NOTICE OF COUNCIL MEETING - Coorong District Council · Civic Prayer Almighty God, help ... 2 Amendment to flag raising procedures ... under section 33 of the Road Traffic Act 1961

Coorong District Council

Ordinary Council Meeting Agenda 15 September 2015

NOTICE OF COUNCIL MEETING

You are hereby advised that an Ordinary Meeting of the Coorong District Council will be held at the Coorong Civic Centre Chambers, 95 – 101 Railway Terrace, Tailem Bend on Tuesday 15 September 2015 commencing at 2:00pm.

Vincent Cammell CHIEF EXECUTIVE OFFICER

A G E N D A Tuesday 15 September 2015

Coorong Civic Centre Chambers, Tailem Bend 2:00pm

Civic Prayer

Almighty God, help us to duly and faithfully carry out our numerous duties to the best of our judgement and ability for the advancement of this district and the benefit of all whom we are here to serve.

Amen

Indigenous Acknowledgement The Coorong District Council acknowledges the traditional owners of the land on which we meet. 1. APOLOGIES Cr. Julie Barrie 2. CONFIRMATION OF MINUTES Ordinary meeting held on 18 August 2015 3. MINUTE ACTION LIST 4. QUESTIONS

4.1 Questions with Notice .................................................................................................... Nil 4.2 Questions without Notice ........................................................................................... SG-2

5. PETITIONS ............................................................................................................................. Nil 6. DEPUTATIONS…………. ................................................................................................... SG-4

7. REPORTS BY MEMBERS 7.1 MAYOR’S REPORT ................................................................................................... SG-5 7.2. ELECTED MEMBERS’ REPORTS ................................................................................ Nil

Note: The page numbering is split between the sections ie. SG = Strategy & Governance, CC = Community & Corporate, IA = Infrastructure & Assets


Ordinary Council Meeting Agenda 15 September 2015

8. NOTICES OF MOTION ......................................................................................................... Nil 8.1 MOTIONS WITHOUT NOTICE .......................................................................................... SG-9 9. STRATEGY & GOVERNANCE REPORT ....................................................................... SG-10 1 Submission regarding the Select Committee on the Murray-Darling Basin Plan .. SG-10 2 Amendment to flag raising procedures .................................................................. SG-15 3 Murray Mallee Community Transport Scheme – exemption from requirement to establish an audit committee ............................... SG-18 LAST PAGE .......................................................................................................... SG-19 10. SECTION 41 COMMITTEES AND SECTION 43 SUBSIDIARIES. ................................ SG-20 1 Tintinara Community Gymnasium Committee – minutes of meeting held 17 August 2015 .............................................................. SG-20 2 Meningie Cemetery Committee – minutes of meeting held 11 August 2015 ........ SG-21 3 Tintinara War Memorial Hall Committee – minutes of meeting held 18 August 2015 .............................................................. SG-22 4 Tintinara Homes and Community Centre Committee – minutes of meeting held 1 September 2015 .......................................................... SG-23 5 Tintinara Community Men’s Shed Committee – minutes of meeting held 1 September 2015 .......................................................... SG-24 LAST PAGE .......................................................................................................... SG-24 11. COMMUNITY & CORPORATE REPORT ......................................................................... CC-1 1 2014/15 financial statements – certification authority .............................................. CC-1 2 Boundary realignment, land division and the subsequent extinguishment and creation of easements ...................................................................................... CC-2 3 2015 Elected Member & Staff Christmas Function.................................................. CC-4 4 2015/16 Council office closure for Christmas/New Year ......................................... CC-6 LAST PAGE ............................................................................................................ CC-6 12. INFRASTRUCTURE & ASSETS REPORT ......................................................................... IA-1 1 Wellington Shores Investments Pty Ltd – consent for the deposit of a plan of division .............................................................. IA-1 2 Intention to grant a lease to Country Health SA Local Health Network over Tintinara and Coonalpyn Community Health Centres ....................................... IA-3 3 Lay on the table – Intention to grant a ground lease for hangar – Meningie aerodrome ........................ IA-7 LAST PAGE .............................................................................................................. IA-9 13. INFORMATION DOCUMENT ..................................................... UNDER SEPARATE COVER

14. CONFIDENTIAL ITEMS ....................................................................................................... C-1 1 Confidential minute action list ..................................................................................... C-1 2 Annual confidential minute review .............................................................................. C-1 LAST PAGE ............................................................................................................... C-1 15. CLOSURE

*denotes completed item and removal will occur at following month’s agenda.

Minute Details Responsible officer

Target completion date

Notes Review

Minute action list 2015/16

187/15 August

MOTION WITHOUT NOTICE Moved Cr. Simcock, Sec. Cr. Middleton that Council approve the additional attendance of Cr. Wright at the 2015 National Local Roads and Transport Congress on 17 – 19 November 2015 and cover all associated costs.

D Mosel

September 2015

Cr. Wright registered and advised accordingly.

Complete

188/15 August

MOTION WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. Leng that a letter be written to Primary Industries and Regions South Australia (PIRSA) requesting a counsellor (mental health and wellbeing/economic stability) be made available to the fishing industry, in particular the Lower Lakes and Coorong.

V Cammell

August 2015

Request sent 24 August 2015.

Complete

189/15 August

APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICER Moved Cr. Bland, Sec. Cr. Simcock that Council: 1. Note the appointment of Natalie Traeger, Director Community & Corporate

as Acting Chief Executive Officer for the period 28 September – 4 October 2015 inclusive;

2. Note the appointment of David Mosel, Director Infrastructure & Assets as Acting Chief Executive Officer for the period 5 October – 11 October 2015 inclusive.

V Cammell

August 2015

Complete

190/15 August

REINSTATEMENT OF SPEED LIMIT – PRINCES HIGHWAY (UPPER SOUTH EAST) Moved Cr. Arthur, Sec. Cr. Leng that Council write to the South East Local Government Association outlining:

It’s support for the retention of 110km/hr speed limits on arterial regional roads and for appropriate funding for the upkeep of regional roads to a fit for purpose standard;

The reinstatement of the 110km/hr speed limit on the Princes Highway between Meningie and Salt Creek.

B Jarvis

August 2015

Response sent 20 August 2015.

Complete

191/15 August

2015 LOCAL GOVERNMENT ASSOCIATION CONFERENCE AND ANNUAL GENERAL MEETING Moved Cr. O’Hara, Sec. Cr. Barrie that Council: 1. Endorse the attendance of Mayor Cr. Neville Jaensch, Deputy Mayor Cr.

Bland and the Chief Executive Officer at the 2015 Local Government Association Conference and Annual General Meeting on 29 – 30 October 2015;

2. Agree to fund all costs associated with attendance at the meeting.

B Jarvis

September 2015

Delegates registered.

Complete




Notes Review

192/15 August

COUNCIL STATEMENT ON LONG NOSED FUR SEAL POPULATION Moved Cr. Simcock, Sec. Cr. Leng that Council endorse the following position statement in relation to the Long nosed fur seal population:

“In the interest of residents, commercial fishermen and in an effort to maintain Ramsar sites of significant importance, Council supports the removal of the Long nosed fur seal population from the Coorong, Murray River & Mouth and Lakes Albert & Alexandrina.”

V Cammell

August 2015

Complete

193/15 August

REVIEW OF 2012 – 2016 STRATEGIC MANAGEMENT PLAN Moved Cr. Simcock, Sec. Cr. Leng that Council: 1. Adopt the Review Paper of the Coorong District Council Strategic

Management Plan 2012 – 2016 as part of the comprehensive review of the current strategic management plan as required by Council after the November 2014 local government periodic election;

2. Authorises the Chief Executive Officer to make any minor amendments (plus those captured at the briefing session on 18 August 2015) to the Review Paper of the Coorong District Council Strategic Management Plan 2012 – 2016 prior to community engagement to improve grammar, punctuation and formatting, correct any incorrect document references and hyperlink to further documents that may provide useful background information for the community;

3. Authorises the Chief Executive Officer to integrate feedback from Elected Members received under separate cover and any other ideas as raised;

4. Undertake a period of community engagement on the Review Paper of the Coorong District Council Strategic Management Plan 2012 – 2016 by summarising the content and referring to the review paper in a community issues brochure and using the key influencers as a trigger for community survey work and future community workshops.

B Croser

September 2015

Community engagement period underway and community forums scheduled for mid-late September 2015.

Complete

194/15 August

STRATEGIC PLANNING & POLICY DEVELOPMENT COMMITTEE – MINUTES OF MEETING HELD 16 JULY 2015 Moved Cr. Bland, Sec. Cr. Barrie that Council receive the minutes of the Strategic Planning & Policy Development Committee meeting held on 16 July 2015.

B Jarvis

August 2015

Complete

195/15 August

MURRAY & MALLEE LOCAL GOVERNMENT ASSOCIATION – MINUTES OF ANNUAL GENERAL MEETING HELD 5 AUGUST 2015 Moved Cr. Bland, Sec. Cr. Leng that Council receive the minutes of the Murray & Mallee Local Government Association annual general meeting held on 5 August 2015.

B Jarvis

August 2015

Complete

196/15 DEVELOPMENT ASSESSMENT PANEL – ANNUAL PERFORMANCE




Notes Review

August REVIEW Moved Cr. Leng, Sec. Cr. Barrie that Council: 1. Note the performance of the Coorong District Council Development

Assessment Panel since its last review in December 2014; and 2. Resolve to reappoint Jeff Klitscher as the Independent Presiding Member of

the Coorong District Council Development Assessment Panel for a further twelve (12) months, to be reviewed in August 2016; and

3. Resolve to reappoint Graham Gaston and Kerry Simcock as Independent Members of the Coorong District Council Development Assessment Panel for a further twelve (12) months, to be reviewed in August 2016.

N Traeger

September 2015

Complete

197/15 August

DEVELOPMENT ASSESSMENT PANEL – TERMS OF REFERENCE REVIEW Moved Cr. Barrie, Sec. Cr. Simcock that Council adopt the reviewed Development Assessment Panel Terms of Reference as tabled.

N Traeger

September 2015

Complete

198/15 August

COUNCIL BANK ACCOUNT – CHANGE IN SIGNATORIES Moved Cr. Bland, Sec. Cr. Barrie: 1. That the signatories of the Coorong District Council bank accounts be

Vincent Cammell (Chief Executive Officer), Nat Traeger (Director Community & Corporate), Ben Rasigatale (Manager Corporate Services), Jim Quinn (Manager Development & Environmental Services), Katrina Fromm (Senior Finance Officer), Sacha Holme (Finance Officer), Kimberley Jacobs (Finance Officer) and Richard Boscence (Information Services Coordinator);

2. That Council notes the above signatories and the payment authorisation processes are in accordance with Council’s defined internal controls and accounting standards.

N Traeger

August 2015

Item noted, Bank SA advised.

Complete

199/15 August

STRATEGIC LIBRARIES PLANNING PROJECT – GRANT OPPORTUNITY Moved Cr. Middleton, Sec. Cr. Barrie: 1. That Council accepts the one for one $7,800 grant from Public Library

Services for the implementation of initiatives contained in the Libraries Forward Plan;

2. That Council increases its operational budget for libraries from $63,514 to $71,314.

N Traeger

August 2015

Complete

200/15 August

TEMPORARY ROAD CLOSURE – COOMANDOOK AREA SCHOOL FUN RUN Moved Cr. Barrie, Sec. Cr. Leng: 1. That Council approve the temporary closure of Parkin Hall Road,

Coomandook for the Coomandook Area School Fun Run 2015 as an event under section 33 of the Road Traffic Act 1961 on Monday 7 September

D Mosel

September 2015

Process commenced. Event undertaken.

Complete




Notes Review

2015; 2. Council consent to the Commissioner of Police issuing a Road Closure

Order pursuant to section 33 of the Road Traffic Act for the temporary closure of Parkin Hall Road, Coomandook from 11:30am - 1:30pm;

3. In accordance with section 33(3) of the Road Traffic Act, at least two clear days prior to the event, Council advertise a copy of this order in the local newspapers;

4. Install and remove appropriate traffic control devices by suitably qualified Council employees to give effect to the closure;

5. That Council advise the Department of Planning, Transport and Infrastructure accordingly.

201/15 August

INTENTION TO GRANT A GROUND LEASE FOR HANGAR - MENINGIE AERODROME Moved Cr. Arthur, Sec. Cr. Simcock that the item lay on the table until the next Council meeting.

M Collins

September 2015

Pending discussion prior to September 2015 Council meeting.

September 2015

202/15 August

PARTIAL ROAD CLOSURE – PORTION OF PUBLIC ROAD IN SA MOTORSPORT PARK SITE Moved Cr. Simcock, Sec. Cr. Leng: 1. That Council authorises the commencement of the process to close a

portion of the unmade public road that runs between the Dukes Highway and Callitris Road adjoining Lot 20 Hundred of Seymour in accordance with the Roads (Opening & Closing) Act 1991 including:

- Preparation of preliminary plans - Preparation of a statement of affected parties; and - Undertaking community engagement

2. That Council authorise the preparation and implementation of an agreement with Peregrine Corporation, committing them to purchase the land at an agreed price based on a pro-rata rate to the purchase price for the rest of the site and to cover all of Council’s costs for the process and the transfer of the land subject to:

- The outcome and Council direction as a result of community engagement; and

- Successful completion of the Road Process Order 3. That Council, pursuant to section 37(b) of the Local Government Act 1999,

authorises the Mayor and Chief Executive Officer to enter into and execute

M Collins

March 2016

Cameron Lock engaged to commence the closure process Norman Waterhouse engaged to draw up agreements to purchase and for costs.

March 2016




Notes Review

all documentation necessary to complete the road closure process.

149/15 July

MOTION WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. Leng that the Mayor and Chief Executive Officer discuss the recent Murray Mallee Community Transport Scheme accreditation results with partner councils regarding the scheme’s governance and accounting standards.

V Cammell

November 2015

Chief Executive Officer met with MMCTS Coordinator on 21 August 2015. DCSI are yet to provide formal final documentation on review.

October 2015

150/15 July

MOTION WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. O’Hara that Council: 1. Work with the adjoining landowners regarding repair of fence line along

Pink Lake (Princes Highway); 2. Engage with the Department of Planning, Transport and Infrastructure and

the Department of Environment, Water and Natural Resources regarding longer term safety and signage options.

D Mosel

October 2015

On on-site meeting has been undertaken with representatives from DPTI. It was resolved to increase the bollards adjacent to the parking bay eliminating access to the Pink Lake. Works are expected to be undertaken late September. A meeting with the adjoining landowners is still to be scheduled.

October 2015

153/15 July

MURRAY DARLING ASSOCIATION – 2015 ANNUAL GENERAL MEETING AND CONFERENCE Moved Cr. Bland, Sec. Cr. Wright that Council approve the attendance of up to three (3) councillors at the Murray Darling Association 2015 National Conference and Annual General Meeting, and that preliminary travel arrangements be undertaken.

B Jarvis

September 2015

Cr. Leng attended conference on Council’s behalf.

Complete




Notes Review

156/15 July

COMPLETION OF ORDINARY RETURNS – ELECTED MEMBERS AND STAFF Moved Cr. Simcock, Sec. Cr. Middleton: 1. That Elected Members, in accordance with section 66 of the Local

Government Act 1999, complete the ordinary return form and return to the Chief Executive Officer by 28 August 2015;

2. That Council determine in accordance with section 111 of the Local Government Act 1999 that section 111(b) apply to any officer of the Council who provides a report for consideration or, by delegation, is authorised to order any goods or services from any external provider or supplier to a value of $5,000 and above.

B Jarvis

September 2015

Complete

159/15 July

TINTINARA DEVELOPMENT GROUP – MINUTES OF MEETING HELD 13 APRIL 2015 Moved Cr. Barrie, Sec. Cr. Middleton: 1. That Council receive the minutes of the Tintinara Development Group

meeting held on 13 April 2015;

2. That the recommendations regarding cemetery rabbit control, Emu Springs Road solar lighting and extension of walking trail project be forwarded to the relevant department for consideration.

Trial to support solar lighting on Emu Springs Road footpath Extension of walking trail to link Northcott Terrace

B Jarvis D Mosel

August 2015 August 2015

On-site meeting held with the Tintinara Development Group on Monday 17 August 2015.

Complete Complete

160/15 July

TINTINARA DEVELOPMENT GROUP – MINUTES OF MEETING HELD 6 JULY 2015 Moved Cr. Barrie, Sec. Cr. Middleton: 1. That Council receive the minutes of the Tintinara Development Group

meeting held on 6 July 2015;

2. That the recommendations and correspondence regarding extension of the footpath on Carcuma Road and the request for a review of speed limits into Tintinara be reviewed with officers of the Infrastructure & Assets department as soon as practicable.

Extension of walking trail Review of speed limits into Tintinara

B Jarvis D Mosel

August 2015 August 2015

On-site meeting held with the Tintinara Development Group on Monday 17 August 2015.

Complete Complete

171/15 July

2015 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS Moved Cr. Bland, Sec. Cr. Leng that Council approve the attendance of the Director Infrastructure & Assets and Cr. O’Hara (with Cr. Wright as proxy) at the 2015 National Local Roads and Transport Congress on 17 – 19 November 2015 and cover all associated costs.

D Mosel

August 2015

Delegates registered.

Complete




Notes Review

175/15 July

MENINGIE OVAL – INTENTION TO LEASE Moved Cr. Bland, Sec. Cr. Simcock that Council: 1. Rescind minute 185/12; 2. Commence a period of community engagement concerning it’s proposal to

grant a licence for a period of 21 years, to be superseded by the granting of a ground lease of 21 years to Meningie Community Sports Ground Inc. over Crown Land section 336 Hundred of Bonney (Crown Record 5754 Folio 485);

3. Apply for the consent of The Minister to grant a lease over Crown Land section 336 Hundred of Bonney (Crown Record 5754 Folio 485);

4. Agree to release the Meningie Netball Club from their current licence agreement on the execution of a new ground lease or licence to Meningie Community Sports Ground Inc. and refund the preparation costs that they incurred for this agreement on a pro-rata basis for the unexpired term;

5. Incorporate terms in the agreements to include; a 21 year fixed term, Council to provide maintenance assistance of the communal areas as resources allow and Council to assume responsibility for the day-to-day maintenance of the toilet facilities on the proviso that they remain open to the public at all times;

6. Agree that the Meningie Oval and Playground Support (MOPS) playground and the BMX track are specifically excluded from the lease and licence agreements;

7. If no submissions are received as a result of the community engagement period, Council authorise the Mayor and Chief Executive Officer to execute a new licence agreement to the Meningie Community Sports Ground Inc. for a term of 21 years (to be terminated on the execution of a ground lease agreement) and subsequently a ground lease agreement for a period of 21 years, subject to consent being received from The Minister.

M Collins

November 2015

Community engagement underway.

November 2015




Notes Review


114/15 June

MOTION WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. Leng that in reference to Benparts Pty Ltd – intention to grant licence for water pipeline, Council: 1. Support the location of a pipeline on community land titles Section 329

Crown Record 6025/699; 2. Support the location of a pipeline in the sections of road reserve as tabled; 3. Support the access point to the lake on road reserve subject to the

following: o Access is for pipeline only o No shore based pumping mechanisms or support infrastructure is

to be constructed or used; o Installation of an electrical meter and a Council approved cabinet

are excluded from the above; o The access for pipeline is given subject to use of submersible type

pumps that are attached to the underside of a jetty/boardwalk type structure;

o All access to land is non-exclusive, with Council reserving rights to locate other pipelines in this location;

o Access to Lake Albert is conditional on the applicant facilitating access for other pipelines that may be developed to their jetty/boardwalk structure for water access (subject to reasonable commercial use fees);

o Jetty/boardwalk length is limited to 120 metres subject to all appropriate approvals being received and Council sign off in relation to design;

4. Require community access to be granted to jetty/boardwalk in lieu of any payment for use of Council road reserves and community land for the pipeline;

5. Delegate authority to the Chief Executive Officer to negotiate the above agreements;

6. Delegate authority to the Mayor and Chief Executive Officer to sign and seal all required documentation to enable installation of pipeline and creation of access point to the lake;

7. That all approvals are subject to any secondary approvals required from Crown Lands, Department of Environment, Water and Natural Resources,

D Mosel

July 2015

Application superseded following receipt of new application from Benparts Pty Ltd.

Complete




Notes Review

Department of Planning, Transport and Infrastructure and Council’s planning requirements.

140/15 June

2015 LGA ROADS & WORKS CONFERENCE Moved Cr. Wright, Sec. Cr. Middleton that Council support the attendance of Councillors Arthur, Bland, Leng, Middleton, O’Hara and Wright at the 2015 LGA Roads and Works Conference and agree to meet all associated costs.

D Mosel

July 2015

Delegated registered.

Complete

141/15 June

INTENTION TO GRANT A GROUND LEASE FOR A HANGAR – MENINGIE AERODROME Moved Cr. Barrie, Sec. Cr. Leng that Council: 1. Commence a period of community engagement concerning it’s intention to

grant a ground lease over a portion of Certificate of Title Volume 5947 Folio 875, for a period of five (5) years with a right of renewal for a further five (5) years to Steve and Linda Alexander for the purpose of an aircraft hangar;

2. Set an initial annual rent of $1,200 to increase annually in accordance with the preceding years CPI (with initial lease preparation costs) in accordance with Council’s schedule of fees and charges;

3. Subject to no negative feedback being received during the community engagement period, authorise the Mayor and Chief Executive Officer to affix the common seal of Council to relevant lease documentation;

4. Requires a further report to be presented should any negative feedback be received during the community engagement period.

M Collins

October 2015

Community engagement undertaken and completed on 10 August 2015. No responses received. Superseded by subsequent report to Council (August 2015).

Complete

142/15 June

MENINGIE OFFICE – SHARED USE AND UPGRADE PROPOSAL Moved Cr. Leng, Sec. Cr. O’Hara that Council: 1. Authorise a budget allocation of $35,000 for alteration and improvement

works to the Meningie Council office; 2. Authorise the Chief Executive Officer to negotiate terms for a Memorandum

of Understanding/Occupancy agreement between Council and the Lakes Hub to allow for the Lakes Hub to share space in the Meningie Council Office with Council in return for providing customer service cover for Council as reasonably required;

3. Authorise the Mayor and Chief Executive Officer to affix the common seal of Council to documentation to formalise the arrangement between Council and the Lakes Hub.

M Collins V Cammell B Jarvis

July 2015 September 2015 September 2015

Documentation for occupancy and service agreement being finalised. Local contractor engaged to carry out renovation and alteration works to the office building.

Complete September 2015 September 2015

143/15 June

TINTINARA OFFICE – LICENCE AGREEMENT WITH BIOSECURITY SA Moved Cr. Barrie, Sec. Cr. Wright that Council: 1. Authorise the Chief Executive Officer to negotiate terms for the granting of

a new licence agreement to Minister for Agriculture, Food and Fisheries represented by Biosecurity SA for the use of office space in the Tintinara

M Collins

September 2015

Draft agreement drawn up and sent to PIRSA for

September 2015




Notes Review

Council office for a maximum period of five (5) years; 2. Authorise the Mayor and Chief Executive Officer to affix the common seal

of Council to a licence agreement between Minister for Agriculture, Food and Fisheries represented by Biosecurity SA and Coorong District Council for use of office space in the Tintinara Council office.

B Jarvis

October 2015

review and execution.

October 2015

072/15 Apr

BOUNDARY AND TOWN ENTRY SIGNAGE PROJECT Moved Cr. Wright, Sec. Cr. Simcock that Council: 1. Approve the over-arching design parameters for guiding sign design in

order to finalise tender documentation; 2. Note the proposed costs and associated staging for district level and town

entry signage across the district in order to finalise tender documentation.

A Del Rio/ B Croser

September 2015

Tenders being assessed, subject to further Elected Members’ briefings.

October 2015

055/15 Mar

LAKE ALBERT CARAVAN PARK – INTENTION TO LEASE PORTION OF SECTION 379 HUNDRED OF BONNEY FOR LOW-COST RV PARKING Moved Cr. Arthur, Sec. Cr. Barrie that Council: 1. Authorise a period of community engagement in accordance with Council’s

policy, and apply for Crown Land consent regarding it’s intention to lease the potion of section 379, Hundred of Bonney Crown Record 5754/489 to Lake Albert Caravan Park, for use as low cost Recreational Vehicle (RV) parking and occasional overflow camping for a initial term of five (5) years;

2. Be presented with a further report and recommendation on the conclusion of the community engagement process.

M Collins

October 2015

Community engagement concluded 16 June 2015. Meeting to be held with owners of the caravan park to discuss their concerns and whether they wish to proceed, prior to a further report being presented to Council.

October 2015

209/14 Aug

LOT 27 WASHPOOL ESTATE – VARIATION OR TERMINATION OF EXISTING LEASE, DEVELOPMENT APPLICATION FOR LAND DIVISION AND SALE OF LAND Moved Cr. Jaensch, Sec. Cr. McKinna: 1. Council authorise the Chief Executive Officer to commission a site survey

and preliminary plan for the division of Lot 27 Wellington East, Certificate of Title Volume 5396 Folio 181;

2. Council grant authority for the Chief Executive Officer to negotiate either a Deed of Variation or termination of the lease with the Washpool Estate Reserve Residents Association in order to vary the leased area to exclude

M Collins M Collins

October 2014 October 2015

Survey undertaken and plan drawn up. Subject to further Council briefing session to

Complete Ongoing




Notes Review

the upper portion of Lot 27, which has had its classification of community land revoked, from the lease.

3. Council authorise the Chief Executive Officer to lodge a development application for land division and take all further steps as required to facilitate the division of the land;

4. On successful completion of items 1, 2 and 3, Council authorise the Chief Executive Officer to dispose of the upper portion of Lot 27 Washpool Estate in accordance with Council’s policy for disposal of Council land and other assets;

5. Council delegates to the Chief Executive Officer authorisation to undertake all actions necessary to enact items 1 – 4 above;

6. Council authorise the Mayor and Chief Executive Officer to affix the common seal of Coorong District Council, as required, to a contract of sale and memorandum of transfer.

M Collins M Collins


determine preferred direction of Council. Survey plan has been drawn up by Cameron Lock Surveyors. Sub division now completed.

Complete October 2015




Notes Review


044/14 Mar

WELLINGTON EAST LAND SWAP Moved Cr. Simcock, Sec. Cr. Klitscher: 1. That Council agree to swap Lot 111 Wellington East with Smith

Management Group Pty Ltd for the portions of Lot 107 that run parallel to Seymour Drive and the lake entrance from the River Murray, and that these be incorporated into Lot 108 Wellington East, as indicated (marked in red) on the plan attached (formal surveys to be drawn up);

2. That a public ‘right of way’ is created over the lake entrance from the River Murray;

3. That a condition of the land swap will be the creation of an easement for Council over the land marked ‘D’ (highlighted in yellow), but that Council will be flexible regarding changing the position of this easement in the future in order to facilitate any Development Plans approved, provided adequate unrestricted access is maintained to Council’s water infrastructure;

4. That each party will be responsible for their own legal costs, but that Smith Management Group Pty Ltd will be liable for all other costs associated with the transaction, including, but not limited to, survey costs, transfer costs and any stamp duty that may be payable on the transactions.

M Collins

September 2015

Plans and applications for land division received by Council. Subject to report at September 2015 Council meeting.

September 2015

022/14 Feb

LOTS 22, 23 AND 24 TAILEM BEND – INTENTION TO LEASE AND VARIATION TO TAILEM BEND FOOTBALL CLUB LEASE AREA Moved Cr. Wright, Sec. Cr. Klitscher that Council: 1. Authorise the Director Infrastructure & Assets to connect treated water to

the allotments from Council’s Community Wastewater Management Scheme;

D Mosel

March 2015

In consultation with SA Health, Council have been advised that we are unable to connect CWMS Recycled Water for livestock consumption. The advice was in reference to the Recycled Water

Complete




Notes Review

2. Authorise the Chief Executive Officer to commence an expression of

interest campaign for the lease of the land for grazing purposes. At the conclusion of the expression of interest campaign, a further report and recommendation be presented to Council;

3. Authorise the Mayor and Chief Executive Officer to execute a variation to the lease to the Tailem Bend Football Club, at no cost to the club, to incorporate the netball courts that encroach onto Lot 23 Hundred of Seymour.

D Mosel M Collins


Guidelines issued by SA Health. EOI campaign to be launched for the lease of the land without water connection. Further actions subject to a briefing session provisionally to be held prior to October 2015 Council meeting.


406/13 Nov

NOTICE OF MOTION – WATERFRONT RESERVES Moved Cr. McKinna, Sec. Cr. Simcock: 1. That Council rescind points 7, 8, 15.1 and 15.2 of minute 366/12

(Waterfront Reserves); 2. That, subject to a new Community Land Management Plan being adopted

for Lot 103, Council approach the Washpool Estate Reserve Residents Association with a view to negotiating a lease to them of lots 103, 28, 29 and 30 Washpool Estate;

3. Subject to terms being agreed with Washpool Estate Reserve Residents Association, or a new association, Council commence a period of community engagement regard its intention to lease lots 103, 28, 29 and 30 Washpool Estate;

4. At the conclusion of the community engagement period, a report and recommendation be presented to Council.

M Collins

May 2014 October 2015 October 2015 October 2015

Further action subject to briefing session prior to October 2015 Council meeting.

Complete October 2015 October 2015 October 2015




Notes Review


198/13 June

MOTION WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. Dawes that Council proactively work towards the provision of a facility to assist in addressing the social, health and wellbeing issues faced by the Meningie and surrounding communities.

V Cammell

2017

As per 2015/16 Third Quarter Budget review discussion with Elected Members on 5 May 2015.

Ongoing




Notes Review


128/11 April

TINTINARA AERODROME MINUTES 1. That Council receives the minutes from the Tintinara Aerodrome

Committee meeting held 22 March 2011. 2. That the Director of Infrastructure and Assets to meet with Committee

to ascertain and investigate Management Plan for the whole area and bring back to the next Council meeting.

B Jarvis D Mosel

April 2011 July 2015

Feasibility study has been sent to Planning Department for review and comment. Outcomes of June 2015 internal meeting yet to be considered/implemented.

Complete Ongoing

086/11 February

BOAT RAMPS AND JETTIES - CONDITION ASSESSMENT Moved Cr. Jaensch, Sec. Cr. McKinna: 1. Undertake immediate maintenance works as suggested in the GHD

Boat Ramp and Jetties Report on the following facilities: Fred’s Landing Narrung Boat Ramp and Jetty Meningie Lions Park Boat Ramp and Jetty Meningie Sailing Boat Ramp and Jetty

2. Investigate the option of providing additional facilities at the Narrung Boat Ramp to improve the land and water approaches;

3. Develop a management plan for all Boat Ramps and Jetties incorporating ongoing maintenance and capital expenditure.

D Mosel

In consultation with SA Boating Facilities Advisory Committee, suitably qualified organisations are being approached in regard to Management Plan.

Complete Complete Ongoing




Notes Review


022/10 January

NATIVE VEGETATION Moved Cr. Klitscher Sec. Cr. Harkness that Council delegate to the Roadside Vegetation Management Plan Working Group to consider the proposed amendments suggested by the Native Vegetation Council and submit a response to the Native Vegetation Council.

D Mosel

June 2015

A review of the current “Roadside Vegetation Management Plan 2010” has commenced. Clarification has been sought from DEWNR as to Council’s requirement to develop a roadside vegetation management plan. Road safety issues, supply of services and adjacent landholders’ needs are all within constraints of the limited resources required to execute the above.

Ongoing

Coorong District Council Ordinary Council Meeting Agenda 15 September 2015

SG-2

4.1 QUESTIONS WITH NOTICE

NIL

4.2 QUESTIONS WITHOUT NOTICE Go to index


SG-3

5.1 PETITIONS

NIL Go to index


SG-4

6. DEPUTATIONS Council’s Code of Practice – Proceedings of Council and Committee Meetings, underpinned by the Local Government Act 1999 and Local Government (Procedures at Meetings) Regulations 2013 provides that:

A Deputation may be made by a person or group who wish to appear personally before a Council or Council Committee meeting in order to speak on a particular matter. A person wishing to appear as a Deputation must deliver a written request to the Principal Office of the Council. The request is forwarded to the Mayor who will decide if the request is granted or refused. If it is refused the Mayor must report the decision to the next meeting of the Council or Council Committee. The Council may resolve to allow a Deputation to appear despite a contrary ruling by the Mayor. Deputations are limited to a maximum of three (3) per Council meeting. A request for a Deputation must be received at the Principal Office of the Council by mid-day on the day of the meeting at which the Deputation wishes to appear. Any request for a Deputation received after this time will be treated as a request to appear at the next ordinary meeting of the Council. The hearing of a Deputation may be referred to the relevant Council Committee unless the person/s seeking the deputation request to be heard at a Council meeting. Attendance or non- attendance must be notified in writing with details of the date and time of the meeting as well as the length of time to speak (if approved). Persons are allocated a 10 minute time limit in which to address the meeting excluding questions. This time can be extended by a resolution of the Council or Committee. Elected Members will be invited to ask questions after the Deputation.

There are no deputation requests for the 15 September 2015 Council meeting. Go to index

http://www.coorong.sa.gov.au/webdata/resources/files/Code%20of%20Practice%20for%20Proceedings%20of%20Council%20&%20Committee%20Meetings,%20September%202012.pdf


SG-5

7.1 MAYOR’S REPORT

Councillor Neville Jaensch

Meetings attended August – September 2015

August 2015

19 Tour of South Australian Health and Medical Research Institute, Adelaide Most impressive. 400+ employees in residence, so obviously is operational.

19 Developing Places showcase, SAHMRI auditorium, Adelaide Deputy Premier gave the keynote speech followed by one from Victoria giving reasons for high density housing (ie. minimise the sprawl from Melbourne) and two from South Australia. Also spoke on the need to redevelop old sites (residential buildings down to a footprint of a basic garage plus several stories up). Low cost, high demand with quality, not a ghetto-effect. Deputy Premier was very assertive on development of old residential areas into high density housing. We may find with our current reviews of towns that some high quality/high density housing should occur with the green field sites to give a more rounded plan.

20 Monthly media meeting, Tailem Bend

20 Meeting with Chief Executive Officer, Cr. Leng and media consultant re: best ways to bring forward Coorong District Council’s needs through Murray Darling Association Region 6, Tailem Bend

20 Funeral – the late Mr Bob Millak, Tailem Bend Mr Millak was one of the two surviving World War II veterans in Tailem Bend.

21 Long-nosed fur seal working group inaugural meeting, Adelaide Refer communiqué as follows.

24 Meeting with Chief Executive Officer and Geoff Nicholls re: bypass options for Tailem Bend

28 SA Water Memorandum of Understanding meeting with key landholders, Tailem Bend A well run meeting. All participated well in a constructive way and Council will hold more meetings.


SG-6

September 2015

3 Meeting with Minister Wortley re: Meningie Narrung Lakes Irrigators Association, Meningie I would like to thank the Meningie Narrung Lakes Irrigators Association for the invitation and the lunch hosted by Lesley Fischer and family at their home. Gary Hera-Singh also presented on the issues facing Coorong and Lakes fishermen. There were approximately 18 present at Meningie RSL Hall to witness the Minister. Council will (with Regional Development Australia Murraylands and Riverland and Sam Dodd) invite Minister Hunter to Meningie to discuss options for an Environmental Impact Study for the potential Coorong Connector and the seal problems for fisheries. Meeting to occur as soon as possible.

10 Lower Lakes and Coorong Tourism and Boating Group meeting, Hindmarsh Island

Meetings to be attended

7 Interview with Professor Andrew Beare re: leadership of Mayors, Murray Bridge This meeting was cancelled but will be rescheduled for later in the week.

11 Unveiling of pelican sculpture, Meningie

11 Meeting with Adrian Pederick MP, Tailem Bend Deputy Mayor Cr. Bland and Chief Executive Officer will also be in attendance. Primary being held to update on our issues and needs.

14 Agenda review with Chief Executive Officer, Tailem Bend

15 Council meeting, Tailem Bend

Cr. Neville Jaensch MAYOR Go to index

Working Group: Long-nosed fur seals in the

Coorong and Lower Lakes Communiqué No. 1

• The first meeting of the working group was held of Friday, 21 August 2015 in Adelaide with

representatives from the

o Department of Environment, Water and Natural Resources (DEWNR): Sandy Pitcher as Chair,

Brenton Grear, Denise Fowles, Mike Greig, Renate Velzeboer

o Primary Industries and Regions SA (PIRSA): Alice Fistr, proxy for Sean Sloan

o South Australian Research and Development Institute (SARDI): Gavin Begg

o Southern Fishermen’s Association (SFA): Merilyn Nobes, proxy for Neil MacDonald

o SA Water: Garry Fyfe

o South Australian Tourism Commission (SATC): David Lake

o Coorong District Council (CDC)l: Mayor Neville Jaensch,

o Alexandrina Council (AC): Barry Featherston, proxy for Mayor Keith Parkes

o Conservation Council of SA (CCSA): James Brook, proxy for Craig Wilkins; and

o SA Museum (SAM): Peter Shaughnessy.

The Ngarrindjeri Regional Authority (NRA) and DEWNR’s Natural Resources South-East (NR S-E) sent

their apologies for this meeting but are expected to attend future meetings.

• The working group agreed to terms of reference that will enable it to investigate and explore all the

issues surrounding long-nosed fur seals (LNFS) in the Coorong and Lower Lakes area and to identify

and implement appropriate short term and long term actions.

• Group members were able to clearly outline their experience, their social, economic and ecological

concerns and the impacts being felt by them and the people they represented.

• The group identified that the following activities are underway:

o A Fisheries Research and Development Corporation (FRDC) and SA Government funded

project is soon to commence on

▪ trialing alternative types of gear, including fishing nets, and

▪ different types of non-lethal seal deterrents.

o LNFS scats (droppings) are being collected from the Coorong area and analysed to get more

information on what they are eating. This is part of a broader FRDC funded project on the

“Assessment of the impacts of seal populations on the seafood industry in South Australia”

o The fishery is recording all interactions with LNFS in line with their Threatened, Endangered

and Protected Species interaction reporting requirements.

o Minister Hunter is meeting with the Ngarrindjeri Regional Authority to hear their cultural,

economic, social and environmental concerns and to discuss issues surrounding LNFS in the

Coorong and the Lower.

o Government agencies are meeting with different local community interest groups to hear

concerns and to discuss issues surrounding LNFS in the Coorong and Lower Lakes.

o Government has published frequently asked questions from the community and their

answers on the DEWNR website: http://www.environment.sa.gov.au/managing-natural-

resources/plants-and-animals/Living_with_wildlife/seals. More questions and answers will be

added in the near future.

• The working group identified several short term actions that are planned to start in the near future:

o PIRSA has been working closely with fishing industry representatives and it is expected that

temporary changes will be introduced to management arrangements, including changes to

gear that will provide further flexibility to operators in the Lakes and Coorong fishery. PIRSA

is investigating fee relief as a source of immediate support, to assist fishers in mitigating the

financial impacts of LNFS interactions.

o Setting up cameras to monitor LNFS and pelican interactions at

▪ the barrages, and

▪ key pelican breeding sites.

o Surveying and tracking of LNFS in the Coorong and Lower Lakes area.

o Seeking support from Rural Business Support for counselling to assist those local rural

businesses that are affected.

o SA Water staff, who are on site in the Coorong and Lower Lakes will begin keeping a log of

LNFS numbers and interactions.

The working group will meet monthly with the next meeting planned for September 24.

http://www.environment.sa.gov.au/managing-natural-resources/plants-and-animals/Living_with_wildlife/seals

http://www.environment.sa.gov.au/managing-natural-resources/plants-and-animals/Living_with_wildlife/seals


SG-7

7.2 ELECTED MEMBERS’ REPORTS

NIL


SG-8

8. NOTICES OF MOTION

NIL


SG-9

8.1 MOTIONS WITHOUT NOTICE Go to index


SG-10

9. STRATEGY & GOVERNANCE REPORT

1. SUBMISSION REGARDING THE SELECT COMMITTEE ON THE MURRAY-DARLING BASIN PLAN

Strategic Plan Goal 2.2 – To responsibly manage the natural environment to ensure its sustainability and to implement natural resource management principles.

Other Document Reference

Murray-Darling Basin Plan (2012) Commonwealth Water Act 2007

Statutory Requirement N/A

Financial Implications Nil

Author of Report Executive Officer

Officers Consulted Chief Executive Officer, Mayor, Cr. Leng

ESD Impact/Benefit:

Economic Achieve economic balance through sustainable water diversion limits.

Social Ensure the social wellbeing of the district.

Environmental Ensure an environmentally sustainable future of the district which incorporates the district’s aspirations.

Recommendations That Council: 1. Receive and note the Executive Officer’s report regarding the Senate committee

inquiry into the Murray-Darling Basin Plan; 2. Authorise the Mayor to prepare and submit a submission on behalf of Council

before 25 September 2015.

REPORT The Murray-Darling Basin Authority released the proposed Basin Plan in November 2011. Council received a report from a former Chief Executive Officer (minute 013/12) concerning the proposed plan and subsequently made a joint submission with the Lower Lakes & Coorong Infrastructure Committee. The most contentious issue at the time related to the geographical distribution of reductions in the amount of water taken from the Murray-Darling Basin in order to ensure greater environmental flows. This issue remains to date along with the effects on agricultural industries, river channel capacity and management of the Coorong, Lower Lakes and Murray Mouth.


SG-11

Council has received advice that the Senate resolved to establish a Select Committee on the Murray-Darling Basin Plan. The Committee is currently inquiring into the positive and negative impacts of the Murray-Darling Basin Plan and associated Commonwealth programs on regional communities. The Committee is seeking submissions that address the social, economic and environmental impacts of the Plan by 25 September 2015. Submissions will then be considered by the Committee in its final report to the Senate on or before 26 February 2016. Public hearings are also scheduled as follows: 18 September 2015 Canberra, ACT 29 September 2015 St George, QLD 26 October 2015 Broken Hill, NSW 27 October 2015 Griffith, NSW 5 November 2015 Echuca, VIC 8 December 2015 Goolwa, SA 9 December 2015 Renmark, SA Cr. Leng invited the Committee to conduct the Goolwa hearing in a more central location (that is inclusive of the Coorong, Salt Creek, Lower Lakes and wider Murraylands district) however they have declined to accept at this stage. Given the timing of this Senate inquiry it is prudent that Council:

Acknowledges the environmental health of the Basin and the current over allocation of water upstream;

Makes a submission to the Senate Committee by 25 September 2015. Of prime concern is a legislative cap on water buy-backs. Under the Basin Plan a 2,750GL environmental water recovery target has been set, ensuring environmental flows to the system annually until 2019. It is fair to assume that legislation to cap the volume of buy back water within the Murray-Darling system must be passed to provide assurance to basin communities. A motion to this effect will be tabled at the Murray Darling Association annual general meeting on 10 September 2015. Salinity conditions, the Basin system’s health and protection of RAMSAR listed sites will also need to be considered as part of Council’s response. While the timing of the submission period is not ideal, it is critical that Council makes a submission regardless. To quote a recent letter to the Editor (The Lakelander, 28 August 2015) by Lorraine Leese of the Coorong, Lower Lakes and Murray Mouth Community Advisory Panel, “this is your Lake Albert, Coorong and surrounding communities where this (inquiry) can have a huge impact if we are complacent about this senate inquiry relase.”


SG-12

Council will also lobby the Murray & Mallee Local Government Association to use their political influence in approaching the two South Australian senators (Liberal Anne Ruston and Family First Party Bob Day) on the Select Committee. Due to timing constraints, it is unlikely that Council will coordinate a cross-riparian council and parliamentary member response. Given the Basin Plan’s importance for our state, ratification is sought from Council for the Mayor to forward the following response to the Select Committee before Friday 25 September 2015, 5:00pm.


SG-13


SG-14


SG-15

2. AMENDMENT TO FLAG RAISING PROCEDURES

Strategic Plan Goal 1.1 – Continue to establish and maintain a best practice governance framework.


Flags Act 1953

Statutory Requirement Yes


Author of Report Chief Executive Officer

Officers Consulted Management team

ESD Impact/Benefit:

Economic N/A

Social Support for our nation and special purpose flags to assist with local profile raising/issue awareness.

Environmental N/A

Recommendations That Council: 1. Supports the flying of flags in accordance with the Flags Act of 1953, with flags

to be flown to include the Australian flag, South Australian flag, Aboriginal flag and Coorong Council flag (in order left to right);

2. Delegates to the Chief Executive Officer, in consultation with the Mayor, to fly other celebration flags or flags that promote charities or events of a significant calibre or of local importance.

REPORT Council receives requests at times to support events or activities by the flying of special purpose flags to assist with bringing to the public’s attention. These events are generally for a limited duration and correspond to events of state or national significance. They may also be of local importance in relation to groups that operate in the Coorong area that are celebrating a milestone or trying to raise the profile of an event considered important to the community. The Flags Act of 1953 details rules around the flying of flags with the following key details being highlighted:

Objective of the Act To clearly outline the correct flag protocol when flying the Australian National flag with other flags prescribed by the Flags Act 1953 and to set the parameters around the use of the flag poles at the (Coorong Civic Centre).


SG-16

Every sovereign nation flies its own national flag as the symbol of the country, the people, the ideals and beliefs that those people live by and proclaim. For the Australian people the Australian National flag is the chief national symbol and was raised for the first time on 3 September 1901 in the presence of the first Australian Prime Minister, the Hon. Edmund Barton. This symbol of nationality stands for the democracy which allows Australians to discuss its meaning and origins. Flag protocol is based on longstanding international and national practice. The Australian National flag takes precedence in Australia over all other flags when it is flown in company with other flags. Thereafter when flown in the community, the order of precedence of flags is:

1. The Australian National flag 2. State/territory flags 3. Other flags prescribed by the Flags Act 1953 including:

i. The Australian Aboriginal flag ii. The Torres Strait Islander flag, in either order

4. Ensigns and pennants including local government, Commonwealth, state and territory agencies and non-government organisations

5. Ensigns and pennants of Council-supported causes including, but not limited to:

i. International Day Against Homphobia and Transphobia ii. White Ribbon Day

If there is an even number of flagpoles and only one Australian National flag is available, the Australian National flag should be flown on the far left of a person facing the building. If there is an even number of flagpoles and two Australian National flags are available, one should be flown at each end of the line. The flagpoles must be of uniform height. When flying the Australian National flag with state flags and/or other flags (such as local government flags, house flags, club pennants, corporate and company flags) in a line of flagpoles, the order of the flags should follow the rules of precedence. The Australian National flag should always be flown on the far left of a person facing the building. For example, if the Australian National flag was being flown with a state flag and a local government flag, the Australian National flag would be flown on the far left (the position of honour), the state flag to the right of it and the local government flag to the right of the state flag. If there are two Australian National flags, one can be flown at each end of a line of flags.


SG-17

The Australian National flag may be flown everyday throughout the year. The flag should not be flown in a position inferior to that of any other flag or ensign. The superior position is based on the formation of the flagpoles in the set, not the height of the flag on the flagpole. A request has been received to fly the rainbow flag in support of the Feast Festival that is to occur from 14 - 29 November 2015. As Council receives requests of this nature at times it is deemed important to have a position that enables equal right to the display of flags on Council operated flag poles. The intent of this resolution is to enable the flying of flags, when requested, that supports events, functions, local groups and fundraising. In this instance the event is the Feast Festival and the flag requested to be flown is the rainbow flag. The approach suggested is delegating the decision to fly a flag or not to the Chief Executive Officer, who is to consult with the Mayor on the appropriateness of a flag to be flown. This will remove the political or personal element from the decision relating to this or any other particular event. By treating all requests the same, we can ensure that we do not allow our personal opinions to cloud an approach from an organisation to participate in a significant event that has a strong political and community following.


SG-18

3. MURRAY MALLEE COMMUNITY TRANSPORT SCHEME – EXEMPTION FROM REQUIREMENT TO ESTABLISH AN AUDIT COMMITTEE

Strategic Plan Goal 1.1 – Continue to establish and maintain a best practice governance framework. Strategy 1.4.5 – Develop, measure and review internal financial controls.


Local Government Act 1999 Local Government (Financial Management) Regulations 2011

Statutory Requirement Yes



Officers Consulted Chief Executive Officer, Manager Corporate Services, MMCTS CPN Regional Coordinator

ESD Impact/Benefit:

Economic Provide open, accountable and transparent communication between Council committees and financial stakeholders.

Social N/A

Environmental N/A

Recommendation That following consultation of the Local Government Act 1999 and Local Government (Financial Management) Regulations 2011, Council support the application for an exemption to the Minister for Local Government by the Murray Mallee Community Transport Scheme from establishing an audit committee.

REPORT The Murray Mallee Community Transport Scheme (MMCTS) was formed as a regional subsidiary committee under section 43 of the Local Government Act 1999 with neighbouring councils Southern Mallee District Council and District Council of Karoonda East Murray. In December 2012 MMCTS wrote to Hon. Russell Wortley, the then Minister for State/Local Government Relations seeking exemption to establish an audit committee. The Office for State/Local Government Relations required each constituent council associated with MMCTS to pass a resolution at the time agreeing to the exemption under the relevant clauses of the Local Government Act 1999.


SG-19

The following was carried unanimously on 19 March 2013:

069/13 MURRAY MALLEE COMMUNITY TRANSPORT SCHEME – EXEMPTION FROM REQUIREMENT TO ESTABLISH AN AUDIT COMMITTEE Moved Cr. Simcock, Sec. Cr Wright that following consultation of the Local Government Act 1999 and Local Government Financial Management Regulations 2011, Council support the application for an exemption to the Minister for State/Local Government Relations by the Murray Mallee Community Transport Scheme from establishing an audit committee.

It is to be noted that this request is to extend the initial exemption which has now expired. The exemption from establishing an audit committee will in no way degrade the subsidiaries accountability and operational requirements. Following Council endorsement, written advice regarding the exemption will be provided to MMCTS which will then be forwarded to the Minister for Local Government.


SG-20

10. SECTION 41 COMMITTEES AND SECTION 43 SUBSIDIARIES

1. TINTINARA COMMUNITY GYMNASIUM COMMITTEE – MINUTES OF MEETING

HELD 17 AUGUST 2015

Strategic Plan Goal 4.1 – Enhancing the quality of life of the community by encouraging community development opportunities and undertaking a key liaison role.


Committee Terms of Reference

Statutory Requirement Yes – section 41 committees of Council are required to submit minutes of meetings.



Officers Consulted Chief Executive Officer

ESD Impact/Benefit:

Economic N/A

Social Express Council’s appreciation to committee members for works undertaken.

Environmental N/A

Recommendation That Council receive the minutes of the Tintinara Community Gymnasium Committee meeting held on 17 August 2015.

REPORT The minutes of the committee’s meeting appear on the following page.

Tintinara Community Gymnasium Committee

MINUTES

Location: Tintinara Hotel

Date: Monday 17th August 2015

Time: 7pm

1. Present/Apologies

Present: Kylie McCabe (KM), Anne Nicolle (AN), Chris Gregory (CG), Jo Hooper (JH), Cr Jeff Arthur (JA) Apologies: Penny Freeman (PF)

Chairperson: KM Minutes: JH

KM opened meeting at 7:01pm

2. Minutes and Business Arising from Previous Meeting

2.1 Update on Purchases List (KM)

No new cleaning gear required

KM wants to look into getting some new exercise mats. We decided to go ahead and buy 2 or 3 to

start with and we can slowly build up the numbers of mats over time. KM to purchase new mats.

Heavier weights might entice more males to join. Plus a few women need heavier than 5kg. Everyone

is keeping an eye out to see if we can find some second hand weights for sale.

Also while looking for weights keep an eye out for an exercise bike. We all think this would be a great

addition to the gym.

2.2 Member number update (KM)

Current membership numbers are at 26. This includes 2 new members in early August. 2 more

renewals to come this week.

2.3 Facebook Page (KM)

NIL

2.4 Get Fit Program

Still 2 sessions going with 15 participants. Younger group is larger. Kylie deposited $36 from the

gold coin donation for last term. Hub is not running at a loss nor making excess in dollars.

3. Action Club Feedback (CG)

Action Club still happy. Chris got a Quote from Binns’ and still has not received a reply from

Stones. So decided to go with Binns team.

Gym committee to set up a repayment schedule to the Action Club to repay our loan for half of

the air conditioner.

CG to finalise the quote and organise to get Binns’ to make a time to put the air conditioner in

the gym.

4. New Business

PF can you please add a Treasurers report to the Agenda.

Treasurers report from Kylie via the Council. No expenses and a total surplus of $2324.64

Tank spoke about a grant from Sports SA. Handing out up to $50,000 for equipment and a few other

categories. JA to follow up if we are eligible as a section 41 of council.

5. Correspondence in/out

NIL

6. Maintenance

Ongoing light issue, fluros need to be changed.

Kylie noticed that the Pink resistance band had disintegrated and is now in the bin

Kylie reminded people about clean up at the gym. KM to email JH the roster.

7. Communication/ Suggestion Box

Nil

8. Other Business

JA- mentioned another round of Council grants will be available in September.

Next Meeting

Monday November 19th 2015 7pm. Tintinara Hotel. This will be our AGM. Everyone to rally new

committee members

Meeting Closed at 7.46pm

Recommendations to Coorong District Council:

-Nil


SG-21

2. MENINGIE CEMETERY COMMITTEE – MINUTES OF MEETING HELD 11

AUGUST 2015








ESD Impact/Benefit:

Economic N/A


Environmental N/A

Recommendation That Council receive the minutes of the Meningie Cemetery Committee meeting held on 11 August 2015.

REPORT The committee’s request for an urgent meeting regarding various issues will be arranged by the Infrastructure & Assets department. The minutes of the committee’s meeting appear on the following page.

~F−4

n e a qJ g d a ,

t h i %a 7 f r v / / m&zRC/S

Cit;&,

4P46.

1/itt I O M 4 t h 2 t <M,ctdio

5.

(I_4m42u

/,fr/t,

− _ 7 4 Z 1 Z I 4 7 2 Z / 4 1 6áee'42_

p1" e e 2 n f Ié~( 1 a v au2&

I I u,othZaR Q1*,9Ie.

&,D

J _ − i p , 6 a J d4n'4 A

16th zy

Jq2euTq/7.q & z M m ' , 0 2 L ' ''/110

r' .4 t 27 i /99 2t2/3

j 4 i k 4−.A 4 2 V 2 d , a t 2'

d á ~ t % 2 x a 7 3

/O3

' '−2 A 7−

IOWA /v/A/ IAIç) /J /V/ /Vç O r I A >'CUr

T y ? A i N A R J Q I ,4FiTIX'I?A/A/

7 E E A / J 1 / I / 4 , V b 54f°/A/,

2 7 7 I V

'5t2E71'f


SG-22

3. TINTINARA WAR MEMORIAL HALL COMMITTEE – MINUTES OF MEETING

HELD 18 AUGUST 2015








ESD Impact/Benefit:

Economic N/A


Environmental N/A

Recommendation That Council: 1. Receive the minutes of the Tintinara War Memorial Hall Committee meeting held

on 18 August 2015; 2. Formally recognise Ralph Zacker’s contribution to the Tintinara War Memorial

Hall Committee via letter; 3. Instruct the Infrastructure & Assets department to liaise with the committee

regarding cleaning schedule and maintenance issues.


Scanned By: records on 04/09/2015 10:16:18

TI NT! NARA HALL COMMITTEE

Meeting held at the Tintinara Hall at 7.40 pm August 18, 2015

Attended S Brock, G Arthur Council Representative, C Allen, C Cavanagh a ZackerI Coorong District Council

Apologies J Munro, M Schultz, W Lawless AWOL G Braddy.I 04 SEfr LU15

Minutes of the meeting held on the April 215t 2015 confirmed. Passed C Allen G Arthur. ITAILEM BEND OFFICE

Correspondence Letter of Resignation Ralph Zacker

Previous Business

Painting − Action club has attended to most of the painting. Outstanding painting−back hail fascia, front

seating, base of window ledges and the front concourse.

Carpet− has been replaced professionally.

• School Can utilize the cupboards in the back Supper room.

New Business

1 / War photos Discussion where we go to from here. If family/ friends wish to have photos of return service

personnel displayed, they are to be of design specified by the Hall Committee and they will be required to cover the

costs of the same. S Brock to speck to Lindy Northcott about the photo Albert Northcott, the photo is disintegrating

and requires repairs.

2/ Cleaning − Continue to be an issue, especially the kitchen, back supper room, windows and windowsill [Flies and

dust accumulate over time.]

C Allen Seconded by C Cavanagh That the committee write to the Council requesting a cleaning schedule.

3/ CEO Council Is visiting Tintinara in the near future, S brock requested that he visit's the hall so the cleaning issues

can be discussed. G Arthur to organize.

4. Dust under the front Foyer doors It has been brought to the Committees attention that dust and rubbish gets

under the front foyer doors. Moved we purchase 4 Raven door seals to rectify the same.

4 / Ralph Zacker Request that a letters of appreciation for the many years of volunteer service given. Request the

council attend to same as well as the Hall committee.

Meeting closed 8.20pm

Next Meeting 7.30 pm 15th September 2015

Recommendations to Council

1. Letter of Thank you to Ralph Zacker for the many years of Volunteer service.

2. Request talk to CEO about cleaning and request a copy of the cleaning schedules.

3. Purchase Door seals

Signed President Simon Brock


SG-23

4. TINTINARA HOMES AND COMMUNTY CENTRE COMMITTEE – MINUTES OF

MEETING HELD 1 SEPTEMBER 2015








ESD Impact/Benefit:

Economic N/A


Environmental N/A

Recommendation That Council receive the minutes of the Tintinara Homes and Community Centre Committee meeting held on 1 September 2015.

REPORT The Director Infrastructure & Assets will be available to provide a verbal progress update on centre maintenance issues on the day of the Council meeting. The minutes of the committee’s meeting appear on the following page.

Scanned By: records on 04/09/2015 10:17:15

TINTINARA HOMES AND COMMUNITY CENTRE COMMITTEE


04 SEP 7015

MEETING Tuesday 15t September at 7.30 PmTAILEM BEND OFFICE

PRESENT J Harkness J Arthur M Schulz B Webb G Smith K Gregor

APOLOGIES J Kaesler

MINUTES PREVIOUS MEETING Moved M Schulz Seconded B Webb minutes be accepted

CORRESPONDENCE Letter from Council acknowledging Minutes

BUSINESS ARISING

Dripper repairs still not done

Keep clear sign at front o f Ambulance station still not replaced

What is the progress o f maintenance work at centre

Surrounds still not cleaned up

REPORTS

Ambulance Very frustrated with lack o f action in repairs

Recreation Nil

Tintinara Homes Drawers in Unit 1 has fallen to pieces and grass at back o f units needs

cleaning up

Health Centre Report t o Council regarding smoke alarm, toilets and water pooling in front

o f Centre no action t o date

RECOMMENDATIONS TO COUNCIL

Items reported last meeting and this meeting be attended to and president be notified ofactions

Next meeting 29/9/2015


SG-24

5. TINTINARA COMMUNTY MEN’S SHED COMMITTEE – MINUTES OF MEETING

HELD 11 AUGUST 2015








ESD Impact/Benefit:

Economic N/A


Environmental N/A

Recommendation That Council receive the minutes of the Tintinara Community Men’s Shed Committee meeting held on 11 August 2015.


Tintinara Community Men’s Shed Committee Meeting No 11, 11th August 2015 at 7.30pm

at the Tintinara Community Men’s Shed Office/First Aid Room

Present, G Smith, A Webb, G Gates, J Fairbairn, K Robertson- Mowles, T Mowles. Apologies, D Twelftree, J Beynon, J Arthur, P. Dessent, S. Brophy. Minutes of previous meeting be accepted as read, Moved T. Mowles second J. Fairbairn. Carried. Business Arising, Garden Beds, are up to date. Shed Extension, Jim Quinn from council has said the extension application has passed and is now awaiting DPTI approval. Shed Foundation/Entrance Stone, Discussions to be had with David Mosel on Thursday 20th Aug. Septic Tank, has been purchase, delivery is in hand. Pye’s Blacksmith Shop, mesh is down cement to be poured at 8am on Wednesday by members who have volunteered. Follow on from there with incidental work required. First Aid, G. Gates to check with council on course availability. Members to be asked who would like to attend when arranged. CPR kit is available in shed if required. Motion to obtain a bag of ice to be stored in freezer for first aid if required. Correspondence, AMSA Conference Registration, no members have shown interest in attending. Orana Incorporated, Jane Swan has asked for a quote for 39 garden beds, 4 of which are to be tiered. A quote has been made up for her approval. Subject to same, timeline for completion will be 2 months. Commencing with rounds followed by tiered. A sample of the round to made up on Thursday 13th Aug. United Communities Visit, Tracey Wanganeen will be visiting on Tuesday 18th to talk to members about suicide and the effects on families and friends. Also how to help those with depression to seek help. Tintinara Area School Funding Project, letter received asking for assistance, after discussion, motion was made by J.Fairbairn that we offer a garden bed to the project for the purpose of raffling to raise funds. Motion seconded by T. Mowles. Citizen of the Year Award, tabled, moved by K. Robertson-Mowles seconded by G. Gates. Financial Report Shed finances to date, Geoff Smith has outstanding accounts to present to shed for re-imbursement.

Council to supply up dated financial report. Current 62 members. To be checked. Safety Report Reversing Beeper for fork-lift, switches coming. Security Alarm, whole packaged to be arranged when contact returns from leave. CPR Kit available in shed. Test and Tag unit to remain in shed. Tools and Equipment Equipment Committee to expand parameters of their responsibilities from acquisition and maintenance, to include disposal of surplus equipment. Panel saw and Lathe operational. Tool Cage Shelving complete. Dust Collector and Drill Set purchased. Arrival of a sheet metal guillotine from the Tintinara Area School. General Business Induction for members, Section 41 inductions to be arranged for members not having done them already to be completed in house. Camera for Shed camera to be purchased for shed use, moved J Fairburn, second A Webb. Signal Room, project is ongoing. Shed flashing has arrived. Review of job sheet and supervisors sheet to be updated. Edging to be organised around raised ramp. Possible use of feed troughs for purpose. Thank You note to be arranged for Barry and Lorna Hart for their donation of tools. Equipment for Extension, dishwasher, (already obtained), small washing machine. Area outside first aid room, Sunken dirt areas to be built up with cement to stop forklifts from getting bogged. Next Committee, Meeting to be scheduled. Meeting closed, 8.53pm Minutes Secretary K Robertson-Mowles ( in Doug’s Absence) President G Smith


CC-1

11. COMMUNITY AND CORPORATE

DIRECTOR COMMUNITY & CORPORATE

1. 2014/15 FINANCIAL STATEMENTS – CERTIFICATION AUTHORITY

Strategic Plan Goal 1.4 – To have a secure revenue base and manage the business of Council through the responsible and efficient administration of finances to ensure financial sustainability and an equitable level of services to meet the expectations of Council.


N/A

Statutory Requirement Part 4 Local Government (Financial Management) Regulations 2011

Financial Implications Nil – execution only

Author of Report Director Community & Corporate


ESD Impact/Benefit:

Economic N/A

Social N/A

Environmental N/A

Recommendation That Council authorises the Mayor and Chief Executive Officer to certify the 2014/15 annual financial statements.

REPORT The Local Government (Financial Management) Regulations 2011 require Council to authorise the Mayor and Chief Executive Officer to certify the annual financial statements in their final form. Once the statements are certified, they will be submitted to the Auditor who will sign and attach the audit report. The final certified and signed statements will be appended to the 2014/15 Annual Report and presented to Council for adoption at the November 2015 Council meeting.


CC-2

2. BOUNDARY REALIGNMENT, LAND DIVISION AND THE SUBSEQUENT

EXTINGUISHMENT AND CREATION OF EASEMENTS

Strategic Plan Goal 2.1.2 – Improve the Development Assessment process.


Development Plan

Statutory Requirement Development Act 1993

Financial Implications N/A

Author of Report Manager Development & Environmental Services

Officers Consulted Director Infrastructure & Assets

ESD Impact/Benefit:

Economic N/A

Social Ensuring appropriate Development Policy to encourage the creation of employment and economic activity.

Environmental Ensuring appropriate Development Policy to ensure environmental requirements are considered as part of encouraging tourism development.

Recommendations That Council: 1. Agrees to the boundary realignment and the subsequent extinguishment and

creation of easements over the allotments described as Lot 107, 108 and 111, on the attached Certificate of Consent for the Deposit of a Plan of Division in Deposited Plan D31917, Hundred of Seymour, consisting of Certificate of Title Volume 5813 Folio 296, Volume 5415 Folio 123 and Volume 5518 Folio 983 respectively with any associated costs to be borne by the applicant;

2. That Council grant approval to the Mayor and Chief Executive Officer to sign and affix the Council seal to the Certificate of Consent for the Deposit of a Plan of Division.

REPORT Council has previously discussed the land swap agreement between Smith Management Group (SMG) and the Coorong District Council. The land swap process involves Allotments 107, 108 and 111 in D31917, CT 5813/296, CT 5415/123 and CT 5518/983 Wellington East Hundred of Seymour. At present SMG own a section of land which is located within the Marina waterway. Council currently owns the remainder of the land within the Marina water way and to ensure uniformity in the approach and management of this area, it is considered appropriate for the land owned by SMG to be under the ownership of Council.


CC-3

Council owns allotment 111 (reserve) which is located between two parcels of land owned by SMG; it is considered to be surplus reserve which has not been developed into useable space. The expansion and development of Wellington East has resulted in additional reserves being vested to Council which have been developed and are being used. The proposed boundary realignment has been discussed between the land owners and agreed through a Council meeting resolution on 19 November 2013. The land division boundary realignment will allow Council to control and manage the water way area within the Marina in a consistent manner. The additional land will enable the SMG an opportunity to provide a wider area of development that is suitable for the location and zoning. Council officers have corresponded with SMG and their conveyancer Smith Partners to discuss the extinguishment and creation of easements within the new plan of division. The series of discussions were to ensure Council has appropriate access to the Council infrastructure contained within the affected allotments.

Stevens Partners acting on Smith Management Group’s behalf would therefore like to apply to Council to have the Certificate of Consent for Deposit of a Plan of Division signed by the Mayor and Chief Executive Officer and the Council seal affixed to enable the processing of the certificate lodged with the Lands Title Office.

It is recommended that Council supports the land division boundary realignment and the extinguishment and creation of easements over the allotments described as Allotment 1001 and 1002 in the new plan of division.


CC-4

3. 2015 ELECTED MEMBER & STAFF CHRISTMAS FUNCTION

Strategic Plan Goal 5.1 - Have appropriate organisational capacity and culture to ensure an innovative, effective and efficient organisation.


Human Resources Policy & Procedures

Statutory Implications Local Government Act 1999, section 45(2)

Financial Implications In accordance with 2015/16 budget allocation; Governance Public Relations/Functions

Author Director Community & Corporate

ESD Impact/Benefit:

Economic N/A

Social Opportunity for elected members & employees to network in a social capacity.

Environmental N/A

Recommendations 1. That Council host its annual Elected Member & Staff Christmas function on

Friday 11 December 2015 at the Lake Albert Golf Club; 2. That appropriate office closure public notification for the principal office is

arranged from 11:00am – 5:00pm on Friday 11 December 2015.

REPORT Council commenced hosting an annual Elected Member and Staff Christmas function in 2007. Since the commencement of this event, the ongoing feedback by attendees has remained generally positive; it is proposed to once again schedule an annual Christmas function in 2015. Hosting such a function provides Elected Members and Staff an opportunity to network at an informal level at least once per year and for new employees to meet both the Elected Members and other staff from locations other than their usual place of work. The annual employee awards, which celebrate service milestones and annual achievements, are also announced at this function. Both the service and achievement awards were introduced in 2009, with the announcement of the inside and outside employee of the year, or team of the year. Given that the award includes a perpetual trophy with the recipients name engraved, it is proposed this be continued at the 2015 function. Similar arrangements to previous years in relation to venue, travel arrangements and catering activities will be put in place for the 2015 function, which will be organised and hosted by the Coorong Employees Social Club.


CC-5

As Council has set a precedent in generally rotating the event, it is proposed that the function be held at the Lake Albert Golf Club, Meningie on Friday 11 December 2015 and a tentative booking has been made. To provide an opportunity for all staff to attend, the principal office will be required to close from 11:00am. The proposed date is a week later than general and this reflects the availability of the preferred location, being the Lake Albert Golf Club.


CC-6

4. 2015/16 COUNCIL OFFICE CLOSURE FOR CHRISTMAS/NEW YEAR

Strategic Plan Nil specific to this activity


Coorong District Council (ASU) Enterprise Agreement No 7, 2014

Statutory Implications Local Government Act 1999, section 45(2)

Financial Implications Nil specific to this item

Author Director Community & Corporate

ESD Impact/Benefit;

Economic N/A

Social N/A

Environmental N/A

Recommendations 1. That Council approve office closure at Tailem Bend, Meningie and Tintinara

from 12:00 noon Thursday 24 December 2015 to 8:30am Monday 4 January 2016;

2. That appropriate public notification and advice be conducted; 3. That emergency response procedures are arranged prior to the offices being

closed.

REPORT Under provisions of Coorong District Council (ASU) Enterprise Agreement No 7 2014, the following clause regarding Council Office closure applies:

“With the approval of Council, the offices will close over the Christmas/New Year period commencing at 12.00 noon on the day before Christmas or the Friday afternoon where Christmas falls over the weekend or Monday and for a minimum of the 3 working days between Christmas and New Year. Employees who are on leave on the day before Christmas will not be afforded the grace period from 12.00 noon to 5.00pm.

For ease of planning Council recognises this and approves the taking of leave during this time. Such leave may be accrued TOIL, Annual and/or Long Service Leave or leave without pay.”

In accordance with section 45 of the Local Government Act 1999, Council is required to approve the closure of the principal office over the period proposed above.

Nat Traeger DIRECTOR COMMUNITY & CORPORATE

Go to index


IA-1

12. INFRASTRUCTURE AND ASSETS

DIRECTOR INFRASTRUCTURE & ASSETS

1. WELLINGTON SHORES INVESTMENTS PTY LTD – CONSENT FOR THE DEPOSIT OF A PLAN OF DIVISION

Strategic Plan Goal 2.1.2 – Improve the Development Assessment process.


Council’s Development Plan

Statutory Requirement Development Act 1993

Financial Implications N/A

Author of Report Manager Development & Environmental Services


ESD Impact/Benefit:

Economic N/A

Social Ensuring appropriate Development Policy to encourage the creation of employment and economic activity.

Environmental Ensuring appropriate Development Policy to ensure environmental requirements are considered as part of encouraging industrial and motorsport development.

Recommendations That Council: 1. Agrees to extinguish the Land Management Agreement over the two allotments

described as Lot 4001 and Lot 4002 on the attached Certificate of Consent for the Deposit of a Plan of Division in Deposited Plan D95651, Hundred of Seymour, consisting of Certificate of Title Volume 6087 Folio 383, Certificate of Title Volume 6091 Folio 722 and Certificate of Title Volume 5963 Folio 882, with any associated costs to be borne by the applicant;

2. Grant approval to the Mayor and Chief Executive Officer to sign and affix the Council seal to the Certificate of Consent for the Deposit of a Plan of Division.

REPORT Wellington Shores Investments Pty Ltd currently hold land at Wellington East where the restrictions of the existing Land Management Agreement (LMA) are required to be extinguished to enable the subdivision of the allotments and the creation of Kelsey Road, and would therefore like to apply to have the LMA extinguished on these allotments at their cost.


IA-2

The allotments will be subject to the creation of the Kelsey Road (4002) and two further land divisions creating 37 and 40 allotments respectively (4001). Additional easements will be created on the allotments fronting the marina when the first land division is lodged. Council has an interest in 4001 through the easement ‘G’, please note that this easement will be retained through this process. It is recommended that Council supports the extinguishment of the LMA over the land described as lots 4001 and 4002.


IA-3

2. INTENTION TO GRANT A LEASE TO COUNTRY HEALTH SA LOCAL HEALTH

NETWORK OVER TINTINARA AND COONALPYN COMMUNITY HEALTH CENTRES

Strategic Plan Goal 1.2 – To provide accountable, open and transparent communication between Council and the community and ensure public access to timely, relevant and accessible information. Goal 1.4 – To have a secure revenue base and manage the business of Council through the responsible and efficient administration of finances to ensure financial sustainability and an equitable level of services to meet the expectations of Council/ Goal 1.5 – Ensure risk management policies and procedures are implemented at every level of Council business. Goal 2.4 – To sustainably provide and maintain core community assets and infrastructure that is responsive to the needs of the community. Goal 4.1 – Enhancing the quality of life of the community by encouraging community development opportunities and undertaking a key liaison role.


Nil


Financial Implications Annual rent payable and initial costs to be made for the preparation of the lease and community engagement.

Author of Report Manager Projects & Procurement


ESD Impact/Benefit:

Economic N/A

Social Maintain health service provision in Tintinara and Coonalpyn.

Environmental N/A

Recommendations That Council authorise: 1. A period of community engagement to be commenced regarding the proposal to

grant new lease agreements to Country Health SA Local Health Network (CHSALHN) over a portion of the Tintinara Health & Recreation Centre and the whole of the Coonalpyn Health Centre for a period of ten (10) years;

2. The seeking of Crown Land consent for the granting of the proposed lease agreements;

3. The Chief Executive Officer to negotiate detailed terms for the new agreements with CHSALHN;

4. Subject to Crown Land consent and no negative feedback being received as a result of the community engagement period, the Mayor and Chief Executive Officer to execute and affix the seal of the Coorong District Council to the new


IA-4

agreements.

REPORT Currently the occupancy agreements for both the Tintinara and Coonalpyn Health Centres are operating and continuing on a month-to-month basis under the ‘holding over’ clause. Negotiations for a new agreement commenced in early 2013 with representatives of Country Health SA (CHSA). The main basis of these negotiations was to separate the agreements for the two centres (which are currently on one agreement), and to more clearly define areas of responsibility, in particular for maintenance, between Council and CHSA. Despite frequent follow up discussions, no firm response was received from CHSA until 26 June 2015. The response from CHSA (for the Tintinara Health Centre only) proposed:

A revised exclusive use area for CHSA A fixed annual rental amount to exclude all outgoings that are not separately

metered Their need to store some ‘dangerous chemicals’ The requirement for fair wear-and-tear exclusions for replacement of fixture

and fittings Review of cleaning arrangements The need to be able to assign and sub-let with Council’s reasonable consent Exclusion of the re-development clause A lease agreement to align more generally with the standard terms used by

Crown Solicitors Office for SA Health leases (a draft was provided) Council responded to CHSA with the following:

That an agenda iem would be prepared for the September 2015 Ordinary meeting of Council, seeking authorisation from Council, as contained in the recommendation, in particular that agreements for both Tintinara and Coonalpyn would need to be entered into simultaneously

As Crown Lands will only consent to a single fixed term, we suggested an initial fixed term of ten (10) years

In order for Council to retain flexibility as to potential future uses of the building, that the room marked ‘G’ on the plan may need to be removed from the leased area at some stage, but would be replaced by another room of similar size

Acceptance in principle of their proposed higher annual rental to include all not separately metered outgoings and the continuance of Council attending to minor maintenance on the proviso that such costs would be on-charged to CHSA

That cleaning arrangements remain as they currently are


IA-5

A Crown Solicitors Office lease for SA Health, with appropriate clauses and

amendments to reflect the intentions of both Council and Country Health SA, and subject to review by Council’s legal representatives is likely to be acceptable

CHSALHN have responded to Council in broad agreement with these proposals/responses and will be putting forward a proposal in relation to the Coonalpyn Health Centre in due course. In order to expedite matters, it is proposed to commence a period of community engagement, seek Crown Land consent and for Council to authorise the Chief Executive Officer to negotiate detailed lease terms with CHSALHN.


IA-6

Figure 1: Tintinara Health & Recreation Centre (proposed)


IA-7

3. LAY ON THE TABLE - INTENTION TO GRANT A GROUND LEASE FOR

HANGAR - MENINGIE AERODROME

Strategic Plan Goal 1.2 – To provide accountable, open and transparent communication between Council and the community and ensure public access to timely, relevant and accessible information. Goal 1.4 – To have a secure revenue base and manage the business of Council through the responsible and efficient administration of finances to ensure financial sustainability and an equitable level of services to meet the expectations of Council. Goal 1.5 – Ensure risk management policies and procedures are implemented at every level of Council business. Goal 2.4 – To sustainably provide and maintain core community assets and infrastructure that is responsive to the needs of the community. Goal 4.1 – Enhancing the quality of life of the community by encouraging community development opportunities and undertaking a key liaison role.


Nil


Financial Implications Annual rent payable to Council

Author of Report Manager Projects & Procurement


ESD Impact/Benefit:

Economic Leasing of local area and community asset.

Social N/A

Environmental N/A

Recommendations That Council: 1. Grant a ground lease over a portion of Certificate of Title Volume 5947 Folio 875

for a period of five (5) years, with a right of renewal for a further five (5) years to Steve and Linda Alexander (or nominee to be approved by the Chief Executive Officer) for the purpose of an aircraft hangar;

2. Set an initial annual rent of $________ to increase annually in accordance with the preceding years CPI, with initial lease preparation costs in accordance with Council’s schedule of fees and charges;

3. Include conditions in the lease similar to the previous lease over the grounds; 4. Authorise the Mayor and Chief Executive Officer to affix the common seal of

Council to the relevant documentation.


IA-8

REPORT At the Council meeting on 18 August 2015, the following resolution was carried:

201/15 INTENTION TO GRANT A GROUND LEASE FOR HANGAR - MENINGIE AERODROME Cr. Bland declared a perceived conflict of interest in the agenda item and left the chamber at 3:12pm. Moved Cr. Arthur, Sec. Cr. Simcock that the item lay on the table until the next Council meeting.

CARRIED UNANIMOUSLY Cr. Bland entered the chamber at 3:19pm

The following remains unchanged since tabled initially in the 18 August 2015 Council agenda.

A period of community engagement commenced which concluded on 10 August 2015.

There was only one response received from Mr Arnold Millett who has

indicated that he is in negotiations to purchase the hangar structure and would like to enter into a ground lease over the land, but at a lower annual rental than stipulated in the previous resolution of Council.

Based on Council’s previous resolution and discussions, it is recommended

that Council resolves to grant the lease to Steve and Linda Alexander (or nominee, subject to approval by Chief Executive Officer) at an annual rental to be determined by Elected Members.


IA-9

Figure 1: Lease area

Go to index

Legend:

Hangar structure to lease

Road access


C-1

14. CONFIDENTIAL ITEMS 1. CONFIDENTIAL MINUTE ACTION LIST

RECOMMENDATION 1.1 That in accordance with section 90(2) of the Local Government Act 1999, the

Council orders that the public (excepting the Chief Executive Officer, Director Community & Corporate, Director Infrastructure & Assets and Executive Officer), be excluded from attendance at the meeting to the extent that the Council considers it necessary to receive, discuss or consider in confidence the report – confidential minute action list. That the Council is satisfied that pursuant to section 90(3)(a) of the Local Government Act 1999 information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead). That under section 90(2) 3(a) of the Local Government Act 1999, the Council pursuant to section 91(7)(b) of that Act order that the discussion, report and minute be held in confidence until 20 September 2016 with the resolution to be released.

2. ANNUAL CONFIDENTIAL MINUTE REVIEW

RECOMMENDATION 2.1 That in accordance with section 90(2) of the Local Government Act 1999, the

Council orders that the public (excepting the Chief Executive Officer, Director Community & Corporate, Director Infrastructure & Assets and Executive Officer), be excluded from attendance at the meeting to the extent that the Council considers it necessary to receive, discuss or consider in confidence the report – annual confidential minute review. Confidential orders are still current under sections 90(3)(a)(b)(d)(f)(h)(k) of the Local Government Act 1999, which form the basis of this review/discussion. That under sections 90(2) 3(a)(b)(d)(f)(h)(k) of the Local Government Act 1999, the Council pursuant to section 91(7)(b) of that Act order that the confidential orders be released and/or retained as per the ensuing minute.

Go to index

NOTICE OF COUNCIL MEETING - Coorong District Council · Civic Prayer Almighty God, help ... 2 Amendment to flag raising procedures ... under section 33 of the Road Traffic Act 1961

Documents