Objectives

Objectives© Paradigm Publishing, Inc. 1 Objectives

© Paradigm Publishing, Inc. 2 Objectives

Chapter 13: Creating TablesPerformance Objectives

Create a Table Select Cells CHECKPOINT 1 Change the Table Design Draw a Table Insert an Excel Spreadsheet Insert a Quick Table CHECKPOINT 2


Create a Table

A table is made up of information boxes called cells. A cell is the intersection between a column and a row. Cells can contain text, numbers, characters, graphics, or

formulas. You can use the Tables feature to create cells and organize data

in columns and rows.


Create a Table…continued

To create a table:1. Click the Insert tab.2. Click the Table button

in the Tables group.3. Drag down and to the

right until the correct number of columns and rows display.

4. Click the mouse button. Table button



To create a table with options at the Insert Table dialog box:1. Click the Insert tab.2. Click the Table button in the

Tables group.3. Click the Insert Table option

at the drop-down list.4. At the Insert Table dialog

box, enter the desired number of columns and rows.

5. Click OK. Insert Table option



Use these options tospecify the number ofcolumns and rows.



Resize Handle

End-of-cell Marker

GridlineTable Move Handle

Move Table Column Marker

End-of-row Marker



Cells in a table have a cell designation. The columns in a table are lettered from left to right, beginning

with A; the rows in a table are numbered from top to bottom beginning with 1.

The cell in the upper left corner of the table is cell A1. The cell to the right of A1 is B1, the cell to the right of B1 is C1,

and so on. When you create a table, the insertion point displays in cell A1

(in the upper left corner of the table).



With the insertion point positioned in a cell, type or edit the cell’s contents.

If the text you type does not fit on one line, it wraps to the next line within the same cell.

Or, if you press the Enter key within a cell, the insertion point moves to the next line within that cell.

The cell lengthens vertically to accommodate the text, and all cells in that row also lengthen.



To move the insertion point Press these keysTo next cell TabTo preceding cell Shift + TabForward one character Right Arrow keyBackward one character Left Arrow keyTo previous row Up Arrow keyTo next row Down Arrow keyTo first cell in the row Alt + HomeTo last cell in the row Alt + EndTo top cell in the column Alt + Page UpTo bottom cell in the column Alt + Page Down



If you want to move the insertion point to a tab stop within a cell, press Ctrl + Tab.

If the insertion point is located in the last cell of the table and you press the Tab key, Word adds another row to the table.

You can insert a page break within a table by pressing Ctrl + Enter.

The page break is inserted between rows, not within.


Select Cells

You can format data within a table in several ways. For example, you can change the alignment of text within cells

or rows, select and then move rows or columns, or you can add character formatting such as bold, italic, and underlining.

To format specific cells, rows, or columns, you must first select them.


Select Cells…continued

The left edge of each cell, between the left column border and the end-of-cell marker or first character in the cell, is called the cell selection bar.

Each row in a table contains a row selection bar, which is the space just to the left of the left edge of the table.

mouse pointer in the row selection bar


Select Cells…continuedTo select this Do thisA cell Position the mouse pointer in the cell selection bar at the left edge

of the cell until it turns into a black arrow pointing up and to the right and then click the left mouse button.

A row Position the mouse pointer in the row selection bar at the left edge of the table until it turns into an arrow pointing up and to the right and then click the left mouse button. To select nonadjacent rows, hold down the Ctrl key while selecting rows.

A column Position the mouse pointer on the uppermost horizontal gridline of the table in the appropriate column until it turns into a short, down-pointing arrow and then click the left mouse button. To select nonadjacent columns, hold down the Ctrl key while selecting columns.

Adjacent cells Position the mouse pointer in the first cell to be selected, hold down the left mouse button, drag the mouse pointer to the last cell to be selected, and then release the mouse button.


Select Cells…continuedTo select this Do thisAll cells in a table Click the table move handle, or position the mouse pointer in any

cell in the table, hold down the Alt key, and then double-click the left mouse button. You can also position the mouse pointer in the row selection bar for the first row at the left edge of the table until it turns into an arrow pointing up and to the right, hold down the left mouse button, drag down to select all rows in the table, and then release the left mouse button.

Text within a cell Position the mouse pointer at the beginning of the text and then hold down the left mouse button as you drag the mouse across the text. (When a cell is selected, the cell background color changes to blue. When text within a cell is selected, only those lines containing text are selected.)



To select PressThe next cell’s contents

Tab

The preceding cell’s contents

Shift + Tab

The entire table Alt + 5 (on numeric keypad with Num Lock off)

Adjacent cells Hold down Shift key, then press an arrow key repeatedly.

A column Position insertion point in top cell of column, hold down Shift key, then press down-pointing arrow key until column is selected.



If you want to select only the text within a cell rather than the entire cell, press F8 to turn on the Extend mode, and then move the insertion point with an arrow key.

When a cell is selected, the cell background color changes to blue.

When text within a cell is selected, only those lines containing text are selected.

You can move text to a different cell by selecting the text and then dragging the selected text to a different cell.

Objectives© Paradigm Publishing, Inc. 18

CHECKPOINT 11) A table is made up of information

boxes called this.a. cellsb. columnsc. rowsd. areas

3) Press these keys to move the insertion point to the preceding cell using the mouse.a. Ctrl + Tabb. Alt + Tabc. Shift + Tabd. Alt + Ctrl + Tab

2) This is the cell designation for the cell that is in the upper left corner.a. 1Ab. A1c. 1Bd. B1

4) Press this key to turn on Extend mode.a. F1b. F2c. F4d. F8

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Change the Table Design

Table Tools Design tab


Change the Table Design…continued

To apply a table style:1. Click in a cell in the

table.2. Click the Table Tools

Design tab.3. Click the More button

that displays at the right side of the table styles in the Table Styles group.

4. Click the desired option from the drop-down gallery.

gallery of style options



To use table style options:1. Click in a cell in the

table.2. Click the Table Tools

Design tab.3. In the Table Style

Options group, check the desired boxes.

Table Style Options group



To apply shading to a table:1. Click the Table Tools

Design tab.2. Click the Shading

button arrow in the Table Styles group.

3. Click the desired shading color at the drop-down gallery. Shading button

arrow



To apply borders to a table:1. Click the Table Tools

Design tab.2. Click the Borders

button arrow in the Table Styles group.

3. Click the desired border option at the drop-down list.

Borders button arrow



To apply borders using the Borders and Shading dialog box:1. Click the Table Tools Design

tab.2. Click the Borders button

arrow in the Table Styles group.

3. Click the Borders and Shading option at the drop-down list.

4. Select the desired border options.

5. Click OK.Borders and Shading option



Borders and Shading dialog box



To draw borders:1. Click the Table Tools

Design tab.2. Click the Draw Table

button.3. Select the desired line

style, weight, or color. (continues on next slide)

Draw Table button



4. Draw along the table gridlines and/or borders.

pen pointer



Line Style button arrow

To change the line style:1. Click the Line Style

button arrow in the Draw Borders group.

2. Click the desired option at the drop-down list.



To change the line weight:1. Click the Line Weight


2. Click the desired option at the drop-down list.

Line Weight button arrow



To change the border line color:1. Click the Pen Color


2. Click the desired color at the drop-down gallery.

Pen Color button arrow


Draw a Table

To draw a table:1. Click the Insert tab.2. Click the Table

button.3. Click the Draw Table

option at the drop-down list.

4. Drag the pen pointer in the document to create the table.

Draw Table option


Draw a Table…continued

guideline pen pointer



pen pointer



To erase:1. Click the Eraser

button in the Draw Borders group.

2. Drag over any border lines you want to erase.

Eraser button


Insert an Excel Spreadsheet

To insert an Excel spreadsheet:1. Click the Insert tab.2. Click the Table button in the

Tables group.3. Click the Excel Spreadsheet

option at the drop-down list.

Excel Spreadsheet option


Insert a Quick Table

To insert a quick table:1. Click the Insert tab.2. Click the Table

button.3. Point to the Quick

Tables option in the drop-down list.

4. Click the desired table at the side menu. Quick Tables

option

Objectives© Paradigm Publishing, Inc. 37

CHECKPOINT 21) With options at this dialog box,

you can choose a border, style, color, and width.a. Shading & Bordersb. Borders & Shadingc. Borders & Colorsd. Shading & Lines

3) If you make a mistake when drawing a table, click this button.a. Eraserb. Correctc. Removed. Replace

2) To insert a table using the pen pointer, click this button.a. Draw Outlineb. Draw Borderc. Draw Tabled. Draw Shape

4) Use this feature to insert a predesigned table in a document.a. Stylesb. Quick Tablesc. Themesd. Textboxes

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Objectives

Documents

slide button

insert table option

table designdraw

table styles

question button

answer button

mouse button

insert table dialog