ORANGE COUNTY GOVERNMENT Award of Inmate Commissary and Banking Services RFP April 22, 2014
Dec 30, 2015
ORANGE COUNTY GOVERNMENT
Award of Inmate Commissary and Banking Services RFP
April 22, 2014
• Commissary History
• RFP Process
• Fee Proposals• Consensus Procurement Committee
Scores • Board Motion
Presentation Outline
Pre-privatization (prior to August 2002)
• Staffed by 2 Correctional Officers and an Accounting Clerk– Utilized inmate workers for filling orders– Purchased goods through various vendors
• Net annual revenue was approximately $500,000
• Banking system was limited to processing deposits, manual charges, and cash withdrawals of funds– Lacked ability for check writing, automated fee processing and
accounts receivable (debt) creation
Commissary History
Privatization
• Vendor (Keefe) began service in August 2002, awarded 2nd contract in 2007 through subsequent RFP
• All hardware, software applications and processes provided for and handled by independent vendor
• County is paid by commission on sales– 10 year annual average commission was $700,000
• Banking system includes check writing, automated fee processing and accounts receivable (debt) capability– Automated fee collections annual average is more than
$830,000 since inception of fees in Jan. 2009.
Commissary History
• Commissary History
• RFP Process• Fee Proposals• Consensus Procurement Committee
Scores• Board Motion
Presentation Outline
Three Phase Approach through a Technical Committee
• Phase 1 - Qualifications and Technical Approach (max score = 1,000 pts.)
• Phase 2 - On-Site Product Demonstrations (max score = 1,000 pts.)
• Phase 3 - Fee Proposals (max score = 1,800 pts.)
RFP Process
Proposers
• Aramark Corr. Services, LLC.
• Keefe Commissary Network
• Oasis Management Systems
• Swanson Services Corp.
RFP Process
X – denotes eliminated after previous phase
Summary of Technical Committee Scoring
Vendor Phase 1 Phase 2 Phase 3 Total
• Aramark Corr. Svcs. 740 740 1,786 3,266
• Keefe Comm. Network 780 805 1,599 3,184
• Oasis Mngt. Systems 460 X X X
• Swanson Svcs. Corp. 660 540 X X
RFP Process
• Commissary History
• RFP Process• Fee Proposals• Consensus Procurement Committee
Scores• Board Motion
Presentation Outline
Fee Proposals
Fee Proposals – Annual Revenue(based on estimated $2.2 Million in sales)
VendorProposed
commissionAverage proposed
commission
Guaranteed commission
(population based)*
• Aramark Corr. Svcs.
51% $1,122,000 $1,000,000
• Keefe Comm. Network
45% $990,000 $ 776,206
* - based on current population
• Commissary History
• RFP Process• Fee Proposals• Consensus Procurement Committee
Scores• Board Motion
Presentation Outline
Consensus Procurement Committee Scores
Overall Scoring
VendorTechnical
Cmte Score
Other Scores (MWBE,
Displace, Location)
Total RFP Score
• Aramark Corr. Svcs. 3,266 101 3,367
• Keefe Comm. Network 3,184 80 3,264
Award of Inmate Commissary and Banking Services RFP
BOARD MOTION
ORANGE COUNTY GOVERNMENT
Award of Inmate Commissary and Banking Services RFP
April 22, 2014