OFFICE OF THE DIGP, GROUP CENTER, CRPF, … TO TENDER OFFICE OF THE DIGP, GROUP CENTER, CRPF, RAMPUR (U.P) -244901 (Telephone No. 0595-2352620, Fax No- 2331121) (THROUGH FAX/REGD POST/TELEPHONIC)

INVITATION TO TENDER

OFFICE OF THE DIGP,

GROUP CENTER, CRPF, RAMPUR (U.P) -244901 (Telephone No. 0595-2352620, Fax No- 2331121)

(THROUGH FAX/REGD POST/TELEPHONIC)

NO :- L-VII-17/2015-16- Q-GCR Dated, the 12 January -2016

TENDER NOTICE IS NOT TRANSFERABLE

Sealed tenders in two bid systems (Technical bid and financial bid) are invited from reputed

firms for and on behalf of the President of India for supply of following Organic Socks White:-

INSTRUCTIONS:- 1. The price quoted should be on firm basis and including all delivery charges. The price

Should be quoted in Rupees and paisa/ Metric weight. 2. The following information should be specifically given :-

(a) Place of delivery if F.O.R. Place of dispatch. (b) Period of delivery on placing of firm supply order. (c) Quality/Make of the articles quoted should be specified. (d) Samples should be produced before Tender Opening Committee (Technical Bid) on the date of

opening of the tender/quotations. (e) No quotations will be entertained without samples. (f) Sale tax if any applicable should be distinctly shown along with prices quoted. (g) The rates will remain open till SIX MONTHS

(h) The tender/quotations will be received up to 1000 hrs on 16/02/2016.

(i) The tender/quotations for technical bid will be opened at-1100 hrs on 16/02/2016 the date and time for opening of price bid will be communicated separately. (j) Envelope containing the tender/quotations should clearly be marked in red ink. (k) Tender/Quotations received after the expiry of specified date as mentioned against SL NO.(h)

above will not be entertained. (l) The firm must read the Terms and conditions carefully before submitting their tenders. (m) DIGP, GC, CRPF, Rampur reserve the right to increase or decrease the quantity and also to reject

any or all tenders without assigning any reason.

3. Samples of required Organic Socks White are not available in this office. Hence same may be

sent through your representative on date of opening of quotation/tender for technical bid.

SD-12/01/2016 DIGP, GC, CRPF

RAMPUR (U.P)

Page 1 of 13

Organic Socks White are required to this Group Centre as per specification :-

Tenderers are advised to go through the earnest money, Payment terms, Tender Sample, Counter sample

and Lab Test certificate clause of this Tender Enquiry carefully before filling the Tender. SL

No

.

Tender No

and Date.

Description of

Store

Qty. Specification Cost of Tender

Document (Non

refundable) in

Rupees.

EMD ( In Rs) Critical Date

1 L-VII-

17/2015-

16- Q-GCR

dated

12/01/2016

Organic Socks

White

(Specification

as per

appendix- A

3929 Pairs Full

specification

as per

appendix

“A”), Which is

attached with

tender notice.”

Tender Cost Rs. 100/-

Required to be

deposited through

Demand Draft in

favour of DIGP, GC,

CRPF, Rampur (U.P)

Payable at SBI, GC,

CRPF, Rampur Bank

Code 10523.

6,000/-

(Rupees Ten

Thousand) only

( EMD should

be valid for 225

days from the

date of opening

of tender)

a) Date & time of

receipt of offline/

online tender:

16/02/2016

at 1000 hrs.

b) Date & time of

opening of offline/

online tender:

16/02/2016 on or

after 1100 hrs

1. SPECIFICATION – “ As per appendix - A”

Tender Notice & specification of Organic Socks White is available in CRPF website

http://crpf.nic.in/tender_ with tender notice. Please may be download specification as mentioned in

appendix –A” from the website. If any quarries/problem may please be contact with this telephone

No.0595 2352620 & 2331121

2. PACKING - As per Instructions.

3. SAMPLE CLAUSE - Sample Should be submitted along with tender documents thorough speed post/ courier/ Representative

of concerned Firms for Checking.

All Firms which are not specially Registered for organic socks white as per Tender Inquiry specification and

eligibility criteria of tender inquiry either with DGS&D or with NSIC/ Directorate General of Supplies & Disposals based on

approved by MHA will deposit earnest money Rs. 6,000/- along with the tender in the form of banker Cheque/Bank Draft in

favour of The DIGP, GC, CRPF, Rampur (U.P.) payable at SBI, GC, CRPF, Rampur Bank Code 10523.

The Tenders are required to quote rate on free delivery at Consignee's location basis only. Tenderer received on F.O.R

Destination Station / Station of Dispatch basis shall be summarily rejected.

4. Delivery Required By- With in One month of placement of Firm supply order. Tenderers must indicate the guarantee period,

delivery period and life span in the quotations, which they can offer up to month. Offer of Firm to do not indicate staggered

monthly guarantee period, delivery period and life span is liable to be ignored.

5. Dispatch Instruction- Store are required to be delivered at Group Center CRPF, Rampur (U.P.) at Freight, Risk & Cost of the

Supplier.

6. Payment Terms- Payment will be made after 60 days or above on completion of supply of entire quantity and

acceptance thereof.

7. Packing & Marking - As per relevant clause of specification.

8. Rate Quoted by the firm should be on firm price basis.

9. Firm should clearly indicate different taxes and duties which they proposed to charge as extra along with

the present rates thereof. Offers with such stipulation like “as applicable “ will be treated as vague and are

liable to be ignored.

Page 2 of 13

10. Tenderers should disclose the name & Full address ( along with Telephone/Fax NO. ) of the place where

the stores will be manufactured. In case the firm is registered with NSIC /SSI or DGS&D for the subject stores, the

registration Certificate should be enclosed with Quotations.

11. Purchaser reserve the right to get the manufacturing capacity of all firms recertified irrespective of the registration

status.

12. Offers received without tender samples or in case the tender sample are received after the due date & time for receipt of

tenders shall be ignored summarily.

13. Tenderer should ensure that the samples submitted by them fully confirmed to all the parameters of the T.E.

Specification.

14. All Tenderer samples should have a called affixed to it duly signed and stamped by the firm indicating the Following.

i) Name and Address of the Firms

ii) Tender NO.

iii) Closing date & date of opening of tender.

iv) Name of Item, Quantity.

v) Any other information, if required

15. (1) Place of submission of tenders sample and tender documents :- The tenders samples will be submitted at office of the

DIGP, Group Center CRPF, Rampur (U.P.) 244901 before specified date & time of tender ( i.e. Up to 1000 hrs on

16/02/2016 )

(2)Tender Documents duly completed in all respect are to be submitted by registered / speed post/courier in favour of the

DIGP , GC CRPF, Rampur (U.P.) before specified time & date mentioned in schedule to tender. Late/delayed tender shall

not be opened and returned in original to tenderer.

(3)Tenders samples sent on “ FREIGHT TO PAY” basis will not be accepted.

(4)Tenders not fulfilling even one of the terms out of 15 as mentioned above, can be rejected.

16 .Tolerance clause- This contract is without any detriment or prejudice to the right of the purchaser to place order(s) at the

same rate(s) for additional quantity aggregating up to 25% of the quantity stipulated in the clause 2 of the contract.

17.Technical clause- The items should be thoroughly tested by leading, any of the laboratories approved by National

Accreditation Board for Testing and Calibration Laboratories (NABL) must submit the lab test certificate in original should

not be submitted before the date of tender floating along with their technical bid. The lab test certificate should indicate that :-

“It is Certified that the tender sample offered for lab test is meeting/not meeting all the

requirements of the governing specifications for the quoted item and the sample is acceptable /

not acceptable with reference to its governing specifications i.e. Organic Socks White. ( Note :-

Delete whichever is not applicable.)”

Signature and Seal of the Lab

17.II. The sample should be from the same lot, test certificate of which is submitted along with the tender and the

counter sample (remnant portion of the test sample) duly sealed and signed by lab oratory.

17. III Documentary proof of accreditation of the Lab. Where testing has been done should be provide by the

Tenderer.

18. Security Deposit:- The successful firm shall have to deposit a Security of 10% of the contract value within 30 days the

placement of supply order for due performance as per Rule -158 of GFR-2005 Failure at the part of the firm to deposit the

security deposit the security deposit within stipulated time will make the supply order null and void.

The Performance Security Deposit submitted by the supplier will remain valid at least for twelve months beyond the

last date of supply of stores as promised and agreed in the contract.

If the supplier failed to deliver the stores in a promised period and place and a request for extension of time the supplier

will submit an undertaking on Non Judicial Stamp Paper of Rs. 10/- duly attested by the Notary Public Stating That The

Performance Security deposit has already been extended for six months further beyond the last date of supply promised in the

request of extension of time of delivery.

Page 3 of 13

19. LIQUIDATED DAMAGE :- In case the firm does not complete the supply within delivery period liquidated damages will be

charged @2% of the total cost of items as per para 15.7 of DGS&D Manual and Para 14(7) (i) of DGS&D-68(Revised). If

liquidated damages is not paid within specified time interest will be charges for delay payment of LD amount.

20. There will be two bids i.e. Technical bid and Price bid. Both bids should be kept in two separate envelopes and the type

of bid such as Technical bid or Financial bid should be clearly mentioned on top of the each envelope. For the technical bid, the

bidder has to fulfill all the requirements and enclose all the documents as mentioned below. Details required to be furnished by

all bidders in Technical bid/ Financial Bid are as under :-

A) TECHNICAL BID

i) First envelop cover should be super scribed as Technical Bid for Organic Socks White due to be opened on date: - 16/02/2016

ii) All technical details along with commercial terms and conditions.

iii)Tender document duly completed and signed but without indicating the rates quoted.

iv) Details of Earnest Money deposited.

v) Terms of Dispatch, delivery period or other details if any.

vi) Performance statement of last three years.

Vii)Any other relevant documents which the firms wish to submit.

B) FINANCIAL BID

i) A separate envelop should be super scribed as Financial Bid for Organic Socks White.

ii) Details of rates, taxes, duties, and discounts, if any quoted by the bidder. These details should be submitted on their letter pad

iii). Rates must be clearly written in figures as well as in words.

iv) There must not be any cutting /over writing

v). The envelop should be sealed properly.

C) Both the above bids (Technical bid and Financial bid) should be placed in a large single repeat single envelope. The envelopes

should be properly sealed. Name and address of the Firm, Tender notice number with date. Date of opening of tender and Quotation

for Organic Socks White should be clearly written in bold letters on the top of the envelope.

21. While opening the tenders, the technical bid will be opened first and on scrutiny of all the documents enclosed by the firm, a

comparative statement will be drawn. If a firm fails to fulfill all the conditions specified in the tender notice and fails to enclose

the documents as asked vide Para -24 below or fails to arrange technical inspection of stores specified, the tender can be rejected

out rightly. Only those bids which have qualified in technical bids will be opened for Price bid.

22. The firm will be required to demonstrate the equipment/products offered by them before a board of Officers for assessing the

technical suitability and performance of the equipment as per Tender Enquiry.

23. Performance statement for last three years and certificate duly complete all terms and conditions mentioned at the booklet

DGS&D -229 and conditions of contract in the Form No. 68(Revised) including in the pamphlet entitling conditions of contract

governing contracts placed by the Central purchases Organizations of the Government of India read with the amendments

annexed be attached with the tender quotations.

24. The firm must enclose the following documents with their quotations, otherwise quotations will not be entertained.

(1) Past performance report.

(2) Whether the firm agree to undertake for loss damage in transshipment.

(3) Annual turn over /monetary limit of the firm.

(4) Document in support of performance guarantee.

(5) Banker support of financial limits.

(6) Photo copy of sales tax registration.

(7) Photo copy of registration with DGS & D, NSIC if so.

(8) B/C, D/D, NSC, Money bond for security money in favour of the DIGP, GC, CRPF, Rampur (UP)

Failure on part of the firm to submit any one of the above mentioned documents can be liable to rejection of the

tender

SD-12/01/2016

DIGP, GC, CRPF,

Rampur (U.P)

Page 4 of 13

FORM 68-A

Tender No.

Full name and address of the Tenderer in addition Contractor’s telegraphic Address to post box

No. if any should be quoted in _____________ _________________________________

Communication to this Office___________________________________________________

Telephone No._________________ Fax No._______________________________________

From_______________________________________________________________________

Dear Sir,

I /We hereby offer to supply the stores detailed in the schedule here to or such portion

thereof as you may specify in the acceptance of tender at the price given in the said schedule and

agree to hold this offer open till_______________. I/we shall be bound by a communication of

acceptance within the prescribed time.

I/We have understood the instructions to tenderer in the booklet DGS&D-229 and

conditions of contract in the Form No-68(Revised) including in the pamphlet entitling conditions

of contract governing contracts placed by the Central Purchases Organization of the Government

of India read with the amendments annexed herewith and have thoroughly examined the

specification drawing and/or pattern quoted in the schedule hereto and am/are fully aware of the

stores required and my/our offer is to supply stores strictly in accordance with the requirements.

Signature of the Tenderer.

The following pages have been added to and form part of this tender___________

Yours faithfully,

Here paste coupon incase where coupons are supplied to contractors on payment

(Signature of the Tenderer)

Address_______________

Dated________________

(Signature of the Witness)

Address______________

Dated________________

Page 5 of 13

Check List Sl. No. PARTICULARS CONTROLLED (YES/NO)

1 Whether registered with NSIC

Monetary limit/ATO NSIC

Validity of Registration

2 Whether registered with DGS&D

Monetary Limit/ATO

Validity of registration

3 Whether EMD enclosed as per TE (Required EMD) as per

T.E.=Rs. 6,000/- should be valid for 225 days)

4. Whether tender cost of Rs. 100/-Deposited by the firm

5 Whether Lab test report in original is enclosed

6 Whether specification conformed or not

7 Tender sample (One Pair Organic Socks White)

8 Counter sample

9 Whether SSI unit

10 Capacity

11 Quantity offered (Total quantity as per T.E)

12 Terms of delivery (T.E. requirement is Free delivery at consignee

location)

13 Validity of offer (T.E. requirement is 180 days)

14 Delivery period(T.E. requirement is one month)

15 Monthly rate of supply

16 Whether firm agrees to accept condition of contract as contained in DGS&D-68(revised) amended upto 31-12-91 and those

contained in pamphlet No. DGS&D-229 read with Annexure

attached ( as asked in clause 23 of Questionnaire of TE)

17 Tolerance clause (agreed or not agreed)

18 Arbitration clause (agreed of not agreed)

19 Liquidated Damage clause agreed or not

20 Past performance

21 Advance Sample Clause (agreed or not)

22 Manufacturer or authorized agent

23 Authorization certificate from manufacturers Submitted or not

24 Authorization valid up to

25 Whether firm is Indian agent of Foreign Principle enlisted with DGS&D or not

26 Details of After sale service and post contractual support provided or not

27 Detail of commission or copy of other arrangement attached or

not

28 Partnership agreement attached or not

29 Name & address of Bankers

30 Equipment and quality control Performa duly filled in or not

31 Whether business dealing banned

32 Whether witness have signed in list no. 1 and form-68-A or not

33 Whether tender signed properly

34 Whether guarantee/warranty Clause accepted

35 Whether any Specific condition stipulated

36 Whether all the technical parameters as per the specification

mentioned in the T.E are complied (Details being furnished in

Appendix/Part-II)

Signature of Tenderer

Page 6 of 13

Form-7

PROFORMA FOR EQUIPMENT AND QUALITY CONTROL

(This Performa is required to be submitted in triplicate)

1. Tender No. & Date _______________________ for the supply of __________________

2. Name and Address of the firm :

3. I) Telephone No. Fax/Office/Factory/Works :

II) Telegraphic address :

4. Location of manufacturing works/Factory. Factories owned by you (Documentary). In case

you do not own the factory but utilize the factory of some other firm for the manufacture/

fabrication of the stores for which you apply for registration on lease or other base you should

furnish a valid legal agreement of the factory of _____________________________ (Here

indicate the name of the firm whose factory is being utilized) has been put at your disposal for

the manufacture/ fabrication of the stores for which registration has been applied for.

5. Brief description of the factory (e.g. area covered accommodation, departments into which it

is divided, laboratory etc.)

6. Details of plant and machinery erected and functioning in each department (Monograms and

descriptive pamphlets should be supplied if available).

7. Whether the process of manufacture in factory is carried out with the aid of power or without

it.

8. Details and stocks or raw material held (state whether imported or indigenous) against

each item. Production capacity of each item with the existing plant and machinery:

9.

a) Normal ___________________________________________

b) Maximum _________________________________________

10. Details of arrangements for quality control of products such as laboratory etc.

11. (a) Details of Technical/supervisory staff in-charge of production and quality control.

(b) Skilled labour employed.

(c) Unskilled labour employed.

(d) Maximum no. of workers (skilled and unskilled) employed on any day

during the 18 months preceding the date of application.

12. Whether stores were tested to any standard specification, if so copies of original test

certificate should be submitted in triplicate .

Place __________________________________________

Date ___________________________________________

Signature and designation of the Tenderer

N.B.: Details under column 6 to 11 inclusive need to be restricted to the extent they pertain to the

item(s) under reference.

Page 7 of 13

(PERFORMANCE STATEMENT FOR LAST THREE YEARS)

Name of Firm: __________________________________________________________________

1. Contract Nos. :

2. Description of Stores :

3. Quantity on order:

4. Value:

5. Original D.P. :

6.Qty. supplied within originalD.P. :

7. Final Ext. D.P. :

8. Last supply position. :

9. Reasons for Delay in supplies:

(if any)

Signature of Tenderer

Page 8 of 13

APPENDIX “A

TECHNICAL BID FORM

To The DIGP Group Centre CRPF Rampur ( UP )

Reference: Your tender notice NO :- L-VII-17/2015-16- Q-GCR Dated /01 / 2016

Sir,

I hereby offer to supply the stores given in schedule and agree to hold offer open till /

/2015. I shall be bound by a communication of acceptance within the prescribed time.

2. I have understood the terms and conditions as laid down in Para 1 to 23 and certify that I will be

fully abide by terms and conditions. If I/ We fail to comply with any of the terms and conditions EMD/ Security

Money already deposited may be forfeited.

3. Rs................................./-(Rupees .................................................) only as EMD enclosed herewith

in form of DD/BC No.....................................dated.............. .issued by Bank.............................

4. Photo copy of valid VAT/Sale Tax clearance and past experience certificate of such supply

enclosed.

5. Sample of following items as per required specification has been deposited with your GC on

….................... vide receipt no. …………….dated…………...

(1) Organic Socks White-3929 pairs

6. Certified that I have no pre-conditions attached with tender.

Yours faithfully

Signature:...............................................

Name of tenderer:...................................

Address with seal.:..................................

Page 9 of 13

Appendix ‘B’

FINANCIAL BID FORM

To The DIGP Group Centre CRPF Rampur ( UP )

Reference: Your tender notice No. L.VII- 17/2015-16-Q/GCR Dated /01/2016.

Sir,

I/we hereby quote the following rates for following Organic Socks White as per specification :-

S/N Description of store with specification Rate for each item (Rs)

1 Organic Socks White-3929 pairs

Taxes:-

i) VAT/CST@________________

ii) ___________________________

Yours faithfully

Signature:...............................................

Name of tenderer:...................................

Address with seal.:..................................

Page 10 of 13

LIST NO-1

TENDERERS SHOULD FURNISH SPECIFIC ANSWERS TO ALL THE QUESTIONS GIVEN

BELOW. TENDERERS MAY PLEASE NOTE THAT IF THE ANSWER SO FURNISHED ARE NOT

CLEAR AND / OR ARE EVASIVE, THE TENDER WILL BE LIABLE TO BE IGNORED.

1. Tender No._______________________________________

2. Whether the stores offered fully confirm to the technical particulars and

specification drawings, specified by the purchaser in the schedule to tender.

If not, mention here details of deviations. :

3. Brand of store offered. :

4. Name and address of manufacturer. :

5. Station of manufacture :

6. Please confirm that you have offered packing as per tender enquiry

requirements. If not indicate deviations. :

7. Gross weight of consignment :

(Net weight of each item)

8. What is your permanent Income Tax A/C No. ? :

9. Status.

a) Indicate whether you are LSU or SSI :

b) Are you registered with DGS&D for the item

quoted ? If so, indicate whether there is any

monetary limit on registration. :

c) If you are a small scale unit registered with NSIC

under Single Point Registration scheme, whether

there is any monetary limit. :

d) In case you are registered with NSIC under Single

Point Registration Scheme for the item quoted,

confirm whether you have attached a photocopy of

the registration certificate indicating the items for

which you are registered. :

10. a) If you are not registered either with NSIC or with

DGS&D, please state whether you are

registered with Directorate of Industries of State

Government concerned. :

b) If so, confirm whether you have attached a copy of

the certificate issued by Director of Industry. :

11. Please indicate name & full address of your banker.:

12. Business name and constitution of the firm.

Is the firm registered under: - :

i) The Indian Companies Act 1956,

ii) The Indian Partnership Act 1932 (Please also give name of partners)

iii) Any Act; if not, who are the owners. (Please give full names and address.)

13. Whether the tendering firm is/are:-

1. Manufacturer :

2. Manufacturer’s authorized agents :

3. Holders in stock of the stores tendered for. :

N.B.: If manufacturer’s agents please enclose with tender the copy of manufacturer’s authorization

on properly stamped paper, duly attested by a Notary Public.

Signature of Tenderer

Page 11 of 13

14. If stores offered are manufactured in India, please state whether all

raw materials components etc. used in their manufacture are also

produced in India. If not give details of materials components etc, that

are imported and their break up of the indigenous and imported

components together with their value and proportion it bears to the total

value of the store.

15. State whether raw materials are held in stock sufficient for

the manufacture of the stores. :

16. Please indicate the stock in hand at present time:-

1. Held by you against this enquiry. :

2. Held by M/s. ____________________________________________________ over which you

have secured an option.

17. Do you agree to sole arbitration by an officer of

Ministry of Law, appointed by the Secretary, Ministry

of Home Affairs or by some other person appointed

by him as provided in clause 24 of the general conditions

of contract form DGS&D-68 (Revised). (Your acceptance

or non-acceptance of this clause will not influence the

decision of the tender. It should, however, be noted

that an omission to answer the above question will be

deemed as an acceptance of the clause.) :

18. For partnership firms state whether they are registered

or not registered under Indian Partnership Act, 1932.

Should the answer to this question by a partnership

firm be in the affirmative, please state further :-

1. Whether by the partnership agreement, authority

to refer disputes concerning the business of the partnership

to arbitration has been conferred on the partner who has

signed the tender. :

2. If the answer to (1) is in the negative, whether there

is any general power of attorney executed by all the

partners of the firm authorizing the partner who has

signed the tender to refer disputes concerning business

of the partnership to arbitration. :

3. If the answer to either (1) or (2) is in the affirmative

furnish a copy of either the partnership agreement

or the general power of attorney as the case may be. :

N.B:

1. Please attach to the tender a copy of either document on which reliance is placed for authority

of partners of the partner signing the tender to refer disputes to arbitration. The copy should be

attested by a Notary Public or its execution should be admitted by Affidavit on a properly stamped

paper by all the partners.

2. Whether authority to refer disputes to arbitration has not been given to the partner signing the

tender the tenders must be signed by every partner of the firm

19. Here state specifically.

1. Whether the price tendered by you is to the best of

your knowledge and belief, not more than the price

usually charged by you for stores of same

nature/class or description to any private purchaser

either foreign or as well as Govt. purchaser. It not

state the reasons thereof. If any, also indicate the

margin of difference.:

Signature of Tenderer

Page 12 of 13

2. In respect of indigenous items for which there is a

controlled price fixed by law, the price quoted shall not be

higher than the controlled price and if the price quoted exceeds

the controlled price the reasons thereof should be stated. :

20. Are you:-

1. Holding valid Industrial Licence(s) Registration

Certificate under the Industrial Development and Regulation

Act, 1981. If so, please give particulars of Industrial income

Registration Certificate. :

2. Exempted from the licensing provisions of the

Act, for the manufacture of item quoted against

this tender. If so, please quote relevant orders and

explain your position. :

3. Whether you possess the requisite license for

manufacture of the stores and/or for the procurement

of raw materials belonging to any controlled

category required for the manufacture of the store?

In the absence of any reply it would be assumed

that no license is required for the purpose of

raw materials and/or that you possess

the required license. :

21. State whether business dealings with you have been

banned by Min/Deptt. Of Supply/Min. of Home Affairs? :

22. Please confirm that you have read all the instructions carefully and have complied with

accordingly. :

Signature of Tenderer

Page 13 of 13