OAEP Conference May 3, 2011

OAEP ConferenceMay 3, 2011

Period G EMIS ReportingBest Practices

Presented by: Terri Lynn Heslep SPARCC

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Period G is the Graduation Reporting Period

and is used to capture data related to graduating students. The data will include diploma information and all data necessary to verify that the student has met credit and testing graduation requirements. The reporting period generally spans the timeframe from the end of May till mid-November. The Graduation-Only Test Record is also reported during this reporting period.

What is Period G Reporting

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All City, Local, and Exempted

Village school districts

JVSD’s and ESC’s not required to report, they do withdraw graduating students with reason 99

Who Reports Data in Period G?

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School Year Graduates

Summer GraduatesStudents that did not meet

graduation requirements (either course or test) during their final year in school, but meet requirements during the preceding summer.

What Students Are Reported in G

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Yearend=N Graduate=G October=K

Student Demographic (GI) – N/G Student Standing (FS) – N

• Report Effective End Date (WD Date) and Reason=99 Student Attributes-Effective Date Record (FD) – N Student Attributes-No Date Record (FN) – N/G

• Various elements reported in N, Grade Level Next Year=GR

• Period G – report Diploma Date and Type, etc Student Course (GN) – N

• Current SY Courses and High School Credit reported in N• No Summer grad courses reported in K

Records for School Year Graduates

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OGT Assessment (GX) – N/G• Report OGT in N, if available• Summer administration (and errors from N)

reported in G• Report Graduation-Only Test Record (GP) in G

Other Assessments - N (CTE Testing-GY, OTELA-GF, CTE Industry-GU)

School Year Graduates (continued)

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Student Program (GQ) – N

Student Gifted (GG) – N

Student Discipline (GD) – N

Student Demographic Race Detail (GJ) – N

Special Education (GE) – N

Student Graduation Core Summary (GC) - G

School Year Graduates (continued)

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Same as School Year Graduates with the

following notable differences: Yearend-N• Not reported as withdrawn in Yearend-N• Report Grade Level Next Year=12 (use 13

if completed course requirements but have not passed OGT).

Graduate-G• Student Attributes-No Date Record (FN) –

report Diploma Date and Diploma Type

Records for Summer Graduates

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October-K• Student Demographic (GI)• Student Standing (FS)• Report Effective End Date

(Withdraw Date) and Withdraw Reason=99

• Student Attributes-Effective Date Record (FD)

Summer Graduates (continued)

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Student Graduation Information• Shows your students reported as graduates by

your own district and others.

Gen Audit• Report sent to ITC of files submitted to ODE

Gen Data Stat• Gives districts information about files sent to

ODE

Graduation Period Reports

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Gen Issues

• Provides summary of errors if district exceeds tolerance checks set by ODE office involved.

Gen Issues Detail• More detailed output including SSID and LCC

Gen Missing Data• Advises district of data missing for this reporting period

Gen Submission Status• Reflects what required files have been accepted by ODE

Graduation Period Reports (continued)

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Graduation Rate Calculation• Percentage of students that received a diploma

during the previous school year.• Formula uses number of students reported as

graduates during Period G reporting period.• Graduates are students , including Summer

graduates reported with Diploma Date and Diploma Type.

• Excludes Grade 13 and Graduation-Only students.• Adjustments made for returning withdrawals and

previous dropouts.• See LRC 2010-2011 Documentation for full details.

Local Report Card

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EMIS Guide• Chapter 2 – Student Data• Appendix I – table of which reporting period

elements are reported.

ODE Presentation from Spring OAEP Conference• FY10 Yearend and Grad Reporting handout

LRC 2010-2011 Documentation• Graduation Rate Calculation

References

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Questions/Answers