OH&S in the Design Studio

A brief introduction to the occupational health and safety procedures that we

practice.

welcome to

OH&S in the Studio

Hello,

Induction ProcessYour

Recruitment/

Payroll/Staff ID Office &

Equipment

Locations

OHSTraining

You Are

Here

Position Training

Progress& Review

Security/ Office House

keeping

It is extremely important to maintain a safe and incident free environment in the studio. If we follow these simple steps we can help each other feel and be safe at work. Don’t keep liquids too close to the equipment to

maintain their working condition.

Equipment Safety Checks

Watch out for and report any required maintenance or faults. Make sure all cords are tidily tucked away from where people are walking.

Always turn off equipment when finished with it and make sure it’s packed away safely and correctly for the next person to use.

Your

Safety Representative

Lisa French is our studios OH&S representative. This means that she organises and supervises all OH&S meetings, files reports and deals with the safety concerns of staff members.She is also trained to be our first aid officer. If you have any danger concerns or have injured yourself, report to Lisa.There are also forms and a submit box at reception for anonymous concerns.

A copy of Lisas desk number along with emergency numbers are written by all phones.

Existing & Potential Hazards

1. Repetitive Strain Injury (RSI.)2. Lack of natural or artificial

lighting.3. Back or muscle injuries from

manual handling.4. Electrical appliances, cords

and power sockets.5. Dangerous chemicals such as

printing ink, solvents, cleaning products, etc.

6. Stairs, steps and ladders.7. Ergonomic hazards such as

sitting for long periods, temperature, comfort, repetitive noises, computer setup, etc.

9. Contagious staff illnesses.7. Potentially dangerous

machinery .8. Fire hazards such as heating,

electrical items, lighting and flammable liquids.

How You can

Control The Risks1. Repetitive Strain Injury (RSI) – Make sure to take a break and stretch

every 30-60 minutes.2. Lack of lighting - Request to be situated by a window or install a

adequate lamp.3. Manual handling injuries – Always lift heavy items correctly and ask for

assistance.4. Appliances/cords – Switch off equipment when not using and tuck away

cords.5. Chemicals – Always read safety labels and ask for further training if you

feel unsure.6. Stairs, steps and ladders – Always watch your step, be extra careful

when carrying items up stairs and put away ladders when finished.7. Ergonomic Hazards – Make any required changes so you feel

comfortable and safe at your workstation.8. Staff illness – Do not attend work if sick, steer clear of sick colleagues

and contact management about concerns.9. Potentially dangerous machinery – Report any faulty/hazardous

machinery, keep any loose clothing (ties, skirts) clear of machinery, tie hair up when using equipment.

10.Fire Hazards – Do not cover hot equipment surfaces, lead labels, and know where your fire safety equipment and fire exits are.

Reporting

Risks and Incidents

Safety RisksIt is very important to report any risks in the workplace to ensure everyone is safe at work. Speak to our OH&S rep, Lisa French, where you’ll be required to fill out a Risk Report, Lisa will give you a copy for records and deal with the issue immediately.

Incidents and injuriesLisa is also the first aid officer in the studio. She will assess and treat any injuries, help with filling in any required incident reports and ensure the right people receive copies.

OH&S

Meetings and Inspections

MeetingsOH&S meetings are held once every three months, though are welcome to speak to the OH&S rep any time about your concerns. The committee members (made up of managers and supervisors) are required to attend and will take their staffs concerns to be discussed and then report back.

InspectionsEvery 6 months the OH&S rep will give the studio a safety inspection, this is to look for anything that may have been missed by staff during general use. This is also another opportunity for you bring up any safety concerns. Every 2 years, and electrician will come and perform an inspection on the electronics in the studio, they will be tested, repaired and replaced and then tagged them with their next test date.

Emergency ProceduresFire

What to do if there is a fire.

If the fire looks manageable and is not too close to flammables or chemicals fetch the fire extinguisher located by stairs, next to first aid cabinets on both floors.

Let your OH&S rep, Lisa, know as soon as possible as she is fully trained in what to do in an emergency.

If the fire is out of control, hit the emergency evacuation alarm if you are close enough.

Meet in the designated assembly point, in our case the staff parking lot.

Emergency ProceduresAssault

What to do in an assault or harassment situation.

In the case of a workplace harassment, it is extremely important to tell either your manager or OHS representative at the earliest opportunity to be dealt with, as harassment of any kind is not tolerated.

In the case of an assault, call the police where necessary.

Ensure all injuries are attended to or call an ambulance.

If you witnessed or were involved in an assault it is required that you fill out an incident report as soon as it is possible.

What to do in a power outage.

If due to a fire, alert as many people as possible and evacuate to assembly point.

If not due to a fire, you are required to make your way to your floors main office space for further instruction by your OHS representative.

It is important to not panic in this saturation, move slowly and calmly as it be dark and cause injury to others.

Flash lights are located in the first aid cabinets by the stairs on each floor.

Emergency ProceduresPower Outage

Your Employers Responsibilities

Provide relevant OH&S training and knowledge to all staff. Identify and take immediate action to eradicate all dangers

and risks. Report all incidents to WorkSafe Tasmania and follow up by lodging required incident reports within 48 hours.

Ensure all staff members have the opportunity to express concerns anonymously.

Keep up-to-date with, communicate and implement all OH&S policy changes. Take action against workplace bullying, harassment and purposeful endangerment of others.

Monitor, review, repair and inspect all possible OH&S risks. Provide staff access to up-to-date and functional first aid kits,

fire safety equipment, emergency phone numbers, emergency procedures, assembly points, emergency exits, etc.

Do everything that is reasonable and practicable to protect the health and safety of their employees and people in the workplace.

Your

Employees Responsibilities

Take reasonable care for the health and safety of themselves and others in the workplace.

Be aware that your actions and omissions affect those around you. Co-operate with your employer and colleagues in all OH&S procedures. Do not intentionally misuse or damage any OH&S equipment.

Comply with all OH&S policies, procedures and instructions. Immediately report any possible dangers to staff and safety

risks to your OH&S representative or managers. Attend to any workplace injuries and fill in all required incident

reports as soon as possible after incident occurrence. Undertake all relevant and required OH&S training sessions and

meetings.

Hazard and Safety Signs

Always comply with hazard signs, safety symbols and instructions.

Protective Gear Hygiene Hazardous Chemicals First Aid

Fire Assembly Point Fire Equipment Safe LiftingMachinery

OH&S Resources

Work Cover – http://www.workcover.tas.gov.au/home

Work Safe Australia - http://www.safeworkaustralia.gov.au/sites/SWA

X-Ray Image - http://pixshark.com/office-hazards-in-the-workplace.htm Fist image - http://s196.photobucket.com/user/markopolo56/media/fist.png.html

http://liveperformance.com.au/sites/liveperformance.com.au/files/resources/employer_guide_to_ohs_1.pdf

Power Point Resources

Machinery Image - http://www.store-safe.com/store-safe-products/safety-signs/signs/hazard-warning-signs/beware-of-moving-machinery-4 Safe Lifting Image - https://www.fireonline.com.au/item/Workplace-Safety-Sign-Prevent-Back-Injury-Poly/188 Fire Equipment Image - http://contentinjection.com/fire-extinguisher-sign/

Chemical Image - http://galleryhip.com/hazardous-chemicals-symbol.html

Hygiene Image - http://www.mydoorsign.com/blog/5-percent-wash-hands-correctly/ Protective Gear Images - http://www.safetyservicesdirect.com/protective-gloves-must-

be-worn---health-and-safety-sign-map22-479-p.asp https://www.seton.net.au/a4-safety-signs-safety-goggles-must-be-worn-s0430.html

First Aid Image - http://vitalsignsandgraphics.ca/shop/first-aid/ Fire Assembly Image - http://www.gsbhealthandsafetysigns.co.uk/fire-assembly-point-

sign/