Online Postgraduate Admissions Project Kate Ward – Project Manager Clare Streatfield – Postgraduate Admissions and Recruitment Manager Hannah Waring – Business Analyst
Mar 28, 2015
Online Postgraduate Admissions Project
Kate Ward – Project Manager
Clare Streatfield – Postgraduate Admissions and Recruitment Manager
Hannah Waring – Business Analyst
Processes working group• Reviewed current processes
• Identified key roles and responsibilities within the process
• Re-designed and mapped standardised ‘As to be’ process
• Ensure processes and procedures are aligned to the new Hobsons system
Summary of key issues
• Duplication
• Lack of consistency in process
• Limited management information
• Responsibility
• Poor customer experience
• Lack of trust
Key roles of the process
• Upload applicant details in student system (SITS)
• Check applicant meets programme requirements
• Authorise offer/decision
• Communicate to applicant
• Report on management information
As to be process
What not doing• Continuing with a range of individual, locally
developed processes
• Paper tracker forms
• Local department databases
• Photocopying applicant files• Extended turnaround times
What not doing
• Duplicated paper applicant file at faculty, department and supervisor level
• Department informal offer notification
• Sending offer letters and offer of admission forms by post
• Using local databases to run management information queries
Benefits• Simplified processes/ eliminating non-
value added activities (local databases)
• Enables academics to optimise time available for teaching and research
• Operating in a much more uniform manner across the University
• Encourages the sharing of best practice
• Support staff career development
Have your say
• Is there anything that we have missed?
Email comments/feedback by Monday 12th October to:
• Hannah Waring, Business Analyst [email protected]
• Kate Ward, Project Manager [email protected]
• Clare Streatfield, PG Recruitment and Admissions Manager [email protected]