NYS TESOL Volunteer Victories

Holly  Duckworth,  CAE,  CMP  CEO,  Leadership  Solutions  International  

 @hduckworth

Consultancy  ObjecBve:  The  objecBve  is  to  reorganize  the  responsibiliBes  of  the  members  of  the  EB  and  of  NYS  TESOL's  paid  employees  in  an  effort  to  make  the  organizaBon  run  more  efficiently  and  effecBve  with  more  responsibiliBes  delegated  to  volunteers  rather  than  paid  employees.  To  this  end,  our  operaBons  will  be  more  in  line  with  other  TESOL  affiliates  and/or  membership  non-­‐profit  organizaBons.  

N Y S T E S O L & L S I PA R T N E R S H I P

U P D AT E S

• Board members have been interviewed

• Staff members interviewed

• Progress report - September

• Suggestions report - October

• October Webinar - Boardology

• November Webinar - Volunteer Victories

• Educate, Connect, Inspire Global Leaders

• Teach Spiritual Principals in Organizations Worldwide

• Speaker

• Facilitator

• Author, CTRL+ATL+Believe: Rebooting Thoughts & Inspiring Action in Your Organization

L E A D E R S H I P S O L U T I O N S I N T E R N AT I O N A L

Holly  Duckworth,  CAE,  CMP  CEO,  Leadership  Solutions  International  

Volunteer  Victories:  How  to  Recruit,  

Retain  &  Maintain  Volunteers

 @hduckworth

@hduckworth

W H AT D O Y O U B E L I E V E A B O U T Y O U R C U R R E N T V O L U N T E E R P R O G R A M ?

@hduckworth

A D H O C K V O L U N T E E R S

C O M M I T T E E O R P R O J E C T V O L U N T E E R S

C H A I R & C O - C H A I R

B O A R D R O O M L E V E L V O L U N T E E R L E A D E R S

@hduckworth

V O L U N T E E R M A N A G E M E N T

• Set Intention

• Structure to Attract

• Train & Delegate

• Inspire & Educate

• Evaluate & Appreciate

C O R P O R AT I O N F O R N AT I O N A L & C O M M U N I T Y S E R V I C E

@hduckworth

@hduckworth

Leadership*is*the*art**of*ge/ng*things*done*thru*inspiring*other*people.”**

*Holly*Duckworth,*CAE,*CMP*

www.leadershipsoluAonsintl.com*

• Intentions  &  Plan  • Attract  &  Recruit  • Training  • Inspire/Managing  • Evaluating

Volunteer  Management  Life  Cycle

@hduckworth

DivineWork

AheadWhy  do  people  volunteer?  

Why  do  we  need  volunteers?

Why  Volunteer?

@hduckworth

What  Are  The  Benefits  of  Volunteering?

@hduckworth  

• Define  Your  Mission  • Assess  Your  Organization  • Develop  Your  Volunteer  Program  • Describe  Volunteer  Positions

Set  Intention  &  Plan

Mission

• Organization  and  individual  relevance

NYSTESOL advances professional expertise in English language teaching and learning for speakers of other languages in the New York area. !

• Map  out  your  current  volunteer  structure

Assess  Your  Organization

What  skills  do  you  want  in  a  volunteer?

P E R S O N A L S K I L L S

∗ Leadership  ∗ Strategic  Thinking  ∗ Communication  ∗ Influence  ∗ Loyalty  ∗ Business  Acumen  ∗ Financial  Skills

C O L L E C T I V E S K I L L S

∗ Association  Experience  ∗ Diversity  –  reflects  membership  ∗ Global  Mindset  (if  applicable)  ∗ Financial  Expertise  ∗ Governance  ∗ Strategic  Planning

H O W D O Y O U W R I T E A V O L U N T E E R J O B D E S C R I P T I O N ?

Position  Description

• Position  title  • Purpose  of  position  • Volunteer’s  

responsibilities/tasks  • Outcomes/goals  (success  

measures)  • Training  and  support  plan  • Reporting  • Time  commitment  • Qualifications  needed  • Benefit

C H A I R & C O - C H A I R

How  do  you  Recruit?

I N D I R E C T A S K

Volunteer:  Hi  Sarah,  I  have  this  project  coming  up  for  GMN  it’s  kinda  big  and  I  could  use  some  help  do  you  think  you  could  help  me?  !

Potential  Volunteer:  Well,  up  no  you  see  I’m  kinda  busy  with  work  and  family  so  I  don’t  have  time  to  give  right  now.

Volunteer:  I  am  working  to  produce  the  October  GMN  education  program  we  are  planning  the  event  for  October  10th  from  9am  –  Noon.    I  know  you  have  a  talent  for  creating  marketing  flyers  do  you  think  you  would  be  able  to  help  us  create  this  one  flyer?  !Potential  Volunteer:  I  am  really  busy  and  I  think  I  could  fit  in  this  small  project  for  you  the  week  of  September  1st.    Could  that  work  for  you?

D I R E C T A S K

∗ Send  ONLY  an  email  ∗ Ask  in  a  Newsletter  ∗ Beg  ∗ Force  or  Coerce

Ask:    Do  NOT

Technology & Volunteering

• Volunteer Fair

• Virtual Volunteerism

• Job board

• Volunteer Manager

• Use of key liaison, to recruit to their team

• Track skills of your members

• Offer Leadership Training

• Tell your own Testimonials about why and how you volunteer (web, newsletter, in person)

R E C R U I T M E N T I D E A S :

• What  are  the  traits  you  need  for  the  position?  – Leadership  skills  – Connection  to  the  cause  – Attitude  – Desire  to  serve  – Leadership  skills  – Sense  of  humor

Selecting  Volunteers

Training  Methods

• Orientation  • Materials  • Mentors  • Ongoing  Development

Orientation

Materials

Mentors

V O L U N T E E R S N E E D T O K N O W T H E Y A R E A PA R T O F S O M E T H I N G L A R G E R T H A N T H E M S E LV E S

A gift for you A Tip For Your Board Leadership All Year Long

Volunteer  Support

• Tools  and  resources  • Strategic  insight  and  oversight  • Connections  and  reflections  • Time

W E H AV E A L O T I N C O M M O N

N E X T G E N E R AT I O N V O L U N T E E R S

Micro-­‐Volunteering

• Put  simply,  it's  volunteering  that  you  can  do  in  small  bits  of  time  -­‐  from  5  minutes  to  2  hours.  It's  high-­‐impact,  high-­‐efficiency  do-­‐gooding  

• Bite-­‐sized  • Crowd-­‐sourced  • www.sparked.com  

@hduckworth

• Measures  of  Success  – Program  – Position  – Person

Evaluation

• Work on a cause that means something to you

• Consider sills you have to offer

• Do you want to learn something new

• Combine goals

• Don’t over commit

• Think family

• I never thought of that vs. that will never work

7 T I P S O N S U C C E S S F U L V O L U N T E E R I S M

Succession  Planning

 Volunteer  Appreciation

 National  Volunteerism  Week  April  12-­‐18,  2015

Every time we ask someone to volunteer

we invite them to be come a millionaire to someone else.

V O L U N T E E R M A N A G E M E N T

• Set Intention

• Build a volunteer structure

• Train & Delegate

• Inspire & Educate

• Evaluate & Appreciate

Holly  Duckworth,  CAE,  CMP  CEO,  Leadership  Solutions  International  

 @hduckworth

W H AT ’ S N E X T ?

NYSTESOL advances professional expertise in English language teaching and learning for speakers of other languages in the New York area. !

F I N A L I Z E V I S I O N

M A K E A R E P O R T I N G O R G C H A R T F I N A L I Z E R O L E S :

E A C H T E A M W R I T E S 2 - 3 G O A L SB U I L D B U S I N E S S P L A N F O R 2 0 1 5

C O M E T O T H E M E E T I N G W I T H 2 - 3 G O A L S F O R Y O U R R O L E N E X T Y E A R

H O M E W O R K

Thank  You!

Holly  Duckworth,  CAE,  CMP  CEO,  Leadership  Solutions  International  

Volunteer  Victories:  How  to  Recruit,  

Retain  &  Maintain  Volunteers

@hduckworth