OpenStack Summit Fall 2012

April Event Feedback

April Event Feedback - Programming

‣ Desire for more Design Summit sessions, and more time per session, but not more sessions running parallel

‣ Workshops well-received and standing room only. Requests for more workshops

‣ Conference felt short (1 ½ days + ½ day workshops) for traveling long distance. Should be at least two full days

‣ General session felt too long – break it over two days

April Event Feedback - Logistics‣ A/V needs improvement; took too long to get the videos online

‣ Most did not favor capped Design Summit registration and that invitations were first sent to previous contributors

‣ Schedules and maps need to be more prominent in the venue

‣ Internet worked very well and is critical for a successful event

‣ Sponsors interested in more visibility, especially booth size

‣ Received many walk-up requests for registration, but lacked ability to process payments on-site. Also need to monitor badges more closely

‣ Need for more space overall – general session, breakout rooms and hallways full – also made it noisy in breakout rooms – hotel rooms sold out / got expensive

OpenStack Summit PlansFall 2012

Dates

‣ Folsom Release | September 27

‣ Design Summit & Conference | October 15-18

Proposed Format

‣ Design Summit runs Monday – Thursday with four blueprint-driven tracks + Related Projects + DevOps

‣ Conference runs Tuesday & Wednesdays with 3-4 tracks, followed by workshops Thursday

‣ General session for all attendees Tuesday & Wednesday mornings

‣ Potential to add workshops Monday or Friday, or more Conference tracks Thursday

‣ Space to organize development sprints Friday if anyone is interested

OpenStack Summit

Monday

Tuesday Wednesday

Thursday

Morning

Lunch

Afternoon

General Session

General Session

Design Summit Kickoff

Desi

gn

Su

mm

it

DevO

ps

Com

merc

ial E

cosy

stem

Com

mu

nit

y B

uild

ing

Rela

ted

Pro

ject

s

Gett

ing

Sta

rted

Op

en

Sta

ck in

Act

ion

Desi

gn

Su

mm

it

DevO

ps

Desi

gn

Su

mm

it

DevO

ps

Evening

Develo

pin

g F

or

OS

API

Dep

loym

en

t W

ork

skop

s

Desi

gn

Su

mm

it

Desi

gn

Su

mm

it

Location Search

‣ Broad search for venue to accommodate 1,200 plus addition meeting space for parallel events

‣ National search for venues including Anaheim, Denver, Los Angeles, Miami, New Orleans, San Diego, Seattle and Vegas

‣ Based on requirements (budget, space, etc.), best option is San Diego

San Diego

‣ San Diego Manchester Grand Hyatt

‣ Best meeting space and ample hotel rooms – entire event can comfortably fit in one venue

‣ Comparable network infrastructure to San Francisco

‣ Great hotel room price, and more options nearby

Floor Plans

Main Floor

Design Summit Sessions

Second Floor

General SessionConference Sessions

Exhibitor Area

Registration ‣ One registration system for both Design Summit

& Conference

‣ Discount or free registration for all code contributors

‣ Fee waved for attendees that qualify for scholarship – non-profit, students, individual contributors

‣ No invitation required or cap for Design Summit

‣ Programming designed to route attendees to sessions that are the best fit rather than register for separate events

Speakers

‣ Design Summit session topics still selected by technical leads through a specific website

‣ Conference will again have call for presentations

‣ More Conference breakout sessions and workshops - opportunities to speak

‣ Would ideally like to set up crowdsource tool for speaking submissions (like SXSW panel picker) – any experience or ideas?

Sponsors‣ For the first time, dedicated exhibit area with larger

booths for Headline and Premier sponsors

‣ Finalizing sponsorship prospectus, which should be posted in the next few weeks

‣ Limited availability sponsorships on a “first signed agreement” basis

‣ Evening events again open to sponsors

‣ Rackspace listed as organizer for the last time

‣ Please contact [email protected] with any questions in the meantime

Summary of Changes for Fall Event

‣ Design Summit running 4 days rather than 3 days to allow for more sessions without adding tracks

‣ Design Summit & Conference running as parallel rather than consecutive events with two full days of Conference content

‣ One system for registration and same price for both Design Summit & Conference attendees – no cap or invitation for DS

‣ Hiring professional events firm to increase production quality and sponsor value

‣ Breaking up the general session over two days for shorter session each day

‣ Schedule more workshops, at least one full day

Summary of Changes for Fall Event

‣ Design Summit running 4 days rather than 3 days to allow for more sessions without adding tracks

‣ Design Summit & Conference running as parallel rather than consecutive events with two full days of Conference content

‣ One system for registration and same price for both Design Summit & Conference attendees – no cap or invitation for DS

‣ Hiring professional events firm to increase production quality and sponsor value

‣ Breaking up the general session over two days for shorter session each day

‣ Schedule more workshops, at least one full day

Spring 2013 Date & Location

‣ Setting date much earlier, so we have more choice & negotiating power with venue

‣ Ideally we can secure Spring 2013 venue and be ready to announce at Fall event

‣ Tentatively looking at April 22-26, 2013 for the Spring conference according to release schedule

‣ International event in 2013?