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open source administration software for education
Kuali People Management for the Enterprise (KPME)
Welcome!
• Introductions:Aaron Neal – Indiana UniversityMary Byrde –Indiana UniversityCarla Espinoza – Iowa State UniversityDirk Merkel/Randy Ozden – VivanTech
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open source administration software for education
Kuali People Management for the Enterprise (KPME)
Who are we and what are we doing here?• Representatives of the Founding Partners• Here to share news about a new Kuali project
launch– A project with short-term and long-term plans to
help answer HR/Payroll questions – A project to provide systems solutions &
efficiencies– A project called - KPME
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open source administration software for education
Kuali People Management for the Enterprise (KPME)
What is KPME?• An open-source, comprehensive HR/Payroll
system• Built for Higher Education by Higher Education• Through collaborative relationships within
higher education and with our commercial partners
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open source administration software for education
Kuali People Management for the Enterprise (KPME)
Founding partners are represented here today
Indiana, Iowa State, and VivanTech will tell you why they are Kuali Investing Partners …
Let’s begin with Iowa State
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open source administration software for education
Kuali People Management for the Enterprise (KPME) (Carla’s “Why-1”)
HR trenches (service) - 15 yearsHR management (deployment) – 20 yearsHR strategic planning (enterprise) – 15 years
• To improve service, deployment, and planning to meet and advance the needs of the enterprise
• To solve pay, people and position questions• To use a community of experts to explore options for
our unique needs
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open source administration software for education
Kuali People Management for the Enterprise (KPME) (Carla’s “Why -2”)
• Cost of commercial/proprietary sources impossible for ISU
• Kuali provides the opportunity to help design what we need
• Kuali helps leverage the experiences of others in the higher education community
• Kuali offers varied investment opportunities
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open source administration software for education
Kuali People Management for the Enterprise (KPME) Place holder for Mary’s slides
• By higher ed for higher ed• At mercy of updates dictated by vendor• Current vendor is cost prohibitive
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open source administration software for education
Kuali People Management for the Enterprise (KPME) Place holder for Dirk’s/Randy’s slides
Next…
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open source administration software for education
Project Planning Status
• High level analysis and estimates for core modules completed (See Project Plan
https://kuali.org/system/files/HR-pre-project-plan-Nov-2009.pdf)
• Development in process for Time and Attendance System (Target for IU Implementation July 2011)
• Analysis of Leave Management system alternatives• Detailed analysis and design of HR Core Transactions to
start soon• Planning for Payroll
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open source administration software for education
Time and Attendance
• Comprehensive time management system supporting the recording of time for hourly and benefit eligible staff
• Based on system at Indiana University supporting over 19,000 hourly and biweekly staff
• Built on Rice 1.0.1 and integrated with KEW, KIM and KFS
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open source administration software for education
Time and Attendance
• Configurable to your institution’s policies– Pay Periods– Daily and Weekly Overtime Rules– Clock entry and Manual time entry– Rounding Rules– Premium and Shift Differential Rules– IP Address Tracking
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open source administration software for education
Leave Management
• Evaluating existing systems for a starting point– IU’s ePTO – Leave Accrual and Time off Reporting
for exempt staff– Other Systems
• Looking for an early success– Converting existing system already built on Kuali
toolset
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open source administration software for education
Leave Management
• Core Functionality– Leave Accruals – Time Off Requests– Time Off Reporting– Integrated with Time and Attendance– Support for exempt and non exempt staff– Integrated with KEW and KIM
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open source administration software for education
HR Core Transactions
• Analysis and design to begin in late 2010• Define core data model for HR data
– Position Activities– Person Activities– Employee Activities
• Using IU HRMS eDoc system as model for document design
• Integrated with KEW, KIM and KFS
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open source administration software for education
HR Core Transactions
• Example Documents– Person Activities
• Add / Maintain – Name, Address, Personal data, etc.
– Position Activities• Add Position• Modify Position and Incumbents
– Employee Activities• Hire, Promote, Demote, Terminate, Leave of Absence,
Transfer• Maintain – Job, Source of Funds, Pay Rate, etc.
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open source administration software for education
HR Core Transactions
• Can Core HR Transactions be implemented stand alone?
• YES – Use the system as a front end to your existing HR system
• Why implement stand alone?– Workflow enable transactions for electronic routing and approval– Allow for custom business logic outside of your HR system– Take advantage of enhanced functionality over your existing HR
system– Step 1 on your way to full KPME implementation
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open source administration software for education
HR Core Transactions
• IU uses HR eDocs as a front end for PeopleSoft to:– Distribute transactions to departments– Add custom business logic without modifying
PeopleSoft business logic– Lessen impact of PeopleSoft upgrades on the end
user
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open source administration software for education
Kuali People Management for the Enterprise (KPME)
Our enterprise solutions will be presented in modules. Information and our project plan is available on the Kuali web site:
http://www.kuali.org/system/files/HR-pre-project-plan-Nov-2009.pdf
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open source administration software for education
Kuali People Management for the Enterprise (KPME)
Current status… • Time: Recording and Reporting
– In test– Delivery date is July 1, 2011
For a demonstration of Time and a broader discussion of KPME, please complete the form at the back of the room and visit us at ____
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open source administration software for education
Kuali People Management for the Enterprise (KPME) Conclusion and Invitation!
If you have been wondering how you can • Respond to the demands of a changing work
force and work environment, • Support a more data-driven decision-making
structure, and • Comply with myriad rules and regulations, while trying to be as • Efficient and service-centered as possible,
explore Kuali community solutions – KPME!
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open source administration software for education
Kuali People Management for the Enterprise (KPME)
Our KPME solutions will be presented in modules. Additional information and our pre-project plan are available on the Kuali web site:
http://www.kuali.org/system/files/HR-pre-project-plan-Nov-2009.pdf
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open source administration software for education
Kuali People Management for the Enterprise (KPME)
• For a demonstration of Time and a broader discussion of KPME, please complete the form at the back of the room and visit us in the Showcase foyer.
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open source administration software for education
Kuali People Management for the Enterprise (KPME)
Questions?