Open-Source, Open-Access Digital Archives in the Sunshine: A Review of Current Initiatives in Florida’s Public Universities Kelsey Adams and Mia Tignor School of Information, University of South Florida James Anthony Schnur Special Collections and University Archives Nelson Poynter Memorial Library University of South Florida St. Petersburg
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Open-Source, Open-Access Digital Archives in the Sunshine: A Review of Current Initiatives in Florida’s Public Universities Kelsey Adams and Mia Tignor.
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Open-Source, Open-Access Digital Archives in the Sunshine:
A Review of Current Initiatives in Florida’s Public Universities
Kelsey Adams and Mia TignorSchool of Information, University of South Florida
James Anthony SchnurSpecial Collections and University Archives
Nelson Poynter Memorial LibraryUniversity of South Florida St. Petersburg
Early Automation Trends
The old “card” catalog, March 1986, shortly before the arrival of LUIS, the online Library User Information System.
Barcoding “party” in 1985, before LUIS online system became fully operational in Florida’s SUS
Offering a demo of LUIS, the Library User Information System, 1986
End of the “card” catalog at USF St. Petersburg, 1990
Wayback Machine Snapshot from 13 July 1997
Wayback Machine Snapshot from 13 July 1997
Wayback Machine Snapshot from 28 April 1999
Early databases of digital collections and resources
available through WebLUIS
Wayback Machine Snapshot from 12 January 1998
Wayback Machine Snapshot from 24 December 1997
Wayback Machine Snapshot from 24 December 1997
Wayback Machine Snapshot from 31 January 1998
Wayback Machine Snapshot from 31 January 1998
Portal to all libraries of the University of South Florida system through the USF Virtual Library project, 1999
Wayback Machine Snapshot from 2 October1999
Wayback Machine Snapshot from 24 April 1999
Wayback Machine Snapshot from 27 April 1999
Wayback Machine Snapshot from 9 February 1998
Wayback Machine Snapshot from 9 February 1998
Wayback Machine Snapshot from 23 July 2001
Wayback Machine Snapshot from 13 February 2004
Open Access Software in Florida University Special Collections & Archives: An Exploratory Survey
Mia Tignor and Kelsey Adams
A five minute questionnaire designed as an exploratory survey to evaluate what software for content management in digital collections and archives are already in place and to gauge the satisfaction of these programs was sent to all 11 Florida public universities (below) and the Florida Center for Library Automation (FCLA):
•Florida A & M University•Florida Atlantic University•Florida Gulf Coast University•Florida International University •Florida State University•New College of Florida•University of Central Florida•University of Florida•University of North Florida•University of South Florida•University of West Florida
METHODOLOGY
RESULTS
Pros of Open Access
•Simplicity of use; both inputting and accessing•Multiple functions•Budget-friendly•Community support
“…All of these (open access) tools have large user communities that provide new features/plugins and assistance with diagnosing and troubleshooting problems.”
“…Dspace is easy to use, very intuitive and open source. It has a loyal and well established network of fans and programmers throughout the world.”
Cons of Open Access
•Technical skills
•Material formats vary
•Compatibility
“…although the source code is free, open source software frequently requires other resources and expertise to implement, such as programmers and system administrators, which can be more expensive in the long run.”
Pros of Proprietary
•Familiarity
“…”the systems we have in place are appropriate for our present staffing models and resources and generally allow staff to retrieve materials in a timely and accurate manner.”
Cons of Proprietary
•Numerous limitations•Cumbersome
“…without access to the source code, it’s very difficult to diagnose or fix problems, It’s also impossible to develop new or improved features.”
“…we found the commercial tools like DigiTool, ContentDM and related to be insufficient to our needs and so do not use them.”
IN THE FUTURE?
•FCLA/CCLA and Islandora
•Open Access + Proprietary
The USFSP Digital Archive
http://dspace.nelson.usf.edu
Example of extracted text from the original document
Example of corrected text to promote access to content in the original document
Scanned document
Non-public bitstreams that document our permission to provide open access
Non-public bitstreams that document our permission to provide open access
Bitstreams safely archived far away from Tampa Bay!
Deeds of gift and donor paperwork scanned and mounted in a non-public area of the USFSP Digital Archive with date and time stamps, in case anything happens to the original copies.