TASFAA Annual Conference April 24-26, 2017 1 NSLDS Enrollment Reporting For discussion purposes only David Bartnicki | April 24-26, 2017 U.S. Department of Education TASFAA Annual Conference NSLDS ® Enrollment Reporting Agenda • Overview • Monitoring • Recent Enhancements • Upcoming Enhancements • Reference Materials • Questions 2 3
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TASFAA Annual Conference April 24-26, 2017
1
NSLDS Enrollment Reporting
For discussion purposes only
David Bartnicki | April 24-26, 2017
U.S. Department of Education
TASFAA Annual Conference
NSLDS® Enrollment Reporting
Agenda
• Overview
• Monitoring
• Recent Enhancements
• Upcoming Enhancements
• Reference Materials
• Questions
2
3
TASFAA Annual Conference April 24-26, 2017
2
NSLDS Enrollment Reporting
For discussion purposes only
4
Student’s Monitor Enrollment History
Description
has been
updated
New fields
outlined in red
See NSLDS Newsletter 54 for more information.
5
Student’s Monitor Subsidy Usage
See NSLDS Newsletter 54 for more information.
Enrollment
Reporting
Uses
Enrollment Data
Loan Servicing
Cohort Default Rates
150% Loan Subsidy
Gainful Employment
StudentLoans .gov
College Scorecard
Research
Administration and
Congressional Reports
6
TASFAA Annual Conference April 24-26, 2017
3
NSLDS Enrollment Reporting
For discussion purposes only
Who to Report? Who NSLDS will put on your roster?
• Students who received Title IV aid at your school as reported by Schools,
Federal Loan Servicers, Guaranty Agencies, Lenders, COD, and the student
• Students entered on Transfer Student Monitoring (TSM) and Financial Aid
History (FAH)
Who you must add to your roster?
• Students with Title IV aid from another school who will be receiving aid at
your school
Who you should add to your roster?
• Students with Title IV aid from another school who will not be receiving aid at
your school
7
What to Report?
= Combination of these fields identifies a unique program on NSLDS
8
Campus-Level
Certifying 8-digit OPEID
“Move To” 8-digit OPEID
Student Name, SSN, and DOB
Student Physical Address
Student Phone Number
Certification Date
Enrollment Status
Enrollment Status Effective Date
Anticipated Completion Date
Term Begin and End Dates
Program-Level
Classification of Instructional Programs
(CIP) Code
Program Credential Level
Published Program Length (PPL)
• Program Length, Measurement (Years, Months, Weeks), and Weeks
Title IV Academic Year
Special Program Indicator
Program Enrollment Status
Program Enrollment Status Effective
Date
Student’s Program Begin Date
Email
Student Email Address
What Programs to Report?
• Report any Title IV eligible program student is enrolled in,
even if student did not receive aid for that program
• Exceptions
• If a student is not in a program leading to any credential or degree,
such as continuing education courses, do not report program-level
information
• "Deferment Only" schools do not report program-level information
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TASFAA Annual Conference April 24-26, 2017
4
NSLDS Enrollment Reporting
For discussion purposes only
Ways to Report
10
Batch
• Fixed Width
• Comma Separated Values (CSV)
Online
• Enrollment Maintenance
• Enrollment Spreadsheet Submittal
When to Report?
11
Note: All successfully processed batch submittal files will receive an Error/Acknowledgement file.
If you don’t receive one, verify the header and trailer of the file as a File-level error may have occurred.
Schools must certify enrollment data at least every two months ROSTER
Schools must respond within 15 days after the roster is generated RESPONSE
For batch, errors must be corrected and submitted within 10 days of receiving the Error/Acknowledgement file ERRORS
Using Third-Party Servicers
• Note to schools using a Third-Party Servicer to
report enrollment data to NSLDS • Schools are responsible for ensuring that Third-Party Servicers are
compliant with NSLDS reporting requirements
• NSLDS will contact schools, not Third-Party Servicers, if a school is out
of compliance
• Reminder: Third-Party Servicers must be added to your school’s ECAR
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TASFAA Annual Conference April 24-26, 2017
5
NSLDS Enrollment Reporting
For discussion purposes only
Monitoring
20
Compliance Letters • Escalating letters will be sent by email to non-compliant
schools in early 2017
• Schools who fall below 90% of the portfolio certified with a program
will be notified for non-compliance
• The 90% threshold is considered minimal and may be increased in
the future
• Schools who do not improve their performance will be
referred to FSA Program Compliance for action
14
Enrollment Reporting Contact
15
• First letter will go to FAA and
NSLDS Enrollment Reporting
Contact
• Later letters will go to the
school President/CEO
• Please add/update your
Enrollment Reporting contact
on the NSLDS website.
TASFAA Annual Conference April 24-26, 2017
6
NSLDS Enrollment Reporting
For discussion purposes only
Enrollment Reporting Statistics
• As of February 2016, statistics no longer
include enrollment status of X or Z, with no
corresponding program-level data
• As of June 2016, the evaluation period was
extended from 65 days to 135 days to ease
the calculation of statistics
16 See NSLDS Newsletter 49 for more information.
Program-Level Reporting Compliance
17
2016
Statistics June July Aug Sept Oct Nov
100% 1173 1373 1425 1449 1474 1502
95-99.9% 2508 2373 2481 2220 2371 2336
90-94.99% 761 765 781 822 788 774
85-89.99% 290 357 288 338 299 324
25-84.99% 752 752 666 812 726 728
0-24.99% 354 211 198 208 201 193
Total 5838 5831 5839 5849 5859 5857
• Count of schools within
each percentile range of
Program-level Reporting
Compliance
• Schools below 90% will
receive the first warning
letter
Recent
Enhancements
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TASFAA Annual Conference April 24-26, 2017
7
NSLDS Enrollment Reporting
For discussion purposes only
Adding Students to Your Roster • Enrollment Push To Roster allows you to add a student to your roster or another
school’s roster
• In July, updated to include an Enrollment Push Date
• Ensures students are not added to the roster too early
• Student is added to portfolio on the Enrollment Push Date and appears on the next roster
19
NEW
See NSLDS Newsletter 55 for more information.
Enrollment Push Date is
optional and defaults to
current date.
Updates to Enrollment Update • Find students who need to
be certified • Sort results by Certification Date
(oldest first)
• Find students without
programs • Filter results to display students
without program enrollment
information by checking the box
Exclude Students with Certified
Programs
20 See NSLDS Newsletter 55 for more information.
Updates to Enrollment Maintenance
• Sort results by
Certification Date
(oldest first)
• Total Students Matching
Criteria
• Late Certification Warning
Icon
21 See NSLDS Newsletter 55 for more information.
TASFAA Annual Conference April 24-26, 2017
8
NSLDS Enrollment Reporting
For discussion purposes only
Updates to Enrollment Maintenance • Late Certification Warning
Icon
• Appears at the top of the
page and left of the Cert.
Date
• Program reported by COD
Warning Icon
• Appears right of CIP Code
22
• Provides a list of students who
have not been certified after a
specified date
• Helps ensure students are
certified in a timely manner
• Helps address Error 38 –
Certification Date is too old
23
Late Enrollment Certifications Report
See NSLDS Newsletter 53 for more information.
New Error Codes • Also in July, added Program Length reasonability edits to ensure correct
reporting
• Error 77 – Published Program Length is too short
• Error 78 – Published Program Length is too long
24 See NSLDS Newsletter 55 for more information.
Credential Level Credential Level Description Minimum Years
> or =
Maximum Years
< or =
01 Undergraduate Certificate or Diploma Program 0.1 10
02 Associate's Degree 0.4 10
03 Bachelor's Degree 0.9 10
04 Post Baccalaureate Certificate 0.4 10
05 Master's Degree 0.4 12
06 Doctoral Degree 0.9 12
07 First Professional Degree 0.2 10
08 Graduate/Professional Certificate 0.2 10
99 Non-Credential Program [Preparatory Coursework/
Teacher Certification] 0.1 10
TASFAA Annual Conference April 24-26, 2017
9
NSLDS Enrollment Reporting
For discussion purposes only
New Error Codes
• Error 79 – Program Begin Date must not be too far in the
past
• Updated in October to now allow dates up to 99 years prior to the
Program Enrollment Effective Date
• Previously allowed only up to 20 years prior
25
Common Enrollment Reporting Errors
26
Error Code Description Percentage
22 Conflicting Status Code 26%
38 Certification Date is too old 18%
69 Program Effective Date < Certification Date 13%
75 Inconsistent Record Type indicator 11%
30 Effective Date < Certification Date 8%
26 ACD > Certification Date 8%
-- Other 16%
Table displays most common errors by percent occurrence among all
schools as of November 2016.
Error 22 – Conflicting Status Code • If enrollment history already exists for the student at a campus, then
the School cannot report the Enrollment Status of X or Z
• History includes Enrollment Statuses
• ‘F’ – Full-Time
• ‘Q’ – Three-Quarter-Time
• ‘H’ – Half-Time
• ‘L’ – Less than Half-Time
• ‘A’ – Leave of Absence
• If correcting history, Effective Date must be prior to a previously
reported Effective Date
27
TASFAA Annual Conference April 24-26, 2017
10
NSLDS Enrollment Reporting
For discussion purposes only
Common Errors Continued
• Error 38 – Certification Date
• Certification Date is too old - Identifies overdue reporting
• As of June, allows up to 135 days in the past
• Error 69 – Program Effective Date < Certification
Date • Program Enrollment Effective Date must not be later than the
Certification Date
• Cannot certify a future enrollment (i.e. for a term that has not yet
begun)
28 See NSLDS Newsletter 55 for more information.
Error 75 – Record Type Indicator
• Indicates required record is missing
from a bundle
• Indicates all detail records for the
student were rejected
• Cause of error could be in either
Campus-level or Program-level
record
29
Student A ‘001’ Record (Campus-Level)
Student B ‘002’ Record (Program-Level)
Student A ‘003’ Record (Email Address)
Header ‘000’ Record
Trailer ‘999’ Record
Student B ‘001’ Record (Campus-Level)
Student B ‘002’ Record (Program-Level)
Student B ‘003’ Record (Email Address)
Student C ‘001’ Record (Campus-Level)
Student C ‘002’ Record (Program-Level)
Student C ‘003’ Record (Email Address)
Student A ‘002’ Record (Program-Level)
If student is enrolled in multiple programs, report one ‘002’ record for each program
Reporting of the ‘003’ email record type is optional
Student A’s bundle of records
Error 30 – Effective Date < Certification Date
• Certification Date must be greater than or equal to
Effective Date
• Cannot certify a future enrollment (i.e. for a term that has
not yet begun)
• As of June, the tolerance of Certification Date increased
to 135 days
30
TASFAA Annual Conference April 24-26, 2017
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NSLDS Enrollment Reporting
For discussion purposes only
Error 26 - ACD > Certification Date
• Anticipated Completion Date (ACD) must be greater than
Certification Date for Enrollment Statuses
• ‘F’ – Full-Time
• ‘Q’ – Three Quarter-Time
• ‘H’ – Half-Time
• ‘L’ – Less than Half-Time
• ‘A’ – Leave of Absence
• Update will be made later this year to increase tolerance of