Online Membership System (OMS) Regional Workshop.

Online Membership System (OMS)

Regional Workshop

Agenda

1. Introductions

2. Benefits

3. Things to note

4. Key stages

5. Support and Training

6. Let’s have a look

7. Q&A – throughout

Benefits

• Accelerate the processing of annual renewals and day to day registrations

• Assist club officers in maintaining their membership information and calculating fees due  

• Provides members with the ability to amend their own personal details 

• Provides a scalable and flexible application to accommodate the current and future data storage strategies of the ASA and WASA

• Access to reports• Ability to view club financial status

Things to note

• Will replace CMS and current paper based processes

• Is not a system to replace existing club management software e.g. Swim Club Manager

• Will still require signed paper membership forms – Cat 2 only

• Ability to export membership information into club management systems

Key Stages

• Phase 1a – Club System• Phase 1b – Administration System• Phase 1c – Members System

• Go Live – January 2012• Members System – February 2012

Support and Training

• Regional Workshops• Virtual Workshops – dates on next slide• User guide will be sent to clubs direct and be

available on the website prior to launch• Dedicated membership services team• Hints and Tips on each of the pages• FAQ’s• Online demonstration of the system

Virtual Workshops

• Using Cisco Webex• Must pre-book, only 22 places per workshop

– Friday 11th November, 7pm – Sunday 13th November, 2pm – Monday 21st November, 7pm– Friday 25th November, 7pm – Wednesday 30th November, 7pm – Monday 5th December, 7pm– Tuesday 6th December, 7pm– Wednesday 7th December, 7pm

• Each club will have a Club Online Administrator which is the Club Registration Officer that is registered with the ASA

• Initial steps - need to activate the log in details

• Please ensure your registration officer has an email address lodged with the ASA

• To activate your membership input your information – membership number, email, surname– get a e-mail to activate (only valid for 24hrs)

– create a password

– use the system

Log On Information

Things to know• Can only assign rights if the member is a club

officer• Difference between renewals membership screen

and everyday membership screen• Cannot submit renewal data until such a time an

action has been made• Can complete renewals over a period of time –

building a renewals batch• Can only select data protection choices

and website visibility on a new member

Things to Know

OMS for members:• Individual member will be able to view their own

details such as:– Name, address, DOB, email address, data protection

choices, qualifications

• Individual member will be able to amend:– Address, telephone number, email address, data

protection choices, website visibility

Thank you

Please complete the feedback form

– available as a hard copy or leave your email to receive the web link

http://www.keysurvey.co.uk/survey/391841/1b1b/