Order Management System 20 14 - 2015

Order Management SystemPlacing Orders for 2016 -2017

An Overview

Application Developer: Noreen CharaniaProcurement Specialist: Amitav Sanyal

Training Objectives

• How to access the online system• How to place order for the next academic year• How to use the system to check to see if the

order was approved and ordered

How to access the system:Use the bookmark on PowerTeacher

• Navigate to the PowerTeacher website and follow the bookmarked link at the bottom OR

• Visit the website at: http://fcis.aisdhaka.org/OMS/oms_index.php

Order System WebsiteDirectly access the website

• A useful page to bookmark:• http://fcis.aisdhaka.org/OMS/oms_index.php

• Link to this year’s database• Link to last year’s database• A copy of the PPT that you are viewing• A Quick Start Guide

What is your User Name and Password?

Your user name (Account name) and password: • Account name is “u” followed by your badge number• Password: “aisd” ALL SMALL

Teachers who teach at more than one school have a separate login for each school, e.g.

Elementary: u34577eMiddle School: u34577eHigh School: u34577h

How would you place orders?• If you are at the Budget Manager Screen click on ‘Manage

international and local orders’

• Click on ‘Create/Edit your list of International and Local orders’

A Sample of a Populated List

Adding items to your list

Saved / Draft Orders• Items appear in your list as Draft / Saved • Items appear as ‘Draft’s if you walk away and your browser

loses connection with the server. Please edit and SAVE all such items.

• Draft items will not be processed.

Useful tips• View your list in html format • Try ‘Save and order next item’– To consecutively order items

• Try Duplicate items– To order multiple items from the same vendor

where the ISBN might be very similar

ENSURING YOUR ITEMS GET ORDERED

• Crosscheck the vendor’s address or other contact details to ensure you are ordering from the right vendor•Ensure you enter the Product Number or Model Number completely as stated on the website• When ordering a dozen, state a dozen and the price for a dozen. Do not change things.•Ensure you never have items in a draft state. Administrators cannot see this and these items never get ordered.

Pending / Approved / Denied• When staff members enter items, they pending admin review.• After administrators view the item, they either approve or deny requests

for items.• Once approved, the procurement office is able to see the item request.

The procurement office then works towards acquiring the items.

MarkupBudget Managers can keep track of the expenses against budget amounts. These calculations include a 12% markup that accounts for storage at the warehouse.

View your list of Approved/Denied/Processed orders

Second cycleAfter Purchase Orders are Issued

Key points

• Accurate entries expedite the process• System consolidates a list

– Items are ordered February onwards• Please use the status tab to ensure all items are processed• System centralizes orders for

– Staff– Administrators– Accounts Department– Procurement Office