Oracle Advanced Benefits: Automated In-House Benefits ...kbace.com/sites/default/files/webinar_presentations/... · ... Compensation & Benefits Oracle Advanced Benefits: Automated

1 © 2009 KBACE Technologies, Inc.

Jeff Eaton

Practice Manager, Compensation & Benefits

Oracle Advanced Benefits:Automated In-House Benefits Administration & Online Enrollments

© 2009 KBACE Technologies, Inc.2

Agenda•OAB Key Features•Life Event Processing•Online Benefits Enrollment (Employee)•Benefits Administration (Admin)•Q&A


OAB: Automated Benefits Administration

•Oracle Advanced Benefits (OAB), allows for a large degree of Automation while offering flexibility to enforce the business rules required by your enterprise.


Key Features• Flexible data model helps you manage a wide variety of benefit plans

•Helps you maintain enrollment history, capture enrollment changes, and calculate deductions

• Life event processing allows you to control who, what, and when benefit changes can be made

•Delivered Benefits Self Service enables web based real time enrollment

• Enforce complex eligibility rules using eligibility profiles• An eligibility profile is a reusable set of eligibility criteria based on employment and/or

indicative data of employees.


Key Features•Calculate and store multiple rates as applicable for each benefit

• Supports a variety of calculation methods (Flat Amount, Compensation Based, Coverage Amount based, etc.)

• Supports variable rates to calculate rate variations (Age Based, Employment Category Based, etc.)

•Scheduled enrollment processing for annual enrollment and off cycle rate changes

• Flexible Credits management

• Effective communication with your employees using online instructions and confirmation statements


Key Features

•Delivered tools to minimize implementation time:• Plan Design Copy – a tool to copy or move benefit plans within or between

databases

• Configuration Workbench – a tool to load enrollments and dependent/beneficiary designations from a spreadsheet

•Benefits Service Center – A launch pad for benefit administrator to look up everything benefit-related


Life Event Processing


Life Event Processing•Benefit changes in OAB can only be done within an enrollment period

• Life events can be made to trigger automatically when employment/indicative data changes for an employee

• Examples – New Hire, Address Change, Salary Change, Part Time to Full Time, Termination

•Delivered batch job picks up and processes all triggered life events. This can be scheduled to run nightly to process life events triggered for that day.

•Once processed, the life event stays open for the enrollment period as specified in the configuration.


Life Event Processing• Employees can enroll/make changes to their benefits within the life event enrollment

period

• Control what the employees can change during a life event, for each benefit and life event combination

• Example - Marriage Life Event; Restrict life insurance benefits, plan changes, and allow only tier changes for Medical, Dental and Vision

• Delivered batch job can be scheduled nightly to close the enrollment period once the end date is reached

• Specific defaults can be configured for each benefit and life event combination

• Use life events to automatically recalculate life insurance coverage amount, rates, etc. when salary changes

• Life events can be configured to run automatically in Recalculate-Only mode without opening an enrollment period if the only impact is on rates and coverage amount


Life Event Processing•OAB allows for employees to initiate certain life events on their own from

benefit self service• Examples – Marriage/Add a DP, Birth or Adoption, Divorce/DP Separation, etc.

• After adding contacts, employees can change their coverage tier, designate them as dependents and/or beneficiaries

• The system can be configured to suspend elections until dependent certifications are received

•OAB also supports enrollment certifications for Life insurance plans• Example – Certain changes can be suspended until evidence of insurability is submitted


Employee Online Benefits Enrollment


Initiating the Enrollment

• Text is configurable• Employees may add dependents and beneficiaries online


Recalculating Benefits Eligibility

•Limit Medical tier display based on contacts


Displaying Instructions


Setting Default Enrollments

•Default enrollments are displayed and can be changed


Updating Enrollments

•Each employee chooses from a specified list based on their eligibility


Configuring Self-Service Pages

•Ability to enable multiple rates for each plan to be displayed


Designating Dependents

• Allows eligibility profiles for dependents


Designating Beneficiaries


Confirming Enrollment


Signature Section

• An optional signature section may be displayed within the Confirmation Statement if desired

• The Confirmation Statement button launches a configurable PDF


Benefits Administration (Admin)


Benefits Service Center• The configurable Desktop Activities dropdown menu options can be linked

to all benefit-related forms


Online Administration•Administrators are able to continue benefits selection process

for employee


Questions & AnswersSpeaker:Jeff EatonEmail: [email protected]: 603-566-5767

Recording & Presentation: http://kbace.com/index.php/events/webinars/online-archives

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