OCEAN Binder and Workflow Training Chair and Director’s Meeting 04/12/10.

OCEAN Binder OCEAN Binder and Workflow and Workflow

TrainingTraining

OCEAN Binder OCEAN Binder and Workflow and Workflow

TrainingTrainingChair and Director’s Meeting

04/12/10

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First, some Q2S terminology: CoursesFirst, some Q2S terminology: CoursesFirst, some Q2S terminology: CoursesFirst, some Q2S terminology: Courses

• All courses in semesters technically will be new courses and require a course form.

• All quarter courses will go away.

• Semester courses will have a four digit number.

• Three types of course forms:

– Expedited: 1-to-1, 3-to-2 Conversion.

– Composite: Many-to-1 Conversion.

– Semester: New New Course.

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First, some Q2S terminology: ProgramsFirst, some Q2S terminology: ProgramsFirst, some Q2S terminology: ProgramsFirst, some Q2S terminology: Programs

• Major Codes

– Degree Programs

– Minors

– Certificates

• All programs need to be disposed of:

– Continued: Semester curriculum required

– Discontinued or Combined

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First, some Q2S terminology: BindersFirst, some Q2S terminology: BindersFirst, some Q2S terminology: BindersFirst, some Q2S terminology: Binders

• Submitted by department/school

• Contains all

– Programs

– Semester Courses

– Additional Material• Department/School Mission Statement• Explanation of Non-three-hour lecture

courses

– Reports

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Additional Sources of InformationAdditional Sources of InformationAdditional Sources of InformationAdditional Sources of Information

• Your Department/School Q2S Coordinator(s)

• Q2S Site: www.ohio.edu/q2s

– Background Documents

– Link to OCEAN

• Q2S Directors

– Jeff Giesey

– Gary Neiman (Fall)

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Q2S work is done in OCEANQ2S work is done in OCEANQ2S work is done in OCEANQ2S work is done in OCEAN

• Ohio Curriculum Enhancement and Approval Network

• Developed in-house

• Will be used permanently for course and program approval

• URL: https://ocean.admsrv.ohio.edu/ocean

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A quick introduction to using OCEANA quick introduction to using OCEANA quick introduction to using OCEANA quick introduction to using OCEAN

• Use your OakID to log in.

• Items that need your attention will appear on your worklist.

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Clicking on an item on your worklist will Clicking on an item on your worklist will open it up.open it up.

Clicking on an item on your worklist will Clicking on an item on your worklist will open it up.open it up.

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There are several items that will show up There are several items that will show up on your workliston your worklist

There are several items that will show up There are several items that will show up on your workliston your worklist

• Programs or courses for which you are the contact person or designee

• Department/School Binder– Ready: ENT, A&S, CBA, EDU, COM

• Programs and courses that have been returned and are passing back through you

• Patron Department Notifications (Untested)– Programs that have will have changes

significant to your department/school– Semester (new) courses that have potential

overlap, complement, collaboration

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Composition of the Department/School Composition of the Department/School BinderBinder

Composition of the Department/School Composition of the Department/School BinderBinder

• OCEAN documents utilize tabs.

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On the General Info tab you can add a On the General Info tab you can add a designee to your binderdesignee to your binder

On the General Info tab you can add a On the General Info tab you can add a designee to your binderdesignee to your binder

• Designees can work on document.

• Enter OakID

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On the Department/School Info tab you will On the Department/School Info tab you will enter the Department/School Mission enter the Department/School Mission

Statement.Statement.

On the Department/School Info tab you will On the Department/School Info tab you will enter the Department/School Mission enter the Department/School Mission

Statement.Statement.

• Will not be able to submit without something in box.

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The programs tab lists all the programsThe programs tab lists all the programsThe programs tab lists all the programsThe programs tab lists all the programs

• Clicking on programs will go to the program form.

• All programs must be in REVIEW status to submit binder.

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The courses tab lists all the courses.The courses tab lists all the courses.The courses tab lists all the courses.The courses tab lists all the courses.

• Can change the number displayed.

• Can sort by any of the columns.

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The Exceptions tab lists courses where The Exceptions tab lists courses where credits do not appear to match the contact credits do not appear to match the contact

hours. hours.

The Exceptions tab lists courses where The Exceptions tab lists courses where credits do not appear to match the contact credits do not appear to match the contact

hours. hours.

• Catch mistakes.

• “Overcrediting” not allowed. “Undercrediting” is.

• Graduate courses can have extra credit.

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The Exceptions tab also lists The Exceptions tab also lists undergraduate courses that have lecture undergraduate courses that have lecture

hours other than three.hours other than three.

The Exceptions tab also lists The Exceptions tab also lists undergraduate courses that have lecture undergraduate courses that have lecture

hours other than three.hours other than three.

• Give explanation.

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The Reports tab can be used to generate The Reports tab can be used to generate reports.reports.

The Reports tab can be used to generate The Reports tab can be used to generate reports.reports.

• More to come.

• Let me know what would be helpful to you.

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All forms have a Discussion tab.All forms have a Discussion tab.All forms have a Discussion tab.All forms have a Discussion tab.

• Used to communicate about form.

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The binder workflow begins with the The binder workflow begins with the submission of the binder by the binder submission of the binder by the binder

contact person.contact person.

The binder workflow begins with the The binder workflow begins with the submission of the binder by the binder submission of the binder by the binder

contact person.contact person.

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The binder goes to the Dept/School The binder goes to the Dept/School Curriculum Committee Chair if one is Curriculum Committee Chair if one is

assigned.assigned.

The binder goes to the Dept/School The binder goes to the Dept/School Curriculum Committee Chair if one is Curriculum Committee Chair if one is

assigned.assigned.

• They will approve it.

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The next stop for the binder Department The next stop for the binder Department Chair/School Director.Chair/School Director.

The next stop for the binder Department The next stop for the binder Department Chair/School Director.Chair/School Director.

• Can still edit binder and contents.

• DCSC approval will lock binder.

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Binder Approval PathBinder Approval PathBinder Approval PathBinder Approval Path

• College Curriculum Committee (CCC)

• College Dean (CDEAN)

• University Curriculum Council (UCC)

• Any one can send binder back to contact.

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Courses and Programs are separated when Courses and Programs are separated when binder leaves CDEAN.binder leaves CDEAN.

Courses and Programs are separated when Courses and Programs are separated when binder leaves CDEAN.binder leaves CDEAN.

• Programs to

– Secondary College (if necessary)

– Programs Committee

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Courses and Programs are separated when Courses and Programs are separated when binder leaves CDEAN.binder leaves CDEAN.

Courses and Programs are separated when Courses and Programs are separated when binder leaves CDEAN.binder leaves CDEAN.

• Programs to – Secondary College

(if necessary)– Programs

Committee• Courses to

– Secondary College (if necessary)

– Individual Course Committee

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Courses and Programs can be returned to Courses and Programs can be returned to their contact person without the whole their contact person without the whole

binder.binder.

Courses and Programs can be returned to Courses and Programs can be returned to their contact person without the whole their contact person without the whole

binder.binder.

• Will need to go through the approval process individually.

• Binder will not be able to move forward until they rejoin it.

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After UCC approval, binders (courses and After UCC approval, binders (courses and programs) are send to the registrar.programs) are send to the registrar.

After UCC approval, binders (courses and After UCC approval, binders (courses and programs) are send to the registrar.programs) are send to the registrar.

• Entry into SIS (PeopleSoft)

• DARS Creation

• Catalog Copy Generation

• Departments and Schools will start working on next Q2S phase – Student Transition Plans.

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QUESTIONS?QUESTIONS?QUESTIONS?QUESTIONS?