Ohsas Audit and Certification Process Tl Itb Rev1

8/12/2019 Ohsas Audit and Certification Process Tl Itb Rev1

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Audit and

Certification processof OHS

Management

System (OHSAS

18001:2007)

by

Randy Ismail

(Registered OHSAS LeadAssessor and HSE Product

Manager)


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2Audit and Certification process of OHS Management System (OHSAS 18001:2007)May, 2008

Agenda

Section-1

Introduction and overview of OHS management system

(OHSAS 18001: 2007)

Certification process of OHS management system (OHSAS

18001: 2007) Audit process of OHS management system (OHSAS 18001:

2007)

Section-2

Discussion


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Only a physical problem

Staff function Responsibility of safety professionals

Safety is no accidents

Prevention of human suffering

From ...

Development of OHS Management


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A management responsibility

Involves staff and line functions

Control of all risks and potential accidents that mayresult in harm and damage

Accidents are preventable

Near-misses, property damage and poor quality sharesame basic causes

To ...

Development of OHS Management


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Evolution of OH&S Standards

Goal-settingPrescriptive

Proactive

Reactive

Present &

Future

Yesterday

& Regulatory & Self-regulatory


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Development of the OH&S MS Standards

OHSAS 18001:1999 published April 1999 (obsolete)

Occupational health and safety management system Specification OHSAS 18001:2007 published July 2007

Occupational health and safety management systems

Requirements

OHSAS 18002:2000 published February 2000

Occupational health and safety management systems - Guidelines

for the implementation of OHSAS 18001


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OHSAS 18001:2007

Sets out requirements for OH&S management

system Similar to ISO 9001 and 14001

Describes good management practice but does

not state how procedures and controls are to be

operated

Applicable to small or large organisations Applicable to any industry, organisation or

activities


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OHSAS 18001:2007 - Main clause titles

1. Scope

2. Reference Publications 3. Terms and definitions

4. OH&S management system requirements

4.1 General requirements

4.2 OH&S policy

4.3 Planning

4.4 Implementation and operation4.5 Checking and corrective action

4.6 Management review


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Scope

To enable an organization to control its OH&S risks and

improve its performance.

It does not state specific OH&S performance criteria, nordoes it give detailed specifications for the design of a

management system.

The extent of the application will depend on such factors

as the OH&S policy of the organization, the nature of itsactivities and the risks and complexity of its operations.

This OHSAS standard is intended to address occupational

health and safety rather than product/services safety orproperty damage.


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OH & S

policy

Planning

Implementationand operation

Checking andcorrective action

Management

review

Continual

improvement

OHSAS 18001:2007 MODEL


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plan do

checkact

METODOLOGI OHSAS 18001


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HAZARD

IDENTIFICATION 4.3.1

LEGAL & OTHERREQUIREMENTS

IDENTIFICATION

4.3.2

RISK ASSESSMENT

4.3.1POLICY

4.2

PL

AN

p d

ca

DO



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MANAGEMENT REVIEW

4.6

ACT/REV

IEW

p d

ca

Supportingprocess:

4.4.1 Resources, roles, responsibility, accountability and authority

4.4.2 Competence, training & awareness

4.4.3 Communication, participation & consultation

4.4.4 Documentation

4.4.5 Control of documents

4.5.2 Incident investigation, NC, corrective & preventive action

4.5.4 Control of records

CHECK

PLAN



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Certification process of

OHS management system(OHSAS 18001: 2007)


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Generic types of audit

Customer

IndependentOrganisation

Organisation 1st PartyAudit

2nd Party Audit

3rd Party Audit


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Accreditation structure

Government Agencies*Government Agencies*

Accreditation BodiesAccreditation Bodies

Certification BodiesCertification Bodies

OrganisationsOrganisations

Officially Recognise

Accredit

Certificate

*Where applicable. Also

other interested parties.


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PREREQUISITES FOR REGISTRATION

All factors relating to the scope of Registration have

been included in the documented management system

System implemented at least 3 months

A complete round of Internal Audits has been carried

out on the entire Management System, and that

corrective action has been performed on any

significant non-conformances discovered in thesystem.

A Management Review according to OHSAS 18001

requirements has been carried out after completion of

the Internal Audits and evidence of this review hasbeen maintained.


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Submit

Manual &

Procedure

Stage 1

Audit

Stage 1

Audit

Report

Submitted

Pre-

Audit

Corrective

Action

Stage 2

Audit

Corrective

Actions

Follow-up

audit

6-monthly

Surveillance

Audit

Corrective

Actions

Follow-up

audit

3 yearY

Renewal Certification Process

CERTIFICATION PROCESS OHSAS

Min. 3 weeks before audit

OPTIONAL

majormajor

Max.

3

months

N

YY

Max.

3months

Company

Submission

action taken

Max.1 month

Submission

action taken

Max.

2 weeks


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STAGE 1 AUDIT

The purpose :

Evaluate the state of readiness of the auditee to undergo

stage 2 audit

Obtain pertinent information for the effectiveness of stage

2 audit

Prepare plan for stage 2 audit

Provide feedback to company to facilitate continual

improvement


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Auditor will look at :

OHS Manual

OHS Policy

OHS Procedure

HIRARC identification

To ensure that All elements of the Management System Standards

are being addressed

STAGE 1 AUDIT


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STAGE 2 AUDIT On Site

The purpose :

Confirm that the organizations management system and

associated activit ies conform to standard and other

companys requirements

Confirm that companys management system has the

capability to maintain conformance over time

Provide feedback to company to facilitate continualimprovement


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Opening Meeting

Team Leader introduces team

Confirmation of scope of registration

Confirmation of audit agenda/itinerary

Confirmation of confidentiality

Explanation how assessment will be done

Explanation findings (Observation, Minor,Major)

Explanation of possible outcomes of

assessment

SITE ASSESSMENT


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Team leader advises company of RECOMMENDATION

Confirmation of scope

Explanation of f indings

MR acknowledges CARs

CLOSING MEETING


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Certificate OOO1

The management system of

PERMATA BANK, PT. Tbk

Jl. MH Thamrin Blok B1 no. 1

Bintaro, Jakarta

Indonesia

has been assessed and certified as meeting the

requirements of

OHSAS 18001For the following activities

Building Management of Permata Bank Tower 3,

Bintaro

This certificate is valid from 3 December 2007 until

03 December 2010

Issue 01. Certified with SGS since December

2007Authorised by

SGS Indonesia

World Trade Center, 14th fl. Jl. Jend Sudirman kav. 29-31

Jakarta 12920

t +62 (21) 5211211f +62 (21) 5264536www.sgs.co.id

Page 34 of 1

THE

CERTIFICATE


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Some of SGS Experiences in


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Some of SGS Experiences in

OHSAS 18001 Certification

Indo Raya Kimia

Indofood Sukses Makmur Bogasari Flour Mills -Surabaya

Indominco Mandiri

Kalbe Farma Tbk

Monagro Kimia

Musashi Auto Parts Indonesia

National Gobel


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F h f dit


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Planning Preparation Performance Reporting &Follow-up

Audit criteria

Auditor resources

Company information

Scope of Audit

Team with relevant skillsDuration of audit

Who/When/Where

Four phases of any audit

Fo r phases of an a dit


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Review documentation, including:

OHSMS Policy

OHSMS Manual

Hazard Identification and Risk Assessment

Legal and other requirements

Audit Plan

ChecklistsInformation to brief team

Communicate with client




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Findings based on audit evidence

Identifying nonconformityor areas of risk

Opportunities for improvement

Communication established between company and

auditors

Interviews

Observation

Review of ProceduresAnalysis of Records

Audit Evidence




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Planning Preparation Performance Reporting &

Follow-up

Scope

Methodology

FindingsConclusions

Record as input to planning

for future auditsClosure of n/c,

recommendations etc.



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Training and experience


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Training and experience

Auditor Team Leader

Education Secondary Education

Total Work Experience 5 years, or 4 years with a degree or near

degree

Work Experience in OHSManagement System

2 of total 5 years

Auditor Training 40 hours for an IRCA certified OH&S Auditor/Lead

Auditor course or accepted alternative (if already

Quality auditor, 24 hours)

Audit Experience 4 complete audits at least

20 days under supervision

3 complete audits at least

15 days under supervision

Competence


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Competence

Audit principles, procedures and techniques.

OHS Management system and Standard

Organizational situations that enable you to comprehend

the organizations operational context.

Applicable OHS laws, regulations and other requirements.

OH&S management methods and techniques.

Generic Auditing Competences :

Competence


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Competence

The management of risk.

Causes of accidents and ill health, principles of risk evaluation and riskmanagement, measuring, monitoring and reviewing health & safety performanceetc.

Legal and organizational factors within the country or area ofoperation.

Workplace activities.

Safety in construction and demolition, Safety during maintenance work, Fire safetyetc.

Work equipment.

Selection, use and maintenance of work equipment, Machinery safety etc.

Agents in the workplace

Chemical, Physical and Biological health hazards etc.

OH&S Technical Competences :


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Is THE Global Group


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Is THE Global Group

Established in 1878 - Head Office in Geneva,

Switzerland

33000 employees -1000 Offices and 320 Laboratories

in more than 120 Countries

SGS is recognized as the global benchmark for the

highest standards of expertise, quality and integrity


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North America100 offices

105 laboratories

Latin America98 offices

30 laboratories

Europe422 offices

115 laboratories

Africa

Middle East137 offices

39 laboratories

Asia - Pacific212 offices

54 laboratories

with Global capability at your service!


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WANTMORE THAN JUSTA CERTIFICATE?

TURN YOUR

AUDITING

INTO

A MANAGEMENT

IMPROVEMENTTOOLS

CERTIFICATION FROM THE


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CERTIFICATION FROM THE

WORLD LEADER CAN BE MOREAFFORDABLE THAN YOU THINK

INCLUDES INTERNATIONALCREDIBILITY, TRANSPERANCY,

PROVEN REABILITY AND THE OPTION

TO LEVERAGE INTO ADVANCED

SYSTEM MANAGEMENT


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The widest range of services


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Systems and Services Certification against ISO standards and

other proprietary / public Normative Reference Documents

Quality Aerospace Corporate Responsibility

Health and Safety Environment Social ResponsibilityLogistics Food Information Technology

Services Forestry Product

2nd Party Auditing to Client developed standards and Codes ofPractice(Supplier Assessments, Code of Practice audit, Internal audit)

Integrated ServicesMultiple 3rd party certification and 2nd Party auditing on demand

Training Services

Registered Lead Assessor training programs

The widest range of services

Training services


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ISO 9001:2000 Lead Auditor Course (IRCA Registered)

ISO 14001 EMS Advanced Lead Auditor Course (IEMA Registered)

OHSAS 18001 Advanced Lead Auditor Course (IRCA Registered)

HACCP/ISO 22000 Lead Auditor (IRCA Registered)

HACCP/ISO 22000 Internal Audit

ISO/TS 16949 Interpretation, Documentation and Internal Audit

Six Sigma Introduction Course

Management Representative for QHSE Management System

Calibration (based on ISO 17025)

Hazard Identification, Risk Assessment and Risk Control

Training services


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Recognised independence, impartiality &

integrity


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integrity Independence

SGS has no manufacturing or trading interests which could compromise its

independence

Impartiality

Over 125 years worldwide track record of impartiality in Verification, Testing and

Certification services

Integrity

All SGS employees are bound by the SGS CODE OF ETHICS (be honest and

transparent in all SGS activities, avoid conflict of interest, comply with all

applicable laws and regulations, maintain a culture where ethical conduct is

recognised and valued). Nothing, not client wishes, nor revenue growth, nor

profitability, nor instructions from above, is more important than integrity. All

employees, manager and executives are responsible for making compliance a

vital part of our business process

360 World coverage


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360 World coverage

We certify customers everywhere in the world!

SGS has certification operations in more than 70 countries SGS has certified Customers in more than 130 countries

against practically any standard

SGS is currently accredited by 32 national accreditation bodies from

34 countries and authorised to conduct certification audits under these

accreditations in every country around the world


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Some of SGS Clients


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EAC 01: Agriculture , fishing

EAC 02: Mining and quarrying

EAC 03: Food products, beverageand tobacco

EAC 04: Textiles and textileproducts

EAC 05: Leather and leatherproducts

EAC 06: Wood and wood products

EAC 07: Pulp, paper and paper

products

EAC 08: Publishing companies

EAC 09: Printing companies

EAC 10: Manufacture of coke andrefined petroleum products

EAC 11: Nuclear fuel

EAC 12: Chemicals, chemicalproducts and fibers

EAC 13: Pharmaceuticals

EAC 14: Rubber and plasticproducts

EAC 15: Non-metallic mineralproducts

EAC 16: Concrete, cement, lime,plaster etc.

EAC 17: Basic metals andfabricated metal products

Some of SGS Clients
http://similar%20client%20list/EAC%2001_agriculture%20fishing.dochttp://similar%20client%20list/EAC%2002_mining%20&%20quarrying.dochttp://similar%20client%20list/EAC%2003_Food%20products,%20beverages%20and%20tobacco.dochttp://similar%20client%20list/EAC%2003_Food%20products,%20beverages%20and%20tobacco.dochttp://similar%20client%20list/EAC%2004_Textiles%20and%20textile.dochttp://similar%20client%20list/EAC%2004_Textiles%20and%20textile.dochttp://similar%20client%20list/EAC%2005_Leather%20and%20leather%20product.dochttp://similar%20client%20list/EAC%2005_Leather%20and%20leather%20product.dochttp://similar%20client%20list/EAC%2006_Wood%20and%20wood%20%20products.dochttp://similar%20client%20list/EAC%2007_Pulp,%20paper%20and%20paper%20products.dochttp://similar%20client%20list/EAC%2007_Pulp,%20paper%20and%20paper%20products.dochttp://similar%20client%20list/EAC%2008_Publishing%20companies.dochttp://similar%20client%20list/EAC%2009_Printing%20Companies.dochttp://similar%20client%20list/EAC%2010_Manufacture%20of%20coke%20and%20refined%20petroleum%20products.dochttp://similar%20client%20list/EAC%2010_Manufacture%20of%20coke%20and%20refined%20petroleum%20products.dochttp://similar%20client%20list/EAC%2012_Chemicals,%20chemical%20products%20and%20fibres.dochttp://similar%20client%20list/EAC%2012_Chemicals,%20chemical%20products%20and%20fibres.dochttp://similar%20client%20list/EAC%2013_Pharmaceuticals.dochttp://similar%20client%20list/EAC%2014_Rubber%20and%20Plastic%20Products.dochttp://similar%20client%20list/EAC%2014_Rubber%20and%20Plastic%20Products.dochttp://similar%20client%20list/EAC%2015_Non-metallic%20mineral%20products.dochttp://similar%20client%20list/EAC%2015_Non-metallic%20mineral%20products.dochttp://similar%20client%20list/EAC%2016_Concrete,%20Cement,%20Lime,%20Plaster,%20etc.dochttp://similar%20client%20list/EAC%2016_Concrete,%20Cement,%20Lime,%20Plaster,%20etc.dochttp://similar%20client%20list/EAC%2017_Basic%20Metals%20and%20Fabricated%20Metal%20Products.dochttp://similar%20client%20list/EAC%2017_Basic%20Metals%20and%20Fabricated%20Metal%20Products.dochttp://similar%20client%20list/EAC%2017_Basic%20Metals%20and%20Fabricated%20Metal%20Products.dochttp://similar%20client%20list/EAC%2017_Basic%20Metals%20and%20Fabricated%20Metal%20Products.dochttp://similar%20client%20list/EAC%2016_Concrete,%20Cement,%20Lime,%20Plaster,%20etc.dochttp://similar%20client%20list/EAC%2016_Concrete,%20Cement,%20Lime,%20Plaster,%20etc.dochttp://similar%20client%20list/EAC%2015_Non-metallic%20mineral%20products.dochttp://similar%20client%20list/EAC%2015_Non-metallic%20mineral%20products.dochttp://similar%20client%20list/EAC%2014_Rubber%20and%20Plastic%20Products.dochttp://similar%20client%20list/EAC%2014_Rubber%20and%20Plastic%20Products.dochttp://similar%20client%20list/EAC%2013_Pharmaceuticals.dochttp://similar%20client%20list/EAC%2012_Chemicals,%20chemical%20products%20and%20fibres.dochttp://similar%20client%20list/EAC%2012_Chemicals,%20chemical%20products%20and%20fibres.dochttp://similar%20client%20list/EAC%2010_Manufacture%20of%20coke%20and%20refined%20petroleum%20products.dochttp://similar%20client%20list/EAC%2010_Manufacture%20of%20coke%20and%20refined%20petroleum%20products.dochttp://similar%20client%20list/EAC%2009_Printing%20Companies.dochttp://similar%20client%20list/EAC%2008_Publishing%20companies.dochttp://similar%20client%20list/EAC%2007_Pulp,%20paper%20and%20paper%20products.dochttp://similar%20client%20list/EAC%2007_Pulp,%20paper%20and%20paper%20products.dochttp://similar%20client%20list/EAC%2006_Wood%20and%20wood%20%20products.dochttp://similar%20client%20list/EAC%2005_Leather%20and%20leather%20product.dochttp://similar%20client%20list/EAC%2005_Leather%20and%20leather%20product.dochttp://similar%20client%20list/EAC%2004_Textiles%20and%20textile.dochttp://similar%20client%20list/EAC%2004_Textiles%20and%20textile.dochttp://similar%20client%20list/EAC%2003_Food%20products,%20beverages%20and%20tobacco.dochttp://similar%20client%20list/EAC%2003_Food%20products,%20beverages%20and%20tobacco.dochttp://similar%20client%20list/EAC%2002_mining%20&%20quarrying.dochttp://similar%20client%20list/EAC%2001_agriculture%20fishing.doc


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EAC 18: Machinery and equipment

EAC 19: Electrical and opticalequipment

EAC 20: Shipbuilding

EAC 21: Aerospace

EAC 22: Other transport equipment

EAC 23: Manufacturing notelsewhere classified

EAC 24: Recycling

EAC 25: Electrici ty supply EAC 26: Gas supply

EAC 27: Water supply

EAC 28: Construction

EAC 29: Wholesale and retail trade

EAC 30: Hotels and restaurants

EAC 31: Transport, storage andcommunication

EAC 32: Financial intermediation,real estate and renting

EAC 33: Information technology

EAC 34: Engineering services

EAC 35: Other services

EAC 36: Public administration EAC 37: Education

EAC 38: Health and social work

EAC 39: Other social services

WHEN YOU NEED TO BE
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SURE!

Randy Ismail

System & Services Certification

HSE Product Manager

PT SGS IndonesiaCilandak Commercial Estate #108 C

Jl. Raya Cilandak KKO,

Jakarta, Indonesia, 12560

Phone : +62 21 781 8111Fax: : +62 21 780 7914

Mobile : +62 811 892 983

E-mail : [email protected]


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Discussion