A Presentation BY Presenation for NBR,2009 Bonded Warehouse Management: Possible IT Initiative DR. MD. MATIUR RAHMAN ADDITIONAL DIRECTOR GENERAL Customs, Excise & VAT Training Academy Sagorika Road, Chittagong. Phone: +880-31-751940 e-mail: [email protected][email protected]Print to PDF without this message by purchasing novaPDF (http://www.novapdf.com/)
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A PresentationBY
Presenation for NBR,2009
Bonded Warehouse Management: Possible IT
Initiative
DR. MD. MATIUR RAHMANADDITIONAL DIRECTOR GENERAL
Customs, Excise & VAT Training AcademySagorika Road, Chittagong.
Objective Objective • The main objectives of the Customs Bond
Commissionerate are as follows:• Help and facilitate the export business• Ensure proper collection of revenue• Control misuse of bond facilities through risk
management• Preserve and record various data
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Current System..1• Now the bond commisiionerate manages bond related
activities in traditional ways . Present system has lack of transparency and also has scope of avoiding responsibilities. Major disadvantages of present system are as follows:-
• There is no proper control over the system of issuing license to the bonders. So always there has opportunity to make the system corrupt which ultimately may create indiscipline in the bond Commissionerate.
• Lots of physical file handling with maximum risk• License day to day process (Renewal, Audit, Intra bond
transfer etc.) taking so many steps• Corresponding with lien banks taking much time
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• No proper controlling of Utilization Declaration (UD)• Smoggy passbook management system • No proper justification over Utilization Permission (UP)• No proper justification of Import Entitlement/Quota• Control less flow and less synchronized audit function• Unaligned monitoring system over updated DEDO co-efficient• Claim duty & taxes for expired bonding goods taking much
time with lots of error• Demand adjustment bugs occurred while calculating
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• The automated bond network will enable to supervise and oversee all bond related activities electronically. It is believed that after introducing automated system, the efficiencies and cost savings will greatly improve by delivery services in time.
• The automation will save time and ensure accountability• Successful implementation of the automation process would
change the mindset of all stakeholders.• Import-export will take place more smoothly and cost of trade
will be reduced.
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• According to the project outline, clearance procedures will be reduced to minimum stages from the lengthy and flat steps
• Companies can be benefited by using automated filing, reduced paperwork, personnel, and administrative costs, participating in the initial development, and filing all data at a central filing point
• Next section would derive the overall procedures & functionalities of Bond Commissionerate with the existing system as well as current problems by running the operations & would also derive the precise solution what we are going to naming “Bond Commissionerate Automation”
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Proposed Automation Proposed Automation Project…1 Project…1 • 1. License 1.1 Bond License Issue (Initial Step)• 1.2 Bond License process (day to day business as when &
required) • 1.2.1Renewal of Bond License• 1.2.2 Extension of bonded period• 1.2.3 Cancellation/ Suspension of bond license• 1.2.4 Addition/Subtraction of raw materials at the bond license• 1.2.5 Temporary/Permanent Intra-Bond Transfer of Raw Materials• 1.2.6 Change of Ownership of Bond License and management of Irregularities • 1.2.7 Transfer/Extension of Factory & Management of related Irregularities• 1.2.8 Import Entitlement Approval/Enhancement &Management• 1.2.9 Permission for Releasing Bank Guarantee • 1.2.10 Temporary/Permanent Intra-Bond Transfer of Raw Materials (EPZ)• 1.2.11 Addition / Modification & Interface with Lien Bank• 1.2.12 General Bond Acceptance• 1.2.13 Approval for opening part file
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Proposed Automation Proposed Automation Project…2 Project…2 Electronic Bond Register
2.1 In Bond Management2.2 Ex Bond Management2.3 UP Management2.4 Consumption certificate/declaration/input-output co-efficient2.5 Consumption certificate for supervise bond2.6 BE Submission for home consumption2.7 Lien Bank
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Online Customs RegistrySystem will automatically get the bonded tagged dataSystems will automatically cross-check with the license, BGMEA, BKMEA for UD, IP/EP for EPZ.
Import (Tag Imported BL/AWBL No. as that for Bond)
Bond Commissionerate Online Approvals if necessary
Update Registry Entry as per approval/rejection
Pass Book Registry Process (6 Steps) After Automation
While Export Check with Lien Bank, UD, EP as well as Bangladesh Bank
Calculate Balance
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Online Customs Registry System will automatically get the bonded tagged data Systems will automatically cross-check with the license, BGMEA, BKMEA for UD, IP/EP for EPZ.
Online Application for UP, after application submission auto cross check with the UD, L/C, Consumption sheet
Auto Cross check with the Import Entitlement
Online Entry In-Bond Register
Electronic Bond Register Process (6 Steps) After Automation
Online Approval/Rejection
Auto Generate Balance
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Export made (After completion of all sort of work by the bonder)
Proceed Realization Certificate
No. date, amount, applicant, Qty, PI, Packing List, Bill of Exchange
QtyNo. date, amount, applicant, Qty
B 2 B doc recvd. - Which doc, How much, What Qty?-Which Export L/C,Full or Partial-Foreign Document Bills of Purchase- Funded facility through packing credit and export credit
Query for Proforma Invoice:- If goods imported is above 200,000 then PI should require credit report.- If above 500,000 then Indent is requires & credit report of supplier is obtained.
Business Flow: Current System - Export
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Retirement/Payment (Either Sight Payment or Deferred Payment)
If B2B is Sight Payment then it is made immediately creating a Force Loan (SOD Exp) in the name of the Bonder. If B2B is Deferred/Usance then Bank informs the maturity date & on maturity payment is effected.
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Performance Register includes the following: Information related to Ex L/C, Master L/C Information related to B2B L/C Information related to Export (for verification) Export Quantity Shipment Date ELC Contract Expiry Date BTB Entitle in FC BTB L/C No. BTB Bill No. L/C amount Bill amount in FC Imported Item Bill maturity date Type of investment – PC, ECC, SOD Export LD No. Disbursement amount in Tk. Outstanding amount in Tk LD Expiry date Export status Doc. Lodgment type – FDBC (Foreign doc Bill sent on Collection) FDBP (Foreign Doc. Bill of Purchase), Amount in FC Outstanding balance in FCBPAR
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Develop a full scale IT Strategy Have a total project control
Have a Project Management Team Have a Project Development team Have a Project Maintenance team
IT Domain Members Infrastructure with Hardware/ Software and Network team
Participation among stake-holders Making sure that all the stakeholders participate Making roles for all in a defines format Involve them in all activities In project Definition Phase
Training phase User acceptance Phase Execution phase
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The truth about any IT initiative is “ Change “ and change is always unavoidable It is the change management strategy that shall determine the true success of the Project In change Management - the stakeholders must be involved and be convinced
Building and Maintaining Infrastructure
The infrastructure has to be world-class The system must be maintained to cater the future need Must have right mix of people process and Technology ( PPT - the infrastructure).
Having the right Audit Practices for three processes:
Value governance IT portfolio management IT investment Management
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Hardware specification derived from state of art technology
Item Description Quantity
Database Server With on-line UPS(Store All Module Generated Data)Linux Server 2003, 200832-bit and 64-bit (x64) supported, My SQL Server 5.0IBM recommendedX3500 IBM 8GB RAM 2 Processor Dual Core
1
Back-up/Storage Server
SAN ICM 2 Slot 2 Terabyte Hard diskIncluding all SAN related software
1
Application Server Apache LinuxLinux Brand ServerIBM RecommendedX3500 IBM 8GB RAM 2 Processor Dual CoreWith on-line UPS(Store All Module Generated Data)
1
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Personal Computer Latest PC (IBM LENOVO Core2 Duo) · Intel® Xeon W3505 2.53 4MB/1066 DC CPU · Genuine Windows Vista® Business 32-bit with downgrade to
Windows® XP Professional custom installed· HP 2GB (2x1GB) DDR3-1333 ECC RAM · NVIDIA Quadro FX380 256MB Graphics · HP 250GB SATA 7200 1st HDD · HP 16X DVD+-RW SuperMulti SATA 1st Drive
100
Printer:Network
In-line laser printing technology, direct-to-page printing, Up to 600 x 600 dpi, Microsoft Windows 98 SE and Me (driver only); Microsoft Windows 2000, XP 32-Bit, Server 2003;
(HP 40105N)
3
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