Office of Facilities Development (OFD) Capital Projects Status Report 2 nd Quarter CY 2014 August 6, 2014 OFD is pleased to provide the second quarter Capital Projects Status Report for calendar year 2014. The report provides summary level information on all projects managed by OFD and more detailed information of select Capital Projects. The OFD team has been diligently supporting multiple County projects. Notable projects under construction include: Northside Library and Storage Facility, Crozet Streetscape, Seminole Trail Fire Station Addition/Renovation, and Agnor-Hurt Elementary School Addition/Renovation. The Belvedere Residential "Block" roads, drainage, water, sanitary sewer project from Free State Road bridge to the Village Green has reached substantial completion and punch list items are being addressed. The design of the Regional Firearms Training Center is in progress. The school summer maintenance projects are underway to ensure construction activities are complete prior to the August school opening.
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Office of Facilities Development (OFD) Capital Projects Status Report
2nd
Quarter CY 2014
August 6, 2014 OFD is pleased to provide the second quarter Capital Projects Status Report for calendar year 2014. The report provides summary level information on all projects managed by OFD and more detailed information of select Capital Projects. The OFD team has been diligently supporting multiple County projects. Notable projects under construction include: Northside Library and Storage Facility, Crozet Streetscape, Seminole Trail Fire Station Addition/Renovation, and Agnor-Hurt Elementary School Addition/Renovation. The Belvedere Residential "Block" roads, drainage, water, sanitary sewer project from Free State Road bridge to the Village Green has reached substantial completion and punch list items are being addressed. The design of the Regional Firearms Training Center is in progress. The school summer maintenance projects are underway to ensure construction activities are complete prior to the August school opening.
Office of Facilities Development Capital Projects Status Report – 2nd Quarter, CY 2014
Page 1 of 11
CAPITAL PROJECTS Substantially Complete Scope Status Project Budget Key Milestone
Finance Department Teller Window Renovation
Remodel of teller window areas to include new electrical and
data outlets and various
upgrades to teller stations.
Substantially complete; final completion by end of
July.
$121,750 Substantial completion June 2014
In Construction Phase Scope Status Project Budget Key Milestone
Crozet Streetscape Phase II Relocation of overhead electric
and utility lines from Crozet Avenue, new stormwater
drainage system, first block of Main Street (Library Avenue),
and pedestrian, vehicular, and
streetscape enhancements along Crozet Avenue from The
Square to Tabor Street.
West side sidewalk
completed from Tabor Street to the connector
road at Library Ave, except pavers, lighting fixtures,
and landscaping.
East side of Crozet Avenue is substantially complete,
except light fixtures and landscaping.
Block 6 (west side to La
Cocina Del Sol) and Block 7 (west side to Post Office
entrance) to be completed July 2014.
Block 8 (west side to The
Square) to be completed August 2014.
$4,507,851
Streetscape –
Substantial completion November 2014
Utility relocation – completed January 2014
Tabor Street –
completed April 2014 Blocks 1-5 substantially
complete; Blocks 6-8 complete by August
2014.
Office of Facilities Development Capital Projects Status Report – 2nd Quarter, CY 2014
Page 2 of 11
Northside Library and Storage
Facility
Provide a permanent location
for the Northside Library and
long-term County warehouse/ storage space. The new facility
(repurposing of existing building) would provide
approximately 30,000 sq. ft. of
library space, and over 20,000 sq. ft. of warehouse space.
Construction approximately
30% complete as of June.
Albemarle Square Library lease extended for 3
months and move out of Seminole Trail storage
facility complete.
Work planned for July/August includes:
footings for additions, stairwells, and casework
pricing. Potential delay of 1 month
due to structural street
issue. Project Management Team
negotiating with contractor.
$11,844,833
Substantial completion
January 2015
Seminole Trail Volunteer Fire
Department (STVFD) Addition/Renovation
Addition (7,500 sq. ft.) to
STVFD and full renovation of the existing facilities (~7,500
sq. ft.). Includes 2-bay
addition, expansion of living quarters and full renovation of
existing facility to bring it to code and improve the facilities
to properly support the highest call volume station in the
County.
Construction approximately
65% complete as of June. Planned tasks include:
hang drywall in addition;
storefront window/door installation; finalize bay
floor coating selection; complete lower retaining
wall; plan parking lot work; and procure Personal
Protective Equipment (PPE)
lockers and floor finish for bays.
$4,047,403
Substantial Completion
September 2014
Office of Facilities Development Capital Projects Status Report – 2nd Quarter, CY 2014
Page 3 of 11
Belvedere Bond Default
Project
Complete the Belvedere
Boulevard and Residential
"Block" roads, drainage, water, sanitary sewer and related
construction according to the approved development plans.
Phase 1 of the work is
Belvedere Boulevard from Rio Road to Free State Road (RR
bridge); Phase 2 is the remaining Belvedere Boulevard
(Free State Rd. to the Village Green) and the residential
"Blocks" (3, 4A, 5A, 6B & 9A).
Funds for this project are from the developer’s performance
bonds.
Phase 1 Work:
Bond proceeds not
sufficient to cover work; project on hold pending
resolution of funding issues.
Phase 2 Work: comprised of
multiple development bonds necessitating dividing project
into individual Bid Items for each bond resulting in award
of four contracts. Schedule final VDOT and
County inspections.
Continue inspection/ monitoring of contracts.
A/E to complete as-built road & utility plans when
VDOT acknowledges
completion of punch list items.
Complete video inspection and cleaning of storm
sewer system.
Submit as-built plans and documentation for VDOT
and ACSA acceptance.
$3,675,790 Phase 1 Work – Resolve
funding issues
Phase 2 Work – Completion of all
contracted improvements and
submittals to VDOT and
ACSA for acceptance 3rd Quarter 2014
Office of Facilities Development Capital Projects Status Report – 2nd Quarter, CY 2014
Page 4 of 11
Lewis & Clark Exploratory
Center
Construction of an educational
building (including
transportation exhibits and river history), an access road
and parking area, and a connecting trail network, all
located at Darden Towe Park.
Funded by a grant through the VDOT Transportation
Enhancement Fund Program ($800,000) combined with
other funds raised by the Lewis & Clark Exploratory Center
(LCEC).
LCEC has obtained the
services of a project
manager to address items required to pass County
building and systems inspections.
LCEC to work cooperatively
with contractor to coordinate project
completion. OFD will coordinate/
discuss with CDD some plan changes suggested
during the walk-thru with
LCEC and DIGs OFD to provide additional
information requested by VDOT for final
reimbursement (Note: final
reimbursement will not be issued until VDOT has
inspected and signed-off on the completed project).
$800,000
(Grant only)
Completion anticipated
3rd Quarter 2014
Western Albemarle High
School (WAHS) Stormwater Impacts
Design and construct a
stormwater management (SWM) facility and improve
head of channel at the back of WAHS. SWM facility will provide
storm water attenuation/
treatment in the form of a biofilter for the stormwater
runoff from the driver's education parking lot.
Rip-rap channel
construction complete. Biofilter mix installation,
forebay complete. Biofilter completed but not
draining. Contractor
working with Luck Stone to replace biofilter material
(at Luck Stone’s cost) which will consist of
excavating/hauling/
replacing the biofilter mix, mulching, and final
landscaping.
$183,589 Substantial Completion
Fall 2014
Office of Facilities Development Capital Projects Status Report – 2nd Quarter, CY 2014
Page 5 of 11
Agnor Hurt Elementary School
Addition & Renovations
Construction of 11,200 s.f.
addition consisting of seven (7)
classrooms, one (1) full-sized SPED classroom, faculty
workroom, offices and associated support spaces.
Renovations of 3,500 s.f.
consist of security improvements at front
entrance, upgrades to media center, and addition of air
conditioning to the kitchen. Replacement of existing chiller,
exhaust fans, roof top units
and boilers. Site improvements include additional parking and
modifications to student drop-off areas.
Notice to Proceed issued
for construction to
commence. Phase I Construction - site
work for new road and bus loop and relocated
playgrounds is underway.
$5,968,285 Construction to be
completed incrementally
in successive Phases: Ph. 1 – August 2014
Ph. 2 – November 2014 Ph. 3 – June 2015
Ph. 4 – August 2015
School Security
Improvements
Design and construction of
improved entrances at thirteen (13) schools to create a more
secure entrance. The project
was bid with four Base Bids: Base Bid A (5 schools); Base
Bid B (4 schools); Base Bid C (1 school); Base Bid D (3
schools).
Contracts awarded to 3
contractors and Notices to Proceed issued.
Construction underway at
all affected schools.
$500,000 Substantial completion
August 2014
In Bid/Award Phase Scope Status Project Budget Key Milestone
Church Road Basin
Stormwater Management
Facility Retrofit
Maintenance/enhancements to
existing regional stormwater
management facility including survey, design, and
construction. Project will help the County meet required
pollutant reductions mandated for the Chesapeake Bay
watershed.
“No Award” letter issued
since sole bid received
5/22/14 was over budget and negotiations with low
bidder were unsuccessful. Project being readvertised
with bid opening date scheduled for 7/17/14.
$424,739 Bid/Award 3rd Quarter
2014 ~ 6 months
construction
Office of Facilities Development Capital Projects Status Report – 2nd Quarter, CY 2014
Page 6 of 11
In Design/Planning Phase Scope Status Project Budget Key Milestone
Crozet North Safe Routes to
School (SRTS) Sidewalk
SRTS Grant provides pedestrian
improvements along west side of Crozet Avenue North
between Crozet Elementary
School and Ballard Drive. Construction work includes
erosion & sediment control, site grading, concrete curb &
sidewalk, ADA ramps, crosswalk striping & alert
system, asphalt paving,
stormwater system, waterline relocation, & site restoration.
Update construction cost
estimate based on proposed redesign and
obtain consultant fee to
revise the plans and project manual
Revise plans & specs; coordinate plan re-review
and approval Re-advertise 3rd quarter
2014
Proffer funds identified (~$85k) to fund const.
$190,000
(Current)
$275,000
(Projected)
Re-advertise 3rd
Quarter 2014 ~ 2-3 months construction
Crozet Avenue North Sidewalk Replacing or constructing
approximately 1100 feet of sidewalk and drainage
improvements along the west side of Crozet Avenue from
Saint George Avenue to Crozet
Elementary School. Partially funded with FY13 Revenue
Sharing (RS) Funds.
Working with County
Attorney Office to finalize deed for required
acquisitions from one property owner.
Obtain BOS approval of
acquisitions.
$735,787
Bid/award 4th Quarter
2014 ~ 6 months construction
South Pantops Drive/State
Farm Boulevard Sidewalk
Improvements
Construction of 3500 feet of
curb, gutter and sidewalk which
will serve several residential, business, and commercial
establishments. Partially funded with FY13 RS Funds.
Appraisals approx. 90%
complete and consultant
preparing determinations of just compensation.
Work with County Attorney Office to complete deeds for
required acquisitions.
Obtain BOS approval of acquisitions.
$995,570
Bid/award 4th Quarter
2014 ~ 6 months
construction
Office of Facilities Development Capital Projects Status Report – 2nd Quarter, CY 2014
Page 7 of 11
Hydraulic Road and Barracks
Road Sidewalk Improvements
Partially funded with revenue
sharing funds and supports
pedestrian safety by providing sidewalk improvements.
Hydraulic Road - construction of approx. 1700 feet of
sidewalk on the north side
between Commonwealth Drive and Georgetown Road.
Barracks Road: 1) construction of approx. 1000 feet of
sidewalk on the north side from Barracks West
apartments to existing
sidewalk west of Georgetown Road intersection;
2) construction of crosswalks and two segments of sidewalk
(650 ft total) on the south side
between Georgetown Road intersection & Westminster
Road, and between South Bennington Road & 29/250
Bypass ramps.
Application approved by
VDOT for additional
revenue sharing funds in FY15 to fully fund
construction. Agreement under review for approval
by County Executive.
Survey and plan design underway.
$1,588,600
Bid/award 3rd Quarter
2015 ~ 5 months
construction
Fontaine Avenue Sidewalk Construction of a short sidewalk (~160') from the end
of the Fontaine Research Park paved path to the end of
sidewalk at the City line. This
project closes the walkway gap which may create safety issues
if left unconnected.
Staff will provide a "sketch plan" and detail since
proposed sidewalk is within existing right-of-way; sketch
plan and detail is about
95% complete. Staff providing the Project
Manual which is presently 95% complete.
Submit sketch and detail to
VDOT (permit section) to assure it's acceptable prior
to bidding.
$102,189 Bid 3rd Quarter 2014 ~ 2 months construction
Office of Facilities Development Capital Projects Status Report – 2nd Quarter, CY 2014
Page 8 of 11
Hollymead-Powell Creek Drive
Sidewalk
Completion of the sidewalk
connection from Hollymead to
Sutherland Schools. The required right-of-way has been
donated.
Survey and base map
completed.
Since proposed sidewalk is within existing right-of-way,
staff will provide a “minimal design plan” for use with
the standard sidewalk
"technical specification".
$209,164 Bid 3nd Quarter 2014
~ 2 months construction
FY14 Revenue Sharing
Projects - Pedestrian/Sidewalk Improvements
1. Old Lynchburg Road
Walkway Upgrade 2. Avon Street Walkway/
Crosswalks Phase 1
3. Rio Road (Meadowcreek Pkwy to Stonehenge)
4. US Rte 250 West, Crozet (Harris Teeter)
Working with VDOT to split
projects into at least 2 separate UPCs.
Secure services of a
consultant to provide support for administration
of VDOT’s Local Administration Program
(LAP) requirements.
$1,500,000 Work with VDOT to
establish needed UPCs. Secure consultant
services for LAP support
services.
Regional Firearms Training Center
Design and construction of a regional indoor firearms
training facility, which includes a 50-yard qualification range