Office for Recreation and Sport Funding Services Information Session Chris Burden – Senior Funding Consultant.

Office for Recreation and Sport

Funding Services

Information Session

Chris Burden – Senior Funding Consultant

Agenda

• What funding is available?

– Active Club Program (ACP)

– Community Recreation and Sports Facility Program (CRSFP)

– Sport and Recreation Sustainability Program (SRSP)

– Sport and Recreation Development and Inclusion Program (SRDIP)

• Important things to consider

• Grants and GST

• How applications are assessed

• How to apply & useful tips

• Dates to remember

• Assistance provided by ORS

• Not-for-profit ‘sport or active recreation organisations’– Organisation’s purpose must be to deliver sport or active recreation

• Properly constituted• Incorporated under the ‘Associations Incorporations Act 1985 or comparable legal

status• Must not hold a ‘Gaming Machines Licence’ • No outstanding Office for Recreation and Sport (ORS) grants

• It is important that:• the organisation registered with ‘Starclub’• the organisation affiliated with their peak body

Active Club Program - Eligibility

• $2.35 Million per year available – There are two (2) rounds per year– next round (round 36) anticipated to open August 2013

• Notional allocation of $50,000 per electorate per year– $30,000 towards ‘facilities’ (round 37 only)– $10,000 towards ‘programs and equipment’ (round 36 and round 37)

PROGRAMS AND EQUIPMENT• Maximum of $5,000 grant per club (categories in application form)• Can receive grants in consecutive funding rounds• Can apply for facilities and programs and equipment in the same round

FACILITIES• Maximum of $20,000 grant per club• Clubs must contribute at least 50% towards the total cost of the project• Project cannot commence until funding has been approved

Active Club Program

• Not-for-profit community based organisations– Organisation’s purpose must be to manage sport or recreational facilities

• Must not hold a ‘Gaming Machines Licence’ • No outstanding Office for Recreation and Sport (ORS) grants

• Councils may apply where the project is part of a planning document (feasibility study/master plan) which justifies and prioritises the need for the project and evidence that it is contributing significant financial resources towards the project

• Schools (school councils/boards of management) may apply where it is demonstrated that the project will be utilised by clubs and the local community outside of school hours and is contributing significant financial resources

•

Community Recreation and Sports Facility Program - Eligibility

• $6.958 Million available for 2014/15 – next round anticipated to open August 2013• Four (4) separate categories

• CATEGORY 1 – Facility Planning Projects. • No restrictions on level of funding available. However expectation that key stakeholders will make a

significant contribution towards the project cost

• CATEGORY 2– request for funding is between $1 to $200,000• CATEGORY 3 – request for funding is between $200,001 to $500,000• CATEGORY 4 – Major community hubs or sporting facilities, the request for

funding can be up to $2million

• Landowner must be contributing significant financial resources• Project must have been identified and prioritised as part of a planning process• Project cannot commence until funding has been approved

Community Recreation and Sports Facility Program

• To be eligible for funding through the Sport and Recreation Sustainability Program, organisations must be recognised as one of the following:

– State Sporting Organisation (SSO)– State Active Recreation Organisation (SARO)– Industry Representative Body (IRB)

• A list of organisations that will be considered for Sport and Recreation Sustainability Funding can be found at:

http://www.recsport.sa.gov.au/funding-scholarships/documents/SRSPlist.pdf • If your organisation is not currently listed, you will need to contact a Funding

Consultant at the Office for Recreation and Sport for further details on the screening process. (Being on the list provided does not guarantee funding)

Sport and Recreation Sustainability Program - Eligibility

• $3.1Million per year available– Organisations that fit into any of the listed categories and is not currently receiving

funding should contact the Office for Recreation and Sport

• Provides funding for leadership, policies and services provided• Maximum of $100,000• Minimum of $10,000• 3 year notional allocation

• NOTE: Organisations will not be considered for funding if they have ORS grant acquittals and/or reports overdue and/or they have a financial turnover of $10 Million or more.

Sport and Recreation Sustainability Program

• To be eligible for funding through the Sport and Recreation Development and Inclusion Program, an organisation must be:

• A sport or active recreation organisation; or• A non-sport or active recreation organisation where the project outcomes deliver

significant benefit for sport or active recreation organisations or where the project benefits targeted populations and does not duplicate a program delivered by sport or active recreation organisations.

• Be not-for-profit• Be properly constituted and incorporated under the Associations Incorporation Act

(1985) or have another comparable legal status• Not have any Office for Recreation and Sport grant acquittals and/or reports

overdue

Sport and Recreation Development and Inclusion Program - Eligibility

• $4.073 Million budget for 2014/15 – next round anticipated to open October 2013• Provides funding to projects that contribute to the growth of an organisation, sport

or active recreation• There is no maximum amount that can be requested but the application

demonstrate value for money• Organisations can submit multiple applications

– The organisations capacity to deliver multiple projects will

be considered as part of the assessment process

Sport and Recreation Development and Inclusion Program

• The following are examples of projects that will not be considered for funding:

• Projects that do not meet the definition of active recreation or sport (refer Definitions in the guidelines)

• Facility related projects• School based projects conducted during curriculum time that do not link

participants to out-of-school hours community based programs• Purchase of vehicles• Grant Programs

• Projects MUST have a demonstrated sport or active recreation outcome and align with the ORS strategic direction

Sport and Recreation Development and Inclusion Program

Important things to considerGrants and GST

• It is strongly recommended that applicants seek independent legal and financial advice to determine all taxation implications before submitting an application.

• Successful applicants who are GST registered will have their grant amount grossed up by 10% to offset the GST payable on the grant.

• If not GST registered, grant will not be grossed up.

• If successful, organisations cannot have their Grant Agreement transferred to another body on the basis of GST registration.

How applications are assessed STEP 1 – Application Screening

• The applicant organisation is eligible

• The project is eligible

• The application has been completed in full, and all essential information has been provided

Please note: incomplete applications may be deemed ineligible and not assessed

STEP 2 – Assessment against criteria

• All eligible applications are assessed against the specific criteria of each program (refer specific guidelines)

• Questions in application forms are designed to match criteria

• Projects are scored and ranked on the basis of information provided in the application

How applications are assessed (cont.)STEP 3 – Recommendations

• Funding recommendations forwarded to the Minister for Recreation and Sport for consideration.

• All organisations will be notified in writing of the outcome of their application

Please note:

• Satisfying the assessment criteria alone does not guarantee funding - assessed against the relative merits of other projects

• number of eligible applications and funds sought exceed the funds available

• no guarantee projects will be successful, nor that all successful applications will receive the full amount of funding requested.

How to apply and useful tips1. If you have any questions contact a Funding Consultant

2. Don’t leave getting essential documentation (such as quotes, letters of support and landowner consent form) till the last minute

3. Complete the application in full

4. Typed applications are preferred, but neatly handwritten applications are acceptable

5. Keep your responses to the questions clear and concise. If you need to attach additional information (photos etc), ensure they are clearly labelled

6. Have the right people sign the application form

– (1 person must be a Board/Management Committee member)

7. Before lodging your application, check that all questions have been answered and that all of the essential documents is attached

How to apply & useful tips (cont.)

8. Retain a copy of your application and original supporting documentation

9. Send in the original completed and signed application form with copies of support documentation by the closing time and date

• Only supply 1 copy of everything• Only signed original applications can be lodged – FAX or EMAIL applications

will not be accepted• Do not bind applications or use display folders• No late applications will be accepted and any applications that are incomplete

may not be assessed

NOTE: Funding programs are a very competitive process with no guarantees

Assistance provided by ORSORS Funding Services staff can help you by:

• Giving you general advice about whether your project application is on the right track before you submit it

• Give you feedback if you are unsuccessful• Answering specific questions about programs, criteria and the assessment

process• I would encourage you to contact the relevant Funding Consultant to discuss your

project prior to applying

Further information in relation to these programs can be obtained on the ORS website:

recsport.sa.gov.au

Funding Services Contact Details: (08) 7424 7708

[email protected]

THANK YOU