Officers Training - President

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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Club Leadership Training SessionClub Leadership Training Session

Achieving Success asPresident

Achieving Success asPresident

Presented by:

Ganesh Srinivasan, ACG, ALBArea 7 GovernorDivision B, District 20

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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Develop and Improve Club Leadership

Ensure club officers meet officerand meeting standards.

Search for leaders.

Ensure all club offices arefilled for the succeeding term.

Officer’s Responsibilities Officer’s Responsibilities Outside the Meeting

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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Club Administration

Oversee the administrativeoperation of the club.

Schedule and chair the monthlyexecutive committee meetings.

Officer’s Responsibilities Officer’s Responsibilities Outside the Meeting

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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Advance Club and Member Achievement

Oversee the plan to achieve DistinguishedClub Program goals.

Ensure the club is Distinguished.

Promote CC, AC, CL, and AL awards.

Officer’s Responsibilities Officer’s Responsibilities Outside the Meeting

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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Assure Meetings’ Punctuality.

Perform the Meetings’ Opening/Closing Speech.

Observe Members’ Behavior.

Recognize members’ achievements.

Officer’s Responsibilities Officer’s Responsibilities At the Club Meeting

DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

Strategies to SucceedStrategies to Succeed

Promote early arrival and lead by example.

Develop a culture of early arrival of Ex-Com team.

Start communicating with the TMOD a day before the meeting.

Restructure the meeting agenda based on the availability of role players.

Mission 1: Assure Meetings Punctuality

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

Strategies to SucceedStrategies to Succeed

The main objectives from every Presidential address:

Welcome Guests and Acknowledge the presence of senior officers.

Motivate your audience and set their expectations.

Set the meeting perfectly for the TMOD.

Mission 2: Meeting Opening Speech

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

Strategies to SucceedStrategies to Succeed

To Achieve the given objectives:

Read the club’s mission. (if missed by the Sgt at Arms)

State the club’s DCP Points status and member achievements

Encourage Audience Feedback and participation.

Promote the culture of welcoming speakers and role players during the meeting.

Mission 2: Meeting Opening Speech

(continued)(continued)

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

Strategies to SucceedStrategies to Succeed

Brief the audience about TMOD role before introducing him.

Prepare an apt introduction for the TMOD.

Prepare your speech.

Avoid impromptu attempts.

Avoid going overtime.

Mission 2: Meeting Opening Speech

(continued)(continued)

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

Strategies to SucceedStrategies to Succeed

The main objectives from Presidential Closing Address:

Acknowledge the TMOD’s performance.

Encourage Club members to stand for TMOD Role.

Appreciate role players and special guests.

Comments on the meeting if needed.

Most importantly: use it as a closing technique for guests.

Mission 3: Meeting Closing Speech

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

Strategies to SucceedStrategies to Succeed

To Achieve the given objectives:

Request all guests to speak to the VP Membership & VP Education after the meeting.

Allow guests to share their feedback before the closing.

Reinforce messages to make a commitment.

Highlight parts of the meeting to reflect to the value to be expected from the club meetings.

Mission 3: Meeting Closing Speech

(continued)(continued)

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

Strategies to SucceedStrategies to Succeed

Notice unprofessional behavior.

Notice members habits before, during and after the meeting.

Identify future leaders.

Support mentors.

Address your issues only during Exe-com meetings.

Maintain control on club quality progress.

Mission 4: Observe Members Behavior

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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The Executive CommitteeThe Executive Committee

Making the club enjoyable All club business All administrative issues Ensuring the club is in the DCP

Every member is responsible for:

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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The Executive CommitteeThe Executive Committee

Complete a ClubSuccess Plan

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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The Executive CommitteeThe Executive Committee

Three steps:

1. State the purpose of the meeting.

2. Inform participants about the meeting.

3. Develop an agenda.

Conduct Productive Committee Meetings

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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A Moment of Truth is an episode where a member comes in contact with any aspect of the Toastmasters experience and forms an impression of a club’s quality and service

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MOMENT OF TRUTH MOMENT OF TRUTH

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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Q & A

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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CASE STUDY FOR PRESIDENTS: 1WHEN CLUB MEETINGS DON’T START ON TIMEYour club meeting is scheduled to start at 7 p.m. At

6:45 p.m. you begin to feel uneasy because the TMOD hasn’t shown up. To make things worse, only five club members out of the regular 15 have arrived. At 7:00 p.m. the TMOD whisks in, complaining about traffic. Finally, at 7:15 p.m., you begin the meeting and introduce the TMOD.

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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Case Study for Club Presidents: 2When Dues Are Due

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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Case Study for Club Presidents: 3Dealing with Deadbeat Officers

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DIVISION ‘B’ TOASTMASTERS, DIST. 20,UAEDIVISION ‘B’ TOASTMASTERS, DIST. 20,UAE

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Closing Closing

Evaluate Coach / Motivate Build Self Confidence A Responsibility & A Privilege