NOTICE INVITING E-TENDER (2017-18)...Branch Office, Karam Pura (Raghubir Nagar) carpet area 1000 sq.ft. (approx) for office use. preferably in approved commercial areas i.e.Zakhira

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Employees State Insurance Corporation

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NOTICE INVITING E-TENDER (2017-18) 1. The Regional Director invites E–tenders in two bid system through e-procurement solution from interested and eligible tenderers for hiring of leased accommodation for Branch Office, ESI Corporation at Karam Pura (Raghubir Nagar), Delhi for a period of 05 years which can be extended for a further period on mutual consent. Name of Work Pre Bid

Meeting Earnest Money Deposit (EMD)

Estimated cost/Rent per Year

Last Date of Receiving of E-tender bids

Date of Tender Opening of Technical Bid

Hiring of building for Branch Office, Karam Pura (Raghubir Nagar) carpet area 1000 sq.ft. (approx) for office use. preferably in approved commercial areas i.e.Zakhira Chowk to Moti Nagar Chowk including Rama Road Industrial Area, Shivaji Marg, Kirti Nagar Industrial Area, Mansarover Garden, DLF Industrial Area, Ramesh Nagar, Sarda Puri, Saraswati Garden, Shivaji Vihar, Moti Nagar, Sudershan Park, Basai Dara Pur, Bali Nagar, Kailash Park, Tagore Garden, Delhi

ESI Corporation, Regional Office, Rajendra Bhawan, Rajendra Place New Delhi at 28/08/2017. at 3PM

Rs.20,000/- in the form of Demand Draft/Banker Cheque of any nationalized Bank drawn in favour of “ ESI fund A/C No.1” payable at New Delhi

Rs. 7,20,000/- per year

15/09/2017 at 14:00 hours

ESI Corporation, Regional Office, Rajendra Bhawan, Rajendra Place, New Delhi at 15:00 hours on 15/09/2017.

2. The interested tenderers should upload tender form and their bids along with scanned copies of all the relevant certificates, documents, etc. in support of their technical & price bids – all duly signed – on the https://esictenders.eproc.in latest by 15/09/2017 upto 14:00 Hours. 3. Tender documents is also available for viewing on the 'tenders' link of the website Employees' State Insurance Corporation i.e. http://www.esic.nic.in, https://eprocure.gov.in, https://esictenders.eproc.in & http://www.esicdelhi.org.in.. 4. Any Corrigendum to this tender will be notified through the aforesaid websites only. Selection of the successful bidder will be at the sole discretion of the Regional Director, Regional office, Delhi who reserves the right to accept or reject any or all the proposals without assigning any reasons.

Regional Director

Important Instructions for Bidders All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the E- Tenders. Bidder should get registered at https://esictenders.eproc.in. Bidders can contact our Helpdesk at https://esictenders.eproc.in/html/Support.asp Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in the form of Demand Draft from any scheduled bank, in favour of M/s. C1 India Pvt. Ltd. payable at New Delhi for participating in the Tender. Along with the Demand Draft, Bidder needs to send a covering Letter mentioning about the Payment Details, Company Name, Address, Payment towards ESIC Bid Processing Fees (Mention the Tender ID and Tender Title). The payment should reach at the below mentioned address, one day before the due date and time of Bid Submission: Kind Attn: Mr. Mohit Chauhan C1 India Pvt. Ltd. 301, Gulf Petro Chem Building, 1st Floor, Udyog Vihar, Phase – 2, Gurgaon, Haryana – 122015 Note: Payment will be approved only after physical receipt of Demand Draft.

ESSENTIAL ELIGIBILITY CONDITIONS

1. The first part should be the “Technical Bid” which should contain technical parameters like

design parameters, type of construction, availability of parking space, air-conditioning etc. the second

part should be the “Financial Bid” which should indicate the rent proposed to be charged and other

financial terms and conditions. The Technical Bid will be opened in the first instance and the Financial

Bid shall be opened only in respect of those parties which are short listed on the basis of their technical

bids and their building is found suitable by a team of ESIC Officers.

2. Technical Bid should inter-alia contain details as follows: -

(a) The location and address of the accommodation.

(b) The exact carpet area in Sq.ft. of the accommodation.

(c) Detailed approved plan of the accommodation.

(d) Clearance/No Objection Certificate from all the relevant Central/State/Municipal

Authories and fire department for use as Office premises conforming to all Municipal

Laws; and;

(e) Facilities and amenities available with the building.

(f) Preference will be given to premises owned by Public Sector/Government

Departments.

(g) The rent offered per Sq.ft:- The Rent offered should be inclusive of property tax or any

other tax required to be paid by the property owner.

3. The Technical Bid should be accompanied by an Earnest Money Deposit (EMD) of

Rs.20,000/- (Rupees Twenty Thousand Only) in the form of Demand Draft/Banker Cheque

drawn in favour of “ESI Fund A/c No. 1”, payable at New Delhi. In the absence of EMD, the

tender will be rejected summarily. The earnest money shall be refunded to unsuccessful

Tenderers after finalization of the contract. No interest is payable on the EMD.

Other Terms and Conditions

4. Facilities required to be provided by the Owner/ Lessor -

(a) Carpet area 1000 sq.ft. (Approx) in and around areas preferably in approved commercial

areas i.e. Zakhira Chowk to Moti Nagar Chowk including Rama Road Industrial Area,

Shivaji Marg, Kirti Nagar Industrial Area, Mansarover Garden, DLF Industrial Area,

Ramesh Nagar, Sarda Puri, Saraswati Garden, Shivaji Vihar, Moti Nagar, Sudershan

Park, Basai Dara Pur, Bali Nagar, Kailash Park, Tagore Garden, Delhi. The

establishments should be on the main road, connected with Metro Station, preferably on

the Ground Floor and ready for possession with adequate parking space. In case of

building at 2nd floor or above; provision of lift is essential. Offers are invited directly

from the owner(s) of the premises.

(b) The designs and construction of the premises offered shall be in conformity with the

established standards. The premises offered shall be safe, strong, stable sound and

durable with remaining life more than 20 years. The building should be fit for office use.

“Physically qualified” means the building/premises should be ready to shift in all

aspects within 60-90 days of issue of award letter, as per the specification/requirement

(c) Easy accessibility – The approach road of building should be at least 24 ft. wide.

(d) The office space should have electrical fixtures such as switches, power points,

A.C’s etc.

(e) Space be equipped with Modular furniture with work station, vinyl flooring, channel for

data and electrical cables.

(f) There should be a provision for 24 hrs. Electricity supply with power backup.

(g) The area proposed to be given on rent should be on the same floor. However, preference

would be given to exclusive building with a secured boundary wall.

(h) The maintenance (civil, electrical, mechanical, plumbing including consumable

items etc.) shall be provided by the owner and the owner shall also undertake to carry

Out annual repairs and maintenance such as white washing, painting, plantation, pest

and rodent control every year. No additional charges for the same shall be payable.

(i) The building should have adequate numbers of exclusive toilet facilities separately for

ladies and gents.

(j) The building should be made ready to use within 60-90 days of issue of award letter, as

per the specification/requirement with Air Conditions, electricity, water, lifts, sewerages

and fire fighting equipments. The electrical power load sanctioned /available should also

be indicated.

(k) All mandatory clearances required should be available for the building.

(l) Bids without the above mentioned requirements/documents shall be summarily

rejected.

(m) ** The size required are approximately as under: -

Sr. No. SPACE REUIRED FOR AREA REQUIRED

(in sq.ft)

1 Branch Officer Room 92

2 Assistant/UDC/LDC/ MTS Common Room 320

3 Store cum Cashier Cabin 134

4 Waiting Area for Insured Persons/Customers 320

5 Toilets (2 Nos) 134 (2 x 67)

APPROXIMATE AREA REQUIRED 1000 Sq. ft

(n) The Finance bid will be open only of the technically and physically qualified (Building

found suitable by the team of ESIC Officers) bidders and successful bidder shall provide the

building made ready to use within 60-90 days of issue of award letter, as per the

specification/requirement of ESIC.

5. After screening of the technical bids, short-listed landlords will be informed by the ESI

Corporation for arranging site-inspection of the offered premises. After site inspection, the financial

bids of the offers considered to be suitable for the ESI Corporation shall alone be opened. The date,

time and venue of opening of price bid will be intimated separately. The owner/landlord (s) shall obtain

approvals from the local authorities as applicable; especially Completion /Occupation certificate before

opening the price bid shall not be opened for further processing. In places where

Completion/Occupation certificate are not issued by the local authorities, the ESI Corporation may

consider such offers if it otherwise fulfills all other terms and condition and identified as suitable

Technical bid.

6. The monthly rent quoted should include all applicable taxes including service tax, other

charges/taxes and assessment as applicable at the time of commencement of lease and nothing beyond

the quoted rent mentioned in the bid shall be paid by the ESI Corporation.

7. The owner /landlord will have to construct store room/ record room, toilets etc as per ESI

Corporation's requirement/ ESI Corporation's plan and make modifications/ alterations in the premises

if so desired by the ESI Corporation at his own cost before handing over possession to the ESI

Corporation. Permission /approval required if any regarding additions/alterations/modifications of the

premises shall be obtained by the owner/landlord at his own cost from the concerned local authorities.

8. The premises offered shall have proper flooring acceptable to the ESI Corporation viz.

Marble/vitrified tile flooring of the premises (except toilet and pantry) and ceramic tiles flooring and

toilets and pantry. If proper flooring is not already done, the owner/landlord will have to lay vitrified

tile flooring of the premises as per ESI Corporation's choice at his own cost. Finishing works of the

premises such as melamine polishing or enamel painting of doors, windows, grills, ventilators, gates

and plastic emulsion painting of walls and ceiling etc. will also have to be done by the owner /landlord

as per ESI Corporation's instructions at his own cost before handing over possession to the ESI

Corporation.

9. The owner /landlord shall provide separate electric meter, separate water meter and sewerage

connections at his own cost before handing over possession to the ESI Corporation. These connections

should be in the name of the owner/landlord and the consumption charges of Water supply, Electricity

and Sewerage shall be paid by the ESI Corporation on production of documentary proof.

10. The owner/landlord shall provide adequate electric power load as per requirement of the ESI

Corporation at his own cost before handing over possession to the ESI Corporation. If additional

electric power load is required by the ESI Corporation later on (i.e. after taking over possession with

electric load of required capacity) within the lease period, the same shall be arranged by the owner/

landlord at ESI Corporation's cost.

11. The owner/landlord will provide sufficient frontage and adequate parking space in front and

rear of the building, without any additional rental overheads, for the use of the ESI Corporation's

visitors and employees/employers etc.

12. All statutory clearances and permissions required for construction/ modification/ additions/

alterations and leasing of the premises to the ESI Corporation shall be obtained by the owner/landlord

at his own cost.

13. Lease agreement will be executed after legal verification of all document related to the

Property to the entire satisfaction of ESI Corporation. The registration charges, stamp duty for

Registration of lease deed will be borne by the owner/ landlord only.

14. ESI Corporation shall have the right to carry out necessary alteration/modification or make

such structural or other changes to/in the premises as may be required by it for the purpose of its work.

Provided always that the ESI Corporation shall not make any permanent structural alternations

incapable to being reversed or which would render incapable the restoration of the premises to its

original positions without the consent in writing of the owner/landlord(s) but such consent shall not be

unreasonably withheld in the case of such alteration as shall be necessary or required by ESI

Corporation for the purpose of better amenities and carrying on its working effectively. But the ESI

Corporation shall have all rights to make temporary alteration in the demised premises and to erect

temporary partitions, cabins, counters etc. as are necessary to carry on its working effectively.

15. ESI Corporation shall have the right to install satellite dishes/communication towers and other

communication equipments etc. as deemed necessary by the ESI Corporation for facilitating electronic

communication as also installation of power generating/amplifying devices including but not restricted

to Power transformers, Power Generators etc. as well as placing of sign boards, ESI Corporation's

hoardings/publicity materials, ACs etc. in the terrace for its working activities and the owner/landlord

will have no objection of any kind whatsoever and shall not claim any compensation or additional rent

but however if any damage is resulted upon the demised premises due to such activities, the ESI

Corporation would be liable to repair the damage so caused, normal wear & tear is however excepted.

16. The ESI Corporation shall have to right to install generator sets for carrying its working

business effectively. Since ESI Corporation is the lessee/hire and has no insurable interest, the

owner/landlord hereby has to ensure the premises/assets rented/hired against risks like burglary, fire or

natural calamity at his (owner's) own cost and the ESI Corporation will not be responsible for and

liable to make good any losses that may be sustained in any future date in respect of such

premises/assets.

17. Painting of the premises including front and back verandahs, kitchen, bath rooms, toilets,

boundary wall, the entire exterior facade and painting or polishing of all doors, windows, ventilators,

grills etc. as may be desired by the ESI Corporation will be carried out by the owner/landlord every

year within the lease period. In case the owner/landlord fails to do so, the ESI Corporation shall have

the right to arrange it at the cost of the owner/landlord and deduct the amount from the rent payable or

that may become payable, or otherwise recover from the owner/landlord.

18. Whenever necessary, the owner/landlord(s) will carry out necessary repairs of the building

from time to time within reasonable period and in the event of failure or neglect or default on the part

of the owner/landlord to carry out or effect necessary repairs, it will be optional for the ESI Corporation

either to terminate the lease or to retain the occupation of the demised premises or part thereof or to

make or effect or carry out the necessary repairs of the premises, after a due notice to the

owner/landlord and to deduct, the expenses so incurred along with interest etc. from the rent which is

payable or become payable or otherwise recover from the owner/landlord. No rent will be payable for

the period during which the ESI Corporation is deprived of the use of the demised premises or part

thereof due to the failure, neglect or default of the owner/landlord to carry out the necessary repairs of

the demised premises.

19. The possession of the premises will be given to the ESI Corporation after completion of entire

work as per ESI Corporation's requirement and specifications. After taking possession, if it is found

that any item or work remains unattended or not according to ESI Corporation's specifications, the

owner/landlord has to complete the same within a reasonable time from the date of possession of

premises and in case of default, the ESI Corporation will have right to get the above unfinished

jobs/works/items completed by availing the services of other agencies and recover the amount so

incurred from the rent payable to the owner/landlord.

20. During the currency of the lease agreement the owner/landlord shall not transfer, mortgage, sell

or otherwise create any interest in the premises leased to the ESI Corporation with any party affecting

ESI Corporation's right of occupation and any of the terms of the lease without written consent of the

ESI Corporation.

21. That if the landlord is desirous of making any addition to the building it shall be ensured by

him that no access/approach by whatever means is made from the demised portion or by encroaching

upon the open spaces which have been herein above made available to the exclusive use of the ESI

Corporation.

22. That in the event of the owner/landlord deciding to sell the demised premises during the period

of tenancy or at the expiration of the same he shall in the first instance offer them to the ESI

Corporation at the lowest price which he is prepared to accept for them and the ESI Corporation shall

within one calendar month from the date of receipt of such offer, accept or reject such offer.

23. If the demised premises at any time during the said terms or any extension thereof damaged,

destroyed or rendered uninhabitable by fire, earthquake, cyclone, tempest, flood, violence of any army

or mob or other irresistible force or act of God, and be not caused by the acts or neglect or fault of the

ESI Corporation, then in such case it shall be optional with the ESI Corporation to determine the lease

period or to retain occupation of the demised premises, if the ESI Corporation so desires without any

diminution of rent hereby reserved.

24. The ESI Corporation shall have the right to terminate the lease prematurely or surrender whole

or any part of the premises to the owner/landlord by giving two months notice in writing or sublet the

whole or a part of the premises. The owner/landlord shall not claim/entitled for any compensation/rent

for the unexpired period of lease. The right to terminate the lease before the expiry of lease period will

vest only with the ESI Corporation.

25. That the ESI Corporation will at the expiration of the said term or any extension thereof

(if agreed to mutually) peaceably and quietly yield and deliver up possession of the demised premises

to the owner/landlord in the nearly same condition as at the time of commencement of initial lease, fair

wear & tear, and damage by fire, earthquake, cyclone, tempest, flood, violence of any army or mob or

other irresistible force or act of God excepted. But this condition shall not be construed to render the

ESIC liable to do any repairs of any kind to the demised premises.

26. The ESI Corporation shall be at liberty to remove at any time or at the time of vacating the

premises, all furnitures, fixtures and fittings including strong room doors, FBR ventilators, lockers,

safes, counters etc. installed in the premises and the owner/landlord shall not claim any compensation.

27. After receipt of ESI Corporation's confirmation for leasing of the premises which is considered

to be most suitable/reasonable and its acceptance by its owner/landlord(s), if the owner/landlord(s)

backs out on account of any reason, the owner/landlord(s) is liable to pay the ESI Corporation the full

expenditure incurred by the ESI Corporation from releasing of advertisement to finalising the premises

and other incidental expenditure incurred in the process.

28. The Financial Bid will inter-alia include:

(i) The rent demanded per sq.ft (carpet area/covered area etc.) and also total rent for the

entire space offered. The rent offered should be inclusive of property tax or any/all the

other tax required to be paid by the property owners.

(ii) The period of lease will be for 5 years duration extendable upto 03 years. Rent

enhancement after expiry of agreement period is subject to mutual consent of land lord

& ESIC.

29. The rent of the accommodation offered inclusive of all taxes/charges excluding water/electricity

charges. The monthly rental rate per sq. ft. in Rupees of the carpet area of the accommodation offered

should be quoted. Income Tax/TDS will be deducted at the same prevailing rate.

30. The ESI Corporation reserves the right to accept or reject any or all the offers without assigning

any reason thereof.

31. The ESIC required the premises (carpet area) 1000 Sq.ft(approx). Maximum but if any

tenderer wants to quote the rates for premises of more than 1000 Sq.ft will be considered only if he

agreed to provide the space on rates of 1000 Sq.ft. Maximum, otherwise he will be disqualified

automatically.

Signature of Owner/landlord

TECHNICAL BID FORM

FOR HIRING OF BUILDING/PREMISES ON RENT FOR BRANCH OFFICE,

ESI CORPORATION, Karam Pura(Raghubir Nagar), NEW DELHI

1 Date of Advertisement :

2. Details of owner/Landlord:-

2.1 Name :

2.2 Address :

2.3 Telephone/Mobile No. :

2.4 Fax No. (if any) :

2.5 E-mail address :

2.6 Name of Contact Person& Phone No. :

3. Details of the property

3.1 Address and locality in which the :

Property is situated:

3.2 Enclose a copy of Floor plan of

the premises offered : YES/NO

3.3 Usage of property as approved

by Local Authorities (Strike out

Whichever is not applicable). : Residential/Commercial/Residential &

Commercial/Shopping Centre/Shop cum

Office

3.4 Type of structure (Strike out : Load Bearing Structure /RCC Framed

whichever is not applicable) Structure

3.5 Number of floors in the building : …….. ……….floors

3.6 Floor/s on which the premises : Premises on ……………. floor/s offered

Offered to ESI Corporation to the ESI Corporation.

3.7 Floor wise rentable area (in

Sq. Ft.) - Basement :

Floor wise rentable area (in

Sq. Ft.) - Ground Floor :

Floor wise rentable area (in

Sq. Ft.) - First Floor :

Floor wise rentable area (in

Sq. Ft.) - Second floor :

Floor wise rentable area (in

Sq. Ft.) - Third Floor :

3.8 Total Rentable Area (in Sq.Ft.) :

3.9 Whether the building plan

Approved by the local : Yes, approved vide letter no………

Authorities or not dated………….

3.11 Whether the premises is ready :

for use and is free from any

encumbrances.

4. Amenities/facilities provided

4.1 Whether Municipal water : Yes /No.

supply Whether Municipal

water supply and other

source of water supply

through tanker etc.).

4.2 Whether sanitary facilities : Yes/ No

(Toilets/Bathrooms/WC)

available within the premises

offered.

4.3 Whether separate 3 phase : Yes/ No

electric power supply available __________KVA

or not. If available state the

sanctioned power load

4.4 Whether exclusive parking : Yes/ No

space is available or ESI Staff __________Sq. Ft.

and visitors or not. If yes

indicate approximate area of

exclusive parking space

offered.

4.5 Whether the premises offered : Yes/ No

is centrally air-conditioned or

not.

4.6 Whether lift facility available or : Yes/ No

not

4.7 Stand by Generator : Yes/ No

arrangements available.

4.8 Fire fighting arrangements : Yes/ No. _________KVA

available.

4.9 Security arrangements : Yes/ No

available

4.10 Nearest Metro Station : Distance: __________

4.11 Nearest SBI Branch : Distance ____________

4.12 Whether any IGL connection : YES/NO

available

4.13 Please mention if any other :

facility is provided

5. Lease terms and Loan

5.1 Lease period offered : ___________years

(maximum for 8 years)

5.2 Period of initial lease (minimum : ______________years

for 5 years)

Place: Signature of the owner/landlord

Date;

FINANCIAL BID FORM

FOR HIRING OF BUILDING/PREMISES ON RENT FOR BRANCH OFFICE, ESI

CORPORATION, Karam Pura(Raghubir Nagar), NEW DELHI.

S l .No. Item Description Monthly Rent per Sq Ft. in Rs. (including all

charges) In words and figures both

1 Hiring of Building /premises on rent for

BRANCH Office, Karam Pura (Raghubir

Nagar), New Delhi

Place: Signature of the owner/landlord

Date; NAME

Stamp

Undertaking

I/We do hereby solemnly declare and undertake that:

1) All terms & Conditions of the tender are acceptable to me/us. If any information

furnished by me/us the tender is found incorrect/false, the contract is liable to be canceled

without prejudice to any other legal action.

2) I/We also confirm that I/We understand that the Regional Director, ESIC,

Regional Office, Delhi reserves absolute rights to reject any bid or all bids without

assigning any reason.

3) I/We also declare that there is no Government/ Municipal restrictions barring the

letting of the proposed building on rent and I/We am/are the legal owner of the proposed

building.

4) I/We have not been black listed in any Govt. organization/institution and from

participating in any government tendering process.

DATE : ( OWNER'S SIGNATURE)

Place: NAME

Stamp

LIST OF DOCUMENTS TO BE UPLOADED

1. Copy of PAN Card.

2. Scanned copies of Demand Draft.

3. Service Tax registration Certificates.

4. Copy of plan approved by the Competent Authority.

5. Clearance Certificate from FIRE Brigade Authority.

6. Latest Municipal property tax receipts.

7. Last Sale deed.

8. Latest Electrical Bill receipts.

9. Latest Water Supply bill Receipts (DJB).

10. Undertaking from the vendors.

11. Tender documents duly signed and stamped.