ONBOARDING Career Staff Citizens and Permanent … Career Staff Citizens and Permanent Residents ... Post Deployment Resource ... Completed Department User Role Matrix Sent to PMBI

ONBOARDING Career Staff Citizens and Permanent Residents

Campus DeploymentTown Hall Presentation

Fall 2016

1

Agenda

ONBOARDING Project Timeline

ONBOARDING User Roles & Solution Demonstration

Pilot Deployment

Campus Deployment Timeline & Cohorts

Steps to Go-Live

Post Deployment Resource

Questions?2

ONBOARDING Project Timeline

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User Roles

• Initiates Onboarding records, performs all pre-boarding activities. Can only view records initiated by them. Department Initiator

•Same as an Initiator; initiates Onboarding records, but can view and act on all Onboarding records created within their department.Department Super User

•Read-only access; cannot initiate records, but can view all Onboarding records across all departments on campus. Central Office Super User

•Has a role in the process, but not in the tool. Creates AD username and e-mail account for new hires.Account Creator

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ONBOARDING Solution Demonstration

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Pilot Deployment

Pilot Departments

Academic Senate

Biological Sciences

Central Human Resources

Housing, Dining, and Hospitality

Information Technology Services

VC Marine Sciences

Visual Arts

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Campus Deployment Timeline

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Campus Deployment

Cohort 1

Business and Financial Services

Campus Budget Office

Office of Strategic Initiatives

Real Estate

Cohort 2

Chancellor’s Business Office

VC Advancement

VC Resource Management & Planning

VC Student Affairs

Enrollment Management

Sports Facilities

Student Life

Cohort 3

EVC Academic Affairs

VC Equity, Diversity, and Inclusion

VC Research Affairs

VC Student Affairs

Athletics

Recreation

Student Retention

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Steps to Go-Live

Attend Town Hall Meeting

Follow-Up Communication:

Solution User Matrix and Department Checklist to

MSOs/DBOs

Department Checklist Signed by MSO/DBO

Computer-Based Training Completed with

Competency by All Department Users

Access Requested via Solution User Matrix

User Receives Notification Access Provisioned

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Town Hall Follow-up

Targeted Communication to Department MSOs or DBOs

Department User Role Matrix Attached Completed Department User Role Matrix Sent to PMBI

Department Checklist Distributed for Approval via DocuSign

Key Dates for Accessing Information and/or Training December 5th

Training Resource Library available on Blink

December 16th and January 12th

ONBOARDING Solution Office Hours

December 15th

Computer-Based Training available in UC Learning Center

Department Discretion When Begin Use of Solution

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Department Checklist

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Training Resources Library

12https://blink.ucsd.edu/HR/supervising/hiring/toolkit/onboarding/index.html

Computer-Based TrainingUC Learning Center

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https://uc.sumtotalsystems.com/sumtotal/learner/home/index?FromLogin=1

Department User Role Matrix

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Campus Deployment Next Steps

Access Provisioned

User Access Requested

Satisfy Competency in Computer-Based Training

Visit Onboarding Training Resource Library & Office Hours (Optional)

Complete Onboarding Department Checklist

Ready to Onboard!!!

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Post Deployment Resource

Central Human Resources(858) 534-0286

Michael YatesDirector of Talent Acquisition

Paula SoderTalent Acquisition Operations Manager

Jennifer San AngelHR Administrative Assistant

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Questions

Questions?

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