One-Person-Librarian 1. Job Quiz 2. Nature of the job 2.1 Personal background and work experience 2.2 Tasks of an OPL 2.3 Disadvantages of the job 3. Library organisation vs. library management 3.1 Studies on special libraries/OPL 3.2 Main requirements for an OPL 4. Tools to gain the big picture 4.1 Be sure of your role in your organisation 4.2 Know tasks and workflow in your library 4.3 Guidelines provide protection 4.4 Time management 4.5 Networking 4.6 Continuing education 4.7 Co-operation and outsourcing 5. Enjoy the big picture – advantages of working in a theological library By Elke Siemienski
One-Person-Librarian. 1. Job Quiz 2. Nature of the job 2.1 Personal background and work experience 2.2 Tasks of an OPL 2.3 Disadvantages of the job 3. Library organisation vs. library management 3.1 Studies on special libraries/OPL - PowerPoint PPT Presentation
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One-Person-Librarian
1. Job Quiz
2. Nature of the job 2.1 Personal background and work experience 2.2 Tasks of an OPL 2.3 Disadvantages of the job
3. Library organisation vs. library management 3.1 Studies on special libraries/OPL 3.2 Main requirements for an OPL
4. Tools to gain the big picture 4.1 Be sure of your role in your organisation 4.2 Know tasks and workflow in your library 4.3 Guidelines provide protection 4.4 Time management 4.5 Networking 4.6 Continuing education 4.7 Co-operation and outsourcing
5. Enjoy the big picture – advantages of working in a theological library
By Elke Siemienski
Tasks of an One Person Librarian (1)Acquisition
• Holdings check• Information about new titles• Bibliographic reference• Applications• Overdue notices• Correspondence• Delivery control• Processing bills• Processing of donations• Exchange of publications• Stock record• Budget managing• Annual closing of account• Bookbinding lists• Acquisition of periodicals• Acquisition of continuation records and
loose-leaf publications
Stock exploitation
• Descriptive cataloguing• Subject indexing (classification and subject
heading)• Shelf-register/Filing• Serial cataloguing• (Card catalogues: card printing, filing)• Book preparation: • Label printing• Foliation
Tasks of an One Person Librarian (2)Library using
• Responding to requests (e-mail, telephone, letter post)
• Literature research• Acquisition lists• Book circulation• Shelving• Searching for missing books• Circulation file• Reserve collections• Reference service• Library introduction• User introduction• Inter-Library-Loan• Photocopying
Collection maintenance and Miscellaneous
• Inventory• Deacqusition • Duplicate lists, duplicate exchange• Book repair• Databasemanagement• Library regulation• Public Relations• Team Meetings in institute• Annual, monthly reports• Statistics• Developing of forms • Library planning (mission statement/overall
concept)• Collection development policy• Developing of manuals• Connecting with partner institutions• Training for volunteers• Office organisation: corresponding,
telephone calls, filing• ….
Remember:
An OPL is NOT the downsized version of a large library system but an “Allround-Business in One Hand”
D r a w b a c k s
Professional isolation
Lack of support
Lack of feed-back
Lack in education
Facing too many tasks the same time
Poor working conditions
The need of a high level of accepting frustrations
Feeling guilty of not beeing able to „do it all“
Not being appreciated by non professional
colleagues
Much stress
Difficulties to report to non-librarians
Guidelines Provide Protection
Mission statement of the library Collection development policy Clear authority structures Job description Library regulations …
Time Management
1) Siess, Judith: Time Management, Planning, and Prioritization for Librarians. Lanham, Md. 2002