One Portal to Open it All Matthew Vanden Boogart Amanda Mesirow Aggie Witowski Portal Conceptual Development Team Ellingsburg University.

One Portal to Open it AllMatthew Vanden BoogartAmanda MesirowAggie Witowski

Portal Conceptual Development Team

Ellingsburg University

Portal Proposal Overview

• So What? – Why a Portal?

• Commitment to Success – The People Behind the Scenes

• Taking Steps Towards Success

• A One Stop Shop – Identifying the Consumer

• What’s Inside – Organizing the Chaos

• Bringing it to the Consumers

So What?

• Millennial Students on Campus1

• Instant access to information and results

• Distance Learning Students Require Access to Student Services2

• Portals Put Responsibility on the Consumer• Information at their finger tips when they want it

• More Colleges are Going to an Online Presence3

• Universities need to remain competitive to recruit and retain students

• Financial support exists to assist in portal development4

Commitment to Success

• Aforementioned Committee Members• Ourselves, Chair• Director of Residence Life• Rep. – Office of Communications• President of Faculty Senate

• Additional Consumers/Committee Members• President of Student Government• Two Graduate Students• Three to Five Undergraduate Students

• Students Leaders, Greek Community Members, Non-Involved Students, etc.

• Rep. – Student Life (Dean’s Office)

Taking Steps Towards Success

1. Identify Committee Members

2. Identify Portal Consumers

3. Identify Consumers Needs and Wants

4. Organize Portal Content

5. Develop Portal

6. Assess Usability

7. Revise Portal(repeat steps 6 & 7 till portal is complete)

8. Release Portal and Market

A One Stop Shop

Students - On-Campus - Distance Learners

Faculty

Staff

Future University Members

What’s Inside

Single Login

Customized Front Page

Academic Library

Campus Life Employment

Student Record Financial

Resources Local Community

Email Student Calendar

A Closer Look Inside

AcademicCalendar

CourseEvaluations

Time Tables

Course Management(e.g. Blackboard)

Enrollment

Colleges & Department

Info

Academics

Hours &Locations

DatabaseLinks

CourseReserves

Holds

Check Outs

Catalog

Library

A Closer Look Inside (cont.)

StudentNewspapers

StudentDevelopmentWorkshops

Athletics

StudentOrg Listing

News

Events

CampusLife

HR ListingsTrainingSessions

Payroll

Employment

A Closer Look Inside (cont.)

RecordHolds

RequestTranscript

DARS

CourseSchedule

Grades

ContactInfo

StudentRecord

Bursar’sOfficeInfo

FinancialAid Office

Info

ScholarshipListing

Tuition & Billing

Apply/AcceptAid

Financial

A Closer Look Inside (cont.)

DisabilityServices

Women’sCenter

AcademicSupport

Rec Services

DirectoryAlumni

Info

Technology

HealthServices

Advising

CareerServices

Counseling

Resources

A Closer Look Inside (cont.)

CommunityService

Info

Local Guide News

Entertainment

Events

LocalCommunity

• Access also to:• University Web-based

Email System• Calendar / Planner

• Allows users to schedule meetings individually and with groups of users on campus.

Bringing it to the Consumers

• Usability Testing• Students• Faculty• Staff

• Market Portal • Poster Campaign• Email from Dean of Students• New Student Orientation

References1. Lowery, J.; Student Affairs for a New Generation; New

Directions for Student Services; no. 106; Summer 2004.2. Hirt, J., et al.; Cyberservices: What’s Important and How Are

We Doing?; NASPA Journal; 40(2); Winter 2003.3. Carnevale, D.; Student Services Will Be Online Across the

South; The Chronicle of Higher Education; April 28, 20004. Carnevale, D.; A new Web Site Helps Colleges Put Student

Services Online; The Chronicle of Higher Education; January 12, 2001.

Additional Resources• My UW-Madison; University of Wisconsin – Madison;

Retrieved 2.21.05; http://my.wisc.edu• University Portal Student User Advisory Group Minutes;

Kansas State University; 2004-2005