November, 2014 Presentation

PowerPoint Presentation

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District Swabi IMU Presentation for November, 2014M.Khalid ZamanDistrict Monitoring officerWednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK2

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District ProfileTotal Area: 1543 sq KmsTotal Population: 1,026,804 with Annual growth rate of 3% (1998 Census)Population density 665.5 per square kilometer. Urban Rural ration 17:83Literacy Ratio: 54% male, 18.3% Female (1998 Census)3 Universities (GIK at Topi, Swabi at Anbar, Benazir (F) at Swabi)Kernel Sher Cadet College at Ismaila, 1 Post Graduate and 6 Degree Colleges for Male and 6 Degree Colleges for Female, 1 Commerce College, 1 Technical and 1 Vocational College.

Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK3

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Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK

ContinueAdministrative Division2 sub divisions (Swabi and Lahor)4 Tehsils (Swabi, Topi, Lahor and Razzar)56 Union Councils08 Police Stations02 NAs and 06 PKs


IMU Swabi ProfileWednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK6DMO

District Swabi Schools DataTotal schools1322Total Male Schools774Total Female Schools 548

Male Female

Primary Schools 614 Primary Schools447Middle Schools 76 Middle Schools 46High Schools 7 High Schools 47Higher Secondary Schools 07 Higher Secondary 08Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK7

IMU Swabi Working Mechanism 774 Male Schools are divided into 13 clusters whereas 548 Female Schools are divided into 09 clusters. Each month the clusters are changed for DCMAs so that they may not re-visit the same cluster for, at least, 3-4 months. 147 Male Schools and 109 Female Schools in the four hilly UCs of Gadoon are separately divided into13 and 09 clusters respectively for male and female DCMAs.District Monitoring Officer also carries out surprise visits; a minimum of 20 visits per month.IMU Swabi started data collection from 03rd February, 2014. In February and March data was collected on manual proformas. From April, 2014 a shift was made to collecting data on smart phones through installed ODK Forms.It has not only made data collection easier but has also ensured collection of credible and transparent data. GPS location, automatic date and time recording are the features that work as a check on DCMAs and ensuring collection of transparent and accurate data.Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK8

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Impact of IMU Data Collection and MonitoringIMU collects data against a given list of indicators. The same data goes to main server in the head office on daily basis. And at the district level a monthly DSC meeting is convened under the chairmanship of Deputy Commissioner Swabi. In the said meeting District Education Officer (male), District Education Officer (female) are also present. District Monitoring Officer presents monthly data on multimedia and Deputy Commissioner issues directions for corrective and punitive actions. District Education Officer (male) and District Education Officer (female) are to take actions and inform District Monitoring Officer before next DSC so that the actions taken could be included in the next DSC.Here is a comparative list of various indicators.


Administrative VisitsAdministrative visits is one indicator against which IMU collects data i.e. to count the number of visits undertaken by the field officers of Education Department in a calendar month. The same are compared with their mandatory visits. Here is a trend of previous months administrative visits. Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK10

11Administrative VisitsWednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK

Permanently closed / Non-Functional Schools19 Schools were reported non-functional in May. But the number decreased to 08 in September and 05 in October. Again it shows the positive impact of IMU data collection and monitoring.


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Authorized Absenteeism / LeaveData collected by IMU shows that the trend of availing French leave was too frequent in the initial months. However, the trend has decreased and now officials do fulfill the laid down criterion for availing the leave. The following figures justify it.


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Continue.Even though the laid down procedure of availing a leave is fulfilled but even then teaching staff absence, whether authorized or un-authorized, has the same negative impact on the teaching learning process. Therefore, it is suggested that the trend of availing too many casual leaves, which teaching staff consider their right, need to be curtailed.Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK16

Un-authorized AbsenteeismData collected by IMU about this negative indicator is a under. 319 teaching staff reported un-authorized absent in May, 244 in September and 307 in October. However, the figure has come down considerably to 163 in November. It shows positive impact of IMU. But still a lot to be desired to further improve the situation. Strict punitive actions against the delinquent officials by the concerned DEOs can help in improving the situation.


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ISSUES IN PTCOn the basis of data collected by IMU DCMAs and personal checking of PTC record by District Monitoring Officer it is regretfully stated that in most Schools PTC funds are not utilized as per prescribed standard procedure. An amount of Rs.7000/room is annually given to each School making it approximately Rs.30 to Rs.40 million for the whole district.Executive bodies of the PTC are seldom found functional. PTC meetings are seldom carried out. If meetings are held at all, they are mostly in papers.Updated PTC bank statements are never maintained.Stock and purchase registers are never maintained properly.It has also been observed that compared to female Schools male Schools have relatively better record of PTC. Similarly, compared to primary Schools High and Higher Secondary Schools have a better PTC record. One reason could be the immediate check of Head Master / Principal in High and Higher Secondary Schools. However, even there are lots of loopholes and a lot of effort is needed to rectify it.Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK19

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Basic FacilitiesThe trend is that IMU data has little impact on availability / functionality of basic facilities. One reason could be limitation of funds and second reason could be the improper utilization of available funds(DFID, PTC).One suggestion to ensure proper utilization of the available funds is to make the dormant bodies of PTC vibrant. Either a third party evaluation should be introduced or DCMAs of IMU be made part of PTC in the capacity of a neutral observer. If dates of executive body meeting of PTC are timely communicated to District Monitoring Officer our DCMAs could easily ensure their participation in the said meetings.Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK21

Non-Availability of Basic FacilitiesWednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK22

FTBsThere should be no issues in FTBs but due to certain reasons the stock is not distributed properly and timely. Resultantly often students are reported without FTBs. However, students are compensated by teachers from old stock of FTBs.Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK23


StipendA monthly stipend is granted to those female students(from class 06th to class 10th)who have made minimum of 80% attendance for the month. Parents are very particular about stipend of their daughters. So there is little chance of embezzlement in these funds. But, however, each month many students are reported without stipend. And so far no convincing reason has been put forward in the DSC meeting for non provision of stipend to the students. It is suggested that record of the funds received in the head of stipend and record of the funds given to students in the head of stipend may be shared with District Monitoring Officer, if, not on monthly basis, at least, on quarterly basis. Because at present we have to rely on verbal information and we do not have any data to cross check it. Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK25


November PresentationWednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK27

Illegally Occupied Schools OverviewGenderPartialWholeTotalMale314Female17017Total20121

Wednesday,10,Dec,14Independent Monitoring Unit, KPK28Details

Closed Schools

Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK2962 closed schools out of 1322 total schools Boys schools = 31 Girls schools = 31Details

Closed SchoolsGender wise details

GenderTotal schools surveyedTotal Closed Reason of ClosureStudent and staff is absentSchool is non FunctionalMilitancyOther ReasonsMale7743193019Female54831183010Total132262276029

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Non-Functional Schools OverviewWednesday,10,Dec,14Independent Monitoring Unit, KPK31Details

Teachers AbsenteeismOverviewWednesday,10,Dec,14Independent Monitoring Unit, KPK32

Teacher AbsenteeismGender wise detailsGenderTotal TeachersAbsent TeachersPercentageMale424966116%Female264847218%Total6942113316%


Teacher AbsenteeismLevel wise details MaleWednesday,10,Dec,14Independent Monitoring Unit, KPK34

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Teacher AbsenteeismLevel wise details FemaleWednesday,10,Dec,14Independent Monitoring Unit, KPK35

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Un-Authorized Absent TeachersWednesday,10,Dec,14Independent Monitoring Unit, KPK36

162 unauthorized absent out of 1133 total absent teachersBoys schools = 61 Girls schools = 101Details

Habitual Absent Teaching StaffUn-authorized Absent in September, October and November

Teaching Staff (11)Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK37

Absent Non-Teaching staffOverviewGenderTotal FilledTotal Absent StaffSanctioned LeaveOfficial Exam DutyOther DutyUn Authorized AbsentLate ComerMale1209198910435410Female90910831028445Total21183061220719815


Non-Teaching Staff AbsenteeismLevel wise details MaleWednesday,10,Dec,14Independent Monitoring Unit, KPK39

Habitual non-teaching staffNon-Teaching (15)


Enrollment Attendance GapOverview

Wednesday,10,Dec,14Independent Monitoring Unit, KPK41GenderEnrolledPresentAbsentPercentageBoys1499281233292659918%Girls101206782082299823%Total2511342015374959720%

Level wise enrollment attendance gapWednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK42

Administrative VisitsOverviewGenderSurveys Done by IMUAdministrative visit done%age with reference to total visited schools%age as per mandateMale77451667%90%Female5485710%11%Total132257343%52%


Administrative visits Level wise details Wednesday,10,Dec,14Independent Monitoring Unit, KPK44Gender Primary Middle High H. Secondary Total Male 486082002516Female 490070157Total 535082703573

Administrative VisitsDesignation wise visitsGenderADOSDODEOOtherTotal VisitsRequired as per mandate%age as per mandateMale315433818051657690%Female33120665752811%Total3485544186573110452%


Independent Monitoring Unit, KPKWednesday,10,Dec,14Deputy Commissioner Office inspection report / detailsS.NoName of OfficerINSPECTION CARRIED OUTPrevious MonthDURING THE MONTHTotalSchoolsBHUs/DHQsOthers /(Patwar Khanas)Schools/College/Exam: HallsBHUs/DHQsOthers/ (Patwar KhanasSchools/Colleges/Exam: HallsBHUs/DHQsOthers/(Patwar Khanas)1Captain Kamran Ahmad Afridi, Deputy Commissioner Swabi3336000204033540032Mr. Altamish Janjua, AC Swabi3130120202-3332123Mr. Irshad , AC Lahor00000004--0400004Mr. Khalik Dad Wazir, AAC Swabi490700---4907005Mr. Sher Rehman, AAC Lahor120000---1200006Mr. Gulshan Mehmood, AAC Razzar110200-01-1202007Mr. Payu Khan, AAC Topi000200--05000205Total15888120807081669520

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StipendOverviewWednesday,10,Dec,14Independent Monitoring Unit, KPK47Eligible StudentsWithout StipendPercentage 30063941 3%

Details

Schools without building OverviewWednesday,10,Dec,14Independent Monitoring Unit, KPK48Details

Student Teacher RatioOverviewWednesday,10,Dec,14Independent Monitoring Unit, KPK49 Enrolled studentsTotal filled TeachersRatioBoys149928424935Girls101206264838Total251134689736

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Actual student teacher ratio (male)

S.NoLevel1-1011-2021-3031-5051-6566-80100+1Primary0536843307920042Middle052921120200003High001435290200004Higher Secondary00010504000000


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Actual student teacher ratio (female)S.NoLevel 1-1011-2021-3031-5051-6566-80100 +1Primary2644651845124122Middle061711060001003High001009170604004Higher secondary00000105030000


PTC FundOverviewWednesday,10,Dec,14Independent Monitoring Unit, KPK52

Actions taken on the decision of DSC MeetingThe DSC meeting was held on 20th November, 2014 and the directives issued by the chair have already been mentioned above. But so far no reply has been received from District Education Officer (male) or District Education Officer (female) in regard to any action taken by them.Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK53

District steering Meeting Decision Taken on October, 2014 DSCIllegal Occupation22 Schools have been reported illegally occupied in the month of October. One of these 22 is whole occupied whereas 21 are partially occupied.The chair directed that all illegal occupied schools must be retrieved within 10 days.And, if need be, help of the local administration should be sought in retrieving the schools. Report to this effect must be submitted within 10 days.

Closed and non-functional Schools71 Schools have been reported closed in October, 2014. Whereas 05 have been reported non-functional. All the 05 non-functional Schools are female Schools.The chair directed DEO (M) and DEO (F) to proceed under the E&D rules against the officials of closed and non-functional schools. And all the non-functional Schools must be made functional or if there is no catchment population the same Schools may be officially closed and the official staff should be adjusted in other Schools where need be. District Education Officer (male) and District Education Officer (female) to submit a report before next DSC.


Absent Teaching and Non-teaching staff285 teaching staff have been reported un-authorized absent in the month of October, 2014. Out of 285, 105 were male and 180 were female. In addition to that 39 male teachers and 24 female teachers were those who were found un-authorized absent in September as well as in October, 2014.Similarly, 83 non-teaching staff in the boys School and 54 non-teaching staff in the girls Schools were found un-authorized absent in October, 2014. In addition to it 46 non-teaching staff in boys Schools and 16 in girls Schools were found un-authorized absent in September as well as in October, 2014.The chair strictly directed DEO (M) and DEO (F) to proceed against un-authorized teaching and non-teaching staff.Directions were also issued to proceed against the officials found absent in September as well as in October. The chair also directed that concrete action must be taken against the delinquent officials under intimation to the chair.


ContinueAdministrative Visits A total of 687 administrative visits have been reported in the month of October, 2014. 541(88% of their mandatory) have been carried out by male administrative officers. Whereas 146(31% of their mandatory visits) have been carried out by female administrative officers. Neither Male administrative officers nor Female administrative officers have carried out their mandatory visits. The chair also directed that the practice of fake visits (siting in one schools and checking the records of other schools) must be curbed.

PTC610 PTCs have been reported non-functional. And many a loop holes have also been pointed out in the use of PTC But despite directives issued in the previous DSC the same have not been passed on to the field. And the trend of non-functional PTCs, patchy record of PTCs and irregularities in the use of PTC are still very much in vogue.The chair again directed that a prior approval from concerned SDEO and DEO must be sought. And third party evaluation need to be introduced in the use of PTC.Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK56

ContinueEnrollment Attendance Gap21% gap was reported on the male side and 26% on the female side.The chair directed DEO (M) and DEO (F) to ensure that the ratio of absent students is brought to a minimum level.Stipend897 students have been reported without stipend. It is 3% of the total eligible students. The chair directed DEO (F) to ensure distribution of stipend to all the eligible studentsHowever, so far, we have not received any information from District Education Officer (male) and District Education Officer (female) regarding any action taken on any of the decision of October DSC meeting. If they have taken any action the same may be mentioned at this forum.


Issues / RecommendationsSome teachers are working with DEO, SDEO or ASDEOs. If there is any legal provision for it the same may be shared at this forum and list of the concerned officials may be shared with District Monitoring Officer.GGPS Pirtab Banda and GGPS Kunda Mangal Chai have proxy teachers. The same has been reported time and again but no action has been taken so far. Issue of the detailed order still exists. It is again requested that list of teaching staff and non teaching staff along with their place of posting must be shared with District Monitoring Officer to avoid any confusion.Updated PTC bank statement must be maintained by all Schools.Our DCMAs report teaching and non-teaching staff absent and the same teaching and non-teaching staff threaten them with dire consequences when they re-visit the same schools. The issue of head masters / principals attendance or maintaining order book and providing the same to our DCMAs has still not been resolved.The issue of detailed posting / adjustment is still very much there. Even though report from District Education Officer (male) and District Education Officer (female) is that the same have been cancelled but in many a schools many a teachers are still working on detail / adjustment basis. It is again requested that an updated list of all teaching and non-teaching staff along with their place of posting may be provided so as to avoid any confusion.Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK58

ContinueSome of the Naib Qasids are on dictating terms to the teaching staff specially in female Schools. One such example is Muhammad Kamal Naib Qasid in GGHS Matra Dagai. He even uses abusive language with the teaching staff. There are 05 non-teaching staff in the same School and all of them are from one family. Head mistress seems at the mercy of the 05 non-teaching staff.Two SSTs in GGHS Utla (Nowsheen Wahab and Faiza Sayyed) who have been recruited in May are on earned leave. Reportedly they have been recruited as teaching assistant in girls degree college Zaida and are doing the duties there. First, whether they have earned leave in their accounts, if yes, how many? Second, whether one person can be recruited in two places at the same time?Miss Sadaf Iqbal(Qari) recruited in May in GGHS Kabgani. As per Government policy it is recruited against the selected School and the post is non-transferable but surprisingly she got an illegal adjustment order to GGHS Jalsai and is now posted in GGMS Haryan?There is no uniform policy for the distribution of PTC. Some Schools get Rs.5000 rupees per room per year whereas other get Rs.7000? Wednesday,10,Dec,14Independent Monitoring Unit, E&SE, KPK59

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GHS Gabasni Incharge signing casual leave applications in front of DCMA at 10 AM

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