º--- CIP Workshop 2008 for WARDA CIP, Peru December 9 th, 2008 Bar-coding of CIP’s Genebank and adoption by other CGIAR centers Edwin Rojas System Analyst.

º---

CIP Workshop 2008 for WARDACIP, Peru

De

cem

be

r 9

th,

20

08

Bar-coding of CIP’s Genebank and adoption by other CGIAR centers

Edwin RojasSystem Analyst & Research Database Administrator

Research Informatics Unit (RIU)

Agenda

• Genebank & Barcode Technology• Benefits of Barcode KIT Implementation• Outputs: Software for CIP Genebank Support• Outcomes: CGIAR Centers & ISO Support• Continue Extending Barcode Facilities (pilots)

Agenda

• Genebank & Barcode Technology• Benefits of Barcode KIT Implementation• Outputs: CIP Genebank Support• Outcomes: CGIAR Centers & ISO Support• Continue Extending Barcode Facilities (pilots)

Do you see anyone sitting down in Genebank?

Key Solution:Support the Genebank Mobilization : Improve data capture & capture where activities occur

Cold Chambers/Laboratories

Greenhouses Field

Evaluating Evaluating in-Vitro in-Vitro

ConservationConservation

Updating Updating InventoryInventory

Selecting for Selecting for DistributionDistribution

SelectingSelectingfor Viability for Viability EvaluationEvaluation

Monitoring Monitoring Sweetpotato Sweetpotato ConservationConservation

Preparing to Preparing to Diagnostic Diagnostic PathogensPathogens

Monitoring Monitoring the Sowingthe Sowing

Potato Potato CharacterizationCharacterization

Genebank Environment: Where do they work ?

Genebank Environment: How does it happen ?

How many patterns do you see ?

Key Solution: Use the power of automatation throught mobile computing Increase Genebank visibility to facilitate Germplasm Tracking/Monitoring

• Recurring operations• Labor intensive: read/write in various stages• Many labs & units coordinating• Activities dependency

120,000 vessels with in-vitro plantlets25,000 vessels are propagated monthly 1,000 accessions are cleaning from pathogens yearly20,000 plantlets are distributed yearly to 30 countries worldwide70,000 plantlets for use by CIP scientists yearly30,000 samples are pathogen diagnostic yearly

Which Technology is best for Genebank ?

Lower

Higher

$

Read/Detection Range

GPS(Wide Area)

MovementCars, Trucks, Ships

Active RFID(Local Area)

ContainersTruck Trailers, Pallets

Passive RFID & Barcode

(Short Range)

ItemsProducts, Germplasm: Seeds, Tubers,

Plantlets

Selecting an Identification System

One thousand labels:with RFID: 100 dollars

with Barcode: 3 dollars

Components of Barcode KIT TechnologyThe barcode KIT refers to the components needed to implement a barcode systemfor automatic identification and data/image collection based in a mobile solution Rojas, E. (2006)

Innovation to improve Genebank activities, providing cutting edge technologyInnovation to improve Genebank activities, providing cutting edge technology

2. Label Printer: Print Identification2. Label Printer: Print Identification

4. Wireless Networking: Transfer Data4. Wireless Networking: Transfer Data

3. Labels with Barcode: Germplasm Identification3. Labels with Barcode: Germplasm Identification

5. Hand Barcode Reader: Capture Germplasm ID5. Hand Barcode Reader: Capture Germplasm ID

1. Mobile Computer: Data Collection & Query1. Mobile Computer: Data Collection & Query

Rugged deviceScanner incorporatedWireless connectionDigital assistantLong live batteryHard disk: 512 Mb

CIP Barcode KIT Current Status

Agenda


Benefits of barcode KIT: Accuracy

Barcode increase accuracy by reducing the likelihood of human errors from:• Mislabeled (when write on labels) • Misread germplasm (when read labels)

Scan instead reading labelsScan instead reading labels

Eliminate delay and errorsEliminate pen-based procedures

Print instead writing on labelsPrint instead writing on labels

Benefits of barcode KIT: Accuracy Field Case

Eliminate delay and errors to update field bookEliminate pen-based procedures

Scann instead reading labelsScann instead reading labelsPrint instead writing on labelsPrint instead writing on labels

Improving data quality

Benefits of Barcode KIT: Improving Productivity

Automation of daily procedures increases efficiency and allow personnel to be employed in other activities.

Germplasm Multiplication

Germplasm Evaluation

Germplasm Symptoms Registration

Reducing data entry & Processing time

Benefits of Barcode KIT: Improving ProductivityField: In-Situ Conservation

Automation of procedures increases efficiency and allow personnel to be employed in other activities.

In Office Sowing Evaluation Harvest In Office

Eliminate manual paper operations to reduce human error and labor costBarcode data collection is faster than manual collectionAdoption of superior method for data entry is needed: Barcode produces greater than 99.9% data accuracySkilled typists make one error approximately every 300 keystrokes

Write/CutLabels

PrintField Book

Read & Write on Paper

Write on PaperRead & Write

on PaperRead Paper &

Re-Write on PC

Print Labels

Upload Field Book

Scan & UpdateField Book



Download Field Book

Agenda


Outputs: CIP Genebank & Breeders Support

• 100% of in-vitro Genebank use auto-adhesive labels with barcode identification

• 90% of seed Genebank use auto-adhesive labels with barcode identification

• 40% of seed storage of breeders use auto-adhesive labels with barcode identification

• In-Vitro Genebank activities are supported by a barcode System: Conservation, Distribution, Pathogen Elimination and Germplasm Diagnostics

• Seed Genebank activities are supported by a barcode System for Inventory: stocks and ubications

Agenda


Support to CGIAR Centers on Barcodes

• Already in 2006 the barcode systems was recognized as providing CIP with comparative advantages to support Genebank activities: By an external review by the World Bank

• Further recognition was provided implicitly through the World Bank funded project ’Global Public Goods 2 where CIP leads an activity to disseminate respective best practices and tools

• Representative of CGIAR Centers were present in CIP workshop 2008:

• Training for IT support staff on barcode

• Exchange of best practices on barcode

CIP Workshop on Barcodes & Exchange Best Practices: April 2008

ICRAF - Mwaura, Lucy Kenya

IRRI - Prantilla, RonielaPhilippines

ICRISAT - Dasrath, Padmavathi India

ILRI - Tesfahun, Aynalem Kenya

Bioversity - Ruas, Max France

IITA - Obreza, Matija Nigeria

ICARDA - Abed, Hashem Syrian Arab Republic

DMS - Ugaz, FranciscoPeru

CIP Workshop on Barcodes & Best Practices: April 2008

CIP Use Cases Showed

Greenhouse Data Collection Potato Wild Inventory Media: Labels & Ribbons

In-Vitro Evaluations Field Data Collection Seed Genebank Ubications

CIP Barcode Systems Documentation On-Line: Publichttp://research.cip.cgiar.org/confluence/display/GIMS/Home

• 100 photos about CIP use cases• 30 videos about CIP use cases• In-Vitro Barcode System Documentation• Seed Barcode System Documentation• Cryopreservation System Documentation• e-Manuals: Hardware Specifications

• The ISO 17025 accreditation demonstrates technical competence for a defined scope: In-Vitro Genebank Distribution

• All workflow documentation where barcode is implemented since 2000 were reused to show evidence of Genebank activities

• The whole benefits of barcode KIT facilitate the accreditation

ISO 17025 and Genebank

ISO Accreditation: Auditor Testimonial

In terms of the whole system I think the information management system that you have is absolutely superior and I wish we’d have a similar system in my own organization. Dr . Colin Jeffires – ISO Assessment Team 2008

Agenda


Continue Extending Barcode Facilities (2008-2009 pilots)

Seed Crossing In Greenhouse –Wild Potato

Cryo Labels - IVU Transgenic – Transformation Lab

Thanks andSpark your Imagination !

CIP Ana PantaMario RuizMartin Ramos

Alberto SalasRene GomezGenoveva RosselCarlos ArbizuMaria VargasWilliam RocaDavid Tay

Giovanna MullerMarco MezaSegundo FuentesCarlos ChuquillanquiIan Barker

Enrique GrandeIsabel MelRosario FalconEnrique Chujoy

Jose OrregoJohn VillalobosReinhard SimonEdwin Rojas

Rolando NavarroRoberto Del VillarAnthony Collins

IRRIGraham McLarenArllet PortugalRoniela PrantillaLilibeth Sison

CIATFernando RojasTania Jordan

Participants & Collaborators:

GPG

º--- CIP Workshop 2008 for WARDA CIP, Peru December 9 th, 2008 Bar-coding of CIP’s Genebank and adoption by other CGIAR centers Edwin Rojas System Analyst.

Documents