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NOTULE VAN ‘N VERGADERING VAN DIE UITVOERENDE
BURGEMEESTERSKOMITEE GEHOU IN DIE BANKETSAAL, MALMESBURY OP
WOENSDAG, 18 SEPTEMBER 2019 OM 09:00
TEENWOORDIG:
Uitvoerende Burgemeester, rdh T van Essen (voorsitter)
Uitvoerende Onderburgemeester, rdd M S I Goliath
Lede van die Burgemeesterskomitee: Rdl P E Solomons Rdl O M
Stemele Rdh R F van der Westhuizen Rdd M van Zyl
Beamptes: Munisipale Bestuurder, mnr J J Scholtz Direkteur:
Elektriese Ingenieursdienste, mnr R du Toit Direkteur: Siviele
Ingenieursdienste, mnr L D Zikmann Direkteur: Ontwikkelingsdienste,
me J S Krieger Direkteur: Beskermingsdienste, mnr P A C Humphreys
Direkteur: Korporatiewe Dienste, me M S Terblanche Komiteebeampte,
me S A Kulsen
1. OPENING
Die Uitvoerende Burgemeester verwelkom lede en versoek rdd M van
Zyl om die vergaderingmet gebed te open.
2. VERLOF TOT AFWESIGHEID
Geen
3. VOORLEGGINGS/AFVAARDIGINGS/SPREEKBEURTE
Geen
4. NOTULES
4.1 NOTULE VAN ‘N GEWONE UITVOERENDE
BURGEMEESTERSKOMITEE-VERGADERING GEHOU OP 21 AUGUSTUS 2019
BESLUIT
Dat die notule van ’n Gewone Uitvoerende
Burgemeesterskomiteevergadering gehou op 21 Augustus 2019
goedgekeur en deur die Burgemeester onderteken word.
5. OORWEGING VAN AANBEVELINGS EN SAKE VOORTSPRUITEND UIT DIE
NOTULE
5.1 NOTULE VAN ‘N PORTEFEULJEKOMITEESVERGADERING GEHOU OP 11
SEPTEMBER 2019 [Regstellings oorgehou as prerogatief van die
onderskeie komitees.]
Aanbevelings voorgelê vir bekragtiging:
5.1.1/...
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5.1/...
5.1.1 MUNISIPALE BESTUUR, ADMINISTRASIE EN FINANSIES
BESLUIT dat die Uitvoerende Burgemeester die aanbevelings in die
betrokke notule bekragtig.
5.1.2 SIVIELE EN ELEKTRIESE DIENSTE
BESLUIT dat die Uitvoerende Burgemeester die aanbevelings in die
betrokke notule bekragtig
5.1.3 ONTWIKKELINGSDIENSTE
BESLUIT dat die Uitvoerende Burgemeester die aanbevelings in die
betrokke notule bekragtig
5.1.4 BESKERMINGSDIENSTE
BESLUIT dat die Uitvoerende Burgemeester die aanbevelings in die
betrokke notule bekragtig
6. SAKE VOORTSPRUITEND UIT DIE NOTULES
Geen
7. NUWE SAKE
7.1 SWARTLAND STRAATNAMEBELEID (16/5/6)
Die behoefte aan die ontwikkeling van ’n Straatnamebeleid spruit
voort uit die toekenning van straatname in die Phola
Park-behuisingsprojekte. Konsultasie met die aangewese
Behuisingskomitee is bemoeilik by die gebrek aan ’n beleid en is
daar druk op die Munisipaliteit uitgeoefen – ook d.m.v. ’n petisie
– om sekere persone te vernoem.
Die aangehegte beleid is opgestel met in ag neming van die
riglyne m.b.t. die toekenning van straatname wat in Augustus 2016
deur die Uitvoerende Burgemees-terskomitee aanvaar is.
BESLUIT dat die Straatnamebeleid soos voorgelê, aanvaar
word.
7.2 NOTULE VAN DIE MUNISIPALE PRESTASIE- EN
RISIKO-OUDITKOMITEE-VERGADERING GEHOU OP 28 MEI 2019 SOWEL AS DIE
HALFJAARLIKSE VRSLAG VIR DIE PERIODE GEËINDIG 30 JUNIE 2019
Die Prestasie en Risiko Ouditkomitee dien as ’n volwaardige
onafhanklike komitee van die Raad en vervul sy funksie ingevolge
die bepalings van artikel 166 van die Wet op Munisipale Finansiële
Bestuur, 2003.
Die notule van die Munisipale Prestasie en Risiko
Ouditkomiteevergadering gehou op 28 Mei 2019 is met die sakelys
gesirkuleer, en bevat geen aanbevelings aan die Uitvoerende
Burgemeesterskomitee vir oorweging nie.
BESLUIT dat kennis geneem word van die notule van die Munisipale
Prestasie- en Risiko Ouditkomitee se vergadering van 28 Mei 2019
asook die halfjaarlikse verslag van die Ouditkomitee vir die
tydperk geëindig 30 Junie 2019.
7.3 TOESTAND VAN GETEERDE STRATE IN DIE SWARTLAND MUNISIPALITEIT
(8/2/2/1)
Die verslag insake die toestand van geteerde strate in die
Swartland munisipale area het ten doel om die begrotingsimplikasies
ten opsigte van die onderhoud aan paaie aan die Raad uit te
spel.
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7.3/... Om die funksionaliteit van teerstrate te behou word
spesifieke intervensies (o.a. herseel) vereis om slaggate te
voorkom en verdere agteruitgang van die basislaag van die
padoppervlakte. Wanneer geskeduleerde onderhoud/herseel van strate
nie plaasvind nie is die uitgawes aan rehabilitasie van strate
soveel hoër en kan die Raad nie bekostig om verder agter te raak
met die onderhoudsprogram nie. BESLUIT dat kennis geneem word van
die 2018/2019 status quo verslag aangaande die toestand van
geteerde strate in die Swartland Munisipaliteit.
7.4 MANDAAT: KOLLEKTIEWE OOREENKOMS INSAKE DIENSVOORWAARDES
VIR
DIE WESKAAPSE AFDELING VAN DIE SALGBC (PLAASLIKE REGERING
BEDINGINGSRAAD) (4/2/1)
Die kollektiewe ooreenkoms insake diensvoorwaardes vir die
Wes-Kaapse afdeling
van die SALGBC het op 1 April 2016 vir 'n tweede periode tot en
met 30 Junie 2019 in werking getree. Die partye in die afdeling het
besluit om die ooreenkoms uit te brei tot 31 Maart 2020. Die partye
begin binnekort met onderhandelinge oor die verlenging van die
ooreenkoms na 31 Maart 2020 en sal die geleentheid hê om voorstelle
te maak vir wysigings/verbeterings.
Die kollektiewe diensooreenkoms vir die Wes-Kaapse afdeling van
die SALGBC is
deeglik deur die Senior Bestuurder: Menslike Hulpbronne
nagegaan, en geen verdere kommentaar of insette is nodig nie.
BESLUIT dat die mandaat aan SALGA goedgekeur word dat Swartland
Munisipaliteit
geen wysigings aan die Kollektiewe Ooreenkoms oor
Diensvoorwaardes vir die Wes-Kaapse afdeling van die SALGBC
voorstel nie.
7.5 VERVREEMDING VAN ONROERENDE RESIDENSIËLE EIENDOMME GELEË
TE
GLEN LILY SUID, MALMESBURY (12/2/5/4-8/17) Gedurende Julie 2017
het die Raad verskeie eiendomme vanaf Little Swift
Investments 191 Proprietary Limited teen ’n bedrag van R7
miljoen aangekoop. Die betrokke eiendomme is ingevolge ’n
raadsbesluit van 26 Oktober 2017 as volg
mee gehandel –
(1) 95 erwe is in Glen Lily Noord (nou bekend as Olive Place)
aan MSP Properties by wyse van ’n publieke veiling ten bedrae van
R10,5 miljoen verkoop;
(2) 5 erwe is in Glen Lily Suid aan eerste huiskopers verkoop op
veilings wat op 6 September en 29 November 2018 onderskeidelik
plaasgevind het;
(3) die res van die erwe is beskikbaar om uit-die-hand vervreem
te word. Die verslag tot die sakelys het ten doel om te rapporteer
insake die hoeveelheid erwe
wat intussen aan privaat eienaars oorgedra is. BESLUIT (a) Dat
kennis geneem word dat slegs 15 van die 37 munisipale erwe in Glen
Lily
Suid nog oorgedra moet word aan privaat eienaars;
(b) Dat kennis geneem word dat die nuwe trustees op die Glen
Lily Suid Huiseienaarsvereniging tydens die Algemene
Jaarvergadering op 17 September 2019 verkies is, en dat die
Direkteur: Korporatiewe Dienste se aanstelling dus outomaties
verstryk het.
7.6 AANHOU VAN HONDE: ERF 432, MOORREESBURG Daar word al sedert
2016 klagtes ontvang rakende die geraasoorlas wat voorspruit
uit
die aanhou van ‘n groot aantal honde op Erf 432, Hoofstraat,
Moorreesburg. ‘n Klagte is in hierdie verband by die plaaslike
polisiekantoor gelê, maar is destyds deur die nasionale
vervolgingsgesag van die rol geskrap.
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7.6/... Die inwoners van die omgewing het in Desember 2017 ‘n
petisie aan die Munisipaliteit
gerig om dringend teen die oorlas op Erf 432 op te tree. Die
raadsprokureur het aanbeveel dat die klaers in hul persoonlike
hoedanighede klagtes van rusverstoring by die staatsaanklaer
aanhangig maak, aangesien die Oorlasverordening op daardie stadium
nie ‘n beperking geplaas het om die aantal honde wat aangehou mag
word nie.
Intussen is die gewysigde Verordening insake Publieke Oorlaste
op 12 April 2019
afgekondig, wat onder meer die aanhou van honde beperk tot twee
per residensiële eiendom.
Tydens ‘n besoek van die Dierebeskermingsvereniging op 1
September 2019 aan die
perseel, is daar bevind dat daar tans 36 honde op die perseel
aangehou word. Behalwe van die verklarings van vyf klaers in die
omgewing, het die raadsprokureur
aanbeveel dat ‘n verklaring ook deur die betrokke wyksraadslid
afgelê moet word aangesien sy deurlopend betrokke was by die
saak.
BESLUIT
(a) Dat kennis geneem word van die onhoudbare situasie op erf
432, Moorreesburg rakende die aanhou van honde in stryd met die
Swartland Munisipaliteit: Verordening insake Openbare Oorlaste soos
per PK 8081 gedateer 12 April 2019;
(b) Dat die wyksraadslid vir wyk 1, rdd Marlene van Zyl,
gemagtig word om ‘n
verklaring namens die Munisipaliteit te liasseer. 7.7
HUUROOREENKOMS: MALMESBURY PHYSICAL CULTURE CLUB (17/9/2/R) Die
Malmesbury Physical Culture Club maak tans gebruik van die nuwe
gimnasium by
die Alphastraat Sportgronde. Daar is nog nie vantevore ‘n
huurooreenkoms met die klub aangegaan nie.
BESLUIT
(a) Dat ‘n huurooreenkoms met die Malmesbury Physical Culture
Club aangegaan word vir die huur van die gimnasiumfasiliteite by
die Alphastraat Sportgronde vir ’n termyn van een (1) jaar met
ingang vanaf 1 Oktober 2019;
(b) Dat die huurgeld R120,00, plus BTW, per jaar sal beloop.
7.8 HUUROOREENKOMS: MALMESBURY ROLBALKLUB ((17/9/2/R) Die
Malmesbury Rolbalfasiliteite word op ‘n jaar-tot-jaar basis aan die
Malmesbury
Rolbalklub verhuur. Die huurooreenkoms verstryk op 30 September
2019. BESLUIT
(a) Dat ‘n verdere huurooreenkoms met die Malmesbury Rolbalklub
(ten opsigte
van die rolbalfasiliteite) aangegaan word vir die huur van die
fasiliteite vir ‘n tydperk van een (1) jaar met ingang van 1
Oktober 2019;
(b) Dat die huurgeld R120,00, plus BTW, per jaar sal beloop;
(c) Dat die huurvoorwaardes wat tans geld van krag sal bly.
7.9 UITSTAANDE DEBITEURE: AUGUSTUS 2019
’n Volledige verslag van die stand van uitstaande debiteure is
met die sakelys gesirkuleer.
BESLUIT dat kennis geneem word van die verslag aangaande die
stand van
Swartland Munisipaliteit se uitstaande debiteure vir Augustus
2019.
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7.10 VORDERING MET UITSTAANDE VERSEKERINGSEISE: AUGUSTUS 2019
(5/14/3/5)
Ingevolge die Batebestuursbeleid moet maandeliks verslag gedoen
word insake die uitstaande versekeringseise.
BESLUIT dat kennis geneem word van die stand van uitstaande
versekeringseise tot en met 31 Augustus 2019 soos met die sakelys
gesirkuleer.
7.11 AFWYKING VAN VOORGESKREWE VERKRYGINGSPROSEDURES:
HERSTELWERK AAN DIE VULLISKOMPAKTEERDER CK 21988 (6/1/2/1)
Die vullisvragmotor, CK 21988, is toegerus met ‘n Heil 500
kompakteerder-eenheid wat buite werking geraak het. Die verskaffer,
Transtech, is genader om ‘n kwotasie te voorsien.
BESLUIT
(a) Dat die Uitvoerende Burgemeesterskomiteee kennis neem van
die afwyking van die voorgeskrewe verkrygingsprosedures ingevolge
klousule 36(2) van die Voorsieningkanaalbestuurbeleid;
(b) Dat die aksie van die wnde Munisipale Bestuurder gekondoneer
word met betrekking tot die aanstelling van Transtech vir die
herstel van die lem en die skuifmontering van die
kompakteerder-eenheid van die vullisverwyderings-vragmotor, CK
21988;
(c) Dat die redes vir die afwyking van die voorgeskrewe
verkrygingsprosesse
soos volg aangeteken word:
(i) Transtech is die oorspronklike vervaardiger en verskaffer en
handelsnaamhouer vir Heil-toerusting in Suid-Afrika en die diens
kan dus slegs by hierdie enkele diensverskaffer verkry word;
(d) Dat kennis geneem word dat daar voldoende fondse beskikbaar
is en dat die
uitgawe van R76 055.26 (BTW ingesluit) teen posnommer
9/241-1253-709 verreken word;
(e) Dat die Snr Bestuurder: Finansiële State en Beheer in terme
van die
Voorsieningkanaalbestuursbeleid opdrag gegee word om bovermelde
redes as nota by die finansiële state in te sluit, wanneer die
betrokke state opgestel word.
7.12 AFWYKING VAN VOORGESKREWE VERKRYGINGSPROSEDURES:
DRINGENDE
HERSTELWERK AAN DIE RATKAS VAN MENGER IN DIE BELUSTINGSONE 2,
MALMESBURY RIOOLWERKE (6/1/2/1)
Die rioolsuiweringsproses by die Malmesbury-WWTW werke bestaan
uit ‘n
membraan-stelsel. Die stelsel bestaan uit verskeie komponente
uitgerus met meganiese toerusting wat rioolafval tussen
verskillende sones vervoer gedurende die suiweringsproses. Dit is
uiters noodsaaklik dat alle komponente in ‘n werkende toestand is
en onmiddelik herstel word in die geval van faling.
BESLUIT
(a) Dat die Uitvoerende Burgemeesterskomiteee kennis neem van
die afwyking van die voorgeskrewe verkrygingsprosedures ingevolge
klousule 36(2) van die Voorsiening-kanaalbestuurbeleid;
(b) Dat die aksie van die wnde Munisipale Bestuurder gekondoneer
word met
betrekking tot die herstel van die ratkas van 'n menger by die
belugtingsone by die Malmesbury-WWTW deur GW Trautman vir 'n bedrag
van R41 233.91 (BTW uitgesluit);
(c)/...
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7.12/... (c) Dat die rede vir die afwyking van die voorgeskrewe
verkrygingsproses soos
volg aangeteken word:
(i) Die menger sou vir ‘n geruime tyd buite werking wees sou die
normale verkrygingsprosesse gevolg word, en
(ii) Gevolglik aanleiding gee tot die ineenstorting van die
biologiese reaktor en verdere skade aan ander meganise
komponente;
(iii) Die herstelwerk aan die ratkas is dus as ‘n noodgeval
hanteer; (d) Dat kennis geneem word dat daar voldoende fondse
beskikbaar is en dat die
uitgawe van R41 233.91 (BTW uitgesluit) teen posnommer
9/239-851-689 verreken word;
(e) Dat die Snr Bestuurder: Finansiële State en Beheer in terme
van die
Voorsieningkanaalbestuursbeleid opdrag gegee word om bovermelde
redes as nota by die finansiële state in te sluit, wanneer die
betrokke state opgestel word.
7.13 AFWYKING VAN VOORGESKREWE VERKRYGINGSPROSEDURES:
DRINGENDE
HERSTELWERK AAN DIE CHLOOR DOSERINGSTASIE BY DIE PANORAMA
RESERVOIR, MALMESBURY (6/1/2/1)
Swartland Munisipaliteit word voorsien van behandelde drinkwater
vanaf die Swartland Watersuiweringswerke by die Voëlvleidam. Weens
die aantal kilometers wat die water vervoer wat tot by die
onderskeie reservoirs in die munisipale area, is dit nodig dat ‘n
tweede dosering chloor toegedien word om water aan verbruikers te
voorsien wat aan die SANS 241 kwaliteitstandaard voldoen. Die
doseringstoerusting by die Panorama-reservoir het buite werking
geraak en dringende herstelwerk is benodig.
BESLUIT
(a) Dat die Uitvoerende Burgemeesterskomiteee kennis neem van
die afwyking van die voorgeskrewe verkrygingsprosedures ingevolge
klousule 36(2) van die Voorsieningkanaalbestuurbeleid;
(b) Dat die aksie van die wnde Munisipale Bestuurder gekondoneer
word met
betrekking tot die herstel van die chloordoseringstoerusting by
die Panorama Reservoir, Malmesbury deur Maxal Projects vir ’n
bedrag van R42 753.00 (BTW uitgesluit);
(c) Dat die redes vir die afwyking van die voorgeskrewe
verkrygingsproses soos
volg aangeteken word:
(i) Die chloordoseringstoerusting sou geruimte tyd buite werking
wees sou die normale verkrygingsprosesse gevolg word;
(ii) Met die toerusting buite werking is daar geen oorblywende
chloor in die water wat aan verbruikers verskaf word nie, wat die
risiko vir sekondêre besoedeling, biologiese ineenstorting en
negatiewe gevolge vir menslike gesondheid verhoog;
(iii) Die herstelwerk aan die chloordoseringstoerusting is dus
as ‘n noodgeval hanteer;
(d) Dat kennis geneem word dat daar voldoende fondse beskikbaar
is en dat die uitgawe van R42 753.00 (BTW uitgesluit) teen
posnommer 9/249-679-259 verreken word;
(e) Dat die Snr Bestuurder: Finansiële State en Beheer in terme
van die
Voorsieningkanaalbestuursbeleid opdrag gegee word om bovermelde
redes as nota by die finansiële state in te sluit, wanneer die
betrokke state opgestel word.
7.14/...
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7.14 AANSOEK OM SIEKVERLOF DEUR MUNISIPALE BESTUURDER EN AANWYS
VAN WAARNEMENDE BESTUURDER (4/8/3)
Die Munisipale Bestuurder gaan ‘n maksimum van 10 dae siekverlof
moet neem vir ‘n
mediese prosedure en doen gevolglik aansoek by die Uitvoerende
Burgemeesterskomitee vir bekragtiging van verlof en aanwys van
waarnemende munisipale bestuurder.
BESLUIT
(a) Dat daar kennis geneem word van die Munisipale Bestuurder se
siekverlof met ingang van 19 September 2019;
(b) Dat daar kennis geneem word dat die Direkteur:
Beskermingsdienste, mnr P A
C Humphreys, na oorlegpleging tussen die Uitvoerende
Burgemeester en Munisipale Bestuurder versoek is om as Munisipale
Bestuurder waar te neem;
(c) Dat daar kennis geneem word dat die Direkteur:
Beskermingsdienste oor die
nodige ondervinding, kwalifikasies en minimum vereistes beskik
om as Munisipale Bestuurder waar te neem;
(d) Dat daar kennis geneem word dat die Munisipale Bestuurder se
presiese
siekverlofdae teen die einde van September 2019 gefinaliseer sal
word op die verlofstelsel, na gelang van die werklike hoeveelheid,
siekverlof geneem.
7.15 LEWERING VAN ’N BRANDWEERDIENS (17/5/2/1) Die verslag tot
die sakelys bied agtergrond tot besluite geneem op die DCF-
vergaderings van 21 Februarie en 23 Mei 2019 onderskeidelik
insake die lewering van ‘n brandweerdiens deur die Weskus
Distriksmunisipaliteit (WKDM).
Ten spyte daarvan dat onderhandelinge ingevolge die DCF-besluite
nie volvoer is nie,
het die WKDM die 10 jaar oue Diensleweringsverhouding en
–Ooreenkoms met Swartland Munisipaliteit eensydig opgeskort.
BESLUIT
(a) Dat kennis geneem word en aldus goedkeuring gegee word aan
die inhoudelike van die skrywe van die Munisipale Bestuurder
gedateer 16 September 2019 aan die Weskus
Distriksmunisipaliteit;
(b) Dat die implikasie hiervan is, dat goedkeuring verleen word
dat Swartland
Munisipaliteit voortgaan om die Brandweerdiens binne sy
jurisdiksie gebied te lewer en dat interne kapasiteit geskep word
om die brandweerdiens oor die volgende drie finansiële jare uit te
brei om die funksie van struktuurbrande in ons regsgebied te
volvoer, sowel as veldbrande binne die stedelike randgebied, soos
wat tans gedoen word;
(c) Dat die Minister van Plaaslike Regering, mnr A Bredell
dienooreenkomstig
ingelig word van Swartland Munisipaliteit se besluit, met
inbegrip van die brief van 16 September 2019 aan die Weskus
Distriksmunisipaliteit sowel as Aanhangsels A en B.
(GET) T VAN ESSEN UITVOERENDE BURGEMEESTER
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NOTULE VAN ’N VERGADERING VAN DIE MUNISIPALE BESTUURS-,
ADMINISTRASIE EN FINANSIES-PORTEFEULJEKOMITEE VAN DIE SWARTLAND
MUNISIPALE RAAD GEHOU IN DIE MALMESBURY BANKETSAAL OP WOENSDAG, 9
OKTOBER 2019 OM 10:00 TEENWOORDIG: RAADSLEDE: Ondervoorsitter, rdd
M van Zyl (neem waar as voorsitter in die afwesigheid van rdl C
Daniels)
De Beer, J M Rangasamy, M A Goliath, M S I (rdd) Van der
Westhuizen, R F (rdh) Humphreys, F S Zatu, N S Papers, C H Die
Uitvoerende Burgemeester, rdh T van Essen (in ex-officio
hoedanigheid)
BEAMPTES: Munisipale Bestuurder, mnr J J Scholtz Direkteur:
Beskermingsdienste, mnr P A C Humphreys Direkteur: Elektriese
Ingenieursdienste, mnr R du Toit Direkteur: Korporatiewe Dienste,
me M S Terblache Direkteur: Ontwikkelingsdienste, me J S Krieger
Direkteur: Siviele Ingenieursdienste, mnr L D Zikmann
Bestuurder: Begrotingskantoor en Kostebestuur, me H Papier
Bestuurder: Sekretariaat en Rekords, me N Brand 1. OPENING/VERLOF
TOT AFWESIGHEID Rdd M S I Goliath open die vergadering met
skriflesing en gebed op versoek van die voorsitter.
Verlof tot afwesigheid word verleen aan rdle E C O’Kennedy, C
Daniels en L E Mfutwana.
2. NOTULE
2.1 NOTULES VAN ’N PORTEFEULJEKOMITEEVERGADERING (MUNISIPALE
BESTUUR-, ADMINISTRASIE EN FINANSIESKOMITEE) GEHOU OP 11 SEPTEMBER
2019
BESLUIT
(voorgestel deur rdl M A Rangasamy, gesekondeer deur rdh R F van
der Westhuizen)
Dat die notule van die Portefeuljekomiteevergadering (Munisipale
Bestuur-, Administrasie en Finansieskomitee) gehou op 11 September
2019 as korrek bekragtig word.
3. AFVAARDIGINGS/VOORLEGGINGS/MEDEDELINGS
3.1 SKRYWES VAN DANK EN WAARDERING AAN SWARTLAND MUNISIPALITEIT
BESLUIT
Dat kennis geneem word van die skrywes van dank en waardering
aan Swartland Munisipaliteit soos met die sakelys gesirkuleer.
4. SAKE VOORTSPRUITEND UIT NOTULES Geen
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5. GEDELEGEERDE SAKE M.B.T. MUNISIPALE BESTUURDER 5.1
MAANDVERSLAG: AUGUSTUS 2019 Die voorsitter lê die maandverslag ter
tafel soos met die sakelys gesirkuleer. Rdl F S Humphreys versoek
dat aandag gegee word aan die gebrekkige fasiliteite by die
Gabriel Pharaoh Sportgronde en begraafplaas in Darling. BESLUIT
(op voorstel van rdl M A Rangasamy, gesekondeer deur rdd M S I
Goliath)
(a) Dat kennis geneem word van die maandverslag van die
Direktoraat Munisipale Bestuurder vir die tydperk Augustus
2019;
(b) Dat, indien MIG-fondse nie bekom kan word vir die
opgradering van die Gabriel
Pharaoh Sportgronde in Darling nie, die Munisipale Bestuurder
getaak word om ‘n afspraak met die Minister van Kultuursake en
Sport te reël om befondsing vir die projek te versoek.
6. SAKE VIR AANBEVELINGS AAN DIE UITVOERENDE BURGEMEESTER
Geen
7. GEDELEGEERDE SAKE M.B.T. ADMINISTRASIE 7.1 MAANDVERSLAG:
AUGUSTUS 2019 Die voorsitter lê die maandverslag ter tafel soos met
die sakelys gesirkuleer. BESLUIT (op voorstel van rdd M S I
Goliath, gesekondeer deur rdl M A Rangasamy)
Dat kennis geneem word van die maandverslag van die Direktoraat
Korporatiewe Dienste vir die tydperk Augustus 2019.
8. SAKE VIR AANBEVELINGS AAN DIE UITVOERENDE BURGEMEESTER
Geen 9. GEDELEGEERDE SAKE M.B.T. FINANSIES 9.1 MAANDVERSLAG:
AUGUSTUS 2019
Die voorsitter lê die maandverslag ter tafel soos met die
sakelys gesirkuleer. BESLUIT (op voorstel van rdl M A Rangasamy,
gesekondeer deur rdd M S I Goliath)
Dat kennis geneem word van die maandverslag van die Direktoraat
Finansiële Dienste vir die tydperk Augustus 2019.
10. SAKE VIR AANBEVELINGS AAN DIE UITVOERENDE BURGEMEESTER
Geen
(GET) RDD M VAN ZYL ONDERVOORSITTER
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NOTULE VAN ’N VERGADERING VAN DIE SIVIELE- EN ELEKTRIESE DIENSTE
PORTEFEULJEKOMITEE VAN DIE SWARTLAND MUNISIPALE RAAD GEHOU IN DIE
MALMESBURY BANKETSAAL OP WOENSDAG, 9 OKTOBER 2019 OM 10:50
TEENWOORDIG: RAADSLEDE: Voorsitter, rdl N Smit Ondervoorsitter, rdh
R F van der Weshuizen
Bess, D G Stanley, B J (rdh) Goliath, M S I (rdd) Stemele, O M
Penxa, B J Die Uitvoerende Burgemeester, rdh T van Essen (in
ex-officio hoedanigheid)
BEAMPTES: Munisipale Bestuurder, mnr J J Scholtz Direkteur:
Beskermingsdienste, mnr P A C Humphreys Direkteur: Elektriese
Ingenieursdienste, mnr R du Toit Direkteur: Korporatiewe Dienste,
me M S Terblache Direkteur: Ontwikkelingsdienste, me J S Krieger
Direkteur: Siviele Ingenieursdienste, mnr L D Zikmann Bestuurder:
Sekretariaat en Rekordsdienste, me N Brand 1. OPENING/VERLOF TOT
AFWESIGHEID Die voorsitter rig ‘n woord van verwelkoming aan
komiteelede.
Verlof tot afwesigheid word toegestaan aan rdle E S M Maart, A M
Sneewe, C Daniels en L E Mfutwana.
2. NOTULE
2.1 NOTULES VAN ’N PORTEFEULJEKOMITEEVERGADERING (SIVIELE- EN
ELEKTRIESE DIENSTEKOMITEE) GEHOU OP 11 SEPTEMBER 2019
BESLUIT
(voorgestel deur rdl D G Bess, gesekondeer deur rdh R F van der
Westhuizen)
Dat die notule van die Portefeuljekomiteevergadering (Siviele-
en Elektriese Dienste) gehou op 11 September 2019 as korrek
bekragtig word.
3. AFVAARDIGINGS/VOORLEGGINGS/MEDEDELINGS
Geen 4. SAKE VOORTSPRUITEND UIT NOTULES Geen 5. GEDELEGEERDE
SAKE 5.1. MAANDVERSLAE: AUGUSTUS 2019 5.1.1 SIVIELE
INGENIEURSDIENSTE Die voorsitter/...
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-
5.1.1/... Die voorsitter lê die maandverslag ter tafel soos met
die sakelys gesirkuleer en
gee geleentheid aan die Direkteur: Siviele Ingenieursdienste,
mnr L D Zikmann, om belangrike aspekte uit die maandverslag aan
raadslede uit te wys.
Die Direkteur: Ingenieursdienste beklemtoon, met verwysing na
statistieke
rakende damvlakke in 2018 en 2019, dat die munisipale gebied
steeds in ‘n tydperk van droogte is. Die damvlakke is 15% laer as
wat verwag is en kan dit toegeskryf word aan veranderende
weerpatrone met minder reënval. Dit is dus van belang dat
waterbesparings deur verbruikers gehandhaaf moet word en versoek
raadslede om die boodskap dienooreenkomstig uit te dra aan die
gemeenskap.
Rdl B J Penxa wys daarop dat die gemeenskaplike geriewe by
informele
nedersettings gereeld nagegaan moet word, met spesifieke
verwysing na die een langs die Thusong Sentrum, aangesien
waterlekkasies daar opgemerk is.
5.1.2 ELEKTRIESE INGENIEURSDIENSTE Die voorsitter lê die
maandverslag ter tafel soos met die sakelys gesirkuleer.
BESLUIT (op voorstel van rdl O M Stemele, gesekondeer deur rdl D
G Bess) (a) Dat kennis geneem word van die maandverslae van
onderskeidelik die
Direktoraat Siviele Ingenieursdienste en die Direktoraat
Elektriese Ingenieursdienste vir die tydperk Augustus 2019;
(b) Dat die Direkteur: Siviele Ingenieursdienste die
waterlekkasies by die
informele nedersetting langs die Thusong Sentrum waar die
gemeenskap gebruik maak van gemeenskaplike fasiliteite sal
nagaan;
(c) Dat die Direkteur: Siviele Ingenieursdienste, in samewerking
met die
Afdeling: Wetstoepassingsdienste, besoek sal bring aan Theron’s
Onderdele in Keeromstraat om die bedrywighede wat in die straat
plaasvind te ondersoek (soos gerapporteer deur rdh B J
Stanley).
6. SAKE VIR AANBEVELINGS AAN DIE UITVOERENDE BURGEMEESTER
6.1 WATERBEWARING- EN AANVRAAGBESTUURSTRATEGIE (16/1/1/B)
Daar is omvattende riglyne opgestel deur die Departement van
Waterwese insake die ontwikkeling van ‘n Waterbewaring- en
Aanvraagbestuurstrategie.
Die doel van die strategie is om bekostigbare, volhoubare en
doeltreffende lewering van waterdienste te bevorder wat gevolglik
sosiale-, ekonomiese- en omgewingsvoordele inhou.
AANBEVELING Dat daar aanbeveel word dat die Waterbewaring- en
Aanvraagbestuurstrategie aanvaar
word.
(GET) N SMIT VOORSITTER
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NOTULE VAN ’N VERGADERING VAN DIE ONTWIKKELINGSDIENSTE
PORTEFEULJEKOMITEE VAN DIE SWARTLAND MUNISIPALE RAAD GEHOU IN DIE
MALMESBURY BANKETSAAL OP WOENSDAG, 9 OKTOBER 2019 OM 11:20
TEENWOORDIG: RAADSLEDE: Voorsitter, rdl J M de Beer
Ondervoorsitter, rdl O M Stemele
Bekebu, Z Philander, D B Goliath, M S I (rdd) Smit, N McQuire, V
D Solomons, P E Die Uitvoerende Burgemeester, rdh T van Essen (in
ex-officio hoedanigheid)
BEAMPTES: Munisipale Bestuurder, mnr J J Scholtz Direkteur:
Beskermingsdienste, mnr P A C Humphreys Direkteur: Elektriese
Ingenieursdienste, mnr R du Toit Direkteur: Korporatiewe Dienste,
me M S Terblache Direkteur: Ontwikkelingsdienste, me J S Krieger
Direkteur: Siviele Ingenieursdienste, mnr L D Zikmann Bestuurder:
Sekretariaat en Rekordsdienste, me N Brand 1. OPENING/VERLOF TOT
AFWESIGHEID Die voorsitter verwelkom almal teenwoordig.
Verlof tot afwesigheid word toegestaan aan rdle E C O’Kennedy, E
S M Maart en L E Mfutwana.
2. NOTULE
2.1 NOTULES VAN ’N PORTEFEULJEKOMITEEVERGADERING
(ONTWIKKELINGS-DIENSTE) GEHOU OP 11 SEPTEMBER 2019
BESLUIT
(voorgestel deur rdd M S I Goliath, gesekondeer deur rdl rdl V D
McQuire)
Dat die notule van die Portefeuljekomiteevergadering
(Ontwikkelingsdienste) gehou op 11 September 2019 as korrek
bekragtig word.
3. AFVAARDIGINGS/VOORLEGGINGS/MEDEDELINGS
Geen 4. SAKE VOORTSPRUITEND UIT NOTULES
Geen
5. GEDELEGEERDE SAKE 5.1 MAANDVERSLAG: AUGUSTUS 2019
Die voorsitter lê die maandverslag ter tafel soos met die
sakelys gesirkuleer, sowel as die gewysigde verslag van die
Afdeling: Menslike Nedersettings soos apart gesirkuleer.
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5.1/... Die Direkteur: Ontwikkelingsdienste, me J S Krieger, gee
inligting deur aangaande die stand van behuisingsprojekte in die
Swartland munisipale gebied op navraag van rdl D B Philander. Die
Munisipale Bestuurder, mnr J J Scholtz, noem dat skriftelike
bevestiging in 2018 vanaf die Departement van Menslike
Nedersettings ontvang dat fondse beskikbaar is vir die aanbring van
gedienste erwe in Kalbaskraal en Riebeek Kasteel. Die
tenderprosesse om ‘n implementeringsagent aan te stel is dringend
afgehandel. Die befondsing is egter vroeg in September deur
Provinsie teruggetrek. Daar is onmiddellik met die rolspelers in
gesprek getree en kon die Munisipaliteit daarin slaag om die fondse
terug te kry. Een van die hoofredes vir protesoptogte is die tekort
aan behuising en alhoewel dit nie ‘n mandaat van plaaslike owerhede
is nie, is dit lg. wat onder die protesaksies deurloop. Die
Munisipale Bestuurder noem dat dit onder die aandag van die
Ouditeur-Generaal gebring is dat Provinsie teenstrydig met
wetgewing optree deurdat die behuisingsfunksie deur munisipaliteite
gelewer word sonder dat daar ‘n diensvlakooreenkoms met Provinsie
aangegaan is. Die Munisipale Bestuurder is deur onderskeie
platforms getaak om ‘n verslag op te stel insake die impak van die
lewering van die behuisingsfunksies op plaaslike owerhede en dat
die funksie deur óf Provinsie óf distriksmunisipaliteite oorgeneem
moet word. Rdl Z Bekebu verneem na die rede waarom daar in sommige
gebiede elektrisiteit direk vanaf Eskom aangekoop kan word, en in
ander gebiede vanaf die Munisipaliteit. Die Munisipale Bestuurder
noem dat ingevolge wetgewing die plaaslike owerheid die
kragvoorsiener is, en daarom tree Eskom buite wetgewing op. Eskom
het – met ‘n skuldlas van R640 miljard – egter nie die fondse om
die diens aan munisipaliteite oor te dra nie. Die Munisipaliteit
sou graag die diens oorneem ten einde kredietbeheer toe te pas in
die 7 dorpe wat tans deur Eskom van elektrisiteit voorsien word,
maar is dit problematies vir die rede soos reeds genoem. BESLUIT
(op voorstel van rdl P E Solomons, gesekondeer deur rdl O M
Stemele)
(a) Dat kennis geneem word van die maandverslag van die
Direktoraat
Ontwikkelingsdienste vir die tydperk Augustus 2019; (b) Dat die
verslag opgestel deur die Munisipale Bestuurder insake die impak
van
die lewering van die behuisingsfunksie op plaaslike owerhede en
voorstelle insake opsies om die funksie na ‘n ander regeringsfeer
oor te dra, aan raadslede beskikbaar gestel word.
6. VERSLAGDOENING INSAKE GEDELEGEERDE BESLUITNEMING DEUR DIE
MUNISIPALE BESTUURDER [Nota: Aangesien daar nie ‘n Munisipale
Beplanningstribunaalvergadering in September
plaasgevind het nie, is daar nie ‘n notule om voor te lê nie.]
7. SAKE VIR AANBEVELINGS AAN DIE UITVOERENDE BURGEMEESTER Geen
(GET) J M DE BEER VOORSITTER
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BrandNSticky Note460
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NOTULE VAN ’N VERGADERING VAN DIE BESKERMINGSDIENSTE
PORTEFEULJEKOMITEE VAN DIE SWARTLAND MUNISIPALE RAAD GEHOU IN DIE
MALMESBURY BANKETSAAL OP WOENSDAG, 9 OKTOBER 2019 OM 12:20
TEENWOORDIG: RAADSLEDE: Voorsitter, rdl D G Bess Ondervoorsitter,
rdl P E Solomons
Bekebu, Z Philander, D B Goliath, M S I (rdd) Rangasamy, M A
McQuire, V D Van Zyl, M (rdd) Papers, C H Die Uitvoerende
Burgemeester, rdh T van Essen (in ex-officio hoedanigheid)
BEAMPTES: Munisipale Bestuurder, mnr J J Scholtz Direkteur:
Beskermingsdienste, mnr P A C Humphreys Direkteur: Elektriese
Ingenieursdienste, mnr R du Toit Direkteur: Korporatiewe Dienste,
me M S Terblache Direkteur: Ontwikkelingsdienste, me J S Krieger
Direkteur: Siviele Ingenieursdienste, mnr L D Zikmann Bestuurder:
Sekretariaat en Rekordsdienste, me N Brand 1. OPENING/VERLOF TOT
AFWESIGHEID Die voorsitter verwelkom almal teenwoordig.
Verlof tot afwesigheid word toegestaan aan rdl L E Mfutwana.
2. NOTULE
2.1 NOTULES VAN ’N PORTEFEULJEKOMITEEVERGADERING
(BESKERMINGS-DIENSTE) GEHOU OP 11 SEPTEMBER 2019
BESLUIT
(voorgestel deur rdl P E Solomons, gesekondeer deur rdd M van
Zyl)
Dat die notule van die Portefeuljekomiteevergadering
(Beskermingsdienste) gehou op 11 September 2019 as korrek bekragtig
word.
3. AFVAARDIGINGS/VOORLEGGINGS/MEDEDELINGS
Geen 4. SAKE VOORTSPRUITEND UIT NOTULES
Geen
5. GEDELEGEERDE SAKE 5.1. MAANDVERSLAE: AUGUSTUS 2019 5.1.1
PRESTASIEMETING
5.1.2 VERKEER- EN WETSTOEPASSINGSDIENSTE 5.1.3
BRANDBESTRYDING
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5.1/... Die voorsitter lê die maandverslae ter tafel soos met
die sakelys gesirkuleer.
Rdl V D McQuire verwys na die maandverslag van die Afdeling:
Verkeer- en Wetstoepassingsdienste en noem dat die uitdagings wat
ervaar word met die regulering van verordeninge nie aangespreek kan
word met die aantal wetstoepassers wat tans beskikbaar is nie. Rdl
McQuire versoek dat oorweging daaraan verleen word om meer
wetstoepassingsbeamptes aan te stel. Rdl M A Rangasamy ondersteun
die versoek van rdl McQuire en noem dat dit veral die buite-dorpe
is waar die wetstoepassingsdiens gebrekkig is. Die Munisipale
Bestuurder bevestig dat verskeie pogings aangewend word om die
wetstoepassingsdiens te ondersteun deur amptenare in ander
afdelings as wetstoepassers op te lei, bv. die meterlesers. Rdh B J
Stanley noem dat die ondersteuningsdiens slegs suksesvol kan wees
as dit sigbare polisiëring is. BESLUIT (op voorstel van rdd M van
Zyl, gesekondeer deur rdl D B Philander) Dat kennis geneem word van
die maandverslae van die onderskeie afdelings in die Direktoraat
Beskermingsdienste, nl. Verkeer- en Wetstoepassing en
Brandbestryding vir die tydperk Augustus 2019.
6. SAKE VIR AANBEVELINGS AAN DIE UITVOERENDE BURGEMEESTER Geen
(GET) D G BESS VOORSITTER
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Verslag Φ Ingxelo Φ Report
Office of the Municipal Manager
Internal Audit Division 7 October 2019
5/15/1/2
ITEM 7.1 ON THE AGENDA OF THE EXECUTIVE MAYORAL COMMITTEE
MEETING WHICH WILL BE HELD ON 14 OCTOBER 2019
1. BACKGROUND/ DELIBERATION 1.1 The Auditor-General (AG) audit
the financial statements of the municipality on an annual
basis and submit an audit report to the Accounting Officer. The
objective of the audit is to report on the following: • an opinion
on the financial statements; • findings regarding reported
performance information against predetermined
objectives as presented in the annual performance report; •
findings on instances of non-compliance with specific legislation;
and • deficiencies in internal control.
1.2 During the first AG Steering Committee meeting the
engagement letter was discussed to
outline and obtain agreement on the terms of the audit
engagement as well as the nature and limitations of the annual
audit. The letter also indicates the respective responsibilities of
the AG and the municipality. An audit strategy was submitted to the
municipality indicating the focus areas and the costs of the audit.
The AG explained that the auditor’s fees are based on the time
spent on the affairs of the municipality by the audit staff, plus
out-of-pocket expenses to which the Municipal Manager responded
that an increase above inflation would be questioned as the
municipality is capped at inflation by various factors.
1.3 An agreement was reached whereby an increase of 7% was
accepted due to extra time
required for the auditing of the accounting treatment of the
bulk water infrastructure (WCDM) and the testing of the mSCOA
opening balances. It was clearly stated that the Municipal Manager
must be informed at every AG Steering Committee meeting upfront of
any costs that will cause overruns on the budget or in other words
lead to the overspending of the agreed budget. Prior approval has
to be obtained from the Municipal Manager after acceptable reasons
have been submitted by the AG for any overruns.
SUBJECT: ONDERWERP:
FINAL PAYMENT OF THE 2017/2018 AUDITOR-GENERAL’S AUDIT FINALE
BETALING VIR DIE 2017/2018 OUDIT VAN DIE OUDITEUR-GENERAAL
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1.4 Management of the municipality was only informed of possible
overruns on the budget of the audit at the second last AG Steering
Committee meeting of 7 November 2018. However, no amounts or areas
resulting in the overspending could be provided. Details in respect
of the overruns of R399 226.40 was submitted to Management on 15
November 2018 and discussed at the AG Steering Committee meeting of
19 November 2018. The Municipal Manager stated that he would not
agree to an overrun of such an extent as it would result in
unauthorized expenditure.
1.5 The final overspending on the budget of the 2017/2018 AG
audit amounted to R497 993.59 of which the detail analysis was
provided to the municipality on 6 August 2019. Several queries in
this regard were raised by the municipality via e-mail and further
discussion was held at the AG Steering Committee meeting of 18
September 2019. Although the AG rightfully spent extra hours in
conducting the audit, the management of the municipality was not
timeously informed upfront as agreed during the introduction
meeting. Management as well as the Chairperson of the Performance
and Risk Audit Committee disagree with some of the reasons provided
by the AG for the overspending of the agreed budget. Due to the
many hours already utilised by both the AG and the municipality to
resolve this matter, a decision was made that the parties will meet
halfway to prevent any further unproductive audit hours spent.
2. LEGISLATION 2.1 The Accounting Officer of a municipality must
prepare the annual financial statements of
the municipality and within two months after the end of the
financial year, to which those statements relate, submit the
statements to the Auditor-General for auditing according to clause
126 of the Municipal Finance Management Act (MFMA). The
Auditor-General (AG) must audit those financial statements and
submit an audit report on those statements to the Accounting
Officer of the municipality within three months of receipt of the
statements.
2.2 The annual Auditor-General’s audit is performed in terms of
the Public Audit Act (PAA),
the general notice issued in terms thereof, International
Standards on Auditing (ISAs), International Standards on Assurance
Engagements (ISAE) and the relevant principals from the
International Standards of Supreme Audit Institutions (ISSAs).
3. FINANCIAL IMPLICATION
The costs for the Auditor-General’s 2017/2018 audit exceeded the
approved budget of R2 659 168.00 (incl. VAT) with R497 993.59 which
is a deviation of 18.7%. The extent of the overspending is
unacceptable and management negotiated to pay half of the amount,
namely R248 996.79 (incl. VAT) which is an overspending of
9.4%.
4. RECOMMENDATION a) That cognizance be taken with regards to
the time already spent to resolve the
payment in respect of the overspending of the agreed budget for
the 2017/2018 Auditor-General’s audit without finalizing the
matter;
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b) To prevent any further unnecessary and unproductive hours
spent by both the municipality and the Auditor-General, to settle
the outstanding costs for the 2017/2018 audit of R497 993.59 (incl.
VAT) by payment of half the amount exceeding the agreed budget,
namely R248 996.79 (incl. VAT).
c) To consider and approve the payment of R248 996.79 (incl.
VAT) to be made from vote number 20-16-27-00-0102.
AANBEVELING
a) Dat, met inagneming van die tyd wat alreeds spandeer is om ʼn
ooreenkoms te bereik, vir die betaling van die oorspandering van
die begroting vir die Ouditeur-Generaal se oudit van 2017/2018 en
steeds nie tot ʼn vergelyk kon kom nie;
b) Om die spandering van verdere onnodige en onproduktiewe ure
deur sowel die munisipaliteit as die Ouditeur-Generaal te verhoed,
om die uitstaande koste van R497 993.59 (BTW ingesluit) vir die
2017/2018 oudit te finaliseer deur die helfte van die bedrag
waarmee die goedgekeurde begroting oorskry is, te betaal naamlik
R248 996.79 (BTW ingesluit); en
c) Dat die betaling van die R248 996.79 (BTW ingesluit) oorweeg
en goedgekeur word wat teen posnommer 20-16-27-00-0102 verreken sal
word.
(Get) J J Scholtz
___________________ Municipal Manager PLR/ KS
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Verslag Ingxelo Report
Kantoor van die Direkteur: Finansiële Dienste
8 Oktober 2019
5/15/1/2 WYK: NVT
` ITEM 7.2 ON THE AGENDA OF THE EXECUTIVE MAYORAL COMMITTEE
WHICH WILL BE HELD ON 14 OCTOBER 2019
ONDERWERP: KOMMUNIKASIE VAN OUDITBEVINDING 2019 - KAPITALE
VERPLIGTINGE SUBJECT: COMMUNICATION OF AUDIT FINDING 2019 – CAPITAL
COMMITMENTS
1. AGTERGROND / BACKGROUND The finding raised by the
Auditor-General with regards to the disclosure of capital
commitments
in note 48 of the Annual Financial Statements (AFS) is not in
line with the accounting policy of the municipality. Although the
accounting policy adopted by the municipality is more stringent
than that of GRAP, the municipality must disclose capital
commitments in line with the accounting policy as disclosed in the
AFS.
Paragraph 1.25 of the accounting policy for capital commitments
reads as follows. “Approved but not yet contracted commitments,
where the expenditure has been approved and
the contract has not yet been awarded or is awaiting
finalisation at the reporting date”. Note 48 to the annual
financial statements only included the approved and contracted
capital
commitments.
The Auditor-General recommended that the accounting policies
should be reviewed by management annually to determine whether it
is still relevant and whether it is aligned with the accounting
treatment of transactions and relevant disclosure.
2. BESPREKING / DISCUSSION Management accepted the
recommendation of the Auditor-General and the accounting policy
is
is to be amended by removing the second bullet of paragraph 1.25
that reads: “Approved but not yet contracted commitments where the
expenditure has been approved and the contract has not yet been
awarded or is awaiting finalisation at the reporting date”.
The accounting policy is attached for approval by the Mayoral
Committee. 3. KOPPELING AAN DIE GOP / ALIGNMENT TO THE IDP
Strategic goal 4 of the IDP 2017-2022: REVIEW BUDGET RELATED
POLICIES (4.7) 4. FINANSIËLE IMPLIKASIE / FINANCIAL IMPLICATION
NONE 5. AANBEVELING / RECOMMENDATION
That the second bullet of paragraph 1.25 be removed from the
accounting policies. (Get) H Papier
.........................................................
DIREKTEUR: FINANSIËLE DIENSTE
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1. 25 CONTINGENT ASSETS, CONTINGENT LIABILITIES AND
COMMITMENTS
Commitments are disclosed for:▪
▪
▪
▪
THE ABOVE PARAGRAPH TO BE REMOVED.
Approved and contracted commitments, where the expenditure has
been approved and the contract has been awarded at the reporting
date, where disclosure is required by a specific standard of
GRAP;Items are classified as commitments where the municipality
commits itself to future transactions that will normally result in
the outflow of resources;
Contracts that are entered into before the reporting date, but
goods and services have not yet been received are disclosed in the
disclosure Notes to the Annual Financial Statements; and Other
commitments for contracts that are non-cancellable or only
cancellable at significant cost, should relate to something other
than the business of the municipality.
Contingent assets and contingent liabilities are not recognised.
Contingencies are disclosed in the notes to the Annual Financial
Statements.
Contingent Liabilities represent a possible obligation that
arises from past events and whose existence will be confirmed only
by an occurrence or non-occurrence of one or more uncertain future
events not fully within the control of the municipality. A
contingent liability can also arise as a result of a present
obligation that arises from past events but which is not recognised
as a liability either because it is not probable that an outflow of
resources embodying economic benefits will be required to settle
the obligation or the amount of the obligation cannot be measured
with sufficient reliability.
Contingent Assets represent possible assets that arise from past
events and whose existence will be confirmed only by an occurrence
or non-occurrence of one or more uncertain future events not fully
within the control of the municipality.
Commitments are future expenditure to which the municipality has
committed and that will result in the outflow of resources.
Commitments are not recognisedin the Statement of Financial
Position as a liability or as expenditure in the Statement of
Financial Performance, but are included in the disclosure Notes. A
distinction is made between capital and current commitments.
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Verslag Ingxelo Report
Office of Director: Financial Services
10 October 2019
5/3/1/3
ITEM: 7.3 ON THE AGENDA OF THE EXECUTIVE MAYORAL COMMITTEE WHICH
WILL BE HELD ON 14 OCTOBER 2019 1. BACKGROUND/DISCUSSION:
Section 15 of the above-mentioned legislation obliges the
municipal manager to report annually to the council regarding all
tax exemptions and rebates granted in the previous financial year.
For purposes of giving effect to council’s oversight role and
compliance with legal reporting as mentioned above, feedback is
provided to council in respect of the details and categories of
properties that have qualified in terms of sections 7 (2) and 8 of
the Swartland Municipality Property Rates Policy.
2. DISCUSSION:
During the 2018/2019 financial year Property Rates Exemptions
and Rebates to specific categories of ratable properties were
granted to properties as envisaged by our Property Rates Policy,
quoted for ease of reference “the following properties which have
been assigned to the category contemplated in section 7(2) and
section 8 of the Property Rates Policy of Swartland Municipality
will be exempt from property tax on submission of a valid
certificate issued by the SA Revenue Services as proof that the
organization which owns such a property, is registered for tax
exemption in terms of the Income Tax Act and provided that the
organization concerned, on a yearly basis on or before 30 September
of each year apply on a prescribed form to be exempt from payment
of property tax”.
• Applications were received in terms of section 7 and section 8
to
the tune of R 551 199.26 with a valuation value of R 90 165
000.00
• An amount of R 935 873.05 was allocated to Pensioners to a
maximum value of R 300 000 of the rateable property as a rebate and
an amount of R 2 583 061.53 was allocated to Indigent Households in
line with the Municipality’s Equitable Share Policy.
• Farm properties used for bona fide agricultural purposes
received no
additional discount for the 2018/2019 financial year in respect
of ratable property.
SUBJECT: REPORTING IN TERMS OF SECTION 15 (3) OF THE MUNICIPAL
PROPERTY TAX LEGISLATION ON PROPERTY TAX EXEMPTIONS, DEDUCTION,
DISCOUNT & "REVENUE FORGONE" FOR THE FINANCIAL YEAR
2018/2019
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3. LINKAGE TO THE IDP:
The monthly report links with Chapter 7 of the IDP Strategic
Outcome 1 (A Finally Sustainable Municipality with Assets
well-maintained) and especially with – • Output 1.2 (Affordable and
well-managed budget) • Output 1.3 (Restriction of expenses) •
Compliance with Legal Reporting Requirements
4. FINANCIAL IMPLICATION:
That the Mayoral Committee takes note of the property rates and
discounts already awarded for the 2018-2019 financial year as
summarized below. Attachments A-C included. Attachment:
Description: Amount:
A Exceptions Sec 7 & 8 R 551 199.26
B Rebate – Agricultural Property R 0.00
TOTAL: R 551 199.26 Revenue Forgone
C1 Rebate: – Discount Pensioners R 300 000 R 935 873.05
TOTAL: R 935 873.05 Rebate
C Discount: E/Share R 80 000 R 2 583 061.53 TOTAL: R 2 583
061.53
5. AANBEVELING / RECOMMENDATION
Dat kennis geneem word van die belastingvrystellings,
aftrekkings, afslag en “revenue forgone”, soos onderskeidelik
vermeld in Aanhangsels A-C, wat ingevolge artikel 15(3) van die Wet
op Eiendomsbelasting gedurende die 2018/2019 finansiële jaar
toegestaan is. That cognisance be taken of the rebates granted
insdofar as revenue forgonne is impacted for purposes of complying
with the Municipal Property Rates Act (get) M Bolton
........................................................ DIREKTEUR:
FINANSIELE DIENSTE
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BrandNSticky NoteIs die tabel reg? skrap
BrandNSticky Noteskrap laaste tabel
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Vote Number: 50 80 72 08 6920 " C1 "Reconciliation: Assessment
Ratesfor the period 1 July 2018 - 30 June 2019
Rates Rebate: R 15 000 on Household properties mun0582
Amount per Town
117260004060 Abbotsdale 97 912.10R 117260004065 Chatsworth 79
358.40R 117260004070 Darling 222 368.85R 117260004080 Grotto Bay 20
207.00R 117260004105 Ilinge Lethu 166 648.64R 117260004090
Jakkalsfontein 9 644.25R 117260004095 Kalbaskraal 41 148.80R
117260004100 Koringberg 27 156.98R 117260004105 Malmesbury 229
569.89R 117260004110 Moorreesburg 260 119.20R 117260004115 PPC 7
348.00R 117260004120 Riebeek Kasteel 100 943.15R 117260004125
Riebeek Wes 63 783.70R 117260004130 Riverlands 23 871.81R
117260004105 Wesbank 281 520.25R 117260004145 Yzerfontein 134
009.15R
1 765 610.17R
R 300 000 Rebate:Discount Pensioners mun582
Amount per Town
117260004060 Abbotsdale 46 886.87-R 117260004065 Chatsworth 13
449.18-R 117260004070 Darling 98 975.26-R 117260004095 Kalbaskraal
6 288.32-R 117260004100 Koringberg 20 107.93-R 117260004105
Malmesbury 156 112.01-R 117260004105 Wesbank 183 934.93-R
117260004105 Illinge Lethu -R 117260004110 Moorreesburg 154
360.84-R 117260004115 PPC 1 836.90-R 117260004120 Riebeek Kasteel
25 716.60-R 117260004125 Riebeek Wes 34 423.51-R 117260004130
Riverlands 5 250.47-R 117260004140 Yzerfontein 184 856.43-R
117260004090 Jakkalsfontein 1 836.90-R 117260004080 Grottobaai 1
836.90-R
935 873.05-R
SWARTLAND MUNICIPALITY
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Verslag Φ Ingxelo Φ Report
Office of the Municipal Manager
Internal Audit Division 30 September 2019
11/1/3/1/7
ITEM 7.3 ON THE AGENDA OF THE EXECUTIVE MAYORAL COMMITTEE
MEETING WHICH WILL BE HELD ON 14 OCTOBER 2019
1. BACKGROUND/ DELIBERATION
1.1 The Municipality is obliged to maintain an Audit Committee
as an independent appraisal function according to clause 166 of the
Municipal Finance Management Act (MFMA). The combined Performance
and Risk Audit Committee consists of three members whose term of
office is for a period of three years. In accordance with clause
14(2)(a) of Local Government: Municipal Planning and Performance
Management Regulations of 24 August 2001 a Municipality’s
Performance Audit Committee must be appointed on an annual
basis.
Currently the following members serve on the committee:
Combined Performance and Risk Audit Committee Ms M Roos
(Chairperson) Mr CB de Jager Mr RI Kingwill
1.2 According to Circular 65 of the MFMA dated 12 November 2012,
rotation of members is encouraged as it enhances the independence
of the Audit Committee. Therefore members should not be contracted
continuously for a period exceeding six years. The members of the
Audit Committee have been appointed for a term of 3-years as
follows: Ms M Roos - 1 August 2017 to 31 August 2020 (second term)
Mr CB de Jager - 1 November 2018 to 31 October 2021 Mr RI Kingwill
- 1 September 2016 to 31 August 2019
Due to the expiring of Mr RI Kingwill’s contracted term on 31
August 2019, the recruitment process to appoint a new member has
been performed. The list with the names and details of the
applicants for the appointment of a new member in respect of the
Combined Performance and Risk Audit Committee must be submitted to
the Council to be dealt with at its next ensuing meeting.
SUBJECT: APPOINTMENT OF PERFORMANCE AND RISK AUDIT COMMITTEE
MEMBERS
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2. COMMENTS – INTERNAL AUDITOR 2.1 An advertisement for the
position was placed in the local and provincial newspapers
respectively on 17 July 2019 and 20 July 2019. Eight
applications were received of which a summary of their CV’s was
compiled and has been attached as Annexure A.
2.2 The list with the names and details of the applicants has
been prioritised in respect of qualifications, work experience and
Audit Committee experience within a municipality environment. It is
recommended that Mr GN Lawrence be appointed as he has gained
extensive experience in Local, Metropolitan and Provincial
Government having occupied executive, administrative and other
positions at senior level. He do have specialised experience within
a municipality environment and met the requirements to qualify as a
member of the Combined Performance and Risk Audit Committee. He
currently serves as member of the West Coast District Municipality
and has served as member on Bergrivier’s Audit Committee and as
chairperson at Theewaterkloof and Overstrand municipalities’ Audit
Committees.
The second candidate, Mr WJ Zybrands and third candidate, Mr J
Boshoff also met the set criteria, however they only served at one
municipality’s Audit Committee whereas Mr GN Lawrence served on the
Audit Committee of various municipalities.
2.3 The CV’s of the applicants are available at the office of
the Manager, Internal Audit. Council is requested to consider the
appointment of one of the applicants as a member of the Performance
and Risk Audit Committee as from 1 November 2019 for a term of
3-years until 30 November 2022.
2.4 In accordance with clause 14(2)(a) of Local Government:
Municipal Planning and Performance Management Regulations of 24
August 2001, a Municipality’s Performance Audit Committee must be
appointed on an annual basis and therefore Council needs to also
consider the re-appointment of Ms M Roos from 1 January 2020 to 31
August 2020 and Mr CB de Jager from 1 January 2020 to 31 December
2020 as members of the Performance Audit Committee.
2.5 The remuneration payable to the members of the Combined
Performance and Risk Audit Committee for the preparation and
attendance of meetings will be in accordance with the hourly rates
as approved by the EMC on 19 June 2019.
3. RECOMMENDATION
a) That cognizance be taken with regards to the composition of
the current committee in respect of skills, that Mr GN Lawrence be
appointed to serve on the Performance and Risk Audit Committee for
three (3) years with effect from 1 November 2019. The appointment
should be done in accordance with the remuneration tariff approved
by the Executive Mayoral Committee of 19 June 2019.
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b) That the appointments of Ms M Roos and Mr CB de Jager as
members of the Performance Audit Committee be extended from 1
January 2020 to 31 August 2020 and 31 December 2020 respectively as
prescribed in clause 14(2)(a) of Local Government: Municipal
Planning and Performance Management Regulations of 24 August
2001.
c) That the appointment of Mr GN Lawrence to serve on the
Performance Audit Committee as well, be approved for the period 1
November 2019 to 31 December 2020.
AANBEVELING
a) Dat, met inagneming van die samestelling van die bestaande
komitee ten opsigte van vaardighede, mnr GN Lawrence met ingang van
1 November 2019 op die Prestasie- en Risiko Ouditkomitee vir drie
(3) jaar aangestel word. Dat goedkeuring verleen word dat die
aanstelling ooreenkomstig die vergoedingstarief soos bepaal deur
die Uitvoerende Burgemeesterskomitee op 19 Junie 2019 gedoen
word:
b) Dat die aanstelling van me M Roos en mnr CB de Jager as lede
van die Prestasie- Ouditkomitee onderskeidelik verleng word vanaf 1
Januarie 2020 tot 31 Augustus 2020 en 31 Desember 2020 soos
voorgeskryf in artikel 14(2)(a) van Plaaslike Regering: Munisipale
Beplanning en Prestasiebestuursregulasies van 24 Augustus 2001;
c) Dat verdere goedkeuring verleen word dat mnr GN Lawrence ook
op die Prestasie- Ouditkomitee aangestel word en daarop sal dien
vir die periode 1 November 2019 tot 31 Desember 2020.
(get) J J Scholtz
___________________
Municipal Manager PLR/ Audit Committee Attachment: • List of
applications for appointment as a member of the Performance and
Risk Audit
Committee
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Nr Name Qualifications Experience Audit Committee Experience1 Mr
GN Lawrence
Residential address in Bergvliet
B.A. Degree
Diploma in African Administration
Public Administration B.(Hons)
Masters Degree in Public Administration (MPA)
Extensive experience in Local, Metropolitan and Provincial
Government having occupied Executive, Administrative and other
positions at senior level.
Registered as Professional Town Clerk.
Served as a Councillor and Chairperson of the erstwhile South
Peninsula Municipality’s Executive Committee.
Current member of the West Coast District Municipality
Served on Bergrivier, Theewaterkloof (Chairperson) and
Overstrand (Chairperson) Municipalities Audit Committees
Served on several other committees
2 Mr WJ Zybrands
Residential address in Hermanus but willing to be remunerated
for travel from Wellington
B.A. Degree
LL.B. Degree
Public Administration
Advanced Executive Programme (UNISA)
Currently part-time Municipal Consultant
Municipal Manager, Overstrand 2008 to 2011 - During my term of
office received four unqualified audit reports and various national
and provincial awards
Town Clerk/ CEO at Brakpan 1975 and Roodepoort 1979
Recent or current Consultancy work done - Project coordinator of
Middle Management mentorship programme; External specialist for
appointment of Municipal Managers and senior managers; Specialist
advisor for governance support Stellenbosch Municipality;
Specialist consulting work for Matzikama Municipality as part of a
turn around strategy.
Other - Organisation studies for municipalities - Strategic
Plans; Financial Rescue Plans; Development of employment Equity
Plans; Performance Management Plans; Chairperson or Prosecutor at
Disciplinary Hearings
Developed a comprehensive, year-long 10 module diploma course on
Municipal Governance and presented it at University of
Johannesburg
Contracted to train municipal managers and other senior
officials throughout South Africa and also to present other courses
e.g. on Management, Finance and Administrative Law.
Currently a member of the Theewaterskloof Audit and Performance
Audit Committee
As Municipal Manager of Overstrand for almost 4 year intimately
involved with the Audit and Performance Audit Committees
Served on occasions as external panel member on the Performance
Audit Committee of Theewaterskloof Municipality and also assisted
this Municipality with the establishment of its MSCOPA.
Prepared various documents for the Premier’s Co-ordinating Forum
and the Western Cape Municipal Managers’ Forum.
3 Mr J Boshoff
Residential address in Stellenbosch
Chartered Accountant (SA)
University of Stellenbosch B Com 1973
University of South Africa B Compt (Hons) (1981)
Experience in Financial Management and Accounting,
Administration and Management, including municipal management as
well as Risk Management, Performance Management and Law
Proven Performance Management expertise - served as Chairman of
the Audit Performance Committee at Mossel Bay
Boshoff Knoetze Chartered Accountants Somerset West
2017-2019
Kobus Boshoff+ Associates now Boshoff Visser, Chartered
Accountants and Auditors (Mossel Bay) 1985-2003 Great Brak Sawmills
(Pty) Ltd, Managing Director,1994-2016
Town Councilor of the Mossel Bay Municipality. 1988-1993
Bolton Footwear Great Brak River Group Accountant 1982-1985
Chairman of the Finance Committee Mossel Bay Municipality
1988-1993.
Chairman of the Audit Committee of the Mossel Bay Municipality
2007-2009.
Chairman of the Audit Committee of the Mossel Bay Municipality
2012-2016
APPLICATIONS RECEIVED TO SERVE ON THE SWARTLAND MUNICIPALITY
PERFORMANCE AND RISK AUDIT COMMITTEE
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Nr Name Qualifications Experience Audit Committee Experience4 Mr
IG Berman
Residential address in Brackenfell
(Equity)
B. Procurationis (UWC)
National Higher Diploma in Public Health (CPUT)
National Diploma in Public Health (CPUT)
Law Enforcement and Peace Officer
1982 - 2013: Environmental Health Practitioner(EHP),Senior EHP
and Principal EHP with City of Cape Town (Manager)Also Section Head
of Health Department's Law Enforcement Section during this
time.
Responsibilities:- Environmental Health control as well as
Scrutiny of all building plans in terms of National Building
Regulations to enforce compliance with basic health
requirementsInstitution of legal proceedings in terms of Criminal
Procedure Act against offenders of health legislationOffice
administration and financial management.Personnel management as
well as monitoring and enforcing internal control.Attend monthly
management and planning meetings.Annual strategic planning.
1981: Environmental Health Practitioner (EHP) with Grabouw
Municipality where I performed duties of Building Inspector, Meat
Inspector and Health Inspector.
Served as a Member of the Civilian Oversight Committee (CIVOC),
City of Cape Town in terms of the SA Police Services Act and
appointed by the Executive Mayor. The said Committee provides
oversight in respect of the 3 uniformed branches namely Traffic
Services, Metro Police, Law Enforcement and meets on a monthly
basis. I served for 1 term from 2017 to 2018.
Management Board Member for Child & Youth Care Centres of
the Provincial Government, Western Cape Province (Dept.of Social
Development) and appointed in terms of the Children’s Act by the
MEC for Social Development. This is also an oversight role to
monitor compliance with legislation, quality assurance & norms
and standards on a quarterly basis of youth in conflict with the
law. I served for 2 terms from 2016 to 2018.
5 Mr ABJ Dippenaar
Residential address in George
(Outside the 100km radios)
* 1983 : Hons.B.Diac Social Work Unisa
* 1988 : Human Resource Management (MBL1-Unisa) Legal
Environment (MBL1-Unisa) Organisational Behaviour (MBL1-Unisa)*
1989 - 1993 : Business Economics 1, 2, 3, Labour Law 1, Industrial
Psychology 2, 3, Marketing Management, Personnel Psychology
Economics, Consumer Behaviour
Several short courses
• IDP’s : Compile Integrated Development Plans for 14
municipalities in the Western Cape including research and public
participations processes;• Evaluation of IDP’s: Evaluated 12 IDP’s
for the Department of Local Government Western Cape to determine if
they are on the required standard;• Development planning and
project management : Responsible for the management of George and
Stellenbosch Spatial Development Planning Process;• Performance
Management : involved in developing of performance management
systems including performance contracts for senior management of
municipalities and municipal managers;• Strategic Planning : Local,
provincial and national level. Strategic planning done for 5
Western Cape Provincial Departments including various
municipalities;• Ward Committees : Establish ward committee system
for George municipality and training of ward committee members for
various municipalities;• Policy formulation : Formulate policy on
housing, sport development, disaster management, poverty and
economic development for different municipalities;• Training :
training of number of people in project management, research
techniques, facilitation, HIV and Aids and different other topics.
Training of 15 Municipalities Councillors in Municipal Finance
Management Act;• Public Participation : Facilitate more than 350
public participation meetings and open days; • Feasibility studies
: Studies done regarding future of holiday resorts and caravan
parks, economic projects and development planning. Feasibility
study done in Hermanus on pre-paid water and electricity interface
unit with combined debit card facilities on behalf Hermanus
Municipality; • Research : Different research project executed
including socio-economic impact of reduction in child maintenance
grants; research on housing needs; Public transport record surveys
in 5 municipalities in Overberg and George Municipality and George
Municipality current on communication models:• Water : involvement
with formulation of water services development plans, water
catchments agencies and water users associations.
• Currently I serve as Chairperson on the Audit Committees of
Prins Albert Municipality and Mosselbay Municipality. (Focus on
Performance Management, IDP, SDBIP, MFMA and other relevant
legislation).• I have also served on the Audit Committees of the
Swartland Municipality for 10 years, the George Municipality (2012
– 2014) and the Eden District Municipality for 3 years.• Currently
I am the chairperson of the Board of Directors of the South Cape
TVET College in George. Appointment by the National Minister of
Higher Education MinisterN Pandor.• Currently I serve as a
Management Board Member for state owned and managed child and youth
care centres in the Western Cape. Appointment by the MEC for Social
Development in the Western Cape.• For 8 years I served as a member
of the Board of Directors of the Hugenote College in Wellington. I
have also worked for a year at the Andrew Murray Kinderhuis in
Wellington as consultant.
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Nr Name Qualifications Experience Audit Committee Experience6 Mr
CW Louw
Residential address in Malmesbury
• Matric 1990 (with Matriculation exemption)
• Short Courses - Management Development Program - Advanced
Credit Evaluation Business (ACE)- Management Essentials Leadership
Program- Several internal courses at Standard Bank Internal
Development program
Financial and Management experience in the Banking environment -
Standard Bank None
7 Ms F Allie
Residential address in Milnerton
(Equity)
• Matric 1987
• Cape Technicon- Diploma in Higher Education (2nd year
incomplete)
K9 Petfoods (Pty) LtdPosition: Managing DirectorDuration: March
2014 - Current
Company: Concrete Nuns (Pty) Ltd Position: Business &
Strategic Development DirectorDuration: March 2014 – Feb 2015
Company: Promeal (Pty) LtdPosition held: Managing
DirectorDuration: Jan 2008 – Nov 2013
Served on the Swartland Municipality's Financial, Risk and
Performance Audit Committee from 2008 to 2015
8 G Kriel
Residential address in Riebeek West
Advanced Management Diploma 1993- Unisa/Toyota
Training done in Marketing, Selling, Human Resources and
Management
Strategic Business Planning, Business Development,
Relationship Marketing, Networking, Promotions,
Performance Management,
Financial Controls,
Cost Reduction/Control,
Human Resources,
Quality Assurance,
Customer Satisfaction,
# 14 Years in Banking, starting as a ledger Clerk, and finishing
as a Marketing Manager.# 30 Years in Motor Industry with Major
Groups Barlows, McCarthy, and Unitrans. Started in sales, and moved
up the ladder to Sales Manager and Dealer Principal.
None
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Verslag Φ Ingxelo Φ Report
Office of the Municipal Manager:
7 October 2019
8/1/B/2
ITEM 7.4 ON THE AGENDA OF THE EXECUTIVE MAYORAL COMMITTEE WHICH
WILL BE HELD ON 14 OCTOBER 2019 1. BACKGROUND In terms of
Regulation 6(3) of the Municipal Supply Chain Management
Regulations a report regarding the implementation of the Swartland
Municipality’s Supply Chain Management Policy must be submitted to
the Executive Mayor. 2. DOCUMENTATION Attached hereto please find a
copy of the report on the implementation of the Supply Chain
Management Policy for the period 1 July 2019 to 30 September
2019 and also the Formal Tenders (Annexure A), Informal Tenders
(Annexure B), Deviation Report (Annexure C) and Deviations with
reference to the Supply Chain Management Policy (Annexure D)..
3. RECOMMENDATION
(a) That cognisance is taken of the Quarterly Report in respect
of the implementation of the Supply Chain Management Policy as
envisaged by section 6(3) of the Regulations, as well as reports on
the Formal Tenders (Annexure A), Informal Tenders (Annexure B), and
the Deviation Report (Annexure C);
(b) That cognisance is taken of the services rendered for the
period 1 July 2019 to 30
September 2019 with reference to the exceptions where it is
impractical to test the market and therefore justified a deviation
from the procurement processes in terms of paragraph 2(6) of the
Supply Chain Management Policy (Annexure D);
(get) J J Scholtz MUNICIPAL MANAGER
SUBJECT: REPORT IN RESPECT OF THE IMPLEMENTATION OF THE SUPPLY
CHAIN MANAGEMENT POLICY FOR THE PERIOD: 1 JULY 2019 TO 30 SEPTEMBER
2019
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Supply Chain Management
Implementation Report
September 2019
To The Executive Mayor
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Executive Summary Introduction This report is a summary of the
implementation of the Supply Chain Management Policy. It highlights
the implementation of Supply Chain Management in the Swartland
Municipality. Regulation 6(3) of the SCM Regulations requires the
Accounting Officer to report quarterly on the implementation of the
Supply Chain Management Policy to the Mayor, in order to strengthen
oversight .
Implementation of Supply Chain Management Policy The Supply
Chain Management Policy was adopted by Council on 1 January 2006 to
fully comply with the SCM Regulations communicated under National
Treasury general notice 868, Gazette no. 27636. The Supply Chain
Management Policy has been reviewed and approved by the Council on
31 January 2019.
Committees The below mentioned committees are established and
are functioning fully according to Council’s Supply Chain
Management Policy and the Supply Chain Management Regulations. The
committees are as listed below:
Bid Specification Committee (BSC)
Bid Evaluation Committee (BEC)
Bid Adjudication Committee (BAC)
Tenders Awarded During the quarter the BAC met 3 times, and 18
tenders were awarded.
Attached as Annexure A (Formal Tenders) and Annexure B (Informal
Tenders) is a list of all tenders awarded during this quarter by
the Bid Adjudication Committee and Manager: Supply Chain Management
respectively.
Herewith a summary of tenders awarded for the 2019/2020
financial year as it pertain to the specific quarter.
Formal Tenders Awarded Informal Tenders Awarded
Number of
Tenders
Bid Committee Meetings
Tender Amount
Number of
Tenders Tender Amount
1 July 2019-30 September 2019 18 3 R 9 404 179.98 22 R 1 880
889.81
1 October 2019-31 December 2019 0 0 R - 0 R -
1 January 2020-31 March 2020 0 0 R - 0 R -
1 April 2020-30 June 2020 0 0 R - 0 R -
18 3 R 9 404 179.98 22 R 1 880 889.81
Deviations Approved In accordance with Paragraph 36 of the
Supply Chain Management Policy, all deviations from the official
procurement processes must be approved and recorded by the
Accounting Officer, and reported to Council. The approval of
deviations with a transaction value of up to R30,000 (VAT
included), has been delegated to the Manager: Supply Chain
Management. The total value of
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deviations approved by the Manager: Supply Chain Management for
the period 1 July 2019 to 30 September 2019 amount to R 989 804.05.
The list of approved deviations is attached as Annexure C. Herewith
a summary of deviations
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External Relations The SCM Unit works very closely with the
Provincial Treasury on all the legislative
requirements. A representative from the unit attended the SCM
Forum, which was hosted by the Provincial Treasury and held at Cape
Winelands District Municipality, Worcester on 12 July 2019.
Reporting Reports of all awards made above R100 000 have been
submitted to
- Provincial Treasury in terms of the supply chain management
circular no 19 of 2008. All awards made above R30 000 have been
registered on the National Treasury website.
Conclusion The Supply Chain Management Unit is continuously
improving its processes and procedures in order to ensure that
Council receives value for money in terms of demand and
acquisitions management.
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ANNEXURE A
FORMAL TENDERS (>R200,000) AWARDED: 1 JULY 2019 - 30
SEPTEMBER 2019
DATE CONTRACT
NO CONTRACT NAME AMOUNT
COMPLETION/ DELIVERY PERIOD
CONTRACTOR CONTRIBUTION
LEVEL
2019-07-30 T54/18/19 Supply and deliver Chlorine Gas, annual
tender R - 30 June 2020 Various Various
2019-07-30 T55/18/19 Supply and delivery Cationic Polyacrylamide
R - 30 June 2020 Various Various
2019-07-30 T57/18/19 Wastewater Sampling and Analysis R - 30
June 2022 AL Abbott and Associated (Pty)
Ltd 0
2019-07-30 T51/18/19 Riebeek Kasteel New Community Hall, phase 2
R 1 007 153.85 4 Months New Era Joinery cc 1
2019-08-27 T35/18/19 Gene Louw Sports Ground, Pavilion R 525
127.74 8 Weeks Masete Nong Construction 1
2019-08-27 T61/18/19 Supply & Delivery of Water Meters R 226
780.00 4 Weeks Ithuba Industries 1
2019-08-27 T01/19/20 Appointment of a Tourism Facilitator R 230
000.00 30 June 2020 MJvV Consulting 4
2019-08-27 T45/18/19 Supply Asphalting Services, 1 Jul '19-30
Jun ' 20 R - 30 June 2020 Roadmac Surfacing Cape (Pty) Ltd 1
2019-08-27 T39/18/19 MRB Traffic Station and Stores, roof
&
maintenance R 383 234.05 6 Months Ciko Projects 1
2019-08-27 T38/18/19 Building & Maintenance: Darling Bib, G
Pharaoh
& Security R 797 122.99 6 Months Ciko Projects 1
2019-08-27 T58/18/19 Purchase of Trailers R 144 026.00 8 Weeks
Invathi Staalwerke 2
2019-08-27 T50/18/19 Purchase of 1 ton extended CAB 4x2
Light
Delivery Vehicle R 357 995.00 3 to 4 Weeks
Fuzion Motors (Pty) Ltd t/a Perderberg Commercial
2
2019-08-27 T48/19/19 Purchase of 1x Tractor R 494 390.00 3 to 4
Weeks Simunye Fleet Management (Pty)
Ltd 1
2019-08-27 T46/18/19 Purchase of 1x Backhoe Loader R 1 625
760.90 20 Weeks Barloworld Equipment 1
2019-09-19 T06/19/20 Supply and delivery of LED Floodlights R 3
350 924.20 4-6 Weeks Siyphambili Electrical and
Industriel Supplies cc 1
2019-09-19 T05/19/20 Landscape Architectural Services for
RSEP,
Darling R -
To be determined based on works
instruction(s) ACG Architects (Pty) Ltd 1
2019-09-19 T47/18/19 Purchase Walk Behind Double Drum Roller
&
Trailer R 261 665.25 2-3 Weeks N Williams and Associates 1
2019-09-19 T07/19/20 Quantity Surveying Services - 30 June 2020
R - 30 June 2020 Turner and Townsend (Pty) Ltd 1
R 9 404 179.98
-39-
-
7
ANNEXURE B
INFORMAL TENDERS (>R30,000
-
8
ANNEXURE C
DEVIATIONS APPROVED BY MANAGER: SUPPLY CHAIN MANAGEMENT FOR THE
QUARTER 1 JULY 2019 TO 30 SEPTEMBER 2019
Supplier Name Deviation Type Purchase
Order Date Department Total
Saliet Fidei t/a Sure Swartland Travel
Impractical 2019-07-18 Protection Services R 13 448.47
IERM Impractical 2019-07-10 Civil Engineering Services R 3
630.00
Legalsuite Impractical 2019-07-18 Electrical Engineering
Services R 26 603.00
Provincial Gazette Impractical 2019-07-08 Development Services R
5 000.00
Channel Mobile Impractical 2019-07-09 Electrical Engineering
Services R 9 080.40
Saliet Fidei t/a Sure Swartland Travel
Impractical 2019-07-09 Electrical Engineering Services R 4
079.13
CHANNEL MOBILE Impractical 2019-07-17 Electrical Engineering
Services R 6 440.00
HetZwartland Impractical 2019-07-10 Development Services R 15
625.91
Watertite Guttering (Pty) LTD Emergency Item 2019-07-24 Civil
Engineering Services R 4 338.13
G W Trautmann Impractical 2019-07-24 Civil Engineering Services
R 5 773.00
Johannes Hendrik Conradie t/a Conradie Besproeiing
Impractical 2019-07-24 Civil Engineering Services R 15
792.38
Michiel Christoffel Du Preez Dippenaar t/a Hydromatic
Emergency Item 2019-07-30 Civil Engineering Services R 5
871.67
Media24 (Swartland Gazette) Impractical 2019-07-11 Corporate
Services R 2 760.00
HetZwartland Impractical 2019-07-11 Corporate Services R 2
367.56
Media24 (Swartland Gazette) Impractical 2019-07-08 Development
Services R 5 175.00
G W Trautmann Emergency Item 2019-07-24 Civil Engineering
Services R 2 760.00
WJ Cotter Electrical Emergency Item 2019-07-26 Civil Engineering
Services R 23 425.20
Saliet Fidei t/a Sure Swartland Travel
Impractical 2019-07-17 Electrical Engineering Services R 2
110.00
Media24 (Swartland Gazette) Impractical 2019-07-12 Development
Services R 5 692.50
HetZwartland Impractical 2019-07-12 Development Services R 5
682.15
The Provincial Gazette Impractical 2019-07-12 Development
Services R 2 500.00
Media24 - Die Burger Impractical 2019-07-18 Corporate Services R
4 968.00
Het Zwartland Impractical 2019-07-08 Development Services R 6
155.66
G W Trautmann Impractical 2019-07-24 Civil Engineering Services
R 8 090.83
WJ Cotter Electrical Emergency Item 2019-07-30 Civil Engineering
Services R 14 661.56
Channel Mobile Impractical 2019-07-30 Electrical Engineering
Services R 6 440.00
Saliet Fidei t/a Sure Swartland Travel
Impractical 2019-07-30 Civil Engineering Services R 17
692.00
Institute of Municipal Engineering of Southern
Africa t/a Imesa Impractical 2019-07-30 Civil Engineering
Services R 13 800.00
Saliet Fidei t/a Sure Swartland Travel
Impractical 2019-07-26 Corporate Services R 3 272.61
HetZwartland Impractical 2019-07-29 Development Services R 2
051.89
WJ Cotter Emergency Item 2019-08-01 Civil Engineering Services R
2 381.45
G W Trautmann Emergency Item 2019-08-07 Civil Engineering
Services R 10 025.13
WJ Cotter Emergency Item 2019-08-06 Civil Engineering Services R
3 521.69
Skaarland Ingenieurswerke Impractical 2019-08-13 Electrical
Engineering Services R 10 981.25
-41-
-
9
Supplier Name Deviation Type Purchase
Order Date Department Total
Lodewyk Fourie Steffens t/a LF Steffens
Sole Supplier 2019-08-14 Civil Engineering Services R 18
457.50
Asea Engineering and Supplies
Emergency Item 2019-08-06 Civil Engineering Services R 3
550.00
Workshop Electronics Sole Supplier 2019-08-05 Protection
Services R 8 997.50
G W Trautmann Emergency Item 2019-08-08 Civil Engineering
Services R 4 715.00
Adonis Fencing Emergency Item 2019-08-06 Civil Engineering
Services R 4 761.00
Platinum Pumps Impractical 2019-08-07 Civil Engineering Services
R 18 578.25
WJ Cotter Electrical CC Emergency Item 2019-08-01 Civil
Engineering Services R 27 057.78
Platinum Pumps Impractical 2019-08-07 Civil Engineering Services
R 17 876.75
Henrit Agri Emergency Item 2019-08-15 Civil Engineering Services
R 2 085.54
Compaction And Industrial Equipment Sales And Service
Sole Supplier 2019-08-21 Civil Engineering Services R 12
106.99
Thembile Petrus Dapula t/a T P Dapula
Impractical 2019-08-12 Corporate Services R 2 685.00
MA Powercable Solutions Emergency Item 2019-08-13 Electrical
Engineering Services R 5 500.00
Platinum Pumps Emergency Item 2019-08-16 Civil Engineering
Services R 15 129.40
G W Trautmann Impractical 2019-08-22 Civil Engineering Services
R 29 699.21
Maxal Projects (SA) Sole Supplier 2019-08-26 Civil Engineering
Services R 15 891.85
G W Trautmann Impractical 2019-08-16 Civil Engineering Services
R 29 699.21
Saliet Fidei t/a Sure Swartland Travel
Impractical 2019-08-13 Municipal Manager R 2 151.50
G W Trautmann Impractical 2019-08-16 Civil Engineering Services
R 12 144.00
Nicki Ford t/a 321 Design Impractical 2019-08-07 Civil
Engineering Services R 11 960.00
Platinum Pumps Impractical 2019-08-07 Civil Engineering Services
R 19 423.50
Saliet Fidei t/a Sure Swartland Travel
Impractical 2019-08-06 Corporate Services R 4 700.22
Moorreesburg Bandediens t/a Supa Quick Moorreesburg
Emergency Item 2019-08-19 Civil Engineering Services R 2
616.25
Integrity Control Systems Sole Supplier 2019-08-22 Electrical
Engineering Services R 4 716.99
Johan Angelo Dipaola t/a Heating and Cooling
Solutions Emergency Item 2019-08-28 Electrical Engineering
Services R 5 888.00
Platinum Pumps Impractical 2019-08-16 Civil Engineering Services
R 13 736.75
G W Trautmann Emergency Item 2019-08-27 Civil Engineering
Services R 3 912.30
Johan Bester Ingenieurswerke
Emergency Item 2019-08-26 Civil Engineering Services R 3
417.80
G W Trautmann Emergency Item 2019-08-29 Civil Engineering
Services R 5 935.15
Johan Bester Ingenieurswerke
Emergency Item 2019-08-30 Civil Engineering Services R 4
187.15
G W Trautmann Emergency Item 2019-08-22 Civil Engineering
Services R 5 491.25
Power Transformers Emergency Item 2019-08-29 Electrical
Engineering Services R 16 215.00
MA Powercable Solutions Emergency Item 2019-08-30 Electrical
Engineering Services R 6 200.00
Channel Mobile Impractical 2019-08-28 Electrical Engineering
Services R 6 440.00
MA Powercable Solutions Emergency Item 2019-08-28 Electrical
Engineering Services R 6 600.00
Saliet Fidei t/a Sure Swartland Travel
Impractical 2019-08-30 Development Services R 11 944.00
-42-
-
10
Supplier Name Deviation Type Purchase
Order Date Department Total
Saliet Fidei t/a Sure Swartland Travel
Impractical 2019-08-30 Corporate Services R 2 564.97
Maxal Projects (SA) Sole Supplier 2019-08-07 Civil Engineering
Services R 29 156.58
Moorreesburg Bandediens t/a Supa Quick Moorreesburg
Emergency Item 2019-08-30 Civil Engineering Services R 2
493.66
West Coast Escape Magazine Sole Supplier 2019-08-26 Corporate
Services R 10 000.00
Pamela Joy Kolbe Impractical 2019-08-16 Corporate Services R 20
000.00
Khwattu San Culture and Education Centre
Sole Supplier 2019-08-29 Corporate Services R 13 240.00
Mindmuzik Media(PTY)Ltd Impractical 2019-08-20 Protection
Services R 8 906.90
Big Al Projects Emergency Item 2019-08-13 Civil Engineering
Services R 5 524.00
Avalon Works t/a MSS Security
Impractical 2019-09-18 Civil Engineering Services R 11
688.00
Communication Network t/a COMNET
Emergency Item 2019-09-18 Electrical Engineering Services R 3
881.25
Avalon Works Pty Ltd t/a MSS Security Services
Impractical 2019-09-11 Electrical Engineering Services R 7
000.00
WESSA (The Wildlife and Environment Society of
South Africa) Sole Supplier 2019-09-11 Corporate Services R 10
600.00
Nicki Ford t/a 321 Design Impractical 2019-09-11 Civil
Engineering Services R 5 200.00
Avalon Works PTY LTD T/A MSS Security Services
Impractical 2019-09-12 Protection Services R 12 480.00
CSX Customer Services Impractical 2019-09-20 Corporate Services
R 7 762.50
Bredell's Beleggings t/a Automodell CC
Emergency Item 2019-09-17 Civil Engineering Services R 4
962.80
Avalon Works t/a MSS Security
Impractical 2019-09-11 Civil Engineering Services R 8 300.00
G W Trautmann Impractical 2019-09-17 Civil Engineering Services
R 6 095.00
Lumber & Lawn Impractical 2019-09-20 Civil Engineering
Services R 6 093.45
Maxal Projects (SA) Sole Supplier 2019-09-16 Civil Engineering
Services R 15 283.50
Henrit AGRI Impractical 2019-09-17 Civil Engineering Services R
2 757.48
M A Power Cable Solutions Emergency Item 2019-09-11 Electrical
Engineering Services R 6 200.00
Maxal Projects (SA) Sole Supplier 2019-09-16 Civil Engineering
Services R 10 598.40
Saliet Fidei t/a Sure Swartland Travel
Impractical 2019-09-06 Financial Services R 6 060.00
Media24 (Swartland Gazette) Impractical 2019-09-13 Development
Services R 5 347.50
HetZwartland Impractical 2019-09-17 Development Services R 5
524.31
Ducharme Asset Management and
Accounting Impractical 2019-09-26 Financial Services R 8
222.50
Channel Mobile Impractical 2019-09-23 Electrical Engineering
Services R 9 660.00
Ontrack Vision Solutions Impractical 2019-09-25 Financial
Services R 28 000.00
Media24 (Swartland Gazette) Impractical 2019-09-20 Development
Services R 2 760.00
Saliet Fidei t/a Sure Swartland Travel
Impractical 2019-09-23 Municipal Manager R 6 070.00
-43-
-
11
Supplier Name Deviation Type Purchase
Order Date Department Total
Hetzwartland Impractical 2019-09-26 Development Services R 3
314.59
Media24 (Swartland Gazette) Impractical 2019-09-30 Development
Services R 2 070.00
Communication Network t/a COMNET
Impractical 2019-09-03 Electrical Engineering Services R 5
152.00
Viking Pony Africa Pumps t/a Tricom Africa
Sole Supplier 2019-09-16 Civil Engineering Services R 25
246.92
Platinum Pumps (Pty) Ltd Emergency Item 2019-09-03 Civil
Engineering Services R 29 330.75
Maxal Pro