On Nara BPS Yun Jeong Kim

7/23/2019 On Nara BPS Yun Jeong Kim

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Ministry of Security and Public Administration

Republic of Korea



1. Concept of On-nara system

2. Introduction3. Pre & pro Implementation

5. Features

6. On-nara system & linked Admin. systems

7. Effect-s

4. How it works

8. Present status



2

Simplifying Working Process Administration Cost Saving

Vision

Goal

Effect

More convenient service to citizens with new working method

Enforced security service with improved Document Management

Real-time execution with digital infrastructure

Transparent Public Administration

User friendly

system

Efficient Public Administration

1. Concept of On-nara system



3

On-line administration of the entire policy making process

Performance management based on objectives and plans

Cooperation with easing transition and sharing policy or

related information across various systems

‘On-nara’ means ‘nation-wide’ in Korean, the on-line processing.

‘On’, always available anytime and anywhere across

government agencies.

2. Introduction



4

Before

Much time spent in finding data due to poor

document management

Task transitioning from one to another was

ineffective

Individual work was rarely recorded, thus

evaluating their performance was not easyRedundant document processing was

inevitable for sharing the documents with

other agencies

After

Task-based document management

enables convenient search

Daily plan, history of completed work and

all documents are saved by each task for

easier task transitioning

All work records are connected to the

Assessment System for evaluation

The system interfaced with Information

disclosure system, Record Management

System, Digital Budget and Accounting

System, etc.

Personal opinions were deleted and only

the final reports were kept on record All opinions are recorded during the

document management process

3. Pre & pro Implementation



5

4. How it works


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4. How it works

e-Task cardSelect Upper Task card

Task RegisterUnit Upper

Save

Register tasks on My Schedule

All activities performed for registered tasks must be recorded

Start

Daily Report

Memo Report

e-DocumentDirectives


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Task Management Document Management

FunctionStructure

Program

Structure

Unit Task

On-line Reporting

Document Card

Memo Reporting

5. Features



8

Create a task that is

a minimum work unit,

by classifying all

the government work

5. Features



9

“Task card" is issued for each task to record, manage, and share task information,

officials in charge, and results which are used as future references for performance

evaluation.

5. Features



10

※ Document cards consist

of title, task, keywords,

information source,

objective, opinion, etc.

Policy Decisionvia Document

Cards

5. Features



11

Registers daily plan by each task and is shared by others.

Daily plan is linked to memo reporting, document management, and

daily working logs.

From Daily Plan Management, first thing in the morning

Delivers information and messages to many people at the same time

without decision making process. It is easy to share information such as

urgent issues, briefings, opinion, etc., and reproduction of knowledge is

possible with gathered information.

Memo Reporting

5. Features



12

Manages orders from high level officials such as the president, ministers, vice ministers,

directors, etc. It registers orders and assignments from officials and the proceeded

works are recorded.

Brings up meeting agenda, expresses opinion, and registers and shares the result of

offline meeting.

Meeting Management

Directives Management

Linked to the particular administration system of each ministry such as the Korean

Patent Service, Public Acquisition Service, Korean Legislation Service, etc to share

documents, so redundant job can be avoided.

Linkage to other ministries’ administration systems

5. Features



13

On-narasystem

Established digital infrastructure enabling real-time government administration by

linking the On-nara system with major common administration systems

6. On-nara system & linked Admin. systems



14

1

Improve efficiency by standardizing and systematizing decision

making process

- Promote communication and participation in decision making process and

strengthen transparency

2Collaborate within and across agencies by facilitating the sharing of

information

3

Enhance archiving culture with recording every working step

7. Effects



15

‘05~’06

- Develop a On-nara Business Process System

- Pilot operation in central government ministries

- Expand to the entire central government

- Expand to local government

‘11~

Approximately 362,000 government officers in 154 central and local

governments are using the system

8. Present Status

‘07~’09



On Nara BPS Yun Jeong Kim

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