Oklahoma State Regents for Higher Education

Oklahoma State Regents for Higher EducationImproving Our Future by

Degrees

GRANT WRITING eTRAINING

in OKLAHOMADr. Linda Mason

Coordinator of Grant Writing and External Funding Assistance

[email protected]

About the Oklahoma State RegentsAbout the Oklahoma State Regents

• Oklahoma State System of Higher Education - 1941 constitutional bodyOklahoma State System of Higher Education - 1941 constitutional body

• Current enrollment - 233,000 studentsCurrent enrollment - 233,000 students

• 25 colleges and universities (52 campuses), 11 constituent agencies and one 25 colleges and universities (52 campuses), 11 constituent agencies and one higher education center higher education center

• The State System coordinated by the Oklahoma State Regents for Higher The State System coordinated by the Oklahoma State Regents for Higher Education - each institution governed by a board of regentsEducation - each institution governed by a board of regents

• The State Regents The State Regents – prescribe academic standards of higher educationprescribe academic standards of higher education– determine functions and courses of study at state colleges and universities determine functions and courses of study at state colleges and universities – grant degrees grant degrees – recommend to the state Legislature budget allocations for all institutionsrecommend to the state Legislature budget allocations for all institutions– recommend proposed fees within limits set by the Legislaturerecommend proposed fees within limits set by the Legislature– manage 23 scholarships and special programsmanage 23 scholarships and special programs– in cooperation with the Office of State Finance, operate OneNet, the state's information and in cooperation with the Office of State Finance, operate OneNet, the state's information and

telecommunications network for education and government telecommunications network for education and government – operate the Oklahoma Guaranteed Student Loan Program, which guarantees loans made to operate the Oklahoma Guaranteed Student Loan Program, which guarantees loans made to

students by the private sector students by the private sector

Oklahoma State RegentsOklahoma State Regents

OneNetOneNet

About OneNetAbout OneNet

• Comprehensive network - unlike any other in the country - utilizing Comprehensive network - unlike any other in the country - utilizing fiber optics and wireless technologies to transmit video, voice and fiber optics and wireless technologies to transmit video, voice and data throughout Oklahoma, the nation and the world. data throughout Oklahoma, the nation and the world.

• OneNet is not a state-owned utility - OneNet is not a state-owned utility - state led partnershipstate led partnership among among electronic and internet service companies, equipment electronic and internet service companies, equipment manufacturers and service providers.manufacturers and service providers. 1992 - statewide capital bond 1992 - statewide capital bond issue - $14 millionissue - $14 million

– OneNet leases 90% of its circuits from 39 of the 44 providers in Oklahoma. OneNet leases 90% of its circuits from 39 of the 44 providers in Oklahoma.

• Part of most advanced research network in worldPart of most advanced research network in world

– National LambdaRail (NLR)National LambdaRail (NLR)

OneNetOneNet

OneNetOneNetOK Video Site ConnectionsOK Video Site Connections

OK Connection Count by Constituent GroupOK Connection Count by Constituent Group Department Connections

• Higher Education 135• K-12 556• Career Technology Centers 74• State Agencies 551 • Libraries 105• Army National Guard 70• Courts 61• Hospitals (Gov’t/Private) 68• Law Enforcement Agencies 24• Municipalities 29• Non-Profits 32

OneNetOneNetInternet2 PeersInternet2 Peers

OneNet can connect to sites in these statesOneNet can connect to sites in these states

OneNetOneNetInternet2 PeersInternet2 Peers

Austria (ACOnet)Austria (ACOnet)Belgium (BELnet)Belgium (BELnet)CERNCERNCroatia (CARnet)Croatia (CARnet)Czech Czech Rep. (CESnet)Rep. (CESnet)Cyprus (Cynet)Cyprus (Cynet)Denmark (UNI-C)Denmark (UNI-C)Estonia (ESnet)Estonia (ESnet)Europe (GEANT)Europe (GEANT)Finland (FUnet)Finland (FUnet)France (RENATER)France (RENATER)Germany (G-Win)Germany (G-Win)Greece (GRnet)Greece (GRnet)Hungary (HUNGARnet)Hungary (HUNGARnet)Iceland (ISnet)Iceland (ISnet)Ireland (HEAnet)Ireland (HEAnet) Israel (IUCC Israel (IUCC Italy (GARR)Italy (GARR)Latvia (LATNET)Latvia (LATNET)Lithuania (LITNET)Lithuania (LITNET)Luxembourg (RESTENA)Luxembourg (RESTENA)Netherlands (SURFnet)Netherlands (SURFnet)Norway (UNINETT)Norway (UNINETT)Poland (PCSS)Poland (PCSS)Portugal (FCCN)Portugal (FCCN)Romania (RNC)Romania (RNC)Russia (RIPN)Russia (RIPN)Australia (AARNET)Australia (AARNET)China (CERNET, CSTNET, NSFCNET)China (CERNET, CSTNET, NSFCNET)Hong Kong(HARNET)Hong Kong(HARNET)Japan (SINET, WIDE, IMNET, JGN)Japan (SINET, WIDE, IMNET, JGN)

Korea (KOREN, KREONET2)Korea (KOREN, KREONET2)Singapore (SingAREN)Singapore (SingAREN)Philippines (PREGINET)Philippines (PREGINET)Taiwan (TANET2)Taiwan (TANET2)Thailand (UNINET, ThaiSARNThailand (UNINET, ThaiSARNSlovakia (SANET)Slovakia (SANET)Slovenia (ARNES)Slovenia (ARNES)Spain (RedIris)Spain (RedIris)Sweden (SUNET)Sweden (SUNET)Switzerland (SWITCH)Switzerland (SWITCH)United Kingdom (JANET)United Kingdom (JANET)Australia (AARNET)Australia (AARNET)China (CERNET, CSTNET, NSFCNET)China (CERNET, CSTNET, NSFCNET)Hong Kong(HARNET)Hong Kong(HARNET)Japan (SINET, WIDE, IMNET, JGN)Japan (SINET, WIDE, IMNET, JGN)Korea (KOREN, KREONET2)Korea (KOREN, KREONET2)Singapore (SingAREN)Singapore (SingAREN)Philippines (PREGINET)Philippines (PREGINET)Taiwan (TANET2)Taiwan (TANET2)Thailand (UNINET, ThaiSARNThailand (UNINET, ThaiSARNArgentina (RETINA)Brazil (RNP2/ANSP)Canada (CA*net)Chile (REUNA)Mexico (CUDI)United States(Abilene, vBNS) Venezula (REACCIUN-2)

OneNetOneNetNational Lambda RailNational Lambda Rail

Commodity InternetCommodity Internet1 Gig & 2 OC-12s (Level3 – Global 1 Gig & 2 OC-12s (Level3 – Global Crossings)Crossings)

Internet2-Abilene OC-12 in OKCInternet2-Abilene OC-12 in OKCNational Lambda Rail 10 GigE X 32National Lambda Rail 10 GigE X 32

Global Lambda Integrated Facility

Oklahoma Higher EducationOklahoma Higher EducationOklahoma GeographyOklahoma Geography

Map of Oklahoma Colleges and UniversitiesMap of Oklahoma Colleges and Universities25 public HEI with 52 campuses25 public HEI with 52 campuses

Oklahoma Higher EducationOklahoma Higher Education

• 2 comprehensive universities2 comprehensive universities• 11 masters universities11 masters universities• 12 community colleges12 community colleges

16 of 52 campuses are 3-5 hours’ drive

Oklahoma Higher EducationOklahoma Higher Education

• 17 of 25 Oklahoma colleges and 17 of 25 Oklahoma colleges and universities universities

• 12 have 1-2 FTE12 have 1-2 FTE

• No Sponsored Programs Office No Sponsored Programs Office

= 8 home institutions + 27 branches= 8 home institutions + 27 branches

Oklahoma Higher EducationOklahoma Higher Education Sponsored Programs OfficesSponsored Programs Offices

Oklahoma Higher EducationOklahoma Higher Education State institution federal grant $ 2008 -State institution federal grant $ 2008 - $573,813,006$573,813,006

Range: $130k to $260 millionRange: $130k to $260 million

Comprehensive Universities

• *OU $258,513,468• *OSU $245,649,707

Regional Universities

• *LU $16,983,739• *ECU $12,093,187• *NSU $ 8,000,000• *SWOSU $ 7,529,951• SOSU $ 5,373,280• *UCO $ 3,526,859• OPSU $ 2,738,028• CU $ 1,674,344• *NWOSU $ 1,527,342• *USAO*USAO $ 130,000• RSURSU

Community CollegesCommunity Colleges

• CASCCASC $5,909,109 • *OCCC*OCCC $3,090,310 $3,090,310 • *RSC *RSC $2,500,000 • *TCC *TCC $1,730,541 • *RCC *RCC $500,000 $500,000• WSCWSC• EOSCEOSC• CSCCSC• MSCMSC• SSCSSC• NEOAMNEOAM

Oklahoma is an EPSCoR State

Oklahoma Higher EducationOklahoma Higher Education

Oklahoma is an EPSCoR StateOklahoma is an EPSCoR State

EPSCoR State ParticipationEPSCoR State Participation

NSF national ranking of OK in federal grant $

Big 12 Higher Ed Research Rankings

Big 12 States Fed R&D $ S&E Doctorates Texas 2 3 Missouri 20 23 Colorado 25 16 Oklahoma 31Oklahoma 31 33 33

Kansas 32 34 Nebraska 36 38

Source: NSF, 2008Source: NSF, 2008

Oklahoma Higher EducationOklahoma Higher Education

Coordinator for Grant Writing Assistance

• Started as INBRE 80%

• Goal:…to enhance a robust grants culture in the Oklahoma higher education system, providing direct services to the agency, and focusing on the 4 year universities and the two-year colleges, or PUIs.

Oklahoma Higher EducationOklahoma Higher Education

Budget

• Salary: 1.0 FTE (no support position; agency support, i.e. technical, printing, purchasing/finance, etc.)

• Materials & Supplies• Travel: (travel to all 25 college campuses +

professional development travel)• Summer Grant Writing Institute: EPSCoR Grant +

Regents + Participant Registration

Oklahoma Higher EducationOklahoma Higher Education

Functions• Training (awareness, motivation, opportunities,

grantwriting, grantsmanship, administration, strategic planning, etc.)

• Information (web, newsletter, grant opportunities announcements)

• Data (institutional research, peer institution grant activity, access to institutional degree data, etc.)

• Collaborations (facilitation, support, needed services)

Oklahoma Higher EducationOklahoma Higher Education

TrainingTraining

Grant Writing Training Activities

– Weekly Brown Bag eLunch

– Summer Grant Writing Institute

– 8 Week Small Group Institutes

– One Day Training

– .5 Day Target Training

– 8 Week Small Group Institutes

– Individual/Small Group Planning and Consultation

– Short Information Presentations

5 Year 5 Year ResultsResults

• Participants

1500/year (700 via video)7500 to date

• Travel Savings

$35,000/yr mi$ 8,000/yr hotel$34,000/yr per diem$77,000/yr

$383,000 over 5 years

• Participating Institutions

All 25 public institutions

7 private institutions

• 6 New SPOs• 2 New Undergraduate

Research Fairs• 10 CUR Teams • OK rank 45th to 37th/31st

5 Year 5 Year Results*Results*

• 3,800 proposal submissions• 1,500 repeat submissions• $4 million to $10 million in new grants

*estimates

eTrainingeTrainingBrown Bag eLunchBrown Bag eLunch

eTrainingeTraining

Grant Writing Training ActivitiesWeekly Brown Bag eLunchWeekly Brown Bag eLunch

1. Every Monday 12 noon to 1:00 pm2. 2 years3. Low quality production – no editing, music4. High participation/varied participation

1-12 institutions – 1-40 participants in a group5. Presentations, panels, directed discussions6. Experts, grant recipients, administrators7. Sometimes at OKC; sometimes onsite initiation8. Videotaped – streaming for access on website

eTrainingeTraining Summer Grant Writing InstituteSummer Grant Writing Institute

eTrainingeTraining Summer Grant Writing InstituteSummer Grant Writing Institute

- 35-45 participants - 35-45 participants

- 13-15 mentors - 13-15 mentors

- 1- 17-20 institutions7-20 institutions

1.1. Preliminary Training 1 month before –Preliminary Training 1 month before – - - grant opportunity selection - partnership developmentgrant opportunity selection - partnership development

- institutional support - gathering supporting research - institutional support - gathering supporting research

- budget preparation- budget preparation - student involvement - student involvement

2.2. Remote mentor/participant meetingsRemote mentor/participant meetings

3.3. Remote mentor during the InstituteRemote mentor during the Institute

4.4. Sessions with Federal Agency Program DirectorsSessions with Federal Agency Program Directors

eTrainingeTrainingRemote MentorRemote Mentor

eTrainingeTraining Sessions with Federal Agency Program DirectorsSessions with Federal Agency Program Directors

eTrainingeTraining 8-week Small Group Institute8-week Small Group Institute

eTrainingeTraining

Grant Writing Training Activities8 Week Small Group Institutes8 Week Small Group Institutes

• 4-6 faculty members 4-6 faculty members • 3-5 institutions3-5 institutions• 2 hours per week2 hours per week

1. Data presentations

2. Discussions

3. Email exchange of documents

4. Office meeting

eTrainingeTraining

Grant Writing Training ActivitiesOne Day TrainingOne Day Training

eTrainingeTraining

One Day TrainingOne Day Training

eTrainingeTraining

Grant Writing Training ActivitiesOne Day TrainingOne Day Training

1. 10-25 onsite2. 2-10 connecting sites3. 1-25 participants at connecting sites4. Email exchange of documents5. Data presentations6. Discussions – over video and muted small

groups

eTrainingeTraining

Grant Writing Training Activities.5 Day Target Training.5 Day Target Training

eTrainingeTraining

Grant Writing Training Activities.5 Day Target Training.5 Day Target Training

Search and SelectSearch and SelectNSF in BriefNSF in BriefUSD of Educ in BriefUSD of Educ in BriefUndergraduate Research OpportunitiesUndergraduate Research Opportunities

1. 10-25 onsite2. 2-10 connecting sites3. 1-25 participants at connecting sites4. Email exchange of documents5. Data presentations6. Discussions – over video and muted small groups

eTrainingeTraining

Grant Writing Training ActivitiesIndividual/Small Group Planning and ConsultationIndividual/Small Group Planning and Consultation

eTrainingeTrainingIndividual/Small GroupIndividual/Small Group

Grant Writing Training ActivitiesIndividual/Small Group Planning and ConsultationIndividual/Small Group Planning and Consultation

1.1. One institution at a timeOne institution at a time

2.2. Partner groups Partner groups

3.3. As neededAs needed

4.4. Facilitated discussions, planning Facilitated discussions, planning ideas, agreementsideas, agreements

5.5. Office meetingsOffice meetings

eTrainingeTraining Partner GroupsPartner Groups

Remote mentor during the InstituteRemote mentor during the Institute

List of Equipment

• h.323 video conferencing codecs• OneNet clients use IP only• MCU or Multipoint Conferencing Unit• Polycom Ipower system – office unit• Polycom HDX9000 high definition system,

Polycom VS4000, Polycom vsx7000 & Tandberg 3000MXP High Definition system

• Polycom and Tandenberg – around the state

eTrainingeTraining

eTrainingeTrainingGood News/Bad NewsGood News/Bad News

Bad News: Challenges

• Technical difficulties• Varied technical staff• Discomfort with

technology• Inconvenient rooms• Onsite faculty/staff

unfamiliar with responsibility

• Communication difficulties

• Lack of personal investment – time, travel, $, cell phones

eTrainingeTrainingGood News/Bad NewsGood News/Bad News

Good News! Benefits• No additional cost• Saves $ thousands • Time friendly• Interactive• Inclusive• Generational learning

style of technology

eTrainingeTraining

Future PlansFuture Plans

• Online course – Online course – Beginning Grant WritingBeginning Grant Writing

• Statewide Undergraduate Student Research Initiative – Statewide Undergraduate Student Research Initiative – faculty development via videoconferencefaculty development via videoconference

• More interaction with federal program directors and More interaction with federal program directors and visits with expertsvisits with experts

• Increased faculty mentoring meetingsIncreased faculty mentoring meetings

• Professional group collaborative meetings – CGR & Professional group collaborative meetings – CGR & ROCCROCC

eTrainingeTraining What’s Next What’s Next

eTraining in OklahomaeTraining in Oklahoma

NSF Highlights NSF Highlights Highlight ID: 18154, Version: AC/GPA

Biotechnology/Bioinformatics Teacher Discovery!: From LeadingBiotechnology/Bioinformatics Teacher Discovery!: From LeadingTeachers to Teacher LeadersTeachers to Teacher Leaders

BBTD students use micropipettors, Electrophoresis systems, thermal cyclers, and reagents to answer their research questions in their school setting.

Permission Granted Credit: Charlotte Mulvihill

NSF HighlightNSF Highlight An Oklahoma Community College Grant ProjectAn Oklahoma Community College Grant Project

eTraining in OklahomaeTraining in Oklahoma

eTraining in OklahomaeTraining in Oklahoma

Questions?Questions?

Contact:

Linda Mason, Ed.D.405-225-9486

[email protected]

http://www.okhighered.org/grant-opps/

IP: 164.58.250.178

COORDINATOR FOR GRANT WRITING AND EXTERNAL FUNDING TECHNICAL

ASSISTANCE