OmniEdoc - For a Paperless Generation

OmniEdoc | Document

Management System

OmniEdoc

OmniEdoc is a

document management system (DMS) that helps companies handle documents and information they contain.

OmniEdoc Features at a Glance

Allows quick access to all information contained in documents thanks to effective search tools

Includes flexible and powerful security features

Provides audit trails

Has intuitive, easy to use interface

Ensures customizable self-service environment

Defines and enforces folder rules

Allows for advanced version control with major, minor and revision functionalities

Uses email alerts and notifications

Provides high-performance load balancing

What is OmniEdoc?

OmniEDoc is a comprehensive electronic document management system (DMS) that provides a company with a highly secure, powerful and integrated, enterprise-wide document management solution.

It enables businesses to streamline their collaborative processes in order to enhance productivity and efficiency.

OmniEdoc Modules

OmniEdoc consists of 6 modules:

1. User Management

2. Admin Management

3. Scanning Module

4. eDoc Management

5. Search Engine

6. Audit Trails

OmniEdoc User Management Module

This OmniEDoc‘s module gives users the facility to log in to the system and change their passwords. They can also personalize how to display search results and documents.

This customized view increases efficiency because it facilitates basic administrative functionalities of the application such as:

– Activating and deactivating users

– Resetting passwords

– System files management

– Backups management

OmniEdoc Admin Management Module

In OmniEDoc, authorized users can easily administrate the system’s basic functionalities such as managing users’ access and security settings.

It ensures full control and protection over the information stored in the system.

OmniEdoc Scanning Documents Module

This is a process in which documents are scanned and input into the system. OmniEDoc offers you the ability to scan up to 100,000 documents per month but can have even higher scalability, if needed.

It scans, captures and saves files in the most common formats: Word Documents, Excel Sheets, PDF Files, JPG Images, etc.

OmniEdoc eDoc Management Module

eDoc Management is a key component of OmniEDoc because it facilitates folder management: i.e. sharing and copying folders. It also handles notifications of new documents being uploaded into the system to respective users.

It also allows users to upload and create documents using templates, to view and print them, if needed, as well as edit them using a default program, such as Microsoft Word, Microsoft Excel or Adobe Photoshop.

Automatic document indexing and version control maintenance are also handled here, allowing users access to previous versions of the documents as well as to any comments made on them.

OmniEdoc eDoc Management Module

OmniEdoc Searching Documents Module

This module is the search engine of the whole document management system.

It allows users to search documents:

– by title,

– by author,

– by keywords,

– by other, specific personal search criteria.

Furthermore, advanced search options allow users not only to search through the name but also through the content of scanned documents.

OmniEdoc Searching Documents Module

OmniEdoc Audit Trails Module

This OmniEDoc‘s module allows viewing audit log based on document name, user or any other search criteria.

The main functions provided through this module include

– identifying information owners,

– identifying collaboration sources,

– displaying reports on documents opened by particular users.

OmniEdoc Key Benefits

Centralized source of information that is available at any time,

Better accessibility of data for quick and accurate decisions,

Flexible retrieval of documents and information they contain,

Controlled and improved document distribution,

Improved security by administratively controlled access to data,

Protection from physical damage,

Disaster recovery,

Reduced or eliminated document storage costs,

Improved workflow thanks to easy exchange of information,

Maximised customer satisfaction thanks to easier and fasted access to customer-related data.

OmniEdoc Conclusion

OmniEdoc is a document management system (DMS) that helps companies handle documents and information they contain.

Following the fast-time-to market policy the basic version of OmniEdoc can be delivered in 3 months only saving company’s time and money.

OmniEdoc is also smoothly integrated to the existing software suite what reduces change management costs and eases the implementation process.