Oracle HRMS Self-service Training Resource

EXPOSURE OF ORACLE HRMSSELF SERVICE TO MANAGERS

OF VRA

TUESDAY FEBRUARY 8, 2011 TO THURSDAY FEBRUARY 17,

2011 DURATION: 90 MIN

WHAT IS SELF SERVICE HR

The SSHR Application is an automated system that allows employees and managers to access and update information and transactions in a paperless environment.

In the Self Service environment, staff are empowered to update and maintain data related to their bio-data, academic/professional, marital, etc via a supervisory workflow approval mechanism.

SS-HR is a fully integrated Human Resource Management Software (HRMS) designed to better manage the most valuable assets of the Authority (i.e.) our employees.

EXPOSURE OF ORACLE HRMS TO MANAGERS

Purpose:To expose Managers to the features and functionalities of the system.To make them aware of the IT direction of the HR Dept and VRA as a whole.To prepare the minds of managers to accept the new direction.To persuade them to be ambassadors of the New System.Have hands on practice of the System

BENEFITS SELF-SERVICE HR.

Cuts down waste.

Increase turn around time of transaction processing.

Free HR from data input

Increase data accuracy

BENEFITS OF SSHR

Maintaining all the data in one Mother System

Huge Gain in turnaround time for transaction processing

Automatic Approval notifications through online and emails for all HR related transactions.

Online Maintenance of Training History.

Online and email notifications for Objective Setting.

BENEFITS TO HR

It places the burden of data set-up on the initiator of the transaction, thus moving the responsibility from HR department.

By rolling away the burden of data update from HR to the source of transaction, HR professionals can now move from being transaction processors to being transformation and consultative partners.

THE IT DIRECTION

The Authority aims at ERP:HR- Oracle HR, Payroll, OLM, PMS, SSHRFINANCE- AP, AR, GL, Budgeting,PROCUREMENT- i-procurement, procurementPLANNING - Hyperion Planning THERMAL- Asset ManagementNED – Oracle HRMS

ORACLE HRMS SUITE OF APPLICATIONS

PAYROLLADV

BENEFITSOLM I -RECRUIT OTL

SELF SERVICE

PERFORMANCE MANAGEMENT

HCM INTELLIGENCE

HR

FULLY AUTOMATED TRANSACTIONS.

There are 48 fully automated transactions (ON LINE FORMS)

Employee Self-Service.

Manager Self-Service.

Learner Self-Service.

Performance Management

COVERAGE AREA FOR DEMONSTRATION.

1. Employee Self-Service

2. Manager Self-Service

3. Learner Self-Service ******

4. Performance Management ****

5. On line Forms

Employee Self Service

Manager Self Service

Manager Self Service is provided for all employees who have one or more subordinates and allows managers, supervisors, directors etc to view and update HR related information on behalf of their subordinates. Managers would be able to view and update their subordinates:

Personal information

Employment history

Competency and skills profile

Educational qualifications

Professional qualifications

Leave of absence (Particularly where circumstances do not allow employees to raise leave requests on their own e.g. for sick leave, maternity leave etc.)

Managers will also be able to perform suitability matching functions.

List of VRA On-Line Forms

1. VRA Acting Allowance Claim 2. VRA Acting Appointment 3. VRA Advance in Lieu of First Salary 4. VRA Authorization for Additional Duties 5. VRA Beneficiary form 6. VRA Change of Rate Slip 7. VRA Child Education Loan 8. VRA Clearance Certificate 9. VRA Clearance Certificate for Department 10.VRA Clearance Certificate for General Services

List of VRA Self Service Forms

11. VRA Clearance Certificate for Human Resources 12. VRA Clearance Certificate for Real Estate 13. VRA Clearance Certificate for Stores 14. VRA Compulsory Retirement 15. VRA Contract Gratuity 16. VRA Discharge Death 17. VRA Discharge on Termination 18. VRA Duty Allowance Claim

List of VRA Self Service Forms

19. VRA Employee Trekking Form 20. VRA Employment Advice 21. VRA Expense Account and Allowance Claim Form 22. VRA Furniture Loan 23. VRA HR Job Evaluation 24. VRA Inter Departmental Transfer 25. VRA Interdiction

List of VRA Self Service Forms

26.VRA Intra Departmental Transfer 27. VRA Joint Registration Form . 28. VRA Loans 29. VRA Medical Expense Claim Form . 30. VRA Medical Form 31.VRA Minor Offences 32. VRA Overtime Actual Hours 33. VRA Overtime Authorization 34. VRA PF Subscription Form.. 35. VRA Project Allowance

List of VRA Self Service Forms

36. VRA Renewal of Prof Reg Fees 37. VRA Rent Advance 38. VRA Retirement on Medical Ground 39. VRA Salary Advance 40. VRA Self Development Loan 41.VRA Special Salary Advance . 42. VRA Staff Job Evaluation . 43. VRA Vehicle Insurance loan

List of VRA Self Service Forms

44. VRA Vehicle Repair Loan 45. VRA Voluntary Retirement 46. VRA Early Retirement 47. VRA Loan for Transport 48. VRA Special Furniture Loan

Initiation Types

Employee Initiated On Line Forms

Manager Initiated Forms

HR Initiated Forms

EMPLOYEE INITIATED

1 Personal Information2 Absence Request3 Education and Qualifications4 Medical Forms5 Salary Advance6 Special Salary Advance7 Advance In Lieu of First Salary8 Rent Advance9 Loan for Transport10 Vehicle Repair Loan

EMPLOYEE INITIATED FORMS

11 Furniture Loan 12 Special Furniture Loan13 Vehicle Insurance Loan14 Child Education Loan15 Self Development Loan16 Staff Job Evaluation17 Beneficiary Form 18 Medical Expense Claim Form19 Expense Account and Allowance Form20 Authorization for additional duties

EMPLOYEE INITIATED FORMS

21 Acting Allowance Request

22 Renewal of Professional Registration Fees

23 Employee on Trek

24 Voluntary Retirement

25 Early Retirement

MANAGER INITIATED FORMS

1 My Employee Information2 Absence Management3 Competency Profile4 Education and Qualification5 Intra Departmental Transfer6 Inter Departmental Transfer7 Project Allowance8 Acting Allowance9 Extra Duty Allowance10 Overtime Authorization hours Request11 Overtime Actual hour Request

HR INITIATED FORMS

1 Notice of Interdiction2 Notice on Discharge or Termination3 Minor Offences4 Compulsory Retirement5 Change of Rate Slip6 Discharge (Death)

IMPLEMENTATION MODE

Training of Trainers

Training of Management and other supervisory Staff, etc

Phased Implementation

Institution of Pool/ Service Centres for staff with infrequent PC contact

Set up of employees on Test System

CRITICAL SUCCESS FACTORS

Efficient Network Infrastructure

Adequate Computer Resource

Change Management

The Illiteracy Challenge

Response to downtime and resource maintenance

The Oracle Architecture in VRA- DATA Security in VRA

Applications Database

ORACLE HRMS SERVER

Client End / Front End

Network Connection

END OF SLIDE