NursingStationSRS&Process

System Requirement & Process Nursing Station

KARISHMA SOFTWARE LTD. (Ver 1.0 - 12/05/2004) PAGE 1 / 64

Nursing Station Module Requirement & Process Details

JEEVA Hospital Information System

Karishma Software Limited403, Archana Arcade St. Johns Road

Secunderabad



Table of Contents

No Description Page No1 Introduction

1.1 About this document 31.2 Module introduction 31.3 Salient features 31.4 Screen Layouts 31.5 Activities Addressed 41.6 Terminology 4

2 Patient Management2.1 Introduction 52.2 Patient List 62.3 Laboratory Orders 82.4 Pharmacy Indents 102.5 Patient Billing Folio 132.6 Charging (Ward Procedures) 152.7 Bed Transfers 182.8 Laboratory Results 202.9 Laboratory Order Status 222.10 Special Instructions 242.11 Medico Legal Cases 262.12 Operation Theatre Schedule 282.13 Pharmacy Order Status 302.14 Medicines Issued to Patients 322.15 Diagnosis Master 34

3 Ward Management 3.1 Introduction 353.2 Pharmacy indents 363.3 General stores indents 413.4 Leave application 463.5 Duty Chart 513.6 Ward Wise Surgical Indents 533.6 Ward Wise Medical Indents 553.7 Patient Free Register 57

4 Help/ Browse Window 605 Queries 64

5.1 Test Status5.2 Bed Occupancy5.3 Patient Wise Test/Order Status5.4 Ward Wise Lab Orders5.5 Missing Indent Numbers



1. Introduction

1.1 About this document

This document is envisaged to describe the functions of the Nursing Station Module of Jeeva. This document is based on the customized version of the Software implemented at KEM Hospital.

1.2 About the Module

The Nursing Station module handles all the requirements of the Wards / Nursing Stations of the hospital. The activities of this module can be classified into the following categories

Patient Management Ward Management

1.3 Salient Features

Following are some of the salient features of this module

User-friendly Interface (GUI). True to Form Screens. Built-in Security. Integrated with other modules like patient billing, pharmacy, In-patients,

Laboratory and Radiology.

1.4 Screen Layouts

This document contains screen layouts for all the major transactions. The data provided in these screen layouts are indicative and have been included for better understanding of the data elements.



1.5 Activities addressed

No Activities Addressed1 Patient Management

1.1 Order for Laboratory / Radiology investigations1.2 Order for medicines from pharmacy stores 1.3 Charge for ward procedures1.4 Register medico legal cases1.5 Special instructions for doctor / nurse1.6 Transfer patient across wards / beds 1.7 View laboratory results 1.8 View the status of Laboratory / Radiology orders 1.9 View operation theatre schedules1.10 View the status of the orders raised to pharmacy stores1.11 View details of the medicines issued to the patient1.12 View patient’s billing folio1.13 View Bed occupancy across the hospital

2 Ward Management 2.1 Raise indents for medicines/ disposables2.2 Raise indents for general store items2.3 Apply for leave 2.4 Prepare Duty Chart2.5 Viewing Free Register Of Patients

1.6 Terminologies

S No Terminology Remarks1 MR No Medical Record Number.

A unique Number to identify a patient.2 IP No In Patient No

A unique Number to identify the current admission3 MPI Master Patient Index4 LIS Laboratory Information System5 RIS Radiology Information System6 QOH Quantity on Hand



2. Patient Management

2.1 Introduction

The Patient Management sub module handles patient centric activities of a ward/nursing station. Following are the major activities performed

No. Activity Purpose1 Lab Orders This is used for booking laboratory tests for the In-

Patients in different wards controlled by nursing stations across the hospital.

2 Pharmacy Indents

This is used for ordering medicines for the In-Patients by the nursing stations. Indents can be raised on the central pharmacy or any other designated stores.

3 Ward Procedures This is used for charging the patients for the services rendered in the ward.

4 Bed Transfers This is used for transferring Patients from one bed to another in the same ward or different ward

5 Laboratory Results

This is used for viewing the laboratory results of different tests and procedures performed for the selected patient

6 Lab Order Status This is used for viewing the status of the laboratory orders raised by the ward / nursing stations

7 Medico Legal Cases

This is used for entering data which has to be captured while dealing with medico legal cases

8 Special Instructions

This is used for giving special instructions for patients by the doctor/nurse.

9 OT schedule This is used for viewing the Operation Theater Schedules

10 Pharmacy Order Status

This is used for viewing the status of the pharmacy indents raised.

11 In Patient Medicine Details

This gives the details of the medicines issued to Patients in the wards

12 Diagnosis Master

This gives the details of the medicines issued to Patients in the wards



2.2 Patient List

Purpose

The details of patients admitted in the ward are displayed in form a list. Select a patient from the list and then required activities of patient management can be performed. The admission, discharge and transfer processes update the list.

Screen Layout

Data Elements

No Element Purpose1 Ward / Bed Nursing station or Ward Name with corresponding bed

number2 Admn. Date Date of Admission3 IP No In-patient number4 Patient Name Full name of patient5 Age/Sex Age/Sex Of the Patient6 Doctor Consulting Doctor



2.3 Laboratory Orders

Process

This process is used for raising requests for laboratory / radiology investigations prescribed for the patient. These requests will be displayed as pending orders in the LIS / RIS system.

Cancellation Of Requests

The system will have provision for canceling the requests raised. The cancellation will be allowed only for un-accepted requests. The necessary audit trail will be maintained by the system.

Request Status

The request status can be monitored by the Lab Order Status option. The following processes will update the status of the order.

Laboratory Order Cancellation Sample Collection / Order Acceptance Result Entry

Request Acceptance

The requests raised by the Ward / Nursing station are posted into the LIS / RIS as pending orders. These orders are then accepted / rejected by the respective laboratories.

Charging for the Tests Requested

The charges for the tests / investigations requested are updated by the Order acceptance / Sample collection process in respective laboratories.

Document Generated

This process will generate a Laboratory Request, which will be uniquely identified by a Lab Order No.



Screen Layout

Data Elements

Description Priority RemarksPatient Info Used for selecting / displaying

the demographic details of the patient

IP No Mandatory Validated against the admitted patients.Demographic details are picked up based on the IP No.

MR No Display Medical Record Number Age Display Sex Display Ward Display Bed Display Bed Category Display Tariff Category Display Clinic Notes Optional Prescribed By Mandatory By default the consulting doctor

is picked up.



Description Priority RemarksDescription Priority Remarks

Test Details There can be multiple tests in one request.For each test following details are captured.

Test code Mandatory Validated against laboratory Test master.Test Code can be selected from a browse window.Description and other details are picked up based on the Test Code

Description Display Collection Mandatory Options

Collected By WardCollected by Lab Assistants

Priority/Status Used for setting the priority of the order.OptionsRegularUrgentDefault is Regular

Tests Ordered Used for displaying the orders raised for the selected patient. Selecting the date range can restrict this list.For each order following details are displayed

Order No Display Order Date Display User Id DisplayDates Used for selecting the time period

for displaying the Orders. From Mandatory By default system date is

displayed To Mandatory By default current date is

displayed



2.4 Pharmacy Indents

Process

This process is used for raising indents for medicines / disposables prescribed for the patient. These indents will be displayed as pending indents in the respective stores (pharmacy module).

Cancellation Of Indents

The system will have provision for canceling the indents raised. The cancellation will be allowed only for indents for which issues are not made by the respective store. The necessary audit trail will be maintained by the system.

Indent Status

The indent status can be monitored by the Pharmacy Order Status option. The following processes will update the status of the order.

Pharmacy Indent Cancellation Issue by the Pharmacy / Store

Material Issue

The indents raised by the ward / nursing station are posted into the Pharmacy module as pending indents. The pharmacy / store will issue the material against the indent.

Document Generated

This process will generate a Pharmacy Indent, which will be uniquely identified by a Indent No.



Screen Layout

Data Elements

Description Priority RemarksNursing Station Mandatory By default the Login Nursing

Station is displayedIndent To Mandatory The store on which the indent is

raised.Indent Used for generating / displaying

the Indent No Number Mandatory System Generated Unique No Date Mandatory By default System Date is taken Time Mandatory By default system time is taken



Description Priority RemarksPatient Info Used for selecting / displaying



Age Display Sex Display Ward Display Bed DisplayUrgent Mandatory Options

Yes NoDefault is No

Prescribed By Mandatory By default the consulting doctor is picked up.

Item Group Mandatory Medical/Surgical (Selection)Item Details There can be multiple items in

one indent.For each item following details are captured.

Item Code Mandatory Validated against the Pharmacy Item master Item Code can be picked up from a browse window.Item name is picked up based on the Item code

Item Name Display Indent Qty MandatoryFooter Remarks Optional



2.5 Billing Folio

ProcessThis is used for viewing the billing folio for the selected patient.

Screen Layout



Data Elements

No Element Purpose1 Patient data This is retrieved by the system from the master patient

index based on the IP No. The patient data consists of: IP Number MR Number Name Age Sex Ward Bed Admission date Address

2 Service group details

The following details of the services rendered are displayed:

Service group Amount

3 Service details For the selected service group the following details are displayed:

Date Service Name Amount Doctor Service Serial Number Service code

4 Payment information

The following details are displayed: Description of the payment Debit Credit

5 Drugs and Disposables

The details of the drugs and disposables used by the patient are displayed. The following details are displayed:

Item description Issue Quantity Return Quantity Amount

2.6 Charging (Ward Procedures)



Process

This process is used for charging the patient for the services / procedures performed in the ward.

Cost Of the Service

The cost of the selected service is based on the tariff category and the bed category of the selected patient.

Service Description

System will have a provision to display the frequently used services. This list can be defined based on the nursing station. The services to be charged for the patient can be picked from this list.

Document Generated

This process will generate a Service Serial Number, which will be uniquely identified



Screen Layout

Data Elements

Description Priority RemarksService Used for generating / displaying

the Service Serial No Date Mandatory By default System Date is taken Time Mandatory By default system time is takenPatient Info Used for selecting / displaying



Age Display Sex Display



Description Priority Remarks Ward Display Bed Display Case Type Display Tariff Category Display Bed Category Display Doctor Display By default the consulting doctor

is selectedService Details There can be multiple services in

one bookingFor each service following details are captured.

Service Code Mandatory Validated against the service master.Code can be picked up from a browse window.Service name is picked up based on the service codeService Cost is picked up based on the service Code, Tariff catg. And Bed Category.

Service Name Display Qty Mandatory Default is 1 Cost Display Amount Calculated Qty * CostFooter Total Calculated Sum total of service-wise amount



2.7 Bed Transfer

Process

This process will be used for transferring the patient across the wards/beds in the hospital.

Document Generated

This process will generate a Transfer Note, which is uniquely identified by a Transfer No

Screen layout



Data Elements

Description Priority RemarksPatient InformationIP No Mandatory Validated against the list of

admitted patients.Patient demographic details are picked up.IP No can be selected from a browse window.

MR No Display Patient name DisplayGuardian name Display Admission date Display Age Display Sex Display Address Display Bed category Display Transfer details From ward Display From Bed Display Shift date Mandatory By default system date is takenShift time By default System time is takenHold the bed This can be used if the bed is to

be held. Bed Category Mandatory Filled from the bed category

master.Wards Mandatory Filled from ward master.

All the vacant beds in the selected ward are displayed

To ward Mandatory The select ward is displayedTo bed Mandatory The selected Bed is displayedBed List Display



2.8 Laboratory Results

Purpose

View the results of the laboratory tests posted by LIS / RIS.

Screen Layout



Data Elements

Description Priority RemarksPatient InformationIP No Mandatory Validated against the list of


MR No Display Patient name DisplayD O A Display Admission DateAge Display Sex Display Ward Display Bed Display Order Details There can be multiple

orders/results for a patientResults are picked up LIS system for the selected patientFor each result following details are displayed.

Result No Display Result Date Display Result Time Display Ordered By DisplayResult Test Display Result Display Normal values Display Image Display The graphical representation of

the test values, whether they are above the normal values or below the normal values for the respective tests.



2.9 Laboratory Order Status

Process

This is used for viewing the status of the laboratory orders raised by the ward / nursing stations

Screen Layout

Data Elements

Description Priority RemarksPatient Information IP No Mandatory Validated against the list of




Description Priority Remarks MR No Display Patient name Display D O A Display Admission Date Age Display Sex Display Ward Display Bed Display Criteria Parameter for selecting the orders

for a selected patientAccepted Optional Orders accepted by the

laboratory.Un Accepted Optional Orders which have been entered

but not been accepted by the laboratory.

Reported Orders Optional Orders for which the results have already been entered

Un Reported Optional Orders for which the tests have been conducted but the results have not been entered

All Default All the ordersOrder Details All the orders based on the

selected criteria are displayed.For each order following details are displayed

Order No Display Order Date Display Test Name Display Lab Reg. No Display Unique number generated by the

lab at the time of order acceptance.

Acceptance Display Options Accepted Pending

Reporting Display Options Reported Pending



2.10 Special Instructions

Process

This process will be used for entering the special instructions to be followed by the Nursing Staff / Doctor. This is normally used to convey critical information about the patient.

The special instructions can be viewed with the following criteria

One patient all the instructions All the instructions for a single day for all the patients Instructions to all the patients by a single doctor

Screen Layout



Data Elements

Description Priority RemarksDates Used for selecting the time period

for displaying the Special Instructions for the selected patient.

From Mandatory By default current date is displayed

To Mandatory By default current date is displayed

Instruction List Used for displaying the details of the instructions available for the selected patient.For each Instruction following details are displayed

Date Display Instruction DisplayPatient Info Used for selecting / displaying



Age Display Sex Display Ward Display Bed DisplayInstruction Date Mandatory By default System date is taken Given By Mandatory Instruction Mandatory Free format text



2.10 Medico Legal Case Registration

Process

This process will be used for registering medico legal cases.

Document Generated

This process will generate a MLC register, which is uniquely identified by a MLC No.

Screen Layout



Data Elements


for displaying the registered MLC cases.



MLC Cases Used for displayed the details of the cases registered for the selected time periodFor each case following details are displayed

MLC Number Display Date Display Time Display IP Number Display MR No Display Patient Name Display Police Station Display Constable Display Badge Number DisplayPatient Info Used for selecting / displaying



Age Display Sex Display Admn. Date Display Date of AdmissionCase Details MLC No Mandatory System generated unique No MLC Date Mandatory By default System date is taken MLC Time Mandatory By Default System time is taken Police Station Mandatory Entered by the user Constable Mandatory Entered by the user Badge No Mandatory Entered by the user



2.12 Operation Theatre Schedule

Process

This is used for viewing the surgeries posted for the selected date. The data retrieval and filtering can be based on the following criteria

Operations scheduled in one theatre for a selected date range Operations scheduled across all theatres for a selected date range Operations scheduled across all theatres for a selected ward / nursing station Operations scheduled across all theatres for a selected surgeon

Note: The surgeries are posted from the Operation Theatre Module.

Screen Layout



Data Elements


for displaying the surgeries booked



Theatre Optional This can be used as one of the parameters for selection

Surgeon Optional This can be used as one of the parameters for selection

Criteria Mandatory The selection can be based on the Date of booking of the surgery or on the actual date of surgeryDefault is Surgery Date

Surgery List Used for displaying the details of the OT schedule based on the selected parametersFor each surgery following details are displayed

Surgery Display Surgeon Display Booking S. No Display Booking Date Display Patient Name Display Age Display Sex Display MR No Display



2.13 Pharmacy Order Status

Process

This is used for viewing the status of the pharmacy indents raised

Screen Layout

Data Elements


for displaying the status of the indents





Description Priority RemarksNursing Station Mandatory By default the Login Nursing

Station is displayedCriteria Mandatory Options

Pending Received Cancelled All

Criteria Mandatory The selection can be based on the Date of booking of the surgery or on the actual date of surgeryDefault is Surgery Date

Item Code Optional Validated against the Pharmacy Item master.Item code can be picked up from the browse windowItem Name is picked up based on the Item Code

Item Name DisplayIP No Optional Validated against the admitted

patients list.Patient Name is picked up from the MPI

Patient Name DisplayIndent List Used for displaying the details of

the indents selected based on the selection criteria.For each indent following details are displayed.

Indent date Display IP No Display Patient Name Display Ward Display Bed Display Status Display Options

P – Pending C – Cancelled R - Received



2.14 Patient Medicine Details

Process

This is used for viewing the details of the medicines issued to the selected patient.

Screen Layout



Data Elements

Description Priority RemarksPatient Information IP No Mandatory Validated against the list of


MR No Display Patient name Display Age Display Sex Display Ward Display Bed Display Criteria Mandatory Options

Detail Summary

Issue details All the pharmacy issues based on the selected criteria are displayed.For each transaction following details are displayed

Issue No Display Issue Date Display Indent No Display Item Code Display Description Display Qty Display Quantity Issued Price Display Amount Display Issue Type



2.15 Diagnosis Master

Process

This screen is used to enter different diagnosis.

Screen Layout

Data Elements

Description Priority RemarksSearch Used for searching the Diagnosis

entered as string in the controlDiagnosis Master Displays all the diagnosis Code Auto Generated Description Mandatory



3. Ward Management

3.1 Introduction

This sub-module handles all the non-patient related activities.

No. Activity Purpose1 Pharmacy Indents Raising and viewing indents by the wards on

the central pharmacy and other designated stores for medicines and disposables.

2 General Stores Indents Raising and viewing indents by the wards on the general stores for the items like stationery, cleaning material etc.

3 Leave Application Submit leave application and view leave status of the employee.

4 Duty Chart Viewing and setting up duty charts for Nursing Staff

5 Ward Wise Surgical Indents Viewing the cumulative working hours put in by nursing staff for a selected time period.

6 Ward Wise Medical Indents The pre defined list of Medical items for weekly /Monthly indents are Entered

7 Ward Wise Surgical Indents The pre defined list of Surgical items for weekly /Monthly indents are Entered

8 Patient Free register Used for entering the patients details who are treated freely.



3.2 Pharmacy Indents

Process

This process will be used for raising indents on Central Stores or any other designated stores. The system will have facility to setup pre-defined list of items to be indented on a weekly / monthly basis.

Indents raised by this process will be sent to the designated stores and the store will issue the indented material. The nursing station / ward would be considered as a Department by the Pharmacy module.

Cancellation of Indents

The system will have facility to cancel the Indents raised. However cancellation will be allowed for indents, which are not yet accepted by the designated store.

Indent Status

The indent status can be monitored by the Department Indent Status option. The following processes will update the status of the order.

Pharmacy Indent Cancellation Issue by the Pharmacy / Store

The indent status is displayed in terms of

Indents raised but not issued by the stores Indents accepted and material issued by the store Cancelled Indents

Document Generated

This process will generate a Department Indent, which will be uniquely identified by an Indent No



Indent List

Purpose

This is used for displaying the indents raised by the nursing station on designated Stores. Parameters like Indent Dates, Indent Nos, Indent Status, Department, item and store can be used for selecting the indents required. This form will be used for raising new indent, viewing and canceling the indent.

Screen Layout



Data Elements

Description Priority RemarksDates Used for specifying the time

period for selecting the indents From Mandatory By default current date is


displayedIndent Nos The selection can be based on a

range of indent Nos. From Optional To Optional Indent Status Pending Optional Indents raised but material not

issued by the store Received Optional Indents raised and material issued

by the store Cancelled Optional Cancelled Indents All Optional All the indents are displayed.

This is the default value.Department Optional By default the login Nursing

Station will be selectedStore OptionalItem Code Optional Validated against the Pharmacy

Item Master.Item Name Display Picked from the Pharmacy Item

Master.Indent List All the indents selected based on

the given selection criteria are displayed in this list.For each Indent following details are displayed

Indent No Display Indent date Display From Department Display To Store Display Status



Pharmacy Indent

Purpose

This is used for raising new indent, viewing and canceling of indents.

Screen Layout



Data Elements

Description Priority RemarksIndent Number Mandatory System generated unique No Date Mandatory By default system date is taken Time Mandatory By default System time is takenDepartment Mandatory By default the log in Nursing

Station will be selectedTo Store Mandatory The store on which the indent is

raised. Pick list will be providedItem Group Optional Priority Mandatory The priority of the Indent can be

specified here.Options Regular UrgentDefault is regular

Default List Weekly Optional The pre defined list of items for

weekly indents are displayed Monthly Optional The pre defined list of items for

Monthly indents are displayedItems There can be multiple items for a

indent. Individual item can be marked as urgent. For each item following details are entered

Priority Optional Item Code Mandatory Validated against the Pharmacy

item master. Item name and QOH are picked up based on the Item Code and the selected store.

Item Name Display Indent Qty Mandatory QOH Display Stock balance in store on which

the indent is raised.



3.3 General Stores Indents

Process

This process will be used for raising indents on General Stores or any other designated store.

Indents raised by this process will be sent to the designated stores and the store will issue the indented material. The nursing station / ward would be considered as a Department by the General Store module.

Cancellation of Indents

The system will have facility to cancel the Indents raised. However cancellation will be allowed for indents, which are not yet accepted by the designated store.

Indent Status

The indent status can be monitored by the Department Indent Status option. The following processes will update the status of the order.

General Store Indent Cancellation Issue by the Store

The indent status is displayed in terms of

Indents raised but not issued by the stores Indents accepted and material issued by the store Cancelled Indents

Document Generated

This process will generate a Department Indent, which will be uniquely identified by an Indent No



Indent List

Purpose

This is used for displaying the indents raised by the nursing station on designated Stores. Parameters like Indent Dates, Indent Status, Department, Material and store can be used for selecting the indents required. This form will be used for raising new indent, viewing and canceling the indent.

Screen Layout



Data Elements


period for selection of indents From Mandatory By default current date is


displayedIndent Status Pending Optional Indents raised but material not

issued by the store Received Optional Indents raised and material issued

by the store Cancelled Optional Cancelled Indents All Optional All the indents are displayed.

This is the default value.Department Optional By default the login Nursing

Station will be selectedStore OptionalItem Code Optional Validated against the Pharmacy

Item Master.Item Name Display Picked from the Pharmacy Item

Master.Indent List All the indents selected based on

the given selection criteria are displayed in this list.For each Indent following details are displayed

Indent No Display Indent date Display From Department Display To Store Display Status



General Store Indent

Purpose

This is used for raising new indent, viewing and canceling of indents.

Screen Layout



Data Elements

Description Priority RemarksIndent Number Mandatory System generated unique No Date Mandatory By default system date is taken Time Mandatory By default System time is takenDepartment Mandatory By default the log in Nursing

Station will be selectedTo Store Mandatory The store on which the indent is

raised. Pick list will be providedItems There can be multiple items for a

indent. Individual item can be marked as urgent. For each item following details are entered

Priority Optional Item Code Mandatory Validated against the General

Stores item master. Item name and QOH are picked up based on the Item Code and the selected store.

Item Name Display Indent Qty Mandatory QOH Display Stock balance in store on which

the indent is raised.



3.4 Leave Application

Process

This process will be used for entering the details of the leaves applied by ward / Nursing station staff.

Document Generated

This process will generate a Leave Application, which will be uniquely identified by an application No



Leave Application List

Purpose

This is used for displaying the leave applications raised during the selected time period. The leave applications can be listed based on different parameters like leave dates, department, employee, status etc. The leave application screen can be launched from this screen.

Screen Layout



Data Elements


period for selection From Mandatory By default current date is


displayedStatus The selection can be based on the

status of the indent. Pending Optional Applications not processed by the

Personnel Department Rejected Optional Application rejected by the

Personnel DepartmentEmployee Code Optional Validated against the Employee

database. Name DisplayApplications List Used for displaying the

applications selected based on the specified criteria.For each application following details are displayed

Number Display Date Display Emp. Code Display Employee Code Employee Name Display Status Display The status of the document App. Status Display The status updated by the

personnel department.



Leave Application

Purpose

This is used for entering leave applications for the employees in the nursing station.

Screen Layout

Data Elements

Description Priority RemarksApplication Number Mandatory System Generated Unique No Date Mandatory By default system date is taken Time Mandatory By default system time is taken



Employee Details Code Mandatory Validated against the Employee

database. Employee name, department, designation etc are picked upCode can be selected from the browse window

Name Display Department Display Designation DisplayApplication Details Leave Type Mandatory Standard Pick list will be

provided No Of days Mandatory From Date Mandatory To Date Calculated From date + No of Days Reason Mandatory Recommended By Mandatory Remarks OptionalLeave Balances The leave balance for the selected

employee is displayed. For each type of leave following details are displayed

Leave Type Display Balance DisplayOther Applied Days Displays the details of the

previous applications made by the selected employee.For each application following details are displayed

Application No Display From Date Display To Date Display Leave Type Display Status DisplayOther Employees Displays the other employees of

the department who are on leave for the same periodFor Each employee following details are displayed

Employee Name Display From date Display To Date Display



3.5 Duty Chart

Process

This process will be used for entering the shift details of Nurses and other paramedical staff working in different wards / departments. The shift details will be picked-up from the manually worked out Roaster.

Area Of Posting

These will be the actual physical locations where the staff would be posted. (Eg. Ward I, Ward II, OT etc.).

Screen Layout



Date Elements

Description Priority RemarksDates The period for which the Duty

chart is to entered or Displayed From Mandatory By default system date is taken To Mandatory By default system date is takenArea of Posting MandatoryDuty Chart The system would display the list

of employees who have been posted in the selected posting area for the selected time period.For each employee following details are entered / Displayed

Emp. Code Mandatory Validated against the Employee master.

Employee Name Display Picked up based on the emp. Code.

Shift Mandatory The shift in which the employee is posted.



3.6 Ward Wise Surgical Indents

Process

This process will be used for entering pre-defined surgical items for raising department / Ward Indents

Screen Layout



Data Elements

Description Priority RemarksNursing Station Mandatory By default the log in Nursing

Station will be selected Ward Mandatory The Ward for which the item are

going to be predefined. Pick list will be provided

Options Mandatory/Optional To define whether list defined is for Weekly Indents/Monthly Indents.WeeklyMonthly

Items There can be multiple items for a an option. For each item following details are entered

Item Code Mandatory Validated against the Central Stores item master. Item name are picked up based on the Item Code

Item Name Display Indent Qty Mandatory



3.7 Ward Wise Medical Indents

Process

This process will be used for entering pre-defined Medical items for raising department / Ward Indents

Screen Layout



Data Elements

Description Priority RemarksNursing Station Mandatory By default the log in Nursing

Station will be selected Ward Mandatory The Ward for which the item are

going to be predefined. Pick list will be provided

Options Mandatory/Optional To define whether list defined is for Weekly Indents/Monthly Indents.WeeklyMonthly

Items There can be multiple items for a an option. For each item following details are entered

Item Code Mandatory Validated against the Central Stores item master. Item name are picked up based on the Item Code

Item Name Display Indent Qty Mandatory



3.8 Patient Free Register

Process

This process will be used for entering patients who have been treated freely by the hospital.

Screen Layout

Data Elements


period for selection From Mandatory By default current date is


displayed IP No Mandatory Validated against the admitted

patients.



Description Priority RemarksDemographic details are picked up based on the IP No.

Name DisplayFree Register List Used for displaying the Patient

selected based on the specified criteria.

Number Display Date Display IP No Display IP Number Patient Name Display Bill No Display Bill Amount Display Status Display Updated status

Patient Register EntryPurpose This process will be used for entering patients who have been treated freely by the hospital.Screen Layout



Data Elements

Description Priority RemarksFree Register Number Mandatory System generated unique No Date Mandatory By default system date is takenBill Info Bill Information Of the Patient Bill No Display Date Display Bill Amount Display Deposit Amount Display Concession Amount Display Received Amount Display Refunded Amount Display Due Amount DisplaySettlement Displays the settlement details for

the bill. Receipt Number Display Receipt Date Display Validated against the Pharmacy

item master. Item name and QOH are picked up based on the Item Code and the selected store.

Receipt Amount Display Concession Amount Optional Authorised By Mandatory Authorized Person for

ConcessionDiagnosis Diagnosis Mandatory Validation against the diagnosis

Master Diagnosis Description Mandatory Entry by the user Concession Category Mandatory Chosen from the List

4. Help /Browse Windows



4.1 Introduction

The system provides extensive browse / Help window for selecting various codes. This will help the user in quickly picking up the information required. The user need not remember the codes, he/she can get the required information by searching the database on the Name or combination of various parameters.

Help/Browse Windows are available for the following data.

No. Data Process1 Patient Data Used for selecting the required IP No and other patient

details from Master Patient Index (MPI)2 Laboratory Tests Used for selecting the required laboratory test and other

details from Lab Test Master.3 Pharmacy Items Used for selecting the required pharmacy item and other

details from the Pharmacy Item master4 General Store Items Used for selecting the required item and other details

from the General Stores Item master5 Services Used for selecting the required service code and other

details from service master and tariffs6 Employee Details Used for selecting the employee code and other details

from the employee master.

4.2 Sample Screen Layout

Sample screens are provided for the following

No. Data Form Description1 Patient Data Patient Help2 Services Service Help3 Pharmacy Items Item Help



Patient Help



Service Help



Item Help



5. Queries

5.1 Introduction

The Queries are used for displaying patient centric activities of a ward/nursing station.

No. Activity Purpose1 Test Status This is used for viewing Status of the order booked from

different wards to different labs 2 Bed Occupancy This is used Viewing bed Occupancy. 3 Patient Wise

Test/Order Status

This is used for viewing patients wise test status ordered.

4 Ward Wise Lab Orders

This is used for viewing ward wise laboratory orders generated

5 Missing Indent Numbers

This is used for viewing the if any indent number is missing

NursingStationSRS&Process

Documents

transfer patient

patient list6

patient billing folio13

patient wise testorder

patient free register57

mpimaster patient index

ip noin patient

introductionthe patient