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OPERATIONS MANAGEMENT UN I T 3, AREA OF STU D Y 3
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Operations management

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Operations management. Unit 3, area of study 3. key skills . Key knowledge. the operations function and its relationship to business objectives and business strategy; characteristics of operations management within large-scale manufacturing and service organisations ; - PowerPoint PPT Presentation
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Page 1: Operations management

OPERATIONS

MANAGEMENT

U N I T 3

, AR E A O

F ST U D Y 3

Page 2: Operations management

KEY KNOWLEDGE

• the operations function and its relationship to business objectives and business strategy;

• characteristics of operations management within large-scale manufacturing and service organisations;

• key elements of an operations system (inputs, processes and outputs) in different types of large-scale organisations;

• productivity and business competitiveness, their importance for and impact on the operations system;

• strategies adopted to optimise operations, including:• facilities design and layout• materials management• management of quality• extent of the use of technology;

• ethical and socially responsible management of an operations system.

• accurately use relevant management terms;• research aspects of operations management

using print and online sources;• analyse business information and data;• apply operations management knowledge and

concepts to practical and/or simulated situations;

• discuss key aspects of operations management;

• analyse strategies that arise through practices within operations management.

KEY SKILLS

Page 3: Operations management

KEY TERMS TO ADD TO YOUR DEFINITIONS…SO FAR!• Assembly line• Automation• Batch production• Cell production• Closed factory• Competitive advantage• Competitive scope• Computer Aided Design• Customisation• Environmental

management system• Facility layout• Fixed position layout

• Functional layout• Inputs • Inventory • Inventory control• Just In Time• Lean manufacturing• Mass production• Multi-skilling• Office layout• Operations• Operations

management• Operations manager

• Outputs• Proactive• Process layout• Product layout• Production process• Productivity• Quality• Quality assurance• Quality circle• Retail layout• Robotics• Transformation• Virtual factory

Page 4: Operations management

THE OPERATIONS FUNCTION AND ITS RELATIONSHIP TO BUSINESS OBJECTIVES AND BUSINESS STRATEGY

Page 5: Operations management

WHAT IS OPERATIONS MANAGEMENT?

Page 6: Operations management

WHAT IS OPERATIONS MANAGEMENT?

INPUTSPROCESSES /

TRANSFORMATION

OUTPUTSProcuring materials, labour, technology, finance etc.

Final good or service for sale

ROTE LEARN ALERT:“Operations” refers to the actual work done to transform inputs into outputs and delivering the goods and / or services for sale. Operations management is the management of resources to achieve the efficient output of goods and services.

Utilising the inputs in the production process

Page 7: Operations management

ACTIVITY TIME! BAKING BREAD AT BENNY’S BAKERY• What are the inputs required to bake bread?

• What are the processes required to bake bread?

• What is the output?

Page 8: Operations management

OPERATIONS MANAGEMENT – NOTE TAKING EXERCISE• Read through pp.131-133.• Definition of 'operations management'• The role of the operations manager .

What do operations managers do?• Why is the operations management

function important? How does it assist the organisation to achieve its objectives?

Page 9: Operations management

WHAT IS AN OPERATIONS MANAGER?

ROTE LEARN ALERT:

An operations manager is responsible for the management of resources, the transformation process and the delivery of finished products. The operations manager aims to achieve the efficient and effective use of resources to create the best-quality products at the lowest possible price.

Page 10: Operations management

THE ROLE OF THE OPERATIONS MANAGERLevels of planning and decision making in operations management

Somers, Cain and Jeffery (2011) p.133

Page 11: Operations management

OPERATIONS MGMT: THE HEART OF ALL ORGANISATIONS

Objective of all organisations

To produce their product (the good or service they

sell) as efficiently as possible

Operations management

The strategy that organisations use to

achieve this objective

Operations (producing the actual good or service for sale) is the core function or purpose of an organisation. It is what generates

the revenue!

How operations management is designed and executed affects the: quality of the goods or services, the cost of production, and the capacity of the production process (the number of goods or

services) that can be supplied to the market.

Page 12: Operations management

LINK BETWEEN OPS MAN & BUS. OBJECTIVES & STRATEGY

Operations management decision

Impact on operations management

Impact on achievement of business objectives

Change to a cheaper flour supplier.

Reduce the cost of an input to production - flour

Increase profit because costs have decreased.

Undertake regular quality control tests on jam doughnuts.

Ensures that each batch of jam doughnuts includes the right amount of jam.

Increase profit because sales will increase if the quality of the product is high and consistent between batches.

Purchase a bigger oven. Increase capacity of the bakery and decrease overall production time. More can be produced in less time = Can cut baker’s shifts.

Increase profit because costs have decreased.

Regularly service and maintain ovens

Minimise time lost due to machine break down.

Increase productivity because there is no lost time.

Minimise human labour by investing in machinery to knead and mix ingredients.

Reduce the number of bakers required. Reduce the cost of an input to production – labour.

Increase profit because costs have decreased.

Page 13: Operations management

Operations management influences the quality,

cost availability of goods and services and

therefore profit generated by the company.

Therefore, it influences the achievement of other business objectives, including the ability of the LSO to increase market

share, profits, increase quality & returns to investors.

Predict what would happen to bread prices at Benny’s

Bakery if Benny was able to change suppliers and

decrease the cost of flour from 1.00 p/kg

to 50 cents p/kg?

Predict what would happen to bread prices at Benny’s Bakery if Benny

purchased a larger oven?

How does the operations management function assist the business to achieve its objectives?

Page 14: Operations management

PRACTICE SAC QUESTIONCASE STUDY INFORMATION“Benny’s Bakery” is a Melbourne based large scale organisation with stores in all major shopping centres in Victoria. It produces baked goods including loaves of bread, bread sticks, bread rolls, doughnuts, sweet scrolls, savoury scrolls, meat pies and scones. According to the founder, Benny’s Bakery “has a passion for fresh, delightful bread”. The company has the following overall objectives:

• To provide customers with quality baked goods.• To sell products at an affordable price.• To increase sales and market share.

Analyse the relationship between the operations function and the achievement of business objectives, using Benny’s Bakery as an example.

Page 15: Operations management

SUGGESTED SOLUTIONThe operations function transforms inputs into outputs for sale through a range of processes. It is the core function or purpose of an organisation because it is what generates the revenue for the business. Benny’s Bakery has three objectives; to provide quality goods at an affordable price and in doing so, increase sales and market share. It is the operations function at Benny’s Bakery that will determine whether or not these objectives are achieved. For example, putting in place a quality management strategy like quality control will help Benny to monitor the quality of his goods. This involves setting quality standards and checking the quality of his products against these standards. Thus, Benny can determine whether he is producing quality products and identify necessary changes to the process. Benny could put in place strategies to reduce waste in the production process. For example, maximise the number of scones cut out of a batch. This will assist Benny to minimise his costs and therefore his prices. By lowering his product prices, Benny will be able to increase his sales and therefore his market share. In summary, the way that the operations function is designed and executed affects the quality of the goods and the cost of production, which has a direct impact on the achievement of Benny’s organisational objectives.

Page 16: Operations management

CHARACTERISTICS OF OPERATIONS MANAGEMENT WITHIN LARGE-SCALE

MANUFACTURING AND SERVICE ORGANISATIONS

Page 17: Operations management

THINK-PAIR-SHARE - 2014Tangible (physical)

product (good)Intangible (non-

physical) product (service)

Milk Gardening

Computer Defence

Magazine Medical appointment

Phone Mechanical check up / service

Table Cleaner

Lunchbox Gym

Page 18: Operations management

THINK-PAIR-SHARE - 2013Tangible (physical)

product (good)Intangible (non-

physical) product (service)

Shampoo Dentist

Apples Education

Fairy floss Public transport

Laptop Massage

Vacuum Cleaner

Page 19: Operations management

THINK-PAIR-SHARE - 2012Tangible (physical)

product (good)Intangible (non-

physical) product (service)

Paper Medical check-up

Mars bar Legal advice

Coke Education

Dress Transport

Fruit Cleaning services

Page 20: Operations management

ACTIVITY TIME!

Page 21: Operations management

KEY POINT!The nature of operations varies. Different products utilise different production processes. The nature and type of operations used to produce goods are different to the process used to produce services.

Page 22: Operations management

Somers, Cain and Jeffery (2011) p.136

It’s important to know the differences between goods and services with respect to the operations management function.

OPERATIONS MANAGEMENT: KEY DIFFERENCES BETWEEN GOODS & SERVICES

Page 23: Operations management

KEY ELEMENTS OF AN OPERATIONS SYSTEM IN DIFFERENT TYPES OF LSO

INPUTSPROCESSES /

TRANSFORMATION

OUTPUTS

Page 24: Operations management

Inputs

Raw materials

and componen

tsPlant and

capital equipment

Technology

LabourInformatio

n and knowledge

Time

Capital. Money

Inputs are the resources used in

the process of production.

In order to be competitive, LSO ‘s attempt to procure high quality inputs

for the lowest possible price.

Page 25: Operations management

TRANSFORMATION• The conversion of inputs (resources) into outputs (goods and

services).• The conversion process used to produce goods is different to the

process for services.• LSOs that produce goods are likely to use a process that is highly

mechanised, utilises sophisticated machinery where it can instead of using human labour.

• LSOs that produce services rely much more heavily on the interaction between staff members and the customer. For example, financial advice provided at a bank.

In order to stay competitive, LSO ‘s must ensure their transformation processes are efficient. An efficient

production process is one where there is little waste.

Page 26: Operations management

OUTPUTS• The end result of the organisations efforts.• Either a good or a service.• Good purchased: A good changes hands from the

seller to the buyer.• Service purchased: The seller provides her or her

labour to the buyer.In order to stay competitive, LSO ‘s must produce what the market wants and remain responsive to

changes in custmer preferences.

Page 27: Operations management

ACTIVITY TIME! VIRTUAL OPS SYSTEMS TOUR

Visit the website http://manufacturing.stanford.edu. Select two products to explore and summarise the operations process in table.

Page 28: Operations management

PRODUCTIVITY AND BUSINESS COMPETITIVENESS, THEIR IMPORTANCE FOR AND IMPACT ON THE OPERATIONS SYSTEM

Page 29: Operations management

PRODUCTIVITY & BUSINESS COMPETITIVENESS

• Productivity is a measure of efficiency.

• It is the amount of output produced compared to the inputs required.

• Productivity can be measured using the formula:

Businesses aim to maximise their productivity. In other words, businesses aim to get as much they can out of the inputs they use in the production process.

Page 30: Operations management

PRODUCTIVITY & BUSINESS COMPETITIVENESS

• The more productive an organisation becomes, the more competitive it becomes.

The flour, meat and pastry costs $5. Therefore, in this

scenario each pie cost $2.50 to make.

The flour, meat and pastry costs the same amount. Therefore, in this scenario each pie

cost $1 to make.A business has a “competitive advantage” when it can produce goods better than its competitors. Say the business above improved its productivity by upgrading its cutting equipment and reducing waste. This improvement more than halved the production cost per pie.

Page 31: Operations management

ACTIVITY TIME!

Page 32: Operations management

WHAT FACTORS DETERMINE BUSINESS PRODUCTIVITY?

• The use of technology• Research and development• The quality and maintenance of equipment

and facilities• The types of tasks and the methods used• The layout of facilities• Communication processes – use of

participative management style!• Workplace safety• The level of training of staff• Communication in the workplace.• Getting employees to ‘buy in’ - Share

ownership schemes

Page 33: Operations management

OPTIMISING OPERATIONS MANAGEMENT

The operations manager aims to extract maximum productivity and levels of quality from the production process whilst also achieving ethical and social responsibility objectives. There are four strategies they use to achieve this:

1. Facilites design and layout.2. Materials management.3. Management of quality.4. The extent of the use of technology.

Page 34: Operations management

FACILITIES DESIGN AND LAYOUT (FLOOR PLAN)

Consider the following scenarios:• An office worker needs to walk to the next floor up to collect

paper from the printer.• A hamburger restaurant locates the sliced tomato on the

opposite end of the kitchen to the chopped lettuce and sliced cheese.

• The local independent supermarket places the milk and bread next to one another at the front of the store as you walk in.

KEY IDEA: The physical layout of plant and equipment impacts the efficiency of the organisation’s operations.

Consider how the layouts described affect the operation of the system and therefore affect the achievement of the organisation’s objectives.

Page 35: Operations management

CHOOSING A LAYOUT STRATEGYA number of factors influence the location and the layout strategy, including:

• The product being manufactured / the service being produced.

• The process to be undertaken.• The volume of output required to be

produced or services provided.• Actual amount of physical pace required

and the location.• Occupation health and safety standards

NOTE: Operations facilities are expensive and are constructed to be permanent,so questions of design and layout are critical to operational efficiency and to longer-term business success. Facilities are not easily changed.

Page 36: Operations management

THINGS TO THINK ABOUT WHEN MAKING FACILITIES DESIGN AND LAYOUT DECISIONS

• Occupational health and safety laws must be adhered to.• People need an adequate amount of space to work in.• People need to be able to communicate with their colleagues

easily.• Equipment needs to be located so that it is easily accessible.• Equipment needs to be serviced regularly to avoid breakdown.• Inputs must be located so that they can be accessed & used

when needed.• Ouputs need to be stored where they can be packed & delivered

safely.• Ergonomics must be considered: furniture, equipment, high of

workbenches, protective clothing, lighting, temperature.Facilities design and layout impacts on the health, safety & happiness of employees and it therefore affects their productivity.

Page 37: Operations management

LAYOUT STRATEGIE

S

FIXED POSITION / PROJECT

PRODUCT

MASS CUSTOMISATI

ON

PROCESS / FUNCTIONAL

OFFICE LAYOUT

RETAIL LAYOUT

VIRTUAL FACTORY

Page 38: Operations management

FIXED-POSITION (PROJECT) LAYOUTFeatures• The product remains in one position whilst being built.• The workers and equipment come to the product.• Each individual product is finished before the next one is

started.

Application: • For large and bulky items that cannot be moved.• Used to produce a customised product.

Advantage:• Flexible – build to specifications.

Disadvantage:• Expensive and time consuming – high labour input• Storing materials can be difficult.Examples: Bridges, ships, aircraft, buildings.Aircraft assembly: http://www.youtube.com/watch?v=H_oIh7qxCbQ

Page 39: Operations management

PRODUCT LAYOUTFeatures• Products move along a conveyor belt.• Standardised inputs are put through standard processes to product the required

output.• Involves automation and high levels of technology.

Application• Used when one standardised product is being produced in large volumes.

Advantages• Low per unit cost• Consistency in output rate and quality.

Disadvantages• Expensive to set up initially – capital-intensive high tech.• Employees can become unmotivated through repetitive tasks.• No allowance for any customisation.• The assembly lines stops if there is an issue in one section.

Examples: Yakult, chocolateFridge assembly: http://www.youtube.com/watch?v=f3G3Vm60nqE

Page 40: Operations management

MASS CUSTOMISATIONFeatures• Uses an assembly line.• Employs multi-skilled workforce.• Inputs are added to create variations of the same product.• Involves automation and high levels of technology.

Application• Used when one product is being produced in large volumes but the product can be

customised in some way.

Advantages• Low per unit cost.• Consistency in output rate and quality.• Employees get some variety. • Allows for customisation.

Disadvantages• Expensive to set up initially – capital-intensive high tech.• The assembly lines stops if there is an issue in one section.

Examples: Automotive manufacturing, computer manufacturing

Page 41: Operations management

PROCESS / FUNCTIONAL LAYOUTFeatures • Equipment and workstations are grouped together according to their function (the

task they carry out).Application• Where there are a variety of products or variations on a single product generally

only produced in small amounts.• Suits batch production, where groups of different products move through the

system one at a time. Advantages:• Allows for variation in volume produced.• Allows for specification – good or service to be tailored.Disadvantage:• Can become monotonous for staff involved in only one stage – icing the doughnuts!

Examples: Medical care, bakery

Page 42: Operations management

VIRTUAL FACTORYFeatures • Operations is outsourced.Application• Where some or all of the operations system can be done more efficiently somewhere

else.Advantages:• Reduced fixed costs from plant and equipment.• Ability to take advantage of the cost savings offered in low-wage countries.Disadvantage:• Language and cultural barriers.• High set-up costs.• Difficult to change suppliers.• Possibility of political and economic disruptions in developing countries.• Ethics and social responsibility issues.

Examples: Clothing, IT, customer service.

Page 43: Operations management

RETAIL LAYOUTFeatures • Customers are guided through different sections.• It can be difficult for customers to get what they want because of ‘barriers’ established

to showcase different goods.• Locate high-impulse or high-margin products in prominent locations.• Locate high-draw items at opposite ends of the store• Locate high power (‘high-priority’) items at intervals throughout the store.Application• Used in retail stores where exposure to product is the critical consideration.Advantages:• Customers are exposed to products they did not intend to purchase when they walked

into the store = potential for further sales.Disadvantage:• Customers can get frustrated because they can’t find what they need efficiently.

Examples: Supermarkets and variety stores (Kmart, BigW)

Page 44: Operations management

OFFICE LAYOUTFeatures • Requires efficient movement of information and people and proximity to resources (photocopiers,

computers etc.)• May co-locate colleagues who work in same department together.• Privacy is often a key consideration.• Should include space for employees to take their breaks.• Personal storage space and meeting rooms.• May be open plan or in pods.• Employees need to develop a code of conduct – ‘cubicle etiquette’: minimum noise, tidy work area etc. Application• Used in office buildings, service organisations. Advantages:• Employees have the space and privacy they need to work individually as well as proximity to colleagues

which enables them to work efficiently with others in their team.Disadvantage:• Innovations are removing the traditional office layout. Some employees claim that decreased privacy,

uncertainty and distance from colleagues and resources actually decreases their productivity.

Examples: Bank, Law Firm, School staff room.

Page 45: Operations management

LEAN MANUFACTURING• A philosophy – not a facilities option.• It’s about streamlining production and

minimising the use of resources.• It’s about removing activities and processes

that don’t add value to the product.

It involves….1. Identify what the customers want (quality,

customer service, variety etc.)2. Identify all steps taken to make the product.3. Make all processes flow.4. Remove processes that don’t produce what

the customer wants.5. Ensure that the process only produces the

quantity demanded by the customer.6. Identify and remove waste wherever it exists.

Examples:• Reducing unnecessary movement of

workers, machines and products.• Minimising storage required.• Reducing defects in products and

equipment breakdown.• Reducing waste.• Reducing the time workers wait for work

to come through• Shortening the time taken to switch

equipment and people to produce new products.

Page 46: Operations management

THE USE OF TECHNOLOGY

KEY IDEA: The acquisition of up-to-date technology is one strategy which operations managers use to optimise operations.

Page 47: Operations management

ACTIVITY TIME! USE OF TECH. BRAINSTORM

How does the use of technology change operations in service and manufacturing organisations?

Brainstorm technology used in manufacturing and service organisations.

Page 48: Operations management

HOW DOES TECHNOLOGY IMPACT OPERATIONS? in human labour = in labour costs and in human error

technology = in precision; in quality in transformation time; in efficiency

Read top of p.128

Page 49: Operations management

OFFICE TECHNOLOGY

Refer to “office technology” p.128

Page 50: Operations management

ACTIVITY TIME! TIME TRAVEL….

Let’s consider how some service industries might have operated without modern technology.

Page 51: Operations management

CUSTOMER RELATIONSHIP MANAGEMENT (CRM)

• CRM stores information about existing and potential customers.

• Information can be entered and retrieved by employees all over the business.

• This means that information is easily accessible, it is not duplicated, and therefore it is accurate.

Page 52: Operations management

MANUFACTURING TECHNOLOGYRobotics: Highly specialised forms of technology capable of complex tasks.http://www.youtube.com/watch?v=1X0-58OuFhE

Computer aided design (CAD): Software that can creation and modify product designs. http://www.youtube.com/watch?v=Fyd8ld2s76A

Computer aided manufacturing (CAM): Software that controls manufacturing processes remotely.

Computer integrated manufacturing (CIM): A method of manufacturing in which the entire production process is controlled by a computer.

Page 53: Operations management

ACTIVITY TIME!

BRW – USE OF TECHNOLOGY IN MANUFACTURING (4 minutes)http://tv.brw.com.au/video/8395?play=1#7425

FUTURE USE OF TECHNOLOGY IN MANUFACTURING (9:42) minutes)http://www.youtube.com/watch?v=hmxjLpu2BvY

Page 54: Operations management

THE USE OF TECHNOLOGY: ETHICS AND SOCIAL RESPONSIBILITY CONSIDERATIONS• Technology can replace some people’s jobs. However, it can also

create new jobs!• How do we transition to a technology intensive process in an ethical

and socially responsible manner?• Assist redundant employees to find new jobs.• Try and re-deploy redundant employees into other areas of the business.• Train employees to use and maintain the new technology.• Multi-skill employees so they can do various jobs.

Page 55: Operations management

MATERIALS MANAGEMENTKEY IDEA: It’s about managing the use, storage and delivery of materials to ensure the right amount of inputs are available

when required.

Page 56: Operations management

MATERIALS AND SUPPLY CHAIN MANAGEMENT: ELEMENTS

INVENTORY MANAGEME

NT

PROCURMENT OF INPUTS

TRANSPORT AND

DISTRIBUTION

(LOGISTICS)

Supply chain management definition: The process of integrating and planning, implementing and controlling the system of organisations, people, technology, activities, information and resources that transforms inputs into finished outputs.

Page 57: Operations management

MATERIALS HANDLING AT TOYOTA!

https://www.youtube.com/watch?v=Ohu9WH3a5FM

Page 58: Operations management

MATERIALS PLANNING1. Develop a production plan: Outline the activities necessary to

combine resources (inputs) to create goods or services (outputs).

2. Develop a master production schedule (MPS): Provide details of what is to be produced and when.

3. Develop a materials requirements plan (MRS): Create a list of all the materials required to meet the orders outlined in the MPS.

Consider: Supplier lead times Exact number of inputs required. Stock already on hand purchasing procedures (bulk, in advance?)

Page 59: Operations management

MATERIALS MANAGEMENT APPROACHES

Approaches

Bar coding

Stock taking

Materials handling

Master production scheduling

Materials requireme

nts planning

Just-in-time

delivery

Supply chain

management

Page 60: Operations management

THE MANAGEMENT OF QUALITY

• Consumers look for high quality at the lowest price.• High quality producers gain a competitive advantage over their

rivals.

Quality management programs aim to:• Minimise waste• Minimise defects rates• Produce consistently high quality goods and services• Achieve quality standards or benchmarks

Page 61: Operations management

THE MANAGEMENT OF QUALITY – BRAINSTORM• What is quality?• What are the

features of a quality product?

• What strategies can you put in place to maintain the quality of your product?

Page 62: Operations management

QUALITY – WHAT IS IT?Quality is the degree of excellence of goods or services and their fitness for a stated purpose.

Quality produc

ts

ReliableDurable

ConsistentConform to established

standardsEasy to use

Well designedDelivered on time

Include after sales serviceOf an agreeable appearance

Page 63: Operations management

ACTIVITY TIME!• List and explain the characteristics you would look for in each of the

following products/services for it to be judged as ‘quality’:

• An education• A car• A hamburger• A business suit• A bathroom renovation• A taxi ride• A household appliance• A mobile phone service

Page 64: Operations management

Quality managem

ent

Quality control

Quality assuranc

e

Total quality

management

Quality managemen

t in LSO’s may take

the form of one or a

combination of the

following approaches.

Page 65: Operations management

QUALITY CONTROL• Physical checks at different stages of the

production process.• Aim is to ensure products and services

meet established standards• Defective products are rejected and may

be sold as seconds. • It’s a reactive process, meaning it aims to

detect defects after they have happened.• Ops. Manager decides whether production

must be stopped.• Sometimes a product recall may be

necessary.

What quality control measures did Yakult have in place?

Page 66: Operations management

QUALITY CONTROL STAGES

Page 67: Operations management

QUALITY ASSURANCE• Aim is to build quality into work processes.• It’s a proactive process, meaning it aims to avoid errors before they

occur.• Organisations may enlist the help of an external body to ‘certify’

their processes against national or international quality standards.

What are the benefits of external quality certification?http://www.saiglobal.com/Assurance/quality-business-management/Benefits_of_ISO9001.htm

http://www.saiglobal.com/assurance/quality-business-management/

ISO – International Organisation for Standardisation

Page 68: Operations management

BENEFITS OF EXTERNAL CERTIFICATION• Help reduce costs by identifying areas of waste or duplication. By having the

entire process laid out and viewed regularly, it provides insight into where efficiencies may be gained.

• The “FiveTick” StandardsMark™ logo clearly lets customers know that you are certified with the market leading certification body in Australia.

• Improved product or service quality and consistency so your customers know what they are getting time and time again.

• Exporting into global markets customers may demand an Internationally recognised certification.

• Contracts and tenders, especially in government, may request ISO 9001 certification as a pre-requisite.

• Competitive edge over other companies that don’t have a system in place. • Documenting processes and locking in system changes. Can help ensure

that your business can continue to operate effectively, even if staff leave.• Staff can follow the systems and procedures giving you more time to deal

with more critical business issues.• Locking in best practice and using this as a benchmark to further

improve.• Reviewing and documenting issues and potential issues, helps

identify key trends and eliminate problems. You can then base any actions on real data.

Page 69: Operations management

QUALITY CERTIFICATION PROCESSES

Page 70: Operations management

AREAS OF CERTIFICATION

Standards cover aspects such as:• Production process• Training of staff• Documentation of processes• Controls• Corrective Action• Auditing of processes

What does the globe have to do with quality assurance certification?

Page 71: Operations management

KEY QUESTION

What is the difference between quality control (QC) and quality assurance (QA)?

Page 72: Operations management

KAIZEN! (CONTINUOUS IMPROVEMENT) = TQMWilliam Edwards Deming, an American statistician first developed TQM in Japan after WWII. He was sent to Japan to assist with the reconstruction. His idea was that if company’s tried to build a product the right way the first time, organisations would avoid the expense of inspection and the waste of rejected products. The Japanese adopted Deming’s philosophy and developed them further.

Page 73: Operations management

TOTAL QUALITY MANAGEMENT (TQM)• A holistic approach to quality. • Organisation wide commitment to excellence. • All members of an organisation participate in ongoing

improvement.• Quality is a commitment and a responsibility of everyone.• Aim is to improve performance at every level in every

aspect.Core TQM concepts:1. Continuous process improvement2. Customer focus3. Defect prevention4. Universal responsibility

See p.125 of your text book

Page 74: Operations management

TQM CONCEPT EXPLANATION

CONTINUOUS IMPROVEMENT

Empower employees by placing them into a “quality circle,” a work team. Quality circles are responsible for analysing problems with their part of the overall business and developing solutions to fix it. In this way, employees are constantly striving for improvement.

CUSTOMER FOCUS

Find out what the customer (both internal and external)needs and wants and ensure the process provides it

DEFECT PREVENTION

Tries to prevent defects from occurring by creating reliable production process.

UNIVERSAL RESPONSIBILI

TY

No one person is responsible for quality. Everyone plays a part and should seek new ways to improve their product or service.

Page 75: Operations management

KEY QUESTION

Why do you think “quality circles” are so successful in identifying strategies for quality improvement?

Page 76: Operations management

ETHICS AND SOCIAL RESPONSIBILITY

• Brainstorm

• Refer to the ethics and social responsibility chapter (chapter 12) focussing on operations management

• Environmental management system (EMS)

• Triple-bottom line reporting – Social responsibility report