TENTATIVE AGENDA CITY OF AUBURN MONTHLY COUNCIL MEETING—November 10, 2014 COUNCIL ROOM-City Hall-- 6:00 p.m. Meeting is Open to the Public 1. Open and Roll Call 2. Approval of Agenda 3. Approval of the Consent Agenda a. Minutes of the October 13, 2014 Council meeting b. Treasurer’s Report, Monthly Financial Report c. Claims and Payroll d. Sheriff’s Reports e. Sparky’s Beer Permit f. Dolly’s Liquor License Action Items 4. Power Supply Issues- Approve Heartland Contract- Resolution 14-16 Approve RVEC Operations Contract- Resolution 14-17 5. Consider removal of Pine St Tree 6. Consider-Hometown Pride program 7. Appoint Representative to EMS/911 Board 8. Consider Shelter House Water Heater replacement 9. Budgeting- Community Improvement Plan Timeline 10. Review/Amend Garbage/Recycling Ordinance 11. Public Forum This is an opportunity for any citizen to come forward and discuss any item that is not listed on the Agenda. Please limit comment to no more than 5 minutes 12. Discussion Items and Reports Library Public Works City Clerk Mayor and Council 13.) Adjourn- Next Council Meeting will be December 8, 2014 at 6:00 PM in City Hall.
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TENTATIVE AGENDA
CITY OF AUBURN MONTHLY COUNCIL MEETING—November 10, 2014
COUNCIL ROOM-City Hall-- 6:00 p.m. Meeting is Open to the Public
1. Open and Roll Call 2. Approval of Agenda 3. Approval of the Consent Agenda a. Minutes of the October 13, 2014 Council meeting b. Treasurer’s Report, Monthly Financial Report c. Claims and Payroll d. Sheriff’s Reports e. Sparky’s Beer Permit f. Dolly’s Liquor License
Action Items 4. Power Supply Issues- Approve Heartland Contract- Resolution 14-16 Approve RVEC Operations Contract- Resolution 14-17 5. Consider removal of Pine St Tree 6. Consider-Hometown Pride program 7. Appoint Representative to EMS/911 Board 8. Consider Shelter House Water Heater replacement 9. Budgeting-
Community Improvement Plan Timeline
10. Review/Amend Garbage/Recycling Ordinance 11. Public Forum This is an opportunity for any citizen to come forward and discuss any item that is not listed on the Agenda. Please limit comment to no more than 5 minutes
12. Discussion Items and Reports Library
Public Works City Clerk Mayor and Council 13.) Adjourn- Next Council Meeting will be December 8, 2014 at 6:00 PM in City Hall.
Attached is the information for the meeting on Monday. The Heartland
contract is included, however, I have not gotten final approval from the
Attorney on this one, nor have I had the opportunity to read it again.
We may have to call a special meeting to approve this one. The RVEC
contract is done, signed off on by the attorneys and ready for approval.
There is also some information regarding proposed changes to the garbage
and recycling ordinance for your consideration. Jane and I have been
working closely on this issue and there are some changes that must be
made and some the we want to make.
Of course, we start to discuss the budget this month…we probably won’t
spend too much time, but if you have issues that need to be addressed in
the next budget, please be sure to bring them to the meeting.
The homeowner at 214 Pine is requesting permission to remove the tree in
the right of way in front of his house. He feels it needs to go and
Gerry has looked at it and find nothing wrong. He wants you to grant
permission. Please take time to look at the tree.
Verdi is requesting that a council person take his seat at the EMS/911
board. There are some changes occurring that we need to be involved in.
Please give it some thought.
The water heater in the shelter house needs to be replaced by spring.
The question is: do we need to have a 55 gallon one to pay the utilities
on or can we install something smaller yet adequate for the use of the
building?
Chloe Wallace will address you again regarding the Hometown Pride
program. She is seeking approval from each city to participate. Towns
in the county are approving it at a cost per capita of $1. We will set
up a local committee and the coordinator assigned will work with Auburn
ONLY. Our investment is our investment. The County Supervisors were to
have approved paying $10,000 of the annual cost each year for 3 years,
then $1 per capita for the Cities and SETD is picking up the balance.
Minutes Auburn City Council October 13, 2014 Mayor Verdi Maunu called the meeting to order at 6:00 PM with Jane Barto, Janelle King, Cindy Finley and Justin Potthoff present. Absent: Randy Schulte. Employees: Nancy Janssen and Gerry Blessington. Guests: Sheriff Ken McClure, Jean and Jerry Blum, Donetta Stewart and Dick Heim. Motion by King, seconded by Finley to approve the agenda. All voted aye except the absent Schulte. Motion by Potthoff, seconded by King to approve the consent agenda which included the minutes of the September 8 & 11, 2014 meetings, Sheriff’s, Treasurer’s and financial reports, claims and payroll. Voting Aye: King, Potthoff, Barto and Finley. Absent: Schulte.
Sheriff McClure noted to council the average number of hours his department spends in Auburn and that the hours increased in the past year after the contract changes completed last fall. The power supply and O & M contracts were not ready for council approval but are being worked on. Council reviewed the electric net revenue levels from the past 4 years and will consider rate adjustments following further study. Motion by Jane, seconded by Finley to approve $25 appliance rebate. Voting Aye: Barto, Finley, King and Potthoff. Absent: Schulte. Motion by Barto, seconded by Potthoff to approve Work in the Right of Way permit for Windstream. Voting Aye: Barto, Potthoff, King, and Finely. Absent: Schulte. Motion by Barto, seconded by Potthoff to issue nuisance abatement to the property at 310 Pine St. Voting Aye: Barto, Potthoff, King and Finley. Absent: Schulte. Council discussed participation in the Hometown Pride program being considered in Sac County but did not have enough financial information to make a decision. Motion by Potthoff, seconded by Finley to approve Resolution 14-15- A Resolution Approving Participation in the Small Town Sign Replacement program. Voting Aye: Potthoff, Finley, Barto and King. Absent: Schulte. Dick Heim addressed council about the water in his basement and requested payment
Al's Corner Fire/propane $424.37 Krudico Water/St Sew er $104.03
Arnold Motor Shop $82.80 Lake View Resort library $23.00
Baker & Taylor library $325.49 Loneman Electric Hist. renovation $1,630.75
Center Point Books library $44.34 Mangold w ater testing $33.00
Cornbelt Pow er transmission $484.81 Martins Welding shop $61.50
CRS Hauling garbage pick up $1,000.00 Maunu, Verdi mtg exp $257.23
Daily Times Herald car show $128.28 Presto X Company pest control $37.56
Echo Group Electrical $289.80 Raccoon Valley REC pow er $11,037.24
EFTPS 941 Tax $1,780.12 Reiling Electric repairs $60.00
Feld Fire Fire dept $2,250.00 Sac Co. Sheriff 28 E agreement $3,018.25
Janssen, Nancy Mileage/off supplies $189.22 Total Claims $33,336.90
JK Energy ConsultantsPow er Supply $3,000.00 September Payroll $8,758.91
to replace carpet. Issue will be turned over to insurance. Librarian Donetta Stewart gave a report of the very successful summer reading program noting 26 kids read over 655 hours this summer and 370 kids attended 9 programs. Jean Blum discussed the success of the 2014 Car Show noting that they did indeed make a profit and recommended that the event pay $350 to the City as partial repayment of their past overage, leaving them funds to get next year’s show started. Motion by Barto, seconded by Potthoff that the Car Show Committee pay back the entire $734.22 at this time. Voting Aye: Barto and Potthoff. Nay: Finley. Abstain: King. Absent: Schulte. Department reports and reminders were given. Motion to adjourn by Barto seconded by Finley at 7:11 PM.
Current Change Operating Amounts Held
FUND Previous Received Disbursed Fund from Prev Funds In Long-Term
Balance Balance Month Investment(CD)
GENERAL -$17,652.78 $11,499.29 $5,856.96 -$12,010.45 $5,642.33 -$27,466.53 $15,456.08
Less Outstanding Checks -$570.73 Other A/R $639.89
Current Balance $83,454.82 $4,880.42 $3,515.24 $91,850.48
Investment-CD Elect-94 $37,260.56
CD Elect-43 $60,688.64
CD Elect-63 $25,625.27
CD-Rec-62 $5,112.30 $185,063.63
CD Elect-050 $36,064.15
CD- LibraryTrust $4,856.63
CD General-49 $15,456.08
Total All Accounts $258,549.52 $9,992.72 $8,371.87 $276,914.11
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 1 Revised Budget For General Fund (001) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues
Taxes Revenues
General Revenues 001-100-004-0001 Property Tax 3,298.83 $ 12,276.51 $ 39,586.00 $ $ 18,665.25 52.85% 001-100-004-0003 Ag Land Tax 49.42 122.87 593.00 339.05 42.82% 001-100-004-0005 Utility Replacement Tax 365.08 1,425.47 4,381.00 1,425.47 67.46% 001-100-004-0006 FICA /Ipers/Empl Benefit Levy 0.00 2,945.53 0.00 2,945.53 0.00% 001-100-004-0007 Liab Ins Levy 730.00 3,199.65 8,760.00 4,687.25 46.49% 001-100-004-1000 Local Option Sales Tax 0.00 0.00 0.00 0.00 0.00% 001-100-004-1006 Cable Franchise 83.33 271.02 1,000.00 526.02 47.40% Total General Revenues 4,526.66 20,241.05 54,320.00 28,588.57 47.37%
Total Taxes Revenues 4,526.66 20,241.05 54,320.00 28,588.57 47.37%
Licenses/Permits Revenues
General Revenues 001-200-004-1005 Cigarette Permits 0.00 0.00 75.00 0.00 100.00% 001-200-004-1100 Beer & Liquor Permits 250.00 0.00 500.00 25.00 95.00% 001-200-004-1200 Pet License 0.00 0.00 300.00 25.00 91.67% Total General Revenues 250.00 0.00 875.00 50.00 94.29%
Total Licenses/Permits Revenues 250.00 0.00 875.00 50.00 94.29%
Use of Money/Property Revenues
General Revenues 001-300-004-1310 Park Rent 62.50 0.00 750.00 170.00 77.33% 001-300-004-1311 Community Bldg Rent 83.33 180.00 1,000.00 600.00 40.00% 001-300-004-4800 Interest- Checking/ CD 12.50 10.75 150.00 73.63 50.91% Total General Revenues 158.33 190.75 1,900.00 843.63 55.60%
Total Use of Money/Property Revenues 158.33 190.75 1,900.00 843.63 55.60%
Intergovernmental Revenues
General Revenues 001-400-004-1340 Reimbursements 41.67 734.22 500.00 1,011.44 (102.29%) 001-400-004-1341 Township Fire Dept Reimbursement 275.00 0.00 3,300.00 1,548.99 53.06% 001-400-004-1342 Other Misc. Revenue 41.67 0.00 500.00 48.00 90.40% Total General Revenues 358.34 734.22 4,300.00 2,608.43 39.34%
Total Intergovernmental Revenues 358.34 734.22 4,300.00 2,608.43 39.34%
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 2 Revised Budget For General Fund (001) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 3 Revised Budget For General Fund (001) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Pet Ordinance Expenditures 001-101-103-6402 Pet License 0.00 0.00 360.00 367.11 (1.98%) 001-101-103-6403 Pet Ordinance Enforcement 8.33 0.00 100.00 0.00 100.00% Total Pet Ordinance Expenditures 8.33 0.00 460.00 367.11 20.19%
Total Public Safety Expenditures 3,577.08 5,413.20 26,835.00 9,505.59 64.58%
Pubilc Works Expenditures
General Expenditures 001-201-004-6379 Storm Sewer 41.67 100.00 500.00 100.00 80.00% 001-201-004-6399 Vegetation Management 125.00 2,601.00 1,500.00 2,601.00 (73.40%) Total General Expenditures 166.67 2,701.00 2,000.00 2,701.00 (35.05%)
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 4 Revised Budget For General Fund (001) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
001-401-004-6409 Janitorial Expense- 29.17 0.00 350.00 0.00 100.00% Total General Expenditures 241.67 192.62 4,700.00 382.03 91.87%
Community Bldg Expenditures 001-401-403-6020 Comm Bldg-Wages-Part Time 100.00 67.18 1,200.00 247.74 79.36% 001-401-403-6110 Comm Bldg-FICA 8.33 2.75 100.00 16.35 83.65% 001-401-403-6130 IPERS 9.17 3.22 110.00 19.09 82.65% 001-401-403-6310 Comm Building Maint/Repair 333.33 0.00 4,000.00 0.00 100.00% 001-401-403-6371 Comm Bldg Gas/Elect Expense 100.00 129.61 1,200.00 129.61 89.20%
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 5 Revised Budget For General Fund (001) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
001-401-403-6406 Comm Bldg-Liability Insurance 0.00 0.00 275.00 0.00 100.00% 001-401-403-6407 Comm Bldg-Work Comp Insurance 0.00 0.00 100.00 0.00 100.00% 001-401-403-6408 Comm Bldg-Property Insurance Expense 0.00 0.00 450.00 0.00 100.00% 001-401-403-6499 Comm Bldg- pest control- Contractural 37.50 37.56 450.00 150.88 66.47% 001-401-403-6599 Comm Bldg -Supplies 29.17 0.00 350.00 106.44 69.59% Total Community Bldg Expenditures 617.50 240.32 8,235.00 670.11 91.86%
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 6 Revised Budget For General Fund (001) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
001-600-004-6506 Office Supplies 291.67 0.00 3,500.00 660.58 81.13% 001-600-004-6508 Postage/Shipping 50.00 0.00 600.00 0.00 100.00% 001-600-004-6699 Other Gen Govt Exp 625.00 162.50 7,500.00 727.39 90.30% Total General Expenditures 1,500.01 503.34 20,000.00 2,524.45 87.38%
Total General Government Expenditures 2,889.19 1,981.82 39,415.00 8,710.78 77.90%
Total General Fund Expenditures 14,130.42 $ 15,957.16 $ 166,760.00 $ $ 44,931.48 73.06%
General Fund Excess of Revenues Over Expenditures $ (8,330.85) 5,249.05 $ (81,290.00) $ (5,421.45) $ 93.33%
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 7 Revised Budget For Local Option Sales Tax Fund (002) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues
Taxes Revenues
General Revenues 002-100-004-1000 Local Option Sales Tax 1,750.00 $ 1,863.07 $ 21,000.00 $ $ 7,369.52 64.91% Total General Revenues 1,750.00 1,863.07 21,000.00 7,369.52 64.91%
Total Taxes Revenues 1,750.00 1,863.07 21,000.00 7,369.52 64.91%
Total Local Option Sales Tax Fund Revenues 1,750.00 $ 1,863.07 $ 21,000.00 $ $ 7,369.52 64.91%
Expenditures
Taxes Expenditures
General Expenditures 002-100-004-9002 Transfer to General Fund 0.00 $ 0.00 $ 0.00 $ $ 0.00 0.00% Total General Expenditures 0.00 0.00 0.00 0.00 0.00%
Total Taxes Expenditures 0.00 0.00 0.00 0.00 0.00%
Total Local Option Sales Tax Fund Expenditures 0.00 $ 0.00 $ 0.00 $ $ 0.00 0.00%
Local Option Sales Tax Fund Excess of Revenues Over $ 1,750.00 1,863.07 $ 21,000.00 $ 7,369.52 $ 64.91%
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 8 Revised Budget For Employee Benefits Levy (003) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues
Taxes Revenues
General Revenues 003-100-004-0006 FICA/Ipers/Emply Benefit Levy 850.42 $ 3,727.27 $ 10,205.00 $ $ 5,437.24 46.72% Total General Revenues 850.42 3,727.27 10,205.00 5,437.24 46.72%
Total Taxes Revenues 850.42 3,727.27 10,205.00 5,437.24 46.72%
Total Employee Benefits Levy Revenues 850.42 $ 3,727.27 $ 10,205.00 $ $ 5,437.24 46.72%
Expenditures
Pubilc Works Expenditures
General Expenditures 003-201-004-9002 Transfer to General- PW 0.00 $ 1,178.88 $ 0.00 $ $ 1,178.88 0.00% Total General Expenditures 0.00 1,178.88 0.00 1,178.88 0.00%
Total Pubilc Works Expenditures 0.00 1,178.88 0.00 1,178.88 0.00%
Culture/Recreation Expenditures
General Expenditures 003-401-004-9002 Transfer to General-Culture/Rec. 0.00 735.23 0.00 735.23 0.00% Total General Expenditures 0.00 735.23 0.00 735.23 0.00%
Total Culture/Recreation Expenditures 0.00 735.23 0.00 735.23 0.00%
General Government Expenditures
General Expenditures 003-601-004-9002 Transfer to General-Gen Govt 0.00 1,031.42 0.00 1,031.42 0.00% Total General Expenditures 0.00 1,031.42 0.00 1,031.42 0.00%
Total General Government Expenditures 0.00 1,031.42 0.00 1,031.42 0.00%
Total Employee Benefits Levy Expenditures 0.00 $ 2,945.53 $ 0.00 $ $ 2,945.53 0.00%
Employee Benefits Levy Excess of Revenues Over $ 850.42 781.74 $ 10,205.00 $ 2,491.71 $ 75.58%
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 9 Revised Budget For Emergency Levy (004) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues
Taxes Revenues
General Revenues 004-100-004-0008 Emergency Levy 104.17 $ 456.74 $ 1,250.00 $ $ 669.70 46.42% Total General Revenues 104.17 456.74 1,250.00 669.70 46.42%
Total Taxes Revenues 104.17 456.74 1,250.00 669.70 46.42%
Total Emergency Levy Revenues 104.17 $ 456.74 $ 1,250.00 $ $ 669.70 46.42%
Expenditures
Taxes Expenditures
General Expenditures 004-100-004-9002 Transfer to General Fund 0.00 $ 0.00 $ 0.00 $ $ 0.00 0.00% Total General Expenditures 0.00 0.00 0.00 0.00 0.00%
Total Taxes Expenditures 0.00 0.00 0.00 0.00 0.00%
Total Emergency Levy Expenditures 0.00 $ 0.00 $ 0.00 $ $ 0.00 0.00%
Emergency Levy Excess of Revenues Over Expenditures $ 104.17 456.74 $ 1,250.00 $ 669.70 $ 46.42%
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 10 Revised Budget For Road Use Tax (110) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues
Intergovernmental Revenues
General Revenues 110-400-004-1430 Road Use Tax 2,616.25 $ 3,566.20 $ 31,395.00 $ $ 12,271.16 60.91% Total General Revenues 2,616.25 3,566.20 31,395.00 12,271.16 60.91%
Total Intergovernmental Revenues 2,616.25 3,566.20 31,395.00 12,271.16 60.91%
Total Road Use Tax Revenues 2,616.25 $ 3,566.20 $ 31,395.00 $ $ 12,271.16 60.91%
Expenditures
Pubilc Works Expenditures
General Expenditures 110-201-004-6010 Road Use-Wages 1,083.33 $ 1,157.93 $ 13,000.00 $ $ 4,703.66 63.82% 110-201-004-6110 FICA 82.92 84.36 995.00 350.18 64.81% 110-201-004-6130 IPERS 95.83 98.45 1,150.00 408.70 64.46% 110-201-004-6140 Pmt in Lieu of Health Ins. 105.00 105.00 1,260.00 420.00 66.67% 110-201-004-6379 Road Use-Storm Sewer 41.67 0.00 500.00 0.00 100.00% 110-201-004-6380 Road Use Tax-Street Lights 250.00 0.00 3,000.00 0.00 100.00% 110-201-004-6407 Road Use-Work Comp Insurance 0.00 35.00 1,000.00 35.00 96.50% 110-201-004-6417 Street Maintenance Expense 1,250.00 0.00 15,000.00 13,896.43 7.36% 110-201-004-6599 Supplies 20.83 0.00 250.00 0.00 100.00% Total General Expenditures 2,929.58 1,480.74 36,155.00 19,813.97 45.20%
Total Pubilc Works Expenditures 3,096.24 1,480.74 40,555.00 19,813.97 51.14%
Total Road Use Tax Expenditures 3,096.24 $ 1,480.74 $ 40,555.00 $ $ 19,813.97 51.14%
Road Use Tax Excess of Revenues Over Expenditures $ (479.99) 2,085.46 $ (9,160.00) $ (7,542.81) $ 17.65%
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 11 Revised Budget For Water Fund (600) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Total Enterprise-Water Expenditures 5,048.32 3,520.16 75,104.80 18,652.62 75.16%
Total Water Fund Expenditures 5,048.32 $ 3,520.16 $ 75,104.80 $ $ 18,652.62 75.16%
Water Fund Excess of Revenues Over Expenditures $ 1,430.85 3,284.63 $ 2,645.20 $ 8,743.00 $ (230.52%)
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 12 Revised Budget For Sewer Fund (610) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Total Enterprise-Sewer Expenditures 1,539.60 1,228.57 30,961.20 5,790.51 81.30%
Total Sewer Fund Expenditures 1,539.60 $ 1,228.57 $ 30,961.20 $ $ 5,790.51 81.30%
Sewer Fund Excess of Revenues Over Expenditures $ 1,085.40 1,300.39 $ 538.80 $ 4,614.67 $ (756.47%)
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 13 Revised Budget For Electric Fund (630) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Total Enterprise-Electric Expenditures 22,983.34 19,131.24 277,610.00 76,042.76 72.61%
Total Electric Fund Expenditures 22,983.34 $ 19,131.24 $ 277,610.00 $ $ 76,042.76 72.61%
Electric Fund Excess of Revenues Over Expenditures $ (2,275.00) 336.96 $ (3,650.00) $ (501.07) $ 86.27%
City of Auburn Statement of Revenue and Expenditures11/8/2014 9:03am Page 14 Revised Budget For Garbage-recycling Fund (670) For the Fiscal Period 2015-4 Ending October 31, 2014
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
rebotcO 18.361,7$yrreG 7.41 TO ,6.551-R 58.914,3$ycnaN 6.211 R 27.639,1$
RESOLUTION 14-16 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE CONTRACT FOR FIRM ELECTRIC SERVICE TO THE CITY OF AUBURN, IOWA WITH HEARTLAND CONSUMERS POWER DISTRICT WHEREAS, the City Council of the City of Auburn, Iowa, has reviewed the contract for firm electric power with Heartland Consumers Power District and agrees to its terms. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Auburn, Iowa, authorizes the Mayor to sign the contract with Heartland Consumers Power District. Passed and approved this 10th day of November, 2014 Aye Nay Absent Abstain Barto Finley King Potthoff Schulte __________________________________ Verdi Maunu, Mayor ATTEST: Nancy A. Janssen City Clerk/Treasurer CERTIFICATION I hereby certify that the foregoing is a true and correct copy of a resolution of the City of Auburn, Iowa, adopted by the City of Auburn at a meeting of said public body, duly called and heal on the 10th day of November, 2014, a quorum being present, as said resolution remains of record in the minutes of said meeting, and is now in full force and effect. _________________________________ Nancy A. Janssen, City Clerk/Treasurer
RESOLUTION 14-17 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE CONTRACT FOR OPERATIONSS AND MAINTENANCE SERVICE TO THE CITY OF AUBURN, IOWA WITH RACCOON VALLEY RURAL ELECTRIC COOPERATIVE WHEREAS, the City Council of the City of Auburn, Iowa, has reviewed the contract for operations and maintenance of the City owned distribution system with Raccoon Valley Rural Electric Cooperative and agrees to its terms. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Auburn, Iowa, authorizes the Mayor to sign the contract with Raccoon Valley Rural Electric Cooperative. Passed and approved this 10th day of November, 2014 Aye Nay Absent Abstain Barto Finley King Potthoff Schulte __________________________________ Verdi Maunu, Mayor ATTEST: Nancy A. Janssen City Clerk/Treasurer CERTIFICATION I hereby certify that the foregoing is a true and correct copy of a resolution of the City of Auburn, Iowa, adopted by the City of Auburn at a meeting of said public body, duly called and heal on the 10th day of November, 2014, a quorum being present, as said resolution remains of record in the minutes of said meeting, and is now in full force and effect. _________________________________ Nancy A. Janssen, City Clerk/Treasurer
Garbage & Recycling Program revisions. Effective December 1, 2014 residents will no longer be required to place their garbage and recycling in the yellow or green “City of Auburn” bags. Council has approved the following changes.
1. All items that can be recycled should continue to be placed in the recycling bins. Copies of our recycling guide are available at city hall.
2. Residents will be allowed to place up to 2 -33 gallon bags of garbage at no additional cost on the curb weekly.
3. Each additional bag over the 2 allowed will require a tag, purchased at City Hall only at a cost of $0.50 each.
4. All residents will see an increase in the monthly base rate for garbage and recycling services. New rate will be $13.25 per month, an increase of $4.50.
5. Non-residential, commercial accounts will pay a $5.50 landfill assessment, increasing $0.50. Garbage and recycling base rates were previously calculated using an assumption of the amount of bags purchased. While this was a fairly good estimate, sales of bags were not consistent enough to guarantee sufficient revenue to cover the expenses. The new rate evenly divides the costs of collection and landfill among all customers. Our collection contract currently costs $12,000 per year. Landfill assessments for the Sac County Landfill are expected to increase a minimum of 20% next year, therefore cost adjustments were necessary. We currently average 130 residential and 30 commercial rate payers. These new rates will also be very comparable to what residents of other Sac County cities are paying. Most cities in our county use the system that allows 2 bags per week will all additional bags displaying the purchased tags. There is an inventory of bags on hand that need to be used up. The City is going to offer them at an extremely discounted price and residents will still be allowed to use them instead of purchasing the new tags as long as the supply lasts. All bags will be $1 per roll of 10 while supplies last. There are significant changes occurring in the future with the regard to landfilling the City’s waste. It is to everyone’s advantage both financially and environmentally, to recycle as much as possible. It does take extra effort, but being a good steward of our land always does. The City Council encourages all residents to continue their recycling efforts. The more we recycle- the less we landfill.
6-4-11 WASTE STORAGE CONTAINERS. Every person owning, managing, operating, leasing or renting any premises, dwelling unit or any place where refuse accumulates shall provide and at all times maintain in good order and repair portable containers for refuse in accordance with the following:
1. Container Specifications. Waste storage containers shall comply with the following specifications:
a. Residential. All residential refuse shall be stored for collection in a an approved disposable solid waste container. Only residential refuse which is non-recyclable as defined by this chapter and the regulations of the City shall be stored in this container and picked up by the collector. Each residential customer shall place a tag purchased from the City on all disposable solid waste containers in excess of two (2) thirty-three (33) gallons size containers placed for disposal on a weekly basis. The disposable solid waste containers tags shall be sold at such prices and locations as determined by the Council and shall be available for purchase at such locations as are deemed to be convenient.
b. Commercial. Every person owning, managing, operating, leasing or renting any commercial premise where an excessive amount of refuse accumulates and where its storage in portable containers as required above is impractical, shall maintain metal bulk storage containers approved by the City or collector.
6-4-21 COLLECTION OF FEES. The collection and disposal of solid waste and recyclable materials, as provided by this chapter, are declared to be beneficial to the property served or eligible to be served and there shall be levied and collected fees therefore in accordance with the following:
1. Base Fee. The base for solid waste and recyclable collection and disposal service shall include disposal of two (2) thirty-three (33) gallon disposal bags per week. The base for solid waste and recyclable collection and disposal service, used or available, shall be determined by the fee agreed to by the City and the contractor, assessed landfill costs and expenses for purchasing and maintaining the program. This fee will be established on an annual basis or sooner if necessary due to increases in any of the aforementioned expenses.
2. Solid Waste Container Fee. The cost of the special pre-printed tags with City of
Auburn imprinted on them, purchased from the City, is $0.50 each.