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AUGUST 17, 2020 - REGULAR MEETING - #35
VOLUME 23
MEETING
The Ross County Board of Commissioners met on this day, August 17, 2020 in regular session.
Mr. Corcoran opened the meeting by leading the Pledge of Allegiance.
Mr. R. Douglas Corcoran, President, called the meeting to order at 9: 08 a.m., with Vice President Stephen Neal and Dwight A. Garrettin attendance.
MINUTES APPROVED
Mr. Neal moved, Mr. Corcoran seconded, that the minutes of the Ross County Board of Commissioners, of August 10, 2020, be approvedas submitted.
On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.
BILLS APPROVED FOR PAYMENT
Mr. Garrett moved, Mr. Neal seconded, that the following bills of the county be approved for payment:
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On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.
THEN & NOW CERTIFICATES APPROVEDMr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve" Then& Now" Certificates, dated August
10, 2020 through August 14, 2020 in the amount of$ 1, 815. 00 prepared by the Office of the Ross County Auditor and certified by theauditor as to the appropriation of funds for the purpose of encumbering the sum of the contract( s) or order( s) outlined therein, or theimminent collection of funds for credit to the appropriated fund(s) of the county, and as to the availability of funds for transfer withinthe appropriate department( s).
On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.
APPROPRIATION OF FUNDS - VARIOUSMr. Neal moved, Mr. Garrett seconded, $ 107. 00 be appropriated in the Common Pleas Court Special Projects Fund, from unappropriated
funds, to account code 4219- 20- 00- 7550, Other Expense, according to a request of August 17, 2020, from the Common Pleas Court.
On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.
Mr. Garrett moved, Mr. Neal seconded, $ 16, 765. 20 be de- appropriated in the Youth Services Subsidy/ 401 Reclaim Grant, to prepare for2020 FY allocations, according to a request of Augustl7, 2020, from the Common Pleas Gen. Division.
420- 18- 13- 7104 - $ 9, 069. 76 Grant Admin Program Costs
On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.
ASSET DISPOSAL FORMS APPROVED - COMMISSIONERS OFFICE
Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve an Asset Disposal Form submitted byRoss County Sheriff, for disposal of the following surplus personal property of the county as indicated:
QUANTITY DESCRIPTION METHOD OF DISPOSAL
One ( 1) Brother Printer, Serial 4 U64964K8N686666, Tag 4 17142 Transfer to Surplus Property
On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried
191h ADDENDUM RECEIVED TO THE 2020 AMENDED OFFICIAL CERTIFICATE OF
ESTIMATED RESOURCES - 401 CARE & CUSTODY AND JRIG GRANT
The commissioners noted receipt of the following nineteenth addendum to the 2020 Amended Official Certificate of EstimatedResources, from the Ross County Budget Commission, for the 401 Care & Custody and JRIG Grant:
he following is the amordedufficial certificate ofestimated- smarces for the year beginning hall 1. 2020 as revised by the G--] Special11,
j- s 188, 21845 010 1, 000, 00 189, 281. 45
Budget Commission of Boss Courtly. which shall govern the total of, pp, opriations made at any time during such Fiscal you,: Prerciak Ea- gi.. Po", ro, 2, 80000 0. 40 0 2, 80000
Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve the submitted time sheet by Bradford M.Cosenza, county administrator for the pay period ending August 15, 2020.On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.
Mr. Garrett moved, Mr. Neal seconded, that Mr. Corcoran be authorized to sign, on the Commissioners behalf, the Airport MatchingGrant Program Payment Request to secure the reimbursement from ODOT for project AIP- 3- 39- 0017- 019- 2019.
On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.
AUTHORIZE SIGNATURE - WATER POLLUTION CONTROL FUND GRANT 2021
Mr. Garrett moved, Mr. Neal seconded, that Mr. Corcoran be authorized to sign, on the Commissioners behalf, to apply for funding fromthe EPA for the Water Pollution Control Loan Fund 2021.
On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.
SEALS BIDS OPENED - WATER POLLUTION CONTROL FUNDThe commissioners opened sealed bids as advertised, at 11: 30 a.m., for the repair and replacement of three ( 3) existing home sewagedisposal systems. One bid was submitted by the following vendor: Duncan and Daniels Enterprises LLC
Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners accept the bid from Duncan and DanielsEnterprises LLC in the amount of$ 36, 385. 61.
On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.
AUTHORIZE SIGNATURE - WATER POLLUTION CONTROL FUND PAYMENT
REQUEST
Mr. Garrett moved, Mr. Neal seconded, that Mr. Corcoran be authorized to sign, on the Commissioners behalf, a request for payment to
Dan' s Excavating for design for repair on four (4) sewage systems in the amount of$ 8, 000. 00.
On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.
AUTHORIZE PAYMENT - JS HELD
Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve payment to JS Held for work completedon the Ross County Law Enforcement Project, from account code 100- 01- 00- 7103 Contract Services in the amount of$ 10,256. 90.
On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.
AUTHORIZE SIGNATURE - DYNAMIX ENERGY SERVICES PREVENTIVE
MAINTENANCE AGREEMENT LAW ENFORCEMENTMr. Garrett moved, Mr. Neal seconded, that Mr. Corcoran be authorized to sign, on the Commissioners behalf, the annual preventative
maintenance agreement for the Law Enforcement Complex, with Dynamix Energy Services LLC to commence August 1, 2020 andcontinue in effect until July 31, 2121, in the amount of$ 10, 813. 00.
On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.
REQUEST FOR USE - GRACE BIBLE CHURCH REQUESTS USE OF THE COUTHOUSE
STEPS AND PORTICO
Mr. Garrett moved, Mr. Neal seconded, to approve a request from Grace Bible Church to host an annual gospel street meeting onSeptember 26, 2020 during the hours of 11: 00am- 12: 30 pm on the Courthouse steps and portico.
On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.
CONTRACT ENTERED INTO - ROSS COUNTY HEALTH DISTRICT OVERDOSE
PREVENTION PROGRAM GRANT
Mr. Garrett moved, Mr. Neal seconded, that the Ross County Commissioners, Ross County Sheriff' s Department and the Ross CountyHealth District enter into a joint agreement to address drug overdose prevention strategies through the Violence and Injury Preventionsection of the Drug Overdose Prevention Program ( DR- VIP) by implementing a comprehensive and sustainable system in the Ross
County Jail for the provision of referrals and access to individuals who demonstrate an identified need for harm reduction and substanceuse disorder services.
On call of the roll, the vote was: Mr. Neal, yes; Mr. Garrett, yes; Mr. Corcoran, yes. Motion carried.
AUTHORIZE ISSUANCE OF HUNTINGTON COMMERCIAL CREDIT CARD
Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve the issuance of a Huntington CommercialCredit card for use by Bradford M. Cosenza, County Administrator, Philip A. Wettersten, IT Coordinator, and Cathy J. Primer, CountyCommissioners Clerk in the amount not to exceed $ 1, 500. 00 per month or $ 18, 000. 00 yearly, with Commissioner approval.
On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.
RESOLUTION 20- 142
BE IT RESOLVED, that the Ross County Board of Commissioners hereby authorizes the issuance of a Huntington Commercial Cardcredit card) for the Ross County Board of Commissioners:
BE IT FURTHER RESOLVED, that the following officials and/or employees are hereby authorized to use the credit card listedabove:
Bradford M. Cosenza County AdministratorPhilip A. Wettersten IT Coordinator
Cathy J. Primer Commissioners Clerk
BE IT FURTHER RESOLVED, that the Huntington Commercial Card will hold a monthly limit of no more than $ 1, 500. 00 and an
annual limit of no more than $ 18, 000. 00, with Commissioner approval:
BE IT FURTHER RESOLVED, that the Board of Commissioners hereby exempts all class of expenses, the credit card authorizedherein and the office and/ or individuals listed above from the advance estimate requirement set forth in ORC 301. 27 ( E) ( 1), and
directs that blanket purchase orders be issued by the above office for the amount of projected credit card expenditures during a fiscalyear, limited to, the amount in the line item appropriation against which the purchase orders are issued and to a current fiscal year.
Under the provisions of ORC 5705. 41, blanket purchase orders can be issued for amounts in excess of$ 5, 000. 00 and may be for aperiod of time longer than three ( 3) months, provide they do not exceed into a new fiscal year).
Adopted this 17 day of August 2020.
Board of Commissioners of Ross County,Ohio
R. Douglas Corcoran, President
Stephen A. Neal, Vice President
Dwight A. Garrett
END****
AUTHORIZE FEE WAIVER
Mr. Neal moved, Mr. Garrett seconded, that the Ross County Board of Commissioners approve waiving the fee for a building permit,issued through the Ross County Building Department to RPHF Solid Waste District, for placement of a light pole and electric at 49Adena Road, Chillicothe, Ross County.
On call of the roll, the vote was: Mr. Garrett, yes; Mr. Neal, yes; Mr. Corcoran, yes. Motion carried.
SUBJECTS BROUGHT BEFORE THE BOARDMr. Cosenza, County Administrator attended the OAC meeting Thursday August 13 at the Law Enforcement Complex. One of the
subjects of importance is the decision whether to remove the block on the exterior and replace with a thin brick, grind the surface and
apply stucco, or leave the block as is, remove the loose ones and replace only those needed. This would be a big money saver and willrequire more discussion. He also noted the start date has been pushed back to September 14, 2020.
Mr. Cosenza also discussed the Parks District taking control of Camp Sherman Park. Currently the maintenance crew has equipment inthe storage building on the grounds and does not have a facility available to move to that is heated. The Parks District Director is alsoinquiring if he is able to spend grant funds that have been allocated to Camp Sherman. It was determined spending these funds will beon hold for the time being.
Sheriff Lavendar inquired about an invoice for prisoner transport in the amount of$ 3, 254. 00. He is concerned his budget will run short
and more funds will need to be appropriated. It was decided he would pay the invoice from his budget since the OCJS will reimbursethe county and the funds will then be re- appropriated to the LEC budget.
Jeff Marks, Ross County Prosecutor, clarified a question regarding Palmer Energy, who is contracted with CCAO. Palmer Energyprovides solar power to CCAO members and would like the opportunity to discuss an agreement with the Ross County Commissioners.
Ms. Judith Brown, Assistant Prosecutor came to the meeting with an update on the 600 Stone Road property. In response to the ownersrequest to sell the property to the county for $108, 000. 00, the Commissioners decline. The FAA will only reimburse for the fair marketvalue, which the Commissioners feel is far less than $ 108, 000. 00. Ms. Brown will draft a response and forward to the owners attorney.
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ADJOURNMENT
Mr. R. Douglas Corcoran, President, adjourned the regular meeting of, August 17, 2020, at 2: 05 p. m.