613,006 0 36,152,383 3,602,152 820,707 36,973,090

350 Water 7,801,716 183,092 0 7,984,808 135,314 382,293 8,367,101

360 Sewer 4,457,220 134,866 0 4,592,086 18,745 0 4,592,086

370 Plant Management 2,124,000 0 0 2,124,000 17,294 0 2,124,000

400 Corporate Support 845,000 ‐15,871 0 829,129 3,177 0 829,129

410 Technical Services 966,232 39,475 0 1,005,707 39,475 0 1,005,707

Total Capital 58,200,214 4,088,506 0 62,288,720 4,257,916 1,808,000 64,096,720

Funding Source

120 Operating Grants & Contributions 0 0 0 0 0 0 0

125 Capital Grants & Contributions 32,907,113 3,038,774 0 35,945,887 2,822,465 1,425,707 37,371,594

400 Sale of Assets 254,000 0 0 254,000 0 0 254,000

410 Transfers from Internal Reserves 6,917,230 282,967 0 7,200,197 0 1 7,200,198

415 Transfers from Developer Contributions 450,000 209,344 0 659,344 0 0 659,344

420 Transfers from Other External Reserves 12,702,169 532,556 0 13,234,725 0 370,131 13,604,856

Total Funding Source 53,230,512 4,063,641 0 57,294,153 2,822,465 1,795,839 59,089,992

Net General Revenue Funding Required 4,969,702 24,866 0 4,994,568 1,435,451 12,161 5,006,729

Detailed Capital Program


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget

Carry Overs QBRS ‐ Sept

Community Services

600042 HDN ‐ Medical Services Buildings ‐ Capital 0 20,050 0 20,050 0 0 20,050

600374 NSW Showgrounds Stimulus Program Phase 2 0 0 0 0 1,743 605,000 605,000

Total Community Services 0 20,050 0 20,050 1,743 605,000 625,050

Emergency Management

600099 Rural Fire Service ‐ Brigade Stations 0 0 0 0 33,445 0 0

Total Emergency Management 0 0 0 0 33,445 0 0

Community Centres

105374 HDN Courthouse Repairs 35,000 0 0 35,000 0 0 35,000

106300 SCF1 ‐ Trinity Centre Refurbishment ‐ Cap 8,544 0 0 8,544 0 0 8,544

106320 SCF1‐ Mechanics Institute Renewals Works 31,338 0 0 31,338 15,902 0 31,338

106325 SCF Harden Museum Extension 0 81,940 0 81,940 270 0 81,940

600302 Crown Reserves Improvement Fund(CRIF)‐

Monteagle Hall Stage 3

0 92,556 0 92,556 0 0 92,556

Total Community Centres 74,882 174,496 0 249,378 16,172 0 249,378

Library Services

105640 Library Services ‐ Books & Resources ‐ Capital 62,488 0 0 62,488 7,301 0 62,488

600140 Library Audio Visual/Compact Dis 0 0 0 0 1,746 0 0

Proposed Changes

Proposed Changes

Page 1 of 5249



Total Library Services 62,488 0 0 62,488 9,047 0 62,488

Parks and Gardens, Playground

106270 SCF1 ‐ Lambing Flat Chinese Tribute Garde 195,741 0 0 195,741 0 0 195,741

106276 SCF1 ‐ Burrangong Creek Beautification 518,054 151,414 0 669,468 20,601 0 669,468

106350 SCF1 ‐ HDN ‐ Coddington Park Refurbishments 300,000 19,257 0 319,257 0 0 319,257

106388 SCF1 ‐ Murrumburrah Precinct Plan

(Murrimboola Creek Beaut)

820,534 4,500 0 825,034 0 0 825,034

107010 SCF2 ‐ Mackay Lighthorse Memorial 0 517 0 517 0 0 517

107037 SCCF2 ‐ Lambing Flat Chinese Tribute Garden

Completion

354,000 ‐8,627 0 345,373 130,631 0 345,373

600299 VPA Galong Community Capital Work

Limestone Park

250,000 0 0 250,000 0 0 250,000

600315 BWA Rotunda Upgrade Drought Stimulus 0 26,378 0 26,378 0 0 26,378

600334 Murrumburrah Precinct Upgrade 2,106,446 14,628 0 2,121,074 6,057 0 2,121,074

600367 Lazzarini Park Playground Replacement 25,001 0 0 25,001 0 0 25,001

Total Parks and Gardens, Playground 4,569,776 208,067 0 4,777,843 157,288 0 4,777,843

Public Cemeteries

600051 BWA ‐ Cemetery ‐ Plinths 0 18,685 0 18,685 0 0 18,685

600371 Young Cemetery Investigation Work &

Acquisition

100,000 0 0 100,000 0 0 100,000

Total Public Cemeteries 100,000 18,685 0 118,685 0 0 118,685

Sporting Facilities

105503 SportingFacilities‐Harden‐Roberts Park

Disabled Toilet

120,000 0 0 120,000 0 0 120,000

106330 SCF1 ‐ Boorowa Tennis Courts 0 18,808 0 18,808 0 0 18,808

106362 SCF1 ‐ HDN ‐ Roberts Park 0 79,175 0 79,175 3,491 0 79,175

106366 SCF1 ‐ HDN ‐ Harden Racecourse 0 54,894 0 54,894 69,249 0 54,894

106368 SCF1 ‐ HDN ‐ McLean Oval 0 1,985 0 1,985 0 0 1,985

106386 SCF1 ‐ Young Tennis Courts ‐ Capital 241,239 17,134 0 258,373 1,096 0 258,373

107038 SCCF2 ‐ Coddington Park Amenities Upgrade 0 91,829 0 91,829 9,162 0 91,829

107039 SCCF2 ‐ Keith Cullen Oval Facilities Upgrade 0 3,344 0 3,344 0 0 3,344

600096 HDN Power Upgrade Racecourse RFS Job (Loan

Funded) Capital

0 176,423 0 176,423 0 0 176,423

600335 SCCF3 Boorowa Horse Arena Stage 2 0 5,031 0 5,031 215 0 5,031

600347 SCCF3 Wombat Oval Improvements 0 19,152 0 19,152 416 0 19,152

600357 Crown Reserves Improvement Fund (2021)

RDA Fencing

0 8,429 0 8,429 7,272 0 8,429

Total Sporting Facilities 361,239 476,204 0 837,443 90,902 0 837,443

Swimming Pool

105541 Boorowa BackWash Invest & Upgrade 20,000 0 0 20,000 0 0 20,000

105555 Jugiong Pool Small Pools Filtration 110,841 0 0 110,841 0 0 110,841

105556 Jugiong Pool Large Pools Filtration 200,000 0 0 200,000 0 0 200,000

105557 Harden large Pool Disinfection Unit 335,000 31,696 0 366,696 23,372 0 366,696

106280 SCF1 ‐ HDN ‐ Pool Renewals Capital 205,000 5,828 0 210,828 0 0 210,828

106290 SCF ‐ YNG ‐ Pool Capital 40,000 ‐15,136 0 24,864 18,833 0 24,864

107033 SCF2 ‐ Young Swimming Club Upgrades 0 1,286 0 1,286 0 0 1,286

600314 HDN Pool Amenities Upgrade (Drought

Stimulus)

0 22,092 0 22,092 23,244 0 22,092

Total Swimming Pool 910,841 45,766 0 956,607 65,449 0 956,607

Urban Drainage / Flood Mitigation

106550 YNG Stormwater ‐ Capital 96,689 0 0 96,689 142 0 96,689

600325 HDN Binalong Street Stormwater 22,400 12,247 0 34,647 0 0 34,647

600327 BWA Marsden Street Lane Drain Upgrade 27,800 37,020 0 64,820 0 0 64,820

600352 Young Stormwater Basin Construction 917,000 87,497 0 1,004,497 46,926 0 1,004,497

Total Urban Drainage / Flood Mitigation 1,063,889 136,764 0 1,200,653 47,067 0 1,200,653

Waste Management

100985 YNG ‐ Waste Management ‐ Waste Depot/Tip

Restoration

21,666 0 0 21,666 0 30,000 51,666

102411 BWA ‐ Waste Management ‐ Waste Depot/Tip

Restoration

0 0 0 0 0 150,000 150,000

102425 HDN ‐ Waste Management ‐ Waste Depot/Tip

Restoration

44,697 0 0 44,697 0 0 44,697

102506 Galong Tip Land Fill Rehab Capital 5,000 0 0 5,000 0 ‐5,000 0

Page 2 of 5250



102507 Murrumburrah Land Fill Rehab Capital Wk 20,000 0 0 20,000 0 0 20,000

105990 Waste Management ‐ Purchase Bins ‐ Capital 0 0 0 0 0 25,000 25,000

106012 Young Village Tips 0 0 0 0 0 40,000 40,000

106020 Waste Depot/Tip ‐ Plant & Equipment ‐ Capital 118,000 0 0 118,000 0 0 118,000

106052 YNG Victoria St Inert Transfer Station 280,000 0 0 280,000 0 ‐240,000 40,000

106053 YNG Victoria St Resource Resource Recovery 20,000 0 0 20,000 0 0 20,000

106088 Murrumburrah Landfill Fencing Capital 5,000 0 0 5,000 0 0 5,000

106089 Murrumburrah Landfill Bore Capital 15,000 0 0 15,000 0 0 15,000

600292 Village Tip Closures / Construct Transfer

Station

286,488 0 0 286,488 10,570 0 286,488

600328 BWA Waste Transfer Station Move

Hut/Fencing

0 38,862 0 38,862 4,772 0 38,862

Total Waste Management 815,851 38,862 0 854,713 15,341 0 854,713

Environment

600340 Currawong Creek Rehabilitation (Fish Ladders) 75,000 0 0 75,000 0 0 75,000

Total Environment 75,000 0 0 75,000 0 0 75,000

Animal Control

106140 Animal Control ‐ Pound ‐ Capital 200,000 9,344 0 209,344 4,548 0 209,344

Total Animal Control 200,000 9,344 0 209,344 4,548 0 209,344

Caravan Park

106240 SCF1 ‐ BWA Caravan Park ‐ Cabins 155,707 0 0 155,707 0 0 155,707

106245 SCF1 ‐ HDN ‐ Caravan Park Camp Kitchen 46,000 5,700 0 51,700 757 0 51,700

Total Caravan Park 201,707 5,700 0 207,407 757 0 207,407

Other Business Undertakings

105720 Saleyards ‐ Plant & Equipment ‐ Capital 15,000 0 0 15,000 0 0 15,000

Total Other Business Undertakings 15,000 0 0 15,000 0 0 15,000

Economic Development And Tourism

105880 Tourism Barriers Capital 15,996 0 0 15,996 0 0 15,996

Total Economic Development And Tourism 15,996 0 0 15,996 0 0 15,996

Roads

106460 Local Roads ‐ Sealed ‐ Resurfacing (Revenue) 445,611 0 0 445,611 4,770 0 445,611

106461 Local Roads ‐ Sealed ‐ Boorowa 216,492 0 0 216,492 3,150 0 216,492

106462 Local Roads ‐ Sealed ‐ Young Reseals 895,124 0 0 895,124 0 0 895,124

106465 Local Roads ‐ Sealed ‐ Storm Damage Repairs ‐

Capital

1,195,596 0 0 1,195,596 89,867 0 1,195,596

106471 BWA Local Roads ‐ Unsealed Resheeting 90,000 0 0 90,000 0 0 90,000

106472 HDN Local Roads ‐ Unsealed Resheeting 120,000 0 0 120,000 300 0 120,000

106476 Local Roads ‐ Unsealed ‐ Storm Damage

Repairs

1,681,464 0 0 1,681,464 227,688 0 1,681,464

106480 YNG ‐ Urban Roads ‐ Sealed ‐ Capital 287,757 0 0 287,757 38,370 0 287,757

106481 BWA Urban Roads ‐ Sealed ‐ Capital 61,295 0 0 61,295 251 0 61,295

106482 HDN Urban Roads ‐ Sealed ‐ Capital 61,295 0 0 61,295 627 0 61,295

106502 RRBG Capital ‐ Boorowa 554,100 0 0 554,100 1,073 0 554,100

106503 Regional Roads Block Grant Capital ‐ Harden 519,100 0 0 519,100 38,825 0 519,100

106504 Regional Roads Block Grant Capital ‐ Young 569,800 0 0 569,800 2,382 0 569,800

106505 Regional Roads ‐ Storm Damage Repairs ‐

Capital

388,380 0 0 388,380 91,063 0 388,380

106514 Heavy Vehicle Safety Productivity Program ‐

Young

1,017,903 35,137 0 1,053,040 10,527 0 1,053,040

106520 Hilltops Street Lighting Poles 0 0 0 0 4,385 0 0

106521 YNG Steet Lighting 30,000 0 0 30,000 0 0 30,000

107032 SCCF2 ‐ Young Activity Cycleway 0 32,538 0 32,538 451 0 32,538

600035 HIL ‐ Roads To Recovery ‐ Capital 1,470,968 592,427 0 2,063,395 29,910 ‐93,751 1,969,644

600039 HDN VPA Sibelco Roads Program 200,000 0 0 200,000 642 0 200,000

600046 BWA ‐ Footpaths ‐ Capital 5,001 0 0 5,001 0 0 5,001

600047 HDN ‐ Footpaths ‐ Capital 20,000 0 0 20,000 53,290 0 20,000

600048 YNG ‐ Footpaths ‐ Capital 120,000 0 0 120,000 91,475 0 120,000

600054 HIL ‐ Bus Shelters Construct/Upgrade ‐ Capital 12,162 0 0 12,162 0 0 12,162

Page 3 of 5251



600079 Spring Creek Bridge Capital FCR 1,100,420 281,911 0 1,382,331 93,130 0 1,382,331

600082 YNG Wambanumba Bridge Capital FCR 844,955 282,746 0 1,127,701 343,810 0 1,127,701

600170 Hdn Bridges Renewal Program 8,576,782 49,352 0 8,626,134 175,664 0 8,626,134

600172 Burrangong Creek Bridge Widening SOF‐FCR 852,278 ‐24,906 0 827,372 725 0 827,372

600192 Harden FCR/HVSP Local Roads Sealed Galong

Rd

0 659,833 0 659,833 265,239 0 659,833

600197 Young Rural Roads Resheeting Prog 633,061 195,668 0 828,729 62,564 0 828,729

600222 YNG ‐ Cudgells Creek Bridge 1,970,546 187,694 0 2,158,240 104,508 0 2,158,240

600223 YNG ‐ Haddons Creek Bridge 1,829,282 203,849 0 2,033,131 462,311 0 2,033,131

600227 Harden Street Tree Planting Program 34,150 0 0 34,150 9,073 0 34,150

600317 Burrangong Creek Pathway Drought Stimulus 0 44,060 0 44,060 50,928 0 44,060

600330 BWA RRRP 20/21 Rugby Road 0 0 0 0 276,790 0 0

600331 YNG RRRP 20/21 Milvale Road 0 0 0 0 3,991 0 0

600333 LRCIP Grant Funding Phase 1 770,968 174,849 0 945,817 525,816 0 945,817

600338 Safer Roads Program 20‐21 1,630,300 ‐143,989 0 1,486,311 29,597 0 1,486,311

600339 Fixing Local Roads Program 20‐21 712,773 12,099 0 724,872 101,556 0 724,872

600348 Wambanumba Bridge Construct BRP Rd 5 1,194,500 0 0 1,194,500 373,128 350,000 1,544,500

600350 TfNSW Active Transport Walking/Cycling

2020/21

0 29,738 0 29,738 27,073 0 29,738

600364 LRCIP Funding Phase 2 1,672,314 0 0 1,672,314 334 0 1,672,314

600366 Fixing Local Roads Program 21/22 1,200,000 0 0 1,200,000 4,956 0 1,200,000

600369 Regional Road Repair Program 21/22 495,000 0 0 495,000 0 0 495,000

600372 Cycling Infrastructure Project 60,000 0 0 60,000 0 0 60,000

600375 Road Safety Program School Zone

Infrastructure Sub Program

0 0 0 0 1,913 189,458 189,458

600378 Fixing local Roads Rnd 3 Cullinga Mines

Rehabilitation

0 0 0 0 0 375,000 375,000

Total Roads 33,539,377 2,613,006 0 36,152,383 3,602,152 820,707 36,973,090

Water

100004 BWA Project Water Security 220,000 0 0 220,000 113 0 220,000

106860 YNG ‐ Water Mains ‐ Capital Renewals 293,700 0 0 293,700 50,364 ‐73,700 220,000

106890 YNG ‐ Water Meters Replacement Program 56,823 24,889 0 81,712 0 0 81,712

600002 BWA ‐ Water Mains ‐ Capital 249,993 0 0 249,993 0 0 249,993

600005 BWA ‐ Water Meters Replacement Program ‐

Capital

14,205 0 0 14,205 531 0 14,205

600006 BWA ‐ Water Treatment Plant ‐ Capital 6,966 70,562 0 77,528 7,162 0 77,528

600012 HDN ‐ Water Mains ‐ Replace Burley Griffen

Way

1,500,000 0 0 1,500,000 25,492 0 1,500,000

600015 HDN ‐ Water Meters Replacement Program ‐

Capital

14,205 0 0 14,205 1,218 0 14,205

600017 HDN ‐ Water ReservoirsCapital 579,996 0 0 579,996 0 0 579,996

600059 HDN ‐ Water Telemetry & Instrumentation ‐

Capital

128,244 0 0 128,244 0 0 128,244

600073 HDN ‐ Galong Water Reservoirs Duplication 170,000 0 0 170,000 0 0 170,000

600094 HDN Water Main Extension Racecourse RFS

Job (Loan Funded)

329,751 ‐185 0 329,566 0 0 329,566

600238 Young Cowra Road Water Main Renewal 0 87,826 0 87,826 0 0 87,826

600239 Young Water Main Renewals 2,980,886 0 0 2,980,886 28,855 665,193 3,646,079

600281 HDN Water Mains Replacement Program 933,179 0 0 933,179 8,949 0 933,179

600353 Bulk Water Standpipe Milvale Rd Young 0 0 0 0 6,927 0 0

600362 BWA ‐ Network Infrastructure Renewal Works 114,568 0 0 114,568 0 0 114,568

600363 YNG ‐ Network Infrastructure Renewal Works 209,199 0 0 209,199 0 ‐209,199 0

600376 Milvale Rd Standpipe Water Supply Station

Install

0 0 0 0 5,705 0 0

Total Water 7,801,716 183,092 0 7,984,808 135,314 382,293 8,367,101

Sewer

600022 BWA ‐ Sewer mains ‐ Capital 0 74,887 0 74,887 4,140 0 74,887

600025 BWA ‐ STP Plant Amenities Upgrade 0 15,149 0 15,149 10,595 0 15,149

600029 HDN ‐ Sewer Mains Renewal 302,100 0 0 302,100 0 0 302,100

600032 HDN ‐ Sewerage Treatment ‐ Capital 200,004 0 0 200,004 0 0 200,004

600065 HDN Smoke Testing 50,000 0 0 50,000 0 0 50,000

600067 YNG Sewer Manhole Refurbishment 258,000 0 0 258,000 0 0 258,000

600068 YNG Septic Receival 350,000 0 0 350,000 0 0 350,000

600070 YNG Smoke Testing and Defect Rectification 82,500 0 0 82,500 0 0 82,500

600076 BWA ‐ Sewer Mains smoke testing 25,000 0 0 25,000 0 0 25,000

Page 4 of 5252



600078 YNG Sewerage Treatment ‐CCTV and Security

Upgrade

60,000 0 0 60,000 0 0 60,000

600093 YNG Sewer Main Renewal Work (Loan Funded) 3,129,616 44,830 0 3,174,446 4,010 0 3,174,446

Total Sewer 4,457,220 134,866 0 4,592,086 18,745 0 4,592,086

Plant Management

105010 Plant Replacement ‐ Light Vehicles ‐ Capital 151,000 0 0 151,000 0 0 151,000

105020 Plant Replacement ‐ Trucks ‐ Capital 1,345,000 0 0 1,345,000 0 0 1,345,000

105030 Plant Replacement ‐ Construction & Heavy

Plant ‐ Capital

340,000 0 0 340,000 0 0 340,000

105050 Plant Replacement ‐ Other Plant & Equipment ‐

Capital

228,000 0 0 228,000 0 0 228,000

105060 Plant Replacement ‐ Small & Minor Plant ‐

Capital

60,000 0 0 60,000 17,294 0 60,000

Total Plant Management 2,124,000 0 0 2,124,000 17,294 0 2,124,000

Corporate Support

106390 Information Technology ‐ Hardware & Office

Equipment ‐ Capit

0 0 0 0 3,177 0 0

106391 Information Technology ‐ Computer ‐ Desktop ‐

Capital

70,000 0 0 70,000 0 0 70,000

600360 Information Technology Ransomware Threat

Protection Equip

25,000 0 0 25,000 0 0 25,000

600361 Information Technology Audio Visual

Equipment ‐ Chambers

30,000 0 0 30,000 0 0 30,000

600370 Technology One Remediation Project 720,000 ‐15,871 0 704,129 0 0 704,129

Total Corporate Support 845,000 ‐15,871 0 829,129 3,177 0 829,129

Technical Services

106561 Engineering Operations ‐ Survey Equipment ‐

Capital

0 39,475 0 39,475 39,475 0 39,475

106681 Demondrille Chambers Internal Upgrade 21,000 0 0 21,000 0 0 21,000

106760 BWA Urban Renewal Program SCF 945,232 0 0 945,232 0 0 945,232

Total Technical Services 966,232 39,475 0 1,005,707 39,475 0 1,005,707

Total Capital Program 58,200,214 4,088,506 0 62,288,720 4,257,916 1,808,000 64,096,720

Page 5 of 5253

30/6/2022 Total Council QBRS Capital Program Funding Report by Program1/7/2021 for the period ending September

List By Project Description Actual

Expenditure

YTD

Current

Expenditure

Budget 22PJCO

$ Variance % of

Budget

QBRS

Expenditure

Budget

22PJQBR1

Budget

Movement

Council Funding Rates and

Interest

User Charges

and Other

Grants &

Contributions

Income

Asset Sales Loans External

& Reserves

Internal

Reserves

Infrastructure

Reserve

Implement

Reserve

Grant Reserves Developer

Contributions

Other External

Reserves

Non Cash

100 ‐ Community Services

600042 HDN ‐ Medical Services Buildings ‐ Capital 0 20,050 20,050 0% 20,050 0 0 0 0 0 0 0 ‐20,050 0 0 0 0 0 0

600374 NSW Showgrounds Stimulus Program Phase 2 1,743 0 ‐1,743 0% 605,000 605,000 0 0 0 ‐605,000 0 0 0 0 0 0 0 0 0

Total 100 ‐ Community Services 1,743 20,050 18,307 9% 625,050 605,000 0 0 0 ‐605,000 0 0 ‐20,050 0 0 0 0 0 0

110 ‐ Emergency Management

600099 Rural Fire Service ‐ Brigade Stations 33,445 0 ‐33,445 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total 110 ‐ Emergency Management 33,445 0 ‐33,445 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

130 ‐ Community Centres

105374 HDN Courthouse Repairs 0 35,000 35,000 0% 35,000 0 ‐35,000 0 0 0 0 0 0 0 0 0 0 0 0

106300 SCF1 ‐ Trinity Centre Refurbishment ‐ Cap 0 8,544 8,544 0% 8,544 0 0 0 0 0 0 0 ‐8,544 0 0 0 0 0 0

106320 SCF1‐ Mechanics Institute Renewals Works 15,902 31,338 15,436 51% 31,338 0 0 0 0 0 0 0 ‐31,338 0 0 0 0 0 0

106325 SCF Harden Museum Extension 270 81,940 81,670 0% 81,940 0 0 0 0 0 0 0 ‐81,940 0 0 0 0 0 0

600302 Crown Reserves Improvement Fund(CRIF)‐Monteagle Hall Stage 3 0 92,556 92,556 0% 92,556 0 0 0 0 ‐92,556 0 0 0 0 0 0 0 0 0

Total 130 ‐ Community Centres 16,172 249,378 233,206 6% 249,378 0 ‐35,000 0 0 ‐92,556 0 0 ‐121,822 0 0 0 0 0 0

140 ‐ Library Services

105640 Library Services ‐ Books & Resources ‐ Capital 7,301 62,488 55,187 12% 62,488 0 ‐29,988 0 0 ‐32,500 0 0 0 0 0 0 0 0 0

600140 Library Audio Visual/Compact Dis 1,746 0 ‐1,746 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total 140 ‐ Library Services 9,047 62,488 53,442 14% 62,488 0 ‐29,988 0 0 ‐32,500 0 0 0 0 0 0 0 0 0

150 ‐ Parks and Gardens, Playground

106270 SCF1 ‐ Lambing Flat Chinese Tribute Garde 0 195,741 195,741 0% 195,741 0 0 0 0 0 0 0 ‐195,741 0 0 0 0 0 0

106276 SCF1 ‐ Burrangong Creek Beautification 20,601 669,468 648,867 3% 669,468 0 0 0 0 0 0 0 ‐669,468 0 0 0 0 0 0

106350 SCF1 ‐ HDN ‐ Coddington Park Refurbishments 0 319,257 319,257 0% 319,257 0 0 0 0 0 0 0 ‐319,257 0 0 0 0 0 0

106388 SCF1 ‐ Murrumburrah Precinct Plan (Murrimboola Creek Beaut) 0 825,034 825,034 0% 825,034 0 0 0 0 0 0 0 ‐825,034 0 0 0 0 0 0

107010 SCF2 ‐ Mackay Lighthorse Memorial 0 517 517 0% 517 0 0 0 0 0 0 0 ‐517 0 0 0 0 0 0

107037 SCCF2 ‐ Lambing Flat Chinese Tribute Garden Completion 130,631 345,373 214,742 38% 345,373 0 0 0 0 ‐345,373 0 0 0 0 0 0 0 0 0

600299 VPA Galong Community Capital Work Limestone Park 0 250,000 250,000 0% 250,000 0 0 0 0 0 0 0 0 0 0 0 ‐250,000 0 0

600315 BWA Rotunda Upgrade Drought Stimulus 0 26,378 26,378 0% 26,378 0 0 0 0 ‐26,378 0 0 0 0 0 0 0 0 0

600334 Murrumburrah Precinct Upgrade 6,057 2,121,074 2,115,017 0% 2,121,074 0 ‐300,000 0 0 ‐1,821,074 0 0 0 0 0 0 0 0 0

600367 Lazzarini Park Playground Replacement 0 25,001 25,001 0% 25,001 0 ‐25,001 0 0 0 0 0 0 0 0 0 0 0 0

Total 150 ‐ Parks and Gardens, Playground 157,288 4,777,843 4,620,555 3% 4,777,843 0 ‐325,001 0 0 ‐2,192,825 0 0 ‐2,010,017 0 0 0 ‐250,000 0 0

160 ‐ Public Cemeteries

600051 BWA ‐ Cemetery ‐ Plinths 0 18,685 18,685 0% 18,685 0 0 0 0 0 0 0 ‐18,685 0 0 0 0 0 0

600371 Young Cemetery Investigation Work & Acquisition 0 100,000 100,000 0% 100,000 0 ‐100,000 0 0 0 0 0 0 0 0 0 0 0 0

Total 160 ‐ Public Cemeteries 0 118,685 118,685 0% 118,685 0 ‐100,000 0 0 0 0 0 ‐18,685 0 0 0 0 0 0

180 ‐ Sporting Facilities

105503 SportingFacilities‐Harden‐Roberts Park Disabled Toilet 0 120,000 120,000 0% 120,000 0 ‐120,000 0 0 0 0 0 0 0 0 0 0 0 0

106330 SCF1 ‐ Boorowa Tennis Courts 0 18,808 18,808 0% 18,808 0 0 0 0 0 0 0 ‐18,808 0 0 0 0 0 0

106362 SCF1 ‐ HDN ‐ Roberts Park 3,491 79,175 75,684 4% 79,175 0 0 0 0 0 0 0 ‐79,175 0 0 0 0 0 0

106366 SCF1 ‐ HDN ‐ Harden Racecourse 69,249 54,894 ‐14,355 126% 54,894 0 0 0 0 0 0 0 ‐54,894 0 0 0 0 0 0

106368 SCF1 ‐ HDN ‐ McLean Oval 0 1,985 1,985 0% 1,985 0 0 0 0 0 0 0 ‐1,985 0 0 0 0 0 0

106386 SCF1 ‐ Young Tennis Courts ‐ Capital 1,096 258,373 257,277 0% 258,373 0 0 0 0 0 0 0 ‐258,373 0 0 0 0 0 0

107038 SCCF2 ‐ Coddington Park Amenities Upgrade 9,162 91,829 82,667 10% 91,829 0 0 0 0 ‐91,829 0 0 0 0 0 0 0 0 0

107039 SCCF2 ‐ Keith Cullen Oval Facilities Upgrade 0 3,344 3,344 0% 3,344 0 0 0 0 0 0 0 ‐3,344 0 0 0 0 0 0

600096 HDN Power Upgrade Racecourse RFS Job (Loan Funded) Capital 0 176,423 176,423 0% 176,423 0 0 0 0 0 0 ‐176,423 0 0 0 0 0 0 0

600335 SCCF3 Boorowa Horse Arena Stage 2 215 5,031 4,816 4% 5,031 0 0 0 0 ‐5,031 0 0 0 0 0 0 0 0 0

600347 SCCF3 Wombat Oval Improvements 416 19,152 18,736 2% 19,152 0 0 0 0 ‐19,152 0 0 0 0 0 0 0 0 0

600357 Crown Reserves Improvement Fund (2021) RDA Fencing 7,272 8,429 1,157 86% 8,429 0 0 0 0 0 0 0 0 0 0 ‐8,429 0 0 0

Total 180 ‐ Sporting Facilities 90,902 837,443 746,541 11% 837,443 0 ‐119,999 0 0 ‐116,012 0 ‐176,423 ‐416,579 0 0 ‐8,429 0 0 0

190 ‐ Swimming Pool

105541 Boorowa BackWash Invest & Upgrade 0 20,000 20,000 0% 20,000 0 ‐20,000 0 0 0 0 0 0 0 0 0 0 0 0

105555 Jugiong Pool Small Pools Filtration 0 110,841 110,841 0% 110,841 0 0 0 0 0 0 0 ‐110,841 0 0 0 0 0 0

105556 Jugiong Pool Large Pools Filtration 0 200,000 200,000 0% 200,000 0 ‐200,000 0 0 0 0 0 0 0 0 0 0 0 0

105557 Harden large Pool Disinfection Unit 23,372 366,696 343,324 6% 366,696 0 ‐140,000 0 0 0 0 0 ‐226,696 0 0 0 0 0 0

106280 SCF1 ‐ HDN ‐ Pool Renewals Capital 0 210,828 210,828 0% 210,828 0 0 0 0 0 0 0 ‐210,828 0 0 0 0 0 0

Funding Sources

19/11/2021 4:10 PM Page 1 of 4254



Expenditure

YTD

Current

Expenditure

Budget 22PJCO

$ Variance % of

Budget

QBRS

Expenditure

Budget

22PJQBR1

Budget

Movement


Interest

User Charges

and Other

Grants &

Contributions

Income


& Reserves

Internal

Reserves

Infrastructure

Reserve

Implement

Reserve


Contributions

Other External

Reserves

Non Cash

Funding Sources

106290 SCF ‐ YNG ‐ Pool Capital 18,833 24,864 6,031 76% 24,864 0 ‐24,864 0 0 0 0 0 0 0 0 0 0 0 0

107033 SCF2 ‐ Young Swimming Club Upgrades 0 1,286 1,286 0% 1,286 0 0 0 0 ‐1,286 0 0 0 0 0 0 0 0 0

600314 HDN Pool Amenities Upgrade (Drought Stimulus) 23,244 22,092 ‐1,152 105% 22,092 0 0 0 0 ‐22,092 0 0 0 0 0 0 0 0 0

Total 190 ‐ Swimming Pool 65,449 956,607 891,158 7% 956,607 0 ‐384,864 0 0 ‐23,378 0 0 ‐548,365 0 0 0 0 0 0

200 ‐ Urban Drainage / Flood Mitigation

106550 YNG Stormwater ‐ Capital 142 96,689 96,547 0% 96,689 0 0 0 0 0 0 0 0 0 0 0 0 ‐96,689 0

600325 HDN Binalong Street Stormwater 0 34,647 34,647 0% 34,647 0 0 0 0 0 0 0 0 0 0 0 0 ‐34,647 0

600327 BWA Marsden Street Lane Drain Upgrade 0 64,820 64,820 0% 64,820 0 ‐27,800 0 0 0 0 0 ‐37,020 0 0 0 0 0 0

600352 Young Stormwater Basin Construction 46,926 1,004,497 957,571 5% 1,004,497 0 0 0 0 ‐803,598 0 0 0 0 0 0 0 ‐200,899 0

Total 200 ‐ Urban Drainage / Flood Mitigation 47,067 1,200,653 1,153,586 4% 1,200,653 0 ‐27,800 0 0 ‐803,598 0 0 ‐37,020 0 0 0 0 ‐332,235 0

210 ‐ Waste Management

100985 YNG ‐ Waste Management ‐ Waste Depot/Tip Restoration 0 21,666 21,666 0% 51,666 30,000 ‐51,666 0 0 0 0 0 0 0 0 0 0 0 0

102411 BWA ‐ Waste Management ‐ Waste Depot/Tip Restoration 0 0 0 0% 150,000 150,000 ‐150,000 0 0 0 0 0 0 0 0 0 0 0 0

102425 HDN ‐ Waste Management ‐ Waste Depot/Tip Restoration 0 44,697 44,697 0% 44,697 0 ‐44,697 0 0 0 0 0 0 0 0 0 0 0 0

102506 Galong Tip Land Fill Rehab Capital 0 5,000 5,000 0% 0 ‐5,000 0 0 0 0 0 0 0 0 0 0 0 0 0

102507 Murrumburrah Land Fill Rehab Capital Wk 0 20,000 20,000 0% 20,000 0 ‐20,000 0 0 0 0 0 0 0 0 0 0 0 0

105990 Waste Management ‐ Purchase Bins ‐ Capital 0 0 0 0% 25,000 25,000 ‐25,000 0 0 0 0 0 0 0 0 0 0 0 0

106012 Young Village Tips 0 0 0 0% 40,000 40,000 ‐40,000 0 0 0 0 0 0 0 0 0 0 0 0

106020 Waste Depot/Tip ‐ Plant & Equipment ‐ Capital 0 118,000 118,000 0% 118,000 0 ‐118,000 0 0 0 0 0 0 0 0 0 0 0 0

106052 YNG Victoria St Inert Transfer Station 0 280,000 280,000 0% 40,000 ‐240,000 ‐40,000 0 0 0 0 0 0 0 0 0 0 0 0

106053 YNG Victoria St Resource Resource Recovery 0 20,000 20,000 0% 20,000 0 ‐20,000 0 0 0 0 0 0 0 0 0 0 0 0

106088 Murrumburrah Landfill Fencing Capital 0 5,000 5,000 0% 5,000 0 ‐5,000 0 0 0 0 0 0 0 0 0 0 0 0

106089 Murrumburrah Landfill Bore Capital 0 15,000 15,000 0% 15,000 0 ‐15,000 0 0 0 0 0 0 0 0 0 0 0 0

600292 Village Tip Closures / Construct Transfer Station 10,570 286,488 275,918 4% 286,488 0 0 0 0 ‐157,906 0 0 0 0 0 0 0 ‐128,582 0

600328 BWA Waste Transfer Station Move Hut/Fencing 4,772 38,862 34,090 12% 38,862 0 0 0 0 0 0 0 ‐38,862 0 0 0 0 0 0

Total 210 ‐ Waste Management 15,341 854,713 839,372 2% 854,713 0 ‐529,363 0 0 ‐157,906 0 0 ‐38,862 0 0 0 0 ‐128,582 0

230 ‐ Environment

600340 Currawong Creek Rehabilitation (Fish Ladders) 0 75,000 75,000 0% 75,000 0 0 0 0 ‐75,000 0 0 0 0 0 0 0 0 0

Total 230 ‐ Environment 0 75,000 75,000 0% 75,000 0 0 0 0 ‐75,000 0 0 0 0 0 0 0 0 0

270 ‐ Animal Control

106140 Animal Control ‐ Pound ‐ Capital 4,548 209,344 204,796 2% 209,344 0 0 0 0 0 0 0 0 0 0 0 ‐209,344 0 0

Total 270 ‐ Animal Control 4,548 209,344 204,796 2% 209,344 0 0 0 0 0 0 0 0 0 0 0 ‐209,344 0 0

300 ‐ Caravan Park

106240 SCF1 ‐ BWA Caravan Park ‐ Cabins 0 155,707 155,707 0% 155,707 0 0 0 0 0 0 0 ‐155,707 0 0 0 0 0 0

106245 SCF1 ‐ HDN ‐ Caravan Park Camp Kitchen 757 51,700 50,943 1% 51,700 0 0 0 0 0 0 0 ‐51,700 0 0 0 0 0 0

Total 300 ‐ Caravan Park 757 207,407 206,651 0% 207,407 0 0 0 0 0 0 0 ‐207,407 0 0 0 0 0 0

310 ‐ Other Business Undertakings

105720 Saleyards ‐ Plant & Equipment ‐ Capital 0 15,000 15,000 0% 15,000 0 ‐15,000 0 0 0 0 0 0 0 0 0 0 0 0

Total 310 ‐ Other Business Undertakings 0 15,000 15,000 0% 15,000 0 ‐15,000 0 0 0 0 0 0 0 0 0 0 0 0

330 ‐ Economic Development And Tourism

105880 Tourism Barriers Capital 0 15,996 15,996 0% 15,996 0 ‐15,996 0 0 0 0 0 0 0 0 0 0 0 0

Total 330 ‐ Economic Development And Tourism 0 15,996 15,996 0% 15,996 0 ‐15,996 0 0 0 0 0 0 0 0 0 0 0 0

340 ‐ Roads

106460 HDN Local Roads ‐ Sealed ‐ Resurfacing (Revenue) 4,770 445,611 440,841 1% 445,611 0 ‐445,611 0 0 0 0 0 0 0 0 0 0 0 0

106461 Local Roads ‐ Sealed ‐ Boorowa 3,150 216,492 213,341 1% 216,492 0 ‐216,492 0 0 0 0 0 0 0 0 0 0 0 0

106462 Local Roads ‐ Sealed ‐ Young Reseals 0 895,124 895,124 0% 895,124 0 ‐895,124 0 0 0 0 0 0 0 0 0 0 0 0

106465 Local Roads ‐ Sealed ‐ Storm Damage Repairs ‐ Capital 89,867 1,195,596 1,105,729 8% 1,195,596 0 0 0 0 ‐1,195,596 0 0 0 0 0 0 0 0 0

106471 BWA Local Roads ‐ Unsealed Resheeting 0 90,000 90,000 0% 90,000 0 ‐90,000 0 0 0 0 0 0 0 0 0 0 0 0

106472 HDN Local Roads ‐ Unsealed Resheeting 300 120,000 119,700 0% 120,000 0 ‐120,000 0 0 0 0 0 0 0 0 0 0 0 0

106476 Local Roads ‐ Unsealed ‐ Storm Damage Repairs 227,688 1,681,464 1,453,776 14% 1,681,464 0 0 0 0 ‐1,681,464 0 0 0 0 0 0 0 0 0

106480 YNG ‐ Urban Roads ‐ Sealed ‐ Capital 38,370 287,757 249,387 13% 287,757 0 ‐287,757 0 0 0 0 0 0 0 0 0 0 0 0

106481 BWA Urban Roads ‐ Sealed ‐ Capital 251 61,295 61,044 0% 61,295 0 ‐61,295 0 0 0 0 0 0 0 0 0 0 0 0

106482 HDN Urban Roads ‐ Sealed ‐ Capital 627 61,295 60,668 1% 61,295 0 ‐61,295 0 0 0 0 0 0 0 0 0 0 0 0

106502 RRBG Capital ‐ Boorowa 1,073 554,100 553,027 0% 554,100 0 0 0 0 ‐554,100 0 0 0 0 0 0 0 0 0

106503 Regional Roads Block Grant Capital ‐ Harden 38,825 519,100 480,275 7% 519,100 0 0 0 0 ‐519,100 0 0 0 0 0 0 0 0 0

19/11/2021 4:10 PM Page 2 of 4255



Expenditure

YTD

Current

Expenditure

Budget 22PJCO

$ Variance % of

Budget

QBRS

Expenditure

Budget

22PJQBR1

Budget

Movement


Interest

User Charges

and Other

Grants &

Contributions

Income


& Reserves

Internal

Reserves

Infrastructure

Reserve

Implement

Reserve


Contributions

Other External

Reserves

Non Cash

Funding Sources

106504 Regional Roads Block Grant Capital ‐ Young 2,382 569,800 567,418 0% 569,800 0 0 0 0 ‐569,800 0 0 0 0 0 0 0 0 0

106505 Regional Roads ‐ Storm Damage Repairs ‐ Capital 91,063 388,380 297,317 23% 388,380 0 0 0 0 ‐388,380 0 0 0 0 0 0 0 0 0

106514 Heavy Vehicle Safety Productivity Program ‐ Young 10,527 1,053,040 1,042,513 1% 1,053,040 0 0 0 0 ‐1,053,040 0 0 0 0 0 0 0 0 0

106520 Hilltops Street Lighting Poles 4,385 0 ‐4,385 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

106521 YNG Steet Lighting 0 30,000 30,000 0% 30,000 0 ‐30,000 0 0 0 0 0 0 0 0 0 0 0 0

107032 SCCF2 ‐ Young Activity Cycleway 451 32,538 32,087 1% 32,538 0 0 0 0 ‐32,538 0 0 0 0 0 0 0 0 0

600035 HIL ‐ Roads To Recovery ‐ Capital 29,910 2,063,395 2,033,485 1% 1,969,644 ‐93,751 0 0 0 ‐1,969,644 0 0 0 0 0 0 0 0 0

600039 HDN VPA Sibelco Roads Program 642 200,000 199,358 0% 200,000 0 0 0 0 0 0 0 0 0 0 0 ‐200,000 0 0

600046 BWA ‐ Footpaths ‐ Capital 0 5,001 5,001 0% 5,001 0 ‐5,001 0 0 0 0 0 0 0 0 0 0 0 0

600047 HDN ‐ Footpaths ‐ Capital 53,290 20,000 ‐33,290 266% 20,000 0 ‐20,000 0 0 0 0 0 0 0 0 0 0 0 0

600048 YNG ‐ Footpaths ‐ Capital 91,475 120,000 28,525 76% 120,000 0 ‐120,000 0 0 0 0 0 0 0 0 0 0 0 0

600054 HIL ‐ Bus Shelters Construct/Upgrade ‐ Capital 0 12,162 12,162 0% 12,162 0 ‐12,162 0 0 0 0 0 0 0 0 0 0 0 0

600079 Spring Creek Bridge Capital FCR 93,130 1,382,331 1,289,201 7% 1,382,331 0 0 0 0 ‐1,382,331 0 0 0 0 0 0 0 0 0

600082 YNG Wambanumba Bridge Capital FCR 343,810 1,127,701 783,891 30% 1,127,701 0 0 0 0 ‐1,127,701 0 0 0 0 0 0 0 0 0

600170 Hdn Bridges Renewal Program 175,664 8,626,134 8,450,470 2% 8,626,134 0 ‐85,768 0 0 ‐8,539,872 0 0 ‐494 0 0 0 0 0 0

600172 Burrangong Creek Bridge Widening SOF‐FCR 725 827,372 826,647 0% 827,372 0 0 0 0 ‐827,372 0 0 0 0 0 0 0 0 0

600192 Harden FCR/HVSP Local Roads Sealed Galong Rd 265,239 659,833 394,594 40% 659,833 0 0 0 0 ‐633,440 0 0 ‐26,393 0 0 0 0 0 0

600197 Young Rural Roads Resheeting Prog 62,564 828,729 766,165 8% 828,729 0 ‐633,061 0 0 0 0 0 ‐195,668 0 0 0 0 0 0

600222 YNG ‐ Cudgells Creek Bridge 104,508 2,158,240 2,053,732 5% 2,158,240 0 0 0 0 ‐2,158,240 0 0 0 0 0 0 0 0 0

600223 YNG ‐ Haddons Creek Bridge 462,311 2,033,131 1,570,820 23% 2,033,131 0 0 0 0 ‐2,033,131 0 0 0 0 0 0 0 0 0

600227 Harden Street Tree Planting Program 9,073 34,150 25,078 27% 34,150 0 ‐34,150 0 0 0 0 0 0 0 0 0 0 0 0

600317 Burrangong Creek Pathway Drought Stimulus 50,928 44,060 ‐6,868 116% 44,060 0 0 0 0 ‐44,060 0 0 0 0 0 0 0 0 0

600330 BWA RRRP 20/21 Rugby Road 276,790 0 ‐276,790 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

600331 YNG RRRP 20/21 Milvale Road 3,991 0 ‐3,991 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

600333 LRCIP Grant Funding Phase 1 525,816 945,817 420,001 56% 945,817 0 0 0 0 ‐945,817 0 0 0 0 0 0 0 0 0

600338 Safer Roads Program 20‐21 29,597 1,486,311 1,456,714 2% 1,486,311 0 0 0 0 ‐1,486,311 0 0 0 0 0 0 0 0 0

600339 Fixing Local Roads Program 20‐21 101,556 724,872 623,316 14% 724,872 0 0 0 0 ‐724,872 0 0 0 0 0 0 0 0 0

600348 Wambanumba Bridge Construct BRP Rd 5 373,128 1,194,500 821,372 31% 1,544,500 350,000 ‐100,000 0 0 ‐1,444,500 0 0 0 0 0 0 0 0 0

600350 TfNSW Active Transport Walking/Cycling 2020/21 27,073 29,738 2,665 91% 29,738 0 0 0 0 ‐29,738 0 0 0 0 0 0 0 0 0

600364 LRCIP Funding Phase 2 334 1,672,314 1,671,980 0% 1,672,314 0 0 0 0 ‐1,672,314 0 0 0 0 0 0 0 0 0

600366 Fixing Local Roads Program 21/22 4,956 1,200,000 1,195,044 0% 1,200,000 0 0 0 0 ‐1,200,000 0 0 0 0 0 0 0 0 0

600369 Regional Road Repair Program 21/22 0 495,000 495,000 0% 495,000 0 0 0 0 ‐495,000 0 0 0 0 0 0 0 0 0

600372 Cycling Infrastructure Project 0 60,000 60,000 0% 60,000 0 ‐60,000 0 0 0 0 0 0 0 0 0 0 0 0

600375 Road Safety Program School Zone Infrastructure Sub Program 1,913 0 ‐1,913 0% 189,458 189,458 0 0 0 ‐189,458 0 0 0 0 0 0 0 0 0

600378 Fixing local Roads Rnd 3 Cullinga Mines Rehabilitation 0 0 0 0% 375,000 375,000 0 0 0 ‐375,000 0 0 0 0 0 0 0 0 0

Total 340 ‐ Roads 3,602,152 36,152,383 32,550,232 10% 36,973,090 820,707 ‐3,277,716 0 0 ‐33,272,819 0 0 ‐222,555 0 0 0 ‐200,000 0 0

350 ‐ Water

100004 BWA Project Water Security 113 220,000 219,887 0% 220,000 0 0 0 0 0 0 0 0 0 0 0 0 ‐220,000 0

106860 YNG ‐ Water Mains ‐ Capital Renewals 50,364 293,700 243,336 17% 220,000 ‐73,700 0 0 0 0 0 0 0 0 0 0 0 ‐220,000 0

106890 YNG ‐ Water Meters Replacement Program 0 81,712 81,712 0% 81,712 0 0 0 0 0 0 0 0 0 0 0 0 ‐81,712 0

600002 BWA ‐ Water Mains ‐ Capital 0 249,993 249,993 0% 249,993 0 0 0 0 0 0 0 0 0 0 0 0 ‐249,993 0

600005 BWA ‐ Water Meters Replacement Program ‐ Capital 531 14,205 13,674 4% 14,205 0 0 0 0 0 0 0 0 0 0 0 0 ‐14,205 0

600006 BWA ‐ Water Treatment Plant ‐ Capital 7,162 77,528 70,366 9% 77,528 0 0 0 0 0 0 0 0 0 0 0 0 ‐77,528 0

600012 HDN ‐ Water Mains ‐ Replace Burley Griffen Way 25,492 1,500,000 1,474,508 2% 1,500,000 0 0 0 0 0 0 0 0 0 0 0 0 ‐1,500,000 0

600015 HDN ‐ Water Meters Replacement Program ‐ Capital 1,218 14,205 12,987 9% 14,205 0 0 0 0 0 0 0 0 0 0 0 0 ‐14,205 0

600017 HDN ‐ Water ReservoirsCapital 0 579,996 579,996 0% 579,996 0 0 0 0 0 0 0 0 0 0 0 0 ‐579,996 0

600059 HDN ‐ Water Telemetry & Instrumentation ‐ Capital 0 128,244 128,244 0% 128,244 0 0 0 0 0 0 0 0 0 0 0 0 ‐128,244 0

600073 HDN ‐ Galong Water Reservoirs Duplication 0 170,000 170,000 0% 170,000 0 0 0 0 0 0 0 0 0 0 0 0 ‐170,000 0

600094 HDN Water Main Extension Racecourse RFS Job (Loan Funded) 0 329,566 329,566 0% 329,566 0 0 0 0 0 0 ‐329,566 0 0 0 0 0 0 0

600238 Young Cowra Road Water Main Renewal 0 87,826 87,826 0% 87,826 0 0 0 0 0 0 0 0 0 0 0 0 ‐87,826 0

600239 Young Water Main Renewals 28,855 2,980,886 2,952,031 1% 3,646,079 665,193 0 0 0 0 0 ‐2,111,099 0 0 0 0 0 ‐1,534,979 0

600281 HDN Water Mains Replacement Program 8,949 933,179 924,230 1% 933,179 0 0 0 0 0 0 0 0 0 0 0 0 ‐933,179 0

600353 Bulk Water Standpipe Milvale Rd Young 6,927 0 ‐6,927 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

600362 BWA ‐ Network Infrastructure Renewal Works 0 114,568 114,568 0% 114,568 0 0 0 0 0 0 0 0 0 0 0 0 ‐114,568 0

600363 YNG ‐ Network Infrastructure Renewal Works 0 209,199 209,199 0% 0 ‐209,199 0 0 0 0 0 0 0 0 0 0 0 0 0

600376 Milvale Rd Standpipe Water Supply Station Install 5,705 0 ‐5,705 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total 350 ‐ Water 135,314 7,984,808 7,849,494 2% 8,367,101 382,293 ‐1 0 0 0 0 ‐2,440,665 0 0 0 0 0 ‐5,926,436 0

360 ‐ Sewer

600022 BWA ‐ Sewer mains ‐ Capital 4,140 74,887 70,747 6% 74,887 0 0 0 0 0 0 0 0 0 0 0 0 ‐74,887 0

600025 BWA ‐ STP Plant Amenities Upgrade 10,595 15,149 4,554 70% 15,149 0 0 0 0 0 0 0 0 0 0 0 0 ‐15,149 0

600029 HDN ‐ Sewer Mains Renewal 0 302,100 302,100 0% 302,100 0 0 0 0 0 0 0 0 0 0 0 0 ‐302,100 0

19/11/2021 4:10 PM Page 3 of 4256



Expenditure

YTD

Current

Expenditure

Budget 22PJCO

$ Variance % of

Budget

QBRS

Expenditure

Budget

22PJQBR1

Budget

Movement


Interest

User Charges

and Other

Grants &

Contributions

Income


& Reserves

Internal

Reserves

Infrastructure

Reserve

Implement

Reserve


Contributions

Other External

Reserves

Non Cash

Funding Sources

600032 HDN ‐ Sewerage Treatment ‐ Capital 0 200,004 200,004 0% 200,004 0 0 0 0 0 0 0 0 0 0 0 0 ‐200,004 0

600065 HDN Smoke Testing 0 50,000 50,000 0% 50,000 0 0 0 0 0 0 0 0 0 0 0 0 ‐50,000 0

600067 YNG Sewer Manhole Refurbishment 0 258,000 258,000 0% 258,000 0 0 0 0 0 0 0 0 0 0 0 0 ‐258,000 0

600068 YNG Septic Receival 0 350,000 350,000 0% 350,000 0 0 0 0 0 0 0 0 0 0 0 0 ‐350,000 0

600070 YNG Smoke Testing and Defect Rectification 0 82,500 82,500 0% 82,500 0 0 0 0 0 0 0 0 0 0 0 0 ‐82,500 0

600076 BWA ‐ Sewer Mains smoke testing 0 25,000 25,000 0% 25,000 0 0 0 0 0 0 0 0 0 0 0 0 ‐25,000 0

600078 YNG Sewerage Treatment ‐CCTV and Security Upgrade 0 60,000 60,000 0% 60,000 0 0 0 0 0 0 0 0 0 0 0 0 ‐60,000 0

600093 YNG Sewer Main Renewal Work (Loan Funded) 4,010 3,174,446 3,170,436 0% 3,174,446 0 0 0 0 0 0 ‐3,174,446 0 0 0 0 0 0 0

Total 360 ‐ Sewer 18,745 4,592,086 4,573,341 0% 4,592,086 0 0 0 0 0 0 ‐3,174,446 0 0 0 0 0 ‐1,417,640 0

370 ‐ Plant Management

105010 Plant Replacement ‐ Light Vehicles ‐ Capital 0 151,000 151,000 0% 151,000 0 0 0 0 0 ‐46,000 0 ‐105,000 0 0 0 0 0 0

105020 Plant Replacement ‐ Trucks ‐ Capital 0 1,345,000 1,345,000 0% 1,345,000 0 0 0 0 0 ‐120,000 0 ‐1,225,000 0 0 0 0 0 0

105030 Plant Replacement ‐ Construction & Heavy Plant ‐ Capital 0 340,000 340,000 0% 340,000 0 0 0 0 0 ‐80,000 0 ‐260,000 0 0 0 0 0 0

105050 Plant Replacement ‐ Other Plant & Equipment ‐ Capital 0 228,000 228,000 0% 228,000 0 0 0 0 0 ‐8,000 0 ‐220,000 0 0 0 0 0 0

105060 Plant Replacement ‐ Small & Minor Plant ‐ Capital 17,294 60,000 42,706 29% 60,000 0 0 0 0 0 0 0 ‐60,000 0 0 0 0 0 0

Total 370 ‐ Plant Management 17,294 2,124,000 2,106,706 1% 2,124,000 0 0 0 0 0 ‐254,000 0 ‐1,870,000 0 0 0 0 0 0

400 ‐ Corporate Support

106390 Information Technology ‐ Hardware & Office Equipment ‐ Capit 3,177 0 ‐3,177 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

106391 Information Technology ‐ Computer ‐ Desktop ‐ Capital 0 70,000 70,000 0% 70,000 0 ‐70,000 0 0 0 0 0 0 0 0 0 0 0 0

600360 Information Technology Ransomware Threat Protection Equip 0 25,000 25,000 0% 25,000 0 ‐25,000 0 0 0 0 0 0 0 0 0 0 0 0

600361 Information Technology Audio Visual Equipment ‐ Chambers 0 30,000 30,000 0% 30,000 0 ‐30,000 0 0 0 0 0 0 0 0 0 0 0 0

600370 Technology One Remediation Project 0 704,129 704,129 0% 704,129 0 0 0 0 0 0 0 0 0 ‐704,129 0 0 0 0

Total 400 ‐ Corporate Support 3,177 829,129 825,952 0% 829,129 0 ‐125,000 0 0 0 0 0 0 0 ‐704,129 0 0 0 0

410 ‐ Technical Services

106561 Engineering Operations ‐ Survey Equipment ‐ Capital 39,475 39,475 0 100% 39,475 0 0 0 0 0 0 0 ‐39,475 0 0 0 0 0 0

106681 Demondrille Chambers Internal Upgrade 0 21,000 21,000 0% 21,000 0 ‐21,000 0 0 0 0 0 0 0 0 0 0 0 0

106760 BWA Urban Renewal Program SCF 0 945,232 945,232 0% 945,232 0 0 0 0 0 0 0 ‐945,232 0 0 0 0 0 0

Total 410 ‐ Technical Services 39,475 1,005,707 966,232 4% 1,005,707 0 ‐21,000 0 0 0 0 0 ‐984,707 0 0 0 0 0 0

Net Cost to Council 4,257,916 62,288,720 58,030,804 0% 64,096,720 1,808,000 ‐5,006,729 0 0 ‐37,371,594 ‐254,000 ‐5,791,534 ‐6,496,069 0 ‐704,129 ‐8,429 ‐659,344 ‐7,804,893 0

Note1 : The funding sources identified above balance to the column labelled QBRS Expenditure Budget

19/11/2021 4:10 PM Page 4 of 4257


30/6/2022 September Quarterly Budget Review Cashflow Statement by Entity1/7/2021 for YTD Period Ending September

10 ‐ General


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget


Cash Flows from Operating Activities

Receipts:




115 Other Income 809,196 0 0 0 0 809,196 50,160 0 809,196



Payments:200 Employee Costs ‐15,967,352 45,362 0 0 0 ‐15,921,990 ‐4,110,723 0 ‐15,921,990

205 Materials & Contracts ‐5,609,778 ‐195,388 0 0 0 ‐5,805,166 ‐2,394,049 1 ‐5,805,165

210 Borrowing Costs ‐124,038 0 0 0 0 ‐124,038 ‐15,966 0 ‐124,038

220 Other Expenses ‐5,686,910 0 0 0 0 ‐5,686,910 ‐2,190,647 0 ‐5,686,910

Net cash provided (or used in) operating

activities

41,198,265 2,888,748 0 0 0 44,087,013 ‐2,447,169 1,425,708 45,512,720

Cash Flows from Investing Activities

Receipts:Sale of infrastructure, property, plant and

equipment

254,000 0 0 0 0 254,000 4,215 0 254,000

Sale of Investments 7,810,463 914,391 0 0 0 8,724,854 0 164,249 8,889,103

Payments:Purchase of infrastructure, property, plant

and equipment

‐45,941,278 ‐3,770,548 0 0 0 ‐49,711,827 ‐4,103,858 ‐1,425,707 ‐51,137,533

Purchase of Investments ‐2,816,464 0 0 0 0 ‐2,816,464 0 0 ‐2,816,464

Net cash provided (or used in) investing

activities

‐40,693,279 ‐2,856,157 0 0 0 ‐43,549,436 ‐4,099,642 ‐1,261,458 ‐44,810,894

Cash Flows from Financing Activities

Receipts:

Proposed Changes

Page 1 of 22258



Proceeds from Borrowings & Advances 0 0 0 0 0 0 0 0 0

Payments:Repayment of Borrowings and Advances ‐784,842 0 0 0 0 ‐784,842 ‐93,055 0 ‐784,842

Net cash provided (or used in) financing

activities

‐784,842 0 0 0 0 ‐784,842 ‐93,055 0 ‐784,842

Net (increase) / decrease in cash ‐279,856 32,590 0 0 0 ‐247,266 ‐6,639,866 164,250 ‐83,016

Page 2 of 22259



20 ‐ Water ‐ Young


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget



Receipts:

100 Rates, Levies & Annual Charges 1,685,930 0 0 0 0 1,685,930 ‐502 0 1,685,930



115 Other Income 37,144 0 0 0 0 37,144 659 0 37,144



Payments:200 Employee Costs ‐774,325 0 0 0 0 ‐774,325 ‐107,594 0 ‐774,325

205 Materials & Contracts ‐3,283,808 0 0 0 0 ‐3,283,808 ‐277,805 0 ‐3,283,808

210 Borrowing Costs ‐40,268 0 0 0 0 ‐40,268 0 0 ‐40,268

220 Other Expenses ‐62,304 0 0 0 0 ‐62,304 ‐7,145 0 ‐62,304


activities

682,442 0 0 0 0 682,442 ‐82,573 0 682,442



equipment

0 0 0 0 0 0 0 0 0

Sale of Investments 3,540,608 112,715 0 0 0 3,653,323 0 382,293 4,035,616


and equipment

‐3,540,608 ‐112,715 0 0 0 ‐3,653,323 ‐91,850 ‐382,293 ‐4,035,617

Purchase of Investments ‐226,512 0 0 0 0 ‐226,512 0 ‐171,684 ‐398,196


activities

‐226,512 0 0 0 0 ‐226,512 ‐91,850 ‐171,684 ‐398,196

Proposed Changes

Page 3 of 22260




Receipts:Proceeds from Borrowings & Advances 0 0 0 0 0 0 0 0 0

Payments:Repayment of Borrowings and Advances ‐284,245 0 0 0 0 ‐284,245 0 0 ‐284,245


activities

‐284,245 0 0 0 0 ‐284,245 0 0 ‐284,245

Net (increase) / decrease in cash 171,684 0 0 0 0 171,684 ‐174,423 ‐171,684 0

Page 4 of 22261



22 ‐ Water ‐ Boorowa


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget



Receipts:

100 Rates, Levies & Annual Charges 521,021 0 0 0 0 521,021 ‐2,231 0 521,021



115 Other Income 2,352 0 0 0 0 2,352 138 0 2,352




205 Materials & Contracts ‐248,999 0 0 0 0 ‐248,999 ‐24,594 0 ‐248,999

220 Other Expenses ‐64,814 0 0 0 0 ‐64,814 ‐1,609 0 ‐64,814


activities

363,866 0 0 0 0 363,866 32,581 0 363,866



equipment

0 0 0 0 0 0 0 0 0

Sale of Investments 605,732 70,562 0 0 0 676,294 0 0 676,294


and equipment

‐605,732 ‐70,562 0 0 0 ‐676,294 ‐7,805 0 ‐676,294

Purchase of Investments ‐434,769 0 0 0 0 ‐434,769 0 70,902 ‐363,866


activities

‐434,769 0 0 0 0 ‐434,769 ‐7,805 70,902 ‐363,866


Proposed Changes

Page 5 of 22262




Payments:Repayment of Borrowings and Advances 0 0 0 0 0 0 0 0 0


activities

0 0 0 0 0 0 0 0 0

Net (increase) / decrease in cash ‐70,902 0 0 0 0 ‐70,902 24,776 70,902 0

Page 6 of 22263



24 ‐ Water ‐ Harden


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget



Receipts:




115 Other Income 11,450 0 0 0 0 11,450 226 0 11,450




210 Borrowing Costs ‐7,503 0 0 0 0 ‐7,503 0 0 ‐7,503

220 Other Expenses ‐31,044 0 0 0 0 ‐31,044 ‐42,036 0 ‐31,044


activities

784,590 0 0 0 0 784,590 ‐136,670 0 784,590



equipment

0 0 0 0 0 0 0 0 0

Sale of Investments 3,655,375 ‐185 0 0 0 3,655,190 0 0 3,655,190


and equipment

‐3,655,375 185 0 0 0 ‐3,655,190 ‐35,658 0 ‐3,655,190



activities

‐832,407 0 0 0 0 ‐832,407 ‐35,658 100,782 ‐731,625


Proposed Changes

Page 7 of 22264






activities

‐52,964 0 0 0 0 ‐52,964 0 0 ‐52,964

Net (increase) / decrease in cash ‐100,782 0 0 0 0 ‐100,782 ‐172,328 100,782 0

Page 8 of 22265



30 ‐ Sewer Young


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget



Receipts:








210 Borrowing Costs ‐364,817 0 0 0 0 ‐364,817 ‐83,832 0 ‐364,817

220 Other Expenses ‐230,364 0 0 0 0 ‐230,364 ‐23,257 0 ‐230,364


activities

1,024,599 0 0 0 0 1,024,599 ‐171,444 0 1,024,599



equipment

0 0 0 0 0 0 0 0 0

Sale of Investments 3,880,116 44,830 0 0 0 3,924,946 0 0 3,924,946


and equipment

‐3,880,116 ‐44,830 0 0 0 ‐3,924,946 ‐4,010 0 ‐3,924,946



activities

‐321,838 0 0 0 0 ‐321,838 ‐4,010 28,366 ‐293,472


Proposed Changes

Page 9 of 22266




Payments:Repayment of Borrowings and Advances ‐731,127 0 0 0 0 ‐731,127 ‐103,617 0 ‐731,127


activities

‐731,127 0 0 0 0 ‐731,127 ‐103,617 0 ‐731,127


Page 10 of 22267



32 ‐ Sewer Boorowa


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget



Receipts:






220 Other Expenses ‐37,518 0 0 0 0 ‐37,518 ‐37 0 ‐37,518


activities

245,192 0 0 0 0 245,192 ‐38,047 0 245,192



equipment

0 0 0 0 0 0 0 0 0

Sale of Investments 25,000 90,036 0 0 0 115,036 0 0 115,036


and equipment

‐25,000 ‐90,036 0 0 0 ‐115,036 ‐14,735 0 ‐115,036



activities

‐249,993 0 0 0 0 ‐249,993 ‐14,735 4,800 ‐245,193



Proposed Changes

Page 11 of 22268





activities

0 0 0 0 0 0 0 0 0


Page 12 of 22269



34 ‐ Sewer Harden


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget



Receipts:




115 Other Income 919 0 0 0 0 919 0 0 919




210 Borrowing Costs ‐2,698 0 0 0 0 ‐2,698 0 0 ‐2,698

220 Other Expenses ‐34,758 0 0 0 0 ‐34,758 ‐1,556 0 ‐34,758


activities

505,186 0 0 0 0 505,186 ‐39,348 0 505,186



equipment

0 0 0 0 0 0 0 0 0

Sale of Investments 552,104 0 0 0 0 552,104 0 0 552,104


and equipment

‐552,104 0 0 0 0 ‐552,104 0 0 ‐552,104



activities

‐495,741 0 0 0 0 ‐495,741 0 9,600 ‐486,142


Proposed Changes

Page 13 of 22270






activities

‐19,044 0 0 0 0 ‐19,044 0 0 ‐19,044


Page 14 of 22271



40 ‐ SWRWMG


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget



Receipts:


120 Operating Grants & Contributions 2,071,812 0 0 0 0 2,071,812 5,341 0 2,071,812



220 Other Expenses ‐1,063 0 0 0 0 ‐1,063 0 0 ‐1,063


activities

332,595 0 0 0 0 332,595 ‐264,041 0 332,595



equipment

0 0 0 0 0 0 0 0 0

Sale of Investments 0 0 0 0 0 0 0 0 0


and equipment

0 0 0 0 0 0 0 0 0

Purchase of Investments ‐332,595 0 0 0 0 ‐332,595 0 0 ‐332,595


activities

‐332,595 0 0 0 0 ‐332,595 0 0 ‐332,595



Payments:

Proposed Changes

Page 15 of 22272



Repayment of Borrowings and Advances 0 0 0 0 0 0 0 0 0


activities

0 0 0 0 0 0 0 0 0

Net (increase) / decrease in cash 0 0 0 0 0 0 ‐264,041 0 0

Page 16 of 22273



50 ‐ SWRFZ


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget



Receipts:

100 Rates, Levies & Annual Charges ‐5,264 0 0 0 0 ‐5,264 0 0 ‐5,264


Payments:205 Materials & Contracts ‐113,966 0 0 0 0 ‐113,966 ‐889 0 ‐113,966

220 Other Expenses ‐1,123 0 0 0 0 ‐1,123 ‐240 0 ‐1,123


activities

0 0 0 0 0 0 ‐1,130 0 0



equipment

0 0 0 0 0 0 0 0 0



and equipment

0 0 0 0 0 0 0 0 0

Purchase of Investments 0 0 0 0 0 0 0 0 0


activities

0 0 0 0 0 0 0 0 0




Proposed Changes

Page 17 of 22274




activities

0 0 0 0 0 0 0 0 0

Net (increase) / decrease in cash 0 0 0 0 0 0 ‐1,130 0 0

Page 18 of 22275



99 ‐ Suspense


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget



Receipts:

Payments:


activities

0 0 0 0 0 0 0 0 0



equipment

0 0 0 0 0 0 0 0 0



and equipment

0 0 0 0 0 0 0 0 0

Purchase of Investments 0 0 0 0 0 0 0 0 0


activities

0 0 0 0 0 0 0 0 0





activities

0 0 0 0 0 0 0 0 0

Proposed Changes

Page 19 of 22276



Net (increase) / decrease in cash 0 0 0 0 0 0 0 0 0

Page 20 of 22277



Total Council Cashflow Summary


Budget

Current

Budget

Actual YTD Proposed

Adjustments

Forecast

Budget



Receipts:100 Rates, Levies & Annual Charges 24,381,220 0 0 0 0 24,381,220 ‐347,282 0 24,381,220

105 User Charges & Fees 10,945,965 0 0 0 0 10,945,965 1,199,592 0 10,945,965


115 Other Income 861,061 0 0 0 0 861,061 51,183 0 861,061



Payments:200 Employee Costs ‐18,180,361 45,362 0 0 0 ‐18,134,999 ‐4,391,681 0 ‐18,134,999

205 Materials & Contracts ‐13,855,780 ‐195,388 0 0 0 ‐14,051,168 ‐3,237,777 1 ‐14,051,167

210 Borrowing Costs ‐539,325 0 0 0 0 ‐539,325 ‐99,798 0 ‐539,325

220 Other Expenses ‐6,149,898 0 0 0 0 ‐6,149,898 ‐2,266,526 0 ‐6,149,898


activities

45,136,735 2,888,748 0 0 0 48,025,483 ‐3,147,841 1,425,708 49,451,190



equipment

254,000 0 0 0 0 254,000 4,215 0 254,000

Sale of Investments 20,069,399 1,232,349 0 0 0 21,301,748 0 546,542 21,848,290


and equipment

‐58,200,214 ‐4,088,506 0 0 0 ‐62,288,720 ‐4,257,916 ‐1,808,000 ‐64,096,720

Purchase of Investments ‐5,710,319 0 0 0 0 ‐5,710,319 0 42,766 ‐5,667,553


activities

‐43,587,134 ‐2,856,158 0 0 0 ‐46,443,292 ‐4,253,701 ‐1,218,692 ‐47,661,984

Proposed Changes

Page 21 of 22278





Payments:Repayment of Borrowings and Advances ‐1,872,223 0 0 0 0 ‐1,872,223 ‐196,672 0 ‐1,872,223


activities

‐1,872,223 0 0 0 0 ‐1,872,223 ‐196,672 0 ‐1,872,223

Net (increase) / decrease in cash ‐322,623 32,590 0 0 0 ‐290,032 ‐7,598,213 207,016 ‐83,017

Page 22 of 22279

4

Reserve Reserve Description Opening

Balance

Transfers to

Reserves

Transfer from

Reserve

Closing Balance

Developer Contribution Reserves11107 Dev Cont Res ‐ Sec 94 Harden Roads 0 0 0 011108 VPA Sec7.10 Dev Cont Reserve ‐ Galong Limestone Mine 507,518 166,667 ‐200,000 474,18511109 VPA Sec7.10 Dev Cont Reserve ‐ Galong Limestone Mine 308,209 83,333 ‐250,000 141,54211110 VPA Sec7.10 Dev Cont Reserve ‐ Jugiong Quarry 103,373 30,000 0 133,37311111 Dev Cont Res ‐ Sec 94 Bald Hill Quarry T98 223,912 21,000 0 244,91211112 Dev Cont Res ‐ Sec 94 Living Soils 13,689 0 0 13,68911113 Dev Cont Res ‐ Sec 94 Councils Internal Work 98,943 0 0 98,94311114 Sec7.11 Dev Cont Reserve ‐ Sheas Pit 44,517 0 0 44,51711115 Dev Cont Res ‐ Sec 64 Young Water 647,950 0 0 647,95011116 Dev Cont Res ‐ Sec 64 Boorowa Water 306,426 0 0 306,42611117 Dev Cont Res ‐ Sec 64 Boorowa Sewer 31,263 0 0 31,26311118 Dev Cont Res ‐ Sec 64 Young Sewer 106,063 0 0 106,06311100 Dev Cont Res ‐ Sec 94a Young 664,392 180,000 ‐209,344 635,04811101 Dev Cont Res ‐ Sec 94a Boorowa 404,887 21,000 0 425,88711102 Dev Cont Res ‐ Sec 94a Harden 135,074 24,000 0 159,07411103 Dev Cont Res ‐ Sec 94 Young Car Parking 86,691 0 0 86,69111104 Dev Cont Res ‐ Sec 94 Young Drainage 30,602 0 0 30,60211106 Dev Cont Res ‐ VPA Sibelco Rd ‐ Boorowa Route 5,101 0 0 5,101

3,718,611 526,000 ‐659,344 3,585,267Other External Reserves11168 External Res ‐ YNG Infrastructure 0 0 0 011312 External Res ‐ Medical centre 0 0 0 011162 External Res ‐ Waste Transfer Station 0 0 0 011163 External Res ‐ Unexpended loan Fund ‐ SF 3,174,446 0 ‐3,174,446 011164 External Res ‐ Maintenance Bonds 996,683 0 0 996,68311165 Ext Res YNG McHenrys Bridge 0 0 0 011166 External Res ‐ YNG Bridges 0 0 0 011167 External Res ‐ Storm Damage 0 0 0 011400 External Res ‐ Boorowa ‐ Sewer CarryOver Works 31,920 0 ‐15,149 16,77111401 External Res ‐ Harden ‐ Sewer CarryOver Works 0 0 0 011402 External Res ‐ Young ‐ Sewer CarryOver Works 0 0 0 011403 External Res ‐ Boorowa ‐ Water CarryOver Works 0 0 0 011404 External Res ‐ Harden ‐ Water CarryOver Works 0 0 0 011406 External Res ‐ Stormwater infrastructure renewal ‐ HDN 30,788 23,236 ‐34,647 19,37711150 External Res ‐ Boorowa ‐ Water Supplies 982,756 363,866 ‐676,294 670,32811151 External Res ‐ Harden ‐ Water Supplies 5,563,660 731,625 ‐3,325,624 2,969,66211152 External Res ‐ Young ‐ Water Supplies 7,223,026 398,196 ‐1,924,517 5,696,705

11153 External Res ‐ Young ‐ Water Aug & Infrast Network 0 0 0 011154 External Res ‐ Boorowa ‐ Sewerage Scheme ‐268,215 245,192 ‐99,887 ‐122,91011155 External Res ‐ Harden ‐ Sewerage Services 2,702,812 495,741 ‐552,104 2,646,45011156 External Res ‐ Young ‐ Sewerage Services 1,029,598 283,872 ‐750,500 562,97011157 External Res ‐ Young ‐ Sewer Aug & Infrast Network 0 0 0 011158 External Res ‐ Regional Waste Group 4,296,954 332,595 0 4,629,549

11159 External Res ‐ Regional Fire Zone 75,891 0 0 75,89111160 External Res ‐ Domestic Waste Management 132,000 0 0 132,00011161 External Res ‐ Stormwater infrastructure renewal ‐ YNG 417,682 103,606 ‐297,588 223,700

11214 External Res ‐ Unexpended loan Fund ‐ WF 2,440,665 0 ‐2,440,665 011213 External Res ‐ Unexpended loan Fund ‐ GF 176,423 0 ‐176,423 011169 External Res ‐ Hilltops Unspent M&R Rural Fire Service 0 0 0 0

29,007,089 2,977,931 ‐13,467,845 18,517,175Unexpended Grants & Cont Reserves11170 Unexp Grant Res ‐ Harden ‐ K&G Cont Manwaring 21,000 0 0 21,00011171 Unexp Grant Res ‐ Harden 0 0 0 0

September Review

Council Cash and Investments ‐ Reserves

19-Nov-2021 Page 1 of 3

280

4


Balance

Transfers to

Reserves

Transfer from

Reserve

Closing Balance

September Review


11172 Unexp Grant Res ‐ Harden ‐ RTA Albury to Station Street 0 0 0 011173 Unexp Grant Res ‐ Boorowa 0 0 0 011174 Unexp Grant Res ‐ Young 0 0 0 011307 Unexp Cont ‐ Young Unsealed Roads 32,198 0 0 32,19811308 Unexp Cont ‐ Miscellaneous 0 0 0 011309 Unexp Cont ‐ James Sub‐division Recreational Space 5,400 0 0 5,40011310 Unexp Cont ‐ National Cherry Festival Committee 30,120 0 0 30,12011311 Unexp Cont ‐ Unsealed Rds Golden Grove Rd 3,874 0 0 3,87411301 Unexp Grant Res ‐ Country Passenger 0 0 0 011302 Unexp Grant Res ‐ Regional Arts 0 0 0 011303 Unexp Grant Res ‐ Young Community Garden 0 0 0 011304 Unexp Cont ‐ Young Causmag Waste Mt Rehab 14,019 0 0 14,01911305 Unexp Cont ‐ Young Road Works Thuddungra (Causmag 135,796 0 0 135,79611306 Unexp Cont ‐ Fire Protection Karoopa Fire Trail 7,308 0 0 7,30811175 Unexp Grant Res ‐ Hilltops 204,000 0 ‐170,767 33,23311176 Unexp Grant Res ‐ Life Education CDAT 2,655 0 ‐2,655 011177 Unexp Grant Res ‐ Library Priority 0 0 0 011178 Unexp Grant Res ‐ Revit Regional Libraries 0 0 0 011179 Unexp Grant Res ‐ Library Bar Coding 0 0 0 011300 Unexp Grant Res ‐ Community Litter 0 0 0 011215 Unexp Grant Res ‐ Waste Management 0 0 ‐128,582 ‐128,582

456,370 0 ‐302,004 154,366Internal Reserves11181 Internal Res ‐Stronger Communities 3,911,885 0 ‐3,911,885 011182 Internal Res ‐Implementation Funding 923,029 0 ‐923,028 111184 Internal Res ‐Fin Assistance General 4,323,845 0 0 4,323,84511186 Internal Res ‐Boorowa Infrastructure Renewal 0 0 0 011189 Internal Res ‐Boorowa Employee Leave Entitlements 0 0 0 011190 Internal Res ‐Harden Employee Leave Entitlements 0 0 0 011191 Internal Res ‐Young Employee Leave Entitlements 1,334,950 0 0 1,334,95011192 Internal Res ‐Boorowa Quarries & Pit Restoration 374,804 0 0 374,80411193 Internal Res ‐Young Quarries & Pit Restoration 354,244 0 0 354,24411194 Internal Res ‐Boorowa Australia Day 0 0 0 011195 Internal Res ‐Boorowa Irish Woolfest 5,087 0 0 5,08711196 Internal Res ‐Boorowa International Womens Day 0 0 0 011198 Internal Res ‐Young Uncompleted Works 0 0 0 011199 Internal Res ‐Young Public Library 0 0 0 011200 Internal Res ‐Young Preschools and Kindergartens 12,255 0 0 12,255

11201 Internal Res ‐Young ChildCare Services 0 0 0 011202 Internal Res ‐Young Infrastructure Renewal 0 0 0 011203 Internal Res ‐Young Buildings and Improvements 0 0 0 011204 Internal Res ‐Young Southern Phone 868,741 0 0 868,74111205 Internal Res ‐Young Shares 0 0 0 011206 Int Res‐HDN Building & Improvements 0 0 0 0

11207 Int Res‐Light Horse Monument 0 0 0 011208 Int Res HDN Play Equipment 0 0 0 011180 Internal Res ‐Plant Replacement 2,474,264 2,163,622 ‐2,065,000 2,572,88611209 Int Res ‐ HILL Tourism Events 0 0 0 011210 Int Res‐ HDN Drainage Infrastructure 0 0 0 0

11211 Int Res‐ HDN Street Trees 0 0 0 011212 Int Res ‐ Hilltop GF CarryOver Works 0 0 ‐110,841 ‐110,84111216 Int Res ‐ Hilltop GF CarryOver Works from 2020/2021 0 0 ‐408,343 ‐408,343

14,583,105 2,163,622 ‐7,419,097 9,327,630

19-Nov-2021 Page 2 of 3

281

4


Balance

Transfers to

Reserves

Transfer from

Reserve

Closing Balance

September Review


Total Reserve Restrictions 47,765,175 5,667,553 ‐21,848,290 31,584,437

19-Nov-2021 Page 3 of 3

282


Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ 12.7 – 21/234 - DEVELOPMENT APPLICATION STATISTICS FOR OCTOBER 2021 Responsible Officer: Director Planning

PURPOSE The purpose of this report is to provide information on the status of Development Applications and Complying Development Certificates determined and outstanding as at 31 October 2021.

RECOMMENDATION

That Council:

(a) Receive and note the status reports for Development Applications and ComplyingDevelopment Certificates, as at 31 October 2021.

REPORT The data snapshot provided in Attachment 1 outlines the status and processing time of Development Applications (DA’s) and Complying Development Certificates (CDC’s) for the month of October 2021. The figures provided indicated that at the end of the reporting period;

29 applications were determined under delegated authority 2 applications were determined by Council 77 applications were undetermined (31 applications awaiting information from

applicants) The net average processing time was 35 days The median processing time was 24 days

It should be noted that these figures are a monthly average and may not include mandated referral times. Also, when reviewing the timeframes, consideration must be applied where the applicant has requested additional time to resolve matters for an improved outcome, resolving matters with external agencies or where the additional information sought requires specialised skills and reporting. Therefore, the above is not necessarily a true indication of DA timeframes.

283



For CDC’s, they are not included in the progressing figures, as they have a fast track timeframe as prescribed by legislation. Council is still required to process and administer these applications. Applications received by Council for the month of October 2021 is 33 compared to the September applications received being 33. ATTACHMENTS Attachment 1 - DA status report POLICY AND LEGISLATION This report is for information only and there are no policy implications arising from this report. Council is required to provide Development Application data to the NSW Department Planning Industry and Environment (DPIE) by 31 July each year. The Data identifies all development applications and complying development certificates determined by Council. This data provided for information, helps in compiling the data to send to the department. COMMUNITY STRATEGIC PLAN LINKAGE This report aligns with Hilltops Council Operational Plan: 3. Plan and lead with good governance 3.1 Undertake Council activity within a clear framework of legislative compliance,

strategic planning, policies, risk management, procedures and service standards 3.2 Make decisions in a transparent and accountable manner for the benefit of the

community Operation Plan Service Outputs: 5.1.5 Develop Partnerships with Business, industry and agriculture leaders 5.1.5.1 Engage and educate industry and community on development processes, roles

and outcomes 5.1.5.1.3 Report on development activity and performance FINANCIAL IMPLICATIONS

This report is for information only and there are no financial implications arising from this report.

RISK IMPLICATIONS

This report is for information only and there are no risks associated with this report. CONSULTATION AND TIMING

This report is for information only and no consultation was required to prepare this report. The statistical report will be made available on Council website for month end.

284


Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ________________________________________________________________________________________________________________________________________________

Attachment 1 - DA status report

Application No Date Lodged

Address Development Status Clock Stopped (days)

External referrals (days)

Date Determined

Processing time (days, excluding 2 admin days)

2018/DA-00014 25/1/2018 81 Isaacs Rd YOUNG NSW 2594

Subdivision - existing two (2) lots into twenty four (24) large residential lots of between 1.476ha and 1.0ha

Further Information Requested

1228 0 146

2019/DA-00014 13/2/2019 28 Nasmyth St YOUNG NSW 2594

Subdivision - to subdivide existing lot into 8 residential lots, including the construction of a new road


966 34 24

DA2019/0031 24/10/2019 259 Scenic Rd YOUNG NSW 2594

Three (3) lot subdivision - 4ha, 4ha & 11.02ha


725 25 12

DA2019/0037 4/11/2019 Tarrants Gap Rd REIDS FLAT NSW 2586

Staged development: Stage 1. Establishment of waste transfer station at Reids Flat. Stage 2. Closure of Existing landfill site at Reids Flat


711 0 15

DA2020/0005 8/1/2020 230 Bonoak Rd BEGGAN BEGGAN NSW 2587

Intensive Livestock Agriculture (2,200 sow pig farm consisting of a breeder site with 5 sheds and a grower site with 16 sheds) and associated ancillary infrastructure, farm buildings, office, tree removal and electricity generating works.


636 603 25

DA2020/0019 31/1/2020 BENDICK MURRELL GARBAGE TIP 77 Taylors Rd BENDICK MURRELL NSW 2803

Staged development: Stage 1: Establishment of waste transfer station; and Stage 2: Closure of Existing landfill site


636 635 2

DA2020/0010 17/1/2020 37 Crescent St KOORAWATHA NSW 2807

Dwelling House (conversion of prefabricated building)


635 0 17

DA2020/0018 31/1/2020 KOORAWATHA TIP Bang Bang Rd KOORAWATHA NSW 2807

Staged development: Stage 1: Establishment of waste transfer station; and Stage 2: Closure of Existing landfill site


635 635 3

DA2020/0187 10/9/2020 50 Chillingworks Rd YOUNG NSW 2594

Subdivision (2 lots) Under Assessment 596 412 1

285






Date Determined


DA2020/0088 5/5/2020 140 Commons Rd YOUNG NSW 2594

Subdivision (2 lots) Further Information Requested

536 0 7

DA2020/0117 15/6/2020 18/3A Miro St YOUNG NSW 2594

Dwelling House with internal garage Approved 499 0 28/10/2021 1

DA2020/0105 2/6/2020 2 Nasmyth St YOUNG NSW 2594

Two freestanding dwellings and subdivision into two lots


496 509 19

DA2020/0164 7/8/2020 77 Willawong St YOUNG NSW 2594


445 0 4

DA2020/0209 6/10/2020 1A Dundas St YOUNG NSW 2594

One (1) Lot into Two (2) Lot Community Title Subdivision

Approved 332 0 8/10/2021 33

DA2020/0244 2/12/2020 HOLLYCOTT 2434 Jugiong Rd JUGIONG NSW 2726


276 328 56

2007/DA-00049.1 2/3/2021 60 Lachlan St YOUNG NSW 2594

Modification - to process and offer for sale/use - up to 12,000 tonnes of recovered aggregate per year


231 0 11

DA2021/0066 16/3/2021 62 Hills St YOUNG NSW 2594

Subdivision - one (1) lot into three (3) lots

Notified 222 0 6

DA2021/0053 1/3/2021 92 Springs Lane HOVELLS CREEK NSW 2794

Home Industry (gunsmith) and outdoor recreation facility (open rifle range)


220 236 23

DA2021/0008 19/1/2021 15 Dowling St JUGIONG NSW 2726

Subdivision (6 into 4 lots) Under Assessment 215 0 69

DA2021/0085 6/4/2021 4198 Murringo Rd YOUNG NSW 2594

Subdivision - three (3) lots into two (2) lots- no new road

Notified 207 0 1

DA201900038.01 20/4/2021 90 Harrys Creek Rd BOOROWA NSW 2586

Extension of two elevations - north and west roof line and northern verandah


152 0 41

2019/DA-00035.1 2/9/2020 10 Telegraph Rd YOUNG NSW 2594

General Industry (MODIFICATION amend hours of operation)

Under Assessment 146 418 277

DA2021/0139 4/6/2021 197 Sads Lane MONTEAGLE NSW 2594

Dwelling House Notified 144 0 4

286






Date Determined


DA2021/0105 29/4/2021 62 Jordan Pl YOUNG NSW 2594

Approval for existing unapproved retaining wall


141 0 43

DA2021/0102 26/4/2021 413 Maimuru Ss Rd MAIMURU NSW 2594

Dwelling House Approved 139 39 27/10/2021 43

T2016/002.01 17/6/2021 408 Eulie Rd BEGGAN BEGGAN NSW 2587

Modification - change location of dwelling, change size of dwelling


124 0 11

DA2021/0133 2/6/2021 5423 Hume Hwy BERREMANGRA NSW 2582

Extractive Industry (Quarry) and associated infrastructure, earthworks and tree removal


87 0 63

DA2021/0110 4/5/2021 27 Fontenoy St YOUNG NSW 2594


DA2021/0194 17/8/2021 Harden St CUNNINGAR NSW 2587

Dwelling House Further Information Requested

45 82 29

DA2021/0213 24/8/2021 57 Fontenoy St YOUNG NSW 2594

Subdivision (2 lots) Approved 43 0 27/10/2021 19

DA2021/0217 31/8/2021 203 Neill St HARDEN NSW 2587

Storage Shed Further Information Requested

40 0 20

DA2021/0247 24/9/2021 31 Dowling St JUGIONG NSW 2726


DA2021/0170 13/7/2021 24 Hills St YOUNG NSW 2594

Subdivision No New Road - 1 lot into 5 Further Information Requested

33 33 76

DA2021/0142 8/6/2021 TARGET 117 Boorowa St YOUNG NSW 2594

Commercial Alterations and Additions Further Information Requested

31 0 113

DA2021/0205 16/8/2021 4100 Murringo Rd YOUNG NSW 2594

Mixed use development (cellar door and cafe)

Approved 29 0 20/10/2021 34

DA2021/0124 11/6/2021 251 Rhodes Rd YOUNG NSW 2594

Animal boarding and training establishment (Dog Breeding)


28 0 113

287






Date Determined


2018/DA-00146.1 16/9/2021 709 Olympic Hwy North YOUNG NSW 2594

Changes to staging of subdivision Further Information Requested

26 26 18

DA2021/0243 21/9/2021 54 Edwards St YOUNG NSW 2594

Erect shed to be utilised as workshops and business premises


24 0 15


Swimming Pool Approved 22 0 7/10/2021 27

DA2021/0145 15/6/2021 4177 Lachlan Valley (Mr56) Way BOOROWA NSW 2586

Solar Farm Under Assessment 14 0 123

DA2021/0259 11/10/2021 70 Jacksons Rd YOUNG NSW 2594

Garage Notified 12 0 7

DA2021/0206 16/8/2021 3 Normoyle Cres YOUNG NSW 2594

fence and retaining wall Approved 12 0 27/10/2021 58

DA2021/0231 13/9/2021 176 Saines Rd YOUNG NSW 2594

Residential Outbuildings/Ancillary Development - carport

Approved 9 0 6/10/2021 12

DA2021/0219 31/8/2021 21 Henry Pl YOUNG NSW 2594

Storage Shed Approved 9 0 7/10/2021 26

DA2021/0211 20/8/2021 55 Bendick Murrell Rd BENDICK MURRELL NSW 2803

Replacement dwelling (installation of moveable dwelling), demolition of dwelling and temporary occupation of caravans

Approved 8 0 25/10/2021 56


Shed Approved 2 0 7/10/2021 30

DA2021/0227 8/9/2021 5 Nellee Place YOUNG NSW 2594

Dwelling House Under Assessment 2 0 50

DA2021/0220 31/8/2021 Swift St HARDEN NSW 2587

Garage Approved 1 0 12/10/2021 39

DA2021/0245 23/9/2021 COUNTRY CLUB East St HARDEN NSW 2587

Water Storage Facility (10 ML storage dam)


DA2021/0195 4/8/2021 Harden St CUNNINGAR NSW 2587

Dwelling House Further Information Requested

0 82 87

288






Date Determined


DA2021/0038.01 2/9/2021 Koepang Rd WOMBAT NSW 2587

Subdivision (MODIFICATION to amend the approved building envelope)

Approved 0 0 30/9/2021 26

T2019/007.01 7/9/2021 Lagoon 623 McMahons Reef Rd MCMAHONS REEF NSW 2587

Alterations & Additions - Residential Under Assessment 0 0 53

DA2021/0015.01 26/10/2021 SHOWGROUND North St HARDEN NSW 2587

External walls changed from brick to colourbond. Minor internal layout and window changes


DA2021/0253 30/9/2021 33 Binalong St HARDEN NSW 2587

Residential Alterations and Additions Approved 0 0 26/10/2021 24

DA2021/0256 6/10/2021 49 Clarke St HARDEN NSW 2587


DA2021/0275 26/10/2021 193 Neill St HARDEN NSW 2587

Residential Outbuildings/Ancillary Development


DA2021/0260 11/10/2021 60 North St HARDEN NSW 2587

Residential Outbuildings/Ancillary Development - Garage

Notified 0 0 19

DA2021/0183 26/7/2021 30 Smith St HARDEN NSW 2587

Subdivision (2 lots) Approved 0 0 6/10/2021 70

DA2021/0240 20/9/2021 88 Station St HARDEN NSW 2587

Residential Outbuildings/Ancillary Development- Shed


0 0 40

DA2021/0234 13/9/2021 42 Parkes St JUGIONG NSW 2726

Residential Alterations and Additions - continued use

Notified 0 0 47

DA2021/0232 13/9/2021 17 Rutland Rd HARDEN NSW 2587


Approved 0 0 25/10/2021 40

DA2021/0178 20/7/2021 Main 379 Rd HARDEN NSW 2587

Use of land as a storage depot for bulky items/salvage materials in waste skips

Approved 0 0 30/9/2021 70

DA2021/0203 28/9/2021 Wombat Rd WOMBAT NSW 2587

Moveable Dwelling Under Assessment 0 60 32

DA2021/0254 5/10/2021 Smith St HARDEN NSW 2587


DA2021/0156 24/6/2021 North St HARDEN NSW 2587


289






Date Determined


DA2021/0248 27/9/2021 Rose St WOMBAT NSW 2587

Dwelling House and Detached Brick Garage

Approved 0 0 14/10/2021 15

DA2021/0261 12/10/2021 SPRING GLEN 288 Maimuru Ss Rd MAIMURU NSW 2594

Residential Alterations and Additions Approved 0 0 28/10/2021 14

DA2021/0271 22/10/2021 606 Boorowa St KOORAWATHA NSW 2807


DA2021/0181 21/7/2021 14 Bumbaldry St KOORAWATHA NSW 2807

Recreation Facility - demolition of old shed, erect new shed and removal of 4 trees

Approved 0 0 21/10/2021 90

DA2021/0246 24/9/2021 8 Dowling Dr MURRINGO NSW 2586


2005/DA-056.02 6/10/2021 122 Milo Rd MURRINGO NSW 2586

S4.55(1A) - Minimal Environmental Impact


0 0 24

DA2020/0264.01 7/10/2021 100 Swamp Rd MURRINGO NSW 2586

Reduction of addition to existing, Modify Roof Line as per plans/documents


DA2021/0273 26/10/2021 2459 Murringo Rd MURRINGO NSW 2586

Proposed satellite ground network earth station in support of future Telstra products and services at existing Telecommunications Facility (new 1.8m diameter satellite dish)


DA2021/0280 29/10/2021 TORRY HILL 527 Olympic Hwy North YOUNG NSW 2594

Dwelling House - staged development 1. Construction of Primary Dwelling for the purpose of Habitation (Stage 2) 2. Construction of Secondary Dwelling for the purpose of Habitation ( Stage 1)


0 0 1

DA2021/0244 22/9/2021 DAVARA RANGE 3844 Murringo Rd YOUNG NSW 2594

Home Industry (vehicle serving) Under Assessment 0 20 38

290






Date Determined


DA2021/0276 27/10/2021 16 Goldview Cl YOUNG NSW 2594

Shed Notified 0 0 3

DA2021/0186 23/7/2021 455 Scenic Rd YOUNG NSW 2594

Boundary adjustment Approved 0 0 27/10/2021 94

DA2021/0269 20/10/2021 DELDARRI 44 Milly Milly Lane BURRANGONG NSW 2594


DA2021/0255 6/10/2021 3441 Moppity Rd YOUNG NSW 2594


Approved 0 0 28/10/2021 20

CDC2021/0015 30/9/2021 31 Saines Rd YOUNG NSW 2594

Swimming Pool Under Assessment 0 0 30

DA2021/0215 26/8/2021 ORANGE GROVE 1144 Kingsvale Rd YOUNG NSW 2594


DA2021/0229 5/10/2021 84 James Lane YOUNG NSW 2594

Subdivision (7 lots) Rejected 0 0 22/10/2021 15

DA2021/0250 28/9/2021 7 Thomsons Rd BURRANGONG NSW 2594

Replacement Dwelling Under Assessment 0 0 32

DA2021/0099.02 7/10/2021 206 Milvale Rd YOUNG NSW 2594

Request to remove or modify condition 13, Consultant measured area subject to 7.12 contribution incorrectly - revised plan, photograph and calculation now provided.


0 0 23

DA2021/0268 19/10/2021 80 Victoria St YOUNG NSW 2594

Subdivision No New Road 1 (one) lot into 4 (four) lot


0 0 11

DA2021/0267 18/10/2021 14 Campbell St YOUNG NSW 2594


DA2021/0262 12/10/2021 54 Caple St YOUNG NSW 2594


Notified 0 0 18

DA2021/0272 26/10/2021 1 Cowper St YOUNG NSW 2594

Dwelling House - conversion of shed to a 2 bedroom residence and single car garage


291






Date Determined


DA2021/0224 3/9/2021 6 Giugni Pl YOUNG NSW 2594


CDC2021/0017 21/10/2021 16 Giugni Pl YOUNG NSW 2594


DA2021/0235 15/9/2021 376 Olympic Hwy North YOUNG NSW 2594

To make use of existing storage shed/garage with awning area

Approved 0 0 28/10/2021 41

DA2021/0265 13/10/2021 10 Russell St YOUNG NSW 2594



DA2021/0277 27/10/2021 63 Templemore St YOUNG NSW 2594


DA2021/0278 27/10/2021 24 Toompang St YOUNG NSW 2594


DA2021/0238 17/9/2021 147 William St YOUNG NSW 2594


DA2021/0239 20/9/2021 127 William St YOUNG NSW 2594

Residential Alterations and Additions (veranda)

Approved 0 0 29/10/2021 37

CDC2021/0016 5/10/2021 14 Wombat St YOUNG NSW 2594


DA2021/0169 3/8/2021 106 Wombat St YOUNG NSW 2594

Subdivision Two (2) lots into three (3) lot

Notified 0 0 88

DA2021/0279 27/10/2021 80 Prince St KOORAWATHA NSW 2807

Shed Under Assessment 0 0 3

DA2021/0263 12/10/2021 53 Yass St RYE PARK NSW 2586



DA2021/0274 26/10/2021 84 Marsden St BOOROWA NSW 2586

Advertising Sign Under Assessment 0 0 4

292






Date Determined


2018/DA00174.02 19/10/2021 84 Pudman St BOOROWA NSW 2586

modification of condition 4 to allow operation of a food and drinks premises to allow consumption of food and drinks sold from Vintage Coffee Van located inside shed building to be consumed onsite and possible future installation of freestanding oven/cooktop for preparation of food onsite ( eg cakes, Biscuits, light meals]. only real change to existing DA is preparation & consumption of products could now be onsite


DA2021/0270 20/10/2021 59 Scott St BOOROWA NSW 2586

Subdivision one (1) lot into two (2) Under Assessment 0 0 10

DA2021/0257 6/10/2021 9 Nellee Place YOUNG NSW 2594


DA2021/0264 13/10/2021 495 Spring Creek Rd YOUNG NSW 2594


DA2021/0221 2/9/2021 110 Browns Lane YOUNG NSW 2594


DA2021/0230 9/9/2021 110 Browns Lane YOUNG NSW 2594


DA2021/0226 8/9/2021 25 Ripon St YOUNG NSW 2594


293


Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ 12.8 – 21/235 - LOCAL HERITAGE FUND 2021-2022 Responsible Officer: Director Planning

PURPOSE The purpose of this report is to seek Council’s endorsement of the disbursement of funds under the Local Heritage Fund Grant 2021-2022.

RECOMMENDATION

That Council:

(a) Disperse $5,500.00 from the combined Young Shire and Harden Shire Local Heritage Funds 2021-2022 via the following grants:

a. $500.00 for Bank House, McMahon St, Galongb. $500.00 for The Calabash Homestead, 314 Douglas Gap Rd, Murringoc. $500.00 for Edwardian Cottage, 48 Demondrille St, Youngd. $500.00 for Haughey’s Buildings, 42-48 Neill St, Hardene. $500.00 for The Model Store, 26 Marsden St, Boorowaf. $500.00 for Murrumburrah Council Chambers, 230 Albury St, Murrumburrahg. $500.00 for Police Barracks (fmr), 2244 Murringo Rd, Murringoh. $500.00 for St Marys Catholic Church, 10 Dundas St, Youngi. $500.00 for Sacred Heart Convent, 1717 Geegullalong Rd, Murringoj. $500.00 for Taubmann & Webb Trading Post, 26 Murringo Gap Rd, Murringok. $500.00 for Wentworth House, Cnr Court & Brial Streets. Boorowa

(b) Delegate to the General Manager to reallocate funds to other approved projects if applicants either refuse funding or fail to complete works by the designated date.

REPORT/SUMMARY/BACKGROUND In July 2021 Hilltops Council advertised the availability of grants from Council’s Local Heritage Fund for privately owned items that have been listed as local heritage items or identified as having local significance. These grants are to assist with conservation and restoration work. It is recommended that the grants be allocated from the fund based on the recommendations provided by Council’s Heritage Advisor.

Hilltops Council has established a Local Heritage Fund to support conservation and restoration works on privately owned items listed on the Young and Harden LEP Heritage Schedules and places identified as having local significance. The total budgeted amount for combined fund is $5,500.00.

Owners of non-government owned properties meeting the following criteria are given an opportunity to apply for assistance:

Places listed on Schedule 5 of the Young Shire LEP 2010 and the Harden Shire LEP2011,

Places recommended for inclusion in a new LEP in the review undertaken inYoung Shire in 2019,

Places included within the Young Heritage Conservation Zone, Places in proposed Heritage Conservation Zones, Places across the Hilltops region identified as having local heritage significance.

294



Owners of the types of properties identified above were invited to obtain an information and application package regarding the local heritage fund (Attachment A). Grants of up to $2,000 are available to assist owners undertake conservation and maintenance works on heritage buildings and places. Owners are required to at least match Council’s contribution (Attachment B). During 2020-2021, Council offered assistance with the following types of projects:

Roof repair, Replacement of guttering and roof flashing, Repair of damaged floors, Repainting in approved colour schemes.

Owners are required to at least match Council’s contribution. Additionally, the Heritage Branch of Department of Planning will reimburse up to $5,500.00 via grants at the end of the financial year to Council, if Council manages the fund in accordance with the Grant requirements noted in the Local Heritage Fund Guideline (Attachment C). One of the key requirements is that the fund be dispersed with regard for the recommendations of Council’s Heritage Advisor. This year, 11 applications for grants were received. These applications represent proposed works to a combined value of $145,458.46 for the following places:

Bank House, McMahon Street, Galong The Calabash Homestead, 314 Douglas Gap Road, Murringo Edwardian Cottage, 48 Demondrille Street, Young Haughey’s Buildings, 42-48 Neill Street, Harden The Model Store, 26 Marsden Street, Boorowa Murrumburrah Council Chambers (fmr), 230 Albury Street, Murrumburrah Police Barracks (fmr), 2244 Murringo Road, Murringo St Marys Catholic Church, 10 Dundas Street, Young Sacred Heart Convent (fmr), 1717 Geegullalong Road, Murringo Taubman & Webb Trading Post, 26 Murringo Gap Road, Murringo Wentworth House, Cnr. Court & Brial Streets, Boorowa

The total amount requested for grant funding was $95,368.00.

295



Council’s Heritage Advisor, of High Ground Consulting, evaluated the applications and has recommended that the grants be dispersed as shown in the below table: Property SHI

No. Applicant Works Cost Request Recommended

The Bank House 0131 Brett Rowley Replace rotten timber windows & repaint

$9,800.00 $4,000.00 $500.00

The Calabash Homestead

0327 Peter Golsby Repair brickwork in old dairy

$3,150.00 $1,575.00 $500.00

Edwardian Homestead

48-D Nigel Hall Repaint exterior $9,500.00 $4,000.00 $500.00

Haughey’s Buildings

42-N Rob McKenzie Repair & repaint facade

$14,790.00 $4,000.00 $500.00

The Model Store 2983 Jeremy McPherson

Restore windows & replace rear guttering

$18,000.00 $4,000.00 $500.00

Murrumburrah Council Chambers (fmr)

0045 Michael Organ Repaint exterior $6,700.00 $2,700.00 $500.00

Police Barracks (fmr)

0115 Therese Crowe Repair & paint roof $8,437.00 $6,500.00 $500.00

St Marys Catholic Church

0008 St Marys Parish, Young

Replace guttering & downpipes. Repair roof.

$6,525.00 $3,263.00 $500.00

Sacred Heart Convent

0125 Paul Morris Restore front verandahs

$10,776.46 $4,000.00 $500.00

Taubman & Webb Trading Post

0082 Leah Coggan Repaint exterior $4,950.00 $2,500.00 $500.00

Wentworth House

3025 Jeremy McPherson

Restore verandah, awning, brickwork & guttering

$52,830.00 $4,000.00 $500.00

$145,458.46 $40,538.00 $5,500.00

For successful applicants, a funding offer and contract will be sent by 26 November 2021, with funding commencing from 1 December 2021. Projects must be complete, and all funding claimed, by 8 April 2022. Unsuccessful applicants will be advised after 26 November 2021. ATTACHMENTS Attachment A - Media Release: Hilltops Council Local Heritage Fund 2021-2022 Attachment B - Hilltops Local Heritage Fund Applications 2021-2022 Attachment C - Hilltops Local Heritage Fund Guidelines 2021-2022 POLICY AND LEGISLATION

Schedule 5 of Harden Local Environmental Plan 2011 Schedule 5 of Young Local Environmental Plan 2010 Hilltops Local Heritage Fund Guidelines 2021-2022

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COMMUNITY STRATEGIC PLAN LINKAGE The following ‘Wellbeing Pillars’ and associated Objectives and Strategies are relevant to the Hilltops Local Heritage Fund grant program: Pillar 1 – Loving where we live Objective 2 Vibrant and connected towns and villages that have a strong sense of

belonging. Strategy 2.3 Respect and enhance the historic character of our region and heritage

value of our towns. Objective 3 Value our historical significance and cultural traditions. Strategy 3.5 Put frameworks in place and secure external funding to protect and

enhance our heritage. Pillar 5 – Ethical, proactive, and effective leadership and governance Objective 3 Plan and lead with good governance. Strategy 3.1 Undertake Council activities within a clear framework of legislative

compliance, strategic planning, policies, risk management, procedures, and service standards.

Strategy 3.2 Make decisions in a transparent and accountable manner for the benefit of the community.

FINANCIAL IMPLICATIONS

At the end of the financial year, Council has received a grant of up to $5,500.00 from the NSW Heritage Branch, Department of Planning, Industry and Environment, as per following the requirements of the Local Heritage Fund Grant Guidelines.

RISK IMPLICATIONS

All projects must be complete, and all funding claimed, by 8 April 2022. Funding of projects commences on 1 December 2021.

There is a risk funding will not commence on time (1 December 2021), if the recommended grant recipients in the Council Report is not endorsed at the November Ordinary Council Meeting, narrowing the window of opportunity for projects to be completed by 8 April 2022.

CONSULTATION AND TIMING Stakeholders have been identified as:

Owners of items listed as items local heritage; Owners of culturally significant buildings; Hilltops Council; and General public.

Relevant property owners, applicable to apply for a grant from the Hilltops Local Heritage Fund 2021-2022, are determined by the following criteria:

Owners of places listed on the Harden Shire Council and Young Shire Council Local Environmental Plan Schedule 5 Heritage Items.

Owners of places formally recommended for inclusion in the Hilltops Council Local Environmental Plan Schedule 5 Heritage Items. These recommendations cover places in the former Young, Harden and Boorowa Shires.

Owners of buildings identified as contributing to the character of the Young Business District Heritage Conservation Zone.

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A media release about Local Heritage Fund and opportunities to apply for a grant from the program (Attachment A) was advertised on 22 July 2021 and applications were accepted between 2 August 2021 and 27 August 2021.

This year 11 applications for grants were received, totalling a combined value of $145,458.46.

For successful applicants, a funding offer and contract will be sent by 26 November 2021, with funding commencing from 1 December 2021. Projects must be complete, and all funding claimed, by 8 April 2022.

Unsuccessful applicants will be advised after 26 November 2021.

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MEDIA RELEASEFor Immediate Release 22 July 2021

Authorised by Anthony O’Reilly

Hilltops Council Local Heritage Fund 2021-22 Hilltops Council is happy to invite applications to the Local Heritage Fund to assist with conservation and restoration work within the Hilltops Local Government Area. Examples of the type of work that can be funded under this program include:

▪ Stabilisation of buildings▪ painting in approved colour schemes▪ repairs to stumps, walls, roofs, doors and windows▪ replacement of guttering and down pipes▪ reinstating missing components, including verandahs

The aim is to maintain, preserve or restore elements that contribute to the item’s heritage value. The funding cannot be used for improvements such as new kitchens or bathrooms. Council’s Heritage Advisor is available to assist with colour schemes and provide free advice on proposed work.

Where grants are approved, they are usually on a dollar for dollar basis. A limit of about $2,000.00, to match a similar contribution from the owner, is envisaged, but this may vary depending on the number of applications received. Council will consider applications where the owner’s contribution is in the form of labour and/or materials rather than cash. Please note that grants are not made in respect of properties on which rates are unpaid.

Detailed selection criteria, conditions and application forms are in the Local Heritage Fund Package which is available at www.hilltops.nsw.gov.au

Applicants should also contact Council’s Heritage Advisor, Ray Christison by email at [email protected], as soon as possible. He will discuss the proposal and if necessary arrange an inspection of the property.

Applications, including quotations for the proposed work, close on Friday 28 August, 2021 and the work must be completed by Friday 8 April, 2022.

-Ends-Media Contact Sarah Karaitiana 0418 755 092

Attachment A - Media Release - 22 July 2021 Hilltops Local Heritage Fund 2021-2022

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http://www.hilltops.nsw.gov.au/

Local heritage fund project application form for applicants This form should be completed by all applicants who wish to obtain funding for their project from their council’s local heritage fund.

1. Project name and addressProject name

Address of project

2. Project detailsProvide a short summary of what your project will achieve (under 100 words)

What will you do with the local heritage fund funding?

Project scope and itemised costing Attach your project scope and itemised costing, and any supporting information, as a separate file or files, as Word or Excel documents. Please keep supporting information to a minimum.

Attach digital photos of your project as embedded Word files in column opposite. Email or post additional photos.

3. Project fundingTotal project cost $

How much are you contributing? $

How much funding are you requesting?

Dollar for dollar grants from $1,000 to $4,000 are being offered – see the Local Heritage Fund Guidelines

$

4. Funding eligibility

To be eligible for funding, you must answer ‘yes’ to at least one of the following:

My project is:

• for a heritage item or an item included in aconservation area in the council’s localenvironmental plan

Please click either ‘Yes’ or ‘No box in each set below:

Yes: No:

Attachment B - Hilltops Local Heritage Fund Application 2021-2022

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• supported by the council’s heritage advisor or other heritage specialist as being of heritage significance

• an item listed on the State Heritage Register

Yes: No:

Yes: No:

To be eligible for funding, you must answer ‘yes’ to all of the following:

I will complete my project and claim my project funding by 9 April 2021.

I acknowledge that I may need to arrange local council or Heritage Act approvals for these works, apart from this funding application.

Please click either ‘Yes’ or ‘No box in each set below:

Yes: No:

Yes: No:

5. Funding priorities

Describe ways in which your project will achieve one or more of the funding priorities set out below.

If your project is for heritage items in a well-maintained heritage streetscape or landscape setting, the funding priorities are:

- Projects that enhance the presentation of buildings in the Young, Harden, Murrumburrah and Boorowa CBDs.

- Projects that ensure the safety of awnings and verandahs.

If your project is for a heritage item or for heritage items with public access and visibility, the funding priorities are:

- Projects that enhance the presentation of buildings.

- Projects that assist with improving compliance with BCA, disability access & fire regulations.

Please type in the funding priority or priorities below, then explain ways in which your project will achieve the priority or priorities.

If your project is for urgent maintenance works to avert management risks, for example, to manage severe deterioration or avoid demolition or demolition through neglect, the funding priorities are:

- Projects that stabilise significant structures. - Works that ensure the ongoing integrity of

significant structures, including repair of roofs & guttering, improvement of drainage, repair of termite damage, repair or replacement of failed building elements.

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6. Common selection criteria Answer all the following questions – 6a, 6b, 6c and 6d

6a. Sustainable long-term heritage benefits How will your project contribute to the sustainable management of the heritage item? Eg. the development or update of a conservation management plan, maintenance plan, sustainability management plan.

6b. Public benefit and enjoyment: community leadership How will your project increase opportunities for learning, access and enjoyment? Eg. Will it support active community involvement and employment, support regional economies or encourage positive community attitudes to heritage?

6c. Innovation Describe ways in which your project involves a high degree of innovation and creativity.

6d. Capacity and commitment to undertake the project Do you have the necessary time, and project and financial management skills, to successfully undertake this project?

Will your project be completed within the funding timeframe and be fully claimed by 8 April 2022?

I am applying for a seniors’ grant and can provide documentation to substantiate my senior’s status as a pensioner or self-funded retiree. Please attach supporting documentation as a separate file.

Yes: No:

Yes: No:

Yes: No:

7. Local council contact

I have discussed my project with the council heritage officer or heritage advisor before lodging this application

Yes: No:

Name of council contact

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8. Applicant details The council will correspond with this person

Name

Mailing address (remember to include postcode)

Phone number (business or day)

Mobile phone number

Fax number (business or day)

Email address

ABN registered name

ABN number

Are you registered for GST Yes: No:

9. Ownership Only complete this if you are not the owner of the heritage item. Otherwise, go to question 10.

Owner’s name

Contact name (if the contact is not the owner)

10. Applicant’s declaration

I confirm that all the information provided in this project application is true and correct to the best of my knowledge

Yes: No:

I have completed all the questions in this project application form

Yes: No:

I have attached all requested other information as separate electronic files

Yes: No:

Signature Please insert electronic signature

Date

Do you need assistance in completing this form or more information? Please contact:

Ray Christison, Heritage Advisor at [email protected]

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Submitting your application Email your completed application form, and attached images and other information, to:

[email protected]

or

Post your completed application form, and attached images and other information, to

Samantha Townley, Grants Officer Hilltops Council

Please do not post and email your application.

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Hilltops Council Local heritage fund guidelines 1 Local heritage fund purpose The Hilltops Council Local Heritage Fund has been established to assist owners of significant places within the Hilltops LGA to undertake conservation and restoration works. Items of heritage significance include buildings listed as heritage items in the Harden and Young LEPs, places across all former shires that have been identified as having local significance, and places identified as contributing to the character of the Young Conservation Zone. Examples of the type of work that can be funded under this program may include, but are not confined to:

• Painting in approved colour schemes• Repairs to stumps, walls, roofs, doors and windows• Replacement of guttering and down pipes• Reinstating missing components, including verandahs• Meeting Building Code of Australia requirements (eg. fire services and access) for

ongoing and new uses.

The aim is to maintain, preserve or restore elements that contribute to the heritage value of a place. The funding cannot be used for improvements such as new kitchens or bathrooms. Council’s Heritage Advisor is available to assist with colour schemes and provide free advice on proposed work.

Projects funded through the local heritage fund During 2020-2021 Council offered assistance with the following types of projects:

• Roof repair,• Replacement of guttering and roof flashing,• Repair of damaged floors,• Repainting in approved colour schemes.

2 Type of funding available Where grants are approved, they are usually on a dollar for dollar basis. A limit of about $2,000.00, to match a similar contribution from the owner, is envisaged, but this may vary depending on the number of applications received. Council will consider applications where the owner’s contribution is in the form of labour and/or materials rather than cash. Please note that grants are not made in respect of properties on which rates are unpaid.

3 Opening and closing dates for applying for grants from the local heritage fund

Applications for funding under this program may be submitted between 2 August 2021 and 27 August 2021. Applications must be submitted by close of business on Friday 27 August 2021.

Applications are called for once every year. The next call for applications for the 2022 Local Heritage Fund will be in July 2022.

4 Who can apply for grants from the local heritage fund? The following people may apply for funding under this program:

• Owners of places listed on the Harden Shire Council and Young Shire Council LocalEnvironmental Plan Schedule 5 Heritage Items.

Attachment C - Hilltops Local Heritage Fund Guidelines 2021-2022

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• Owners of places formally recommended for inclusion in the Hilltops Council Local Environmental Plan Schedule 5 Heritage Items. These recommendations cover places in the former Young, Harden and Boorowa Shires.

• Owners of buildings identified as contributing to the character of the Young Business District Heritage Conservation Zone.

Please contact Council’s Heritage Advisor, Ray Christison if you wish to seek clarification of any of the above. Government Agencies cannot apply for funding under this program but may be involved as a project partner. 5 What projects cannot be funded by the local heritage fund?

Assistance will not be provided from the Local Heritage Fund for the following types of projects:

• New buildings • Routine maintenance, e.g. lawn mowing, gutter cleaning or carpet cleaning • Projects where adequate funding is available from the applicant or other sources • New commemorative monuments or works • The purchase of heritage buildings • The relocation of buildings or works to relocate buildings • Private headstones, unless there is no possibility of descendent support • Floodlighting of heritage buildings • The purchase of equipment • Moveable railway heritage items.

6 Agreed funding priorities Priority will be given to projects that are:

• For heritage item(s) in a well-maintained heritage streetscape or landscape setting • For urgent maintenance works to avert management risks, e.g. severe deterioration,

demolition, or demolition by neglect • For items that are part of a heritage group or a precinct • Fire, service and access upgrades for compliance with the Building Code of Australia • For ongoing or adaptive reuse of heritage item(s).

7 Common selection criteria Funding is targeted to projects:

• With sustainable long-term heritage benefits • That are for public benefit and enjoyment • That show innovation and leadership • Where the project partners have the capacity and commitment to undertake the project • That demonstrate funding equity and cost effectiveness.

8 Applying for funding To apply for funding for a project from the council’s local heritage fund:

• Read the application form so you know what information you need and if your project fits the types of funding offered.

• Talk with the Hilltops Council Heritage Advisor about your project.

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• Do some background research on your heritage item so you can include all relevantinformation in your project proposal.

• Prepare a list of project tasks to be completed.• Obtain quotes for each of the projects tasks.• Ensure you have relevant plans and sketches – depending on the size of the project,

you may need to include these in your application.• Complete the application form and keep a copy for your records.

9 Submitting your applicationBefore you submit your application for funding, you must discuss your project with Council’s Heritage Advisor Ray Christison. Ray can be contacted by email on [email protected]

Submit your completed project application with supporting documentation to Young Shire Council:

Email: [email protected] Postal address: PO Box 5, Young NSW 2594

10 Processing your project application Hilltops Council will acknowledge receipt of your application within 21 days of the closing date.

Projects will be assessed and approved by Hilltops Council. In assessing your application, the quality and clarity of information provided will be taken into account. A funding offer and contract will be sent to successful applicants by 29 October 2021.

On your acceptance of this offer, funding will commence on 1 November 2021. All projects must be completed and all funding claimed by 8 April 2022 at the latest.

Hilltops Council will advise unsuccessful applicants after 29 October 2021.

The Hilltops Council Local Heritage Fund is a targeted funding program. Projects must meet eligibility criteria, funding priorities and common selection criteria. However, in exceptional circumstances, Council reserves the right to recommend funding for projects that may not fully meet these requirements.

11 Further information For further information contact Samantha Townley at Hilltops Council.

Phone: 1300 445 586 Email: [email protected]

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mailto:[email protected]



12.9 – 21/236 – 4.6 VARIATION DELEGATION Responsible Officer: Director Planning PURPOSE The purpose of this report is to delegate authority to the General Manager on the determination of 4.6 Variation development applications received by Council that have a variation of 10% or less. RECOMMENDATION That Council:

(a) Expressly grant delegated authority to the General Manager on the determination of development applications that seek an exception to development standards under clause 4.6 of the local instrument plan, where the application has a variation of 10% or less or deemed refused.

REPORT/SUMMARY/BACKGROUND Development applications that seek an exception to the ‘Development Standard’ through clause 4.6 are reported to Ordinary Council meetings seeking the Council determination. The term ‘Development Standards’ is defined in the Environmental Planning and Assessment Act 1979. They are provisions in environmental planning instruments, such as Council’s local environmental plans, which guide development to be carried out in accordance with particular requirements. Council’s Clause 4.6 is a numerical calculation, and a minor variation as little as 1% is currently reported to Council. The applicant must submit a written request that justifies the contravention of the development standard. Variations to development standards under Clause 4.6 of the local environmental plan, Council will forward the request to the Department to seek their concurrence. Should the Planning Secretary not support the application, then Council must refuse the application. Variations cannot be used for the subdivision of land in rural, large lot residential or environmental zones that will result in;

two or more lots less than the minimum area specified for the land; or any lot that is less than 90% of the minimum area specified for the land.

Where applications have been professionally assessed, sufficient environmental planning grounds justified, concurrence given by the Planning Secretary, and there are no significant objections, then it would be deemed that there is minimal risk in the decision. Currently all 4.6 variation applications are determined by Council at Ordinary Council Meetings, even where the recommendation is refusal, and no other option is available. Reporting requirements delay our advice to the applicant, increase officer workloads, impact assessment timeframes and can delay construction delivery to the applicant as a result of reporting preparation and timeframes to Council.

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Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ Delegating minimal risk decision making to the General Manager for applications with a numerical variation of 10% or less and refusal, will reduce the resources on Council and allow development to occur faster.

The delegation is for 4.6 variations under the LEPs not the variation to controls under the development control Plans.

POLICY AND LEGISLATION Clause 4.6 variations are guided within the Young Local Environmental Plan,

Harden Local Environmental Plan and Boorowa Local Environmental Plan. Thedelegated authority can be authorised by Council resolution under the NSWLocal Government Act 1993.

COMMUNITY STRATEGIC PLAN LINKAGE This report aligns with Hilltops Council Operational Plan: 3. Plan and lead with good governance.3.1 Undertake Council activity within a clear framework of legislative compliance,

strategic planning, policies, risk management, procedures and service standards. 3.2 Make decisions in a transparent and accountable manner for the benefit of the

community.

Operation Plan Service Outputs: 5.1.5 Develop Partnerships with Business, industry and agriculture leaders. 5.1.5.1 Engage and educate industry and community on development processes, roles

and outcomes.

FINANCIAL IMPLICATIONS There are no direct financial implications to delegate authority to the General

Manager

RISK IMPLICATIONS Should an application assessment period be greater than the nominated

timeframes within the legislations (40 or 60 days), then the application is deemedrefused and the applicant can proceed to court proceedings. Extension over theassessment period is usually as a result of reporting timeframes, if minor variationsare delegated to the General Manager then there is a reduced risk ofapplications being classified as deemed refused. The risk for application beingdeemed refused is considered Minor and High.

CONSULTATION AND TIMING No consultation is required for the delegation of 4.6 variations to the General

Manager.

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12.10 - 21/237 – 2018/DA-00014: RURAL RESIDENTIAL SUBDIVISION (24) LOTS AND NEW ROADS AT 81 ISAAC ROAD, YOUNG Reference: File No. 2018/DA-00014 Responsible Officer: Director Planning PURPOSE This report is presented to Council for determination as the Development Application (2018/DA-00014) received seven (7) submissions and as a result, cannot be determined under delegation. Further to this, Council resolved at its April 2020 Ordinary Meeting that Council give sufficient time for the applicant to respond to the outstanding requests for further information. The application is for a R5 zoned (large lot residential) two (2) lots into twenty-four (24) lot residential subdivision and new roads over 81 Isaacs Road Young; consisting of an average lot size of just over 1ha to be serviced by on-site sewer management systems and connection to Council reticulated water supply. The application also proposes to upgrade Isaac Road from Forsythe Avenue to the Olympic Highway to cater for the subdivision. The application was notified in accordance with the Young Development Control Plan 2011 and submissions were received raising concerns with zoning, biodiversity, traffic, services, land use conflicts, privacy, noise and the supporting information. The applicant has now provided sufficient information, including a response to the submissions, for Council to fully assess the proposed development. The additional information provided has addressed all relevant planning matters raised by the submissions and Council. Accordingly, this report recommends approval, subject to conditions. RECOMMENDATION That Council:

(a) Grant consent to Development Application No. 2018/DA-00014 on Lots 2151 and 2152 DP754611 for a subdivision (24 lots) and new roads at 81 Isaac Road, Young subject to conditions generally set out in Attachment 1.

REPORT/SUMMAR/BACKGROUND Site Context The subject site being two (2) parcels of land both zoned R5 – Large Lot Residential under the Young Local Environmental Plan 2010 (YLEP 2010), have a combined title area of approximately 28ha and have been generally cleared of vegetation except for a pocket of mature trees on the western portion of the site. An existing mapped watercourse being Chalmers Gully traverses the north-western portion of the site and a dam within the natural watercourse is also present. Chalmers Gully is a first order stream and has been mapped as being subject to flood in accordance with the YLEP 2010.

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A portion of the subject site generally surrounding Chalmers Gully has been identified as being of a high biodiversity significance in accordance with the YLEP 2010. Large portions of Isaacs Road have been identified as being of a high biodiversity significance in accordance with the YLEP 2010, and a portion of vegetation that will likely require partial removal as part of upgrading works has been identified as an area of outstanding biodiversity value under the Biodiversity Conservation Act 2016 at the intersection of Isaacs Road and Forsythe Avenue. It has been confirmed that a critically endangered ecological community is located on site, and on the Isaacs Road reserve being ‘White Box Yellow Box Blakely’s Red Gum Woodland (PCT 266)’, as well as a listed vulnerable species being the Superb Parrot.

Figure: Aerial Map

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Figure: Locality Map (site highlighted)

Figure: Young Local Environmental Plan 2010 Zoning Map (site highlighted)

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Proposed Development On 25 January 2018 a Development Application was lodged with Council by CPC Land Development Consultants Pty Ltd, seeking Development Consent for Subdivision of Lots 2151 and 2152 in DP 754611 to create twenty-four (24) residential allotments varying in title area from 1ha to 1.5ha with the average lot size being 1.06ha, as well as create a new road. An excerpt of the proposal plan is shown below. The applicant has proposed that the development be undertaken in two (2) stages as follows:

Stage 1 – Subdivision of land to create lots 1 – 15 and residual parcel, as well as new road.

Stage 2 – Subdivision of the residual parcel to create lots 16 – 24 and remaining portion of new road, as well as a Drainage Reserve.

The applicant has proposed that the development can be serviced by twenty-four (24) on-site sewer systems and connection to Council’s water reticulation system. Isaacs Road is required to be upgraded as part of the development given the additional loadings anticipated, to a nine (9) metre sealed formation from Forsythe Avenue to the Olympic Highway. Following from Council Resolution 20/83 the applicant has provided a concept road design sufficient for Council assessment included in Attachment 2. A landscape buffer has been proposed along the Isaacs Road frontage, as well as the common boundary to the properties to the north of the development. The applicant has proposed a Drainage Reserve to be dedicated to Council for the purpose of stormwater detention and treatment. Significant tree clearing is required to upgrade Isaacs Road to the relevant standard as per the submitted concept road design plan. The applicant has submitted a Biodiversity Development Assessment Report (BDAR) as required by the Biodiversity Conservation Act 2019 and commitments to the biodiversity offsets scheme under the Biodiversity Conservation Regulation 2017 are to be adhered to as mandated by the relevant legislation.

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Figure: Proposed Subdivision Plan Application Process Summary 25 January 2018 - Development Application received.

7 March 2018 - Request for additional information letter sent to applicant by Council requesting the following items:

1. Clarification of the number and proposed use of lots.

2. Preliminary engineering drawings in relation to water supply, road construction within the site, road upgrading works along Isaacs Road, underground power, sewer main extension, and telecommunication facilities;

3. The submission of a flora and fauna assessment including all trees likely to be affected as a result of all engineering and infrastructure works;

4. Submission of a flood impact assessment;

5. Additional information demonstrating compliance with Council’s DCP in relation to providing lifestyle lots that are capable of being re-subdivided;

6. Submission of a masterplan overlay demonstrating re-subdivision is feasible in accordance with Council’s DCP;

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7. Preliminary engineering designs of the reticulated sewer system maintaining Council’s position of requiring reticulated sewer in the R5 zone;

8. An assessment against Council’s spray drift policy and required setback distances;

9. The submission of a Draft Voluntary Planning Agreement including the nature of contributions and the basis of which it has been calculated.

6 December 2019 - Additional letter sent to applicant by Council requesting applicant to address issues raised in the letter sent on 7 March 2018;

23 December 2019 - Applicant submitted formal response to Councils request for additional information letter sufficiently addressing the following issues raised by Council;

1. Preliminary engineering drawings in relation to water supply and internal road and intersection construction within the site;

2. A statement deferring the requirement for preliminary plans for electricity and telecommunications to Subdivision Works application; and

3. A statement and masterplan demonstrating re-subdivision is feasible.

22 April 2020 – Application presented to Council for determination with a recommendation for refusal for reasons. Council resolved to defer the matter give sufficient time for the applicant to respond to Councils requests for further information.

March 2020 to September 2021 – Following discussions with the applicant’s representatives, the requested information was received to allow full assessment of the application.

POLICY AND LEGISLATION Biodiversity Conservation Act 2016 The Environmental Planning and Assessment Act 1979 has effect subject to the provisions of Part 7 of the Biodiversity Conservation Act 2016 that relate to the terrestrial environment of the development area. Part 7 of the Biodiversity Conservation Act 2016 provides that if a development is likely to affect threatened species, then the application for development consent is to be accompanied by a Biodiversity Development Assessment Report (BDAR) and will likely trigger the Biodiversity Offsets Scheme under Part 6 of the Biodiversity Conservation Regulation 2017.

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For the purposes of this Act, a development or activity assessed under Part 4 of the Environmental Planning and Assessment Act 1979 (i.e. the subject development application) is likely to significantly affect threatened species if (taken directly from Section 7.2(1) of the Act):

a) It is likely to significantly affect threatened species or ecological communities, or their habitats, according to the test in Section 7.3, or

b) The development exceeds the biodiversity offsets scheme threshold is the biodiversity offset scheme applies to the impacts of the development on biodiversity values, or

c) It is carried out in a declared area of outstanding biodiversity value. The test to determine whether the proposed development is likely to significantly affect threatened species or ecological communities is as follows:

(a) in the case of a threatened species, whether the proposed development or activity is likely to have an adverse effect on the life cycle of the species such that a viable local population of the species is likely to be placed at risk of extinction,

(b) in the case of an endangered ecological community or critically endangered ecological community, whether the proposed development or activity—

i. is likely to have an adverse effect on the extent of the ecological community such that its local occurrence is likely to be placed at risk of extinction, or

ii. is likely to substantially and adversely modify the composition of the ecological community such that its local occurrence is likely to be placed at risk of extinction,

(c) in relation to the habitat of a threatened species or ecological community— i. the extent to which habitat is likely to be removed or modified as a

result of the proposed development or activity, and ii. whether an area of habitat is likely to become fragmented or

isolated from other areas of habitat as a result of the proposed development or activity, and

iii. the importance of the habitat to be removed, modified, fragmented or isolated to the long-term survival of the species or ecological community in the locality,

(d) whether the proposed development or activity is likely to have an adverse effect on any declared area of outstanding biodiversity value (either directly or indirectly),

(e) whether the proposed development or activity is or is part of a key threatening process or is likely to increase the impact of a key threatening process.

The applicant has provided a BDAR prepared by a suitably qualified ecologist which has confirmed the development is likely to affect threatened species within the site and within the Isaacs Road reserve. In accordance with the submitted BDAR, the development will result in the following:

Direct impact to patches of critically endangered ecological community ‘White Box grassy woodland in the upper slopes sub-region of the NSW’ within two (2) distinct zones, both classified as disturbed woodland (3.13 ha)

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Removal of up to four (4) mature trees containing several hollows. These trees provide potential habitat for arboreal and avian native fauna.

Potential injury or mortality of terrestrial and / or arboreal fauna within the Proposal footprint.

Potential erosion of exposed soils during construction. Planting of 1.42 ha of native screening vegetation along the eastern perimeter

boundary The submitted BDAR confirms the development must participate in the Biodiversity Offsets Scheme stipulated by Part 6 of the Biodiversity Conservation Regulation 2017 and mandated non-negotiable conditions of consent have been included into the recommendation as required. Under section 1.3 of the Biodiversity Conservation Act 2016 and stated in the relevant Land and Environment Court case law, it is necessary to consider whether appropriate steps have been taken to avoid, minimise and offset the impacts of proposed development and land use change on biodiversity. It is clear that the relevant mitigation steps must be in place prior to participation into the Biodiversity Offsets Scheme where monetary payment is required for unavoidable impacts. The required tests of significance for species at risk of impact have been carried out and it has been concluded that the proposal is unlikely to result in significant impact. The applicant has designed the Isaacs Road upgrade with the clear intention to minimise where possible impacts on existing trees and this is reflected within the submitted BDAR. Furthermore, the applicant has stated that onsite trees will be retained where possible. Council can be satisfied the applicant has minimised the environmental impacts of the development where possible.

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Figure: Area of impact from the proposed development (BDAR Report) Section 4.15 Assessment Matters for Consideration In determining a development application, a consent authority must take into consideration Section 4.15 of the Environmental Planning and Assessment Act 1979. The following matters as are of relevance to the development the subject of the development application. (1) Matters for consideration—general In determining a development application, a consent authority is to take into consideration such of the following matters as are of relevance to the development the subject of the development application—

(a) the provisions of— (i) any environmental planning instrument, and (ii) any proposed instrument that is or has been the subject of public

consultation under this Act and that has been notified to the consent

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authority (unless the Planning Secretary has notified the consent authority that the making of the proposed instrument has been deferred indefinitely or has not been approved), and

(iii) any development control plan, and (iiia) any planning agreement that has been entered into under section 7.4,

or any draft planning agreement that a developer has offered to enter into under section 7.4, and

(iv) the regulations (to the extent that they prescribe matters for the purposes of this paragraph),

(v) (Repealed) that apply to the land to which the development application relates,

(b) the likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality,

(c) the suitability of the site for the development, (d) any submissions made in accordance with this Act or the regulations, (e) the public interest

4.15(1)(a)(i) - The provision of any environmental planning instrument The following environmental planning instruments have been taken into consideration in the evaluation of the development. State Environmental Planning Policy No. 55 The provisions of State Environmental Planning Policy No. 55 Remediation of Land (SEPP 55) states that a consent authority must not consent to the carrying out of any development on land unless:

(a) it has considered whether the land is contaminated, and (b) if the land is contaminated, it is satisfied that the land is suitable in its

contaminated state (or will be suitable, after remediation) for the purpose for which the development is proposed to be carried out, and

(c) if the land requires remediation to be made suitable for the purpose for which the development is proposed to be carried out, it is satisfied that the land will be remediated before the land is used for that purpose.

With regard to clause 7(4) of SEPP 55 the land concerned:

(a) Is not land within an investigation area (b) is land upon which a development, that being agriculture, which is

identified in Table 1 of the Contaminated Land Planning Guidelines has previously been carried out.

(c) A sensitive land use is proposed, that being a residential subdivision. Pursuant with the Planning Guidelines SEPP 55 Remediation of Land by the NSW Environment Protection Authority; the site has been zoned for rural residential purposes and used for agriculture and historical aerial imagery indicates that the land was used for pasture for grazing purposes. Recent satellite imagery from Google Earth and aerial imagery dating back to the 1969 does not provide any indication of intensive horticultural planting. Further, there are no available records indicating that a land use that may have contaminated subject lands have been in operation on the site. On this basis Council can be reasonably confident that the land is not contaminated as a result of previous agricultural activities and no further investigations are warranted in this instance.

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State Environmental Planning Policy (Koala Habitat Protection) 2020 State Environmental Planning Policy (Koala Habitat Protection) 2020 applies to land located within a Local Government Area (LGA) listed in Schedule 1 of the SEPP. Hilltops LGA is listed within Schedule 1 and as such this SEPP is applicable for assessment. The proposal area is located in the Hilltops LGA, which is listed in Schedule 1 of the Koala Habitat Protection SEPP. The application is supported by a Biodiversity Development Assessment Report prepared by a suitably qualified ecologist in which it is confirmed that no signs of koala habitat was found on site. State Environmental Planning Policy (Infrastructure) 2007 Clause 45 of SEPP Infrastructure requires Council to consider any development carried out:

within or immediately adjacent to an easement for electricity purposes, immediately adjacent to an electricity substation, within 5m of an overhead power line, includes installation of a swimming pool any part of which is: within 30m of a

structure supporting an overhead electricity transmission line and/or within 5m of an overhead electricity power line, or

placement of power lines underground. An overhead electrical line is present in the road reserve at the intersection of Batinichs Road and Isaacs Road. Further, electricity infrastructure exists in situ along the Isaacs Road reserve. Referral to Essential Energy has been carried out whom raised no objections to the development. Young Local Environmental Plan 2010 (YLEP 2010) The YLEP 2010 applies to the land. Pursuant to Clause 1.6 of the YLEP 2010, Hilltops Council is the Consent Authority for this application. Permissibility The subject land is zoned R5 Large Lot Residential under the YLEP 2010 and consent can be granted to a subdivision of land by way of Part 2 Clause 2.6. On this basis the proposed development is permissible. Aims and Objectives of the LEP The proposed development has been considered with regard to the aims of YLEP 2010 identified in Part 1, clause 1.2(2) which states:

(a) to protect the natural resources of Young from development that may reduce horticultural and agricultural productivity, while allowing for the planned urban expansion of Young Township,

(b) to encourage the proper management, development and conservation of resources through the principles of ecologically sustainable development by protecting, enhancing and conserving the following:

(i) land of significance to agricultural production, (ii) areas of high scenic value, (iii) areas of significance for nature conservation, (iv) timber, minerals, soil, water and other natural resources,

(c) to protect, conserve and enhance the natural and cultural heritage of Young, including native biodiversity, threatened species, remnant and riparian vegetation, corridors and links and environmentally sensitive lands,

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(d) to encourage the renewal and upgrade of the older residential precincts in Young Township,

(e) to encourage a range of housing, employment, recreational activities and services to meet the needs of existing and future residents of Young.

An assessment of the proposal against the aims of the YLEP 2010 has been carried out below. It has been concluded that the proposed development is not inconsistent with the aims of the YLEP 2010 for reasons below:

(a) to protect the natural resources of Young from development that may reduce horticultural and agricultural productivity, while allowing for the planned urban expansion of Young Township,

Comment: The proposed development will allow for the planned urban expansion of the Young township. Given the site is zoned R5 Large Lot Residential, it is concluded that the reduction of the agricultural natural resources resulting the development has been deemed acceptable during the Local Environmental Plan review in the year 2010.

(b) to encourage the proper management, development and conservation of resources through the principles of ecologically sustainable development by protecting, enhancing and conserving the following:

(i) land of significance to agricultural production, (ii) areas of high scenic value, (iii) areas of significance for nature conservation, (iv) timber, minerals, soil, water and other natural resources,

Comment: The application has been supported by the submission of a Biodiversity Development Assessment Report which will ensure suitable offsets are applied to the Biodiversity Conservation Trust in accordance with the Biodiversity Conservation Act 2016.

(c) to protect, conserve and enhance the natural and cultural heritage of Young, including native biodiversity, threatened species, remnant and riparian vegetation, corridors and links and environmentally sensitive lands,

Comment: In line with comments above in relation to aim (b), assessment has been carried out against matters of native biodiversity, threatened species, remnant and riparian vegetation, corridors and links of environmentally sensitive lands. Payment of the applicable offsets are required as per the recommendation.

(d) to encourage the renewal and upgrade of the older residential precincts in Young Township,

Comment: The proposed development is not within any older residential precinct within the Young township.

(e) to encourage a range of housing, employment, recreational activities and services to meet the needs of existing and future residents of Young.

Comment: The proposed development accords with aim (e) by providing twenty-four (24) additional residential allotments within close proximity of the Young township.

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Clause 2.1 Land Use Zones The land is identified in the R5 Large Lot Residential zone. Clause 2.3 Zone objectives and Land Use Tables The objectives for the R5 Large Lot Residential zone identified in the relevant Land Use Table are as follows:

• To provide residential housing in a rural setting while preserving, and minimising impacts on, environmentally sensitive locations and scenic quality.

• To ensure that large residential lots do not hinder the proper and orderly development of urban areas in the future.

• To ensure that development in the area does not unreasonably increase the demand for public services or public facilities.

• To minimise conflict between land uses within this zone and land uses within adjoining zones.

The proposed development is considered not inconsistent with the above objectives. The environmental impact has been assessed under the submitted BDAR with applicable offsets required. Clause 4.1 Minimum Lot Size The minimum lot size for the subject site is 1ha. As all proposed allotments are greater than 1ha, the proposed development is compliant with this clause. Clause 5.10 Heritage Conservation Clause 5.10 of YLEP 2010 identifies objectives in respect to the conservation of environmental heritage within part of the Hilltops Council local government area as below:

(a) to conserve the environmental heritage of Young, (b) to conserve the heritage significance of heritage items and heritage

conservation areas, including associated fabric, settings and views, (c) to conserve archaeological sites, (d) to conserve Aboriginal objects and Aboriginal places of heritage significance.

Review of Schedule 5 of the YLEP 2010 confirms no heritage items are on or near the subject site. A search of the Aboriginal Heritage Information Management System (AHIMS) undertaken on 30 March 2020 indicates that there are no aboriginal sites recorded in or near the location, nor have any aboriginal places declared on near the above location. Clause 5.16 Subdivision of, or dwellings on, land in certain rural, residential or environment protection zones The objective of this clause is to minimise potential land use conflict between existing and proposed development on land in the rural, residential or environment protection zones concerned (particularly between residential land uses and other rural land uses).

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The following matters are required to be taken into account and assessment has been carried out as necessary:

(a) the existing uses and approved uses of land in the vicinity of the development. Comment: The existing uses in the proximity of the subject site include rural residential and small scale agricultural / farming practices.

(b) whether or not the development is likely to have a significant impact on land uses that, in the opinion of the consent authority, are likely to be preferred and the predominant land uses in the vicinity of the development.

Comment: The proposed development is a large lot residential subdivision within the R5 Large Lot Residential zone. It is considered the proposed development is an intended land use of the subject site.

(c) whether or not the development is likely to be incompatible with a use referred to in paragraph (a) or (b).

Comment: The proposed development is not likely to be incompatible with surrounding land uses pending measures such as tree buffers are implemented to mitigate visual amenity and spray drift.

(d) any measures proposed by the applicant to avoid or minimise any incompatibility referred to in paragraph (c).

Comment: The applicant has proposed a tree buffer as mentioned above. The proposal is considered compliant with this clause. Clause 5.21 Flood Planning As shown below, the subject site is identified as being flood prone pursuant to The Town of Young Floodplain Risk Management Study and Plan. In accordance with Clause 5.21, Development Consent must not be granted to development within the flood planning level unless the consent authority is satisfied the development:

(a) is compatible with the flood function and behaviour on the land, and (b) will not adversely affect flood behaviour in a way that results in detrimental

increases in the potential flood affectation of other development or properties, and

(c) will not adversely affect the safe occupation and efficient evacuation of people or exceed the capacity of existing evacuation routes for the surrounding area in the event of a flood, and

(d) incorporates appropriate measures to manage risk to life in the event of a flood, and

(e) will not adversely affect the environment or cause avoidable erosion, siltation, destruction of riparian vegetation or a reduction in the stability of river banks or watercourses.

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Development Applications in the former Young Shire Council area are assessed against the Town of Young Floodplain Risk Management Study and Plan Appendix A – Draft Flood Policy to confirm the suitability of the development for the site. In accordance with Annexure 2.1 Development Controls Matrix – Main Stream and Minor Tributary Flooding, the proposed development is considered suitable subject to conditions. It is noted that access for proposed Lot 18 must be via a Right of Access over proposed lot 19 as shown in the image below, as accessways are not permitted within the low to high hazard mapped areas. A condition of this effect has been included into the recommendation.

Figure: Excerpt of the subject site in relation to YLEP 2010 flood mapping.

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Figure: Excerpt of the subject site in relation to YLEP 2010 flood mapping. Clause 6.3 Land The land under consideration is mapped as being subject to ‘Sensitive Land Areas’ mapping under the YLEP 2010. Clause 6.3 states, in part: “(1) The objective of this clause is to maintain soil resources and the diversity and

stability of landscapes, including: (a) protecting land with steep slopes and shallow soils, and (b) protecting land subject to soil salinity, and (c) protecting land with high erosion potential soils, and (d) protecting land susceptible to other forms of land degradation, and (e) protecting landforms.”

Given the adopted mapping, Council must assume that there is some likelihood or evidence of soil erosion, stability, salinity or degradation issues in relation to the land. The applicant has submitted a generic geotechnical assessment and Council can be reasonably satisfied that this clause can be addressed via provision of appropriate conditions given the low density of development. Clause 6.4 Water The objective of this clause is to maintain the hydrological functions of riparian land, waterways and aquifers. The subject land has not been mapped as being within a riparian corridor or being subject to ground water vulnerability as per the YLEP 2010 Natural Resources Sensitivity Water Map.

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Clause 6.5 Biodiversity The subject site has been mapped within the YLEP 2010 Natural Resources Sensitivity Biodiversity Map as containing areas of high biodiversity as shown below. Areas within the Isaacs Road reserve that is also subject to this application has also been mapped as areas of high biodiversity significance and appropriate consideration needs to be given. The applicant has submitted a BDAR prepared by a suitably qualified consultant confirming no significant impacts are anticipated as a result of the development, subject to inclusion into the Biodiversity Offsets Scheme as conditioned.

Figure: YLEP 2010 Biodiversity Map showing areas of high biodiversity significance Clause 6.7 Earthworks The objective of this clause is to ensure that earthworks for which development consent is required will not have a detrimental impact on environmental functions and processes, neighbouring uses, cultural or heritage items or features of the surrounding land. The applicant has stated that earthworks for the purpose of shaping the new road and building envelopes will be required to action the proposed subdivision. Such plans will be required as part of future Subdivision Works Certificate as conditioned within the recommendation. 4.15(1)(a)(ii) - The provision of any draft environmental planning instrument At the time of preparing this report there is no draft environmental planning instrument that applies to the proposed development. The application was lodged prior to the exhibition of the Draft Hilltops Local Environmental Plan 2021 (draft LEP). Therefore, the draft LEP is not a planning matter in the assessment of this application.

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4.15(1)(a)(iii) - Development control plan The provisions of Section 4.15(1)(a)(iii) require the consent authority to take into consideration any relevant development control plan. Hilltops Council has two (2) development control plans in force, with Young Development Control Plan 2011 being the relevant document for assessment of the subject application.

Given the proposed development involves a Subdivision within the R5 Rural Residential zone, assessment against the following sections are required and have been undertaken in the Table below:

Section 1.3 DA Notification Policy Section 4.3 Development Requiring Tree Removal or Lopping Section 4.5 Spray Drift Section 5.3 Subdivision in the Large Lot Residential Zone (R5)

It has been determined that the proposed development does not accord with the Young Development Control Plan 2011 for the following reasons:

Non-compliance with controls ASD3.2.1 and ASD3.2.2 relating to Road Construction; and

Non-compliance with control ASD3.1.7 Allotments created are provided with reticulated water a sewer connection.

Young DCP Provision Comment 1.3 DA Notification Policy

The development application has been notified in accordance with clause 1.3.3.2 of the DCP. This comprised of neighbour notification to adjoining landowners and advertising. Seven (7) objections have been received and are addressed further in this report.

Section 4.3 - Development Requiring Tree Removal or Lopping

4.3.1 Objectives a) To provide a regulatory framework for the preservation of trees and other vegetation in order to maintain the visual integrity of Young Township and the village areas of Young Shire, and b) To ensure that all development is carried out with sensitivity to trees in the vicinity. Note: For the purposes of this DCP and clause 9 of Vegetation SEPP a designated tree is defined as vegetation with:

a) 5m or more in height at any point above the ground; or b) With a trunk diameter of 200mm or more when measured 1.5m above the ground level; or c) With more than one trunk, where one or more of the trunks has a diameter exceeding 100mm at a height of one metre above the ground level.

PT1 Trees are protected, unless they are an environmental weed species;

AT1.1 Development is designed to avoid impact on designated trees unless this would reduce the development yield of the property;

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Comment: Compliant. The clearing of designated tree species within the subject site and road reserve will allow the maximum development yield for the property. AT1.2 Designated trees are retained where not directly impacted by a development or where they are not within 3 metres (measured from the trunk) of a building approved as part of a development or where they would create a safety risk for traffic unless a qualified arborist has assessed the tree and found that by reason of its health or otherwise that it is not worthy of retention; Comment: This provision has been included into the recommendation as a condition of consent.

PT2 If a tree is removed, in order to construct an approved development or provide a utility service, an environmental offset is provided; and

AT2 Where a designated tree is removed, it is replaced by at least two trees, of a species endemic to the Young area, which would develop to a similar size at maturity Comment: This provision has been included into the recommendation as a condition of consent.

PT3 Management of existing trees minimises the threat to the long term survival of the tree.

AT3.1 Work is not conducted within the drip line of a retained tree (such as digging, trenching, compacting, filling (by more than 150mm) or paving) unless a qualified arborist has assessed the tree and provided guidelines as to how the work can be carried out with minimal risk to the long term survival of the tree; Comment: This provision has been included into the recommendation as a condition of consent. AT3.2 Pruning or protection works are carried out in accordance with Australian Standard 4373; Comment: This provision has been included into the recommendation as a condition of consent.

Section 4.5 – Spray Drift

4.5.1 New residential Development

4.5.2 Objectives a) To ensure that new development for residential purposes respects the existing horticultural industry, in particular orchards and vineyards so as to:

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(i) Minimise nuisance to adjoining owners, and (ii) To protect the horticultural industries from encroaching development.

PSD1 New dwellings are provided with an adequate buffer (either by way of distance alone, or distance in conjunction with a vegetative screen) such that spray drift effects from existing orchards and vineyards are minimized;

ASD1.1 New dwellings in the Primary Production Zone (RU1) are not located within 150m of an existing orchard or vineyard on land within a different ownership, or within 75m of an existing orchard or vineyard on land in the same ownership; Comment: This Acceptable Solution is not applicable as the proposal is not within the RU1 Primary Production zone. The applicant has proposed a vegetative screen as part of the submitted information and it is considered that this is consistent with the Performance Solution. ASD1.2 New dwellings within the Rural Smallholdings Zone (RU4) are not located within 75m of an existing orchard or vineyard. Comment: Not Applicable. The proposal is not within the RU4 Primary Production Small Lots zone. The applicant has proposed a vegetative screen as part of the submitted information and it is considered that this is consistent with the Performance Solution.

Section 5.3 – Subdivision in the Large Lot Residential Zone (R5)

5.3.1 Objectives a) To ensure that large lot residential allotments function effectively for residential lifestyle purposes, and are developed in a way that provides for future re-subdivision;

PSD3.1 To provide for lifestyle allotments that are capable, should future demand require, of being efficiently resubdivided into standard residential allotments;

ASD3.1.1 Has at least one connection point to an existing public road; Comment: All proposed lots have benefit of legal access to a public road. ASD3.1.2 Provides for future road connectivity to adjoining development sites; Comment: Not Applicable. Future development sites have not been identified in the vicinity. ASD3.1.3 Provides a connection point or potential future connection point to all public roads adjoining the development site;

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Comment: The proposal has two (2) connection points to the public road adjoining the development site.

PSD3.2 To ensure that roads are constructed to a standard that is durable and suitable for the proposed development, and which are capable of being upgraded to serve standard residential allotments.

ASD3.2.1 Provides road reserves of at least 19m in width, and road carriageways of at least 8m in width; Comment: 19m road reserves have been proposed within the development site which provides for the required carriageways. A concept road design has been provided in relation to the Isaacs Road upgrade, which has been assessed by the relevant road authority as suitable. Detailed design shall be undertaken via the Subdivision Works Certificate process as per the recommendation.

PSD3.1 To provide for lifestyle allotments that are capable, should future demand require, of being efficiently resubdivided into standard residential allotments;

ASD3.1.4 Allotments have a minimum frontage and width of 90m; Comment: The proposed development is not compliant with this acceptable outcome. Notwithstanding, it is considered the proposed configuration is compliant with the performance outcome by being able to be resubdivided into standard residential allotments in the future. ASD3.1.5 A master plan overlay is provided demonstrating re-subdivision is feasible in accordance with the requirements for the R1 zone, and which

identifies (and protects by a restriction as to user) a potential future road corridor that would permit the resubdivision of the allotment at a future time for standard residential purposes; identifies building envelopes that would permit the resubdivision of the allotment at a future time for standard residential purposes, including a nominated building envelope for the initial dwelling; provide side setbacks that are consistent with the future resubdivision of the allotment for standard residential purposes.

Comment: Compliant. The applicant submitted a masterplan overlay in the response (dated 23 December 2019) to Council’s request for additional information letter.

PSD3.2 To ensure that roads are constructed to a standard that is durable and suitable

ASD3.2.2 Road Construction: All roads created as a part of the subdivision are sealed and are designed and constructed in accordance with Council’s Engineering Guidelines for

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for the proposed development, and which are capable of being upgraded to serve standard residential allotments

Subdivision and Development. Carriageway edges are stabilised using a concrete boundary strip, dish drain or rollover kerb; Drainage swales to roadways (where required) are provided with a low flow pipe to Council’s Engineering Department’s specifications and are graded so as to permit mowing with a gang mower, or similar; All roads created as a part of the subdivision are dedicated to Council to become public roads. Any street and advisory signs that are required are manufactured, located and erected in accordance with Council’s Engineering Guidelines for Subdivision and Development.

Comment: Conditions of consent have been included into the recommendation to confirm compliance.

ASD3.1 To provide for lifestyle allotments that are capable, should future demand require, of being efficiently resubdivided into standard residential allotments;

ASD3.1.6 Power is provided in the form of underground services, in accordance with relevant electricity authority requirements. Comment: Conditions of consent have been included into the recommendation to confirm compliance. ASD3.1.7 Allotments created are provided with reticulated water a sewer connection, the connection to which is designed and constructed in accordance with Council’s Engineering Guidelines for Subdivision and Development; Comment: The applicant has proposed connection to the reticulated water network and preliminary design has been submitted as necessary. The applicant has proposed on-site sewer management for all proposed lots given the remoteness of the development site to Councils reticulated sewer (approximately 480m through private lands). Given the above it has been determined the development complies with this acceptable solution and assessment against the performance outcome being ‘To provide for lifestyle allotments that are capable, should future demand require, of being efficiently resubdivided into standard residential allotments’ must be applied. In this respect, it is considered Council can accept the implementation of on-site sewage management systems as this option is not precluded by the performance outcome.

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As such, Council’s Environmental Health Officer has assessed the twenty-four (24) individual submitted On-site effluent management studies and have determined that onsite wastewater management and disposal can be supported subject to future applications under Section 68 of the Local Government Act 1993 at the time of future development. ASD3.1.8 All allotments created are provided with a connection point to Council’s water mains, the connection to which is designed and constructed in accordance with Council’s Engineering Guidelines for Subdivision and Development. Comment: Compliant. The applicant has provided preliminary engineering plans for the required water connection. ASD3.1.9 Written confirmation is provided by a telecommunications carrier stating that facilities are available to each allotment or that otherwise suitable arrangements have been made. Comment: This control can be addressed by way of condition of consent as per the recommendation. ASD 3.1.10 Easements are provided wherever necessary to permit unrestricted access for sewerage, water and drainage purposes. Note: easement widths are a minimum of 4m wide and provide at least 1m clear access either side of the facility protected by the easement. Comment: This control can be addressed by way of conditions of consent as per the recommendation. ASD 3.1.11 Development contributes, if required, headworks and/or development servicing plan charges. Note: Contact should be made with Council’s Utilities Services Division to determine these charges, which are payable prior to the release of any Construction Certificate. Comment: Developer contribution conditions are included into the recommendation.

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Developer Contributions Local Government Act 1993 Twenty-four (24) new allotments are proposed to connect to Council reticulated water supply and as such, Section 64 Charges have been levied under the Local Government Act 1993, as well as the Goldenfields Water County Council Headworks Charge as detailed below. It is noted that these charges are to be staged in accordance with the approved staging plan.

Section 64 Headworks Charges – Young Water DSP ($3,888.00 per additional lot) x 24 $ 93,312.00 Section 64 Headworks Charges – Goldenfields Water County Council GWCC Headworks Charge ($7,134.00 per additional tenement) x 24 $ 171,216.00

Environmental Planning and Assessment Act 1979 Given the applicant has applied for development consent under Part 4 of the Act in respect of development on land to which the Young Shire Council Section 94A Developer Contributions Plan applies, a levy of the proposed cost of development applies under Section 7.12 of the Act.

The applicant has stated the cost of development is to be $1,866,142.17. As such, in accordance with the Young Shire Council Section 94A Developer Contributions Plan, a levy of 1% applies to the development resulting in a contribution payable of $18,661.42.

Conditions of consent have been included into the recommendation relating to the payment of the applicable contributions, noting that the final charges are to be calculated at Council’s current rate at the time of payment prior to release of the Subdivision Certificate. 4.15(1)(a)(iiia) - Planning agreement or draft planning agreement The developer has not entered into any planning agreement, nor has the developer offered to enter into any draft planning agreement. 4.15(1)(a)(iv) - Matters prescribed by the Regulations Division 8 of Part 6 of the Environmental Planning and Assessment Regulation 2000 specifies additional matters that must be taken into consideration by Council, specifically:

Clause 92 - Building Demolition - not applicable. Clause 92 - Medium Density Design Guide (where no development control plan

adequately addresses manor houses or multi-dwelling housing) - not applicable. Clause 93 - Fire Safety Upgrade (change of building use) - not applicable. Clause 94 - Building Upgrades (building alterations and additions) - not

applicable. Clause 94A - Temporary structures - not applicable

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4.15(1)(b) - The likely impacts of the development. In taking into consideration Section 4.15(1)(b) of the Environmental Planning and Assessment Act 1979 Council must evaluate the likely impacts of the development on both the natural and built environments, and the social and economic impacts in the locality. The following additional planning matters apply to the development in accordance with the Environmental Planning and Assessment Regulation 2000.

Context and setting It is considered the scenic quality and features of the locality will be affected upon by the proposed development given the extent of works required within Isaacs Road. The works required to upgrade Isaacs Road to a sufficient standard for the development will clear portions of vegetation which are considered to contribute appreciably to the character and amenity of the area as stated in several public submitter responses and confirmed during Council’s site inspection. The applicant has proposed a tree buffer on the Isaacs Road frontage of the site. Furthermore, it is considered the provision of a sealed road instead of the gravel road is an improvement for the area. it is not considered that the character and amenity of the locality will be significantly affected, as the proposed development will present as residential development befitting the intent of the R5 Large Lot Residential zoning of the site.

Access, transport and traffic

The proposed development will generate additional traffic of approximately 144 – 244 daily vehicle movements based on the NSW Roads and Maritime Service Guide to Traffic Generating Development which accords with the classification of a rural local access road. The applicant has provided a concept road design of which is suitable for assessment. The concept road design does not indicate any acquisitions of private land is required for the proposed design. In addition, the road design has been assessed as part of the submitted BDAR. Conditions of consent have been applied to the recommendation ensuring a Subdivision Works Certificate must be obtained, with all costs associated with the development to be borne by the developer as per standard procedure.

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Figure Photograph of Isaacs Road facing East with the subject site visible on the left-hand side.

Figure Photograph of Isaacs Road facing North with the subject site visible on the left-hand side.

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Public domain The development will not impact on public recreation or the amount, location, design, use and management of public spaces.

Utilities

The applicant will be required to ensure that all essential services are connected as per standard procedure. As discussed previously in this report, the applicant has proposed reticulated water connection, and onsite wastewater management instead of sewer. Council’s Environmental Health Officer has determined that onsite wastewater disposal is suitable for the proposed subdivision.

Other land resources There is unlikely to be any impact on land resources such as mineral extractive resources or water supply catchments as required.

Water

The proposed development will not likely negatively impact on the natural flows of water pending compliance with standard sediment and erosion control conditions as per the recommendation.

Soils

The proposed development would not likely have any detrimental impact on soils. The applicant has submitted geotechnical and soil tests to address this item of assessment.

Air and microclimate There will be minimal impact in terms of odour or dust from the finished development. Construction impacts can be mitigated through the implementation of relevant conditions of consent.

Flora and fauna As discussed throughout this assessment report, works associated with the proposed development will impact upon areas identified within Council and State legislation of high biodiversity value within the subject site as well as within the road reserve of Isaacs Road. There are several listed threatened, vulnerable, endangered, and critically endangered species of flora and fauna within proximity of the site. The applicant has submitted a BDAR prepared by a suitable qualified and experienced consultant which has confirmed no significant impact to species of concern, and participation in the Biodiversity Offsets Scheme as per the recommendation.

Waste Waste management for the construction and operational stages can be managed via standard conditions of consent.

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Energy This item would be addressed through the BASIX commitments of future dwelling applications to be assessed separately. It is considered this is not a critical matter for the subject application.

Noise and vibration The proposed development is not likely to generate offensive noise pollution or vibrations. Standard conditions of consent can be applied to mitigate this during the construction phase.

Hazards

The subject site is not mapped as being prone to natural hazards such as tidal inundation, groundwater vulnerable or bushfire prone. The site has been identified as requiring geotechnical and soil composition investigations prepared of which the applicant has complied. In addition, the applicant has provided information in order for Council to adequately assess flood impacts.

Safety, security and crime prevention

There are no safety, security or crime prevention matters relevant to the proposed development.

Social impact in the locality

The proposal is not expected to have a detrimental social impact in the locality considering the nature of the surrounding uses.

Site design and internal design

The design is satisfactory in that it complies with the relevant environmental planning instrument standards and provisions as discussed throughout this report.

Construction

Construction works associated with any subdivision are generally assessed and managed through subsequent Subdivision Works Certificate, Section 138 and Section 68 Applications as necessary following assessment and approval of all relevant matters as part of the development application process. Conditions of consent relating to construction works have been included into the recommendation.

Cumulative impacts The development is not expected to result in cumulative impacts.

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4.15(1)(c) - The suitability of the site. The subject site is zoned R5 Large Lot Residential and the permissibility of the development under the YLEP 2010 and Young Development Control Plan 2011 provides a general indication that the site is suitable for the proposed development. Notwithstanding the permissibility of the development, the following matters have been considered in addressing the suitability of the site.

Does the proposal fit in the locality?

The proposal’s compliance with the YLEP and compatibility with existing development of the locality and future desired large lot residential character ensures the development is appropriate. There are no known constraints posed by surrounding uses that would prohibit the proposed development.

Are the site attributes conducive to development?

The subject site is not prone to natural hazards such as tidal inundation, subsidence, slip, mass movement or bushfire. The proposal has been suitably designed to comply with Council’s flood planning controls and address potential flood risks. Accordingly, it is considered the site is suitable for the proposed development.

4.15 (1)(d) - Any submissions made in accordance with the Act or the Regulation The provisions of the Environmental Planning and Assessment Act 1979 and the Environmental Planning and Assessment Regulation 2000 identify consultation, concurrence and advertising requirements for specific types of development applications, and the weight of consideration of any submissions received in response to the notification process. Notification and advertising of the development was carried out in accordance with the Young Development Control Plan 2011. Council received seven (7) public submissions. The following issues were raised within the submissions and assessment of same is undertaken in the following table against information provided by the applicant, including a response to submissions, in Attachment 2 of this report. Issues Raised by Public Submissions Comments Effluent disposal – impact of 24 more septic systems on ground and surface waters, and the need for the developer to connect to sewer.

Council’s Environmental Health Officer has worked with the applicant and it has been determined that the proposed twenty-four on-site sewer management systems are appropriate for the site. Council officers have determined that it would be an unreasonable imposition for the developer to connect to sewer, given the distance, topography and land ownership issues.

The poor condition of the road network to cater for additional traffic

The applicant has confirmed within the submitted information that road upgrades of Isaacs Road is required to cater for the proposed development and have submitted a concept road design.

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The potential for tree removal as a result of widening and upgrading works along Isaacs Road, and lack of acknowledgement or assessment.

The applicant has submitted a Biodiversity Development Assessment Report confirming no significant impact upon threatened species, and confirmation of participation into the Biodiversity Offsets Scheme as required by the Biodiversity Conservation Act 2016.

A Recreation area referred to, but not shown on submitted plans.

This item was addressed by the applicant as an error. No recreational area is proposed.

The right to farm and impact on adjacent agricultural activities (scare guns, spray drift, tractor, pump noise, dust, etc)

The applicant has proposed a tree buffer on the eastern portion of the subdivision to mitigate the conflict between the R5 Large Lot Residential zone and the adjacent RU4 Primary Production Small Lots zone. Issues relating to the right to farm falls outside of the scope of this assessment.

Impact on the reticulated water supply system

Council’s Sewer and Water Engineer has stated that this issue can be addressed via appropriate conditions of consent.

Lot sizes are not keeping with existing lot sizes

Due to the site being zoned R5 Large Lot Residential and the minimum lot size of 1ha being applied for the area, it is considered that the proposed subdivision lot sizes are envisaged for the area and the proposed density is an intended land use.

Impact on wildlife The applicant has submitted a Biodiversity Development Assessment Report confirming no significant impact upon threatened species, and confirmation of participation into the Biodiversity Offsets Scheme as required by the Biodiversity Conservation Act 2016.

Noise pollution It is considered that this issue can be managed by way of appropriate conditions of consent.

Loss of privacy As the site is zoned R5 Large Lot Residential it is considered the proposed density is in accordance with the desired future rural residential character of the area. Assessment of neighbouring and user privacy is generally undertaken at the dwelling assessment stage.

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Loss of rural lifestyle As the site is zoned R5 Large Lot Residential it is considered the proposed density is in accordance with the desired future character of the area.

Site is affected by the land sensitivity mapping in the LEP

The site is identified as being mapped within the land sensitivity mapping of the YLEP 2010 and assessment of same has been carried out earlier in this assessment report. This issue can be addressed via relevant conditions of consent.

Aboriginal cultural heritage Council Officers have carried out a search of the NSW Office of Environment and Heritage Aboriginal Heritage Information Management System (AHIMS) which concluded there are no recorded aboriginal sites within the subject area. Notwithstanding, conditions of consent would generally be imposed ensuring the standard protocols are followed with reference to unexpected finds.

Economic impacts (on business, property prices, etc)

The likely economic impact on business and property prices is not a relevant planning ground that can be considered as part of a development application.

Impact on horse-riders in the area It is considered that this item relates to the increased traffic on Isaacs Road and the current road widths. Upgrading works for Isaacs Road is required to service the development as stated throughout this assessment report.

Inappropriate zoning This item is considered outside the scope of development assessment.

Stormwater drainage Councils Water and Sewer Engineer has advised that this item can be conditioned upon consent.

4.15 (1)(e) - The public interest The provisions of Section 4.15(1)(e) of the Environmental Planning and Assessment Act 1979 provides an overarching requirement to take into account the public interest into development assessment. It is considered that the public interest is best served by the consistent application of the requirements of the relevant Commonwealth and State government legislation, Council policy; and by Council ensuring that any adverse effects on the surrounding area and the environment are avoided where possible.

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Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ On the basis that the proposed development is considered to be consistent with the aims and objectives of the YLEP 2010 and other relevant environmental planning instruments and policies; it is therefore unlikely to raise any issues that are contrary to the public interest.

ATTACHMENTS Attachment 1 – Draft consent conditions Attachment 2 – Submitted plans and documentation - under separate cover

COMMUNITY STRATEGIC PLAN LINKAGE The proposed development accords with the broad outcomes envisaged in the Hilltops Community Strategic Plan.

FINANCIAL IMPLICATIONS The applicant is responsible for all cost of works, including the design and construction of the roads, intersection upgrades, water, service, gas, telecommunications and stormwater management systems, associated with the subdivision.

Council will be responsible for the ongoing maintenance costs of the infrastructure once the completed subdivision works are transferred to Council and completion of the maintenance period.

RISK IMPLICATIONS The applicant if dissatisfied with the determination, whether it be refusal of the development or in respect to conditions of consent, may lodge a review of determination pursuant to section 8.3 of the Environmental Planning & Assessment Act 1979 or an appeal to the NSW Land and Environment Court.

CONSULTATION AND TIMING Consultation was by notification with adjoining and neighbouring land owners, and several submissions have been received. The concerns raised by the submissions have been considered in this report and conditions imposed to address relevant planning matters.

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ATTACHMENT 1 - DRAFT CONSENT CONDITIONS APPROVED DEVELOPMENT 1. The development shall be generally in accordance with Development

Application number 2018/DA-00014 submitted by the applicant and be in accordance with the supporting documentation submitted with that application, including, but not limited to, the following:

Drawings

Drawing No. Rev. Title Date

17733 H Proposed Subdivision of Lots 2151 and 2152 DP 754611 Isaacs Road, Young

25/04/2021

17733 A Preliminary Design for Lots 2151 & 2152, DP 754611 Isaacs Road, Young NSW – Sheet Schedule and Notations (Sheet 1 of 8)

20/05/2020

17733 A Preliminary Design for Lots 2151 & 2152, DP 754611 Isaacs Road, Young NSW – Plan View and Longsection (Sheet 2 of 8)

20/05/2020


20/05/2020


20/05/2020


20/05/2020


20/05/2020

17733 A Preliminary Design for Lots 2151 & 2152, DP 754611 Isaacs Road, Young NSW – Typical Sections (Sheet 7 of 8)

20/05/2020

Statement of Environmental Effects, prepared by CPC Land Development Consultants Pty Ltd, undated.

Geotechnical Report, prepared by Envirowest Consulting Pty Ltd, undated. On-site Effluent Management Study (various), prepared by Envirowest

Consulting Pty Ltd, dated 13 October 2017. Statement, prepared by CPC Land Development Consultants Pty Ltd, dated

18 December 2019. Flood Study, prepared by CPC Land Development Consultants Pty Ltd, dated

5 August 2020. Biodiversity Development Assessment Report – 24 Lot Subdivision, prepared by

Environmental Factor Pty Ltd, dated 31 March 2021. As modified by any conditions of this consent.

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2. All recommendations specified in the Biodiversity Development Assessment Report, prepared by Environmental Factor Pty Ltd, dated 31 March 2021, are to be adhered to and implemented in the development.

Prescribed Conditions

3. All prescribed conditions under Part 6, Division 8A of the Environmental Planning & Assessment Regulation 2000 apply and must be complied with. Inconsistencies between documents

4. In the event of any inconsistency between the documentation referred to in condition 1 of this consent, the most recent document shall prevail to the extent of the inconsistency.

5. In the event of any inconsistency between conditions of this consent and

documents referred to in condition 1 of this consent, the conditions of this consent shall prevail to the extent of the inconsistency. Staging of the development

6. The construction of the subdivision may be staged in accordance with the submitted Statement of Environmental Effects as modified by this consent. each stage is to be fully self-contained. All conditions relevant to a stage are to be complied with as part of the construction of that stage and prior to the release of the Subdivision Certificate for that stage.

Stage 1 – Creation of Lots one (1) to fifteen (15) and residual parcel as well as

required civil works; Isaacs Road to be fully upgraded from the intersection at Forsythe

Avenue to the Olympic Highway and associated tree removal; Construction of internal road to a suitable standard as per this

consent. Stage 2

Subdivision of the residual land parcel to create lots sixteen (16) to twenty-four (24) as well as required civil works;

Creation of the Drainage Reserve to be dedicated to Council; Construction of internal road to a suitable standard as per this

consent.

7. All conditions of this consent relevant to each stage of the development, applies to each of the lots in the nominated stage PLUS the residual lot, i.e. for Stage 1, access and power is to be provided to all lots and the residual lot.

Cost of works 8. All works associated with the proposal, or required by this consent, will be at no

cost to Hilltops Council.

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PRIOR TO THE ISSUE OF A SUBDIVISION WORKS CERTIFICATE

9. A Subdivision Works Certificate must be obtained from Council or an Accredited Certifier prior to work commencing on site and/or on Isaacs Road for the relevant stage of development. Full engineering design plans shall accompany the applications for Subdivision Works Certificate and shall cover all civil and utility works. 16 If Hilltops Council is appointed as the Principal Certifying Authority, then inspections of all subdivision works will be required with details of inspections and the relevant costs will made available when the construction plans are approved.

10. Prior to the issue of any Subdivision Works Certificate, the class and number of ecosystem credits in the Table below must be retired to offset the residual biodiversity impacts of the development. Evidence of the retirement of credits or payment to the Biodiversity Conservation Fund must be provided to the Consent Authority.

The requirement to retire credits pursuant to conditions of this consent may be satisfied by payment to the Biodiversity Conservation Fund of an amount equivalent to the class and number of ecosystem credits, as calculated by the Biodiversity Assessment Method Credit Calculator.

Table: Ecosystem Credits required to be retired – like for like Impacted plant community type

Number of ecosystem credits

IBRA subregion

Plant community type(s) that can be used to offset the impacts from development

PCT 266 - White Box Yellow Box Blakely’s Red Gum Woodland

29 Inland Slopes Subregion or any Subregion within 100 kilometers of the outer edge of the impacted site

PCT 81 Western Grey Box - cypress pine shrub grass shrub tall woodland in the Brigalow Belt

South Bioregion PCT 266 White Box grassy woodland in the upper slopes sub-region of the NSW South

Western Slopes Bioregion PCT 277 Blakely's Red Gum - Yellow Box grassy tall woodland of the NSW South Western Slopes Bioregion

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11. Prior to the issue of any Subdivision Works Certificate, the class and number of species credits in the Table below must be retired to offset the residual biodiversity impacts of the development. Evidence of the retirement of credits or payment to the Biodiversity Conservation Fund must be provided to the Consent Authority.

The requirement to retire credits pursuant to conditions of this consent may be satisfied by payment to the Biodiversity Conservation Fund of an amount equivalent to the class and number of ecosystem credits, as calculated by the Biodiversity Assessment Method Credit Calculator. Table: Species Credits required to be retired – like for like

Impacted species credit species Number of species credits

IBRA subregion

Superb Parrot (Polytelis swainsonii)

24 Anywhere in New South Wales

Construction Environmental Management Plan 12. Prior to the issue of a Subdivision Works Certificate for each stage of the

development, a Construction Environmental Management Plan shall be submitted to, and approved by the Certifying Authority, and a copy submitted to Council. The Plan shall address, but not be limited to, the following matters:

(a) hours of work, as follows:

(i) Mondays to Fridays – 7:00 am to 6:00 pm (ii) Saturdays – 8:00 am to 5:00 pm (iii) Sundays and public holidays – Nil (iv) Any other times – only with the prior written consent of Council;

(b) noise management – including minimising noise emissions from plant and equipment, by installing and maintaining, wherever practicable, efficient silencers and low-noise mufflers;

(c) management of dust to protect the amenity of the neighbourhood - all activities on the site shall be undertaken with the objective of preventing visible emissions of dust from leaving the site, including wind-blown and traffic-generated dust, in accordance with Part 6 of Council’s Engineering Guidelines for Subdivision and Development. Should such visible dust emissions occur at any time, the Developer shall identify and implement all practicable dust mitigation measures, including cessation of relevant works or dampening of site roads and work areas, as appropriate, such that emissions of visible dust cease;

(d) soil erosion and sediment control measures shall be designed in accordance Council’s Engineering Guidelines for Subdivision and Development.

(e) measures to ensure that sediment and other materials are not tracked onto the roadway by vehicles leaving the site,

(f) construction waste management – including: (i) storage of waste shall occur within the boundaries of the site, by

way of a screened area of silt stop fabric, shade cloth or waste disposal bin/skip;

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(ii) any waste materials removed from the site shall only be directed to a waste management facility lawfully permitted to accept the materials.

(iii) the Developer shall maximise the treatment, reuse and/or recycling on the site of any excavated soils, slurries, dusts, aggregate and sludges associated with the development, to minimise the need for treatment or disposal of those materials outside the site;

(g) tree protection measures - all trees on the site (not approved for removal), and that may be threatened by the works, are to be suitably protected in accordance with AS 4970-2009 Protection of trees on development sites, by way of tree guards, barriers or other measures as necessary in order to protect tree root systems, trunks and branches, during construction;

(h) site security.

In the event of any inconsistency between the conditions of this consent and the Construction Environmental Management Plan, the conditions shall prevail.

Road design and access design plan 13. Engineering road design plans, shall be prepared by a Civil Engineer or other

suitably qualified professional, in accordance with Council’s Engineering Guidelines for Subdivision and Development, Austroads “Guide to Road Design” and Transport for NSW supplements. The plan must be submitted to, and approved by, Council or the Certifying Authority, prior to the issue of the Subdivision Works Certificate for the relevant stage of development. The plan shall include but not be limited to details of design and construction for the following: a) Construction and sealing of Isaacs Road from the intersection of Forsythe

Avenue to the Olympic Highway, in accordance with the approved concept road plan;

b) Construction and sealing of the proposed roads and intersections, in accordance with Council’s Engineering Guidelines for Subdivision and Development;

c) design for the intersection of the proposed roads and Isaacs Road, that demonstrates compliance with safe intersection sight distance for the relevant speed zone, under Austroads Part 4A Unsignalised Intersections;

d) terminus of the road (where applicable) being constructed and sealed with a 12.5 metre radius; and

e) signage and line-marking in accordance with Australian Standard AS1742 - Manual of uniform traffic control devices and Transport for NSW supplements.

14. All roads, including the access road, associated with the development shall be

sealed and provided with Carriageway edges stabilised in accordance with Council’s Engineering Guidelines for Subdivision and Development.

15. The road pavement shall be designed for a 40-year design life by a suitably qualified Geotechnical Engineer. The pavement design and wearing surface must be designed in accordance with Austroads Guide to Pavement Technology Part 2: Pavement Structural Design. Details demonstrating compliance are to be

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submitted to and approved by the Certifying Authority prior to the issue of the Subdivision Works Certificate for the relevant stage of development. Street trees / landscaping plan

16. A detailed landscaping plan shall be submitted to, and approved by, Council,

prior to the issue of the Subdivision Works Certificate for the relevant stage of development. The plan shall include, but not necessarily be limited to, the following: a) provision of a minimum of one (1) street tree per lot, b) provision of the tree buffer shown on the approved plans, c) trees to be advanced specimens at the time of planting, d) details of the type of trees (including common and botanical name, height

and width at the time of maturity), e) trees to be chosen from Appendix G of the Young Development Control

Plan 2011, f) trees to be located central to each lot, g) trees to be planted in accordance with Section 4.1 of the Engineering

Guidelines for Subdivision and Development, h) maintenance/watering program, to ensure the survival of the trees for a

minimum period of twelve (12) months, from issue of subdivision certificate, i) landscaping within the public reserves / drainage reserves.

Stormwater and drainage works plan

17. A comprehensive stormwater drainage system shall be designed by a suitably qualified practising Civil or Hydraulic Engineer in accordance with Council’s Engineering Guidelines for Subdivision and Development. The plan shall be submitted to, and approved by, Council or the Certifying Authority, prior to the issue of the Subdivision Works Certificate for the relevant stage of development. The plan shall include, but not necessarily be limited to, the following: a) detailed engineering plans for the management of stormwater (collection

and disposal) from the site as a whole, the individual lots, and the proposed new roads, including inter-allotment drainage system and detention basin;

b) the hydrology and hydraulic calculations shall be based on models described in the current edition of Australian Rainfall and Runoff;

c) incorporate escape paths for overland flow of water in the event of a major rainfall event. The escape paths shall be properly constructed overflow channels for floor relief for the 100 year ARI event;

d) details of the finished levels of the drainage reserve and detention basin, demonstrating that the reserve and basin will be graded and turfed, such that the area can be maintained by a ride on mower;

e) the location and construction of stormwater outlets so as not to cause erosion or damage to any watercourse or property;

f) the provision of gross pollutant traps; and g) any staging of the works, or interim works required, to the facilitate the

servicing of the various stages of the subdivision.

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18. Any temporary drainage discharge points shall have a temporary easement created over land areas affected until such time that stages in the subdivision are developed. Water

19. A comprehensive reticulated water supply system shall be designed by a Civil Engineer or other suitably qualified professional, in accordance with Council’s Engineering Guidelines for Subdivision and Development. The plan shall be submitted to, and approved by, Council or the Certifying Authority, prior to the issue of the Subdivision Works Certificate for the relevant stage of development. The plan shall include, but not necessarily be limited to, the following: a) extension of the existing reticulated water supply system, to service each lot

in the subdivision; b) the provision of a water tapping, service pipe and riser for each allotment

(excluding the water meter); and c) any potential staging of the works, or interim works required, to the facilitate

the servicing of the various stages of the subdivision. Services

20. Electricity supply and telecommunications shall be provided to service each lot. If the physical extensions of these services are required, to service the subdivision, prior to the issue of the Subdivision Works Certificate for the relevant stage of development, design plans showing the location and nature of the proposed services to each allotment, shall be submitted to the Certifying Authority. The plans shall be prepared by an Accredited Service Provider.

21. Prior to the issue of the Subdivision Works Certificate for the relevant stage of development, design plans showing the location and nature of the proposed electricity infrastructure (street lighting, power lines, transformers, adjustment works etc), shall be submitted to the Certifying Authority and Council. The plans shall be prepared by an Accredited Service Provider, and certified that they comply with the following standards: a) underground low voltage power mains shall be provided to service each

allotment within the subdivision in accordance with the requirements of Essential Energy;

b) adjustment of existing electricity infrastructure located on site and within the road reserve; and

c) street lighting shall be provided within the subdivision, in accordance with the requirements of Australian Standard AS1158 Lighting for Roads and Public Spaces.

22. Prior to the issue of the Subdivision Works Certificate for the relevant stage of

development, design plans showing the location and nature of the proposed telecommunication infrastructure to each allotment, shall be submitted to the Certifying Authority and Council.

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23. No works are to take place to any services without prior written approval from the relevant authority.

PRIOR TO WORKS COMMENCING

24. Prior to any works commencing within the road reserve, approval under Section 138 of the Roads Act, 1993 must be obtained from the road authority (Hilltops Council). The developer is responsible for all public utility adjustment/relocation works, necessitated by the proposed works and as required by the various public utility authorities and/or their agents. An “Application for Works in a Council Road Reserve” is to be lodged with Council and shall include the following details: a) A current public liability certificate with a minimum cover of $20 million; b) Current Plant / vehicle insurances; c) Detailed drawings of the proposed works; and d) A certified traffic control plan for the proposed works.

Notice to be Given Prior to Commencement

25. Seven days prior to commencement of works on site, the person having the benefit of the consent shall notify Council and the Certifying Authority of: (a) the appointed Project Manager; (b) the appointed Construction Contractor; (c) the intention to start site works; and (d) a 24 hour telephone number, for contact with the construction manager, to

be operated for the duration of the construction works.

26. The Project Manager shall arrange an on-site meeting with the nominated Contractor, Council’s Engineering Representative and Certifying Authority, prior to work commencing.

27. The Certifying Authority and Council shall be given written notice, at least 48 hours prior to the commencement of works on site.

Site notice

28. Site notice(s) shall be prominently displayed at the boundaries of the site for the purposes of informing the public of development details including, but not limited to: (a) details of the Certifying Authority; (b) the approved hours of work; (c) the name of the site/project manager and the primary contract the

responsible managing company (if any), its address and 24 hour contact phone number for any inquiries; and

(d) a statement that unauthorised entry to the site is not permitted.

Construction environmental management measures 29. All measures contained in the Construction Environmental Management Plan,

including, but not limited to the following, are to be implemented prior to the commencement of works and be maintained throughout construction: (a) sediment and erosion control measures, (b) site security measures, (c) tree protection measures.

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DURING WORKS 30. All measures contained in the Construction Environmental Management Plan,

including, but not limited to the following, shall be adhered to/maintained throughout construction: (a) hours of work, (b) noise management measures, (c) dust mitigation measures, (d) waste management measures, (e) erosion and sedimentation controls,

(f) tree protection measures.

Amenity 31. All rubbish and debris, including that which can be windblown, shall be

contained on site in a suitable container for disposal at a lawful waste facility. The container shall be erected on the site prior to work commencing and shall be maintained for the term of the construction to the completion of the development.

32. Toilet facilities are to be provided during construction, on the work site, at the rate of one (1) toilet for every twenty (20) persons or part of twenty (20) persons employed at the site.

33. The development shall be carried out in such a manner so as to not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil or otherwise. Certification and inspection of works

34. The subdivision works must be inspected and tested by the Certifying Authority, at each relevant stage of construction to demonstrate compliance with the approved plans. Where Council is not the Certifying Authority, documentary evidence shall be provided by the Certifying Authority to Council, demonstrating compliance. The Certifying Authority is to be given a minimum of 48 hours notice prior to any critical stage inspection or other inspection nominated by the Certifying Authority under the Environmental Planning and Assessment Act 1979.

Approved Plans to be On-site

35. A copy of the approved and certified plans, specifications and documents

incorporating conditions of consent and certification, and all relevant environmental approvals, shall be kept on the site at all times, and shall be made available for perusal by any officer of Council or the Certifying Authority on request.

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36. A copy of the Construction Environmental Management Plan must be kept on-site at all times, during the course of construction. Setting out of Infrastructure

37. The engineering works shall be set out by a registered surveyor to verify the correct position of the infrastructure in relation to property boundaries and the approved alignment levels. A report from the Registered Surveyor shall be furnished to the Certifying Authority and Council for verification prior to any inspections being carried out by the Certifying Authority.

Earthworks

38. Any cut or fill must be appropriately graded, drained and revegetated or suitably

retained by a retaining structure, designed and constructed to appropriate engineering standards. All works must be carried out without effecting the structural integrity of boundary fencing or neighbouring structures.

39. All excavation and backfilling shall be executed in a safe manner in accordance with the appropriate professional standards.

40. Where development involves an excavation that extends below the level of the base of the footings of a building, structure or work (including any structure or work within a road corridor) on adjoining land, the person having the benefit of this consent must at the person’s own expense:

a) protect and support the adjoining premises from possible damage from the excavation, and

b) where necessary, underpin the adjoining premises to prevent any such damage.

41. Any proposed site fill must only be Virgin Excavated Natural Material (VENM), free

from organic matter, and compacted in horizontal layers not more than 250mm thick to 95% of the standard maximum dry density of the soil. A validation certificate shall be provided to Council verifying that the material to be used is free of contaminants and fit for purpose and re-use in residential, commercial or industrial use, prepared by a qualified Geotechnical Engineer. All such works are to comply with Council’s Engineering Guidelines.

Note: Soil density tests from a NATA registered laboratory, and conducted in

accordance with Australian Standard 1289, will be required, prior to the issue the Subdivision Works Certificate for the relevant stage of development

Only fill material characterised as Virgin Excavated Natural Material under

the guidelines of the NSW Environment Protection Authority may be used in this development.

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42. In the event that any Aboriginal artefacts or other archaeological material is found, all work likely to affect the site(s) must cease immediately at that location and the NSW Heritage shall be consulted in terms of the appropriate course of action. Prior to recommencement of works any required permits/ approvals shall be obtained.

43. In the event that works cause uncovering of unexpected contaminants, all works must cease in the potentially contaminated area and Council notified and a suitably qualified person appointed to further assess the site in accordance with State Environmental Planning Policy No. 55 – Remediation of Land.

44. Any excavated material and waste to be removed from the site is to be assessed, classified, transported and disposed of in accordance with the NSW Department of Environment and Climate Change’s ‘Waste Classification Guidelines Part 1: Classifying Waste’ publication and disposed of at a lawful waste facility.

45. All earthworks, filling, building, driveways or other works, must be designed and constructed (including stormwater drainage if necessary) so that at no time, will any ponding of stormwater occur on adjoining land as a result of this development. Services

46. Water mains must be extended to the site, at full cost to the person having the benefit of this consent, in accordance with Council’s Engineering Guidelines.

47. An underground electricity supply to all new residential allotments, including the provision of street lighting columns and luminaries must be provided to comply with Essential Energy's Networks Division Customer Connection Policy.

48. Any adjustment or augmentation of utility services required as a result of the development must be at no cost to Council.

Works 49. All engineering works (roadworks, water supply, and stormwater) for the relevant

stage of development must be completed in accordance with the approved plans and Subdivision Works Certificate, prior to the issue of a Subdivision Certificate.

50. Street tree planting and landscaping shall be completed for the relevant stage of development in accordance with the approved plan.

51. A rural type fence, maximum 1.8 metres in height, shall be erected along all proposed and existing allotment boundaries (internal and external). The developer shall ensure that the fence lines adjacent to public roads are on the correct boundary alignment, by having the boundaries marked by a Registered Surveyor.

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52. A rural address marker shall be installed at a suitable location for each lot by Council, at full cost to the person having the benefit of this consent, at the price listed in Council’s Management Plan, at the time of payment. Street numbers shall be allocated in accordance with the NSW Addressing User Manual. Damage to Infrastructure or services

53. Any damage caused to roadways, utilities and alike by reason of construction

operations shall be made good and repaired to a standard equivalent to that existing prior to commencement of works. The full cost of restoration/repairs of property or services damaged during the works shall be met by the person having the benefit of this consent prior to the release of a Subdivision Certificate.

PRIOR TO THE RELEASE OF THE SUBDIVISION CERTIFICATE 54. The person having the benefit of this consent is to obtain from Council a

Subdivision Certificate for the relevant stage of development prior to its lodgement with NSW Land Registry Services. The final plan of subdivision and four (4) paper copies are to be submitted to Council with a Subdivision Certificate application. Services

55. Prior to the issue of a subdivision certificate, written evidence shall be submitted to the Certifying Authority and Council, stating that satisfactory arrangements have been made throughout the proposed subdivision, and to each allotment, for the relevant stage of development with respect to the provision of: (a) telecommunication services - from NBN Co, (b) power – from Essential Energy,

(c) gas - from the appropriate authority, (d) water, sewer and stormwater – from Hilltops Council.

Contributions

56. The person having the benefit of this consent must provide evidence from the Water Authorities (Hilltops Council and Goldenfields Water County Council), pursuant to Division 5 of Part 2 of Chapter 6 of the Water Management Act 2000, certifying that all water headwork charges associated with the relevant stage of development have been paid in full or suitable arrangements made with the relevant water authority prior to the release of a Subdivision Certificate.

Note: Water and Sewer Equivalent Tenement (ET) payable for the development has been calculated to be 24 Water ET under the Young Development Servicing Plan 2016 - Water and Sewer and Goldenfields Water County Council Buy-in Contribution Charge Plan. The following contributions are applicable, if paid prior to 30 June 2022:

Name Rate per ET (2021/22) Total Goldenfields Water County Council - Water

$7,134.00 $ 171,216.00

Hilltops Council - Water $3,888.00 $ 93,312.00

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57. Pursuant to Section 7.12 of the Environmental Planning and Assessment Act, 1979 the monetary contribution set out in the following table is to be paid to Council prior to the issue of any Subdivision Certificate. The contribution is current as at the date of this consent and is levied in accordance with the Young Shire Section 94A Developer Contributions Plan, adopted on 20 April 2016, which may be viewed on Council’s website: www.hilltops.nsw.gov.au. The contribution payable will be calculated in accordance with the contributions plan current at the time of payment, and will be adjusted at the time of payment in accordance with the Consumer Price Index (CPI) (All Groups Index for Sydney) published by the Australian Bureau of Statistic. Contribution amounts will be adjusted by Council each quarter. Contribution type Development

value Levy percentage

Total contribution

Section 7.12 Contribution $1,866,142.17 1% $18,661.42

Registration of easements and restriction as to users

58. Easements shall be created over all services to the satisfaction of the relevant authority, and/or wherever Council deems necessary to allow unrestricted access to the service, and restrictions as to user created, under section 88B of the Conveyancing Act 1919.

59. The final plan of subdivision must show inter-allotment drainage for those lots that cannot drain all of their overland flows directly to the street frontage.

60. The 88B Instrument shall be submitted to the Certifying Authority with the final plan of subdivision as a prerequisite to the endorsement of the subdivision certificate.

61. The 88B Instrument creating restrictions as to user and easements shall contain a provision, enabling such restrictions or easements to be revoked, varied, modified or released only with the consent of Council. Road dedication

62. The final plan of subdivision must show splayed corners on those allotments adjoining an intersection or corner for traffic safety reasons.

63. The final plan of subdivision must show the dedication of any new roads servicing the subdivision as public roads.

64. Approval of road names for the subdivision must be made under separate application to Hilltops Council in accordance with the Council's list of chosen street names. The street names shall comply with the NSW Addressing User Manual prepared by the Geographical Names Board of NSW.

65. Street naming signs, conforming to the Australian Standard AS1742.5 Manual Uniform Traffic Control Devices – Street Name and Community Facility Name Signs, shall be purchased from Council and erected in the locations nominated by Council.

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Reserve dedication

66. The drainage reserve / public reserve must remain in the residual lot created in stage 1 of the development. Temporary easements for the drainage of water to the On-site Detention (OSD) system are to be created in Stage 1 of the development.

67. The final plan of subdivision must show the dedication of the drainage reserve / public reserve servicing the subdivision in the final stage of the development. Council will not accept dedication of this reserve in Stage 1 of the development. Works as Executed Plans

68. A full set of final works as executed plans showing all works carried out on the site and the location of all services, must be submitted to Council, for the relevant stage of development prior to the issue of a Subdivision Certificate. The plans shall be marked to show all variations of the completed works from the approved design plans. The plans shall also define the location, depth and compaction result of any fill placed on any lot. The final works as executed plans (2 copies) shall be signed by a licensed Surveyor or Engineer, or the relevant professional. The plans (A1 and A3 size) shall be clean, neat and suitable for long term storage, and an electronic version of the plans shall also be provided. Defects Liability Bond

69. The defects liability bond must be submitted with the subdivision certificate

application. The bond must be in the form of cash or unconditional bank guarantee (no lapse date) for an amount of 5% of the agreed value of the subdivision works or $5,000.00, whichever is the greater. A schedule of quantities (including cost) relating to the as constructed assets must be submitted to Council to support the bond amount. Defects Liability Period

70. For a period of twelve (12) months after the subdivision certificate is issued for the

relevant stage, the subdivider must remedy any defects or omissions in the subdivision works. Defects do not include reasonable wear and tear, or damage caused to the works by inappropriate use (e.g. damage or abuse from traffic accidents or vandalism). Remedying Defects during the Defects Liability Period

71. At any time during the defect’s liability period, the consent authority may direct the subdivider to rectify any omission or defect in the subdivision works.

72. The direction will identify the scope of works to rectification and state the time by which the subdivider shall complete the work of rectification (or stages of the rectification) and may state the time by which rectification shall commence.

73. If the subdivider fails conforming to the direction or part of the direction, the consent authority may perform the works and charge costs to the subdivider. The Council will deduct any costs incurred from the defect’s liability bond.

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Refund of defects liability bond

74. At the expiry of the defect’s liability period the subdivider shall arrange Council to carry out an inspection of the subdivision works and request a return of the defect’s liability bond. If Council determines that the subdivision works are satisfactory, Council will refund the balance of the defect’s liability bond.

75. If unremedied subdivision work defects or omissions are detected by the Council during the inspection, the subdivider must remedy these works and re-apply for an off defect’s liability inspection. Council may retain some or all of the defect’s liability bond for a further period of twelve (12) months.

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12.11 – 21/238 - ESTABLISHMENT OF ALCOHOL-FREE ZONES BOOROWA Responsible Officer: Director Infrastructure PURPOSE The purpose of this report is to recommend re-establishment of the current Alcohol-Free Zones in Boorowa to 22 January 2026. RECOMMENDATION That Council:

(a) Receive and note the report; (b) Endorse the re-establishment of Alcohol Free Zones within the areas defined in the

township of Boorowa as shown hatched on the maps contained in this report and Pursuant to Sections 644, 644A, 644B, 644C and 646 of the Local Government Act 1993 (as amended), subject to there being no significant objections arising from the community consultation period; and

(c) Endorse re-establishment to be implemented for the maximum permissible period of four years from 22 January 2022 until 22 January 2026.

REPORT/SUMMARY/BACKGROUND This report reviews the declaration of Alcohol-Free Zones in the township of Boorowa and recommends the continuance of these zones for a further 4-year period pursuant to Sections 644, 644A, 644B, 644C, and 646 of the Local Government Act 1993 (as amended). Council last resolved to extend the declaration of Alcohol-Free Zones in the main commercial precincts of Boorowa for the period from 22 January 2018 to 22 January 2022. Council resolved and implemented the zones in accordance with the requirements of section 644A of the Local Government Act 1993 as well as the Ministerial Guidelines on the matter. As stipulated within the Local Government Act 1993, Council must undertake a review and subsequent maximum “in-force” period of these zones, being 4 years from date of resolution. This period is due to elapse. Council may suspend the declarations for major events or special circumstances. There is a demonstrated need for the Alcohol-Free zones to remain in place, and this is evidenced by requests from the local Police to continue with these zones. It has also been noted by the public and staff that the incidence of damage directly attributable to alcohol induced behavior within the main street areas has remained at a low level since January 2018 when the Alcohol-free Zones were put in place. Pursuant to Section 644A of the Local Government Act, Council is required to give 30 days-notice to the New South Wales Police and liquor licensees within the zones prescribed seeking comment on the re-establishment. Council staff have provided formal notification to the New South Wales Police and all liquor licensees within the zones prescribed seeking comment on the re-establishment. No comments have been received.

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Council staff have initiated a 14-day public exhibition period to allow community members an opportunity to provide additional feedback. This consultation period will conclude on 2 December 2021. Assuming that no significant objections are provided to Council throughout the remainder of the consultation period, Council staff recommend proceeding with the re-establishment if the proposed zones as reported. Should objections be raised in relation to the re-establishment, the feedback will be collated and presented to a further report to Council in early 2022 and the re-establishment will be deferred until this time. Alcohol Free Zones Boorowa – Proposed Sites for Re-establishment

POLICY AND LEGISLATION

Local Government Section 644 A and B COMMUNITY STRATEGIC PLAN LINKAGE 1.1.4 Work with key partners and the community to reduce crime, anti-social

behaviour and improve community safety. 4.4.3 Value our love of a quiet country lifestyle and take measures to protect it. FINANCIAL IMPLICATIONS There will be a cost in updating current signage. This is estimated at $1,000 and will be funded from the operational budget. RISK IMPLICATIONS If the alcohol-free zones are not renewed New South Wales Police will not have the authority to prevent alcohol intake on public streets. This will result in increased risks of disorderly and unsafe behaviour in areas previously subject to the alcohol-free zones.

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CONSULTATION AND TIMING Council staff have provided formal notification to the New South Wales Police and all liquor licensees within the zones prescribed seeking comment on the re-establishment. No comments have been received. Council staff have initiated a 14-day public exhibition period to allow community members an opportunity to provide additional feedback. This consultation period will conclude on 2 December 2021.

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12.12 - 21/239 – LOCAL ROADS AND COMMUNITY INFRASTRUCTURE PROGRAM NOMINATIONS (PHASE 3) Responsible Officer: Director Infrastructure PURPOSE The purpose of this report is to advise Council of the proposed Phase 3 funding allocation from the Federal Governments Local Road and Community Infrastructure Program (LRCIP) for 2022/2023. RECOMMENDATION That Council:

(a) Receive and note the Report; (b) Adopt the proposed project allocations for the Local Roads and Community

Infrastructure Program (LRCIP) Phase 3 as presented in this report; and (c) Delegate authority to the General Manager to execute all necessary

documentation associated with the Local Roads and Community Infrastructure Program Grant Phase 3.

REPORT/SUMMARY/BACKGROUND On 19 May 2021, Council was advised that it had been allocated a further $3,541,936 under Phase 3 of the Local Road and Community Infrastructure Program (LRCIP) for 2022/23. Phase 3 of the LRCI Program runs from 1 January 2022 to 30 June 2023. Project construction can commence once Work Schedules are approved by the Department, with projects required to be physically completed 30 June 2023. The grant guidelines provide insight into the grant design and operation. “The LRCI Program… was announced as part of the Australian Government’s wider economic response to COVID-19. The LRCI Program aims to assist a community-led recovery from COVID-19 by supporting local jobs, firms, and procurement. It is expected that councils will use local businesses and workforces to deliver projects under the LRCI Program where possible to ensure stimulus funding flows into local communities.” Eligible Local Road Projects are projects that involve the construction or maintenance of roads managed by local governments. Local governments are encouraged to consider works that support improved road safety outcomes. This could include projects involving any of the following associated with a road:

Traffic signs; Street lighting equipment; Bridges or tunnels; Off road facilities utilised by heavy vehicles in connection with travel on the road

(for example, a rest area or weigh station); Off road facilities that support the visitor economy; Road and sidewalk maintenance, where additional to normal capital works

schedules.

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Community Infrastructure projects carried out on Council owned land or on public land, must deliver benefits to the community such as improved accessibility, visual amenity, and/or safety. Examples of eligible works include: Closed Circuit TV (CCTV);

Bicycle and walking paths; Painting or improvements to community facilities; Repairing and replacing fencing; Improved accessibility of community facilities and areas; Landscaping improvements, such as tree planting and beautification of

roundabouts; Picnic shelters or barbeque facilities at community parks; Playgrounds and skateparks (including all ability playgrounds); Noise and vibration mitigation measures; Off-road car parks (such as those at sporting grounds or parks); Community/public art associated with an Eligible Project (eligible funding

recipients will need to provide a clear description of the conceptual basis of the artwork).

Deadline for the total grant completion is 30 June 2023. Council is advised that Federal Government grant agency requires project finalisation prior to the end of the calendar year in readiness for project execution in 2022. This round of LRCIP will be following on from the previous Local Road and Community Infrastructure Program (LRCIP) project allocations with the focus to remain on the majority of the nominated projects being renewal works. Each of the projects have a short description describing location, and extent of the proposed works. The Wickham Lane project requires further explanation in relation to the current Milvale Road project nearby. The current Milvale Road project identified stormwater upgrade needs in the Wickham Lane area. However, the current projects combined funding excludes this stormwater work from being included due to the estimated cost of the proposed stormwater upgrade works. The works proposed are to mitigate stormwater that enters property about northern end of Wickham Lane near Old Temora Road. The system proposed involves the construction of a system of underground pipe work and kerb and gutter in Wickham Lane. This pipe work system is to be also extended underneath Milvale Road by trenchless technology and extended via the South West Tractors yard to Burrangong Creek. This will be in addition to the existing limited pipe system also in place.

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The proposed listing of projects is shown in Table 1 for Council’s consideration. Table 1 Proposed Project Allocations Local Road and Community Infrastructure Program Phase 3 Project Description Proposed

Allocation $ Currawong Road Rehabilitation

Sealed road surface rehabilitation/ heavy patching over various poor pavement sections between Hartfield Road and North Street, Murrumburrah. Road widening to 6.5m where less than 6.5m, Bridge approach works also features.

$1,000,000

Kenyu Road Unsealed road, 31 to 39.5 km from Lachlan Valley Way, poor condition rated sections. Proposed reshape sections of pavement profile and apply overlay additional gravel.

$75,000

Wargeila Road Unsealed road, 1.3 to 5 km from Dalton Road, poor condition rated sections. Proposed reshape sections of pavement profile and apply overlay additional gravel.

$75,000

Kennys Creek Road Unsealed road, 1.6 to 9.2 km from Little Plains Road, poor condition rated sections. Proposed reshape sections of pavement profile and apply overlay additional gravel.

$100,000

Little Plains Road Unsealed road, 4.0 to 18.2 km from Grassy Creek Road, poor condition rated sections. Proposed reshape sections of pavement profile and apply overlay additional gravel.

$75,000

Springvale Road Unsealed road, 1.2 to 7 km from Frogmore Road, poor condition rated sections. Proposed reshape sections of pavement profile and apply overlay additional gravel.

$75,000

Harry's Creek Road Unsealed road, 4.6 to 9.1 km from Rye Park Road, poor condition rated sections. Proposed reshape sections of pavement profile and apply overlay additional gravel.

$50,000

Corringle Lane Causeway rebuild

Unsealed road, a piped causeway at 5.4 km from Rugby Road has an unsealed pavement, that continually washes out and effects a part road closure after high rainfall. Propose concreting of causeway pavement to prevent reoccurring work.

$50,000

Reids Flat Road Sealed roads heavy patching selected sections $253,750 Taylors Flat Road Sealed roads heavy patching selected sections $246,250 Wickham lane From Milvale Road, 0.4 km south of Milvale Road,

Stormwater improvements including underground stormwater system and kerb and gutter to mitigate current flow into property. Proposed increase in stormwater system capacity from Old Temora Road to Milvale Road and to Burrangong Creek via South West Tractors stormwater system.

$1,200,000

Back Creek Road Sealed road, poor pavement section, rehabilitation works from Mathew Crescent south to Tierney Street.

$341,936

Total $3,541,936 With consideration of the impact recent rainfall has had on the overall local road network it is recommended that Council adopts the project allocations as reported.

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POLICY AND LEGISLATION Local Government Act 1993

COMMUNITY STRATEGIC PLAN LINKAGE 4.2.2 Provide a roads network that has agreed levels of service for the community and

other road users and minimises impact. 4.2.6 Maintain assets in line with communities' agreed levels of service. 5.1.4 Maximise opportunities to secure external funding for partnerships, projects, and

programs to improve the quality of life for residents and visitors. FINANCIAL IMPLICATIONS

The works will be funded through the LRCIP program and delivered during FY 2022/2023.

RISK IMPLICATIONS

Projects have been risk assessed to consider public safety, amenity, and current asset condition.


The projects above will be consulted on as appropriate. Local businesses will be advised of the works and all practical measures during construction to minimise disruption to those businesses will be deployed.

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Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ 12.13 - 21/240 – COMMUNITY CONSULTATION AND ENGAGEMENT PLAN - WASTEResponsible Officer: Director Infrastructure

PURPOSE The purpose of this report is to inform Council of the prepared Community Consultation and Engagement Plan to guide community consultation and progress actions as outlined in the Hilltops Council Waste Management and Resource Recovery Strategy (WMRRS).

RECOMMENDATION

That Council:

(a) Receive and note the report.

REPORT/SUMMARY/BACKGROUND To progress with actions outlined in the Hilltops Council Waste Management and Resource Recovery Strategy (WMRRS), Council is required to undertake a period of stakeholder consultation to gauge the varied needs and expectations of the Hilltops Community in relation to waste management.

Council staff are preparing to commence stakeholder engagement in early 2022. The attached Community Consultation and Engagement Plan has been developed to guide the consultation process.

Consultation will be undertaken in relation to:

Domestic Waste Collection Services Council’s existing Waste Collection Service contracts are due to expire in November 2022. Community feedback will inform the scope of services to be provided within future waste contracts.

Provision of Rural Waste Services Council’s Rural Waste system is under increasing pressure resulting from space limitations, illegal dumping activity, changing environmental and risk standards, and inadequate cost recovery to fund basic operating expenses. Council staff wish to hear views from the community around how the balance of providing adequate service levels at an acceptable cost can be achieved.

All other aspects of Hilltops Councils Waste Management Services Any other commentary related to Waste Management within the Hilltops Local Government Area (LGA).

Following completion of the community consultation period, the feedback received will be collated and assessed by Council Staff to inform the options for Hilltops Council’s future waste management. The options will be presented to Council for consideration at a future Council meeting.

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ATTACHMENTS Attachment 1 – Hilltops Waste Management Community Consultation and Engagement

Plan POLICY AND LEGISLATION

Local Government Act 1993 Local Government (General) Regulation 2005. Procurement Policy

COMMUNITY STRATEGIC PLAN LINKAGE Relevant CSP Linkages are: Objective 2: An engaged and connected community

FINANCIAL IMPLICATIONS There will be operational costs associated with undertaking the engagement sessions. RISK IMPLICATIONS Inadequate community consultation may lead to poorly defined project scope and stakeholder dissatisfaction. CONSULTATION AND TIMING It is proposed that Council commence consultation as per Table 1 below. Table 1 – Proposed Community Consultation Plan Timeline Consultation period starts February 2022

Consultation period ends February/March 2022

Collation of Data from Submissions March 2022

Response to Public acknowledging feedback

March 2022

Preparation of briefing and report by council staff to council along with recommendations for the priority projects

March 2022

Report presented to council meeting to consider findings.

March 2022

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November 2021

Hilltops Waste Management Community Consultation and

Engagement Plan

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Hilltops Waste Management Community Consultation and Engagement Plan November 2021

Contents Document Versions ................................................................................................................................. 1

1. Introduction .................................................................................................................................... 2

2. Background ..................................................................................................................................... 2

3. Links to Hilltops community strategic plan ..................................................................................... 3

4. Hilltops Community Engagement Principles ................................................................................... 4

4.1 Hilltops Council Community Participation Plan ............................................................................ 4

4.2 Waste Management and Resource Recovery Strategy ................................................................ 5

5. Consultation Objectives .................................................................................................................. 6

6. Consultation Strategy...................................................................................................................... 6

7. Engagement methods ..................................................................................................................... 8

8. Public Consultation Process ............................................................................................................ 9

9. Proposed Consultation Timeline ................................................................................................... 10

Document Versions

# Milestone Date

1.0 Public Consultation Plan prepared by Council staff 10 November 2021

2.0

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1. Introduction The Hilltops Council Waste Management and Resource Recovery Strategy (WMRRS) was developed to provide Council with an integrated approach to waste management and

resource recovery that takes into account current and emerging needs, public expectations,

policies and regulations. The Strategy document encompassing 15 strategic projects was

adopted by Council in July 2021.

In order for the strategy projects to be successful they need to relate to the Hilltops area and

the expectations and needs of local communities. To assess this a community consultation

and engagement plan has been developed to engage with the community and stakeholders

in relation to the waste needs of residents and businesses within the Hilltops Local

Government Area (LGA).

The Community Consultation and Engagement Plan (the plan) provides a guideline for

commencing discussions within the community about waste management for Hilltops. It

requires a co‐ordinated approach to the consultation process to ensure all stakeholders have

an opportunity to raise ideas and views.

To enhance community engagement, and gain greater awareness and feedback, various

methods of consultation will be employed by Council staff to inform, consult, and listen to the

community.

In addition to alleviating current risks, these projects will demonstrate a solid commitment by

Council to enhancing waste management and resource recovery across the Hilltops LGA.

2. Background The effective management of waste is a significant issue for communities and local

governments across Australia.

Hilltops Council has traditionally provided a range of waste management and resource

recovery services to local communities, such as domestic services, and landfill and transfer

station facilities. Beyond this Council has a role as waste and environmental regulators,

having responsibility for the local implementation and enforcement of relevant State

legislation.

Policy, standards, and expectations have changed dramatically over the last thirty years and

will continue to do so. In parallel, local governments have developed a better

understanding and acknowledgement of the legacy of current and former waste

management practices.

Community expectations and behaviours have changed, with Councils required to provide

higher standards and a greater range of waste management options. In response, local

governments have been required to enhance and adapt waste management and resource

recovery policies, strategies, and operations accordingly.

The relative remoteness and small size of many villages within Hilltops, combined with the

size and geographic distribution of Hilltops larger towns, results in significant financial and

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logistical challenges for provision of regular ‘basic’ services, such as kerbside waste

collection and recycling particularly, while remaining consistent with the expectations of

Council and the community.

In 2018 a consultant was engaged to prepare a waste management strategy including a

public consultation component. A strategy document was not adopted by council at this

stage.

The draft Waste Management and Resource Recovery Strategy was developed over the next

3 years and was formally adopted by Council in July 2021.

This Waste Management and Resource Strategy forms the basis of the way forward in

understanding and delivering on the strategic objectives and priorities to manage waste and

resource recovery in Hilltops Council.

The strategy document examines the key areas impacting waste services as follows:

Community Services: Fit for purpose; Set service level standards; Fair and equitable; Reasonable access; and Education of users.

Waste Minimisation: Avoid; Reduce; Re‐use; Recycle; and Dispose as a last resort.

Governance: Legislation requirements; Reporting; and Bench marking.

Environmental: Stewardship of our environment; Leading by example; and Local Environmental Planning requirements.

Financial: Full cost recovery; Activity based costing; Sustain a waste business unit; and Efficient and effective practices.

3. Links to Hilltops community strategic plan The scope of Waste and Resource Recovery and Council’s involvement in this area overlaps

all Five Well‐Being Pillars established within the Hilltops Community Strategic Plan 2030.

The Five Well‐Being Pillars endorsed by Council which are central to the document are:

Loving Where We Live;

Nurturing our Natural Environment;

Building a Strong and Robust Regional Economy;

Strengthening the Regions Connectivity and Maintenance of Assets and Infrastructure; and

Providing Ethical, Proactive and Effective Leadership and Governance.

Improving upon Waste and Resource Recovery provides an opportunity for Council to

demonstrate its commitment to progressing the objectives of Hilltops Community Strategic

Plan 2030 in relation to sustainability by:

Managing the natural environment and maximising resource recovery and re‐use;

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Providing equitable and compliant services and facilities that meet current and future needs of local communities and business as well as meeting all relevant legislative and regulatory requirements;

Managing and minimising environmental, financial, and workplace risk;

Efficient and transparent allocation of resources; and

Working with local communities and businesses to remain aware of their needs and expectations.

4. Hilltops Community Engagement Principles

4.1 Hilltops Council Community Participation Plan Hilltops Council has committed to a set of community engagement policies and principles as

outlined within the Hilltops Council Community Participation Plan endorsed by Council in

December 2019.

Table 1 outlines the four community engagement principles adopted as part of the

Community Participation Plan:

TABLE 1 – Community Engagement Principles

Inclusive participation

Council believes the community has a right to be informed and involved in key decisions affecting their area, lifestyles, and particular interests.

Open and transparent disclosure

Council is committed to ensuring the community will have all relevant information to participate in community engagement activities in a meaningful way.

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Commitment to communicating regularly with the community

Council’s engagement processes will provide genuine opportunities for the community to influence decisions and strategic planning.

Consideration of engagement outcomes and provision for

feedback

Council will consider all contributions and relevant information prior to making decisions that impact local community interests. The Council is committed to providing open and honest feedback to the community on activities and how the community contributions have influenced final decisions.

4.2 Waste Management and Resource Recovery Strategy In July 2021 Council formally adopted the Waste Management and Resource Recovery

Strategy following a 28‐day period of public exhibition.

Consultation and engagement are essential to the successful delivery and implementation

of the Waste Management and Resource Recovery Strategy for Hilltops. The strategy

identified a series of priority projects that will form the framework of the vision of waste

management within the Hilltops.

Hilltops Council is a major resource user, manager, regulator, and leader in the region.

These responsibilities are shared across the community and the many businesses and

industries that operate within the Hilltops area.

As part of the consultation process Council will engage with the community and

stakeholders regarding the dynamic legal, environmental, economic, and social contexts

that Waste Management and Resource Recovery programs and projects are required to

operate. This will include the scope of Council operations, its influence in Waste

Management and Resource Recovery, and options in conjunction with advancing additional

legal, financial, environmental, economic, and social obligations.

Consultation on the Hilltops Waste Management and Resource Recovery Strategy provides

the opportunity to discuss potential and proposed changes to services and existing facilities

with consideration of the following:

The proposed benefits to the communities;

Legislative, regulatory, operational, and environmental requirements;

Community needs and expectations;

Financial sustainability; and

Delivering on strategic objectives.

Consultation will play a critical role in revitalising conversations with the community,

stakeholders, and peers in relation to Waste Management and Resource Recovery

education. This is essential in progressing change in the use and lifecycle management of

waste.

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5. Consultation Objectives Consistent with the Hilltops Community Engagement Principles, the consultation objectives

for the Hilltops Waste Management Consultation and Engagement Plan are:

Inclusive participation:

Consulting effectively and broadly with the public and other stakeholders.

Engaging stakeholders in an educational and consultative process to identify issues

and document received feedback;

Open and transparent disclosure:

Informing broadly about the public exhibition of the Hilltops Waste Management

Consultation and engagement plan and the roles the document plays in development,

assessment and planning for waste management in Hilltops; and

Providing all necessary background information for the public to be able to provide

relative feedback.

Commitment to communicating regularly with the community:

Providing and explaining all opportunities and times for formal public comments and

submissions; and

Providing project updates throughout projects and implementation of new services

and/or processes.

Consideration of engagement outcomes and provision for feedback:

Understanding current community issues and ensuring these are given appropriate

consideration throughout the implementation of these projects.

6. Consultation Strategy The public consultation for waste management within Hilltops LGA involves both an

educational aspect with background information on waste related issues, as well as informing

about current service levels. The consultation period is focused on the following levels of

consultation with the community and stakeholders to:

Method Description

Inform: One way information distribution from Council to the community and

stakeholders

Consult: Council listening to feedback from the community or stakeholders

Engage: Two‐way dialogue between Council and the Community or stakeholders

Receive

feedback:

Informally through engagement conversations and formally through a written

submission.

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Inform: One way information distribution from Council to the community and stakeholders

Informing is a passive form of engagement. A main focus will be on informing broadly to the

community that public consultation is taking place, how submissions can be made and when

submissions are due.

Consult: Council listening to feedback from the community or stakeholders Consulting is an active form of engagement. Emphasis is on listening to hear and understand

the community's perspective. The main focus is to hear what the community has to say

unfiltered.

Naturally during a conversation there are points of a dialogue to understand or clarify what

the community or a stakeholder is trying to communicate.

The focus however is to still hear and seek to understand.

Engage: A two‐way dialogue between Council and the community or stakeholders

Engaging is a more active form of consultation. Different from just consulting, engaging is a

dialogue between the Council and a community member or stakeholder.

In engaging, Council is seeking out more robust, targeted feedback whether from an

individual or group. Typically, this is face to face in a public meeting workshop style

environment however due to COVID‐19 this will have to be monitored and implemented

accordingly.

Receive feedback: Informally through engagement conversations and formally through a written submission.

From the different methods of consultation, the aim is ultimately to receive feedback from the community and stakeholders. Council will encourage the community and stakeholders to submit a written submission on waste related matters. The written submissions will assist Council to understand the needs and wants of the community and plan according to the feedback received.

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7. Engagement methods The table below outlines the ‘What’ and ‘When’ questions to determine the level of consultation and the level of participation required. This assists in the selection of appropriate methods and tools.

What When How

Level 1: INFORM

We notify the community of the consultation process taking place with regards to waste management in the Hilltops LGA.

Public Consultation Period is proposed to commence in Mid‐February 2022.

Notification to community groups

In‐person meetings if required

Submission plan available at all Council Offices

Social media

Email community contacts

Community radio

Website – information/updates

Media releases

Notices/adverts in paper

Level 2: CONSULT

Report accurate and relevant information on the context of current waste services and legalities of waste requirements.

Consult with community and invite them to provide their views and concerns.

We welcome feedback as a submission to the public consultation prior to end of public consultation period in mid‐ February/March 2022.

Public exhibition of information relating to the current waste services

Information relating to submissions being made by Email or by Mail only.

Submissions must be made prior to Closure date.

Level 3: ENGAGE

Engage with the public

Council Staff Investigate solutions

Present Report to Councillors and available/recommended options.

Through submissions and feedback, we identify the key issues and concerns in our community.

Acknowledge responses received

Collate feedback

Present report to Councillors

Public Exhibition of collated responses

Let the public know we hear them

Acknowledge their concerns

Investigate and provide options to Councillors for consideration regarding the future of waste in Hilltops.

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Determination

Council staff consider all options available and present reports to councillors with recommendations on how to manage waste in Hilltops LGA.

Once a decision has been made by Council on the best practices on moving forward with waste management in the Hilltops LGA we advise residents and stakeholders of the new waste management plans in place.

Notification to community groups

In‐person meetings if required

Social media

Email community contacts

Community radio

Council Website – information/updates

Media releases

Notices/adverts in paper

8. Public Consultation Process The Waste Management Public Consultation Process consists of the following components:

A 28 day public consultation period will be provided for residents of Hilltops LGA to

respond to Council;

Comments are invited on any areas of waste management, especially those areas

covered by the Public Consultation information;

Information will be prepared, distributed, and displayed as follows:

Council Website;

Advertisements calling for submissions including print, radio and social media;

Customer service counters in Boorowa, Young and Harden Council offices;

Council Works depots in Boorowa, Harden and Young;

Distributed to progress associations and similar organisations in the villages within

the Hilltops Council area; and

Distributed to Councilors, executive and council staff.

A public meeting will be held in Young (subject to covid restrictions);

Council staff to engage with requests for information from residents;

Council staff to collate, assess submissions and investigate options relating to waste

management and the priority projects relating to the adopted Hilltops Waste

Strategy; and

Report to Council the findings of the Public Consultation Process and propose the

most suitable options available to Hilltops Council with regards to the first two

priority projects – Rural Waste Facilities and Contract Renewals.

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9. Proposed Consultation Timeline

Consultation period starts February 2022

Consultation period ends February/March 2022

Collation of Data from Submissions March 2022

Response to Public acknowledging feedback March 2022

Preparation of briefing and report by council

staff to council along with recommendations for

the priority projects

March 2022

Report presented to council meeting to consider

findings.

March 2022

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12.14 - 21/241 – WORKS REPORT Responsible Officer: Director Infrastructure PURPOSE The purpose of this report is to provide information of works completed in the previous month and works planned for next month. RECOMMENDATION That Council:

(d) Receive and note the information provided on works completed and works planned.

REPORT/SUMMARY/BACKGROUND Unsealed Roads Maintenance Grading Length of Road Completed (km) Source of Funds Works forecast completed: 9 October 2021 – 12 November 2021

Boundary Road Boyds Lane Butts Lane Colemans Lane Coolibah Road

Dirthole Creek Road Garratt Road

Glaisnock Road

Hillbank Lane Kennys Creek Road

Lagoon Creek Road

Little Plains Road

Nimby Road

Sharrock Road

Stanley Park Road

Tubbul Road

Yannawah Lane

9.8 km

0.9 km

4.5 km

1.7 km

0.6 km

1.4 km 5.9 km

1.7 km 3.5 km 9.0 km 4.3 km

10.3 km

11.8 km 6.2 km

1.6 km

1.3 km

2.4 km

Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue

Works forecast not completed: 9 October 2021 – 12 November 2021

Monteagle SR East Back Wombat Road Ellerslie Road

Coopers Lane Geegullalong Road

Oak Hill Lane Woolpack Road

Wet weather Wet weather/higher priority works Wet weather/higher priority works Wet weather/higher priority works Wet weather/higher priority works Wet weather/higher priority works Wet weather/higher priority works

Revenue Revenue Revenue Revenue Revenue Revenue Revenue

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Additional not forecast Works completed: 9 October 2021 – 12 November 2021

Ashville School Road Brennans Lane Chippendale Road

Colandal Lane Forbutts Lane Gladstone Road

High Rock Road

Kenyu Road

McGlynns Lane Tierneys Road

Wombat Creek Road

6.2 km – Reprioritised











Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue

Works planned: 13 November 2021 – 10 December 2021

Balleyhooley Road

Ashville School Road

Basham Lane Blayneys Road

Forbes Lane Golden Grove Road

Heffernans Lane Milly Milly Lane Milvale Stockinbingal Rd Milvale Road Monteagle SR East Sads Lane Ellerslie Road

Coopers Lane Oak Hill Lane

Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue

Unsealed Roads Gravel Resheeting Length of Road Completed (km) Source of Funds Works forecast completed: 9 October 2021 – 12 November 2021

Shoards Crossing Road Yannawah Lane

0.3 km 0.3 km

Revenue – Capital Revenue – Capital


Nil Additional not forecast Works completed: 9 October 2021 – 12 November 2021

Kenyu Road 0.2 km – Reprioritised Revenue – Capital Works planned: 13 November 2021 – 10 December 2021

Ashville School Road Barries Lane Blayneys Road

Heffernans Lane

Revenue – Capital Revenue – Capital Revenue – Capital Revenue – Capital

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Unsealed Roads Other Maintenance Length of Road Completed (km)

Comments Source of Funds

Works completed: 9 October 2021 – 12 November 2021

Mount Darling Road Allambie Road

Kennys Creek Road

Willowmere Lane

Drainage Drainage Drainage Drainage

ND/Revenue ND/Revenue ND/Revenue Revenue



Battery Crossing Road Colemans Lane Crams Road Fishers Lane Highbank Lane

Drainage Pothole repair Reinstate signage Drainage repairs Minor pavement patching

Revenue Revenue Revenue Revenue Revenue


Nil Sealed Roads Maintenance Works forecast completed: 9 October 2021 – 12 November 2021

Heavy patching ▫ Murringo Rd, Henry Lawson Way, Bribbaree Rd, Lachlan Valley Way, Bundarbo

Rd.

Drainage maintenance on local and regional roads ▫ Henry Lawson Way, Kenyu Rd.

Minor pavement defect repairs (incl. minor patching, pavement shoves, broken surface, bleeds, edge breaks)

▫ Olympic Hwy, Apps Ln, Back Creek Rd, Berthong Rd, Boorowa St, Bribbaree Rd, Chillingworks Rd, Chums Ln, Henry Lawson Way, Iandra Rd, Kellys Rd, Kingvale Rd, Lynch St, Maimuru SS Rd, Milvale Rd, Murringo Rd, Old Forbes Rd, Petticoat Ln, Scott Pl, Wickham Ln, Lachlan Valley Way, Britannia St, Reids Flat Rd, Rugby Rd, Tarrants Gap Rd, Burley Griffin Way, Bundarbo Rd, Currawong Rd, Kalangan Rd, Linden Rd.

Pothole repairs

▫ Olympic Hwy, Apps Ln, Back Creek Rd, Berthong Rd, Berthong St, Binalong St, Bribbaree Rd, Boorowa St, Chillingworks Rd, Chums Ln, Edwards St, Gordon St, Henry Lawson Way, Hills St, Iandra Rd, Kellys Rd, Kingsvale Rd, Lighting Ln, Lovell St, Lynch St, Maimuru SS Rd, Main St, Milvale Rd, Murringo Rd, Moppity Rd, Murringo Gap Rd, Nasmyth St, Old Forbes Rd, Possum Ln, Rockdale Rd, Spring Creek Rd, Stoneridge St, Thornhill St, Watson St, Whiteman Ave, Wickham Ln, Willawong St, William St, Withers Rd, Yass St, Lachlan Valley Way, Albert St, Britannia St, Hughstonia Rd, Oak St, Reids Flat Rd, Taylors Flat Rd, Trucking Yard

379



Rd, Burley Griffin Way, Bundarbo Rd, Currawong Rd, Harden-Wombat Rd, Hughstonia-Binalong Rd, Jugiong Rd, Kalangan Rd.

Reinstate/repair signage ▫ Monteagle St, Orchard St, Zouch St, Lachlan Valley Way, Campbell St,

Cunningar Rd, Kenyu Rd, Market Street Ln, Tarrants Gap Rd.

Removal of fallen trees, limbs or stumps ▫ Bouyeo Rd, Binalong St, Clarke/Ward Sts, Iris/Neill Sts, Scott St, Station St, Swift St,

Ward St.


Heavy patching on Cunningar Road and Berremangra Road – subcontractor unavailable. Additional not forecast Works completed: 9 October 2021 – 12 November 2021

Nil


Heavy patching on Cunningar Road and Berremangra Road. Heavy patching on Milvale Road from Tubbul Road to Berthong Road. Surface repairs on local sealed, Young township and village roads. Drainage maintenance on local and regional roads. Minor pavement defect repairs on state, regional and local roads. Reactive pothole patching on state, regional and local roads. Reactive maintenance on signs and trees. State, regional and local sealed roads mowing and slashing ahead of roadside shoulder spraying. Note: Planned works are subject to weather conditions and dependent on staff resources. Footpath/Kerb Works and Maintenance Works forecast completed: 9 October 2021 – 12 November 2021

Hayden Place and Binalong Street footpath construction in Revenue – Capital In accordance with DA conditions. Works forecast not completed: 9 October 2021 – 12 November 2021


Nil Works planned: 13 November 2021 – 10 December 2021

Iandra Street drainage. Block Grant Swift Street kerb and gutter. LRCIP Pudman Street kerb and gutter. Revenue – Capital General maintenance on footpaths and kerb and guttering around town streets. Note: Planned works are subject to weather conditions and dependent on staff resources.

380



Parks, Gardens, Playing Fields and Cemeteries Works forecast completed: 9 October 2021 – 12 November 2021

Tree maintenance and pruning ▫ Crams Rd, Tumbleton Ln, Bouyeo Rd, McMahons Reef Rd.

Cemetery maintenance. Chinaman’s Dam – mulching, weeding and planting new plants in garden. Planting of annuals around Young CBD. Spraying broadleaf weeds. Routine garden maintenance at Chinaman’s Dam. General maintenance of all CBD areas including roundabouts, mowing, line trimming, weeding, mulching, tree/shrub pruning and insecticide spraying. Routine street and footpath mowing. Routine maintenance and mowing of recreational grounds, sporting fields, ovals, parks and reserves. Line marking ovals to ensure lines do not disappear on athletics track and for training, games and carnivals. Routine maintenance and inspection of playgrounds including playground equipment and soft fall areas. Routine mowing and maintenance at villages, rural and rest areas. Spot spraying priority weeds on local, regional and state roads. Works forecast not completed: 9 October 2021 – 12 November 2021


Nil Works planned: 13 November 2021 – 10 December 2021

Installation of Christmas lights and decorations in all CBD areas to commence. Additional cleaning on Boorowa Street and Anderson Park in preparation for Cherry Festival Lite activities held 3-5/12/2021. Chinaman’s Dam footpath improvements – continuing. Renovation of turf cricket pitches – continuing. Marking corners and major points on ovals for summer sports – continuing. Cemetery maintenance. Routine garden maintenance at Chinaman’s Dam. Tree maintenance and pruning. General maintenance of all CBD areas including roundabouts, mowing, line trimming, weeding, mulching, tree/shrub pruning and insecticide spraying. Routine street and footpath mowing. Routine maintenance and mowing of recreational grounds, sporting fields, ovals, parks and reserves as needed. Line marking ovals to ensure lines do not disappear on athletics track and for training, games and carnivals. Routine maintenance and inspection of playgrounds including playground equipment and soft fall areas. Routine mowing and maintenance at villages, rural and rest areas. Spot spraying priority weeds on local, regional and state roads. Note: Planned works are subject to weather conditions and dependent on staff resources.

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Mowing/Slashing Works completed: 9 October 2021 – 12 November 2021

Road shoulders ▫ Bendick Murrell Rd, Bribbaree Ln, Bribbaree Rd, Koorawatha Rd, Lachlan Valley

Way, Moonbucca Rd, Milvale Rd, Trafalgar St, Trengove Rd, Tubbul Rd, Western Ave, Wirrup Rd.

Towns

▫ Works requests – Jasprizza Ave, Murringo St, Watson St. ▫ Parks, reserves, islands and walkways

Villages

▫ Koorawatha village streets ▫ Bendick Murrell ▫ Rest areas – Wombat Road, Lions Lookout, Bendick Murrell


Road shoulders ▫ Apps Lane ▫ Boyds Lane ▫ Burrangong Hall Road

▫ Habermanns Lane ▫ Kingsvale Road

▫ Newton Road

▫ Saines Road

▫ Spring Creek Road

▫ Tierneys Road

▫ Wickham Lane ▫ Lachlan Valley Way

Towns ▫ Town approaches (BWA) - continuing ▫ Town approaches (YNG) - continuing ▫ Parks, reserves, islands and walkways

Villages ▫ Koorawatha ▫ Bendick Murrell ▫ Rest areas – Wombat Road, Lions Lookout, Bendick Murrell

Note: Program is subject to weather conditions and dependent on staff resources.

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Weeds Spraying Works completed: 9 October 2021 – 12 November 2021

▫ Bribbaree Road

▫ Koorawatha village ▫ Tubbul Road

▫ Old Hume Highway sections ▫ Darbys Falls Road

▫ Boorowa Showground

▫ Weed control spraying in neighbourhood parks and reserves ▫ Islands ▫ Road shoulders and town spraying including Jasprizza Ave.


Spot spraying on roadsides to control Sifton Bush, Broom, St John's Wort, Chilean Needle Grass and thistles. Road shoulder spraying with residual chemicals to help with long term weed control.

▫ Rugby Road – continuing ▫ Murringo Road - continuing ▫ Milvale Road – continuing ▫ Lachlan Valley Way – continuing ▫ Olympic Highway – continuing ▫ Henry Lawson Way – continuing ▫ Frogmore Road ▫ Kenyu Road ▫ Bennett Springs Road ▫ Berthong Road

▫ Scenic Road (sealed section) ▫ Karoopa Lane – continuing ▫ Cunningar Road

▫ Jugiong Road/Village ▫ Back Creek Road

▫ Currawong Road

▫ Wombat Road

▫ Cemeteries ▫ Village tips ▫ Islands ▫ Road shoulders and town spraying where required

Note: Program is subject to weather conditions and dependent on staff resources.

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Water Supply and Sewerage Works Source of Funds Works forecast completed: 9 October 2021 – 12 November 2021

Kerb and gutter on Old Temora Road – continuing. Chinaman’s Dam kerb and guttering – continuing. Chinaman’s Dam Water Wheel repaired and installed. Water main flushing in Young – completed. Service lines to be installed in Swift Street – continuing. Routine maintenance and mowing of Lawn and Monumental Cemeteries in Young. Hydrant maintenance throughout towns. Water quality testing and monitoring. General operation, routine maintenance and inspection of treatment plants and reservoirs. Routine plumbing maintenance in Council owned buildings. Town pools opening preparation. Works forecast not completed: 9 October 2021 – 12 November 2021


Water meter replacements – 84 Water service repairs and leakages – 2 New water service connections – 5 New sewer connections – 1 Sewer pipe failure or choke – 6

▫ Young – Brock St, Milong St, Mathew St, Woolworths toilet (Boorowa St). ▫ Boorowa – Boorowa Pump Station. ▫ Harden – Swift St.

Water main breaks – 2 ▫ Harden – Scott St. ▫ Boorowa – Queen St.

Works planned: 13 November 2021 – 10 December 2021 Kerb and guttering on Old Temora Road – continuing. Chinaman’s Dam kerb and guttering – continuing. Sewer main from Mackenzie Street to back of Mitre 10 in Boorowa Street Water main extension on Boundary Road. Campbell Street water main renewal. Service lines to be installed in Swift Street – continuing. Water meter replacement program in Young – continuing. Water main flushing:

▫ Harden 15 November to 26 November 2021 ▫ Boorowa 29 November to 3 December 2021

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Grant Works/Construction Projects Source of Funds Works forecast completed: 9 October 2021 – 12 November 2021

Tresillian Park playground

SCF Works planned: 13 November 2021 – 10 December 2021

Memagong Lane – new pipes to improve drainage. Weedallion Road realignment. Wambanumba Bridge. Haddons Bridge. Spring Creek Bridge. Cudgel Creek Bridge. Rugby Road culvert replacement. Bundarbo Bridge replacement. Brial Street causeway. Rugby Road safer roads (Oakhill).

Revenue RTR FCR/BRP FCR/BRP FCR/BRP FCR/BRP RRRP BRP/HVSPP LRCIP SRP

Note: Planned works are subject to weather conditions and dependent on staff resources.

Road Funding Source Legend BRP Bridges Renewal Program DCP-E Drought Communities Programs - Extension DS Drought Stimulus FCR Fixing Country Roads FLR Fixing Local Roads HVSPP Heavy Vehicle Safety and Productivity Program LRCIP Local Roads and Communities Infrastructure Program ND Natural Disaster Funding RMCC Routine Maintenance Council Contract (State Highways) RRRP Regional Road Repair Program RTR Roads to Recovery S94 Section 94 Funds SCCF Stronger Country Communities Fund SCF Stronger Communities Fund SRP Safer Roads Program SSP NSW Showground Stimulus Package (Phase 1) VPA Voluntary Planning Agreement Questions on Notice Cr Flanery Question: Bashams Lane/Old Monteagle Road causeway – (where was this work in

the budget estimates?) - request report with costing details as extensive work has been undertaken.

Answer: No works have been undertaken on Bashams Lane however, there has

been a causeway upgrade undertaken on a nearby causeway situated on Old Monteagle Road.

385



Question: Works on Monteagle Road were undertaken due to the poor condition of the previous causeway. Prior to remediation works, Council had received feedback on the poor condition from the local school bus operator who travelled over the causeway twice a day. The previous causeway was on a poor road alignment and was prone to being submerged in moderate to heavy rain events. The replacement structure improved road alignment to an all-weather access and addressed fisheries requirements for this category of stream.

Answer: The project cost of $90,653.00 and was fully funded by Council’s Roads to Recovery Allocation 2020/21.

Cr Stadtmiller Question: Current flood lighting levels at Roberts Park, who is responsible and does

the agreement articulate responsibilities? Answer: Current flood lighting levels have not been determined/measured at

Roberts Park. There are no agreements in place between Hilltops Council and any turf-based sporting groups that articulate service levels and responsibilities between both parties. Staff are currently drafting agreements for this purpose.

Cr Armstrong Question: Following on from the unsealed roads report provided by the assets team,

and given the condition ratings for a number of roads, why has 22.5kms of sealing occurred on Kenyu Road and 17.7km on Springvale Road, Cr did not realise that the roads were rated at the appropriate level. Shores Crossing Road only had 1km of work done, but there was 22.5km of work done on another road. Why?

Answer: All unsealed road segments undergo some form of treatment when the

maintenance grading crew is on that road. These treatments vary from:

Light maintenance grading where the road is in good condition to ensure crown formation is consistent with the rest of the road for pavement drainage.

Table drains and side mitre drains are cleared to ensure stormwater drainage is effected.

Since unsealed road assessments were carried out this year, unsealed road condition due to the very dynamic nature of the pavement surface may have decreased due to rainfall, triggering maintenance work.

Optically varying maintenance activity is carried out through a full length of road while in area. If segments were to be left out or skipped completely, complaints will result. Some roads only received a grade per year with this maintenance activity being effected to then carry that road through to the next grading cycle. To redeploy crews back to an unmaintained segment/s later would not be efficient.

386



POLICY AND LEGISLATION Local Government Act 1993 Roads Act 1993

COMMUNITY STRATEGIC PLAN LINKAGE 4.2 High quality built infrastructure that is safe and efficient. FINANCIAL IMPLICATIONS Works are undertaken as budget allows. RISK IMPLICATIONS Potential cost escalation if maintenance works are not undertaken in a timely manner. CONSULTATION AND TIMING Consultation occurs with Council during budget processes and with the community/ stakeholders as required.

387



12.15 - 21/242 – ACTION SUMMARY REPORT Responsible Officer: General Manager PURPOSE The purpose of this report is to provide a summary of actions undertaken on Council resolutions. RECOMMENDATION That Council:

(a) Note the status of the Action Plan. ATTACHMENTS Attachment 1 – Action Plan

388

Category Type Item Director Resolution Recorded

Date

Status Comment ACTION

PLAN

Council Action From Resolution 12.6 ‐ 19/256 – HILLTOPS WORKFORCE STRATEGY That Council:

(a)Receive and note the report; and

(b)Report back to Council on a targeted Workforce Strategy

GM 19/257 28/08/2019 To be reviewed as part of IP&R TBA

Council Action From Resolution 12.4 ‐ 20/78 – SUBMISSION TO DRAFT PROPOSED STATE HERITAGE REGISTER LISTING OF THE SITE OF

THE LAMBING FLAT ANTI‐CHINESE RIOT SITE AND ASSOCIATED BANNER, YOUNG That Council:

(a) Supports a heritage listing with amended proposed curtilage boundary (in accordance Map A,

attached) as the preferred option to be submitted to Heritage Council of NSW; and

(b) Is to receive a further report upon completion of the consideration of the listing by Heritage Council

of NSW, summarising feedback and any recommended changes to the draft State Heritage Register

nomination to the Lambing Flat Anti‐Chinese Riot Site and Associated Roll‐Up No Chinese Banner.

DP 20/90 22/04/2020 Briefing with Minister for review and

endorsement.

TBA

Council Question on Notice Cr Wallace – NSW Local Government Annual Conference – Hilltops Council to convene a workshop to

consider questions/motions to be put forward for the next Local Government Conference and answers to

be ratified at an Ordinary Meeting of Council after conference is held.

GM 28/10/2020 A Councillor workshop to be organised.

Questions/motions to be forwarded to the

General Manager for collation.

TBA

Council Action From Resolution 12.11 ‐ 21/14 – 2019/DA‐00035.1 MODIFICATION TO CONSENT – OPERATING HOURS

21/07 RESOLVED:

That Council:

(a) Defer the determination of the development application modification (2019/DA‐00035.1);

(b) Engage a consultant to undertake a review of the Environmental Noise Impact Assessment Report

Number 6371‐2.1 Rev A; and Council staff engage an acoustic consultant to undertake an Environmental

Noise Impact Assessment Report, based on the parameters of the development application;

(c) A further report be presented to Council on the acoustic review and acoustic report; and

(d) A further report be presented to Council seeking determination of Development Application 2019/DA‐

00035.1

DP 21/07 24/02/2021 Consultant engaged to undertake peer review.

Access to site agreed to by land owner.

Arranging date to carry out study.

Completed

Council Action From Resolution 15.4 ‐ 21/79 – AWARD OF CONTRACT 560 of 2020 – CONSTRUCTION OF FOUR (4) CONCTRETE

REINFORCED BRIDGES WITHIN THE HILLTOPS LGA

21/87 RESOLVED:

That Council:

(d) Receive a report as an update to the funding status once the outcome of the Building Better Regions

Fund application is known.

DI 21/87 28/04/2021 A report on the Four Bridges funding status will

be presented at the November 2021 Ordinary

Council Meeting.

24/11/2021

Council Action From Resolution 12.13 – 21/169 ‐ DRAFT RED HILL RESERVE PLAN OF MANAGEMENT 2021

21/192 RESOLVED:

That Council:

(a) Defer the report until further consultation is made as to the correct format and manner in which the

Plan of Management is presented.

DI 21/192 25/08/2021 Council staff have contacted Red Hill Reserve

Committee to update the Plan of Management.

TBA

Council Action From Resolution 14. NOTICE OF MOTION

14. 1 – 21/176 – MOTION PUT FORWARD BY COUNCILLOR ARMSTRONG – DRAFT HILLTOPS COUNCIL

CUSTOMER SERVICE POLICY

21/199 RESOLVED:

That Council:

(a) Receive and note the Draft Hilltops Council Customer Service Policy; and

(b) Endorse the Draft Hilltops Council Customer Service Policy being placed on public exhibition for a 28‐

day period of community consultation.

GM 21/199 25/08/2021 Report to 27 October 2021 to endorse policy Completed

389


Date


PLAN

Council Action From Resolution 12.9 ‐ 21/196 – WORKS REPORT

21/226 RESOLVED:

That Council:

(a) Receive and note the information provided on works completed and works planned; and

(b) Receive reports at the October 2021 Council Meeting for Murrumboola Creek, Roberts Park Lighting

and Harden Pool Lighting.

DI 21/226 22/09/2021 Murrumboola Creek, Roberts Park Lighting and

Harden Pool Lighting ‐reports to

27 October 2021 Ordinary Council Meeting.

Completed

Council Action From Resolution 11. COMMUNITY RECOGNITION SCHEME

Councillor Stadtmiller – nominate Molly Stewart

21/235 RESOLVED

That Council:

(a) Send a letter of recognition to Molly Stewart who received a Certificate of Community Recognition for

her brave actions when her mother, Sue, was unwell in 2019. The award from New South Wales

Ambulance – approved by Commissioner Dominic Morgan, was presented at the Harden Ambulance

Station with MP Steph Cooke present.

GM 21/235 27/10/2021 Letter sent Completed

Council Action From Resolution 12.7 ‐ 21/212 – PLANNING PROPOSAL FOR 2‐20 TELEGRAPH ROAD YOUNG – REZONING REQUEST FOR

GENERAL INDUSTRY

21/237 RESOLVED:

That Council:

(a) Delegates to the General Manager prepare the planning proposal documentation as submitted and

including the Council Independent Review of planning proposal;

(b) The applicant be asked to provide material addressing the recommendations of AQ Planning within 30

days;

(c) Forward the planning proposal to the Department of Planning, Industry and Environment pursuant to

Section 3.34 of the Environmental Planning and Assessment Act 1979, seeking a gateway determination;

(d) Subject to Gateway determination, undertake public exhibition and community consultation on the

planning proposal in accordance with the conditions of the Gateway determination and Council’s

Community participation Plan; and

(e) Receive a further report on the outcomes of public exhibition and community consultation.

DP 21/237 27/10/2021 TBA

Council Action From Resolution 12.1 – 21/206 ‐ HILLTOPS COUNCIL FINANCIAL SUSTAINABILTY AND OPTIONS ANALYSIS

21/241 RESOLVED:

That Council:

(a) Authorise the General Manager to implement an immediate recruitment freeze allowing only for

recruitment of essential positions;

(b) Commence a review to minimise the use of consultants and contractors to maximise internal

efficiency and contain costs;

(c) Commence a formal consultation process with the local government unions and staff to consider

options that would allow a reduction in total employment costs, in a manner consistent with clause 41 of

the Local Government (State) Award 2020;

(d) Commence discussion with the community regarding levels of service within Council’s policies and

financial limitations;

(e) Immediately identify assets suitable for divestment purposes for Council to consider in a confidential

report; and

(f) Following the Local Government elections, immediately commence discussions regarding the

consideration of a Special Rate Variation to be enacted in the 2024 financial year.

GM 21/241 27/10/2021 In progress TBA

390


Date


PLAN

Council Action From Resolution 12.14 – 21/219 ‐ ESTABLISHMENT OF ALCOHOL‐FREE ZONES BOOROWA

21/252 RESOLVED:

That Council:

(a) Received and note the report;

(b) Place on public consultation the renewal of Alcohol‐Free Zones in accordance with section 644A of

the Local Government Act 1993 for the township of Boorowa currently signposted and as shown on the

map below;

(c) Place the proposed Alcohol‐Free Zones for Boorowa out on a 14‐day public exhibition period for

comment;

(d) Seek comment from New South Wales Police and Liquor Licencees in and adjacent to the proposed

Alcohol‐Free Zones;

(e) A further report to Council will be tabled once all comments have been received.

DI 21/252 27/10/2021 A report seeking endorsement to re‐establish

the alcohol free zones in Boorowa is to be

provided to the November 2021 Ordinary

Council Meeting.

24/11/2021

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CORRESPONDENCE FOR INFORMATION

INFORMATION 12.16 – 21/243 – MEDIA RELEASES AND OFFICE OF LOCAL GOVERNMENT CIRCULARS RECOMMENDATION That Council:

(a) Note the media releases and dates of release from October/November 2021. All Hilltops Council media releases can be found on the Hilltops Council website: https://hilltops.nsw.gov.au/; and

(b) Note the Office of Local Government Circular and date of release for October/November 2021. All Office of Local Government Circular releases can be found on the Office of Local Government website:

https://www.olg.nsw.gov.au/circulars/

MEDIA RELEASE

19 November 2021 - Call for Expressions of Interest- Hilltops Delegates to the NSW Southern Regional Planning Panel

18 November 2021 - Nominations open for Australia Day Awards 17 November 2021 - Forum to Support Local Business 10 November 2021 - Water Mains Cleaning by Air Scouring Harden -

Murrumburrah 4 November 2021 - Hilltops Council takes measures toward financial

sustainability 28 October 2021 - Hilltops Council and United Services Union Joint Media

Statement OFFICE OF LOCAL GOVERNMENT CIRCULARS 29 October 2021 Circular - 21-35 2021 Model Code of Meeting Practice for Local

Councils in NSW 27 October 2021 Circular - 21-34 Updated guidance on COVID-19 restrictions and

Council meetings

392



COMMITTEE REPORTS – REQUIRING ACTION 12.17 - 21/244 – YOUNG TOWN BAND SECTION 355 COMMITTEE Responsible Officer: General Manager PURPOSE The purpose of this report is to present Council with recommendations emanating from the minutes of Young Town Band Section 355 Committee Minutes 23 August 2021 presented to Council. RECOMMENDATION That Council:

(a) Receive and note the Young Town Band Minutes 23 August 2021; (b) Confirm the appointment of nominations received for the following office bearers

of the Young Town Band: (i) Annie Raynor – Secretary; (ii) Peter Maslin – Treasurer;

and (c) Remove the following members from the committee as requested in item 10.3 of

the minutes: (i) Matthew Ricketts (ii) Sally Hoskin (iii) Tracey Clarke

REPORT/SUMMARY/BACKGROUND Council has received the minutes from the Young Shire Band Committee, 23 August 2021. The minutes contain a recommendation for the endorsement of new members to the Young Town Band Committee and the removal of members from the committee as requested. ATTACHMENTS Attachment 1 – Young Town Band Minutes 23 August 2021. POLICY AND LEGISLATION

Local Government Act 1993 Local Government (General) Regulation 2005

STRATEGIC PLAN LINKAGE 4. Strengthening the regions connectivity and maintenance of assets and infrastructure 5. Ethical, proactive and effective leadership and governance RISK IMPLICATIONS

Council ratification of membership nominations to ensure good governance practices.


Young Town Band meetings

393

MINUTES: YOUNG TOWN BAND – SECTION 355 COMMITTEE Page 1

MinutesYOUNG TOWN BAND – SECTION 355 COMMITTEE

ZOOM7:02PM MONDAY 23RD AUGUST 2021

Sign On in the Volunteer Attendance Register

1 ATTENDANCE AND CONFIRMATION OF QUORUM

1.1 Attendance:

President / Councillor: John Walker Secretary: Annie RaynerTreasurer: Peter MaslinGeneral Members: Rodney Clancy [M.D.], Liz Boland, Bec Donges

Confirmation of a Quorum: There are 7 Members appointed to this Committee.Quorum numbers are met [yes]

Note: If quorum numbers are not met no actions can be made at this meeting. An informal discussion on items on the agenda can only take place. All agenda items from this meeting will be transferred to the next meeting for determination. Notes on the informal discussion can be made for reference at the next meeting. See Section 355 Committee Manual to identify if quorum numbers are meet.

1.2 ApologiesKym Steele, John Horton, Julie O’Connor.

2 DISCLOSURE OF INTERESTSThere is no Conflict of interests that need to be disclosed in the Minutes.

3 CONFIRMATION OF PREVIOUS MEETING MINUTESThe minutes of the last Young Town Band Section 355 Committee meeting dated 26th July 2021 be confirmed as true and correct. Moved Secretary, seconded by Treasurer.

4 ACTION LIST- Liz Boland to contact Regional Agricultural Show to confirm if it is proceeding - All Committee members to consider the current parameters and conditions of the YTB

scholarships and suggest any updates at the next Committee Meeting. In particular, clarification of performance requirements for successful applicants around COVID.

- Liz Boland to contact Keith and M&Ms regarding the drums, obtain an updated quote and if satisfactory to proceed with purchase of drums.

- Council paperwork: Secretary to forward completed S355 Application for Membership Forms to Council

- Band Zoom meeting formats and frequency will be discussed with band members at the first Zoom catchup on 30th August.

- Liz Boland to post on the YTB Facebook group

Version: 1, Version Date: 16/11/2021Document Set ID: 992858

394


5 BUSINESS ARISING FROM PREVIOUS MINUTES:

5.1 We have been notified that the Harden Kite Festival is cancelled due to COVID concerns

5.2 At this time, the Cherry Festival is still going ahead as a completely modified event.

6 CORRESPONDENCE IN:

6.1 Contact from Deidre Johnson

6.2 Harden Kite festival update from its organizing Committee

7 CORRESPONDENCE OUT:

7.1 Correspondence with Harden Kite Festival committee and the M.D.

7.2 Correspondence regarding Minutes and Membership forms with Deidre Johnson

8 REPORT FROM THE MUSICAL DIRECTOR (M.D.)- The M.D. requested the committee discuss what band meetings should look like in the

current situation – a discussion / lecture / touch in weekly? - Tuggeranong Valley Band event – the M.D. is still hoping for 13th November event (pending

COVID); the Hall is booked and confirmed and we just have to prepare for the workshop. Pending COVID.

- Regional Agricultural Show – from Liz Boland, this is meant to be held on October the 2nd, and it is still going ahead COVID pending. The M.D. asked Liz to contact the organizers for an update, as there is a possibility of sending a smaller group e.g. a duo to perform and represent the YTB.

- Update from Sally Greenaway: she has looked over our commission and is quite excited about it. However due to her current workload she is concerned about the proposed 13th November completion date. The M.D. suggested we keep this topic alive, as we could either approach another composer or accept a later deadline.

9 REPORT FROM THE TREASURER:S1 account balance: $19,464.58T1 account balance: $15,873.09

10 GENERAL BUSINESS (LIST AGENDA ITEMS)

10.1 YRSM Scholarships: The M.D. has discussed with Wendy Brooks making the YTB scholarships available to students of the YRSM. He suggested that the YTB continue to manage candidate selection internally, separate of the YRSM scholarship process. The committee discussed providing clarity for applying and successful candidates around performance requirements in the current COVID climate. Action: Motion that the committee members consider the current scholarship conditions and suggest any additions / changes to provide clarity to potential candidates in the current COVID situation at the next committee meeting – moved Treasurer, seconded Bec Donges.

10.2 Marching drums: The original quote has expired, so we need to check the original drums are still available. Liz will meet with Keith and discuss with the music shop to obtain an updated quote. Once the quote is supplied, we want to be able to purchase the drums immediately.


395


Action: Liz Boland to follow up with Keith and music shop. Endorsement of the purchase of the two sets of drums and harnesses, up to the value of $3,000 – moved Secretary, seconded Treasurer.

10.3 Council paperwork: We are working to update the Committee Membership forms held by Council. Action: Resolution to make Council aware that Matthew Ricketts, Sally Hosken, and Tracey Clark are no longer members of this Committee – Moved President, Seconded Treasurer. Secretary will forward completed S355 Application for Membership Forms for current Secretary and Treasurer to Council with Minutes.

10.4 Band rehearsals: As face-to-face rehearsals are not possible, we discussed how the band could continue to meet together. Action: Motion that Zoom meetings be discussed with the band members at the first Zoom chat (30th August) – moved President, seconded Secretary.

10.5 Facebook publicity: Liz Boland will continue to manage posts on the Band Facebook page. Action: Liz Boland will choose an old photo/s, confirm it with the Committee and post it.

11 DATE AND TIME OF NEXT MEETINGVia Zoom, 18th October @ 7pm. Unless notified otherwise.

12 TIME MEETING CLOSED 8:06pm.

Sign Off in the Volunteer Attendance Register


396



12.18 - 21/245 - COMMITTEE REPORTS – REQUIRING NO ACTION Responsible Officer: General Manager PURPOSE The purpose of this report is to endorse the minutes of the Section 355 Committee’s and other Committee’s as listed. RECOMMENDATION That Council;

(a) Receive and note the minutes of the following committee reports as presented. Young Sports Advisory Committee Meeting 11 October 2021 Hilltops Wellbeing Action Group Meeting 18 October 2021 Young Town Band Committee Meeting 18 October 2021 Country Mayors Association Ordinary Meeting 5 November 2021 Country Mayors Association Annual General Meeting (AGM) 5 November

2021 Rye Park Progress Association Meeting 11 November 2021 Rye Park Progress Association Annual General Meeting 11 November 2021

ATTACHMENTS Attachment 1 – Young Sports Advisory Committee Minutes – 11 October 2021 Attachment 2 – Hilltops Wellbeing Action Group Minutes – 18 October 2021 Attachment 3 – Young Town Band Committee Minutes – 18 October 2021 Attachment 4 – Country Mayors Association Minutes – 5 November 2021 Attachment 5 – Country Mayors Association AGM Minutes – 5 November 2021 Attachment 6 – Rye Park Progress Association Minutes – 11 November 2021 Attachment 7 – Rye Park Progress Association AGM Minutes – 11 November 2021

397

MINUTESfor the GENERAL MEETING of the YOUNG SPORTS ADVISORY COMMITTEE to be held at

HILLTOPS COUNCIL, TOWN HALL, Boorowa Street, YOUNG on Monday 11th of October 2021 at 18.00pm.

OPENING: 18:03pm

PRESENT: Lloyd Kimber (Site Supervisor Hilltops Council), Jack McRae (Works Engineer Hilltops Council),Paul Cameron (Soccer), Robert Everdell (YSAC), James Sheehan (Chair / Burrangong), Caitlin Sheehan (Secretary/Burrangong), Dave Webster (Hockey / Treasurer),Ray Death (Cricket), Cec Finley (Union) and Ken Langton (Croquet)

APOLOGIES: Cheryl Matthews (Pony Club /RDA), Racheal Douglas (Netball), Peter Brown (Tennis), Melinda Hambrook (Netball), Garry Lucas (Young Senior League), Ian Schofield (Bowls) and Mark Crisp (Council).

PREVIOUS MINUTES:The General Meeting held Monday 9th of August 2021 at Hilltops Council.Moved: Paul Cameron Seconded: Ray Death“These minutes to be taken as a true and correct copy of the meeting.”

BUSINESS ARISING: Nil

TREASURER’S REPORT: “That the Treasurer’s report be accepted as tabled”Moved: David Webster Seconded: Robert Everdell

CORRESPONDENCE – IN and OUTIn- AED- everyone is interested.

Out- Moved: Robert Everdell Seconded: Dave Webster“That the outward correspondence be confirmed, and the inward correspondence be dealt with as directed.”

COMMITTEE REPORTS: Facilities Hire Committee

o Facilities booking System documents draft documents with sporting grounds- to be endorsed

- Carried Forward

Multi-Purpose Facility Committeeo Hilltops Council (Young) Facilities Development

Projects worksheet tabled

Sports Awards Committeeo Nominations of Sports Awards for Junior, Intermediate, Senior, Team


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GENERAL BUSINESS: Robert Everdell- Survey of what was needed in Peter Vladko time for the buying of the Sale

Yards. Hockey- Fees, will there be a rebate Cricket- Pitch at Keith Cullen needs to be widened and lengthened

CLUB REPORTS: Hockey- weren’t able to finish, not sure if summer will start Croquet- Brays Comp is being played Cricket- Unsure, maybe November Union- Wednesday AGM

NEXT MEETING: 8th of November 2021 – General meeting, subject to room availability.

MEETING CLOSE: 18:36pm


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HWAG MINUTES 1

Minutes Hilltops Wellbeing Action Group SECTION 355 COMMITTEE

Via Zoom (note quality of internet connection inconsistent) 10am Wednesday 18th October 2021

1. ATTENDANCE AND CONFIRMATION OF QUORUM

1.1 ATTENDANCE:

President: Heather Ritchie Vice President: Secretary: Judy Barker Treasurer: Position Vacant General Members: Kerri Palmer Visitors/Interested Parties: Georgia Thomaidis, Gerry Bailey, Jaime Lobb, Catherine Sheridan, Ella Fyfe, Miah Jago-Shaw, Denise Slavin, Jodie Spackman, Susan Elliott, Erika Vass

CONFIRMATION OF A QUORUM: There are [4] Members appointed to this Committee. Quorum numbers are met [yes]

1.2 APOLOGIES: Steph Cooke, Kelly Rolfe, Naomi Peters, Jenny Spring, Sarah Karatiana

1.3 DISCLOSURE OF INTERESTS: Nil identified

2 CONFIRMATION OF PREVIOUS MEETING MINUTES: the minutes of the last HWAG 355 Committee Meeting dated 11.08.21 confirmed as true and correct. M: Kerri Palmer S: Judy Barker

3 ACTION LIST – see business arising


4.1 : Community Column: Judy reported the column is going well but more contributions are needed. Piece doesn't need to be long but informative rather than an advertisement and preferably with a photo. Please send to Naomi by 3rd Wednesday in the month.

4.2 : Teen Gift Drive – Christmas 2021: Held over until we can get an update from Debbie Longhurst who was going to see if the local Human Services (Centrelink) team will take this on as their yearly Christmas Drive to be distributed by Michael Hindle from Salvation Army. To be carried over.

4.3 : LDAT update: Heather reported Kelli Thomson-Jones is progressing well with a good number of people signing up for the Youth Mentor Training workshop on 18/10. (Note that this was subsequently postponed until 5th December).

4.4 : QPR for Council staff: Some staff have undertaken online QPR training. Ella advised Wellways can offer either a 3-hour face to face session or a 2 hour virtual session with a trained facilitator. Georgia will check with HR about what may be possible.

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HWAG MINUTES 2

Action: Georgia to check with HR re QPR training possibilities for Council staff.

5.5 : New project homelessness/accommodation: Gerry Bailey spoke about the work he has done in getting a list of interested people together comprising church and community groups and individuals. With the Council’s help he has written to the owners of some of the disused premises in Young (eg. the Empire Hotel, old Telecom building) about whether they would be interested in looking at options for use of their space. He outlined the current dire situation of homelessness in the area, including young people, as well as general housing affordability. He was unsure whether Anthony O’Reilly had spoken to Steph Cooke about running such a meeting as he had offered to do at the last meeting. Gerry put forward a proposal to avoid further delay and he was prepared to coordinate a public meeting within the next few weeks. Catherine advised that while Steph was interested in being involved it is difficult to make space within her calendar. Agreed Judy would email Catherine and Gerry to try and confirm a date in the week 2-5 November hopefully to be held at the Town Hall as the appropriate venue. Kerri agreed to speak to the meeting and present background data around the issue. Gerry would approach the media with information and background data to ensure people are aware of the problem and raise interest. As a member of the Regional Task Force on Housing Steph would be able to provide information flowing from the Task Force at this meeting. Heather suggested it would be important to have the Mayor or General Manager attend the meeting.

Action: Judy to coordinate a possible date for public meeting to be coordinated by Gerry.

5.6 : Shower facilities for homeless people: A letter has been received from Council that they are unable to support the HWAG proposal to build shower facilities for homeless people (letter to be attached to minutes).

5.7 : December 2020 motion to Council outcome: In the absence of a representative of Council this item will be carried over.

6: CORRESPONDENCE IN: See above letter from Council re shower proposal.

7: GENERAL BUSINESS 7.1: Attendance of Steph Cooke: Many thanks to Catherine for attending the meeting while Steph is unavailable. 7.2: Possible Council submission to Regional Housing Task Force: In the absence of a representative of Council this item will be carried over.

8: SERVICE UPDATES: Erika – Verto: Erika is the Community Engagement Officer in relation to apprenticeships and traineeships available across the Hilltops. She liaises with stakeholders and applicants and administers the Career Gate platform that advertises available positions (to be distributed to the network by Naomi). She is also the contact for Verto’s short courses eg: white cards, RSA that should be available again shortly pending changes to Covid restrictions. Miah – Relationships Australia: Miah works in the Counselling Support Service set up through the Disability Royal Commission. Anyone affected by the Disability Royal Commission, their carers and support workers can access free individual and group services around social and mental health support. Very wide area covered around Canberra including Riverina and Hilltops. RA also offer the Dhunlung Yarra free support service for first nations people. Other services offered by RA such as family counselling and mediation can be provided for a fee based on affordability. They don’t have an office here but do travel or phone/zoom. Heather suggested this should be included in our community column to make sure people are aware of availability.

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HWAG MINUTES 3

Judy – Mary Mackillop Today: Judy advised that as well as offering No Interest Loans (NILS) for household goods and some services, MMT is one of 13 organizations across Australia now able to offer a new loan program called NILS4VEHICLES. Loans of $2-5,000 are now available to low-income earners and those receiving Government benefits to purchase cars, motorbikes, scooters and mobility scooters. As for NILS there is no interest or fees charged and people can repay the loan over 4 years. As cars are so essential particularly for work and where there is no public transport, this gives a terrific alternative to very high cost cash loans or car finance companies. Brochure to be attached to minutes. Kerri – YCAC: Kerri reported 154 intakes this financial year and they are currently supporting 89 clients. Crisis refuge accommodation remains at capacity in Young and surrounds. Very few available or affordable rental properties and waiting lists are long for social housing. Very difficult to get positive outcomes. Ella - Wellways: As Suicide Prevention Services Manager Ella spoke about the Gatekeeper Initiative that offers a range of training courses/workshops for the community around suicide prevention eg. QPR, Assist and Deadly Thinking. They range from a 1 hour online QPR training to 2 day workshops. All are free and fully organized by Wellways. They also offer outreach support for affected family and community members after a suicide has occurred.

Action: Nil

10 SUMMARY OF RECOMMENDATIONS TO COUNCIL

nil

11 DATE AND TIME OF NEXT MEETING: Wednesday, December 8th at 10am at Young Town Hall

12 TIME MEETING CLOSED: 11.20pm

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MINUTES: YOUNG TOWN BAND SECTION 355 COMMITTEE Page 1

MinutesYOUNG TOWN BAND SECTION 355 COMMITTEE

VIA ZOOM7:02 OCTOBER 18TH 2021

Sign On in the Volunteer Attendance Register

1 ATTENDANCE AND CONFIRMATION OF QUORUM

1.1 Attendance:

President: John Walker Secretary: Annie Rayner Treasurer: Peter Maslin Councillor: John Walker General Members: Bec Donges, Rodney Clancy (Musical Director [MD])Guests: Margaret Roles, Jenny Davis, Alison Patterson, Julie O’Connor, Louise, Trevor Taylor

Confirmation of a Quorum: There are 7 Members appointed to this Committee.Quorum numbers are met [yes]

1.2 ApologiesKym Steele, Liz Boland. Movement that apologies be accepted – moved Bec Donges, seconded Treasurer.

2 DISCLOSURE OF INTERESTSThere are no Conflict of interests that need to be disclosed in the Minutes.

3 CONFIRMATION OF PREVIOUS MEETING MINUTESThe minutes of the last Young Town Band Section 355 Committee meeting dated 23rd August be confirmed as true and correct. Moved Secretary, seconded Bec Donges.

4 ACTION LIST

4.1 Secretary to make any changes to wording in the scholarship condition documents necessary, then send to Wendy Brooks for inclusion in email correspondence.

4.2 Liz Boland to continue following up marching drums

4.3 Secretary will send completed Application for Section 355 documents for Secretary and Treasurer to Council

4.4 Bec Donges to communicate plans for a Christmas Party on the 18th Dec to the M.D., including an invitation to the Hilltops choir, and will communicate the invitation to band members.


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4.5 The M.D. will begin negotiations with Daniel Brimsmead or Samuel Andrews for the purpose of a musical commission along the lines of the original piece planned to be completed by Sally Greenaway

4.6 Secretary will contact Liz Boland regarding the YTB Facebook group, possibly to assist in promotion of the page


5.1 Scholarship promotion with YRSM: The Secretary will make any changes to wording in the scholarship condition documents necessary, and send them to Dr Wendy Brooks for inclusion in email correspondence with students. The conditions will also be sent out to existing band members

5.2 Purchase of marching drums: Liz Boland is continuing following this up, speaking to Keith. We may have the drums by Anzac Day 2022.

5.3 Section 355 forms: Secretary and Treasurer’s forms will be completed and sent in with minutes ASAP.

6 CORRESPONDENCE IN:

6.1 Harden Kite Festival: confirmation of cancellation for 2021 received from the festival committee.

7 CORRESPONDENCE OUT:

7.1 YTB committee minutes from 23rd August 2021 sent to committee members 7.2 S355 Application for Membership Form sent to Treasurer

8 REPORT FROM THE TREASURER:Account standings:

S1: $18,930.58. No outstanding accounts T1: $15,883.09

Movement that Treasurer’s report be accepted – moved Treasurer, seconded Bec Donges.

REPORT FROM THE MUSICAL DIRECTOR:- Under current legislation, going back to a band playing together is unlikely to happen before

December 1st. M.D. believes it is unlikely we will be able to perform anytime this year - The combined band tour is now unlikely to happen until 2022. - Music commission: as Sally Greenaway has a busy schedule and has not communicated with

the M.D. recently regarding the commission, the M.D. suggested either Daniel Brinsmead or Samuel Andrews as alternative composers for our commission.

- The M.D. noted the gaining of new players as a red flag priority for the committee. - The M.D. asked the committee to consider a tidy-up of the band room - The M.D. suggested a simple social gathering or Christmas party in December be discussed - Julie O’Connor guest address: Julie spoke about her long-term connection to the band. She

described the importance of the band to the culture, wellbeing and mood of the town during our performances at events. She thanked the YTB for their contribution to the town’s population and surrounding areas.


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- President: thanked Julie O’Connor; noted the importance of the YTB’s role in the community, which is distinctly different and complimentary to the role of the YRSM.

9 GENERAL BUSINESS (LIST AGENDA ITEMS)

9.1 Scholarship program: movement that Secretary make any small wording changes around conditions in COVID times, then send to YRSM and band members - moved peter, second Bec. Action: Secretary will make necessary changes, then send to YRSM and band members

9.2 Christmas party: after discussion, the Committee suggested that the Christmas gathering for the band be held on Saturday the 18th December at 4pm, possibly at Carrington Park for a BBQ. Action: Bec Donges will message Rodney with this update and also to ask if the Hilltops Choir would like to join us. Bec Donges will communicate the party plans to the Band members

9.3 Musical commission: motion that the M.D. begin negotiations with Daniel Brimsmead or Samuel Andrews for the purpose of a musical commission along the lines of the original piece planned from Sally Greenaway - moved secretary, seconded Treasurer. Action: The M.D. will provide an update for the committee at the next meeting.

9.4 Facebook management: Action: Secretary to contact Liz Boland regarding the Facebook page, with the view to possibly assisting in the promotion of the page.

9.5 Membership drive: options for approaches to increase membership was discussed; the ideas will be collated, presented and discussed further at next committee meeting. Margaret Roles had several suggestions; she will keep us informed of any planning progress so we can hopefully be involved. Action: Discuss options next meeting, keep in touch with Margaret Roles.

9.6 Band room tidy up: Set for 1st November, 7pm after the zoom meeting; invitation to all committee and band members. Aim: to clean up the room, check the instrument register, and take measurements for any extra equipment / storage / shelves etc. we might get through Bunnings. Movement forwarded by Bec Donges, seconded Treasurer. Action: Communicate plan with M.D. and band members

10 DATE AND TIME OF NEXT MEETINGNovember 15th at 7pm via Zoom.

11 TIME MEETING CLOSED 8:18pm.

Sign Off in the Volunteer Attendance Register


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Country Mayors Associationof NEW SOUTH WALES

Chairperson: Cr Ken Keith OAMPO Box 337 Parkes NSW 2870

02 6861 2333ABN 92 803 490 533

MINUTES

GENERAL MEETING

FRIDAY, 5 NOVEMBER 2021, LGNSW BOARD ROOM, LEVEL 8, 28 MARGARET STREET, SYDNEY

The meeting opened at 8.30 a.m.

1. ATTENDANCE IN PERSON

Cr Jamie Chaffey, Gunnedah Shire CouncilCr Liz Campbell, Kempsey Shire CouncilParkes Shire Council, Cr Ken Keith, MayorSingleton Council, Cr Sue Moore, MayorTemora Shire Council, Cr Rick Firman, MayorTenterfield Shire Council, Cr Peter Petty, MayorUralla Shire Council, Cr Michael Pearce, MayorUralla Shire Council, Ms Kate, Jessop, General M

Attendance via Teams

Armidale Regional Council, Mr James Roncon, General ManagerBega Valley Shire Council, Cr Russell Fitzpatrick, MayorBland Shire Council, Mr Ray Smith, General ManagerBroken Hill City Council, Cr Darriea Turley, MayorBroken Hill City Council, Mr Jay Nankivell, General ManagerCabonne Shire Council, Cr Kevin Beatty, MayorCabonne Shire Council, Mr Brad Burns, General ManagerCarrathool Shire Council, Mr, Rick Warren General ManagerCobar Shire Council, Cr Peter Abbott, MayorCobar Shire Council, Mr Peter Vlatko, General ManagerCoolamon Shire Council, Cr John Seymour, MayorCoolamon Shire Council, Mr Tony Donoghue, General ManagerCootamundra-Gundagai Regional Council, Cr Abb McAlisterCootamundra-Gundagai Regional Council, Mr Phil McMurray, General ManagerCowra Shire Council, Cr Bill West, MayorForbes Shire Council, Cr Phyllis Miller, MayorForbes Shire Council, Mr Steve Loane, General Manager


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Goulburn Mulwaree Council, Cr Bob Kirk, MayorGoulburn Mulwaree Council, Mr Warrick Bennett, General ManagerGriffith City Council, Cr John Dal Broi, MayorHay Shire Council, Cr Jenny Dwyer, MayorHay Shire Council, Mr David Webb, General Manager Kiama Municipal Council, Cr Mark Honey, MayorLachlan Shire Council, Cr John Medcalf, MayorLachlan Shire Council, Mr Greg Tory, General ManagerLeeton Shire Council, Cr Paul Maytom , MayorLeeton Shire Council, Ms Jackie Kruger, General ManagerLithgow City Council, Cr Ray Thompson, MayorLithgow City Council, Mr Craig Butler, General ManagerLiverpool Plains Shire Council, Cr Doug Hawkins, MayorLockhart Shire Council, Cr Roger Schirmer, MayorLockhart Shire Council, Mr Peter Veneris, General ManagerMid-Western/Mudgee Regional Council, Mr Brad Cam, General ManagerMurrumbidgee Council, Cr Ruth McRae, MayorNarrandera Shire Council, Cr Neville Schenka, MayorNarromine Shire Council, Cr Craig Davies, MayorOberon Council, Cr Kathy Sajowitz, MayorOberon Council, Mr Gary Wallace, General ManagerParkes Shire Council, Mr Kent Boyd, General ManagerPort Stephens Council, Cr Ryan Palmer, MayorShellharbour City Council, Cr Marianne Saliba, MayorShoalhaven City Council, Cr Amanda Findley, MayorSnowy Valleys Council, Cr James Hayes, MayorSnowy Valleys Council, Mr Matthew Hyde, General ManagerWagga Wagga City Council, Cr Greg Conkey, MayorWarren Shire Council, Mr Gary Woodman, General ManagerWarrumbungle Shire Council, Cr Ambrose Doolan, MayorWarrumbungle Shire Council, Mr Roger Bailey, General ManagerWentworth Shire Council, Cr Susan Nichols, MayorWingecarribee Shire Council, Mr Viv May, Interim AdministratorLGNSW, Cr Linda Scott, PresidentLGNSW, Mr Scott Phillips, CEO

APOLOGIES:

As submitted

SPECIAL GUESTS: Mr Grant Barnes, Chief Regulatory Officer, Natural Resources Access Regulator, Department of Planning, Industry and EnvironmentMr Joseph Rahme, Senior Manager, Stakeholder Engagement, NSW Telco Authority

2. Cr Linda Scott, President, LGNSW UpdateCr Scott provided a report on opportunities where they might exist including Advocacy Wins, Advocacy Updates, Opportunities for Collaboration and Upcoming Events


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3. Adoption of Minutes of Previous Meeting:RESOLVED that the minutes of the General Meeting held on 28 May 2021 be accepted as a true and accurate record (Tenterfield Shire Council / Gunnedah Shire Council).

4. MembershipRESOLVED that Cobar Shire Council, Walgett Shire Council, Weddin Shire Council and Wingecarribee Shire Council be admitted as members of the Association (Tenterfield Shire Council / Goulburn Mulwaree Council)

5. Mr Grant Barnes, Chief Regulatory Officer, Natural Resources Access Regulator, Department of Planning, Industry and EnvironmentThe Natural Resources Access Regulator has been operating for three and half years and has the role of review of the conduct and enforcement of water in NSW. The regulator ensures that licensees are aware of the conditions of the license. Past enquiries have shown that compliance has been ineffective and under resourced. There is a statutory mandate to be an efficient regulator of water and to establish public confidence, to be outcomes focused and accountable with ensured independence. They are a statutory body subject to oversite by the Ombudsman. They have undertaken 4,500 investigations with 1,300 enforcement actions resulting in 32 prosecutions with 14 convictions. Most operators are fair and compliant operators. Noncompliance is generally not keeping records in log books or works and meters with old or broken seals. There are however willful and reckless contraventions of the Water Management Act. Noncompliance is not based on location or type of water usage but unawareness of compliance conditions. Councils are large holders of licenses and need to ensure that the approvals and license conditions that are set are appropriate. It is hoped that councils will work with NRAR with the role out of the nonurban metering framework. Some of the conflict with NRAR in approving or not approving licenses is due to restrictions imposed under the Act.

6. Mr Joseph Rahme, Senior Manager, Stakeholder Engagement, NSW Telco AuthorityNSW Telco Authority operates and manages the Public Safety Network to deliver radio communications for frontline responders. They coordinate and align whole -of-government connectivity programs and priorities to deliver improved connectivity across the State. The NSW Government is investing $1.4billion to expand and enhance the PSN through the Critical Communications Enhancement Program. The program will increase the networks coverage to reach 85% of the states landmass and 99.7% of the population. Key programs are Public Safety Mobile Broadband, Mobile Black Spot Program and Connecting Country Communities. The objective is to get the five emergency service providers on to the one network by December 2024.

7. Correspondence Outward

(a) The Hon Brad Hazzard MP, Minister for Health and Medical Research, calling on the State Government to continue its commitment to Tele-Health in Rural and Remote Communities

(b) The Hon Shelley Hancock MP, Minister for Local Government, regarding compliance with Emergency Services legislation


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(c) Cr Linda Scott, President, LGNSW, regarding signing of a Memorandum of Understanding in conjunction with the 2021 LGNSW Conference

(d) The Hon Michael Sukkar MP, Assistant Treasurer, Minister for Housing, Minister for Homelessness, Social and Community Housing, calling on the Federal Government to create a National Housing Plan that can support the work of local councils

(e) The Hon Mark Speakman MP, Attorney General and Minister for the Prevention of Domestic Violence, asking for a reduction in daylight saving hours

(f) The Hon Shelley Hancock MP, Minister for Local Government, seeking assistance to changes to the Prevention of Cruelty to Animals Act 1979, and the Prevention of Cruelty to Animals Regulation 2012

(g) The Hon Rob Stokes MP, Minister for Planning and Public Places, seeking assistance to changes to the Prevention of Cruelty to Animals Act 1979, and the Prevention of Cruelty to Animals Regulation 2012

(h) The Hon Adam Marshall MP, Minister for Agriculture and Western NSW, seeking assistance to changes to the Prevention of Cruelty to Animals Act 1979, and the Prevention of Cruelty to Animals Regulation 2012

(i) Mr Shane Fitzsimmons, Commissioner Resilience NSW, thanking him for his presentation to the 28 May meeting

(j) The Hon Melinda Pavey MP, Minister for Water, Property and Housing, thanking her for her presentation to the 28 May meeting

(k) The Hon Melinda Pavey MP, Minister for Water, Property and Housing, requesting an independent authority prepare a report on river monitoring in the Murray-Darling Basin

(l) The Hon Melinda Pavey MP, Minister for Water, Property and Housing, requesting the engagement with Joint Organisations to address water security and investment in infrastructure

(m)The Hon Mark Coulton MP, Minister for Regional Health, Regional Communications and Local Government, requesting increased funding to regional and remote communities for provision of detoxification and rehabilitation facilities

(n) Hon Keith Pitt MP, Minister for Resources, Water and Northern Australia, asking for support in having National Water Quality Management Strategy adopted by all governments

(o) The Hon Keith Pitt MP, Minister for Resources, Water and Northern Australia, seeking support for whole of government additional funding for bulk water supply projects

(p) The Hon Greg Hunt MP, Minister for Health and Aged Care, seeking consideration to changing the distribution of Medicare payments to General Practitioners

(q) The Hon Greg Hunt MP, requesting the reversal of the decision to deduce the Skilled Migration Program

(r) The Hon Gladys Berejiklian MP, calling on the government to act as a matter of urgency to update regulations in relation to the NSW Animal Welfare Code

(s) The Hon Gladys Berejiklian MP, Premier, requesting support for the creation of a new Ministry of Regional Health

(t) The Hon Brad Hazzard MP, Minister for Health and Medical Research, calling on him to support improved patient transport options in rural and remote NSW

(u) The Hon Gladys Berejiklian MP, Premier, follow up letter regarding the establishment of new Ministry of Rural Health


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(v) The Hon Dr David Gillespie MP, Minister for Regional Health, Minister Assisting the Minister for Trade and Development, introducing CMA and our advocacy efforts

(w)Press Release on Regional and Rural Health Minister sent to members for distribution

(x) Press Release on ESL sent to members for distribution(y) Press Release on COVID to local media and Commonwealth and State

members(z) Letter to non member councils inviting them to attend November meeting and

to join the Association(aa) Letter to Councils that have not been able to attend recently outlining recent

lobbying efforts(bb) Letter to Councils that have not been able to attend recently outlining recent

lobbying efforts(cc) Hon Dominic Perrottet MP, Premier, introducing Country Mayors Association(dd) Hon Paul Toole MP, Deputy Premier, reacquainting him with Country Mayors(ee) Hon Dominic Perrottet MP, Premier, requesting support for the creation of a

new Ministry of Regional Health and outlining the problems affecting mayoral elections

(ff) Hon Paul Toole MP, Deputy Premier, requesting support for the creation of a new Ministry of Regional Health and outlining the problems affecting mayoral elections

Inward(a) The Hon Mark Coulton MP, Minister for Regional Health, Regional

Communications and Local Government, regarding Financial Assistance Grants

(b) The Hon Scott Farlow MLC, Parliamentary Secretary to the Treasurer and for COVID Recovery regarding Environmental Services Levy

(c) The Hon Shelley Hancock MP, Minister for Local Government regarding Emergency Service Levy contributions

(d) (The Hon Michael Sukkar MP, Assistant Treasurer, Minister for Housing, Minister for Homelessness, social and Community Housing regarding affordable housing

(e) The Hon David Coleman MP, Assistant Minister to the Prime Minister for Mental Health and Suicide Prevention, regarding mental health facilities

(f) The Hon Gladys Bereijiklian MP, Premier, regarding Minister Regional Health (g) The Hon Dr David Gillespie MP, Minister for Regional Health, Minister

Assisting the Minister for Trade and Development, regarding Access to Health Services

(h) The Hon Mark Speakman MP, Attorney General, Minister for Prevention of Domestic and sexual Violence, regarding Daylight Saving

(i) The Hon Michael McCormack MP, regarding Local Government Assistance Act

(j) The Hon Michael McCormack MP, regarding Regional Recovery Partnership (k) The Hon Michael McCormack MP, regarding Local Government Assistant Act

NOTED


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8. Financial Report RESOLVED That the financial reports for the period to 30 September 2021 were tabled and accepted (Tenterfield Shire Council / Shellharbour City Council)

9. ConstitutionRESOLVED that the amended Constitution as distributed to members on the 2 June 2021 in accordance with Clause 33 of the Constitution together with the following amendments be adopted(a) That Clause (2) read “To further the interests of rural and regional Councils by

advocating and lobbying on relevant State & National issues, by working with State & Federal Governments and other appropriate organisations to further the interests of our members and to act as an information sharing forum”.

(b) That clause 11 read “The Association shall have an Executive Committee”(c) That clause 12 read “Membership of the committee shall consist of the

Chairman and Vice Chairman and the Secretary and up to a maximum of eight ordinary members”

(d) That clause 12 (b) read “The Executive Committee may convene a meeting through video streaming or phone/tele conference as determined by the Chairman”

(e) that clause 17 read “The rules governing the conduct of council meetings as contained in the Local Government Act 1993 and regulations, the Code of Meeting Practice and the Model Code of Conduct for local councils in NSW shall apply to meetings of the Association (Temora Shire Council / Gunnedah Shire Council)

10. Proposed Employment Zones FrameworkRESOLVED That the NSW Government's proposed employment zones framework not apply to regional areas because:

(a) It will redirect limited Council resources away from priority tasks to undertake a large body of work for which there is no identified need or benefit;

(b) It does not consider potential negative impacts on regional economies whose competitive advantage is reliant on natural assets and overall lifestyle appeal;

(c) It does not support the hierarchy of centres and will undermine the orderly economic development of regional areas;

(d) It has a narrow metropolitan focus which fails to consider the economic opportunities of rural and regional specialisations including agriculture, tourism, aquaculture, health care and social assistance, forestry and food manufacturing.(Bega Valley Council / Goulburn Mulwaree Council)

11.Waste Management FacilitiesRESOLVED That the Country Mayors Association oppose the Energy from Waste (EfW) infrastructure in its current form and request that it not be advanced until(a) It is amended at least, to include metropolitan locations for (EfW) facilities(b) It is extensively exhibited for public and Councils’ feedback before any decision

is made to advance a regulation or other provisions to bring it into effect (Goulburn Mulwaree Council / Lithgow City Council)

12.Financial Assistance Grants Fairer Criteria and DistributionMOTION WITHDRAWN


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13.Reintroduction of Rural Council ModelRESOLVED That LGNSW calls upon the State Government to introduce a modelfor rural councils to impose commensurate governance and oversight by the StateGovernment (Hay Shire Council ) / Forbes Shire Council)

14.Cost ShiftingRESOLVED That the NSW Country Mayors Association calls upon the StateGovernment to undertake an urgent review into the cost shifting from the State toLocal Government, particularly in the areas of emergency services, external audit,crown land management, planning, companion animals, underground petroleumstorage systems and now COVID 19 Health Order Compliance (Hay Shire Council /Forbes shire Council)

15. Inability of Small Councils to make Co-Contributions for Project and GrantApplicationsRESOLVED That the NSW Country Mayors Association advocates to the Australianand State Governments on a fairer grant system for small and rural councils, toensure they are not disadvantaged compared to better resourced councils in termsof ability to provide co-contributions to either comply with the grant conditions or tobe competitive against other submissions (Hay Shire Council / Tenterfield ShireCouncil)

16.Need for more appropriate Application of Speed Zones and Better ConsideredConsultation with Local CouncilsRESOLVED (a) That a review of how the speed zoning guidelines are applied, mostespecially in regards to 50km/hr limits outside built up areas and(b)greater regard for local council knowledge, including improved engagement,when identifying safety risk and safety investment priorities and when introducingnew speed limits (Leeton Shire Council / Singleton Council)

17.Mayoral and Councillor AllowancesMr Viv May Interim Administrator Wingecarriibee Shire Council declared apecuniary interest as he is a member of the Local Government remunerationTribunalRESOLVED That CMA approaches all political parties to seek a bi partisanapproach to bringing mayoral and Councillor allowances in rural NSW to reflect amidpoint between Qld and Vic (Narromine Shire Council / Gunnedah Shire Council)

18.Project FundingRESOLVED That this matter be deferred to the March Meeting (Temora ShireCouncil / Tenterfield Shire Council)

19.MOU Between Country Mayors and LGNSWRESOLVED That the MOU as distributed to members be adopted with the additionthat clause 2.3 be amended to exclude “and ends four years from thecommencement date” (Gunnedah Shire Council / Tenterfield Shire Council)

There being no further business the meeting closed at 11.26am


Cr Ken Keith OAMChairman Country Mayors Association of NSW

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Country Mayors Associationof NEW SOUTH WALES

Chairperson: Cr Ken Keith OAMPO Box 337 Parkes NSW 2870

02 6861 2333ABN 92 803 490 533

AGM MINUTES

GENERAL MEETING

FRIDAY, 5 NOVEMBER 2021 LGNSW BOARD ROOM, LEVEL 8, 28 MARGARET STREET, SYDNEY

The meeting opened at 11.26 a.m.

1. Attendance in Person

Cr Jamie Chaffey, Gunnedah Shire CouncilCr Liz Campbell, Kempsey Shire CouncilParkes Shire Council, Cr Ken Keith, MayorSingleton Council, Cr Sue Moore, MayorTemora Shire Council, Cr Rick Firman, MayorTenterfield Shire Council, Cr Peter Petty, MayorUralla Shire Council, Cr Michael Pearce, MayorUralla Shire Council, Ms Kate, Jessop, General Manager

Attendance via Teams

Armidale Regional Council, Mr James Roncon, General ManagerBega Valley Shire Council, Cr Russell Fitzpatrick, MayorBroken Hill City Council, Cr Darriea Turley, MayorBroken Hill City Council, Mr Jay Nankivell, General ManagerCabonne Shire Council, Cr Kevin Beatty, MayorCabonne Shire Council, Mr Brad Burns, General ManagerCarrathool Shire Council, Mr, Rick Warren General ManagerCobar Shire Council, Cr Peter Abbott, MayorCobar Shire Council, Mr Peter Vlatko, General ManagerCoolamon Shire Council, Cr John Seymour, MayorCoolamon Shire Council, Mr Tony Donoghue, General ManagerCootamundra-Gundagai Regional Council, Cr Abb McAlisterCootamundra-Gundagai Regional Council, Mr Phil McMurray, General ManagerCowra Shire Council, Cr Bill West, MayorForbes Shire Council, Cr Phyllis Miller, MayorForbes Shire Council, Mr Steve Loane, General Manager


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Goulburn Mulwaree Council, Cr Bob Kirk, MayorGoulburn Mulwaree Council, Mr Warrick Bennett, General ManagerGriffith City Council, Cr John Dal Broi, MayorHay Shire Council, Cr Jenny Dwyer, MayorHay Shire Council, Mr David Webb, General Manager Kiama Municipal Council, Cr Mark Honey, MayorLachlan Shire Council, Cr John Medcalf, MayorLachlan Shire Council, Mr Greg Tory, General ManagerLeeton Shire Council, Cr Paul Maytom , MayorLeeton Shire Council, Ms Jackie Kruger, General ManagerLithgow City Council, Cr Ray Thompson, MayorLithgow City Council, Mr Craig Butler, General ManagerLiverpool Plains Shire Council, Cr Doug Hawkins, MayorLockhart Shire Council, Cr Roger Schirmer, MayorLockhart Shire Council, Mr Peter Veneris, General ManagerMid-Western/Mudgee Regional Council, Mr Brad Cam, General ManagerMurrumbidgee Council, Cr Ruth McRae, MayorNarrandera Shire Council, Cr Neville Schenka, MayorNarromine Shire Council, Cr Craig Davies, MayorOberon Council, Cr Kathy Sajowitz, MayorOberon Council, Mr Gary Wallace, General ManagerParkes Shire Council, Mr Kent Boyd, General ManagerPort Stephens Council, Cr Ryan Palmer, MayorShellharbour City Council, Cr Marianne Saliba, MayorSnowy Valleys Council, Cr James Hayes, MayorSnowy Valleys Council, Mr Matthew Hyde, General ManagerWagga Wagga City Council, Cr Greg Conkey, MayorWarren Shire Council, Mr Gary Woodman, General ManagerWarrumbungle Shire Council, Cr Ambrose Doolan, MayorWarrumbungle Shire Council, Mr Roger Bailey, General ManagerWentworth Shire Council, Cr Susan Nichols, MayorWingecarribee Shire Council, Mr Viv May, Interim Administrator

APOLOGIES:

As submitted

2. ADOPTION OF MINUTES OF PREVIOUS MEETING:RESOLVED that the minutes of the Annual General Meeting held on 6 November 2020 be accepted as a true and accurate record (Temora Shire Council / Kempsey Shire Council).

3. Chairman’s ReportRESOLVED that The Chairman’s Report be received and noted (Parkes Shire Council / Tenterfield Shire Council

4. SECRETARIES REPORT – FINANCIAL REPORTRESOLVED That the financial reports for the 2020/21 year as tabled be accepted (Singleton Council / Kempsey Shire Council)


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5. Appointment of Returning OfficerRESOLVED that the appoint be adjourned to the March 2022 meeting (Tenterfield Shire Council / Singleton Council

6. Election of Office BearersRESOLVED that the election of office bearers be adjourned to the March 2022 meeting (Tenterfield Shire Council / Temora Shire Council)

7. Setting of Annual Membership FeesRESOLVED that the fees for the 2022 calendar year remain at $750 for Councils with a population of 10,000 and over, and Councils with a population of less than 10,000 paying 75% $562.50 (Temora Shire Council) / Singleton Council)

8. Appointment of SecretariatRESOLVED that Allan Burgess trading as Alkanat Consulting be appointed the Secretariat (Kempsey Shire Council) / Singleton Council)

9. Setting of Meeting Dates for 2022RESOLVED That the meeting dates for 2022 be 11March, 27 May, 5 August, and 4 November (Temora Shire Council / Tenterfield Shire Council)

10. Adjournment of Annual General MeetingRESOLVED That the Annual General Meeting be adjourned to the March 2022 meeting for the appointment of the Returning Officer and the election of Office Bearers for the 2022 year (Gunnedah Shire Council / Singleton Council)

There being no further business the meeting closed at 11.35am.

Cr Ken Keith OAMChairman Country Mayor’s Association of NSW


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RYE PARK PROGRESS ASSOCIATION

Minutes

Meeting held at Rye Park Soldiers Memorial Hall 11th Nov 2021.

Meeting Commenced: 8.:03pm

Present: Rod Gibson, Philip Gorham, Claude Morson, Ted Gibbons, Craig Southwell, Brent Armour,

Ruth Bonfield, Sue Cassidy, Ros Gibson, Chris Hawkins, Mike Gilmour, Garry Southwell, Lillian

Southwell, Lorraine Veness, Rebecca Driscoll, Jayne Apps, Rosie Barton, Josh Southwell, Penny

Bickford.

Apologies: Sandra Veness, Bob Searle.

Minutes of Previous Meeting: Read by the Secretary.

Moved – Phillip Gorham

Seconded – Claude Morson

Business arising:

‐ Bus stop shelter painting, Rye Park Public School is hoping to work on this early next year. ‐ Council Candidate meeting‐ Secretary to invite candidates to a meeting on a weekday at

6:30‐ 7pm, at either the Rec. ground or Hall.

Correspondence In:

‐ Emails from David Rayner, Waste Management Officer with Hilltops, re: waste meeting

‐ Emails from Claire Scott, Director of Planning, Hilltops Council, re: Yass St. meeting

‐ Email from Martine Holberton, Tilt Renewables, project update.

‐ Letter from Lillian Southwell, re: cemetery.

Correspondence Out:

‐ Hilltops Council minutes

‐ Letter to the Hall and Rec Ground, re: Food Van proposal.

General Business:

‐ Letter from Lillian Southwell, re: Cemetery read by secretary. Ask council to honor their

commitment for more cemetery seating. Ask council about locals being allowed to do village

maintenance.

‐ Chris Hawkins, indicated the Boorowa Central School construction class might be able to

help make seats. Rod Gibson to follow up with Chris.

‐ Yass St. draft plan meeting with Claire Scott, Rod Gibson gave a report.

‐ Waste management meeting with David Rayner, Rod Gibson gave a report.

‐ Phillip Gorham asked next time even if only a couple of people are needed to meet, can all

the committee have an opportunity to submit questions/comments. Noted.

‐ Street Lighting in Yass St. was raised.

‐ Council Candidate meeting, present each candidate with issues Rye Park has, in short

written Document.

‐ Food van proposal, update given by Rod Gibson. Rec ground to continue to progress.

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‐ Chris Hawkins, asked if the association could have a representative from the Windfarm CCC

committee.

Next Meeting: AGM, 17th Feb 2022.

Meeting Closed: 8.38pm

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RYE PARK PROGRESS ASSOCIATION AGM

Minutes

Meeting held at Rye Park Soldiers Memorial Hall 11nd Nov 2021.

Meeting Commenced: 7.32pm

Present: Rod Gibson, Philip Gorham, Claude Morson, Ted Gibbons, Craig Southwell, Brent Armour,

Ruth Bonfield, Sue Cassidy, Ros Gibson, Chris Hawkins, Mike Gilmour, Garry Southwell, Lillian

Southwell, Lorraine Veness, Rebecca Driscoll, Jayne Apps, Rosie Barton, Josh Southwell, Penny

Bickford.

Apologies: Sandra Veness, Bob Searle.

Minutes of Previous Meeting: Read by secretary.

Moved – Philip Gorham

Seconded – Sue Cassidy

Business arising:

Annual Report: Read by the Secretary.

Election of Committee:

‐ Nominated Committee Members from village organisations

RFS‐ Darryl Medway

Hall‐ Phillip Gorham

Church‐ Lillian Southwell

Rec Ground‐ Brent Armour

School‐ Craig Southwell

Post Office‐ decided not to nominate anyone

‐ Community Committee Members (elected at this meeting) up to 6, plus one youth.

Ted Gibbons

Sue Cassidy

Ruth Bonfield

Rod Gibson

Rosie Barton

Claude Morson

Mike Gilmour

‐ Chairperson‐ Rod Gibson

Nominated: Ruth Bonfield Seconded: Gary Southwell

‐ Vice‐chairperson‐ Claude Morson

Nominated: Phillip Gorham Seconded: Brent Armour

‐ Secretary‐ Craig Southwell

Nominated: Ruth Bonfield Seconded: Phillip Gorham

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General Business:

‐ Penny Bickford asked if the aim of the Progress Association had changed from representing

the community about local issues to just dealing with the windfarm.

Next Meeting: AGM, 22rd September 2022.

Meeting Closed: 8:03pm

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Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ 13. QUESTIONS WITH NOTICENil

14. NOTICE OF MOTIONNil

15. CONFIDENTIAL MATTERS

15.1 - 21/246 – EXCLUSION OF THE PRESS AND PUBLIC

STATUTORY PROVISIONS In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in section 10A(2) of the Act and should be dealt with in a part of the meeting closed to the media and public.

Set out below is section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting.

The matters and information are the following:

(a) personnel matters concerning individuals (other than Councillors)

(b) the personal hardship of any resident or ratepayer

(c) information that would, if disclosed, confer a commercial advantage on aperson with whom the Council is conducting (or proposes to conduct) business

(d) commercial information of a confidential nature that would, if disclosed:(i) prejudice the commercial position of the person who supplied it,

or(ii) confer a commercial advantage on a competitor of the Council,or(iii) reveal a trade secret

(e) information that would, if disclosed, prejudice the maintenance of law

(f) matters affecting the security of the Council, Councillors, Council staff or Councilproperty

(g) advice concerning litigation, or advice that would otherwise be privileged fromproduction in legal proceedings on the grounds of legal professional privilege

(h) information concerning the nature and location of a place or an item ofAboriginal significance on community land.

(i) alleged contraventions of any code of conduct requirements applicable undersection 440.

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Held in the Hilltops Council, Young Chambers, 189 Boorowa Street, Young ___________________________________________________________________________________ RECOMMENDATION

That Council;

(a) Resolve into Closed Council to consider business identified, together with any latereports tabled at the meeting; and

(b) Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media andpublic be excluded from the meeting on the basis that the business to beconsidered is classified confidential under the provisions of section 10A(2) asoutlined above;

(c) The correspondence and reports relevant to the subject business be withheldfrom access to the media and public as required by section 11(2) of the LocalGovernment Act 1993.

ITEM 15.2: COMMERCIAL MATTER This item is classified CONFIDENTIAL under section 10A(2)(d) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following:

(d) commercial information of a confidential nature that would, if disclosed:(i) prejudice the commercial position of the person who supplied it.





ITEM 15.5: PERSONNEL MATTER This item is classified CONFIDENTIAL under section 10A(2)(d) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following:

(a) personnel matters concerning individuals (other than Councillors)

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