May 17, 2016 Office of Interoperable & Emergency Communications NG-911, Interoperability and Grants Updates Prepared by Brett Chellis, Deputy Director DHSES/OIEC and Larissa Guedko, Radio Engineer DHSES/OIEC
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May 17, 2016
Office of Interoperable &
Emergency Communications
NG-911, Interoperability and
Grants Updates
Prepared by
Brett Chellis, Deputy Director DHSES/OIEC and
Larissa Guedko, Radio Engineer DHSES/OIEC
May 17, 2016 2
Statewide NG-911
Working Group
Brett Chellis,
Deputy Director
DHSES/OIEC
May 17, 2016 3
SIEC Board Action- February 3, 2016
At the request of OIEC, the Board authorized formation of a
Next Generation 911 (NG-911) Working Group
May 17, 2016 4
Purpose and objectives
• To provide a working group platform to develop a plan and
timeline for the implementation of Next Generation 911
technology and capabilities in PSAPs statewide.
• To bring together subject matter experts and stakeholders
necessary to develop a roadmap first, followed by a plan of
implementation.
• To utilize methods and a strategy to be sure 911 PSAP
managers are the key stakeholders in plan development.
May 17, 2016 5
Organizational Flow Chart
SIEC Board
911 Committee
NG-911 WG
May 17, 2016 6
Recruitment ongoing
County PSAP Managers
New York City
DOITT
NYPD
State Agencies
OIEC
NYSP
Department of Public Service
ITS/GIS
May 17, 2016 7
New York City
• Consultant
• RFI
• Timeline and framework
May 17, 2016 8
Feasibility Study
• SIEC Board has accepted an ESINet feasibility scope of
work proposal authored by Director Mike Allen (Oswego
County).
• A study will be conducted on the feasibility of an ESINet pilot
in New York State.
May 17, 2016 9
Next Generation Strategic Plan Development
• Technical Assistance Request through Federal OEC
• Kickoff in the June-July timeframe
• Support for NG-911 planning and facilitation
• Input on status of plan development and implementation in
other states
May 17, 2016 10
Work in progress short term
• Finish working group development
• Developing structure, objectives, and governance
• Conducting weekly conference call meetings
• Developing NG-911 PSAP Survey
May 17, 2016 11
Contact Info:
Brett Chellis
Deputy Director
Office of Interoperable and Emergency Communications
NYS Division of Homeland Security & Emergency Services
518-242-5129
May 17, 2016 12
Statewide
Interoperable
Communications
Grant Update
Larissa Guedko,
Radio Engineer
DHSES/OIEC
May 17, 2016 13
Interoperability As Broadly Defined by OIEC is…
The ability to communicate cross-jurisdiction and cross-
discipline on as needed, on demand basis
May 17, 2016 14
Key Components for Statewide Interoperability
• Regional-based “network of networks” - regional
partnerships, i.e. communications consortiums
o Counties, State agencies, other stakeholders
• Governance and Standard Operating Procedures
• Development of Tactical Interoperable Communication Plans
(TICPs)
• Training and Exercises
• Non-proprietary, open standards based technologies
• Funding Support and Sustainment of systems
May 17, 2016 15
• There were 13 named
consortiums through the end of
2014 and 10 in August 2015
• The number of Consortiums is
dropping due to consolidation
• Consortium boundaries are
changing
• Map is posted on
www.dhses.ny.gov/oiec
Key Component: Communications Consortiums
May 17, 2016 16
Interoperability -- Progress
Statewide Interoperable Communications Grant Program (SICG)
• State-funded grant which supports the growth of regional
communications partnerships throughout the State
• Participation from all NY counties
• Over $285 millions in awards since program inception in 2010
Mutualink/County Interoperability
• Deployment of the Mutualink interoperability platform is an
State initiative to improve incident-based information sharing
May 17, 2016 17
Interoperability -- Progress
LMR Infrastructure, large-scale systems, gateways
• Significant improvements in LMR infrastructure across the state,
expansion of radio coverage within and between counties, improved
connectivity between systems, utilizing SICG funding
Expansion of Consortiums and Regional Partnerships
• As a result of SICG, 100% participation in consortiums from counties,
integrated radio systems and formalized governance and SOPs
May 17, 2016 18
Interoperability -- Progress
Implementation of State and National Interoperability Channels
• Designated channels/talk groups within each band allows users to
communicate between systems or provide connectivity with other
systems
• Wide implementation, utilizing SICG funding
Shared Systems
• Accessibility for neighboring counties and state government entities
to county systems
May 17, 2016 19
Interoperability -- Progress
Connecting the Regions
• Plan for a public safety grade interconnection solution for New York
State
Deployable Assets
• Command One communications vehicle and up to nine additional
interoperable communications vehicles to provide additional limited
coverage during an emergency response. The network provides
connectivity to most county and local communications centers
enabling Emergency Operation Center (EOC) and emergency
personnel to quickly ascertain situational awareness and provide
solutions and support during an emergency
May 17, 2016 20
Take-aways
With Assistance of SICG Program 100% of Counties in NY
Members of consortiums
Developed mutual aid agreements with other jurisdictions
Integrated multiple public safety disciplines and State agencies
Contributing to regional development
Implemented Interoperability Channels
Significant improvements since inception of SICG
Program in 2010
May 17, 2016 21
Take-aways
Training and Exercises – 60% of counties report having multiagency
full/functional exercises involving all staff.
Usage – 40% of counties now report daily use of interoperability
throughout their region, up from only 17% in 2010.
Technology/Infrastructure is improving, but major projects and build-
out are still in progress
About 30 counties have/are included in a Tactical Interoperability Plan
(TICP).
May 17, 2016 22
Statewide
Interoperable
Communications
Grant Program
May 17, 2016 23
SICG and PSAP Overview Over $285 million in awards since program inception in 2010
Prior Years Appropriation Summary
SFY 2010-11 $20 Million (for SICG)
SFY 2011-12 $45 Million (9 mil for PSAP consolidation/36 mil for SICG)
SFY 2012-13 $75 Million (9 mil for PSAP consolidation/36 mil for SICG)
SFY 2013-14 $75 Million (for SICG)
SFY 2014-15 $75 million (50 mil SICG/10 mil PSAP formula/15 mil capital projects)
SFY 2015-16 $75 million (50 mil SICG/10 mil PSAP formula/15 mil capital projects)
May 17, 2016 24
New SICG and PSAP Overview 2016-17 Executive Budget appropriates a new $75 million for the program as follows:
$65 million for targeted and formula-based grants
• Targeted: $20 million for large-scale radio projects to close gaps in regional
communications capability
• Formula: $45 million allow for on-going sustainment and improve interoperability
between counties and regional partners
$10 million – PSAP Operating Grant
An annual formula-driven grant to support ongoing operations of public safety
communications centers
Anticipated Release of Grant Requests for Applications during SFY 2016-17: Formula Grant -- 1st quarter of the fiscal year (April – June 2016)
Targeted Grant -- 2nd quarter (July – September 2016)
PSAP Operations Grant -- no later than 3rd quarter (October – December 2016)
May 17, 2016 25
Challenges with Competitive Grant Several counties (≈20%) still have unmet needs to achieve
interoperability within the county and/or its regional consortium. Those
counties either did not apply for SICG or their applications are poor
quality.
Traditionally stronger applicants, with effective administrative support
and dedicated grant writers, will continue receiving awards, thus leaving
interoperability gaps unaddressed outside their borders.
The overwhelming majority of counties (about 50) are in the process of
implementing large communication projects proposed under Round 2, 3
and 4 SICG. Many are dependent upon projects in neighboring counties
to fulfill the overarching interoperability plans.
May 17, 2016 26
Challenges with Competitive Grant (continue)
Evaluation of applications for a competitive grant program requires
significant time commitment from evaluation panel of 5 subject matter
experts (SMEs), which come from various state and county level
agencies.
There is an increasing (mistaken) perception that the panels are
somehow biased as many applicants continue to have success, while
others do not. Key stakeholders and some Board members question
the format and efficacy of the competitive grants.
State agency interests may not be fully addressed if broadly defined, all
inclusive, competitive grant format is continued.
May 17, 2016 27
Interoperability Roadmap Implement Hailing and Command (Lifeline) Channels Statewide -
National CALLing Interoperability Channels (VHF-Lo, VHF-Hi, UHF and
700/800MHz) with 95% mobile coverage.
24/7 monitoring of CALLing channels – monitoring is performed by
state, regional interoperability centers and counties. This ensures that
public safety responders, no matter where they travel in the State, have
contact with a dispatcher to request help or instructions.
Backhaul enhancements - communications network
connectivity/backhaul within and between consortiums/regions
(microwave, fiber, etc.)
May 17, 2016 28
Interoperability Roadmap - Additional/Subsequent
Enhancements
Implementation of tactical channels (TAC-channels) on a
statewide basis
Continued implementation of CALLing and TACtical
channels in subscriber equipment
Development of governance – TICPs, FOGs, SOPs, MOUs
Statewide engagement from state, consortiums, regions and
counties to complete the Communications Asset and Survey
Mapping (CASM) tool, and integration in to NY Responds.
May 17, 2016 29
Targeted and Formula Grant Approach Combination of a Targeted- and Formula-based program
Targeted: Efficient way to address remaining interoperability gaps
Greater efficiency to complete development of statewide radio
interoperability on a regional basis
Means to ensure on-going system viability through
partnership with county/agency consortiums
Formula: Resources to sustain and enhance communication systems
Way forward for technology refresh and integration with other
emerging technologies
May 17, 2016 30
Targeted and Formula Grant Approach
Benefits of Targeted Grant:
Specific objectives to close gaps
Limit eligibility to counties/regions with gaps
Ability to establish technology and performance
standards
More inclusive of state agency- defined needs
Closed-ended with completion of targeted objectives
May 17, 2016 31
Targeted and Formula Grant Approach (continue)
Benefits of Formula Grant:
Allocations based upon more precise
County/State/Executive defined priorities
Ensures some equitable funding distribution among
regions
County systems improvements and enhancements
Means for sustainability of systems
Establishes basis for technology refresh and upgrades
throughout useful life
May 17, 2016 32
Formula Grant Components o Population (tiered approach)
o Land Area
o Current quantity of towers or structures owned/leased by county for
county LMR operations:
o Quantity of structures utilized for LMR antennas
o How many State Agencies are operating on a county system (list of
agencies and copies of MOUs)
May 17, 2016 33
Formula Grant Components (continue)
o How many total users on the system
o Is county LMR system open to add/allow additional
users
o Is county system P25
o County entered information into CASM and continuously
updating the information (Communications Assets
Survey and Mapping Tool)
o List of National Interoperability Channels implemented
on the infrastructure level in the county LMR system,
(call signs and on how many tower those channels are
installed)
May 17, 2016 34
Moving Ahead
Implementation of National Interoperability Channels
Statewide
Backhaul enhancements
Expand and document governance
Implementation of SOPs
Recurring training and exercises
More radio system usage
Continue non-proprietary, open standards based LMR
systems
Regional inter-connectivity
May 17, 2016 35
Contact Information Office of Interoperable and Emergency Communications
1220 Washington Avenue
State Campus, Building 7A
Albany, NY 12242
• Main Phone: 518-322-4911
• Email: [email protected]
• Grant related questions: [email protected]
518-322-4912
May 17, 2016 36
Public Safety
Mutualink Rollout
May 17, 2016 37
Mutualink • Mutualink is an interoperable communications platform. Sharing of voice,
video, data, telephone and radio.
• Each county who elects to participate will receive 5 software licenses
(Mutualink Edge) and two radio interfaces (RNICs), paid for by the State.
• As part of the NY Responds initiative, up to 10 more licenses will be
made available.
• Operates on Windows PCs, iPads/iPhones and Android devices
May 17, 2016 38
Mutualink County Deployment • Each county in the State received a letter and MOA to review and return
• 51 signed MOAs returned to date (58 total sent out)
• Once returned, it goes to the Office of the Attorney General and the
Office of the State Comptroller for approval.
• 47 have been approved to date
• After approval, Mutualink contacts the county to begin installation
planning. County installations are coming online.
• Procurement is in process for the NY Responds additional licenses.
May 17, 2016 39
Mutualink County Deployment
May 17, 2016 40
Public Safety
Broadband-
FirstNet
May 17, 2016 41
FirstNet www.psbb.ny.gov • Nationwide 700 MHz public safety broadband network based on
commercial LTE standards.
• A Federal project, established in 2012 by Congress, to create a hardened
dedicated public safety network so public safety will not face congestion
issues that they can on commercial networks.
• For the immediate future, it will be a data network. Mission critical voice
(PTT) is planned, but timeframes and suitability to public safety is still to
be determined.
• No mandate to be a subscriber. Rather a service offering in the
marketplace similar to commercial cellular providers.
May 17, 2016 42
FirstNet Current Status • FirstNet Draft RFP
• FirstNet RFP released on January 13th, 2016.
• Proposals were due May 13th. (This is a Federal procurement)
• Award could be announced as early as November.
• NYS Public Safety Broadband Working Group
• A working group of the State Interoperable and Emergency
Communication Board.
• SMEs and other interested parties from State and local governments
• State and locals do not have to construct anything. However, if you wish
to use the network, there will be a monthly subscription fee (TBD).
May 17, 2016 43
Consultation
The law that established FirstNet requires that it
consult with Federal, State, tribal, and local public
safety entities to ensure that the FirstNet network
is designed to meet the needs of public safety
across the country.
May 17, 2016 44
Overview of the Consultation Process
• Single Point of Contact DHSES
• Public Safety Broadband
Working Group
• Data Collection
May 17, 2016 45
Public Safety Broadband Working Group
• Objective: To assist the SPOC and the SIEC Board in working
with FirstNet to deploy the NPSBN in New York State
• 43 Members - Represent diversity of user community
• Meet periodically to address specific topics of interest
• Active since March 2015
May 17, 2016 46
Working Group - Representation
3 Federal
16 State
8 Local
13 County
0 Tribal
3 Private / Authority
Governing Organization
26 Urban
19 Suburban
20 Rural
10 Wilderness
Population Density
May 17, 2016 47
Working Group – Experience / Service
6 Search / Rescue
16 911 PSAP
18 RF Communications
15 IT
12 Broadband
9 Emergency Support Services
11 Data Networks
14 Voice Networks
14 Telecom
3 Utility
10 Other
Subject Matter Expertise /
Background
17 Police
14 Fire
12 EMS
15 Emergency Management
12 Other
Service Branch
May 17, 2016 48
NYS Data Collection/Submission
May 17, 2016 49
FirstNet Data Collection Elements (3a)
Application Use (All Disciplines) 0% 20% 40% 60% 80% 100%
Telemetry
Video
Database Inquiries
Automatic Vehicle Location (AVL)
Location Services (Mapping, routing)
Computer Aided Dispatch (CAD)
Field Based Reporting
General connectivity (email, internet, file transfers)
Intranet Access/Mobile VPN solution
Communications (texting, paging, etc.)
Daily Not Used but Desired Not Used
May 17, 2016 50
FirstNet Data Collection Elements Current Service: Cost (4b)
$-
$20
$40
$60
$80
$100
0 500
1000 1500 2000 2500 3000 3500 4000 4500
USB/Sidecar Modem/Aircard
Jetpack/MIFI Vehicular Modem Tablet/Laptop (w/ Wireless Modem
/USB/Sidecar Modem)
Smart Phone Cell Phone
Device Type Qty & Monthly Service Fees (Commercial Data Services)
Device Qty in Survey Responses Max Service Fee Min Service fee Median Service Fee
May 17, 2016 51
Data Collection Elements - Coverage
FirstNet Baseline for
Persistent Coverage
May 17, 2016 52
New York Data Collection Elements - Coverage
New York’s Coverage
What we submitted back
to FirstNet
May 17, 2016 53
Looking ahead in 2016
• 2016 Consultation Task Teams
• Prepare for State Plan review in 2017
• Subject Matter Expert Survey
• Continued Outreach
May 17, 2016 54
Looking ahead in 2016
Encourage your peers to complete
the SME survey.
Link available on our website
May 17, 2016 56
April 14, 2015
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