NOTICE AMENDED Please take notice that meeting of a ...

NOTICE

AMENDED

Please take notice that meeting of a STANDING COMMITTEE and the REGULAR VILLAGE BOARD MEETING will be held in a hybrid format (in-person and teleconference) on Monday, April 4, 2022 at the times listed below:

REGULAR MEETING OF THE VILLAGE BOARD, 7:30 P.M. Link: https://us02web.zoom.us/j/86760361613?pwd=QUgzSnNMa2RnbjAyUXVwTnZFL1lrZz09 Meeting ID: 867 6036 1613 Passcode: 064444 Phone: +13126266799 Members of the public will be muted and have their video turned off upon entry. Comments will be taken during citizen’s comments and if the Village Board accepts comments at other times during an agenda item. When the Village Board starts accepting citizen’s comments, members of the public will have the ability to unmute themselves and appear by video by raising their virtual hand (selecting the raise had under the bottom right side under participant names) after being called upon by the Chair. If participating by phone, unmute themselves by pressing *6. PLAN ON SPEAKING AT THE MEETING, please email the Village Manager at [email protected] by 3 p.m. on the meeting day. The President will be leading the meeting and Board members will be called upon to speak. If there are members of the public on the call that desire to speak on a topic that is NOT on the agenda, they will be provided an opportunity to do so under “Citizen’s to be Heard” on the agenda. The President may also allow for the public to speak following Village Board member discussion on an item following the Village Board discussion. To ensure an efficient meeting, members of the public should not speak until called upon to do so.

1. Call to Order 2. Roll Call 3. Statement of Public Notice 4. Special Order of Business

a. Library Equity, Diversity and Inclusion (EDI) Update – Director Collins 5. Consent Agenda Items - items under the consent agenda may be acted upon by one motion. If

in the judgement of any Village Board Members, a consent agenda items needs discussion, the item can be placed in the items removed from the consent agenda. a. Presentation of Accounts – April 4, 2022 b. Consider Village Board meeting minutes – March 21, 2022 c. Consider Hubbard Park Parking Lot Reconstruction project management and communication

plan. d. Consider Shorewood Men's Club Chicken BBQ Park and Beach Permit, Temporary Class “B”/

“Class B” license and Short-term Cabaret License – June 11, 2022. e. Consider Change of Designated Agent Nicole Belmarez for Walgreens #15188 located at

4035 N. Oakland Avenue.

https://us02web.zoom.us/j/86760361613?pwd=QUgzSnNMa2RnbjAyUXVwTnZFL1lrZz09

mailto:[email protected]

6. Items Removed from the Consent Agenda 7. Public Hearing(s)

a. TO BE RESCHEDULED – An ordinance amendment clarifying “Site restriction” regulations related to “green space” requirements contained within Article III General Provisions of Chapter 535 Zoning of the Shorewood Village Code.

8. Citizens to be Heard – this item is for matters not on the agenda. Discussion may follow comment on non-agenda items or discussion and action may come at future meetings.

9. New Business a. Consider vendor for EDI environmental scan and strategic plan. b. Consider 2022 WDNR Safe Drinking Water Loan Program Private Lead Service Line

Replacement program approach. c. Consider Policy 32 Conducting Hybrid and Video Recording Public Meetings

amendment. 10. Reports of Village Officials

a. Village President - Report on transparency and accountability.

b. Village Trustees c. Village Manager

11. Future Items of Consideration 12. Closed session – the Village Board will adjourn into closed session upon motion duly made

pursuant to Wis. Stat. 19.85 (1)(c) to discuss the annual performance evaluation of the village manager.

13. Adjournment Dated at Shorewood, Wisconsin this 31st day of March, 2022; amended April 1, 2022.

Toya Harrell, Village Clerk

Should you have any questions or comments regarding any items on this agenda, contact the Village Manager’s Office at 414-847-2701. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may attend the above stated meeting to gather information; no action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of all individual abilities.

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: Voucher Report Presenter: Mark Emanuelson Department: Finance Overview – Consistent with the Village’s Policy #21, Purchasing and Accounts Payable, the attached reports have been prepared by the Finance Department for presentation to the Village Board. In addition to providing the information required for the Village Board to maintain the general oversight of expenditures, these reports also serve to enhance the transparency of the Village’s expenditures of public funds by making these reports part of the public record. Please feel free to contact me if there are any questions on specific items.

Vision 2025 Plan – Financial Responsibility Sustainability – N/A Recommended motion – Move to accept the attached presentation of accounts reports. Fiscal Note / Budget Impact – To the best of our knowledge, these items have been processed in accordance with the Village’s purchasing policies as administered by the applicable department heads. Attachments: - Accounts Payable and Payroll Vouchers Summary Detailed Presentation of Accounts

Meeting Date 04/04/2022

COPY TO:

Accounts Payable and Payroll Vouchers for Presentation and Approval

100 - General Fund 938,066.91

200 - Library 18,678.62

210 - Senior Services 3,936.12

230 - Shorewood Today Magazine 22,049.67

300 - Debt Service Fund 230,691.24

400 - Capital Projects Fund 96,067.89

410 - TIF #1 -

430 - TIF #3 50,878.13

440 - TIF #4 150.00

450 - TIF #5 92,023.75

600 - Parking Utility Fund 583.59

610 - Water Utility Fund 68,992.30

620 - Sewer Utility Fund 301,345.82

700 - CDA -

800 - Property Tax Fund - 900 - Cash Fund -

1,823,464.04$ PLUS: Payroll vouchers per payroll register

dated:3/25/2022 194,144.33

2,017,608.37$

Begin Ck # End Chk #Accounts Payable Checks: 39582 39672Accounts Payable Electronic Checks: 2701 2711Payroll Checks: 2819 2819Payroll Direct Deposits: DD24650 DD24744Payroll Electronic Check Remittances: EFT1723 EFT1733

Budget and Finance Committee

Finance Office

Village Board

Grand Total

Subtotal:

VILLAGE OF SHOREWOOD, WISCONSINCLERK-TREASURER'S OFFICE

MEMO

Presented for your approval are the following accounts payable vouchers: 03/17/2022 - 03/31/2022

DATE:

FROM:

TO:

RE:

April 4, 2022

INVOICE GL DISTRIBUTION REPORT FOR VILLAGE OF SHOREWOOD 1/13Page: 03/30/2022 01:15 PMUser: PEILBESDB: Village Of Shorewood

INVOICE DUE DATES 03/17/2022 - 03/31/2022JOURNALIZED

PAID

Check #AmountDue DateInvoice Invoice Desc.VendorInv. Line DescGL Number

Fund 100 General FundDept 0000

39621204.00 03/30/2224778VEBA PREMIUMS - POLICE DEPT - MARCHLAW, INC. HEALTH TRUSTOther Accrued Payables100-0000-21150271028,833.31 03/31/220050885MONTHLY RETIREMENT PREMIUMS - FEBRUARYWI DEPT OF EMPLOYEE TRUST FUNDSGENERAL CLASS 100-0000-21520271031,603.80 03/31/220050885MONTHLY RETIREMENT PREMIUMS - FEBRUARYWI DEPT OF EMPLOYEE TRUST FUNDSPROTECTIVE SERVICE100-0000-215202710350.00 03/31/220050885MONTHLY RETIREMENT PREMIUMS - FEBRUARYWI DEPT OF EMPLOYEE TRUST FUNDSADDITIONAL CONTRIBUTIONS100-0000-215202707113,527.29 03/31/220012569641HEATH INSURANCE PREMIUMS - MARCHWCA GROUP HEALTH TRUST-UMRHealth Insurance Payable100-0000-21530

39658464.91 03/30/22614857VISION INS. PREMIUM - APRILSUPERIOR VISION INS. PLAN OF WI, INDental Insurance Payable100-0000-2153127023,985.68 03/31/221730154DENTAL PREMIUMS - MARCHDELTA DENTAL PLAN OF WI, INCDENTAL VILLAGE PORTION100-0000-215312702825.66 03/31/221730155DENTAL PREMIUMS - RETIREES - MARCHDELTA DENTAL PLAN OF WI, INCDENTAL VILLAGE PORTION100-0000-21531

396711,799.16 03/30/2203252022CHILD SUPPORT 03/25/22WI SCTFGarnishments Payable100-0000-2158039655258.91 03/30/2203252022P-DISABILITY 03/01-03/31/2022STANDARD INSURANCE COMPANYDisability Insurance Payable100-0000-2159027111,033.89 03/31/2202282022SALES TAX - FEBRUARYWI DEPT OF REVENUE - SALES TAXSales Tax Due State100-0000-24213

182,886.61 Total For Dept 0000

Dept 1100 Board2701199.90 03/22/2202/28/2022zoom accountZOOM.US 888-799-9666 WWW.ZOOM.zoom account100-1100-53140

3963146.98 03/30/220004446310PUBL NOTICE 3/8/22 BOARDMILWAUKEE JOURNAL SENTINELCommunications/Publications100-1100-53140

246.88 Total For Dept 1100 Board

Dept 1200 Court39616301.92 03/30/2203222022REIMBURSEMENT MUNI. JUDGE SEMINARKIRCHNER, MARGO S.Professional Education100-1200-51900396231,630.92 03/30/221753457-20221231PCOURT ACCT BILLING ID 1753457 - 2022LEXISNEXIS RISK DATA MANAGEMNTSoftware Purch/Maint100-1200-529103964325.55 03/30/222613094WORKERS COMPENSATION 2022 - INSTALL #2R & R INSURANCE SERVICESWorkers Comp100-1200-55110

Multiple(11.75)03/30/2226014712021 WORKERS COMP AUDIT CREDITR & R INSURANCE SERVICESWorkers Comp100-1200-55110

1,946.64 Total For Dept 1200 Court

Dept 1410 Manager270115.81 03/22/2202/28/2022adobe subcription for payroll adminAdobe Inc 800-83366adobe subcription for payroll admin100-1410-52990270170.00 03/22/2202/28/2022monthly subscription for VM memoEIG*CONSTANTCONTACT.CO 855-22955monthly subscription for VM memo100-1410-529902701(68.56)03/22/2202/28/2022boxes Amazon.com Amzn.com/bboxes 100-1410-531002701137.12 03/22/2202/28/2022boxes Amazon.com*YI3N96203 Amzn.com/bboxes 100-1410-53100270114.99 03/22/2202/28/2022monthly subscriptionMilwaukee Journal 888-426-0monthly subscription100-1410-532002701175.00 03/22/2202/28/2022Volunteer CommitteesBIRD CITY WISCONSIN HTTPSBIRDCVolunteer Committees100-1410-54100270161.01 03/22/2202/28/2022lunch for utility staff in all nightCORNER BAKERY 1644 OLO olo.comlunch for utility staff in all night100-1410-54130270127.98 03/22/2202/28/2022Tyler FarewellDUNKIN #350170 WHITEFISHTyler Farewell100-1410-54130270150.89 03/22/2202/28/2022Ast. VMO farewell EINSTEIN BROS BAGELS14 SHOREWOODAst. VMO farewell 100-1410-54130

3964412,159.00 03/30/222613095LIABILITY INSURANCE - 2022 INSTALLMENT #2R & R INSURANCE SERVICESLiability & Property Insurance100-1410-5510039643127.75 03/30/222613094WORKERS COMPENSATION 2022 - INSTALL #2R & R INSURANCE SERVICESWorkers Comp100-1410-55110

Multiple(58.77)03/30/2226014712021 WORKERS COMP AUDIT CREDITR & R INSURANCE SERVICESWorkers Comp100-1410-551102701212.49 03/22/2202/28/2022Finance Director chairAMZN Mktp US*6O3TP4UD3 Amzn.com/Finance Director chair100-1410-56130

12,924.71 Total For Dept 1410 Manager

Dept 1420 Clerk / Customer Service3961540.00 03/30/2203152022REFUND ON-STREET PARKING PASSJOUBERT, CAPUCINEON-STREET MONTHLY100-1420-46336270170.00 03/22/2202/28/20222022 Clerks & Treasurers InstituteLOCAL GOVERNMENT EDUCA 800-621232022 Clerks & Treasurers Institute100-1420-51900

3962225.00 03/30/2284153CYBER SECURITY WEBINAR-HARRELLLEAGUE WIS MUNICIPALITIESProfessional Education100-1420-5190039670120.00 03/30/222022NT-0205-0004-000WMCA NORTHERN WI CLERK TRAINIING 2022-HARRELLWI MUNICIPAL CLERKS ASSOCProfessional Education100-1420-519003967040.00 03/30/22GFN853BB7KWWMCA BOARD OF REVIEW TRAINING 2022-HARRELLWI MUNICIPAL CLERKS ASSOCProfessional Education100-1420-5190039607201.15 03/30/221612704BLUEFIN GATEWAY - FEBRUARYELECTRONIC DATA COLLECTION CORPCredit Card Fees100-1420-529302703220.58 03/31/222194-2022-2CREDIT CARD FEES - FEBRUARYINVOICE CLOUDCredit Card Fees100-1420-529302706298.39 03/31/2203012022CREDIT CARD FEES - FEBRUARYPAYMENTECH-CHASECredit Card Fees100-1420-52930270121.00 03/22/2202/28/2022ID Card LanyardsULINE *SHIP SUPPLIES 800-295-5ID Card Lanyards100-1420-531002701121.16 03/22/2202/28/2022Election suppliesAMAZON.COM*T77Z22WU3 A AMZN.COM/Election supplies100-1420-53500270146.77 03/22/2202/28/2022Election suppliesAMAZON.COM*ZD4EY7523 A AMZN.COM/Election supplies100-1420-53500



PAID


Fund 100 General FundDept 1420 Clerk / Customer Service

270118.95 03/22/2202/28/2022February election coffeeEINSTEIN BROS BAGELS14 SHOREWOODFebruary election coffee100-1420-53500270118.95 03/22/2202/28/2022February election coffeeEINSTEIN BROS BAGELS14 SHOREWOODFebruary election coffee100-1420-535002701180.37 03/22/2202/28/2022February election lunch for inspectorsJIMMY JOHNS - 78 - ECO 414-967-9February election lunch for inspectors100-1420-535002701229.13 03/22/2202/28/2022February election lunch for inspectorsJIMMY JOHNS - 78 - ECO 414-967-9February election lunch for inspectors100-1420-53500270159.28 03/22/2202/28/2022February election lunch for inspectorsJIMMY JOHNS - 78 - MOT 414-967-9February election lunch for inspectors100-1420-53500270123.97 03/22/2202/28/2022February election donutsMETRO MARKET #893 SHOREWOODFebruary election donuts100-1420-53500

3964376.65 03/30/222613094WORKERS COMPENSATION 2022 - INSTALL #2R & R INSURANCE SERVICESWorkers Comp100-1420-55110Multiple(35.26)03/30/2226014712021 WORKERS COMP AUDIT CREDITR & R INSURANCE SERVICESWorkers Comp100-1420-55110

1,776.09 Total For Dept 1420 Clerk / Customer Service

Dept 1510 Finance2711(10.08)03/31/2202282022SALES TAX - FEBRUARYWI DEPT OF REVENUE - SALES TAXMiscellaneous Revenue100-1510-48900


24.42 Total For Dept 1510 Finance

Dept 1900 Other General Admin39606307.87 03/30/22350461FSA ADMIN - MARCHDIVERSIFIED BENEFIT SERVICES INCFlexible Benefit Admin Fees100-1900-51325

22,125.00 03/30/222613104SERVICE FEES - APRILR & R INSURANCE SERVICESProfessional Fees - Insurance100-1900-521902708756.69 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDElectric - Village Hall100-1900-52200.55-002708687.14 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDElectric - Village Center100-1900-52200.77-0027081,595.88 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDGas - Village Hall100-1900-52210.55-002708637.04 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDGas - Village Center100-1900-52210.77-00

3959589.49 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone / Internet - Village Hall100-1900-52230.55-0039595217.35 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone / Internet - Village Hall100-1900-52230.55-0039595209.00 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone / Internet - Village Hall100-1900-52230.55-00396548.75 03/30/2203172022VH DIGITAL ADAPTOR 7601-6001, 03/17/22-04/16/22SPECTRUMPhone / Internet - Village Hall100-1900-52230.55-003959540.00 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone / Internet - Village Center100-1900-52230.77-00270196.66 03/22/2202/28/2022Police Chief Recruitment - Lunch for PanelsCORNER BAKERY 1644 OLO olo.comPolice Chief Recruitment - Lunch for Pan100-1900-53150270121.86 03/22/2202/28/2022DPW electrician recruitment adFACEBK LDM7BCF7Q2 650-54348DPW electrician recruitment ad100-1900-53150270175.00 03/22/2202/28/2022DPW electrician recruitment adFACEBK RTQV5D77Q2 650-54348DPW electrician recruitment ad100-1900-5315027011.99 03/22/2202/28/2022Police Chief Recruitment - ice for beveragesMETRO MARKET #893 SHOREWOODPolice Chief Recruitment - ice for bever100-1900-53150270120.69 03/22/2202/28/2022Police Chief Recruitment - beveragesSENDIK'S WHITEFISH WHITEFISHPolice Chief Recruitment - beverages100-1900-53150

39589259.00 03/30/22333160WURTH PRE-EMPLOYMENT PHYSICALAURORA HEALTH CAREJob Posting/Testing/Hiring100-1900-5315039633300.00 03/30/229191WEB AD - POLICE CHIEF NOBLEJob Posting/Testing/Hiring100-1900-53150396656,200.00 03/30/2222-004FEBRUARY 2022THE RISELING GROUP, LLCJob Posting/Testing/Hiring100-1900-53150396442,905.94 03/30/222613095LIABILITY INSURANCE - 2022 INSTALLMENT #2R & R INSURANCE SERVICESLIABILITY & PROPERTY INSURANCE100-1900-55100

16,555.35 Total For Dept 1900 Other General Admin

Dept 2100 Police2701(134.49)03/22/2202/28/2022tax exemption refund for Liebenthal stay at WPLFKALAHARI RESORT - WI 999-99999tax exemption refund for Liebenthal stay100-2100-5190027010.06 03/22/2202/28/2022remainder of line item #83KALAHARI RESORT - WI WISCONSINremainder of line item #83100-2100-519002701316.43 03/22/2202/28/2022room & board for Liebenthal WPLF conferenceKALAHARI RESORT - WI WISCONSINroom & board for Liebenthal WPLF confere100-2100-51900270138.67 03/22/2202/28/2022Liebenthal fuel for WPLF conferenceKWIK TRIP 12000012054 BARABOOLiebenthal fuel for WPLF conference100-2100-51900270123.03 03/22/2202/28/2022Liebenthal lunch at WPLF conferenceTST* LAKE DELTON MONK' LAKE DELTLiebenthal lunch at WPLF conference100-2100-51900

3962078.45 03/30/22ARIDEHEFFELHEFFEL MILEAGE FOR ARIDE TRAININGLAUREN HEFFELProfessional Education100-2100-51900396341,040.00 03/30/22F42E69T1DEPARTMENTAL CPR/FIRST AID TRAININGNORTH SHORE FIRE DEPTProfessional Education100-2100-5190027082,143.43 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDWILSON DRIVE100-2100-5220027083,150.48 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDWILSON GAS100-2100-52210

39595178.98 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone and Internet100-2100-5223039595598.77 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone and Internet100-2100-5223039661599.99 03/30/22978660148MARCHEQUIP-F SANTIAGO & CELL USAGE 2/9-3/8/22T-MOBILE, INC. USAPhone and Internet100-2100-5223039661196.14 03/30/22978927717MARCHCRADLEPOINT CHARGEST-MOBILE, INC. USAPHONE AND INTERNET100-2100-52230



PAID


Fund 100 General FundDept 2100 Police

3959692.94 03/30/224113993061MAT REPLACEMENT SERVICECINTAS CORPCleaning and Pest Control100-2100-5290039623105.50 03/30/221317241-20220228FERUARY ACCURINT CONTRACT FEELEXISNEXIS RISK DATA MANAGEMNTSoftware Purch/Maint100-2100-5291027051,549.90 03/31/2202282022ONLINE PARKING PAY PROCESSING-FEBRUARYMERCHANT SERVICESCredit Card Fees100-2100-52930270141.52 03/22/2202/28/2022office suppliesAMAZON.COM*JG53C1HY3 A AMZN.COM/office supplies100-2100-53100270129.95 03/22/2202/28/2022office suppliesAMZN Mktp US*0Q4VH1PA3 Amzn.com/office supplies100-2100-531002701780.41 03/22/2202/28/2022bike for bike patrolEMERYS BICYCLESUPER MILWAUKEEbike for bike patrol100-2100-53100270199.62 03/22/2202/28/2022prisoner socksHPFY 203-616-2prisoner socks100-2100-5310027018.70 03/22/2202/28/2022mailing of evidence to state hygiene labUSPS PO 5675850211 MILWAUKEEmailing of evidence to state hygiene lab100-2100-5313027018.95 03/22/2202/28/2022mailing of open recordsUSPS.COM CLICKNSHIP 800-344-7mailing of open records100-2100-53130270183.91 03/22/2202/28/2022promotional giveawaysAMZN Mktp US*9Q6LX6ZS3 Amzn.com/promotional giveaways100-2100-53500270199.26 03/22/2202/28/2022evidence processing kitsSIRCHIE FINGER PRINT L 919-55414evidence processing kits100-2100-535002701128.94 03/22/2202/28/2022evidence processing suppliesSIRCHIE FINGER PRINT L 919-55414evidence processing supplies100-2100-53500

3964410,661.08 03/30/222613095LIABILITY INSURANCE - 2022 INSTALLMENT #2R & R INSURANCE SERVICESLiability & Property Insurance100-2100-551003964318,089.54 03/30/222613094WORKERS COMPENSATION 2022 - INSTALL #2R & R INSURANCE SERVICESWorkers Comp100-2100-55110

Multiple(8,321.51)03/30/2226014712021 WORKERS COMP AUDIT CREDITR & R INSURANCE SERVICESWorkers Comp100-2100-5511039625270.24 03/30/22165679PATROL ROOM CHAIR REPAIRM&M OFFICE INTERIORS INCFurniture / Office equipment100-2100-56130270189.66 03/22/2202/28/2022kudrynskyy replacement radio earpieceSTREICHER'S MO PLYMOUTHkudrynskyy replacement radio earpiece100-2100-56140

39657306.18 03/30/22I1558248OC SPRAYSTREICHERSOfficer Equipment / repairs100-2100-56140

32,354.73 Total For Dept 2100 Police

Dept 2400 Planning and Development3958849.50 03/30/22287244812582X032522WIRELESS DATA JBURRIS 3/18/22-4/17/22AT&TPhone and Internet100-2400-522303966725.50 03/30/220494330331WIRELESS DATA CHG T KOEPP 02/28-03/27/22US CELLULARPhone and Internet100-2400-522302703181.43 03/31/222194-2022-2CREDIT CARD FEES - FEBRUARYINVOICE CLOUDCredit Card Fees100-2400-529302706139.43 03/31/2203012022CREDIT CARD FEES - FEBRUARYPAYMENTECH-CHASECredit Card Fees100-2400-52930

396431,916.26 03/30/222613094WORKERS COMPENSATION 2022 - INSTALL #2R & R INSURANCE SERVICESWorkers Comp100-2400-55110Multiple(881.52)03/30/2226014712021 WORKERS COMP AUDIT CREDITR & R INSURANCE SERVICESWorkers Comp100-2400-55110

1,430.60 Total For Dept 2400 Planning and Development

Dept 2900 Other Public Safety27101,752.00 03/31/220050885MONTHLY RETIREMENT PREMIUMS - FEBRUARYWI DEPT OF EMPLOYEE TRUST FUNDSOther Benefits100-2900-51355

39634582,964.00 03/30/22202213QUARTERLY BILLING - Q2 2022NORTH SHORE FIRE DEPTOPERATIONS100-2900-52310396347,466.00 03/30/22202213QUARTERLY BILLING - Q2 2022NORTH SHORE FIRE DEPTCAPITAL100-2900-52310395842,364.89 03/30/2275787CROSSING GUARD SERVICES 2/13-2/26ALL CITY MANAGEMENT SERVICES, INC.Crossing Guards100-2900-52990

594,546.89 Total For Dept 2900 Other Public Safety

Dept 3100 Public Works Admin.39617400.00 03/30/22KORTE_MAR22REIMBURSEMENT FOR UNIFORMKORTE, STEWARTUniform Expense100-3100-513302701150.00 03/22/2202/28/2022Online Management CourseUWCC REGISTRATIONS 608-26224Online Management Course100-3100-51900

3958620.00 03/30/22ANDERSON_MAR22REIMBURSEMENT FOR PFMA PARKINGANDERSON, ERICProfessional Education100-3100-519003959210.00 03/30/22WUDTKE_MAR22REIMBURSEMENT FOR PFMA PARKINGBRETT WUDTKEProfessional Education100-3100-519003966820.00 03/30/22VILLARREAL_0322REIMBURSEMENT FOR PFMA PARKINGVILLAREAL, MIGUELProfessional Education100-3100-5190039656255.00 03/30/220181356GENERAL ENGINEERING SERVICES - FEBRUARYSTRAND ASSOCIATES INCProfessional Fees Engineering - MISC100-3100-521103965687.50 03/30/220181356GENERAL ENGINEERING SERVICES - FEBRUARYSTRAND ASSOCIATES INCProfessional Fees Engineering - MISC100-3100-521103959580.00 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone and Internet100-3100-5223039595108.50 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone and Internet100-3100-5223039595309.32 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone and Internet100-3100-5223039666135.47 03/30/220497008693CELLULAR SERVICE 3/12 TO 4/11US CELLULARPhone and Internet100-3100-52230396127,820.00 03/30/2212084MONUMENT SIGNHOLTON BROTHERS INCProperty Damage - reimbursable100-3100-54450396444,853.94 03/30/222613095LIABILITY INSURANCE - 2022 INSTALLMENT #2R & R INSURANCE SERVICESLiability & Property Insurance100-3100-551003964312,749.55 03/30/222613094WORKERS COMPENSATION 2022 - INSTALL #2R & R INSURANCE SERVICESWorkers Comp100-3100-55110

Multiple(5,865.00)03/30/2226014712021 WORKERS COMP AUDIT CREDITR & R INSURANCE SERVICESWorkers Comp100-3100-55110



PAID


Fund 100 General FundDept 3100 Public Works Admin.

21,134.28 Total For Dept 3100 Public Works Admin.

Dept 3230 Bldg Maint - Public Works2701107.66 03/22/2202/28/2022Supplies - DPWAMAZON.COM*1I4S35PB1 A AMZN.COM/Supplies - DPW100-3230-53500270142.84 03/22/2202/28/2022Supplies - DPWAmazon.com*1J2DQ5G53 Amzn.com/bSupplies - DPW100-3230-53500270142.40 03/22/2202/28/2022Hand scoops for salt - DPWAMAZON.COM*PA1PS3AE3 A AMZN.COM/Hand scoops for salt - DPW100-3230-53500270155.22 03/22/2202/28/2022Tools - DPW Amazon.com*UA80J3M13 Amzn.com/bTools - DPW 100-3230-535002701107.12 03/22/2202/28/2022Fire Code Compliance - DPWAMZ*SmartSign 800-952-1Fire Code Compliance - DPW100-3230-53500270113.96 03/22/2202/28/2022Aligator ClipsAMZN Mktp US*JY58092M3 Amzn.com/Aligator Clips100-3230-535002701218.92 03/22/2202/28/2022Parts for toilets - Village CenterAMZN Mktp US*OH5WB01L3 Amzn.com/Parts for toilets - Village Center100-3230-53500270150.40 03/22/2202/28/2022Boiler Parts - Village CenterQUALITY ELECTRIC SERVI MILWAUKEEBoiler Parts - Village Center100-3230-53500

3959050.00 03/30/223306738EXTERMINATING - VILLAGE HALL BATZNER PEST, INC.Dept/Program Supplies100-3230-535003963280.00 03/30/22RI22006920ELEVATOR INSPECTION - LIBRARYNEISDept/Program Supplies100-3230-535003963280.00 03/30/22RI22006921ELEVATOR INSPECTION - VILLAGE HALL NEISDept/Program Supplies100-3230-535003963688.00 03/30/22219945151EXTERMINATING DPW - DECEMBER 2021ORKIN COMMERCIAL SERVICESDept/Program Supplies100-3230-535003963688.00 03/30/22222456028EXTERMINATING DPW - FEBRUARY 2022ORKIN COMMERCIAL SERVICESDept/Program Supplies100-3230-535003963688.00 03/30/22221325296EXTERMINATING DPW - JANUARY 2022ORKIN COMMERCIAL SERVICESDept/Program Supplies100-3230-535003963688.00 03/30/22223810275EXTERMINATING DPW - MARCH ORKIN COMMERCIAL SERVICESDept/Program Supplies100-3230-5350039637347.84 03/30/22100400705855ELEVATOR MAINT - V. H. 4/1-5/31/22OTIS ELEVATOR CO.Dept/Program Supplies100-3230-5350039638415.00 03/30/22825929DUST COLLECTOR WIRINGPIEPER ELECTRICDept/Program Supplies100-3230-53500

1,963.36 Total For Dept 3230 Bldg Maint - Public Works

Dept 3300 Municipal Garage2708267.30 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDDPW GARGAGE100-3300-5220027081,850.73 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDCOMPACTOR100-3300-5220027082,422.32 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDDPW GAS100-3300-52210

396141,539.21 03/30/22838408REPAIRS TO SQUAD 8JOHN AMATO CHRYSLER DODGE JEEP RAMOutsourced Repairs100-3300-53350396274,375.89 03/30/22WO4973REPAIRS TO VACTORMACQUEEN EQUIPMENT, LLCOutsourced Repairs100-3300-533503962911,299.96 03/30/22WO9345REPAIRS TO #92MILLER-BRADFORD & RISBERG INCOutsourced Repairs100-3300-5335039645375.00 03/30/222022-62237REPAIRS TO #71R.N.O.W. INC.Outsourced Repairs100-3300-533502701378.86 03/22/2202/28/2022Parts - Shop Tire MachineTHERO* REALTRUCK WWW.REALTRParts - Shop Tire Machine100-3300-53400

3958242.72 03/30/222514-756429STOCK - MECHANICSADVANCE AUTO PARTSVehicle Maintenance100-3300-534003958241.78 03/30/222514-756430STOCK - MECHANICSADVANCE AUTO PARTSVehicle Maintenance100-3300-534003958214.05 03/30/222514-753390STOCK - MECHANICSADVANCE AUTO PARTSVehicle Maintenance100-3300-534003958331.25 03/30/229986504695GAS CYLINDERSAIRGAS USA, LLCVehicle Maintenance100-3300-534003958534.27 03/30/22IMIL1783138SHOP TOWELSALSCO, INC. Vehicle Maintenance100-3300-5340039594231.18 03/30/220051203-IN#50 HOOKLIFT PARTS-PURCH 12/7/2021CASPERS TRUCK EQUIPMENTVehicle Maintenance100-3300-534003959462.51 03/30/220041540-IN#39 SHELVES - PURCHASED 12/19/2019CASPERS TRUCK EQUIPMENTVehicle Maintenance100-3300-5340039602770.00 03/30/22E3-96182TOOLS - GARAGECUMMINS INC.Vehicle Maintenance100-3300-534003960813.01 03/30/2213-1644445PARTS FOR SQUAD 6ELLIOTT AUTO SUPPLY CO, INC. Vehicle Maintenance100-3300-534003960897.27 03/30/2213-1644444PARTS FOR SQUAD 6ELLIOTT AUTO SUPPLY CO, INC. Vehicle Maintenance100-3300-5340039618504.92 03/30/221360587PPARTS FOR 58LAKESIDE INTERNATIONAL TRUCKVehicle Maintenance100-3300-5340039639577.36 03/30/2260261304-INTIRES 73 LABOR/FUEL SURCHARGE DEC 2021POMP'S TIRE SERVICE, INC. Vehicle Maintenance100-3300-5340039660379.00 03/30/2203222280751ELECTRICAL IMPACT T AND A TOOLS INC.Vehicle Maintenance100-3300-5340039672637.71 03/30/2259046STEAM CLEANER MAINTENANCEWI STEAM CLEANER SALES COVehicle Maintenance100-3300-53400

25,946.30 Total For Dept 3300 Municipal Garage

Dept 3430 Street Lights27086,959.13 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDElectric - Street Lighting100-3430-52200.01-0027081,407.96 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDElectric - Traffic Devices100-3430-52200.02-002701200.52 03/22/2202/28/2022Tools for Electrical DepartmentTHE HOME DEPOT 4912 MILWAUKEETools for Electrical Department100-3430-53500

3960915.70 03/30/229240924382FUSEGRAINGER W W INCSupplies - Street Lighting100-3430-5350039609121.40 03/30/229241471615STOCK - ELECTRICALGRAINGER W W INCSupplies - Street Lighting100-3430-5350039610247.00 03/30/229325965400FUSESGRAYBAR ELECTRIC CO., INC.Supplies - Street Lighting100-3430-53500



PAID


Fund 100 General FundDept 3430 Street Lights

39663528.02 03/30/2217826-01FUSE HOLDERSTERMINAL SUPPLYSupplies - Street Lighting100-3430-53500

9,479.73 Total For Dept 3430 Street Lights

Dept 3460 Winter3960011,299.30 03/30/22969087ROAD SALTCOMPASS MINERALSSalt Contract100-3460-535203960012,083.96 03/30/22971152ROAD SALTCOMPASS MINERALSSalt Contract100-3460-53520

23,383.26 Total For Dept 3460 Winter

Dept 3510 Refuse Disposal396478,132.80 03/30/2250223098GARBAGE CARTSREHRIG PACIFIC COMPANYSupplies - Refuse Collection100-3510-53500

8,132.80 Total For Dept 3510 Refuse Disposal

Dept 3610 Forestry270150.32 03/22/2202/28/2022Forestry EquipmentAMZN Mktp US*GF36T1LB3 Amzn.com/Forestry Equipment100-3610-53500270130.74 03/22/2202/28/2022Forestry EquipmentSAWSALVAGE.CO NORTHEASTSForestry Equipment100-3610-53500270188.26 03/22/2202/28/2022Forestry EquipmentWESSPUR TREE EQUIPMENT BELLINGHAForestry Equipment100-3610-53500

3959377.47 03/30/223016996-00SOIL MOISTCARLIN SALES CORP.Dept/Program Supplies100-3610-5350039651325.07 03/30/22116632128-001GRAVEL BED IRRIGATION SYSTEMSITEONE LANDSCAPE SUPPLY HOLDINGDept/Program Supplies100-3610-53500

571.86 Total For Dept 3610 Forestry

Dept 3620 Parks and Beautification2708238.77 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDGHOST TRAIN100-3620-522002708179.47 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDHUBBARD PARK100-3620-52200270828.04 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDHUMBOLDT PARK100-3620-522002708422.71 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDATWATER BEACH100-3620-52200270819.13 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDRIVER CLUB GAS100-3620-522102701100.28 03/22/2202/28/2022Landscaping Tool GEMPLER'S 800-382-8Landscaping Tool 100-3620-5350027011,167.72 03/22/2202/28/2022Replacement PlantersLIVEWALL LLC 800-875-1Replacement Planters100-3620-53500

39593511.53 03/30/223018096-00STOCK - BUILDING MAINTCARLIN SALES CORP.Dept/Program Supplies100-3620-535003959394.75 03/30/223018121-00TOOLS - HORTICULTURECARLIN SALES CORP.Dept/Program Supplies100-3620-53500

2,762.40 Total For Dept 3620 Parks and Beautification

938,066.91 Total For Fund 100 General Fund

Fund 200 LibraryDept 0000

271148.04 03/31/2202282022SALES TAX - FEBRUARYWI DEPT OF REVENUE - SALES TAXSales Tax Due State200-0000-24213

48.04 Total For Dept 0000

Dept 5110 Library396195.99 03/30/22LIR LASTERLOST ITEM RETURNLASTER, BARBRALibrary Fines200-5110-4671027082,061.41 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDLIBRARY ELECTRIC200-5110-5220027081,911.12 03/31/224030813843GAS/ELECTRIC USAGE - JANUARYWE ENERGIES - CONSOLIDATEDLIBRARY GAS200-5110-52210

3958754.35 03/30/2241496724050322LIBRARY ALARM LINES 03/22/22-04/21/22AT&TLIBRARY 24 HOUR MONITORING200-5110-5223039595108.50 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone and Internet (village)200-5110-522303959955.64 03/30/22662911LOBBY MAT SERVICECLOTHES CLINIC, INC. Cleaning and Pest Control200-5110-529002701100.00 03/22/2202/28/2022email service subscriptionEIG*CONSTANTCONTACT.CO 855-22955email service subscription200-5110-52910270129.00 03/22/2202/28/2022Monthly stats toolHTTP GIMLET DOT US 608-535-9Monthly stats tool200-5110-52910

39611475.26 03/30/2231305408COPIERS LEASE GREATAMERICA FINANCIAL SVCSOther Service Contracts & Fees200-5110-5299027017.89 03/22/2202/28/2022envelopesAMAZON.COM*DU1ZZ1H43 A AMZN.COM/envelopes200-5110-53100

3964199.26 03/30/2223793661OFFICE SUPPLIESQUILL CORPORATIONOffice Supplies200-5110-53100396427.89 03/30/2223808958STAMP INKQUILL CORPORATIONOffice Supplies200-5110-5310039603561.25 03/30/227099933LABEL PROTECTORS, REPAIR TAPEDEMCOProcessing Supplies200-5110-53500270124.99 03/22/2202/28/2022subscription paymentD J*DOWJONES NEWS 800-568-7subscription payment200-5110-53720



PAID


Fund 200 LibraryDept 5110 Library

2701149.97 03/22/2202/28/2022subscription paymentD J*WALL-ST-JOURNAL 800-568-7subscription payment200-5110-5372027011,495.88 03/22/2202/28/2022subscription paymentJOURNAL SENTINEL 800-759-6subscription payment200-5110-53720270112.78 03/22/2202/28/2022Children's programming - envelopesAMAZON.COM*RO1H67ZG3 A AMZN.COM/Children's programming - envelopes200-5110-54000270112.98 03/22/2202/28/2022Take and Make wooden beadsAMZN MKTP US*6H7UO3AB3 AMZN.COM/Take and Make wooden beads200-5110-54000270168.35 03/22/2202/28/2022Take and Make rope & yarnAMZN Mktp US*710FD0143 Amzn.com/Take and Make rope & yarn200-5110-54000270139.36 03/22/2202/28/2022Take & Make beads and twineAMZN Mktp US*AV8ZW0LI3 Amzn.com/Take & Make beads and twine200-5110-54000270121.99 03/22/2202/28/2022Paper bags for teen kitsAMZN Mktp US*B48325YJ3 Amzn.com/Paper bags for teen kits200-5110-54000270183.15 03/22/2202/28/2022Kit suppliesAMZN MKTP US*DW8CC08W3 AMZN.COM/Kit supplies200-5110-54000270123.04 03/22/2202/28/2022Children's kit suppliesBLIFFERT LUMBER & FUEL MILWAUKEEChildren's kit supplies200-5110-54000

3965922.91 03/30/22LYLES 032022SUPPLY REIMBURSEMENTSUSAN LYLESProgramming200-5110-5400039644593.64 03/30/222613095LIABILITY INSURANCE - 2022 INSTALLMENT #2R & R INSURANCE SERVICESLiability & Property Insurance200-5110-5510039643293.83 03/30/222613094WORKERS COMPENSATION 2022 - INSTALL #2R & R INSURANCE SERVICESWorkers Comp200-5110-55110


8,185.26 Total For Dept 5110 Library

Dept 5121 GMF - enhanced2701600.00 03/22/2202/28/2022Museum passMILW ART MUSEUM HTTPSMAM.Museum pass200-5121-5218027011,000.00 03/22/2202/28/2022Museum passSQ *BETTY BRINN CHILDR gosq.comMuseum pass200-5121-5218027011,000.00 03/22/2202/28/2022Museum passZOOLOGICAL SOCIETY OF 414-918-6Museum pass200-5121-52180

396247,829.35 03/30/227751CHILD FURNITURE DEPOSITLIBRARY FURNITURE INTERNATIONAL LLCFurniture200-5121-56130

10,429.35 Total For Dept 5121 GMF - enhanced

Dept 5122 Friends - enhanced270115.97 03/22/2202/28/2022Friends' replacement bookAMZN Mktp US*JL0CG21D3 Amzn.com/Friends' replacement book200-5122-53700

15.97 Total For Dept 5122 Friends - enhanced

18,678.62 Total For Fund 200 Library

Fund 210 Senior ServicesDept 4600 Senior Services

3964499.19 03/30/222613095LIABILITY INSURANCE - 2022 INSTALLMENT #2R & R INSURANCE SERVICESLiability & Property Insurance210-4600-551003964338.33 03/30/222613094WORKERS COMPENSATION 2022 - INSTALL #2R & R INSURANCE SERVICESWorkers Comp210-4600-55110


119.89 Total For Dept 4600 Senior Services

Dept 4650 SRC Benjamin Services39604150.00 03/30/22MARCH 2022YOGA CLASSESDEWITT CLINTON, LLOYDProfessional Fees210-4650-5210039613100.00 03/30/22MARCH2022BRAIN HEALTH PROGRAMJEWISH HOME & CARE CENTER INCProfessional Fees210-4650-5210039626200.00 03/30/22MARCH2022TECH TUTORMAANI, LEILAProfessional Fees210-4650-5210039628240.00 03/30/22MARCH2022QIGONGMILEWSKI, SHERRODProfessional Fees210-4650-5210039640110.00 03/30/22032422REIMBURSE APP FOR SRC IPADPRICE, ELIZABETHSoftware Purch/Maint210-4650-5291027011,077.00 03/22/2202/28/2022Feb. G&G Box LunchTST* BEANS & BARLEY - MILWAUKEEFeb. G&G Box Lunch210-4650-52990

39598166.00 03/30/22171784SPRING 2022 CALENDARCLARK GRAPHICSPrinting Costs210-4650-5312027016.07 03/22/2202/28/2022Craft SupplyAMAZON.COM*NF83U1AV3 A AMZN.COM/Craft Supply210-4650-53500270117.99 03/22/2202/28/2022KF94 Masks for voulnteersAMZN Mktp US*1B6DP5SR1 Amzn.com/KF94 Masks for voulnteers210-4650-535002701143.60 03/22/2202/28/2022Popchips for March Goody BagAMZN Mktp US*6T3QD0OJ3 Amzn.com/Popchips for March Goody Bag210-4650-53500270174.40 03/22/2202/28/2022Bags, table-top Mic Stand, USB CordAMZN Mktp US*9D14O9Q63 Amzn.com/Bags, table-top Mic Stand, USB Cord210-4650-53500270115.90 03/22/2202/28/2022KF94 Masks for voulnteersAMZN Mktp US*9R3W58PB3 Amzn.com/KF94 Masks for voulnteers210-4650-535002701485.52 03/22/2202/28/2022Web cam adaptor, tea, goody bag suppliesAMZN Mktp US*GK6AE4HP3 Amzn.com/Web cam adaptor, tea, goody bag supplies210-4650-53500270117.99 03/22/2202/28/2022Goody BagsAMZN Mktp US*KT6ZZ2343 Amzn.com/Goody Bags210-4650-53500270124.00 03/22/2202/28/2022Disinfecting wipesMETRO MARKET #893 SHOREWOODDisinfecting wipes210-4650-53500270178.85 03/22/2202/28/2022Stamps for Bingo PrizesUSPS PO 5675850211 MILWAUKEEStamps for Bingo Prizes210-4650-53500

3965275.00 03/30/22MARCH2022HISTORY PROGRAMSMITH, KATHLEENSRC Programming210-4650-54000



PAID


Fund 210 Senior ServicesDept 4650 SRC Benjamin Services

270193.98 03/22/2202/28/2022Apple PencilsAMZN Mktp US*1I4ZM2MA1 Amzn.com/Apple Pencils210-4650-561302701739.93 03/22/2202/28/2022iPadAMZN Mktp US*RQ4PD2BK3 Amzn.com/iPad210-4650-56130

3,816.23 Total For Dept 4650 SRC Benjamin Services

3,936.12 Total For Fund 210 Senior Services

Fund 230 Shorewood TodayDept 1910 Shorewood Today

3959114,175.00 03/30/2203042022SPRING 2022 SHOREWOOD TODAYBOEHM, MICHELLEProfessional Fees230-1910-5210039591222.63 03/30/2203042022SPRING 2022 SHOREWOOD TODAYBOEHM, MICHELLESHOREWOOD TODAY COPY & PRINT230-1910-53120396646,862.04 03/30/2233439SHOREWOOD TODAY - SPRING 2022THE FOX COMPANY INCCopy & Print Costs230-1910-5312039664790.00 03/30/2233439SHOREWOOD TODAY - SPRING 2022THE FOX COMPANY INCPostage/Mailings230-1910-53130

22,049.67 Total For Dept 1910 Shorewood Today

22,049.67 Total For Fund 230 Shorewood Today

Fund 300 Debt Service FundDept 8000 Debt Service

3963422,810.00 03/30/22202213QUARTERLY BILLING - Q2 2022NORTH SHORE FIRE DEPTDEBT300-8000-581002709170,000.00 03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOPrincipal300-8000-58100270940,000.00 03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOPrincipal300-8000-5810027047,200.00 03/31/222015A INT 033020222015A GO INTEREST PAYMENT APRIL 22JP MORGAN CHASEINTEREST300-8000-58200270490,073.75 03/31/222015A INT 033020222015A GO INTEREST PAYMENT APRIL 22JP MORGAN CHASEInterest300-8000-5820027091,528.13 03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOInterest300-8000-58200270937,881.24 03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOInterest300-8000-58200

369,493.12 Total For Dept 8000 Debt Service

Dept 9000 Other Financing Sources/Uses2704(7,200.00)03/31/222015A INT 033020222015A GO INTEREST PAYMENT APRIL 22JP MORGAN CHASETransfers from TID #3300-9000-494032709(40,000.00)03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOTransfers from TID #3300-9000-494032709(1,528.13)03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOTransfers from TID #3300-9000-494032704(90,073.75)03/31/222015A INT 033020222015A GO INTEREST PAYMENT APRIL 22JP MORGAN CHASETransfers from TID 5300-9000-49405

(138,801.88)Total For Dept 9000 Other Financing Sources/Uses

230,691.24 Total For Fund 300 Debt Service Fund

Fund 400 General Capital ProjectsDept 1100 Board

39662830.00 03/30/22I722538PARKING SIGNSTAPCOVillage Wide Initiatives400-1100-56360

830.00 Total For Dept 1100 Board

Dept 2900 Other Public Safety3963481,922.00 03/30/222022202022 CAPITAL RESOLUTION CONTRIBUTIONNORTH SHORE FIRE DEPTNorth Shore Fire400-2900-52310

81,922.00 Total For Dept 2900 Other Public Safety

Dept 3220 Bldg Maint - Police39656175.00 03/30/220181356GENERAL ENGINEERING SERVICES - FEBRUARYSTRAND ASSOCIATES INCPolice - Building Improvements400-3220-5620039656656.25 03/30/220181166POLICE STATION PARKING LOTSTRAND ASSOCIATES INCPolice - Building Improvements400-3220-56200

831.25 Total For Dept 3220 Bldg Maint - Police

Dept 3410 Street and Alley396561,040.00 03/30/220181167CAPITAL DR PAVEMENT MARKINGSTRAND ASSOCIATES INCRegular Maintenance400-3410-56310396695,850.54 03/30/22395-0000252526LAKE DRIVEWI DEPT OF TRANSPORTATION BUREAU OFLake Drive Design400-3410-56321.25-01



PAID


Fund 400 General Capital ProjectsDept 3410 Street and Alley

6,890.54 Total For Dept 3410 Street and Alley

Dept 3620 Parks and Beautification396505,594.10 03/30/22422904HUBBARD PARKING LOT SHORT ELLIOT HENDRICKSON INCHubbard Parking Lot400-3620-56500.21-05

5,594.10 Total For Dept 3620 Parks and Beautification

96,067.89 Total For Fund 400 General Capital Projects

Fund 430 TID No. 3 CapitalDept 6600 TID Administration

2711150.00 03/31/222022 TIDTID ADMIN FEE PAYMENTS 2022WI DEPT OF REVENUE - SALES TAXMiscellaneous Expenses430-6600-53900

150.00 Total For Dept 6600 TID Administration

Dept 6650 TID Projects396532,000.00 03/30/22120.0174.30HUBBARD PARK CANOE & KAYAK LAUNCHSNYDER & ASSOCIATES, INC. Land Improvements430-6650-56500

2,000.00 Total For Dept 6650 TID Projects

Dept 9000 Other Financing Sources/Uses27047,200.00 03/31/222015A INT 033020222015A GO INTEREST PAYMENT APRIL 22JP MORGAN CHASETransfers to Debt Service430-9000-59300270940,000.00 03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOTransfers to Debt Service430-9000-5930027091,528.13 03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOTransfers to Debt Service430-9000-59300

48,728.13 Total For Dept 9000 Other Financing Sources/Uses

50,878.13 Total For Fund 430 TID No. 3 Capital




150.00 Total For Fund 440 TID No. 4 Capital




Dept 6650 TID Projects395971,800.00 03/30/224337182022 OAKLAND AVE IMPROVEMENTS 1/29-2/25/22CLARK DIETZ INCProfessional Fees Engineering450-6650-52110

1,800.00 Total For Dept 6650 TID Projects

Dept 9000 Other Financing Sources/Uses270490,073.75 03/31/222015A INT 033020222015A GO INTEREST PAYMENT APRIL 22JP MORGAN CHASETransfers to Debt Service450-9000-59300

90,073.75 Total For Dept 9000 Other Financing Sources/Uses

92,023.75 Total For Fund 450 TID No. 5 Capital

Fund 600 Parking UtilityDept 0000

2711328.12 03/31/2202282022SALES TAX - FEBRUARYWI DEPT OF REVENUE - SALES TAXSales Tax Due State600-0000-24213

328.12 Total For Dept 0000

Dept 3900 Parking2705162.49 03/31/2202282022ONLINE PARKING PAY PROCESSING-FEBRUARYMERCHANT SERVICESCredit Card Fees600-3900-52930

3964486.08 03/30/222613095LIABILITY INSURANCE - 2022 INSTALLMENT #2R & R INSURANCE SERVICESLiability & Property Insurance600-3900-55100



PAID


Fund 600 Parking UtilityDept 3900 Parking


255.47 Total For Dept 3900 Parking

583.59 Total For Fund 600 Parking Utility

Fund 610 Water UtilityDept 0000

270940,000.00 03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOGeneral Obligation Debt610-0000-28100


Dept 3710 Water Administration3959540.00 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone and Internet610-3710-5223039595154.65 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone and Internet610-3710-522303966643.33 03/30/220497008693CELLULAR SERVICE 3/12 TO 4/11US CELLULARPhone and Internet610-3710-522302703946.35 03/31/222194-2022-2CREDIT CARD FEES - FEBRUARYINVOICE CLOUDCredit Card Fees610-3710-529302706875.28 03/31/2203012022CREDIT CARD FEES - FEBRUARYPAYMENTECH-CHASECredit Card Fees610-3710-52930

396441,880.51 03/30/222613095LIABILITY INSURANCE - 2022 INSTALLMENT #2R & R INSURANCE SERVICESLiability & Property Insurance610-3710-55100396433,577.02 03/30/222613094WORKERS COMPENSATION 2022 - INSTALL #2R & R INSURANCE SERVICESWorkers Comp610-3710-55110


5,871.64 Total For Dept 3710 Water Administration

Dept 3730 Maint Mains3960156.13 03/30/22Q472471TOOLS - WATERCORE & MAIN LPDept/Program Supplies610-3730-535003960112,192.41 03/30/22Q348114STOCK - WATERCORE & MAIN LPDept/Program Supplies610-3730-5350039648345.00 03/30/22SC048255ASPHALTSHERWIN INDUSTRIES INCWO #10610-3730-5350039648502.55 03/30/22SC048255ASPHALTSHERWIN INDUSTRIES INCWO #11610-3730-53500

13,096.09 Total For Dept 3730 Maint Mains

Dept 3740 Maint Services39648230.00 03/30/22SC048255ASPHALTSHERWIN INDUSTRIES INCWO #9610-3740-53500

230.00 Total For Dept 3740 Maint Services

Dept 3770 Maint Misc Plan2701111.07 03/22/2202/28/2022PropaneU HAUL STORE 0075083 MILWAUKEEPropane610-3770-53410270137.36 03/22/2202/28/2022Screw extractor setAmazon.com*7Y9I382H3 Amzn.com/bScrew extractor set610-3770-535002701140.18 03/22/2202/28/2022Hammer DrillAMAZON.COM*J59PI5I43 A AMZN.COM/Hammer Drill610-3770-53500

288.61 Total For Dept 3770 Maint Misc Plan

Dept 3790 Other Water 39635619.52 03/30/22415510WATER TESTING - DISINFECTION BYPRODUCTNORTHERN LAKE SERVICE INCWater Testing610-3790-547402701163.53 03/22/2202/28/2022Mobile MiniWILLSCOT MOBILE MINI 480-894-6Mobile Mini610-3790-56600.20-042701163.53 03/22/2202/28/2022Mobile MiniWILLSCOT MOBILE MINI 480-894-6Mobile Mini610-3790-56600.20-04

946.58 Total For Dept 3790 Other Water

Dept 8000 Debt Service27098,559.38 03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOInterest610-8000-58200


68,992.30 Total For Fund 610 Water Utility

Fund 620 Sewer UtilityDept 0000

270950,000.00 03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOGeneral Obligation Debt620-0000-28100



PAID


Fund 620 Sewer UtilityDept 0000


Dept 3810 Sewer Administration396561,011.25 03/30/220181356GENERAL ENGINEERING SERVICES - FEBRUARYSTRAND ASSOCIATES INCProfessional Fees620-3810-5210039595154.65 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone and Internet620-3810-522303959540.00 03/30/22001612030922SPECTRUM SERVICES - MARCHCHARTER COMMUNICATIONSPhone and Internet620-3810-522303966634.48 03/30/220497008693CELLULAR SERVICE 3/12 TO 4/11US CELLULARPhone and Internet620-3810-52230396306,444.00 03/30/22HI990004282021 HOUSEHOLD HAZADOUS WASTE-ADDITIONALMILW METRO SEWERAGE DISTOther Intergov'tal pymts620-3810-523003963069,177.79 03/30/22336-21USAGE CHARGE 12/01/2021-12/31/2021MILW METRO SEWERAGE DISTMMSD Sewer620-3810-5232039630136,160.50 03/30/22031-22USAGE CHARGE 01/01/2022-02/28/2022MILW METRO SEWERAGE DISTMMSD Sewer620-3810-523202703946.35 03/31/222194-2022-2CREDIT CARD FEES - FEBRUARYINVOICE CLOUDCredit Card Fees620-3810-529302706875.28 03/31/2203012022CREDIT CARD FEES - FEBRUARYPAYMENTECH-CHASECredit Card Fees620-3810-52930270163.19 03/22/2202/28/2022Sokkia Field BooksENGINEER SUPPLY LLC 800-591-8Sokkia Field Books620-3810-53100

39649180.00 03/30/223600DOWNSPOUT ENVELOPESSHOREWOOD PRESSOffice Supplies620-3810-53100396447,750.62 03/30/222613095LIABILITY INSURANCE - 2022 INSTALLMENT #2R & R INSURANCE SERVICESLiability & Property Insurance620-3810-55100396432,733.86 03/30/222613094WORKERS COMPENSATION 2022 - INSTALL #2R & R INSURANCE SERVICESWorkers Comp620-3810-55110


224,314.34 Total For Dept 3810 Sewer Administration

Dept 3820 Sewer Maintenance39605260.23 03/30/2226991CALIBRATION BUMP TESTSDINGES FIRE COMPANYDept/Program Supplies620-3820-5350039605230.00 03/30/2223841CALIBRATION BUMP TESTS 2021DINGES FIRE COMPANYDept/Program Supplies620-3820-53500

490.23 Total For Dept 3820 Sewer Maintenance

Dept 3830 Storm Maintenance39646100.00 03/30/22224006SLURRYRCMDept/Program Supplies620-3830-53500

100.00 Total For Dept 3830 Storm Maintenance

Dept 3890 Other Sewer396562,522.50 03/30/2201811692022 SANITARY SEWER LININGSTRAND ASSOCIATES INC2022 Sewer Lining620-3890-56600.22-03396562,926.25 03/30/2201811682022 MANHOLE REHABILITATIONSTRAND ASSOCIATES INC2022 Manhole Rehab620-3890-56600.22-043965610,167.50 03/30/220181165SE AREA COMBINED SEWERSTRAND ASSOCIATES INCSE Sewer Engineering / Design620-3890-56600.22-22

15,616.25 Total For Dept 3890 Other Sewer

Dept 8000 Debt Service270910,825.00 03/31/2203302022 2014A2014A BONDS PRIN & INT APRIL 2022WELLS FARGOInterest620-8000-58200


301,345.82 Total For Fund 620 Sewer Utility



PAID


938,066.91 Fund 100 General Fund18,678.62 Fund 200 Library3,936.12 Fund 210 Senior Services

22,049.67 Fund 230 Shorewood Today230,691.24 Fund 300 Debt Service Fund96,067.89 Fund 400 General Capital Projects50,878.13 Fund 430 TID No. 3 Capital

150.00 Fund 440 TID No. 4 Capital92,023.75 Fund 450 TID No. 5 Capital

583.59 Fund 600 Parking Utility68,992.30 Fund 610 Water Utility

301,345.82 Fund 620 Sewer Utility

Fund Totals:

92.94 Cleaning and Pest Control100-2100-529001,573.88 Phone and Internet100-2100-522303,150.48 WILSON GAS100-2100-522102,143.43 WILSON DRIVE100-2100-522001,362.15 tax exemption refund for Liebenthal stay100-2100-519002,905.94 LIABILITY & PROPERTY INSURANCE100-1900-551006,975.20 Job Posting/Testing/Hiring100-1900-53150

40.00 Phone / Internet - Village Center100-1900-52230.77-00524.59 Phone / Internet - Village Hall100-1900-52230.55-00637.04 Gas - Village Center100-1900-52210.77-00

1,595.88 Gas - Village Hall100-1900-52210.55-00687.14 Electric - Village Center100-1900-52200.77-00756.69 Electric - Village Hall100-1900-52200.55-00

2,125.00 Professional Fees - Insurance100-1900-52190307.87 Flexible Benefit Admin Fees100-1900-5132534.50 Workers Comp100-1510-55110(10.08)Miscellaneous Revenue100-1510-4890041.39 Workers Comp100-1420-55110698.58 Election supplies100-1420-5350021.00 ID Card Lanyards100-1420-53100720.12 Credit Card Fees100-1420-52930255.00 Professional Education100-1420-5190040.00 ON-STREET MONTHLY100-1420-46336212.49 Finance Director chair100-1410-5613068.98 Workers Comp100-1410-55110

12,159.00 Liability & Property Insurance100-1410-55100139.88 lunch for utility staff in all night100-1410-54130175.00 Volunteer Committees100-1410-5410014.99 monthly subscription100-1410-5320068.56 boxes 100-1410-5310085.81 adobe subcription for payroll admin100-1410-5299013.80 Workers Comp100-1200-55110

1,630.92 Software Purch/Maint100-1200-52910301.92 Professional Education100-1200-51900246.88 Communications/Publications100-1100-53140

1,033.89 Sales Tax Due State100-0000-24213258.91 Disability Insurance Payable100-0000-21590

1,799.16 Garnishments Payable100-0000-215805,276.25 DENTAL VILLAGE PORTION100-0000-21531

113,527.29 Health Insurance Payable100-0000-2153060,787.11 GENERAL CLASS 100-0000-21520

204.00 Other Accrued Payables100-0000-21150

--- TOTALS BY GL DISTRIBUTION ---1,823,464.04 Total For All Funds:



PAID


166.00 Printing Costs210-4650-531201,077.00 Feb. G&G Box Lunch210-4650-52990

110.00 Software Purch/Maint210-4650-52910690.00 Professional Fees210-4650-5210020.70 Workers Comp210-4600-5511099.19 Liability & Property Insurance210-4600-5510015.97 Friends' replacement book200-5122-53700

7,829.35 Furniture200-5121-561302,600.00 Museum pass200-5121-52180

158.66 Workers Comp200-5110-55110593.64 Liability & Property Insurance200-5110-55100284.56 Children's programming - envelopes200-5110-54000

1,670.84 subscription payment200-5110-53720561.25 Processing Supplies200-5110-53500115.04 envelopes200-5110-53100475.26 Other Service Contracts & Fees200-5110-52990129.00 email service subscription200-5110-5291055.64 Cleaning and Pest Control200-5110-52900162.85 LIBRARY 24 HOUR MONITORING200-5110-52230

1,911.12 LIBRARY GAS200-5110-522102,061.41 LIBRARY ELECTRIC200-5110-52200

5.99 Library Fines200-5110-4671048.04 Sales Tax Due State200-0000-24213

1,874.28 Dept/Program Supplies100-3620-5350019.13 RIVER CLUB GAS100-3620-52210868.99 GHOST TRAIN100-3620-52200571.86 Forestry Equipment100-3610-53500

8,132.80 Supplies - Refuse Collection100-3510-5350023,383.26 Salt Contract100-3460-535201,112.64 Supplies - Street Lighting100-3430-535001,407.96 Electric - Traffic Devices100-3430-52200.02-006,959.13 Electric - Street Lighting100-3430-52200.01-003,815.89 Vehicle Maintenance100-3300-53400

17,590.06 Outsourced Repairs100-3300-533502,422.32 DPW GAS100-3300-522102,118.03 DPW GARGAGE100-3300-522001,963.36 Supplies - DPW100-3230-535006,884.55 Workers Comp100-3100-551104,853.94 Liability & Property Insurance100-3100-551007,820.00 Property Damage - reimbursable100-3100-54450

633.29 Phone and Internet100-3100-52230342.50 Professional Fees Engineering - MISC100-3100-52110200.00 Professional Education100-3100-51900400.00 Uniform Expense100-3100-51330

2,364.89 Crossing Guards100-2900-52990590,430.00 OPERATIONS100-2900-52310

1,752.00 Other Benefits100-2900-513551,034.74 Workers Comp100-2400-55110

320.86 Credit Card Fees100-2400-5293075.00 Phone and Internet100-2400-52230395.84 kudrynskyy replacement radio earpiece100-2100-56140270.24 Furniture / Office equipment100-2100-56130

9,768.03 Workers Comp100-2100-5511010,661.08 Liability & Property Insurance100-2100-55100

312.11 promotional giveaways100-2100-5350017.65 mailing of evidence to state hygiene lab100-2100-53130951.50 office supplies100-2100-53100

1,549.90 Credit Card Fees100-2100-52930105.50 Software Purch/Maint100-2100-52910



PAID


10,825.00 Interest620-8000-5820010,167.50 SE Sewer Engineering / Design620-3890-56600.22-222,926.25 2022 Manhole Rehab620-3890-56600.22-042,522.50 2022 Sewer Lining620-3890-56600.22-03

100.00 Dept/Program Supplies620-3830-53500490.23 Dept/Program Supplies620-3820-53500

1,476.23 Workers Comp620-3810-551107,750.62 Liability & Property Insurance620-3810-55100

243.19 Sokkia Field Books620-3810-531001,821.63 Credit Card Fees620-3810-52930

205,338.29 MMSD Sewer620-3810-523206,444.00 Other Intergov'tal pymts620-3810-52300

229.13 Phone and Internet620-3810-522301,011.25 Professional Fees620-3810-52100

50,000.00 General Obligation Debt620-0000-281008,559.38 Interest610-8000-58200

327.06 Mobile Mini610-3790-56600.20-04619.52 Water Testing610-3790-54740177.54 Screw extractor set610-3770-53500111.07 Propane610-3770-53410230.00 WO #9610-3740-53500

13,096.09 Dept/Program Supplies610-3730-535001,931.52 Workers Comp610-3710-551101,880.51 Liability & Property Insurance610-3710-551001,821.63 Credit Card Fees610-3710-52930

237.98 Phone and Internet610-3710-5223040,000.00 General Obligation Debt610-0000-28100

6.90 Workers Comp600-3900-5511086.08 Liability & Property Insurance600-3900-55100162.49 Credit Card Fees600-3900-52930328.12 Sales Tax Due State600-0000-24213

90,073.75 Transfers to Debt Service450-9000-593001,800.00 Professional Fees Engineering450-6650-52110

150.00 Miscellaneous Expenses450-6600-53900150.00 Miscellaneous Expenses440-6600-53900

48,728.13 Transfers to Debt Service430-9000-593002,000.00 Land Improvements430-6650-56500

150.00 Miscellaneous Expenses430-6600-539005,594.10 Hubbard Parking Lot400-3620-56500.21-055,850.54 Lake Drive Design400-3410-56321.25-011,040.00 Regular Maintenance400-3410-56310

831.25 Police - Building Improvements400-3220-5620081,922.00 North Shore Fire400-2900-52310

830.00 Village Wide Initiatives400-1100-56360(90,073.75)Transfers from TID 5300-9000-49405(48,728.13)Transfers from TID #3300-9000-49403136,683.12 INTEREST300-8000-58200232,810.00 DEBT300-8000-58100

790.00 Postage/Mailings230-1910-531307,084.67 SHOREWOOD TODAY COPY & PRINT230-1910-53120

14,175.00 Professional Fees230-1910-52100833.91 Apple Pencils210-4650-5613075.00 SRC Programming210-4650-54000864.32 Craft Supply210-4650-53500

1

MINUTES - SHOREWOOD BOARD OF TRUSTEES

Village Board Meeting March 21, 2022

1. Call to Order

President McKaig called the meeting of the Village Board to order at 7:30 p.m.

2. Roll Call Present via teleconference: President McKaig, Trustees Bockhorst, Ircink, Moore Baldauff, Stokebrand and Warren. Others Present: Village Manager Ewald, Clerk Harrell, DPW Director Butschlick and Attorney Bayer

3. Statement of Public Notice Village Manager Ewald stated that the meeting had been posted and noticed according to law.

4. Special Order of Business A special presentation was given by Kim Sebastian, a Forrester with the DNR, who presented the Village of Shorewood with a Tree City USA and Growth Award. Due to technical difficulties, a unanimous consent was made to continue to the Consent Agenda and come back to this item.

5. Consent Agenda Items a. Presentation of Accounts – March 21, 2022 b. Consider regular Village Board minutes – March 7, 2022 c. Consider MMSD maintenance covenant for 2021 green alley installation. d. Consider MMSD funding agreement for 2022 PPII investigative work. e. Consider Milwaukee Water Works Wholesale Customer Group consultant agreement. f. Consider Applications for Special Privilege Approval for outdoor seating within the

sidewalk public right of way at Fiddleheads Coffee, 4334 N. Oakland Ave. g. Consider employment agreement for police chief.

Trustee Moore Baldauff moved, seconded by Trustee Bockhorst to approve the Consent Agenda minus the subject listed in item 5c. Motion carried 6-0 by roll call vote.

Special Order of Business Reconvened

2

Kim Sebastian was able to connect to the teleconference to present the Village of Shorewood with the Tree City USA and Growth Award. Four standards were met to receive this award the Tree City USA award; a Tree Board was established, an Ordinance was created, a tree budget of spending at least $2 per person for the tree care program and an Arbor Day observance. Manager Ewald, Trustee Ircink and Trustee Stokebrand reflected on Director Butschlick’s efforts as a “labor of love” for all the hard work and energy she’s put forth to improve the quality of the Shorewood community. It was also noted how amazing it was to see the immediate community response. It was appreciated by Director Butschlick.

6. Items Removed from the Consent Agenda – none. Item 5c-- Consider MMSD maintenance covenant for 2021 green alley installation. Due to an error in the memo’s title, President McKaig wanted to bring that to the Board’s attention but saw no reason not to move forward with its discussion and moved to approve the MMSD maintenance covenant for 2021 green alley installation and seconded by Trustee Ircink. No discussion. Unanimously agreed. Motion carried. Trustee Stokebrand moved that $280,000.00 of MMSD green solutions funding be applied to the 2022 alley project green infrastructure cost with any balance to be funded though the Village’s ARPA grant balances. Seconded by Trustee Warren. No discussion. Motion carried 6-0 by roll call vote.

7. Citizens to be heard – This item is for matters not on the agenda. Discussion may follow comment on non-agenda items or discussion and action may come at future meetings – none.

8. Public Hearing(s) – none.

9. New Business

a. Consider revocation of Resolution 2020-12 Extending the Declaration of a Public Health Emergency in Response to the COVID-19 Coronavirus.

Presented by Village Manager Ewald. It was moved by Trustee Stokebrand to approve Resolution 2022-25 revoking the public health emergency in response to the COVID-19 Coronavirus and seconded by Trustee Warren. Motion carried 6-0 by roll call vote.

b. Consider award of contract for 2022 alley reconstruction program. Presented by Director Butschlick. Moved by Trustee Stokebrand to award the unit price contract for the 2022 alley reconstruction program to LaLonde Contractors, Inc. as follows; Base bid in the amount of one million, one hundred thirty-five thousand, four hundred fifty dollars, and forty cents ($1,135,450.40). Alternate 1 in the amount of one hundred fifty-eight thousand, eight-hundred seventy-five dollars, and ninety cents (158,875.90). For a total bid award of one million, two hundred ninety-four thousand, three hundred twenty-six dollars and thirty cents ($1,294,326.30). Seconded by Trustee Moore Baldauff. No discussion. Motion carried 6-0 by roll call vote.

c. Consider utility easement for 1409 E. Capitol Drive storm sewer installation

3

Presented by Director Butschlick. Moved by Trustee Stokebrand to the approval of the declaration of easement allowing the Village of Shorewood access with the purpose of maintaining municipal storm sewer at 1409 E. Capitol Drive. Seconded by Trustee Warren. Motion carried 6-0 by roll call vote.

d. Consider MMSD funding agreement for 2022 PPII investigative work Presented by Director Butschlick. Moved by Trustee Ircink that a unit price contract be awarded for the 2022 E. Capitol Drive’s pavement marking replacement to Crowley Construction as follows; base bid in the amount of $107,935.00 and alternative one (1) in the amount of $14,625.00 and alternate two (2) in the amount of $7,245.00, for a total unit price award in the amount of $129,805.00. Seconded by Trustee Stokebrand. Motion carried 6-0 by roll call vote.

d. Consider award of contract for 2022 Sewer Lining program

Presented by Director Butschlick. Moved by Trustee Stokebrand to award a unit price contract for the 2022 sanitary sewer lining program to Sewer in the amount of $129,615.25. Seconded by Trustee Bockhorst. Motion carried by 6-0 roll call vote.

e. Consider award of contract for 2022 Manhole Rehabilitation Project Presented by Director Butschlick. Moved by Trustee Ircink to award a unit price contract for the 2022 Manhole Rehabilitation Project to the Expeditors, Inc. in the amount of $50,685.00, relevant project dates as outlined in the DPW’s 2022 workplan are outlined as follows; official notice 2-23-22 to 3-2-22, open bid 3-9-22, contract award 3-21-22, project management communication plan 4-18-22, estimated anticipated construction 2022 TBD contractor’s schedule. Seconded by Trustee Stokebrand. Motion carried 6-0 by roll call vote.

10. Reports of Village Officials a. Village President

• ICC Meeting—March 14, 2022: Information was included in the packet. Conferring with the Bylaws to present a Resolution to the committee.

• MobiliSE: Moving Transportation Forward in SE Wisconsin: Asked for interest in participating with their board of directors meeting which she will attend and report back.

• Updated on the canoe/kayak launch park bench donation; exploring a fundraising project for a bench in former Trustee Maher’s honor.

b. Village Trustees

• Trustee Stokebrand updated the Board on Sunshine Week, which was last week, March 13-19.

This began in 2005, a non-partisan, non-profit national initiative begun by the American Society of News Editors — now News Leaders Association to promote a dialogue about the importance of open government and freedom of information. She stated she could have been a better leader by introducing a resolution supporting openness in a timely manner. She hopes to do better next year. She hopes to work on efforts at the village level to increase transparency and hopes we can digitize the village minutes and building documents by the end of 2022 and hope her fellow trustees will join her in this effort, aided by staff.

4

c. Village Manager—No Updates

11. Future agenda items of consideration. To consider an update of the hybrid meetings policy. President McKaig moved to put the consideration on the April 4, 2022, agenda. Seconded by Trustee Bockhorst. Unanimously agreed by all.

12. Adjournment.

Trustee Bockhorst moved to adjourn the meeting. Seconded by Trustee Ircink. Unanimously agreed. Meeting adjourned at 8:39pm. Respectfully submitted, Rebecca Ewald Village Manage

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: Consider Hubbard Park parking lot reconstruction project management and

communication plan (meeting #6) Date: April 4, 2022 Presenter: Leeann Butschlick, Public Works Director History – Please include a timeline of historical relevant events related to this agenda item. This may include previous Village board action, policies, planning documents, etc. If able, hyperlink to previous agenda packets (include page number) to reference information. If there is not relevant history, N/A should be entered in this space.

05/02/2019 Comprehensive engineering review of Village’s municipal parking lot identifies Hubbard Park as candidate for reconstruction

Project included in Long Range Financial Plan 11/16/2020 Project included in 2021 Village Budget 12/7/2020 Village Board approves design engineering services RFP document 2/1/2021 Village Board awards design engineering contract to SEH, Inc. 6/7/2021 Public Works Committee reviews GI scope/design alternatives and makes recommendation to

full Village Board (Alternative 3) 6/21/21 Preliminary design concepts and GI alternatives presented Village Board approves parking lot

design GI scope Alternative 3 2/21/2022 Village Board awards construction contract to All-Ways Contractors

Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting the main items and key issues to be discussed. Please see attached project management and communication plan. The contractor’s schedule is aggressive but is designed to complete construction as quickly as possible. The size and layout of the lot does not lend itself to efficient or cost-effective staging (building in two phases to preserve parking during construction). Project items of note:

• The existing lighting will not be operational during construction. Staff has made arrangements with the contractor to provide temporary lighting during construction.

• The contract requires that pedestrian access to the tunnel be maintained. DPW has provided markers for this purpose.

• Staff has had multiple planning conversations with the Lodge proprietor, Russ Davis, regarding operational logistics, including deliveries, contracted garbage collection, signage and general access.

Fiscal Note - if applicable, please address the financial impacts of the item. The project is to be funded through residual bond proceeds and a combination of MMSD Green Infrastructure Partnership Program and Green Solutions funds.

https://www.villageofshorewood.org/DocumentCenter/View/8712/hubbard-lot-rfp?bidId=

Hubbard Park parking lot PMCP April 4, 2022

2

Community and Business Outreach – If applicable, did you notify the community groups and business that are directly impacted by this agenda item. Please specify in the attached communication plan how community groups and businesses will be informed of action after Village Board consideration. __X__ Yes ____ No If yes, identify and what community groups and businesses were notified. Action Required/Recommended – Please include the recommended motion of possible actions for this agenda item. Suggested motion: I move approval of the Hubbard Park parking lot project management and communication plan. Attachments – Please list the following attachments and supporting documents for this agenda item. Some attachments may be hyperlinked. Include Fiscal notes, if applicable, as the first attachment following this memorandum. Attachments may include: agreements/contracts, presentation materials, letters, service proposals, etc. 1. PMCP

2020 Sewer Lining Communication and Project Management Plan

2021Activity Staff Committee Dec Jan Apr June July Aug Sept Oct Nov Dec

complete bid documents SEHpublication of official notice LB 28bid open SEH, LB, JKcontract award LB Village Boardnotification to parkers JK,ME

preconstruction meetingDPW, PD, NSFD,

Contractorcommunity social media notification LB, TMCommunication and Project Plan approval LB Village Board 4construction (anticipated) JKsubstantial completionfinal completion 3

28

May

27

2022Feb Mar

41121

23

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3/31/2022 Page 1

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: Consider Shorewood Men's Club Chicken BBQ Park and Beach Permit, Temporary Class “B”/ “Class B” license and Short-term Cabaret License – June 11, 2022. Date: April 4, 2022 Presenter: Rebecca Ewald, Village Manager Department: Village Manager’s Office History – Please include a timeline of historical relevant events related to this agenda item. This may include previous Village Board action, policies, planning documents, etc. If able, hyperlink to previous agenda packets (include page number) to reference information. If there is no relevant history, N/A should be entered in this space. The Shorewood Men’s Club Chicken Bar-B-Q is a long-standing community event. The Bar-B-Q started in 1971 as a way for the Men’s Club to raise the funds needed to support community groups. This year, 2019, marks their 48th annual event which is now one of the largest one-day social events in Shorewood.

1. May 2018 – Village Board approved a Temporary Class “B”/ “Class B” Liquor License for Shorewood Men’s Club Chicken BBQ.

2. May 2019 - Village Board approved a Temporary Class “B”/ “Class B” Liquor License, Short-term Cabaret license and Special Event Permit for Shorewood Men’s Club Chicken BBQ.

3. 2021 – the Village Board adopted the Park and Beach Permit that outlined permits required for various activities and charged an application and fee per day for profit activities.

___________________________________________________________________________________ Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting the main items and key issues to be discussed. This agenda includes consideration of a Special Event Permit, Short Term Cabaret License and Temporary Class “B” / “Class B” for the Shorewood Men’s Club Chicken BBQ for Saturday, June 11, 2022. There are no street closures and police presence is not required. As long as the restrooms are open, there are no occupancy issues. Should for some reason the bathrooms be inoperable, the Club will need to provide the required amount per occupancy standards. Trucks on the grass would not be our preference, but the Club has historically done so with very minimal issues. Community and Business Outreach – If applicable, did you notify the community groups and businesses that are directly impacted by this agenda item. Please specify in attached communication plan how community groups and businesses will be informed of action after Village Board consideration. ____ Yes __X___ No If Yes, identify how and what community groups and businesses were notified. Action Required / Recommended – Please include the recommended motion or possible actions for this agenda item.

Recommended motion: “I move to approve Shorewood Men's Club Chicken BBQ Park and Beach Permit, Temporary Class “B”/ “Class B” license and Short-term Cabaret License – June 11, 2022.” Attachments – Please list the following attachments and supporting documents for this agenda item. Some attachments may be hyperlinked. Include Fiscal notes, if applicable, as the first attachment following this memorandum. Attachments may include: agreements/contracts, presentation materials, letters, service proposals, etc.

1. Shorewood Men’s Club Chicken BBQ Permits

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: Consider Change of Designated Agent Nicole Belmarez for Walgreens #15188 located at 4035 N. Oakland Avenue. Date: April 4, 2022 Presenter: Rebecca Ewald, Village Manager Department: Village Manager’s Office History – Please include a timeline of historical relevant events related to this agenda item. This may include previous Village Board action, policies, planning documents, etc. If able, hyperlink to previous agenda packets (include page number) to reference information. If there is no relevant history, N/A should be entered in this space. Walgreens have been issued an “Class A” fermented malt beverage and intoxicating liquor license to sell these beverages since opening in Shorewood. Each license is required to specify a designated agent. ___________________________________________________________________________________ Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting the main items and key issues to be discussed. Walgreens is requesting to change the agent on the license. The application and background checks are completed and ready for the Village Board’s consideration. Community and Business Outreach – If applicable, did you notify the community groups and businesses that are directly impacted by this agenda item. Please specify in attached communication plan how community groups and businesses will be informed of action after Village Board consideration. ____ Yes __X___ No If Yes, identify how and what community groups and businesses were notified. Action Required / Recommended – Please include the recommended motion or possible actions for this agenda item. Recommended motion: “I move to approve Nicole Belmarez as the designated agent for Walgreens located at 4035 N. Oakland Avenue.” Attachments – Please list the following attachments and supporting documents for this agenda item. Some attachments may be hyperlinked. Include Fiscal notes, if applicable, as the first attachment following this memorandum. Attachments may include: agreements/contracts, presentation materials, letters, service proposals, etc.

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: Consider vendor for EDI environmental scan and strategic plan. Date: April 4, 2022 Presenter: Rebecca Ewald, Village Manager Department: Village Manager’s Office History – Please include a timeline of historical relevant events related to this agenda item. This may include previous Village Board action, policies, planning documents, etc. If able, hyperlink to previous agenda packets (include page number) to reference information. If there is no relevant history, N/A should be entered in this space.

1. July 6, 2020 - Sam Coleman provided recommendations for future EDI work, see pg. 119 of packet.

2. November 15, 2021 - the 2022 budget includes $50,000 for an Equity, Diversity and Inclusion (EDI) strategic plan.

3. December 20, 2021 – the Village Board agreed to proceed with an environmental scan in preparation for an EDI strategic plan, see pg. 225 of packet.

4. January 18, 2022 – the Village Board approved an RFP for environmental scan and strategic plan, anticipating that the work would span across 2022 and 2023.

___________________________________________________________________________________ Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting the main items and key issues to be discussed. The proposal review team represented by Human Relations Commission – McKenzie Edmonds, Tr. Moore Baldauff and the Village Manager Ewald reviewed thirteen (13) proposals and interviewed three (3) companies: Green Bicycle Company, Kairo Communications and Wisconsin Institute for Public Policy and Service (WIPPS). Some proposals provided services virtually only, others with a few in person meetings, some with most meetings in person. It was the decision of the review team that meeting in person as much as possible was a high priority.

The review panel is recommending Kairo Communications to perform both environmental scan and strategic plan due to their inductive research approach of utilizing both quantitative and qualitative data to determine the research themes. The environmental scan will answer the questions below providing a better understanding of not only where we are now, but why we are here now:

- Where are we now? - Where are we going? - Where do we want to be? - How do we get there? - How did we get there?

Qualitative methods such as interviews, surveys, focus groups and observations will be used to obtain the primary data and to chart the evolution of Shorewood’s EDI work. Observations of meetings will also provide insight to review Shorewood leadership on the Board, staff and Committees. Secondary data will be obtained through quantitative methods such as surveys, census data and work of other municipalities and policy analysis tools used by the Government Alliance of Racial Equity (GARE) and National League of Cities (NLC). Several analytical methods will be utilized to ensure quality analysis: Thematic, Content, Discourse and Root Cause. At no additional cost, Kairo has also recommended that

https://www.villageofshorewood.org/AgendaCenter/ViewFile/Agenda/_07062021-1606



all members of the EDI committee be interviewed for 45 minutes individually to further refine the scope, understanding of team member perspectives.

Kairo will then facilitate creation of a strategic plan by incorporating two critical actions: 1) utilizing the data and perspectives obtained during the environmental scan work to impact the development of the strategic plan, and 2) framing the strategic plan as an implementation plan rather than a planning document that may sit on a shelf. These two components will ensure the plan contains specific action items, identifies key goals, objectives, and indicators, contains a measurement process, and collects data that shows the level of progress achieved on an ongoing basis. Planning will be conducted in interviews with staff from specific departments, and other small group or one-on-one meetings. The of technology such as Mentimeter can be used as a tool to engage residents in providing their perspective.

Kairo Communications is currently developing the roadmap for equity for Milwaukee County. While Shorewood has adopted Milwaukee County’s Framework, Kairo communications demonstrated clear understanding between the unique differences of Shorewood and the remaining Milwaukee County region. Kairo Communications demonstrated clear understanding of Shorewood’s strong commitment to communicating our work. They were the only company that intentionally included communication planning into their proposal to ensure stakeholders had key talking points throughout their work on the project. One member of their team has 20 years of marketing, community outreach and community engagement experience to support their communication approach. Most of the team is local, and meetings anticipated to be in person or virtually if necessary and mutually agreed upon.

Company Scan Plan Total WIPPS Research Partners $19,950 $15,000 $34,950

Culture Brokers $40,000 $40,000 The People Company $42,875 $42,875

The Sleeper Group $36,000 $12,800 $48,800 MGT Consulting $30,725 $18,500 $49,225

Racial Equity Group $50,000 $50,000 Webb Advisory Group $50,000 $50,000

People Rocket $35,000 $22,000 $57,000 The Green Bicycle Company $48,000 $18,000 $66,000

Kairo Communications* $50,000 $20,000 $70,000 Common Health Action $42,000 $47,000 $89,000 Kairo Communications $78,500 $28,700 $107,200

R3 Elevated $50,000 $60,000 $110,000 Government Leadership Solutions $49,935 $65,000 $114,935

Fiscal Note - In 2022 the Village budgeted $50,000 (#400-1100-563-60) for the environmental scan. The strategic plan would similarly be budgeted for in 2023 in the amount of $20,000. Kairo’s proposal includes $50,000 for the environmental scan in 2022 and $20,000 for the strategic plan in 2023 if the Village retained their service for both projects.

Following vendor approval, a service agreement would be forthcoming and listed on the consent agenda for Village Board approval on April 18.

Community and Business Outreach – If applicable, did you notify the community groups and businesses that are directly impacted by this agenda item. Please specify in attached communication plan how community groups and businesses will be informed of action after Village Board consideration. ____ Yes __X___ No If Yes, identify how and what community groups and businesses were notified. Action Required / Recommended – Please include the recommended motion or possible actions for this agenda item. Suggested motion: “I move to select Kairo Communications to conduct EDI environmental scan and strategic plan.” Attachments – Please list the following attachments and supporting documents for this agenda item. Some attachments may be hyperlinked. Include Fiscal notes, if applicable, as the first attachment following this memorandum. Attachments may include: agreements/contracts, presentation materials, letters, service proposals, etc.

1. Kairo Communications proposal 2. Evaluation matrix

Name of Evaluators:Instructions:

Common Health Action

CultureBrokers LLC

The Green Bicycle Company

Government Leadership Solutions Kairo MGT Consulting

The People Company People Rocket R3 Elevated

Racial Equity Group

The Sleeper Group

Webb Advisory Group

WIPSS Research Partners

Rank (1-5)10%

Rank (1-5)10%

Rank (1-5)20%

Rank (1-5)30%

Rank (1-5)30%

Percentages add up to 100? 100%

2.6 2.8 3.6 2.6 4.0 2.9 3.5 2.2 2.1 3.1 2.6 2.2 3.9

5

3

3

4

2

5

5

2

4

3 1 4 4 3

1 2 2 1 1

3 4 4 3 3

4

2 3 3 3 3

2 1 2 2 1

2 15

Total Points

42Cost to execute services 3

EDI Consultant Scoring Rubric

Past record of performance

Quality of written proposal

Experience and technical competence

Understanding of approach 31

Trustee Moore Baldauff, HRC member Edmonds, Village Manager Ewald

Selection Criteria

For each vendor/consultant, rank them on a scale of 1-5 for each category with 1 being the lowest performer and 5 being the highest performer in the grey shaded box. Then, weight each of the selection criteria with a percentage (cells in row B). The percentages for all the selection criteria must add up to 100%. If you did it correctly, a green box should show up on the bottom of row B. If it isn't done correctly, then a red box will appear.

43

3 3 32

2

3

2

4

3

3 31

4

5

5

52

5

4

4

1

Transmittal Information Kairo Communications. 3838 N. Oakland Ave. Unit 171. Shorewood, WI. 53211. 414-807-3678 Contact: Dr. Deborah Blanks Kairo Communications and its research partners are committed to providing the appropriate personnel and materials to perform the scope of the services as defined. We understand the importance of the Village of Shorewood’s equity, diversity, and inclusion work. We will ensure that our research team consists of highly qualified personnel equipped with the resources necessary to provide excellent consulting services. We are confident that our work will result in an excellent environmental scan and strategic plan. At its October 2021 meeting, the Village of Shorewood Board of Trustees adopted a resolution that created a framework for confronting racial equity at a countywide level. At the meeting Trustee Wesley Warren said "I think we've come a long way in terms of making this kind of a top-of-mind issue for us. That's not to say we're anywhere near the conclusion or midpoint of the journey, the real hard work is making this actionable, and taking the next steps." The views expressed by Trustee Warren reflect the perspective of Kairo Communications regarding the equity, diversity, and inclusion work of the Village of Shorewood. Much work has been done in the areas of Education, Awareness, Training, and Policy…much work remains. We will build on the past work, by converting it into actionable items that generate quality outcomes. This work will positively impact the municipality, strengthen Shorewood’s role as a collaborative partner in the county, and improve the quality of life for Shorewood residents.

APPROACH Description of Services and Research Methods The Kairo Communications Research Team conducts inductive research which allows the data to determine research themes, rather than researchers predetermining the direction the research will take or/ looking for data to confirm our beliefs. We are committed to conducting inductive research and are aware we bring our own biases and assumptions to the table. Our research team challenges our biases and readily tests our assumptions, seeking clarification to assess whether our assumptions are valid and to ensure invalid assumptions do not negatively influence our research findings. While this may seem obvious, history teaches us how biases, and assumptions have been accepted as fact and used to justify maintenance of racist ideology and discriminatory actions in government. For instance, Charles Murray, author of Losing Ground and co-author of The Bell Curve used biased, misinformed research to argue that social inequality is caused by the genetic inferiority of the African American and Latino communities, women, and the poor. His research was widely accepted by mainstream society and influenced social welfare, affirmative action, and education policy. Our work plan is designed specifically for the Village of Shorewood, we build on quality work already completed. For example, in the Executive Summary of the Shorewood Vision 2025 Project, the author states that information was gathered to understand four questions. Our research team will utilize these four questions in different phases of our work:

1. Where are we now? (Environmental Scan) 2. Where are we going? (Environmental Scan)

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3. Where do we want to be? (Strategic Implementation Plan) 4. How do we get there? (Strategic Implementation Plan)

While we consider these questions pertinent to our research, we will add this fifth question in our environmental scan. “How did we get there”? We answer this question through historical research, literature review, review of demographic data, media comments, and the review of past Board, committee and department reports. We will conduct historical research regarding Wisconsin and American history to identify key actions that impacted equity, diversity, and inclusion. We will incorporate the review of the Shorewood history contained in the EDI committee’s work into our historical research to understand how Shorewood’s history impacts current EDI work. This provides a lens through which to better understand not only “where we are now” but “why” we are here now. We will conduct a Root Cause Analysis to identify the historical actions that led to current issues.

Our literature review will focus on how government influences and is influenced by issues of equity, diversity, and inclusion. We will identify factors that serve as barriers/threats, opportunities, and strengths in municipal efforts to improve the community’s response to and ability to address these issues. The historical research, literature review, media documents, and demographic data establish a solid foundation on which we ground our research.

Kairo Communications and our partners engage in mixed method research also known as triangulation which uses several data collection methods to gather information for the study of one issue and then comparing and contrasting the different perspectives and data gathered from these multiple methods. This use of mixed methods facilitates an understanding of information from several perspectives, allows for collection of a variety of types of information, provides for comparing and contrasting the information and identifying whether a significant level of congruency exists between the data. Thus, the process of triangulation helps researchers identify the level of congruency between what documents tell us, what stakeholders say, and what history tells us.

We will use qualitative methods to collect primary data directly from main sources, such as, interviews, surveys, focus groups, and observations. An extensive list of groups to be interviewed which was included in the Request for Proposal ranged from Village leadership to students, residents, and entrepreneurs of color. We concur with this listing because research does not occur in a vacuum; municipal government does not operate in isolation but reflects the community it serves.

Because of the sensitive nature of this work, at times, we will intentionally match interviewers and interviewees to facilitate and encourage trust, openness, and to obtain a true, clear picture of the environment. We will also chart the evolution of EDI’s work that illustrates the actions taken not just by the EDI committee but all sectors of Shorewood to provide a comprehensive picture.

Observations of meetings will be invaluable in our gaining insight. For example, because Shorewood will soon lack any Village Board members of color, the issue of representation of diverse populations is of research interest. How does Shorewood leadership ensure effective consideration of issues that impact people of color without a representative voice on the Board? Is this issue also reflected in the demographics regarding leadership positions in the staff and/or committee structure?

We will also use secondary sources to gather data that has been collected by previous researchers or organizations including municipalities and other government organizations. The Village of Shorewood

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has an excellent repository of Board, committee, and staff reports which provide valuable information. Also, secondary sources will provide access to historical research and literature reviews.

We will utilize quantitative methods to gather mathematical and numerical data collected through different tools including surveys and census data. Our research will include a review of the work of other municipalities. The Government Alliance of Racial Equity (GARE) and the National League of Cities (NLC) provide excellent resources for municipalities and publish information about the efforts many municipalities are engaged in regarding equity, diversity, and inclusion in their communities. We also will contact municipalities directly if needed. We will create policy analysis tools that combine elements of the tools used by GARE and NLC.

While the quality of data collection is crucial to this project, quality data analysis is crucial as well. We will utilize several analytical methods: Thematic, Content, Discourse, and Root Cause Analysis. Thematic Analysis will be used to examine our interview notes and other text to identify topics, ideas and patterns of communication that come up repeatedly. The interviews can provide depth of information which can be coded and placed into themes. Content Analysis will be used to examine our survey results to quantify the survey data. This data will also be categorized based on themes similar to our thematic analysis. This quantitative data can provide a broader view of the perspectives of individuals because surveys will be used with a larger group than the interviews will. Discourse Analysis will be used to analyze how language is used to convey opinions about EDI and marginalized communities. Thus, written communications, information conveyed verbally in interviews and meetings, and opinions expressed on social media provide a social context and allow us to identify the purposes and effects of written and spoken communication. This is helpful to assess whether the opinions expressed in social media, mainstream media, and meetings reflect support or opposition to the equity, diversity, and inclusion work the Village has undertaken.

Proposed Allocation of Activities, Responsibilities, and Estimated Hours for Task The chart below provides information about how Kairo Communications will allocate major work areas and specific tasks. The chart identifies 1) which team members is the lead for a major work area, 2) which members are responsible for completion of specific tasks, 3) the time period during which team members will work on a specific task, and 4) the estimate time team members will work on a task. Total hours are allocated for each major area of work. The hours allocated for specific tasks are also listed. We understand that the hours listed are do not exceed times.

Proposed Allocation of Activities, Responsibilities, and Estimated Hours for Tasks Tasks/Hours Responsible Time Frame Mar Apr May Jun Jul Aug Sep Oct Nov Dec Project Management (Total 50 hours)

Blanks Deborah Blanks will be the main contact for the project.

Management and Communications

Blanks

Planning and Orientation (Total 80 hours)

Blanks and Team

This work lays the foundation for understanding issues from historical, national, academic, and social perspectives.

Historical Research (20 hr.)

Blanks, G. Blanks

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Literature Review (20 hr.)

Blanks, G. Blanks

Board, Committee, Department Reports (20 hr.)

Blanks

Media Comments (incl. Social Media) (10 hr.)

Blanks, Sharif

Root Cause Analysis (10 hr.)

Blanks

EDI Committee Work & Assessment (Total 145 hours)

Blanks The EDI Committee has been a key driver in the Villages’ EDI work. We will assess the status of the work and how progress made impacts the future direction of the Village’s EDI work.

Interview EDI Committee members (40 hr.)

Pritchard

Kick Off Meeting (10 hr.) Team Communication with Committee (50 hr.)

Blanks

Assess EDI Inventory of Initiatives (25 hr.)

Blanks

Recommendations Review (20 hr.)

Blanks

Infrastructure Analysis (Total 145 hours)

Blanks The 2020 Annual Report indicated department heads would modify policies, procedures, and operation to apply stronger EDI principles. We will support this effort, assess changes, and identify other opportunities for improvements.

Department Head Workgroup (20 hr.)

Blanks

Resources, Services, & Systems (60 hr.)

Blanks, Sharif

Policies and Procedures (50 hr.)

Blanks, Pate, Sharif

Technological Resources (15 hr.)

Blanks, Sharif

External Expertise (Total 45 hours)

Blanks Village leaders collaborate with other communities; engage in a learning community, and incorporate best practices created by national organizations and other municipalities.

GARE and NLC Tools (20 hr.)

Blanks

Other Municipalities’ Initiatives (25 hr.)

Blanks

Qualitative Research (Total 165 hours)

Pritchard Qualitative research adds the diverse perspectives of City leaders, staff, and residents impacted by City decisions.

Data Collection Tools & Protocols (30 hr.)

Pritchard

Key Stakeholders (60 hr.) Pritchard Diverse Key Stakeholders (40 hr.)

Blanks

Public Forum (15 hr.) Team Social Media Review (20 hr.)

Sharif

Project Synthesis (Total 60 hours)

Blanks Data gathered in a mixed method approach is evaluated; themes are identified, and recommendation are developed.

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Coordination of Thematic and Content Analysis, SWOT Analysis, Data Consolidation (40 hr.)

Team

Goals, Findings and Recommendations (20 hr.)

Team

Final Report (Total 95 hours)

Blanks The work culminates in a quality report and presentation that fuels development of strategic and implementation plans,

Draft Report (30 hr.) Blanks, Pritchard, Sharif

Feedback for Draft (15 hr.)

Team

Finalize Report (30 hr.) Blanks, Pritchard

Presentations (20 hr.) Team Total Contract Hours Total Hours 785 Cost Cost: Quote One $78,500 This quote is based on a charge of $100/hour for each activity. Cost: Quote Two $50,000 This quote is based on a discount of $28,500 or a 36% discount

Strategic Plan Development The Kairo Communications research team has experience developing strategic plans. We tend to conduct strategic plans in a non-traditional manner. While there is value in conducting a preliminary meeting with a group of key stakeholders, much of the planning can be conducted in interviews, meetings with staff from specific departments, and other small group or one-on-one meetings. The use of technology, such as Mentimeter can be used as a tool to engage residents in providing their perspectives and feedback. Kairo facilitates creation of a strategic plan by incorporating two critical actions: 1) Utilizing the data and perspectives obtained during the environmental scan work to impact the development of a strategic plan, and 2) Framing the strategic plan as an implementation plan rather than as a planning document that may sit on a shelf. This is accomplished by ensuring that the plan contains specific action items, identifies key goals, objectives, and indicators, contains a measurement process, and collects data that shows the level of progress achieved on an ongoing basis.

Strategic Plan Development Tasks/Hours Responsible Time Frame December January February March April May Project Management (Total 30 hours)

Blanks Deborah Blanks will be the main contact for the project.

Management and Communications

Blanks

Communications Total 28 hours)

Blanks and Team

Develop a narrative that communicates what led to development of the Plan and its potential impact on Shorewood and its delivery of services.

Summarize Environmental Scan (10 hr.)

Blanks

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Identify Impact on Organization and Services (8 hr.)

Blanks

Utilize Shorewood’s existing communication vehicles (10)

Blanks

Identification of Plan Purpose and Goals (9 hr.)

Blanks A communication tool will be developed specifically to communicate the purpose and goals of the plan.

Create communication tool (6 hr.)

G. Blanks

Identify Purpose and Goal (3 hr.)

Blanks

Engagement Process Total 105 hours)

Blanks .Effective community engagement is critical to gain resident support for the plan and to engage diverse stakeholders.

Communicate with Board, Committees, and Staff (20 hr.)

Blanks

Design engagement tools that target specific populations (15 hr.)

G. Blanks

Distribute outreach materials in all facets of the community (15 hr.)

Blanks

Partner with the media to increase awareness (15 hr.)

G. Blanks

Recruit specific individuals and organizations to share information with their networks (10 hr.)

Blanks, G. Blanks

Conduct outreach to Communities of Color using nontraditional methods (15)

Blanks, G. Blanks

Conduct outreach to Community using effective engagement tools and resources (15 hr.)

Blanks, G. Blanks

Feedback (Total 45 hours)

Blanks Qualitative research collects data regarding the diverse perspectives of City leaders, staff, and residents impacted by City decisions.

Create Feedback Tools (10 hr.)

G. Blanks

Key Stakeholders (20 hr.)

Blanks

Diverse Key Stakeholders (10 hr.)

Blanks

Public Forum (5 hr.) Blanks

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Strategic Plan Development (Total 10 hours)

Blanks Prioritization of recommendations based on need, impact, capacity, and funding resources is critical.

Identify Goals and Strategies (4 hr.)

Blanks

Identify Objectives and Tasks Recommendations (6 hr.)

Blanks

Final Report (Total 60 hours)

Blanks Build on the environmental scan to develop strategic plan achievable within existing municipal structure and capacity.

Draft Report (20 hr.) Blanks Feedback for Draft (20 hr.)

Team

Finalize Report (10 hr.) Blanks Presentations (10) Blanks,

Team

Total Contract Hours Total Hours: 287 Cost Quote One $28,700 This quote is based on $100 per hour for each activity. Quote Two $20,000 This quote is based on a discount of $7,800 or a 30% discount

Shorewood’s Ongoing Investment in Meaningful EDI Work For more than five years, the Village of Shorewood has engaged in a multitude of actions undertaken by its Board, committees, and staff to increase equity, diversity, and inclusion in the Shorewood community. Shorewood’s approach has focused on a four-prong approach: education, awareness, training, and policy. The Village took a significant step in working with Milwaukee County and adopting its framework of education, awareness, training, and policy. The Shorewood Village Board has made a commitment to racial equity; its President, Ann McCollough McKaig, has made key recommendations that move racial equity forward and she serves on Milwaukee County’s Dismantling Barriers of Racism Committee. The Board’s support of the Village’s focus on equity, diversity, and inclusion is critical. Over the last five years, the Board has initiated or supported and approved many EDI requests that have moved the Village’s EDI work forward. Shorewood’s EDI Committee demonstrates the partnership between the Board, volunteers, and staff. This committee has shown great foresight to understand how the past impacts the present and future. It’s review of history elevates its understanding of how history impacts marginalized communities. This is important because it fosters an understanding of how institutional structures and systems perpetuate patterns of exclusion and inequities. The EDI Committee’s diversity plan is a document that our firm will use in our work for this contract. The Village is dependent on volunteers to participate on Boards, Commissions, and Committees; these individuals are critical in moving the Village’s EDI agenda. For example, the work of the Community Development Authority (CDA) regarding affordable housing is commendable and necessary. The Village demonstrated a willingness to listen to resident concerns and create policies and practices to address

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those concerns. Specifically, the Transportation and Parking Policy included recommendations reflects that commitment to engage residents and obtain their feedback on critical community issues. The work of departments is critical as well. The Shorewood Police Department has set an example of how police departments can work effectively to engage in EDI work. The department has engaged in training that impacts how they interact with the public. The department has also participated in an organizational study that provides an opportunity to infuse department policies, procedures, and practices with key EDI principles. While the Police have undergone police specific training, the Village has also enrolled many staff in the YWCA’s Unlearning Racism workshops. The Shorewood Library and the Senior Resource Center have sponsored several important conversations about race. Despite the pandemic, the series of conversation are engaging and provide the public with an opportunity to learn more about EDI issues. Like the CDA and others, the library and resource center collaborate with a variety of speakers and consultants to provide opportunities for decision makers and residents to hear different perspectives and increase their knowledge about key issues. Shorewood has ensured communication to residents about EDI issues through several communication methods including the Village Manager’s Weekly Memo, and collaboration with the Shorewood Today magazine. The Village has constructed a strong track record in EDI issues. However, there are ways for the Village to improve. During our environmental scan, we will gather information that helps us better assess the Village’s work. Specifically, we will seek to answer the following questions about the Village’s EDI work.

1. Has Shorewood prioritized its EDI work to maximize resources and to address critical issues that impact residents?

2. Has Shorewood identified the staff person or position to take the lead to ensure that plans are implemented, progress measured and communicated, and course corrections made?

3. Does Shorewood have a systematic process for tracking EDI work, its outcomes and progress in achieving its goals?

4. Does Shorewood have a plan that increases representation of diverse residents on the Board and committees?

5. Does the Shorewood have a strategy to increase the diversity of its workforce? 6. Does Shorewood have a strategy to increase utilization of minority businesses on municipal

contracts? 7. How does Shorewood ensure that its EDI work is sustainable given potential change in its

leadership and budget constraints?

Additional Activities Recommended These additional services can be incorporated into our work plan without additional funding because they are critical to our work. Interviewing EDI Committee prior to the kick-off meeting. Dr. Pritchard will conduct 45-minute, individual interviews with members of the committee to gather their knowledge and expertise in refining the scope, understanding their perspectives and their priorities. The scope identifies two Trustees, two HH committee members, and Department Head Leadership. Identification of racial disparities that affect the Village’s ability to achieve its EDI goals. – It is important to understand how our history has affected individuals today so that municipalities can identify corrective actions. The research we will be collecting as a part of our research, will lend itself to our identifying racial disparities.

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This additional idea is not included in our work plan. The identification of additional education and training resources that individuals can engage in at their own pace without participating with a group could be beneficial. EDI issues can be sensitive and increase anxiety and stress for some individuals. Providing opportunities for people to learn individually could be worthwhile Kairo Communications could add this at no cost to our work plan if this fits the needs of Shorewood.

Contractor Experience The Kairo Communications team consists of Deborah Blanks, PhD; Katie Pritchard, PhD; David Pate, PhD. Sarwat Sharif, PhD student; and Geraud Blanks, PhD candidate. Our team is uniquely qualified to provide excellent consulting for this Shorewood EDI initiative. We are diverse in race, gender, age, professional and life experiences and utilize our team’s diversity as an asset in working together to provide excellent project outcomes. Our resumes, which provide extensive information about our qualifications, are available on request. Each of us has unique research skills, expertise, and educational and research credentials which we use to design and execute our work plan. Additionally, we bring other intangibles to our work. Our team has experience working for and consulting with municipal government, working and living in communities of color and mainstream communities, and understanding diverse cultures. Two of our researchers are current Shorewood residents. Deborah Blanks, PhD has over 40 years of experience in program evaluation, organizational development, and equity, diversity and inclusion initiatives. She worked in the criminal justice system for Champaign County in Illinois, served as Procurement Director of the City of Milwaukee, and was the Disadvantaged Business Development Director for Milwaukee County. Currently Dr. Blanks is consulting with the Milwaukee County Office of Equity and Inclusion, She has served on the research committee for the City of Milwaukee’s Collaborative Community Committee that focuses on police/community relations. She is a member of the American Evaluation Association, member of the City of Milwaukee’s Community Collaborative Committee’s research committee and is certified by the Collaborative Institutional Training Initiative (CITI) in Human Subjects Research. Blanks is a partner in Kairo Communications, which consults on issues of racial equity, organizational evaluation, and culturally competent education.

Kathleen Pritchard, PhD has over 40 years of experience in program planning, evaluation and research and has worked at the State, City and Municipal levels of government in addition to working with nonprofit organizations at the national and local levels. She teaches quantitative and qualitative research at the graduate level, has published scholarly chapters and articles on measurement and outcomes, and specializes in making data meaningful and actionable. She is a native of Shorewood Wisconsin, served as the President of the Village of Whitefish Bay for three elected terms, and is familiar with the North Shore communities. In her role as President, she chaired the Plan Commission, the Community Development Authority, presided over the North Shore Fire Department, and represented the Village at the Intergovernmental Coordinating Committee, the Metropolitan Milwaukee Sewerage District and MADACC. While serving as Village President, Katie was the Director of the Planning Council for Health and Human Services in Milwaukee, and before that the Director of Outcome Measurement for United Way of America. She is a Trustee Emeritus of the Wisconsin Policy Forum and an original member or the Forum’s research committee. She is a member of the American Evaluation Association, served on the Executive Committee of the Urban Institute’s National Neighborhood Indicators

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Partnership, holds a PhD in Political Science and a Master of Public Administration. Dr. Pritchard founded the non-profit organization Data You Can Use, from which she recently retired.

David Pate, PhD has more than 30 years of experience in Social Work and Social Welfare Policy. He is the Chair of the UWM Social Work Department, and an Affiliate Associate Professor for UWM, a faculty Affiliate with the University of Wisconsin- Madison, Collaborative Center for Health Equity, and founder of The Center for Family Policy and Practice. Dr. Pate h worked with the City of Milwaukee, Office of Violence Prevention on a ReCAST grant to conduct an evaluation of the resiliency in Communities after stress and trauma. His recent research also includes projects funded by the Wisconsin Department of Children and Family Services and the Institute for Research on Poverty, a project funded by the Greater Milwaukee Foundation and the United Way of Milwaukee regarding engaging African American Fathers to improve health literacy, and a project funded by the Wisconsin Partnership Program and other funders that focused on Improving Health Through Enhanced Work.

Sarwat Sharif has considerable experience in program evaluation and satisfaction surveys for federally funded program. She has led qualitative data management including interviewing participants, analysis and reporting research findings to relevant stakeholders. She was engaged in process evaluation for two federally funded projects pioneering prison re-entry programs delivered by community partners who serve incarcerated adults at risk for criminal re-offending after retuning to the community. She is a PhD student in Social Work at the University of Wisconsin-Milwaukee where she is a teaching assistant. Her training and experience provide her the skills to perform qualitative and quantitative research.

Geraud Blanks has twenty years-experience working in social services, providing services to marginalized communities, promoting cultural awareness through the arts and humanities. He has worked for several nonprofit organizations providing services to marginalized communities, the homeless, and domestic abuse victims and perpetrators. He is the Chief Innovation Officer for Milwaukee Film. He is a PhD candidate in Communications Studies, Rhetoric and Public Culture at Northwestern University where he also is an instructor. His academic training has equipped him to lead the discourse analysis component of this project. He has 20 years of marketing, community outreach, and community engagement experience.

Description of Related Past Experience – which are included as our work samples A. Milwaukee County Department of Health and Human Services evaluated racial equity in

contracting. B. Project Central Voice assessed City of Milwaukee’s use of Community Development Block Grant

funds for crime prevention and community organizing in the African American community. C. City of Milwaukee, Office of Violence Prevention – ReCast Project evaluated community

resiliency

REFERENCES A. Jeff Roman, Milwaukee County. Director, Office of Equity and Inclusion

2578 N. Martin Luther King Drive. Milwaukee, WI. 53212 414-278-7879 B. Nikia Owens, City of Philadelphia. Office of Community Empowerment and Opportunity

Deputy Executive Director of Family Supports & Basic Needs. [email protected] C. David Muhammad, Milwaukee County. Deputy Director, Health & Human Services

1220 W. Vliet St. Suite 301. Milwaukee, WI 53205. [email protected]


March 28, 2022 Hello Rebecca, I am writing to summarize the key points that we discussed regarding Kairo Communications proposal this afternoon.

1. The formal quote for Kairo Communications was identified as Quote Two in the proposal we submitted. The quote was $50,000 for the Environmental Scan and $20,000 for the Strategic Plan. In our proposal we also included Quote One which contained higher quotes for both the environmental scan and the strategic plan. Quote One was submitted so that reviewers would note that Quote Two included significant discounts.

2. We would like to start the project in April once the appropriate approvals are obtained and the contract executed. This would allow the Kairo team to begin the historical research, literature review, and development of interview protocols in April and May. In June we could start our interviews with Village staff. This would give the new Assistant Village Manager and Police Chief time to acclimate themselves to their new positions and Village operations before we would contact them.

3. Kairo Communications estimates the cost of expenditures in 2022 as $50,000 and $20,000 in 2023.

4. The monthly cost for the Mentimeter tool we will use to engage residents in providing their perspectives and feedback is minimal and is already included in the quote.

5. As currently scheduled, Dr. Pritchard will interview the EDI Committee members prior to the kick-off meeting as part of the environmental scan. Based on when the contract is signed, we will hold the kick-off meeting in April or May 2022. This activity is a part of our proposal, and the cost is included in our quote. As discussed, we will revisit whether additional interviews of the EDI committee are warranted during the strategic planning process. At that time, we will discuss if additional costs will be charged for this task.

6. We will provide information regarding education and training resources that individuals can engage in at their own pace without participating with a group. These tools will help individuals increase their cultural competency and knowledge about equity, diversity, and inclusion. We will also include information about how to access and use our Blackistory app, which includes questions about African American history in an engaging, educational format. If the Village would like us to develop resources, such as, a workbook or other materials, we would identify a cost for these additional tasks.

7. As we discussed, Kairo will submit weekly emails to provide information regarding the work performed and progress made. We will also identify any issues that could negatively affect the project, such as, difficulty in scheduling interviews or receiving requested documents.

8. Kairo Communications will submit monthly invoices based on the work performed. Our weekly emails will serve as progress reports that document the work performed and support the information provided on our monthly invoices.

Please let me know if this document accurately reflects our discussion. If there are any issues that you feel need further clarification, please let me know. The Kairo Communications team is excited about this project and our partnership with the Village of Shorewood. Take care, Deborah

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD

Agenda Item: Consider 2022 WDNR Safe Drinking Water Loan Program Private Lead Service Line Replacement program structure

Date: April 4, 2022

Presenter: Leeann Butschlick, Director Department: Public Works/Water Utility

History – Please include a timeline of historical relevant events related to this agenda item. This may include

previous Village Board action, policies, planning documents, etc. If able, hyperlink to previous agenda packets (include page number) to reference information. If there is no relevant history, N/A should be entered in this space.

The Wisconsin Department of Natural Resources (WDNR) in collaboration with the Department of Administration and the Public Service Commission (PSC) has established the Private Lead Service Line (LSL) Replacement Program to assist municipalities in their efforts to replace private LSLs. The funding may be used for construction-related costs associated with the removal and replacement of private LSLs. Only the portion between the curb stop and the normal connection point inside the building is eligible for funding. Awards will be 100% principal forgiveness and are made one construction season at a time. Please recall that the Village Board recently approved a contract to perform a Lead and Copper Rule review exercise; it is anticipated that a significant portion of that effort will include the evaluation of options for a Lead Service Line Replacement Program. Staff anticipates the implementation of a limited 2022 program (which may be considered a pilot program) will provide valuable information in the development and design of a future Village-wide program.

Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting

the main items and key issues to be discussed.

Grant Award and Program Requirements The Wisconsin Department of Natural Resources has awarded the Village of Shorewood Safe Drinking Water Loan Program Private Lead Service Line Replacement funding in the amount of $405,000 for use in the 2022 calendar year (full funding list attached). Please recall that the Village’s application requested funding for up to 50 private LSL replacements. Per current Village policy, the municipally owned portion of the service must be replaced at the time of a private side replacement. The municipal side is not eligible for grant funding. The program allows for two implementation approaches:

1) Municipal Program with prequalified list of contractors - Under this option the municipality issues a Request for Qualifications (RFQ) in order to prequalify plumbers/contractors for participation in the private LSL replacement program. Homeowners contract directly with a plumber from the prequalified list and then are either reimbursed by the municipality or the municipality can pay the plumber directly on the homeowner's behalf.

2) Municipal contract - Under this option the municipality bids out the private LSL replacement work through their normal municipal contracting process. All costs are paid directly by the municipality who coordinates the timing of the private LSL replacement with the homeowner. Federal Davis-Bacon wage rates are required when the municipality directly contracts for the work.

2022 WDNR Private LSL program April 4, 2022

2

Both approaches required disadvantaged business enterprise (DBE) solicitation, certification of compliance with the American Iron and Steet requirements and WDNR environmental review of each participating property. The SDWLP LSL replacement program will pay up to 100% of the costs associated with the replacement of a private lead service line. WDNR requirements allow municipalities to require some level of property owner financial participation; the grant was not written with anticipated cost share. Suggested Village 2022 Program As of its last PSC reporting, the Village has an estimated 3,005 private lead service lines (of a total of 3,518) in its distribution system. Given the very small fraction of LSLs which can be replaced with the funding award (1.7% of current LSLs), staff does not recommend an open (first-come, first-served) program, but rather a targeted and very specific approach to the application of these funds. Implementation Approach Given that construction season is already underway and DPW/Utility staff’s current project workload, the municipal contract approach is not recommended. Staff suggests the development of a prequalified list of contractors. A draft prequalification form (which meets all program requirements) is attached for your reference. If approved, this will be released on April 1. Interested contractors who submit the qualification form will be vetted by Village staff and placed on the Qualified Contractor List, as appropriate. Participating property owners will select a contractor from the approved list and execute a three-party agreement form (currently being reviewed by the Village Attorney). A plumbing permit will be required and upon completion and documentation of work, the Village would issue a check directly to the contractor. Selection of Participating Properties Staff suggests three categories of eligibility:

1) Day Care Facilities. There are two registered in-home daycare facilities in the Village which have lead service lines based upon current records. Staff suggests these properties be prioritized for replacement. As previously reported, all schools have non-lead service lines.

2) Water Meter Replacement-Identified Conditions. In 2021, a total of 56 lead service lines were replaced in the Village. Of these, approximately 40 were replaced due to broken/inoperable curb stops, or other issues identified during the meter replacement program. It is reasonable to assume that similar numbers exist in the remaining meter replacement area. If that is accurate, staff would anticipate the replacement of approximately 40 municipal lead services over the course of 2022. At the time of these replacements, grant funding could be offered to these property owners to provide a complete lead service line replacement.

3) Reserve Funding. On or about September 1st, staff will evaluate the program. If municipal side service replacement is lower than anticipated, an approach will be recommended to the Village Board to complete expenditure of grant funds outside the AMI project area.

A suggested summary program document is attached.

2022 WDNR Private LSL program April 4, 2022

3

Mandatory Replacement Ordinance Development Please also note that the grant award includes up to $5,000 toward the costs related to the development of a mandatory replacement ordinance. This is anticipated to be a prominent discussion component of any future Village LSL replacement program and is one of several key DNR criteria when scoring applications for future funding awards (note Shorewood’s low priority score on attached funding list). This concept will be addressed in the LSL Program introduction currently scheduled for the April 18 Village Board meeting.

Community and Business Outreach – If applicable, did you notify the community groups and businesses

that are directly impacted by this agenda item. Please specify in attached communication plan how community groups and businesses will be informed of action after Village Board consideration.

____ Yes __X__ No

Fiscal Note – Please include comments on the fiscal impact of this action.

The fiscal impact of this program will be supported by a forgivable loan under Safe Drinking Water Loan

Program.

Action Required / Recommended – Please include the recommended motion or possible actions for this

agenda item.

Suggested motion: I move approval of the Village of Shorewood 2022 WDNR Safe Drinking Water Load Program Private Lead Service Line Replacement Program as outlined and direct staff to begin process for prequalification of lead service line replacement contractors.

Attachments – Please list the following attachments and supporting documents for this agenda item. Some

attachments may be hyperlinked. Include Fiscal notes, if applicable, as the first attachment following this memorandum. Attachments may include agreements/contracts, presentation materials, letters, service proposals, etc.

1. Community funding list 2. Contractor prequalification form and cover letter 3. Program summary document

CY 2022 Private Lead Service Line Replacement Program Funding List

Priority

Score Municipality

Project

Number

Project

Manager *

Award

Allocation

105 Shawano, City 5124-08 Leja-Brennan $488,400

103 Menasha, City 4845-20 Atkinson $285,000

101 Juneau, City 4824-04 Leja-Brennan $555,000

99 Green Bay, City 5331-30 tbd $1,586,950

95 Milwaukee, City 4851-40 Balgooyen $4,517,063

94 Ashland, City 4759-19 Olson $263,250

92 Kiel, City 5121-07 Cassidy $448,245

92 Berlin, City 5466-09 Mitchell $1,125,000

92 Racine, City 4887-15 tbd $1,104,000

90 Hartford, City 4814-03 Leja-Brennan $786,000

90 Manitowoc, City 5191-15 Olson $1,200,000

89 Two Rivers, City 4920-44 Atkinson $207,500

87 Fond du Lac, City 5142-13 tbd $312,000

83 Sun Prairie, City 5576-05 Brietzman $572,694

82 Mayville, City 5443-08 Surillo $712,801

82 Columbus, City 5188-04 tbd $160,000

82 Watertown, City 5439-05 Brietzman $2,500,000

81 Mount Horeb, Village 5618-02 Leja-Brennan $1,566,000

81 Baraboo, City 4762-04 Atkinson $162,500

81 Wausau, City 4930-11 Brietzman $577,718

81 Oshkosh, City 4874-14 tbd $382,500

80 Schofield, City 5565-03 tbd $67,500

80 Ripon, City 5289-14 Leja-Brennan $150,000

80 Neenah, City 4856-03 Leja-Brennan $1,000,000

80 Kenosha, City 4825-06 Brietzman $2,154,125

79 Viroqua, City 5168-10 Surillo $202,500

79 Beloit, City 5471-04 Leja-Brennan $600,000

79 Eau Claire, City 5449-07 Surillo $650,000

78 Platteville, City 4881-09 Surillo $94,102

77 Hilbert, Village 4987-03 Leja-Brennan $87,500

77 Edgerton, City 4800-06 Surillo $651,000

75 Osseo, City 4875-06 tbd $261,500

75 Elkhorn, City 5525-04 Mitchell $560,000

74 Beaver Dam, City 4764-03 Surillo $300,000

74 Appleton, City 4755-04 Cassidy $505,000

73 New Holstein, City 5366-05 tbd $919,890

73 Antigo, City 4754-12 Brietzman $357,500

73 Marshfield, City 5364-05 tbd $675,000

73 Janesville, City 5119-07 Leja-Brennan $3,240,000

72 Waterloo, City 4962-06 tbd $194,982

71 Boscobel, City 4771-03 Cassidy $36,500

71 Mosinee, City 5536-05 Surillo $62,500

71 Oregon, Village 4873-03 Mitchell $925,000

70 St. Croix Falls, City 5430-11 Cassidy $85,000

Page 1 of 2

March 11, 2022

CY 2022 Private Lead Service Line Replacement Program Funding List

Priority

Score Municipality

Project

Number

Project

Manager *

Award

Allocation

70 Kimberly, Village 5375-02 Surillo $931,000

68 Elmwood, Village 4391-04 Brietzman $250,000

67 Thorp, City 4922-16 tbd $72,500

67 Sheboygan, City 4901-10 tbd $405,000

66 Lake Mills, City 4828-10 tbd $190,860

66 Sturgeon Bay, City 5557-02 Brietzman $750,000

66 Kaukauna, City 5120-07 tbd $1,151,400

64 Monroe, City 4852-17 Brietzman $348,000

63 Markesan, City 5122-06 tbd $160,000

63 West Allis, City 5404-08 Surillo $346,300

62 New Richmond, City 4861-10 Mitchell $300,000

61 New Glarus, Village 5623-04 Leja-Brennan $46,500

59 Hurley, City 5340-08 Olson $250,000

59 Prairie du Chien, City 5163-10 Cassidy $52,500

58 South Milwaukee, City 4907-04 Mitchell $75,000

55 North Fond du Lac, Village 4863-14 tbd $90,000

52 Waupaca, City 4929-07 Surillo $280,000

49 Montreal, City 5621-02 Cassidy $180,000

49 Jefferson, City 5463-05 tbd $285,000

48 Evansville, City 4803-04 Atkinson $58,000

47 Cedarburg, City 5628-01 Brietzman $600,000

46 Kewaunee, City 5508-04 Atkinson $78,000

45 Port Washington, City 4883-02 Cassidy $205,000

44 St. Francis, City 5556-04 Mitchell $50,000

43 Shorewood, Village 5630-01 Mitchell $405,000

40 Oconomowoc, City 5452-05 Brietzman $600,000

37 Milton, City 4850-03 tbd $300,000

35 Whitefish Bay, Village 5214-11 Mitchell $178,500

34 Sauk City, Village 5629-01 Cassidy $185,000

32 Iron Ridge, Village 5608-03 tbd $121,000

29 Omro, City 5091-11 tbd $78,000

* tbd = to be determined Total Funding Allocated: $42,314,780

0 Glidden SD

0 Johnson Creek, Village

0 Spring Valley, Village

Ineligible - no LSLs reported to PSC



Page 2 of 2

March 11, 2022

REQUEST FOR QUALIFICATIONS

FOR LICENSED PLUMBERS/UTILITY CONTRACTORS INTERESTED IN PARTICIPATING IN THE

PRIVATE LEAD SERVICE LINE (LSL) REPLACEMENT PROGRAM

Background The Village of Shorewood is seeking qualifications from licensed plumbers and/or utility contractors who are interested in performing private lead service line replacement work. The WI DNR has made funds available through the SDWLP to qualified municipalities to eliminate the private portion of a lead service line serving a single-family home, a multi-family building, a pre-k through 12 school, or a licensed or certified infant/child daycare facility. Licensed plumbers/utility contractors providing appropriate responses to the RFQ will be placed on a certified plumbers list. Owners of these properties will be able to contract directly with a licensed certified plumber/utility contractor and once work is completed, eligible costs will be paid by the Village of Shorewood directly to the contractor.

Project Goal The goal of the project is to eliminate the health hazards associated with private lead service lines. For the purposes of the SDWLP program, private lead service line replacement means, “the replacement of the existing lead service line between the curb stop and the water meter within the structure.”

Definitions/Terms

Through the municipality, the SDWLP Private LSL Replacement Program will provide for reimbursement of eligible costs for a property owner to replace a private lead service line at the properties described above. Typically, all construction costs normally associated with replacing the private portion of the lead service line will be reimbursed. Typical costs might include the cost of excavation, materials, labor, backfill, and restoration. No-dig methods of pipe installation might also be considered as a typical cost. Non-typical costs at a property may be allowed pending review and approval by the municipality and the SDWLP Private LSL Replacement Program. A non-typical cost might include the cost of rerouting the private portion of the lead service line to a more acceptable location within a structure when it results in an overall cost saving.

Water Service is defined as that portion of a water supply system from the water main or private water supply to the building control valve.

Private water services is defined as that portion of a water supply system from the curb valve box to the building control valve.

Municipal service is defined as that potion of the water supply system from the water main to and through the curb valve box.

Project Schedule The anticipated project schedule is listed below. Dates are subject to change.

VB considers RFQ document 4/4/2022 RFQ issued 4/5/2022 Qualification submissions due 4/15/2022 LSL replacements 4/25/2022 – 11/1/2022

Project Funding Requirements

Based upon the SDWLP Private LSL Replacement Program guidelines, Shorewood will fund qualified costs when a licensed plumber/utility contractor is contracted directly by the property owner.

To comply with the SDWLP funding requirements, the privately contracted certified licensed plumber must perform the work in accordance with the following:

1. Work shall be performed by a licensed plumber under s. SPS 305.90, Wis. Adm. Code, or utility contractor under s. SPS 305.97, Wis. Adm. Code.

2. Work shall be performed in accordance with the plumbing code requirements found in chs. SPS 381- 391, Wis. Adm. Code.

3. Work shall be performed as required by all applicable OSHA requirements/standards. 4. The licensed plumber/utility contractor must submit documentation to verify the lead service

line replacement at each address where work was performed. 5. Licensed plumbers/utility contractors performing lead service line replacement work shall

comply with the SDWLP Private LSL Replacement Program requirements, including Disadvantaged Business Enterprise (DBE) Solicitation, the use of American Iron and Steel (AIS), and when applicable, Davis-Bacon and Related Acts.

Federal Requirements

1. A NEPA-like environmental review must have been completed (by Village staff) for the property prior to start of work.

2. DBE Solicitation - DBEs, including MBEs and WBEs, are encouraged to submit bid proposals/apply for the purpose of being included on the municipality’s list of prequalified plumbers for the Private Lead Service Line replacement program. Plumbers/contractors must solicit for DBEs if any restoration subcontracting is done.

3. Davis-Bacon and Related Acts may apply based on property ownership or contractor employee status.

4. AIS requirements must be met. Contractor must certify that all materials used in the project are in full compliance with the American Iron and Steel requirement as mandated in EPA's State Revolving Fund programs.

Submission Instructions

Licensed plumbers/utility contractors interested in performing lead service line replacements funded by the Private Lead Service Line Replacement Program should submit a response to the RFQ by completing the provided submission form.

Qualifications must be submitted by 12:00 p.m. (noon) on Friday, April 15 at

Shorewood Department of Public Works 3801 N. Morris Boulevard Shorewood, WI 53211

Questions regarding this Request for Proposals may be directed to Leeann Butschlick, Director of Public Works at [email protected].


PLUMBING CONTRACTOR PREQUALIFICATION FORM for calendar year 2022 Private Side Lead Service Replacement Program (LSRP)

Company Information: Company Name:

Address:

Phone:

Email Address:

Name of Owner or registered agent:

State License / Credential # (s):

Master Plumber Name: License #:

Contact name for homeowners to call for quotes:

Contact phone number for homeowners to call for quotes:

Describe your organization:

Is your company listed as a Disadvantaged Business Enterprise (DBE) ? Yes / No Type ? DBE / MBE / WBE / WOBE

Experience:

Years in business as a licensed plumber / utility contractor:

Years your firm has been engaged in performing licensed plumber / utility contractor water service line replacement / installation work:

How many new water service line installations and water service line replacements has your business performed in the last three (3) years at:

Private–single family homes:

Multi-family buildings:

Infant / children day care facilities:

What method(s) of installation do you use ?

Have you performed “no-dig” installations ? Yes / No

Describe how you will perform the work:

Do you plan to do all restoration work including concrete and landscaping with your own employees ? Yes / No

List any subcontractors you plan to use and what work they will perform:

List any other relevant experience, information or comments:

Estimated Cost Information: The private side service on a Shorewood residential property is typically 40-50 feet long. Private side service replacements are to include two (2) new ball valves, new meter horn setting and restoration. All WI and Shorewood plumbing code provisions apply. Please provide an estimated per foot cost for private side lead service replacement: $___________ per foot copper service $___________ per foot PVC service (cost does not include grounding of electrical service, homeowner responsibility) Shorewood policy requires replacement of municipal lead service at time of private lead service replacement. Please provide estimated per foot cost for municipal service replacement, including all necessary materials and full restoration of right-of-way per Village of Shorewood specifications. $_____________ per foot copper service

Please submit your response to this request for qualifications no later than April 11, 2022. If you have any questions regarding our LSRP please contact Shorewood Public Works at (414) 847-2650.

Signature of Company Owner Printed name of company Owner Date Signed

Signature of Notary Public Printed name of Notary Public Date Notarized

Village of Shorewood 2022 WDNR Safe Drinking Water Loan Program Lead Service Line Replacement Program

1. Eligible Properties. Property eligibility will be determined by the Shorewood Water Utility (SWU) based upon the following:

a. State certified daycare facilities which have documented existing lead service lines. b. Private property service line defects which may be identified during the 2022 water meter

replacement program. c. Other, as determined by the Shorewood Village Board.

2. Contractor Selection. Participating eligible property owners must select a contractor from the Pre-

Qualified Contractor List. A written quote must be submitted to the SWU for review and approval. Upon approval, the approved program contract document must be executed by both parties and submitted to the SWU.

3. Eligible Costs. Financial assistance is available to pay 100% of the eligible cost to replace a private lead service line. Costs eligible for financial assistance will be reviewed and approved by the SWU prior to the start of work. Eligible costs include the plumbing from the curb stop to the shut off valve on the outlet side of the meter and the setting of a meter horn (compliant with Village specification). Eligible costs include the cost of labor and materials to remove and replace a private lead service line, including turf and concrete restoration as necessary.

4. Ineligible Costs. Ineligible cots are property modifications including but not limited to interior or exterior changes to buildings or structures necessary to allow access to the private lead service line. Also ineligible are changes to interior plumbing past the shut off valve on the outlet side of the meter. Landscaping beyond turf replacement (seed) is ineligible. Should the Property Owner chose PVC as the replacement line material, the cost to re-ground the electrical service is ineligible. Concrete replacement beyond which is necessary to complete the private lead service line replacement is ineligible; decorative colored or stamped concrete is ineligible.

5. Replacement Deadline. Eligible work must be completed in calendar year 2022.

6. Certification of Compliance and Authorization to Pay. The provision of financial assistance is subject to Property Owner’s selected Contractor certifying that the replacement of the private lead service line is complete and was done in accordance with all applicable laws, ordinances and regulations. Property Owner must fully accept and find adequate the Contractor’s work in order to authorize payment to be made on Property Owner’s behalf. In order to receive payment, the Contractor must submit invoice to SWU along with completion of the Certification of Compliance and Authorization to Pay section of the contract document.

7. Payment by Utility. Within 30 of receipt of the Certification and Authorization to Pay under Section 6 above, the SWU shall pay to the Property Owner’s selected Contractor the amount of financial assistance provided to the Property Owner under this application. Property Owner is solely responsible for all amounts not paid by SWU and shall be responsible for paying the Contractor directly for such amounts.

VILLAGE OF SHOREWOOD REPORTS AND PRESENTATIONS TO VILLAGE BOARD Agenda Item: Consider Policy 32 Conducting Hybrid and Video Recording Public Meetings amendment. Date: April 4, 2022 Presenter: Rebecca Ewald, Village Manager Department: Village Manager’s Office History – Please include a timeline of historical relevant events related to this agenda item. This may include previous Village Board action, policies, planning documents, etc. If able, hyperlink to previous agenda packets (include page number) to reference information. If there is no relevant history, N/A should be entered in this space.

1. December 20, 2021 – the Village Board approved Policy 32 Conducting Hybrid and Video Recording Public Meetings, see attachment. Once a date is agreed upon to resume in person meetings, the Board is requested to pass a resolution revoking Resolution 2020-02 Declaring a Public Health Emergency. The revocation would also expire the special loading zones for businesses for curbside pickup. The Village Attorney advised the virtual meeting environment was designed to provide temporary assistance during COVID; however, the statutes do not support continuing in a virtual meeting environment on a permanent basis, as it does not meet the intent of the open meetings law.

“Public officials can be given the option to appear at an in person meeting virtually. After the COVID threat subsides and live meetings return as the norm (whenever that may be), there is legal guidance suggesting that it is proper to allow an elected official to participate in that meeting by phone conference or through a platform like zoom. However, that legal guidance also suggests that such a circumstance be reserved for an unusual and unique circumstance, and should not be the norm or even common. There should be a good reason for doing on an isolated basis.”

It was noted during the discussion that the Village Manager would be the staff member to first use the video recording equipment with the Village Board to assess staff resources required and manage expectations for the equipment with the Village Board.

2. March 21, 2022 – the Village Board revoked the emergency declaration for COVID and relayed all meetings would resume in person beginning April 4.

___________________________________________________________________________________ Agenda Item Discussion – Please provide a summary of the agenda item along with bullet points highlighting the main items and key issues to be discussed. Following the March 7, 2022 meeting the approved hybrid meeting policy was updated to reflect the Village Board’s direction,

“On April 4, 2022 the Village Board meetings will begin using a hybrid approach that will allow community members to attend a meeting virtually or live in-person. All other boards, committees, and commissions will continue to convene in-person. After a few months of utilizing a hybrid approach, the Village Board will assess the hybrid meeting method for other boards, committees, and commissions.”

Following April 4 the expectation of committee members is to be in person; however, the Village has always permitted in unique circumstances the availability for members to telephone into the meeting if

approved by the Chair. To accommodate for this possibility for both members and presenters, the hybrid meeting policy was further updated to reflect that volunteer committees may have virtual attendance by a committee member or presenter if approved by the Chair and staff liaison assistance is available. This would be virtual presence only and not a hybrid meeting. If a group other than a board, committee or commission desires to hold a hybrid or exclusively virtual special workshop or listening session that does not constitute a quorum of any other group, permission may be granted by the Village Manager or designated staff liaison. As previously noted staff will continue review the policy after some use and advise of any additional suggestions during the summer months. Community and Business Outreach – If applicable, did you notify the community groups and businesses that are directly impacted by this agenda item. Please specify in attached communication plan how community groups and businesses will be informed of action after Village Board consideration. __X__ Yes _____ No If Yes, identify how and what community groups and businesses were notified. Action Required / Recommended – Please include the recommended motion or possible actions for this agenda item. Recommended motion: “I move to approve the amendments to Policy 32 Conducting Hybrid and Video Recording Public Meetings.” Attachments – Please list the following attachments and supporting documents for this agenda item. Some attachments may be hyperlinked. Include Fiscal notes, if applicable, as the first attachment following this memorandum. Attachments may include: agreements/contracts, presentation materials, letters, service proposals, etc.

1. Amended Policy No. 32 Conducting Hybrid and Video Recording Public Meetings

Enacted on August 14, 2017, Revised December 20, 2021, April 4, 2022

Policy No. 32 Page 1 of 3

Conducting Hybrid and Video Recording Public Meetings Authority: Shorewood Village Board

Summary The Village is enforcing Policy No. 32 for the purpose of establishing guidelines for conducting hybrid and video recording public meetings. The Village will utilize video recording equipment and a video conferencing platform for the purpose of conducting certain meetings that can be viewed virtually as well as video recorded and downloaded for public access. Community members will have the ability to either watch those meetings live in-person or virtually through the video conferencing platform. The video recording is not to be substituted or used for the purpose of acting as the official public meeting minutes. Instead, the video recording will primarily serve as another method for residents and other people to access Village of Shorewood business conducted at public meetings. Hybrid Meetings On April 4, 2022 the Village Board meetings will begin using a hybrid approach that will allow community members to attend a meeting virtually or live in-person. All other boards, committees, and commissions will convene in-person. After a few months of utilizing a hybrid approach, the Village Board will assess the hybrid meeting method for other boards, committees, and commissions. These are the following guidelines officials, staff, and other attendees are asked to follow for hybrid meetings:

• Officials who are attending a hybrid meeting in-person may bring a computer or device so they can have a personal view of the video conferencing platform. Officials opting to do this must mute their audio on their computer or device so it doesn’t conflict with the audio from the room’s main operating computer.

• Officials desiring to attend a meeting virtually must obtain the permission from the chair to attend virtually and be able to vote. Officials are asked to be on camera at all times unless they receive permission in advance from the chair.

• Staff, outside presenters, consultants, etc. may attend virtually with approval of the Village Manager or the designated staff liaison. These individuals must only be on camera when they are presenting. Otherwise, they are asked to be off camera and on mute.

• Community members who wish to attend a meeting virtually will be asked to be off camera and on mute unless they are communicating directly with the board. If a


community member wishes to converse with the board, they shall raise their virtual hand and wait to be called on by the chair.

• The Village reserves the right to remove a community member from the public meeting if they do not respect the rules and guidelines presented by the chair and/or the board.

Community members shall be aware that there is a possibility video conferencing for a meeting may not be available due to technological failures or errors. Any meetings the Village is promoting to be in a virtual or hybrid format shall be cancelled if the video conferencing technology is unavailable due to technological failures or errors. If a board, committee, or commission other than the Village Board, Plan Commission, Police Commission and CDA wishes to use a hybrid approach for special workshop or listening session, they must gain approval from the Village Board. If a board, committee or commission other than the Village Board, Plan Commission, Police Commission and CDA desire to permit virtual attendance of a presenter or member of their board, committee or commission, who may have otherwise requested to telephone into the meeting, they may do so if permitted by the Committee Chair with the agreement of the staff liaison. The Village has noted it does not have sufficient staff resources to facilitate a virtual presence for volunteer committees. This would be a virtual presence only and not a hybrid meeting. If a group other than a board, committee or commission desires to hold a hybrid or exclusively virtual special workshop or listening session that does not constitute a quorum of any other group, permission may be granted by the Village Manager or designated staff liaison. Video Recording Meetings The Village will video record the following meetings:

• All regular and special Village Board meetings • All Plan Commission meetings • All Community Development Authority meetings • All Police Commission meetings

The meetings mentioned above should all be held in the Village Hall Court or Committee room when possible. If the meetings are held elsewhere besides the Village Hall Court or Committee room, Village staff will do its best to still video record the meeting. Village staff will be responsible for setting up and downloading the video recordings onto the Village website. Staff will do their best to ensure the video recordings are downloaded and available to the public on the website within one week after the public meetings are conducted. Staff may edit and remove portions of the video recording only if there is footage before the public meeting starts, after the public meeting is adjourned, or during a meeting break and/or recess. Any parts of any meetings listed in the policy that go into closed session will not be


video recorded. Once the Village enters open session after a closed session, the meeting will then continue the video recording. The Village will not be liable for any technological failures or errors when attempting to record the meetings. The Village will also not be liable if comments from the public during the recording are made that violates the Village’s communication policy. Open meetings law allows citizens the right to video record open meetings as long as the action does not disrupt the meeting. The law states the Village must make reasonable effort to accommodate any person who wants to video record an open session meeting as long as it doesn’t interfere with the meeting. No video recording will be performed or permitted for closed sessions. The Village will post all videos online through a website host that provides the service of downloading and storing video recordings. The Village will store all video files to be consistent with the Village Ordinance §138-7 and will not remove any videos prior to the length of time stated in the Village Ordinance.

4/4/22 President Report to Village Board RE: Thoughts on Supporting Transparency & Accountability Background: Transparency and accountability are common interests and concerns in today’s government. While Shorewood adheres to the general practices through compliance with Open Meeting Law, maintaining a robust website and intentional communications practice, and offering multiple avenues for public input, there can be differences in expectations or an unintentional missed opportunity on occasion. Left unspoken, these differences can create confusion or interfere with conducting business. Reflection: It has been my experience that everyone in the Village organization and Board supports the practice and ideals related to transparency and accountability. We may have different expectations or ideas about how to do that and there are often real constraints with accommodating differing or changing expectations. This can interfere with productivity. In the hopes of providing clarity to all members of the organization, I am offering these general guidelines for us to use collectively and individually until other standards are adopted. General Standards:

1. Organization a. Transparency: Mostly guided by statute (Open Meeting Law and FOIA), code

and policy. Information sharing is policy and capacity set by VB. b. Accountability: do we follow statute, code, policy? Do we have evidence and

rationale when we don’t? Do we clearly communicate what we do? Do we follow through within reason? Ease of access- within current capacity determined by VM? Do we take input and consider at the right time?

2. Personal

a. Transparency: do I communicate my goals, expectations, and needs clearly and timely?

b. Accountability: do my expectations and needs reflect current standard or higher? Are they within current capacity or desired capacity? Are they within scope of the current current?

Conclusion: I welcome feedback and conversation as we all help each other be the best we can be in a productive and positive environment of governance for the community.

NOTICE AMENDED Please take notice that meeting of a ...

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