BOARD OF TRUSTEES 6227 University of Oregon, Eugene OR 97403-1266 | (541) 346-3166 | trustees.uoregon.edu | [email protected]An equal-opportunity, affirmative-action institution committed to cultural diversity and compliance with the Americans with Disabilities Act November 26, 2018 TO: The Board of Trustees of the University of Oregon FR: Angela Wilhelms, Secretary RE: Notice of Academic and Student Affairs Committee Meeting The Academic and Student Affairs Committee of the Board of Trustees of the University of Oregon will hold a meeting on the date and at the location set forth below. Subjects of the meeting will include: the provost’s standing report, an update on the online education initiative, an update on the student success initiative, and a discussion about fall 2018 enrollment and financial aid/scholarship reports. The meeting will occur as follows: Monday, December 3, 2018 at 10:30 a.m. Ford Alumni Center, Giustina Ballroom The meeting will be webcast, with a link available at www.trustees.uoregon.edu/meetings. The Ford Alumni Center is located at 1720 East 13th Avenue, Eugene, Oregon. If special accommodations are required, please contact Jennifer LaBelle (541) 346-3166 at least 72 hours in advance.
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BOARD OF TRUSTEES
6 22 7 U n i vers i ty o f Ore go n, E ug e ne OR 9 74 03- 1 2 66 | (5 4 1) 3 4 6- 31 6 6 | t ru stee s . uo r eg o n. e d u | t r us tee s @u or eg o n. e du
An equal-opportunity, affirmative-action institution committed to cultural diversity and compliance with the Americans with Disabilities Act
November 26, 2018
TO: The Board of Trustees of the University of Oregon
FR: Angela Wilhelms, Secretary
RE: Notice of Academic and Student Affairs Committee Meeting
The Academic and Student Affairs Committee of the Board of Trustees of the University of Oregon will hold a meeting on the date and at the location set forth below. Subjects of the meeting will include: the provost’s standing report, an update on the online education initiative, an update on the student success initiative, and a discussion about fall 2018 enrollment and financial aid/scholarship reports.
The meeting will occur as follows:
Monday, December 3, 2018 at 10:30 a.m. Ford Alumni Center, Giustina Ballroom
The meeting will be webcast, with a link available at www.trustees.uoregon.edu/meetings.
The Ford Alumni Center is located at 1720 East 13th Avenue, Eugene, Oregon. If special accommodations are required, please contact Jennifer LaBelle (541) 346-3166 at least 72 hours in advance.
6227 Univers i t y of Oregon, Eugene OR 97403-1266 T (541) 346-3166 t rustees .uoregon.edu
An equal-opportunity, affirmative-action institution committed to cultural diversity and compliance with the Americans with Disabilities Act
Board of Trustees | Academic and Student Affairs Committee Public Meeting | December 3, 2018 @ 10:30 a.m.
Ford Alumni Center | Giustina Ballroom
Convene - Call to order, roll call- Approval of September 2018 minutes (Action)
Provost’s Quarterly Report
1. Annual Enrollment and Financial Aid/Scholarship Report: Roger Thompson, Vice President forStudent Services and Enrollment Management; Jim Brooks, Associate Vice President and Director ofFinancial Aid and Scholarships
2. Student Success Initiative – Semi-Annual Report: Dennis Galvan, Interim Vice Provost and Dean forUndergraduate Studies; Doneka Scott, Associate Vice Provost for Student Success
3. Online and Hybrid Education – Initiative Update: Carol Gering, Associate Vice Provost for Onlineand Hybrid Education
Meeting Adjourns
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Agenda Item #1
Annual Report on Enrollment & Scholarship/Financial Aid
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Entering Class 2018
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Enrollment – New Entering Freshmen
3,9714,146
4,0423,942
4,209
2,000
2,500
3,000
3,500
4,000
4,500
Fall 2014 Fall 2015 Fall 2016 Fall 2017 Fall 2018
Includes fall and summer freshman startsUO SSEM Research and Assessment, 11/19/2018
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Average High School GPAEntering Freshmen
3.583.61
3.583.55
3.59
3.20
3.25
3.30
3.35
3.40
3.45
3.50
3.55
3.60
3.65
Fall 2014 Fall 2015 Fall 2016 Fall 2017 Fall 2018
Includes fall and summer freshman startsUO SSEM Research and Assessment, 11/19/2018
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Domestic Minority as Percentage of Entering Freshmen
27% 28%
31%
34%36%
10%
15%
20%
25%
30%
35%
40%
Fall 2014 Fall 2015 Fall 2016 Fall 2017 Fall 2018
Includes fall and summer freshman startsUO SSEM Research and Assessment, 11/19/2018
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Freshman Racial/Ethnic DiversityFall 2018
White58%
Asian or Pacific Islander
8%
Black3%
Hispanic15%
Native American0.5%
Two or More Races9%
International or Unknown
4%Unknown2%
Domestic Minority
36%
Federal methodology.Includes fall and summer freshman startsUO SSEM Research and Assessment, 11/19/2018
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First Generationas Percentage of Entering Freshmen
34% 33% 34%31%
40%
20% 21% 22% 21%
26%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
Fall 2014 Fall 2015 Fall 2016 Fall 2017 Fall 2018
Resident Domestic Nonresident
Includes fall and summer freshman startsUO SSEM Research and Assessment, 11/19/2018
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How is 2019 Looking?Freshman Applications at Point-in-Time (November 15)
7,6368,371 8,577
10,104
12,576
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
Fall 2015 Fall 2016 Fall 2017 Fall 2018 Fall 2019
Point-in-time applications from production data.UO SSEM Research and Assessment, 11/19/2018
24% more freshman
applications at point-in-time
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Stronger Applicant PoolFreshman 3.80+ High School GPA Applications at Point-in-Time
2,1832,456
2,831
4,210
5,691
0
1,000
2,000
3,000
4,000
5,000
6,000
Fall 2015 Fall 2016 Fall 2017 Fall 2018 Fall 2019
Uses point-in-time high school GPA to ensure apples-to-apples comparison.UO SSEM Research and Assessment, 11/19/2018
35% more freshman
applications with a 3.80+ HSGPA
at point-in-time
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Board of Trustees MeetingFord Alumni CenterDecember 3, 2018
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Federal Pell Grant, 21,665,074, 13%
FSEOG, 1,342,540, 1%
TEACH Grant, 103,999, 0%
Federal Work Study, 1,367,907, 1%
Loans, 142,786,194, 85%
Federal Student Aid
Federal Pell Grant FSEOG TEACH Grant Federal Work Study Loans
Avg High School GPA x Graduation within 4 Yearssince Fall 2006
DRAFT 10/26/2018Retention and Graduationnumbers are based onpreliminary numbers fromthe Registrar's Office.This includes retention tosecond year for the 2017cohort, graduation withinfour years for the 2014cohort, and graduationwithin six years for the2016 cohort.Please contactInstitutional Research for ..
DR. CAROL GERING ASSOCIATE VICE PROVOST FOR ONLINE AND DISTANCE EDUCATION
Dr. Carol Gering has recently joined the University of Oregon (UO) as Associate Vice Provost for Online and Distance Education. She comes to UO with more than twenty-five years of experience in higher education. Most recently Gering served for six years as the Executive Director of eLearning & Distance Education at the University of Alaska Fairbanks (UAF). Her accomplishments in that position included doubling the number of online programs, managing an organizational restructuring, redeveloping revenue models, and achieving year-over-year enrollment growth despite
budget cuts. Gering earned a bachelor’s degree from Southern Nazarene University in 1980, a master’s degree in curriculum and instruction from UAF in 2008, and a Ph.D. in the interdisciplinary field of Online Education and Psychology, also from UAF, in 2017.
Carol’s work in distance education in Alaska began long before her appointment as director of UAF eLearning. In a state that is geographically challenged by size, climate, and extreme terrain, distance education was crucial to the university’s mission. Carol joined the Center for Distance Education (CDE) at UAF at a time when faculty members and students exchanged paper-based lessons and feedback through postal mail, email or fax. She helped put UAF’s first courses online in the late ‘90s and early 2000s. What started as an experiment grew rapidly as student demand for online courses increased. Gering helped to establish a robust team of instructional designers and support staff. During her time at CDE and UAF eLearning, distance education evolved from one-off courses to a fully developed online initiative focused on strategic growth and thoughtful enrollment management. UAF now grants online certificates and degrees, both undergraduate and graduate level, in a range of subjects.
Carol was born and raised in the small town of Cleo Springs, Oklahoma, the youngest of four children. Although neither of her parents attended college, her oldest brother was already in college when she was born and served as a role model, encouraging her to pursue higher education. After completing their undergraduate degrees, she and her husband, Alan, moved to Colorado, where they spent eight years and started a family before eventually landing in Alaska. Their three adult children still reside in Alaska.
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Online Educationat the UNIVERSITY OF OREGON
December 3, 2018
Carol GeringAssociate Vice Provost
for Online and Distance Education
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Introduction
Three things you should know:1. I value student access to higher education2. I am passionate about empowering students to
be successful3. I am excited to join UO at this specific point in
time: I welcome the challenge of shaping UO’s online presence
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Early Impressions
What I’ve observed during my first weeks here:• Dedicated faculty and staff• Energy and excitement for moving forward• Commitment to quality• Pockets of innovation• Non-standardized approaches to online delivery
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Immediate Priorities
Critical first steps:1. Commission an implementation team2. Conduct a strategic scan
By the end of Spring 20191. Finalized strategic plan that clearly articulates:
• Values• Priorities• Financial model• Metrics of success
2. Implementation plan to build infrastructure and address critical gaps:• Instructional design and media production• Exam capacity• Accessibility• Open Education Resource (OER) support• Student call/chat center• e-learning track in the TEP Summer Institute
3. First SPM cohort of 25 students55 of 59
What You Can Expect
By the end of Fall 20191. 30 new or upgraded courses piloted as a result of
the course design call and summer institute2. 6% increase in online course enrollment
over the previous year3. Course development underway for the first
credit-bearing recovery courses
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What You Can Expect
By the end of Spring 20201. Cohesive, predictable experience for students and
faculty:• Common processes• Visible support services,
with extended hours for student assistance• Equitable access to resources
2. Intentional enrollment management:• Targeted course development• Strategic scheduling• Initial investment in digital marketing
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What You Can Expect
By the end of Spring 20211. Robust portfolio of course offerings designed to
enhance student success2. Three online/hybrid programs in areas of UO’s
distinctive academic expertise3. Comprehensive online program support, including:
• Instructional design• Quality assessment• Digital marketing• Recruiting• Advising and Student Success Coaching
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Resources
• Start-up capital is being used now for initial infrastructure investments.
• We will work within established campus systems to create a sustainable model for the future; this will very likely include some sort of fee, which is a common practice in online delivery.