Office Layout and Working Practices Unit 2a. Click to go to Sum up page Cellular Office Layout Traditional method of organising the office area Traditional.

Office Layout and Office Layout and Working Working PracticesPractices

Unit 2aUnit 2a

Click to go to Sum up

page

Cellular Office LayoutCellular Office Layout

Traditional method Traditional method of organising the of organising the office areaoffice area

Each employee has Each employee has their own usually their own usually small office areasmall office area


page

Advantages/DisadvantagesAdvantages/Disadvantages of the Cellular Office of the Cellular Office

Time wasted passing Time wasted passing work aroundwork around

Rooms can be locked Rooms can be locked to restrict accessto restrict access

Difficult to supervise Difficult to supervise employeesemployees

Noisy equipment can be Noisy equipment can be put in separate roomput in separate room

May not feel part of May not feel part of the teamthe team

Fewer distractionsFewer distractions

Employees may feel Employees may feel isolated from isolated from colleaguescolleagues

Privacy for Privacy for confidential meetingsconfidential meetings

DisadvantagesDisadvantagesAdvantagesAdvantages


page

Open-plan/flexible Office Open-plan/flexible Office LayoutLayout

Modern method of Modern method of organising organising workplaceworkplace

Large number of Large number of employees work employees work together in a large, together in a large, open areaopen area


page

Advantages/Disadvantages Advantages/Disadvantages ofof

the Open-plan Officethe Open-plan Office

Heating and lighting Heating and lighting may not suit everyonemay not suit everyone

Less space wasted – Less space wasted – fewer doors and wallsfewer doors and walls

Difficult to restrict Difficult to restrict access to information access to information and belongingsand belongings

Equipment can be Equipment can be shared saving shared saving organisation moneyorganisation money

Many distractions from Many distractions from employees and equipmentemployees and equipment

Easy to supervise Easy to supervise all employeesall employees

Lack of privacy for Lack of privacy for confidential meetingsconfidential meetings

Team-working Team-working encouragedencouraged



page

Management must Management must consider…consider…

Layout will depend Layout will depend onon

Number of Number of employeesemployees

Type of work being Type of work being donedone

Amount of money Amount of money availableavailable

If organisation If organisation growing or getting growing or getting smallersmaller

The layout The layout shouldshould

Be adaptableBe adaptable Provide storageProvide storage Allow easy Allow easy

movement movement Provide securityProvide security


page

Office FurnitureOffice Furniture

Desks:

•Should suit activity•Lockable drawers

Storage:

•Should be lockable•Should prevent damage eg flood

Chair:

•Adjustable to suit individual•Must meet Health and Safety Law

Workstation:

•L-shaped to allow computer and paperwork•Cable management•Storage•Organised and tidy•Lockable drawers


page

ICT in the WorkplaceICT in the Workplace

Laptop: useful for working away from office

Computer:Allows communication from home via e-mail

Mobile:Keep in contact when away from office

PDA:Combines computer, phone, internet

Pager:To contact someone out of the office

Voicemail:Can receive messages when unavailable to answer

Fax:Allows exact copies of written documents to be sent and received

Video-conferencing:Allows employees to take part in face-to-face conversations without the expense or time involved in travelling to meetings

Laptop: useful for working away from office

PDA:Combines computer, phone, internet

and for at home, travelling, in hotels, in customer premisesand for at home, travelling, in hotels, in customer premises


page

Different Working Different Working PracticesPractices

Homeworking – an employee doing their job from their own

home

Teleworking – an employee doing their job away from the

office


page

Good and Bad things about Good and Bad things about Homework and TeleworkingHomework and Teleworking

Lack Lack motivationmotivation

Difficult to Difficult to supervisesupervise

Flexible Flexible hourshours

Happier Happier employeesemployees

Distractions Distractions at homeat home

Difficult to Difficult to arrange arrange meetingsmeetings

Less travel Less travel costcost

Less Less absenteeisabsenteeismm

Miss social Miss social aspectsaspects

Cost of Cost of equipmentequipment

Less travel Less travel timetime

Less space Less space requiredrequired

For For

EmployeeEmployeeForFor

EmployerEmployerFor For

EmployeeEmployeeFor For

EmployerEmployer



page

Other working practicesOther working practices

Hot Desk – bookable spare desk with

computer and phone

Touchdown area – for brief visits to

the office

Carrel – small booth

allowing privacy and

fewer distractions

Chillout area –

separate from work area for taking a break

Hot Room – may be booked in advance

for holding meetings


page

Working HoursWorking HoursFlexitime –

employees arrange

own start and finish

times. Must work core

time. Keep record of

hours worked

Job

Share – one full time job

split between 2 people. Share

wage and holidays.

Often used by

teachers

Shift

Work – employees

work different times of the day/night to ensure the

organisation is always

open


page

Implications of Changes in Implications of Changes in Working PracticesWorking Practices

Health and safetyHealth and safety – any changes – any changes must meet health and safety must meet health and safety requirementsrequirements

Staff welfareStaff welfare – consult with staff – consult with staff and provide training if necessaryand provide training if necessary

Managing changeManaging change – communicate – communicate with staff about changeswith staff about changes

CostCost – eg purchase of equipment – eg purchase of equipment and furniture; training of staffand furniture; training of staff


page

To sum up, we have To sum up, we have covered…covered…

Cellular office Cellular office layoutlayout

Open-plan office laOpen-plan office layoutyout

Management Management considerations on considerations on layoutlayout

Office furnitureOffice furniture ICT in the ICT in the

workplaceworkplace

Home workingHome working TeleworkingTeleworking Other working Other working

practicespractices Working hoursWorking hours Implications of Implications of

changes to working changes to working practicespractices

Click on the link to go back to the slide if you need to revise any of the above!!!

Office Layout and Working Practices Unit 2a. Click to go to Sum up page Cellular Office Layout Traditional method of organising the office area Traditional.

Documents

office slide

office computer

layout office furnitu

office pda

office voicemail

small office area slide

cellular office time

open slide